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CareDirector Youth 8.0.1 Fundamentals User Guide

1. User v Client Number Action From a V Import Reset Filters Action To al V Export Apply Filters Id Action Date az ion Import Export oot Client Name Merge Date Exported Source Email Destination Email Export Authority 3 F 23 13 01 2012 14 35 01 AABOUT va 519274 Maeve O Hara 13 01 2012 14 22 59 awall careworks ie gohare careworks ie Bridgend Education x 22 13 01 2012 14 22 59 AABOUT 519082 Maeve O Hara 13 01 2012 14 22 59 awall careworks ie gohare careworks ie Bridgend Education x _ 21 13 01 2012 14 22 40 AABOUT ie 519082 Maeve O Hara 13 01 2012 14 22 40 awall careworks ie goahre careworks ie Bridgend Education x 20 11 01 2012 17 25 00 AABOUT 519239 John Walters 11 01 2012 17 22 49 awall careworks ie awall careworks ie Bridgend Education test 19 11 01 2012 17 07 58 AABOUT P 519239 John Walters 11 01 2012 17 07 58 awall careworks ie awall careworks ie Bridgend Education test 18 11 01 2012 17 05 39 AABOUT W 519238 Johnny Walters 11 01 2012 17 01 57 awall careworks ie awall careworks ie Bridgend Education test 17 11 01 2012 17 01 57 AABOUT va 519238 Johnny Walters 11 01 2012 17 01 57 awall careworks ie awall careworks ie Bridgend Education test 16 11 01 2012 12 28 15 AABOUT 519224 Jon Walters va 11 01 2012 12 25 54 awall careworks ie awall careworks ie Bridgend
2. Referral Date Outcome Type H 106345 30 Jul 2007 Referral Order You then click Insert Inset and the document will appear Please note that in the categories Other Report and Panel Report you will be required to fill in a Start Date Copyright 2015 CareWorks 167 May 2014 Assessment and Documentation i Category Other Report Type Association Document Information Case Sta Associated With The document is not associated Start Date Comment At this stage you will now be viewing your chosen document View in Word Core Profile The questions marked by asterisks on this form require particular consideration Further information on how best to answer these questions is given in the guidance notes Personal details Surname Stonehouse First name s David Other names Alias Gender Male Date of bith 03 Feb 1990 Unique ID B74 PNC Number Address 1 The Manse Lincolnshire Lincoln Postcode LLI 1LL Phone numbers home mobile work Ethnic classification 2001 census Caribbean Preferred language other than English Information used for assessment please tick all that apply Interview Crown Prosecution Service General practitioner Case record Solicitor Mental health service Family carer Previous convictions Other health service School social Services Department Residential home hostel Drug alcohol service Young Offender Institution Housing association Not
3. Dynamic Factors Scores Initial Score Living Arrangements O 1 2 3 4 o Family amp Personal Relationships O 1 2 3 4 E Education Training amp Employment 0 1 2 3 4 E Dynamic Factors Asset Section Scoring aaae azsa fo Substance Use oasa fo Physical Health oasa fo Z Copyright 2015 CareWorks 346 May 2015 careworks Emotional amp Mental Health O 1 2 3 4 E Perception of Self amp Others 0 1 2 3 4 a Thinking amp Behaviour 0 1 2 3 4 aa 0 Altitudes to Offending 0 1 2 3 4 Motivation to Change 0 1 2 3 4 Total Dynamic Factors Score 0 48 Total Factors Scores for LoR Likelihood of Reoffending Static Score 0 16 Dynamic Score 0 48 Total 0 64 indicating LoR Rating LoR Low score 0 14 inclusive Medium score 15 32 a High score 33 64 inclusive gt Resulting Intervention Level Low likelihood of reoffending as indicated by Asset score static and dynamic factors between 0 and 14 inclusive AND STANDARD Low risk of serious harm as indicated by no risk of serious harm assessment being required or low risk of serious harm assessment Medium likelihood of reoffending as indicated by Asset score static and dynamic factors between 15 and 32 inclusive ENHANCED OR Z Copyright 2015 CareWorks 347 May 2015 careworks Medium risk of serious harm as indicated by risk of serious harm assessment High likelihood of reoffending as indicated by Asset scor
4. Contents Chapter 1 WFO GUC MOMs seccsesacncecdyanntesesacpsecdyaneecsasantaeodnanetceqsanrseadyaverceasantasoanans 8 CareDIrectOr Youth Security erisia aei 9 LOC SATO er A E E E N EE A E EE 10 WNO TOWN e E A E E E E EE 10 Logging onto the CareDirector Youth Application ccccccesccceseeceneseeeees 14 A LOOK AU SCrE GM Layout acscscanveadsanavapandeavandcseartonapanveedsawesaenndeasapevavaveanneteedas 14 Ale TAINS QT ernn E E E A EE A E E ESN 20 LODO UG eere E E E A 20 MYRA E E EE E E E ER 21 Work Management Module ccccccssecccssscccesseceeeseceseeececeeseeesegeceseeeeessees 21 Updating User Preferentes icaicasanccsaarsccnsasadssavamaswnntsardnendaarecenutsedssavanavaneiseras 24 Alert Me IW OGG se rscrss scetenecaauasteseeeteecansamndessauteneacavestaseeeteeaacsamucedadeteneaaaeesiecnes 26 Chapter 2 Setting up Personal Details cccccccsssececeessececeeeseceeeeeseeeeeeees 28 EY CS renane nates E EEE A E E EENS 28 RSE NS aE E E E 28 Per Onal OSU ANS sscasisezaemepaaasacieaaestuecacncieintseeaamehaaaneankesaesivecacacmiatcecemehecaneaniteac 28 Sear ull fora ON GON sieniin ariera ein iE ENNEN NEE NENEN 29 Hints and Tips on SE AarChinG cccccsssccccssecccesecccesccceenececeeeceeeeseceseecessenees 31 Entering a New Client s sesssensseessseesssersssrrsseressrerssrreserreseressrerssrreseereseeese 31 Updating Personal Details cccccccsscccssececesscccesecceeeceesesceeseecesseecesseae
5. Group M Type v Planned From Date Actual From Date Bl Planned To Date Actual To Date Search Event ID Event Incident Type Planned Start Date Planned End Date Actual Start Date Actual End Date Mode Location Ward ma 100 Abduction Involved 10 Jun 2008 Court List 101 Abduction Involved 10 Jun 2008 Court List C SS Insert Delete Cancel Excel Back Insert Delete Cancel Excel _ Back To Create a New Event Incident To create a new Event Incident first click on the 22t button at the bottom left hand corner of the screen This will open up a blank Event Incidents form Events Incidents Date amp Time Planned Observer of Event Incident Start Date HE Start Time Agency M End Date End Time Role Team M Date amp Time Actual nams Start Date H Start Time End Date End Time Tama BE AOenc vm YOT X Mode Zl Role ream Intensive Team 0 Type E Names Alan About o Ward Incident Summary Cross Border Location E Information Status P l a E Group Name Member Name C Insert Cancel Back If the Event Incident is known to be occurring in the future the Planned Start End Dates and Times can be entered If the Event Incident has already occurred Actual Start End Dates are entered The Mode in which the information to light can be entered Options match those listed in the Mode In Person
6. Displaying Programmes in a Timeline Programmmes can be displayed in either the default grid format or as a time line showing the duration of the programme as a timeline To display the programmes list in a graphical time line view select Timeline from the View drop down list r Careworks RAISE Programmes List for Ref No Welcome Alan About Agency YOT v Programme Type All X Help Enter Referral Id Role Intensive Team gt Intervention Level All x My RAISE Name Alan Abot ae Programme Status Ongoing a A Erce T View Timeline i Show All Pages E H Personal Details ra Client Search TEETE O Referrals Q Substance Misuse 3g Contacts O Enforcement B Offences 39 Hearing Details YISP Youth Inclusion Support Panel E Outcomes 514053 Ca Ho Action Plan Programme Breach A Appeals Curfew Order Programme d Programmes L Assessment and Documen 514072 Ne Fe Suffer iiser Progen re D Victims 514072 Ne Fe Combination Order Programme J Risk To Children 514072 Ne Fe Attendance Centre Order Programme I Intervention Setup Q Panel Setup 514072 Ne Fe lll AA Services 514072 Ne Fe Action Plan Programme Q CAMHS Detail GA YJS Transfer Audit 514072 Ne Fe Detention and Training Order Programme 39 Groups 514078 Mi 50 Te Parenting Programme Voluntary er 514119 Da Ip Referral Order Programme B Looked After Children YO 39 Scaled Approach 514157 Br M
