ors - Caribbean Examinations Council
Contents
1. Maintenance Setup Change Password Logout User Details User Id DKing7 Select Centre Code Centre Name Centre FI 030034 SPRINGER MEMORIAL SEC Password Re type Password Group Additions Teacher Save Caribbean Examinations Council 2012 Figure 6 User Details 15 Complete the process of adding the User by i Clicking on the ati checkbox in the Centre field il Create a password for the User and key it in the Password field NB Passwords MUST be at least 8 characters in length and include 1 upper case 1 lower case 1 digit and 1 special character Example JohnDA3 Here the 4 December 2013 Caribbean Examinations Council Page 7 Re 16 1ii iv Vi Vil ORS Administration User Manual represents the special character Other special characters include amp Enter the same password in the Re type Password field Select the Group that the User will be assigned by clicking on the dropdown box The choices in the Group are Additions Edits View Teacher Super User and Admin If the User is a Teacher or Super User the checkbox MUST be checked If the Teacher checkbox is not checked the Teacher cannot be assigned to a particular subject neither can candidates be assigned to a Teacher Also the centre would not be able to generate the report out of the ORS called Register of Candidates by Subject Teacher Accounts must be created for ALL Teachers who present students for examinations If t2. User and Edit User Setup sets up Local Fee Maintenance Change Password allows User to change password Logout exits the application USER MAINTENANCE OPTION Add User 6 The Add User option is used to create new Users and issue passwords to those persons who will be required to use the ORS application 7 The Administrator may assign Users to different levels of responsibilities by the type of Group they are placed The table below shows the menu and sub menu options that Users belonging to various groups can interface with the system 4 December 2013 Caribbean Examinations Council Page 4 Re ORS Administration User Manual Menu Option Menu Sub Option Om O m f Numbers Projections j j O Import Export Export Registration Data Import Export Import SBA Data Import Export Export Amendment Data KT TT PE pes Aan EE TI ER en BREE EET el reacer E HJ alal vie User Yes Yes Yes es Yes Yes Yes Yes SBA Confirmation EWE Yes Reports Yes es Yes Query Review __ j e Yes Yes Figure 3 8 A User may be assigned into one of the following Groups 1 Additions Add candidates and SBA Practical Data Capture ii Edits Edit candidates records and SBA Practical Data Capture ii View View candidates records iv Teacher Batch entry SBA Practical Data Capture Teacher Assignment for SBA and key Queries Reviews v Super User Interface within all the areas of the ORS except to Add
3. ONLINE REGISTRATION SYSTEM ORS Manual for the Centre Administrator CCSLC CSEC CAPE cember 2013 Re ORS Administration User Manual TABLE OF CONTENTS ADMINSTRATOR LOGIN 3 MAIN MENU OPTION 4 USER MAINTENANCE OPTION 4 Add User 4 Reset Password 10 Edit User 10 Disable Enable User Account 12 Group 12 Subjects 14 SETUP OPTION 15 CHANGE PASSWORD OPTION 16 LOGOUT OPTION 16 4 December 2013 Caribbean Examinations Council Page 2 Re ORS Administration User Manual ADMINISTRATOR LOGIN 1 The Administrator of the Online Registration System ORS at the Centre Ministry has the authority to create new Users edit existing Users and set up registration fees The Administrator will be issued with a User Id and a Password from the Local Registrar or CXC 2 To access the ORS application log on to the Internet and type https ors org You will be presented with the screen shown in Figure 1 below Select Period Caribbean Examinations Council 2012 Figure 1 Login Screen 3 Enter the User Id Password and Period then click the E3380 button 4 After completing the login process the User will be presented with MAIN MENU window at Figure 2 below 4 December 2013 Caribbean Examinations Council Page 3 c ORS Administration User Manual User Maintenance Figure 2 The Main Menu Options MAIN MENU OPTIONS 5 The main menu consist of four options these are User Maintenance allow User to Add