7. E Show All 2 1 The involvement screen has the ability to export the information onto an Excel spread sheet by clicking on the Excel button This presents the user with the ability to choose the structure of the report by either selecting the available columns individually or by clicking on Move All Columns gt gt the and then clicking the _Export button Involvements List for Cherie Roberts Ref No Unknown Involvement Health Professionals X Show Historic InvType Start Date End Date Name Description E Health Professionals 01 Jan 2008 Christine Moloney Ashfield Surgery GP Practice Health Professionals 01 Jan 2008 Alanna Smith ExcelColumnSelect Web Page Dialog Available Columns Selected Columns q O C Excel Search ShowAll 2 o Back The user is then presented with an Excel spread sheet Z Copyright 2015 CareWorks 50 May 2014 careworks 2 http 192 168 9 64 raise315R1_RC1 Common ExcelGenerator aspx Windows Internet Explorer provided by KIB File Edit View Insert Format Tools Data GoTo Favorites Help ay O x a Psat ras O Tl B SSL Y Links fe fe pe eT T G Hnvivpe __ Start Date End Date Name __ Description __ eae Wr 03 A 08 AlisonGivan C Child Protection Team Social Services Health Professional 01 01 2008 CT Moloney Ashfield Surgery GP Practice Invtype 3 4 Supplier 04 01 2008 Abbygail Keene Fostering amp Res
8. 2015 CareWorks 341 May 2015 careworks The user must record the Date the over ride is Calculated Intervention Level Intensive taki thy ae aking p re e new Intervention Level Overridden By name of the user over Reason for Override riding the user name is recorded in the audit trail and free text reason for It E Scaled Approach Override Webpage Dialog Intervention Level Note The original YJB specification enabled a manual over ride by one level only i e from Intensive to Enhanced only but not Standard This decision was later revisited and altered so that any level of intervention can be chosen when manually over riding as in the example below Scaled Approach Override Webpage Dialog Calculated Intervention Level Intensive Date 6 Nov 2009 Intervention Level Overridden By _ Enhanced Reason for Override Intensive Standard Clicking the button saves the over ride action and updates the grid listing as shown below Z Copyright 2015 CareWorks 342 May 2015 careworks Scaled Approach Details for Tyrone Sanders 515919 Age 14 Ref No 107279 Selected Doc Type Case Stage Score ST DY TOT LoR Outcome Hearing Date Duration Risk Triggere Core Asset Start of Order 3 54 37 High 22 Sep 2009 Yes ROSH MEDIUM RISK 22 5ep 2009 Core Asset PSR 3 34 37 High 22 Sep 2009 ROSH Static DynamicTotal Score LoR Date Completed Completed By Current Intervention Le
9. 6 Programme Duration Dates Responsible Officer Start Date 23 Jul 2007 Ei Agency YOT Agreed Date 27 Jul 2007 Bl Role Team Intensive Team x End Date 22 Jan 2008 Bl Name Alan About x Accomodation Opinion a at end date l Transferred In l Transferred Out Comment a a l Breached I Concluded l Completed Successfully Contacts Meetings Non compliance 0 0 Update Cancel Delete In our second example the sentence given was a new order and in this case the 6 month Supervision Order was replaced with a 6 month Detention and Training Order It will confirm that you have varied the sentence Windows Internet Explorer You will be taken to the Programmes where you will see the original programme and the new one Programmes List for Peter Longbridge Ref No 106345 RefNo Programme Type Start Date End Date Breached Concluded Completed Responsible Officer j bi Released To ISS 106345 Supervision Order Programme 23 Jul 2007 15 Oct 2007 No Yes No Alan About Test Programme Location False 106345 Detention and Training Order Programme 15 Oct 2007 No Pyle Primary School You will need to conclude the original programme Copyright 2015 CareWorks 203 May 2014 Programme Details for Peter Longbridge Ref No Programme Supervision Order Programme Programme Location Test Programme Location Linked Outcome CS a E Programme Duration 6 mths 0
10. Ghgracteristics Faketown Warriors The Category and Type of Characteristic associated with a Group Gang are mandatory fields There are four different Categories namely Activity Colour Affiliation Links and Weapons The options displayed in the Type drop down list will depend upon what the user has selected for the Characteristic Category All the available combinations are shown below Category Type Information Status Comments U atennri Category Type Information Status Camments Copyright 2015 CareWorks Activity Anti Social Behaviour Harassment Sexual Harassment Street Crime Criminal Behaviour Territorial Behaviour Alcohal Drugs Links Frison Network International Network Extreme Active View Affiliation beo 22 Category Type Information Status Comments Category Type Information Status Comments Information Status Colour Affiliation Blue oreen Yellow h Black white Weapons Access to Firearms Access to Knives Access ta Other Weapons kag Anecdota Anti Social Behaviour Team Corroborated Education Schools Connections Other Other Young People Once the Characteristic Category and Type have been chosen choose an Information Status from the drop down list This refers to the way in which the information has come to light Start Date refe
11. Not Completed l Due to further offending l Due to non compliance Role Team Intensive Team Name Alan About ID Associated Worker Intervention Start Date End Date ISSP Success ISSP Breach a5 Alan About Prohibited Activity 22 Sep 2009 21 Dec 2009 SY 66 Alan About Supervision 22 Sep 2009 21 Sep 2010 Aaron Accord Drug Treatment 22 5ep 2009 21 Mar 2010 Update Cancel Delete As each Requirement ends a responsible worker must re visit the Programme Interventions Requirements tab within the YRO programme and select the relevant Requirement from the grid listing by single clicking as shown above The Start Date and the End Date of the Requirement should be updated if necessary to reflect the actual dates that the requirement started and finished If the requirement was Completed the worker must indicate whether the young person completed successfully or was non compliant Intervention Detail Requirement Prohibited Activity ba Start Date 22 Sep 2009 End Date 41 Dec 2009 wl Requirement End Completed Successfully Completed Non Compliant IM Not Completed ne Tyrone cannot be in contact with his co accused Lacey Parker 4 N If the requirement was Not Completed ticking the corresponding check box then enables the Not Completed section of the screen The worker must select the most relevant reason for the requirement not being completed Not Completed C Due to further offending Due to non
12. Outcome Y Offence Main Outcome fis L Duration 7 i Hours Amount O Comments Hal m H Appeals Appeal Date Original Outcome Comments Appeal Type Appeal Outcome New Outcome O Insert Cancel Click on the Appeal Details tab and complete The Outcome being appealed will automatically populate A decision needs to be made based on the outcome of the appeal Outcome Details for Peter Longbridge 514054 Age 14 Ref No 106345 Appeal Hearings Appeal Details Outcome being Appealed 15 Oct 2007 Main Supervision Order v Appeal Decision 7 Revised Outcome Appeal Withdrawn Conviction Overturned Sentence Affirmed Outcome Sentence Varied If it is Appeal Withdrawn or Sentence Affirmed the process ends If it is Sentenced Varied then the sentence can be either increased or decreased in length or replaced with a completely new outcome In our first example an order has been increased Copyright 2015 CareWorks 202 May 2014 Z careworks from 6 to 12 months and consequently CareDirector Youth takes you to the programme screen to alter the end date of the programme Programme Details for Peter Longbridge Ref No 106345 Details Interventions Breaches Referral Order Detail Compliance Programme Supervision Order Programme S yl Programme Location Test Programme Location v Linked Outcome mths 0 hours M primary Programme Working Days 4
13. Youth application Note Date can be entered using many formats including 31 1 1970 or 31 01 70 or 31 01 70 or 310170 but must always be in ddmmyy format Option 2 Select Alternatively the select facility can be used to enter dates Click on DOB the calendar to display the select facility calendar Choose a month from the drop down list and choose a year from the second drop down list Finally click on a number to select the date during that month and year December 1997 September October November Bnote Click on the calendar button a second time to close drop down lists without selecting a date Advanced Navigation Features When entering data to screens within CareDirector Youth it is possible to use the mouse to click on each field type in the details and click on the next field etc e Alternatively pressing the Tab key on the keyboard can be used to move to the next field Z Copyright 2015 CareWorks 19 May 2014 careworks e Holding Shift while pressing the Tab Key can be used to move back to the previous field e Holding ALT while pressing the Down Arrow key is used to open a drop down list The Arrow Keys can be used to move up and down through the list Press return to select the item from the drop down list Idle Time Out For security reasons the CareDirector Youth application times out if left inactive In other words after a period of inactivity or idle time it i
14. careworks Z careworks Y Marital Status History Webpage Dialog Client Marital Status a E Marital Status Start Date End Date Marital Status Start Date End Date Partner 08 Jul 2008 Single 10 Jan 2007 08 Jul 2008 To Delete a Marital Status Record usually one entered in error 2 Click on the record to be deleted Click on the Delete button Click on OK to confirm 2 Click on Back _ to return to the Personal Details screen Activity Select the client details of Mary added earlier in this session Adda Marital Status of Married Couple with a Start Date of 14t February 2004 We will add details of her husband later in this session Change of Primary Address The Primary Address of a client is updated from the Personal Details screen Copyright 2015 CareWorks 36 May 2014 F No fixed abode Prop No 32 Search Street Parker Street Type in the new details by typing over the previous details in Property No Property Name Street etc The Search button can be used to consult the gazetteer and check or complete an address Click on Update any changes to save Town Faketon Fost Code FK1 4B2 Outside Jurisdiction Note Not all system users will have access to a gazetteer You can select Unknown from the Property Type drop down list if the client address is not known or if the client is missing for example If unknown is selected
15. gZ Not Completed Due to further offending Due to non compliance Intervention Start Date End Date ISSF Success ISSP Breach a Insert Cancel illi Delete Ba ck As the Programme Is of an YRO type the screen alters accordingly to display a Requirements field rather than an Intervention drop down list as with other Programme Types which lists all the potential Requirements relevant to YROs Intervention Detail Requirement Start Date Supervision End Date Activity Attendance Centre Comment Curfew Drug Testing Education Electronic Monitoring Exclusion Intoxicating Substance Treatment Local Authority Residence Mental Health Treatment r ID AssociatfsPa Residence Unpaid Work The Start Date and End Date for the requirement are entered manually Free text Comments relating to the requirement can also be recorded The worker responsible for this particular requirement is recorded in the Associated Worker drop down list fields Z Copyright 2015 CareWorks 331 May 2015 careworks Programme Details for Tyrone Sanders Ref No ite Of Death None Gender Male Danger Risk No Secondary Allocation s YOT Intensive 1 107279 Details Interventions Requirements Breaches Referral Order Detail Compliance Programme YRO Prog Start Date Location Test Programme Location Prog Agreed Date 22 Sep 2005 Start Date 22 Sep 2009 End Date 21 Dec 2009
16. x Applies to x of v Case Stage Score Hearing Type Outcome Duration Completed On Completed By Hearing Date Date u Start of Order 0 Sentence Referral Order 6 Months 29 Feb 2008 Alan About 30 Jul 2007 29 Feb P M For Selected Document Only Completed DocumentType Date Completed Completed By Score End Score Cloned Date Created Created By a iA Core Asset 29 Feb 2008 Alan About 0 0 29 Feb 2008 Alan About The young person then commits more offences appears in court and it is adjourned for reports You are now required to do a PSR Asset and wish to use the Asset highlighted above in dark blue You highlight the Core Asset and click on the button This will open up the following prompt Windows Internet Explorer You have chosen ta Reassess a Completed document You should only proceed if you wank to Reopen the document and you want to modify and save changed content PLEASE NOTE that if the document has already been associated with a Case Stage of an Order or with a Court Appearance wou will still be presented with the ORIGINAL content that was current at the tine when that association was made The modified content will only be available to Case Stages or Court Appearances with which the document is associated Following its next Completion Cancel You click on which will open the Asset You will notice at this stage that the offences within the Asset still relate to the original Referral Order Lill
17. 2015 CareWorks 21 May 2014 careworks Work Management Te Bu Mi 5141927 Age 8 Ref No 106493 Project End Date From To 27 Sep z009 Bl Agency Role Name Status All Start Date Task Type All From Task To Current view Active Task Read Status all QRead Unread Im Task Status Clent Name Cllent Wo Ref No Case No Start Date Proj There are nr OOO OOOO gt Tatal nimt mh Wid amint nm There are 4 possible status values as follows e Pending The task is started Pe Wwarning The task has a due date 2 days from today overdue The task has passed its due date w Completed The task has been completed i e a document has a completion date or a planned meeting has an Actual Date Example of Tracking a Document Status Assessment documents that are set up using workflow can be given timescales for completion For example a document may be set up with a duration of 7 days i e it must be completed 7 days after it is started Once the document is created it becomes an active task in the Work Management screen for the worker with a status of Pending The Start Date is set to the Start Date of the document and a Due Date is calculated based on 7 days from the start date This due date is also displayed in the Work Management Task List Status Client Name Client No Ref No Case No Start Date Projected End Date O4 Feb 2008 12 00 00 11 Feb 2008 12 00 00 In the exam
18. Click the Email button This launches the following message Windows Internet Explorer The document has been included in the list Click OF bo revise your selection and to send all selected documents Cancel If you need to select additional documents click the x and select another asset document in the list and then click the Email button again When you have selected the final document you want to send instead of the button click on f 2K following will appear Copyright 2015 CareWorks 190 May 2014 T Email List Webpage Dialog Case Stages to Email Word XML Case Stage Used On Score Completed On Completed By Outcome Documents to Email Word XML Completed DocumentType Date Completed Completed By F PSR Sample for Testing _ Alan About N A Select the format you want to send for each document by selecting the relevant check box beside each document in the documents to email grid Documents to Email From hroberton careworks ie To YIB cjsm net Subject Mtero YOT Possible Remand Body The following is appearing in Metro Youth Court tomorrow 4 Click the email button This will display a message stating that the system is generating the documents you wish to send Z Copyright 2015 CareWorks 191 May 2014 careworks C Inetpub wwwroot RaiseTempDownloads Peter_Lonc C Inetpub wwwroot RaiseTempDownloads Peter_Lonc If you have not filled in all the requ