4. ST to return to the main menu Edit User 21 Select the User by clicking the checkbox LY 22 Click the button and screen at Figure 11 appears 4 December 2013 Caribbean Examinations Council Page 10 il iii ORS Administration User Manual User Maintenance Setup Change Password Logout dking gmail com 2462339870 Centre Code 030034 Centre Name SPRINGER MEMORIAL SEC Figure 11 Edit a User The Administrator can change any of the data in the given fields or select another centre for the User 1f the Administrator interfaces with more than one centre Select saat button to save Select EST to close the screen 4 December 2013 Caribbean Examinations Council Page 11 Ke Disable Enable User Account ORS Administration User Manual 23 To disable enable a User s account 1 Select the User 1i Select the Meiken button iii At the prompt as shown in Figure 12 select OK KA Anthony Alleyne A User Maintenance Setup Change Password Logout User ID 030034ADMIN Last Name ADMIN First Name 030034 Teacher Reviewer Enabled Select AAlleynei8 Alleyne Anthony ANICHOLS NICHOLS ANDREA CALLEYNE1 ALLEYNE CHARLETTE Figure 12 Enable Disable User Account 24 The Administrator MUST ensure that the accounts of ALL Users are disabled when the Users no longer interact with the ORS or are no longer asso
5. Users and set up the Local Fee Maintenance table vi Administrator Add Users and set up the Local Fee Maintenance table 9 The number of centres a Centre Administrator may interface with have responsibility for will depend on the number of centres that has been assigned to the Administrator by the Ministry 4 December 2013 Caribbean Examinations Council Page 5 Re ORS Administration User Manual 10 The User Maintenance Menu when selected will present two options Add User and Edit User 11 On selection of the Add User option the screen in Figure 4 below will be shown User Maintenance Setup Change Password Logout Figure 4 Add New User 12 To add a User the Administrator must 1 Enter the User s First Name li Enter the User s Last Name lii Enter the User s Email address if available IV Enter the User s Cell phone number if available V Select the button 13 A prompt will indicate that the User has been added successfully Select OK as shown in Figure 5 below 4 December 2013 Caribbean Examinations Council Page 6 S 4 CARIBBEAN EXAM none ae co U L Message from wel User Maintenance Setup Change Password Logout Add New User First Name Debbie Last Name King Email dking gmail com Cell Phone 2462339870 Add User Figure 5 New User Added Successfully 14 On selecting OK the screen at Figure 6 is shown zar ji CARIBBEAN E User
6. bbean Examinations Council Page 14 SETUP OPTION 27 When the User chooses the Setup option on the Main Menu screen the screen at Figure 15 will appear E j T i a As CARIBBEAN EXAMINATION COUNCIL User Maintenance Setup Change Password Logout Local Fees Maintenance Choose Centre Select Centre X 030034 SPRINGER MEMORIAL SEC ese Caribbean Examinations Council 2012 Figure 35 Selecting Centre to Set up Local Fees 28 After a centre has been selected the screen at Figure 16 will be shown User Maintenance Setup Change Password Logout Local Fees Maintenance Choose Centre 030034 SPRINGER MEMORIAL SEC Categories Local Fees Fees Type Entry 0 00 Per Candidate Subject 0 00 Per Candidate Late Entry 0 00 Per Candidate Very Late Entry 0 00 Per Candidate Personal Amendment 0 00 Per Candidate Very Late Personal Amendment 0 00 Per Candidate Subject Amendment 0 00 Per Candidate Very Late Subject Amendment 0 00 Per Candidate Local Admin 0 00 Per Candidate Orals 0 00 Per Candidate SBA 0 00 Per Candidate Practicals 0 00 Per Candidate Entry 0 00 Per Candidate Re Enroll 0 00 Per Candidate Withdrawn Subject Entry 0 00 Per Candidate Re Enroll Subject 0 00 Per Candidate Query Absents 0 00 Per Candidate Query Ungraded 0 00 Per Candidate Reviews 0 00 Per Candidate Query Withhelds 0 00 Per Candidate Figure 16 Setting up Local Fees 4 Decembe