19. Client Offence This report consists of 4 matrices each displaying distinct counts of Client s or Offence s at varying summary levels 1 Count of distinct by Offence Category amp Ethnicity Category 2 Count of distinct by Offence Category amp Ethnicity Category Gender 3 Count of distinct by Offence Category Offence Type amp Ethnicity Category Ethnicity Type 4 Count of distinct by Offence Category Offence Type amp Ethnicity Category Ethnicity Type Gender Each of the above will alter dependent upon the search criteria you enter below Offence Committed From Date Offence Committed To Date Age on Arrest Date From Age on Arrest Date To 17 Client Borough Client Ward All ka Allocated Worker Role All Ww When the report has run each of the matrices above can be accessed by going to the corresponding page Z Copyright 2015 CareWorks 293 May 2015 careworks Z careworks Id 4 1 loa gt i In the instance below you are looking at the first of the matrices Count of distinct Client s by Offence Category amp Ethnicity Category Breach OF n arai Damage Burglary Forgery Offences 1 1 2 1 1 NA Asian or Asian British White 2 2 1 1 Moed Black or Black Client Outcomes This report consists of 4 matrices each displaying distinct counts of Client s or Outcome s at varying summary levels Count of distinct by Outcome Tier and Ethnicity Category E a a Gender i j
20. Details about setting User Preferences may be found in Session 6 of this course Workflow Banner In Workflow Enabled modules the banner includes up to six coloured squares that are used to access Workflow Related information or to proceed to the next step in a Workflow These squares have tool tips which indicate their purpose Workflow control is reviewed further in subsequent sessions of this course Screen Controls Saving Changes Changes entered on any screen in CareDirector Youth are only saved when the __ Update r Insert O buttons have been clicked Note It is not simply a matter of entering the data and moving to another screen This will not save the data Z careworks General Control Buttons The Update or Insert button always appears at the bottom of the working window when a form is being entered or changed along with other control buttons The buttons that appear will change depending on the module being used and the profile of the logged in user within that module For example in Personal Details the following buttons may be displayed when an existing record is being viewed Update Cancel Delete u Back If there is no client selected then the Update button is replaced by the 052 t button to add a record once the form is completed A different set of buttons is displayed when looking at the Referral list window Copyright 2015 CareWorks 16 May 2014 Ref Count 1 Client Coun
21. E Note Be careful if you have multiple workbooks open you will see the macros from all workbooks listed here make sure that you select the correct one Macros from other workbooks will have the workbook name in front of them v Click on Options to enter the Shortcut key Macro Options Macro name Sheetz Brillkthrough Shortcut key Ctrl Shift D Description Current Clients Brillthrough vi You simply enter the letter you want Excel will automatically decide whether you need to add CTL and or SHIFT depending on whether other combinations are already used or not Click OK Z Copyright 2015 CareWorks 320 May 2015 careworks Chapter 21 Youth Justice Scaled Approach This session describes how the CareWorks application incorporates the Scaled Approach and the introduction of the Youth Rehabilitation Order YRO At the end of this session delegates will be familiar with gt hS Recording a Pre Sentence Report PSR proposal of a YRO with related requirements Recording an Outcome of a YRO with related requirements Maintaining a YRO Programme with related requirements and interventions Recording Contacts that are associated with a YRO and certain requirements Using the Scaled Approach module to automatically assess and manually over ride Intervention levels Having an overview of the calculations performed behind the scenes to generate Levels of Intervention The Core Asset completed for t
22. G Outcomes Email I Appeals Preferred Contact Method z Contacted z Contact Date m Followed Up _ Programmes B Assessment and Docurr Ga Vidi J Risk To Children j Intervention Setup J Panel Setup RJ Offered z Victim R i ictim Response If declined why Closed Date Al RJ Type 1 RJ Type 2 Satisfaction Responsible Officer z Linked Intervention z Offences Outcomes J AA Services r z n 366 Domestic Burglary Burglary in a Dwelling 02 Nov 2011 298 Referral Order 6 Months 26 Nov 2011 CI 33 CAMHS Detail 367 Drugs Possession Class B Drug 02 Nov 2011 298 Referral Order 6 Months 26 Nov 2011 m 401 Death or Injury by Dangerous Driving Causing Injury By Dangerous Driving When 298 Referral Order 6 Months 26 Nov 2011 39 YIS Transfer Audit tof Under the Influence Of Drink or Drugs 02 Nov 2011 a gt Reports System Administration Release 6 0 Released 31 Jan 2012 Database Testing 4 gt Update Cancel Delete Update Victim Details U contacts RiWork Back Contact Number Auto populated from Victim record Auto populated from Victim record Preferred Contact Select from drop down list Home Tel Mobile Work Tel Email Letter Visit Victim Client Details Contacted Select from drop down list By Telephone By Email With Visit Copyright 201
23. Intensive Team o7 Feb 2008 18 00 Parents and Victim invited Initial O mj Cancel Delete Back Once this done then the practitioner can associate their Panel Report to the correct Panel Z Copyright 2015 CareWorks 267 May 2014 careworks careworks Assessment and Documentation for Karim Blackwell Category Panel Report S Type Panel Report al Association Panel Meeting S Document Information Case Stages Proposals Associated With Referral Panel Type Date Panel Venue 106459 Initial 07 Feb 2008 CAB Meeting Room Start Date 24Jan 2008 Comment E Completed DocumentType Date Completed Completed By Score End Score Cloned Date Created Created By Core Asset 1 0 12 Feb 2008 Alan About Copyright 2015 CareWorks 268 May 2014 Z careworks Chapter 20 Reporting Essentially there are three direct methods of obtaining information from the application The first is within the application itself and this has the advantage of the information being contemporary as it utilises the application s operational database The next two are reliant on the data warehouse which effectively downloads and sorts information from the application database on a daily basis as illustrated below wmn an ote Let ZEEE o lt Warehouse 2 n u a 7 Fe n ath v af an PASS Pa Tia a Careworks YOT Web version Analysis ED Service
24. Microsoft OLE DE Provider for lap Services 6 0 Click Connect and enter any information requested by the provider Connect Select the Cube that contains the data you wank Save my user ID and password in the data source definition OK Cancel On this screen you enter the name of your server Copyright 2015 CareWorks 307 May 2015 Multidimensional Connection This wizard will help you connect to a multidimensional data source Choose the location of the multidimensional data source that you want Co Use Cube File Server uaj You need to provide authentication information only if you are establishing an HTTP connection User ID Password Cancel There is no need to enter userlD password Authentication is done automatically based on your Windows logon Click on Next E Multidimensional Connection Select the database that you wank to work with Database FoodMart 2000 Z Copyright 2015 CareWorks 308 May 2015 real careworks From the list of warehouses available there may be only 1 select the YotWarehouse and click on Finish This will return you to the previous screen Create New Data Source what name do vou want to give our data source 1 Clients Select an OLAF provider for the database you want to access d Microsoft OLE DE Provider for Qlap Services 6 0 Click Connect and enter any information requested by the p
25. Once acknowledged CareDirector Youth will automatically open the Hearing Offence Details screen as it requires you to input the offences that the young person is appearing for and other outcomes that arise from the hearing Hearings Details for Tyrone Sanderson 515919 Age 16 Date 16 Jul 2013 No 5 Ref No Hearing Details Hearing Offence Details Attendees Hearing Offence Details 7 07 Jan 2013 108972 Possession Class C Drug Available Offences Offence Detail Reason for hearing the offence s Adjournment m Hearing Details Eal Next Hearing Date m Date Fixed J Plea Entered X Bail or Remand imposed X Bail Conditions and or Comments PSR Requested I PSR Directions lt PSR Due Date g Hearing Offences Selected First App Date First App No Off Date Offence Plea PSR Directions Hearing Type PSR Due Date Bail Status Ref No Your first action in the Available Offences box is to tick the two offences that the young person is appearing for at that hearing Hearing Offence Details M 12 Jan 2007 106322 Assault With Intent To Resist Arrest Available Offences Note This box is made up of all the offences connected to that young person and which have not yet had a substantive outcome recorded against them It is not referral specific but will take offences from all of the young person s referrals which have no substantive outcome If the reason for
26. Webpage Dialog Auction Original Intervention Level Override Intervention Level Override Date Override By Name Reason Override Inserted Intensive Enhanced 09 Nov 2009 Alan About Mistake Override Inserted Intensive Standard 06 Nov 2009 Carl Accord Team Me Again upon scrolling to the right hand side of the listing further details can be viewed relating to the dates and names entered at over ride and the actual dates the over rides were performed within the system along with the usernames of the workers logged in to perform the over rides Copyright 2015 CareWorks 344 May 2015 Z careworks Scaled Approach Audit Webpage Dialog Override By Name Reason For Override Override By User Actual Override Date w 2009 Alan About Mistake made upon over ride to Standard level AABOUT 09 Now 2009 w 2009 Carl Accord Team Manager decision due to positive factors AABOUT 06 Nov 2009 Clicking the _ Back button closes the audit screen and returns to the Scaled Approach module screen behind Calculations for Intervention Levels As specified by the YJB the CareWorks system automatically generates Intervention Levels by calculating Static Factor Scores Dynamic Factor Scores and adding them together for a Total score in relation to Core Assets These are displayed within the Scaled Approach module grid listing Scaled Approach Details for Tyrone Sanders 515919 Age 14 Ref No 107279 Selected Doc Type Case Stage Score S
27. before customers apply their own customisations Accordingly the screen shots used in this document may not always be an exact match for the corresponding screen available on a customer site indeed screens may differ between users on the same site depending on the number of profiles created for each module In general all available fields are shown in the default module profiles so screens on your customer site will be a sub set of those shown here Localisation Localisation is a feature of CareDirector Youth that allows all the field labels and text in the system to be changed to reflect local terminology and practise One example of this usage is the translation of screens into Welsh Furthermore the population of data in the drop down fields can be fully amended by each Local Authority or HSE This training manual uses the standard English terminology and screens of CareDirector Youth Readers should bear in mind that screen pictures shown in this manual may differ from the screens available on their particular site if localisation has been implemented Workflow Workflow is designed to allow Raise users to tailor the application to match their business processes In particular it allows authorities to define their own requirements for mandatory data fields and also to specify mandatory processes to be followed This manual is based on the use of the default workflows that are available with CareDirector Youth Out of the
28. l Concluded Completed Successfully Contacts Meetings Non compliance Z Copyright 2015 CareWorks 158 May 2014 careworks Referral Order Details Tab Ref No 329 Programme Details for Maeve O Hara 519082 A Unknown Details Interventions Requirements Breaches Referral Order Detail Compliance Referral Order Detail Available Panels View Clients M Only Show Panels After Today Panel Meeting Type Panel Meeting Date Time Comments All Panel Assignments for this Programme Location Panel Date Panel Time Meeting Type Insert Cancel Delete Note Un ticking the Only Show Panels After Today will show all historical panels Only Show Panels After Today This tab provides an area to record the Referral Order Panel the Type of Panel Meeting and the dates of those meetings together with any free text commentary required Clicking on the available panel s dropdown gives you a view of all panels that have already been set up 26 Sep 2007 18 00 00 Venue A Max 2 Clients ka i4 Aug 2006 00 00 00 Venue A Max 5 Clients 31 Aug 2006 00 00 00 Venue A Max 5 Clients 05 Sep 2006 00 00 00 Venue A Max 4 Clients 05 Sep 2006 00 00 00 Test Max 12 Clients 10 Sep 2006 12 00 00 Test Max 10 Clients 26 Sep 2006 03 00 00 rrrrrrrrrr Max 1 Clients 23 Oct 2006 00 00 00 Venue A Max 5 Clients 25 Oct 2006 00 00 00 Venue A Max 5 Clients 12 Jan 2007 00 00 00 test Max 2 Clients 01 Jun 2007 15 0
29. 231115 4 04 May 2007 16 30 Supervision Session Stat Order In person Ca Ta Counts towards programm Fal 226963 4 25 Apr 2007 17 15 Supervision Session Stat Order In person Ca Ta Counts towards programm T 226878 18 Apr 2007 16 30 Supervision Session Stat Order In person Ca Ta Counts towards programm g 226874 11 Apr 2007 17 00 Supervision Session Stat Order In person Ca Ta Counts towards programm C 227051 04 Apr 2007 17 00 Supervision Session Stat Order In person Ca Ta Counts towards programm T 231112 30 Mar 2007 17 00 Supervision Session Stat Order In person Ca Ta Counts towards programm 231108 23 Mar 2007 17 00 Supervision Session Stat Order In person Ca Ta Counts towards programm E 221534 15 Mar 2007 00 00 15 Mar 2007 17 50 Supervision Session Stat Order In person Co Ru Counts towards programm T 220741 X 13 Mar 2007 00 00 13 Mar 2007 19 06 Telephone Co Ru Does not count towards prt 220207 08 Mar 2007 17 30 Supervision Session Stat Order In person Ca Ta Counts towards programm W g ERNE a A S A AE a ae ey ee we ss m gt Print Excel Refresh C Select All Back All other Contacts and Enforcement functionality operates in the same way for YROs as for other orders and programme types If a client attended the scheduled contact it is marked with a green check Y if they did not attend it is marked with a red cross Enforcement Records for Client s Missing Contacts If a client misses a contact m