7. ciated with the centre This is to prevent any potential security breach of the CXC s registration system Group 25 On selection of the button the screen at Figure 13 is shown 4 December 2013 Caribbean Examinations Council Page 12 Re ORS Administration User Manual User Maintenance Setup Change Password Logout Additions X Figure 13 Selecting a User Group 1 Click on the drop down button to select a group from the list ll Select save to save the amended group 1ii Select cose to close the window 4 December 2013 Caribbean Examinations Council Page 13 Re ORS Administration User Manual Subjects 26 The Administrator should assign subjects to Users by 1 Selecting All in the AUJAM A drop down box A screen similar to Figure 14 will appear User Maintenance Setup Change Password Logout 2014 CCSLC Subject Name INTEGRATED SCIENCE CCSLC ZH g ENGLISH CCSLC ZE SPANISH CCSLC Figure 14 Assigning Subjects to a User ii Selecting the subject s to be assigned by clicking in the check box L4 or selecting the Assigned checking box to select all the subjects in the listing for the User 1ii Clicking on the Eze button at the bottom of the screen iv Close the window by clicking on the ESS button to return to the main menu v The Administrator must use the reverse process of assigning when the subject s are to be unassigned from a User 4 December 2013 Cari
8. he Teachers are not required to interface with the ORS they need not be issued with the logins created but the accounts are necessary to facilitate the registration process These Teachers could be created in the group but the box must be checked and subjects must be assigned To save the record select the Ee button Select OK when prompted that User details have been saved Select Close to close the window and return to the main menu Figure 7 shows a listing of all Users that have been created in the system eA oe User Maintenance Setup Change Password Logout User ID Last Name First Name Teacher Reviewer Enabled Select 030034ADMIN ADMIN 030034 7 7 al a a AAlleyne18 Alleyne Anthony E ANICHOLS NICHOLS ANDREA a a ALLEYNE CHARLETTE n Ei HOLDER DURLYNE n E E E Figure 7 Listing of Users 4 December 2013 Caribbean Examinations Council Page 8 c ORS Administration User Manual WW To find a particular User the Administrator can search by User Id Last Name or First Name by typing in the appropriate fields in Figure 8 Select Search by clicking on the button User Id Last Name First Name Teacher n Search Figure 8 Search Fields for a User 18 For example a Search on Last Name King and First Name Debbie the following screen
9. r 2013 Caribbean Examinations Council Page 15 c ORS Administration User Manual 29 The User can set up the various fees applicable to candidates from the centre A choice must be made on whether the fee is Per Candidate or Per Subject For example the Entry Fee is per candidate whereas the Subject Fee is per subject When fees change the Administrator should update the Local Fees Maintenance table accordingly 30 Clicking on the Ee button will save the contents of the fees table 31 Clicking on the ST button to returns to the Main Menu screen CHANGE PASWORD OPTION 32 When the Change Password option is chosen from the Main Menu screen the Administrator will be presented with the screen at Figure 17 from which the appropriate changes can be made E Caribbean Examinations Council 2012 Figure 17 Changing a Password LOGOUT OPTION 33 When the User wants to exit the ORS application the Logout option on the Main Menu screen should be selected 4 December 2013 Caribbean Examinations Council Page 16
10. will be shown as in Figure 9 Jev yera gt ig http 192 168 200 77 85 usermaintenanceaspxr Or GX ry ine Registration User TRR l i a N J or e CARIBBEAN EXAMINATIONS e MNE A TIL 5 a User Maintenance Setup Change Password Logout User Id Last Name First Name Teacher King debbie a Search User ID Last Name First Name Teacher Reviewer Enabled Select DKing7 King Debbie A Caribbean Examinations Council 2012 Figure 9 Populated Search Fields for a User 19 The Administrator can now edit the User s profile 1 Reset Password Select this option to reset the User s password ll Edit Select this option to update the User s record 1i1 Disable Enable Select this option to activate or deactivate a User s record 1v Group Select this option to assign Users to a different group V Subjects this MUST be undertaken to assign subjects to the User s account Subjects must be assigned to Teachers and the Super User 4 December 2013 Caribbean Examinations Council Page 9 Re ORS Administration User Manual Vi Close Select this option to close the screen Reset Password 20 On selection of the Reset Password button the screen at Figure 10 is shown User Maintenance Setup Change Password Logout Figure 10 Reset Password 1 Type a New Password ll Confirm the Password by re typing the same password lii Select and then E
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