30. Each of these reports has a number of matrixes which allow you to view the same information from a number of perspectives For example in Client Caseload you can see the same referrals from either a primary worker or a secondary worker perspective Once you have decided on your filters and parameters then the report can seen from these distinctive differences Client CaseLoad This report consists of 6 matrices each displaying distinct counts of Referral s at varying summary levels 1 Count of distinct Referral s by Allocated Agency Role Worker amp Referral Reason 2 Count of distinct Referral s by Allocated Agency Role Worker amp Referral Status 3 Count of distinct Referral s by Referred by Agency Role Worker amp Referral Reason 4 Count of distinct Referral s by Referred by Agency Role Worker amp Referral Status 5 Count of distinct Referral s by Secondary Allocation Agency Role Worker amp Referral Reason 6 Count of distinct Referral s by Secondary Allocation Agency Role Worker amp Referral Status Each of the above will alter dependent upon the search criteria you enter in the search criteria Z Copyright 2015 CareWorks 290 May 2015 careworks Allocated to Worker Agency YOT v Allocated to Worker Role All v Referred by Worker Agency All v Referred by Worker Role All Secondary
31. Faketown Warriors Group Details Members Related Persons Characteristics Known Opponents Group Name Group Type Type Member Group Role M Related Person Type v Client No 0 M Send Alert Surname Start Date 5 Forename End Date al Middle Name Review Date Ha Date of Birth Comments Commencement Age a Type Client No Name Member Group Role Related Person Type Start Date End Date Review Date Back To Create a New Member Related Person When the Members Related Persons tab is opened the selected Group Gang will display in the banner and it will also automatically appear in the fields Group Name and Group Type from information entered on the Group Details tab There are two types of people that can be associated with a Group Gang either a member or arelated person associated with the Group in some way without being a member If Member is selected from the Type drop down list the Related Person Type drop down list will become disabled greyed out as below Type Member n l Member Group Role E Similarly if Related Person is selected from the Type drop down list the Member Group Role drop down list will become disabled Type Related Ferson Related Person Type ka The user then selects from the Member Group Role or Related Person Type drop down list as relevant The available options in each list are outlined below Z Copy
32. Follow Up Date Followupdate Follow Up Type Followuptype Follow Up Agency Followupagency Follow Up Role Followuprole Follow Up Name Followupname Follow U 1 102 _ 16 06 2008 _16 06 2008 Referral to Police 1YOT 222fintensiveTeam __ssasjalanAbout 1159 1159 1 2 3 4 S 6 7 8 27 44 gt gt ExcelGenerator 2 Ready From this screen a user with Excel knowledge can manipulate the columns and exported information further The information can be printed by clicking on the icon at the top of the screen and the spreadsheet can also be saved from this screen by clicking on File and Save As before navigating to a suitable location and naming the file as described above This screen is closed by clicking the in the top right hand corner Group Gang Related Offences When adding an offence for a client that is known to be Group Gang related this can be recorded with the offence information as long as the Group Gang has already been created within the Groups module as outlined above The offence screen is accessed as usual by searching for the client creating or selecting an existing referral as appropriate and opening the Offences module on the CareDirector Youth tree to display the Offences screen as below Copyright 2015 CareWorks 252 May 2014 Offence Details for Sid Vicious 514617 Age 14 Ref No 106895 Offences Outstanding Offences Linked Clients Offe
33. Is an Interpreter or Signer required _ Residence Local iv Residence History Update Cancel Print Secondary Allocation Back It will return you to the screen with the Action Taken box now displaying Allocated On going Support although the banner is still showing Pending Allocation However it requires you to insert an Action Date and click the Update button You are then presented with the screen below to make your choices Z Copyright 2015 CareWorks 93 May 2014 careworks 2 Bn ee Webpage Dialog http 192 168 9 64 raiseweb_rc9a Referrals 4ctionTat hl Ck http ffi 9e 168 964 lrais Internet Clicking on OK will allocate the referral to a person and this will show in the Referral Banner 106535 For Peter Longbridge 514054 Age 14 Ref No een 106535 04 Jan 2008 You will also see an e mail box that enables you to e mail the allocated worker and inform them of any immediate issues Z Copyright 2015 CareWorks 94 May 2014 careworks T EmailForm Webpage Dialog hroberton careworks ie hroberton careworks ie Notification of allocation Client Number 514054 Referral Number 106535 Please Check his relationship with his mother and she appears to be struggling Clicking on OK will bring back the workflow and you choose whether you want another step or to close the workflow T Next Available Steps Webpage Dialog ext Step a OT
34. Mat 7 28 Dct m fro fro for fm fom lala lololmimflol ele ae See Se ee Se g SOs Piel le 5 g lize SS a ec a a D jz Dlr alr Ee Se eE ea ee a SA S CSA S ESR S Sl S Sla ea S caai HRS SD Pla TT e a a E i ID Ref Mo Client Ma Client Mame Age RetClass Hearing Date Outcome To Main Qutcom Outcome Tyg Hearings Id Outoa 7 a Jain Joseph Keeper 18 Man FeterralOrder s eta C Clive Walter Rounder 15 Man Feterral Order 18 02Ma 20 eo Clark Super Kent 3 Main Referral Order 18 25 Apr a a Gwen Money Main Referral Order 19 20h pr a5 a Main _ Peferral Order 40 02 Jun ao Jack The Ripper 3 O O7 Apr a2 Ls donnie Practice 18 Man Feterral Order 41 17 0 55 a9 eo Main ReferralOrder 49 18 0 56 Ce Jonnie Practice 3 Main ReferralOrder 48 __ 18 Nov oF i ss Ca La ss eo os eo ee a eo mooo p 29 63 i i i 107 i 62 128 12 129 i 13 13 13 13 17 i 17 78 wa Alan Riverside 15 tSedun This will then display the person s name and the data can be manipulated within Excel Additional Information There are two additional facilities which can assist you in looking for information Z Copyright 2015 CareWorks 278 May 2014 careworks careworks English England v S No Current Client relationshios cezlth Education Ermnoloyrnient Lagal Status Sig Events Audit Title Gendert Primary Address MP FE NKE Last Name E First Hame Age Details Middle N
35. Member availability and setting up the actual panels will be the daily business You access the Panel Set up via the menu on the left hand side Careworks RAISE Welcome Aabout Logout Change Password Help My RAISE tl i Fi F a Ji V0 Lol A Pa ee ee E b Personal Details Client Search Referrals Substance Misuse Contacts Enforcement Offences Hearing Details Outcomes Appeals Programmes G Assessment and Document Victims Risk To Children Intervention Setup __j Panel Setup You are then presented with a screen with four separate tabs Z Copyright 2015 CareWorks 263 May 2014 careworks Z careworks Phone Number Test House testest Val Centre Venue A VenueFrom Back The first tab Venues allows you to set up amend and delete venue details for the panels and presents a list of current venues Copyright 2015 CareWorks 264 May 2014 Panel meeting for new guy Test House testest Val Centre Venue A VenueFrom 24 SES OT o Registered Members Registered Member Details Registered Member Primary Address Client No SB AFC Prop Type First Name Prop No Surname Mid Name Comments Available Registered Members Client No bo ig Copyright 2015 CareWorks 265 May 2014 careworks The third tab Member Unavailability allows you to register member s unavailability details and presents a list of current
36. Nationality British v Ward Test Ward v Information Status Youth Professionals v Cross Border Location To be confirmed Start Date 01 Jun 2008 Known Website none End Date x Comments gal GroupID Name Type Ward Cross Border Location Ethnicity Nationality Information Status LJ 5 Th Gr p amp Gang Offending Peer Group 6 test amp _ i Gang Other Test Ward To be confirmed 7 Gang Gang Other 8 Group of Group s Gang Street Test Ward To be confirmed Not Known Australian Other 9 St Anns Bloods Gang Street Test Ward To be confirmed Black or Black British British Other Young People 10 aketown Warriors To be confirmed Black or Black British British Yo uth Professionals The user can make changes to the information fields as required before clicking the _Update button to save the changes Again a pop up message stating the record has been successfully updated will confirm this Group Gang List Screen Buttons When there is no Group Gang selected in the list the _22 button will be disabled greyed out This button will become enabled once a Group Gang is selected in the list Clicking the _Delete button will erase the Group Gang that is currently selected and highlighted within the list Note If a Group Gang if it is associated with a an offence and or b an Event Incident when the delete button is clicked then a pop up message will alert the user of the association
37. Personal Details of Daisy Coleman 514805 Aged 7 E Personal Details Relationships Health Education Employment Legal Status Sig Events Letters Audit Mergelnfo School Education Record School Newton Primary School Y a Date Started 02 Sep 2008 Bl School Type Other Year Current _ Date Left 11 Jan 2009 ml T aes Daisy has mowed house to a l ee ears er Reen cal different area and a different school A Prepa a HMA Year Group o a NC Year Group Enrol Status Fe Pupil Class Type Connex Assent pe Boarder Type Roll fe Boarder School LAC Head Teacher fe Special Needs Teacher School Nurse pel Special Needs Assistant Form Teacher Pe School Attended School Type Date Started Date Left Reason Left Newton Primary School Other 02Sep 2008 11 Jan 2009 Update Cancel Delete Other Professionals The new school details are then entered as a new record on the same screen Education The Education Record tab is divided into five separate screens Each of the screens may be completed in exactly the same way as the other screens in the Personal Details module e The first screen Absence Exclusion is used to record periods of non attendance at school The Indicator and Reason are selected from the drop down lists The dates of the absence are selected from the calendar e The second screen is used to record Examination details Again the fields are selected from drop down lists and by
38. Residential home hostel Drug alcohol service Housing association Young Offender Institution Note Once a document is opened it is functioning as an HTML document outside of CareDirector Youth Therefore it is possible for the application to be timed out without you being aware of the timeout Consequently you may lose the data you have input to that point CareWorks advises all users to constantly save as you work in a document Z Copyright 2015 CareWorks 164 May 2014 careworks Note It is possible for you to reopen CareWorks YOT CareDirector Youth at any time by clicking on the icon on the base of the screen This allows you to go back into CareWorks if you were looking for a particular piece of information CareWorks RAISE H iy Document Frame lt 16 52 Z careworks If you at any stage enter a date which has the complete function and then move to another part of the document you will get the following message Microsoft Internet Explorer x A Populating this Date Field and clicking on Sawe will close the document For editing Essentially the prompt is telling you that if you save and exit with this date box completed you have locked the document Once any work has been saved on the document you have the following functions Save Locally This facility will become active when the document has been 7 exported from CareDirector Youth and you are saving outside of cave Locally the
39. SB Moo Sab Formatting as Table Styles z 7 z lt 2 Clear Filter Select Clipboard la Font E Alignment E Number la Styles Cells Editing Al O fe Groupcharactid a ae B c D E G l J K L M N o 1 Groupcharactid category Type Information Status Start Date Startdate End Date Enddate Review Date Reviewdate Comments Uniqueidentifier Bookmark 2 Colour Affiliation Black Other Young People 15 06 2008 15 06 2008 NINININ N p le le le le le le le le le BIN 1S B 60 S om BIR d 1 NO Bw bag Ss 1 kt a 25 26 27 i4 4 gt gt ExcelGenerator lt J 4 l D Ready ao a ett From this screen a user with Excel knowledge can manipulate the columns and exported information further The information can be printed by clicking on the icon at the top of the screen and the spreadsheet can also be saved from this screen by clicking on File and Save As before navigating to a suitable location and naming the file as described above xX This screen is closed by clicking the in the top right hand corner Known Opponents Once a Group Gang has been selected from the list on the Group Details list screen the Known Opponents tab becomes enabled Group Details Group Details Members Related Persons haracteristics Known Opponents Name Faketown Warriors Ethnicity Black or Black British Type Gang Street Nationality British Ward Test Ward Information Status Yout
40. To export a client record 1 Selecta client in Personal Details 2 Click the Transfer Case _ amster Case button 3 The Transfer Case window opens Complete the mandatory fields including the recipient s e mail address and click Transfer _Transfer_ E Transfer Case Webpage Dialog Case Transfer Click to Show XML Preview Name Alan About Role Team leader Phone 0787 906543 Exporting client awall careworks le meclark org com Transfer The recipient receives an XML file which contains the client details They can then import this universal standard into their system Note You can review the data being exported in an XML format be selecting XML Preview Click to Show XML Preview Z Copyright 2015 CareWorks 71 May 2014 careworks Importing a Client Record You can import a client record in an XML format from another organisation To import a client record 1 Select the Client Search module 2 Click Import Case Import Case 3 Select an XML file by clicking Select File You will receive a message if the file is successfully loaded 4 Click Import _Import to start the import process 5 The client record is displayed select the client recordand click Import Case Import Case The new client is number is displayed 6 Click Close The case is now successfully imported Merging Duplicate Clients When importing a client from another YOT you may alr
41. e CareDirector Youth Security e Localisation e Workflow e Logging onto CareDirector Youth e A look at Screen layout e The CareDirector Youth Banner e Screen Controls e System Navigation e Idle Timeout e Logging Out e Work Management Module Copyright 2015 CareWorks 8 May 2014 Z careworks e User Preferences e Alert Me Module e Summary CareDirector Youth is an application developed by CareWorks which uses a case management approach to record the services that are provided to Social Services clients The system includes a client module containing personal details and family household information Referrals may be logged against these clients and electronically allocated for Assessment and Care Management Standard forms are electronically stored and are presented as HTML documents Information from the database is automatically inserted into these documents Data entered into the documents may be processed to update the database This means that users can interact with the system through their standard forms on screen To avoid transcription previously recorded forms may be cloned and become the basis for current assessments or forms The system includes automated electronic mail notifications to inform users of key events during the management of a case Authorities can configure these email notifications based on workflows configured Each time a piece of information is accessed on the system the system stores a
42. http 192 166 9 64fraiseweb_rcQalcommonfexcelclentwindow aspx Title Offences List sat est Eie Edit View Favorites Tools Help Offences List Ref No Offence Date Offence Category Offence Type Gravity Value Age at Offence Admitted 106344 16Jun 2007 Robbery Assault With Intent To Rob 6 14 The Excel button allows you choose details of offences and export to Excel ExcelColumnSelect Webpage Dialog gt lt http 192 168 964 raiseweb_rc9afCommon ExcelColurmSelect aspx rv 1201101361473 hal Available Columns Selected Columns Offence Date Offence Category Offence Type Gravity Value Up Age At Offence J Admitted Move All Columns gt gt lt lt Remove All Columns Export Back http 1 92 166 9 64raiseweb rcoa CommonfExcelColumnSelect aspx rv 17011 na Internet If you select the Show All check box you will see all the young person s offences and not just the ones related to the particular referral To add an offence you click initially on the Insert button The following screen is displayed Offences Outstanding Offences Linked Clients Offence Category Other vi Gang Related Offence xe Related Gang iv Offence Type Address meeting to encourage support for S Client has Admitted to the offence Offence Location vi Attempted O Gravi
43. in Personal Details CareDirector Youth keeps a record of any previous names This Name History can be viewed by clicking on the Name button on the Personal Name Details screen This is a read only screen Click on Back _ to return to the Personal Details screen Note When a client search is performed CareDirector Youth searches previous names in the name history screen as well as the current name in the Personal Details screen and the alias screen Z Copyright 2015 CareWorks 69 May 2014 careworks Alias An alias can be added for a client by clicking on the Alias button on the Personal Details Alias screen If any aliases have already been recorded for the client they are displayed here To add an alias J Alias History Webpage Dialog Enter a Surname in the Surname field A First Name and Middle Name can also be added to the Alias if required Click on Insert to add the Alias Surname First Name Middle Name Cancel Back Note The _Cancel button can be used to clear any text in the Surname First Name or Middle Name fields of the Alias screen To Delete an alias Click on the Alias to be deleted Usually one entered in error Click on the PElSts _ button Click on to confirm Click on Back to return to the Personal Details screen Note When searching for a client by name the system searches all previous names in name hi
44. oi o 205 End Date 31 Dec 2005 View Report Document Type ALL Role ALL ne Programme Type ALL Ez Case Stage ALL v Risk Indicated Yes Has Risk Asset N A Vulnerability Indicated N A gt Has Vulnerability Management Plan N A gt Risk Level ALL x id 4 ft oib bi oos My Find net Selectaformat wy Export 4 B a Final Warning Without Intervention 07 Oct 2005 Final Warning And Offend Preven Final Warning Without Intervention 07 Oct 2005 Final Warning And Offend Preven Scrolling to the right will reveal further information vention Programme Start of Order Final Warning Asset Yes vention Programme End of Order Final Warning Asset Yes Asset Report 2 This report identifies any missing Assets between given dates and against all or a specific team Start Date for Apr 2007 End Date 30 Jun 2007 View Repor Role ALL Y id 4k of1 D Di 100 Find Next Select a format Export 4 A When run is complete the report will appear as below Meport Reccnz i Mun By CARE WORMS J Z a cnrwertts rom ci ce 2303 to 3 Cec2a0s wn Scrolling to the right will reveal additional information Action Plan Order 28 Nov 2005 29 Nov 2005 wa 27 Feb 2006 Supervision Order 08 Nov 2005 Jilov 2005 ns 07 May 2006 Final Warning Without Intervention 03 Oct 2005 03 Oft 2005 na not known Detention amp Training Order 4 months 02 Now 2005 Oct 2005 01 May
45. the minimum requirements have been recorded for the corresponding type of YRO Upon clicking the user is automatically redirected to the Requirements Conditions tab screen Message from webpage 4 YRO outcome must have at least one requirement selected 4 YRO I55 outcome must have at a minimum a Supervision extended Activity Curfew and or Electronic Monitoring requirements 4 YRO Intensive Fostering outcome must have a Supervision requirement Proposals tab within the Outcomes module The YRO proposal automatically displays within the Proposals tab in the YRO Outcome as is the case with other Outcomes and their corresponding proposals Copyright 2015 CareWorks 327 May 2015 Z careworks Outcome Details for Tyrone Sanders 515919 Age 14 Ref No Alias Teddy Sanders Sando Ethnicity White British Date Of Birth Of Feb 1995 Date Of Dey 79 Outcome Requirements Conditions Proposals Proposals Main Proposal Proposal Description Duration Duration Type Amount Requirements v YRO 12 Months 0 00 Attendance Centre Intoxicating Substance Treatment Prohibited Activity Supervision In addition to the description of the Outcome proposed and the recommended duration the Requirements proposed in relation to the YRO are also displayed within this screen to compare against the actual Outcome and Requirements imposed by the courts YRO Programmes Recording the Programme Once an YRO Outcome has been record
46. the record has been successfully inserted and the new Known Opponent will appear in the list as below Type Group Name Client No Name Status Information Status Start Date End Date Review Date LI Person N A 514618 Johnny Rotten Active Other Young People 15 Jun 2008 To Edit an Existing Known Opponent To edit an existing Known Opponent single click on the entry in the list to highlight it The related details will be displayed in the top section of the screen and the _ 75 button at the bottom left hand corner of the screen will change to an _UP23t _ button Kngwn Opponents Faketown Warriors Group Details Members Related Persons Characteristics Known Opponents Opponent Type Status Active v Group Information Status Other Young People M Start Date 15 Jun 2008 88 Client No End Date Surname Review Date Bl Forename C Middle Name Comments Hal Type Group Name Client No Name Status Information Status Start Date End Date Review Date Johnny Rotten Other Young People 15 Jun 2008 iy eee The user can make changes to the information fields as required before clicking the _Update button to save the changes Again a pop up message stating the record has been successfully updated will confirm this Known Opponents List screen buttons When there is no Characteristic selected in the list the _ _ button will be disabled greyed out This button will
47. 141 May 2014 Windows Internet Explorer Do you wish to enter requirements or conditions For this outcome i Cancel Clicking OK will take you after a confirmation message to the Conditions and Requirements tab whilst clicking on Cancel will enter it as an Order with No Conditions or Requirements You will receive the following confirmation message Windows Internet Explorer A The record was successfully inserted If there are further outcomes the process is repeated and these inserted Entering Requirements Conditions This tab allows the entry and recording of any specific requirements or conditions that the court may impose in relation to specific outcomes Condition Requirement Detail Condition Requirement Other x From Date 29 Jan 2007 Bl To Date 29 Jan 2008 Bl Duration 0 7 Comment al Conditions Requirements Condition From Date To Date Other Description Comments Dantin E a gt Insert Cancel Delete You select the Condition Requirement from the drop down list Z Copyright 2015 CareWorks 142 May 2014 careworks Sa ee ee ee Intermediate Treatment ISSP Night Restriction Residence Specified Activities The Other function allows you to record any Additional Conditions if imposed by the Court Other You complete other required detail using the calendar or free text function From Date 29 Jan 2007 Ee To Da
48. 142 143 162 168 176 184 122 194 Jane Hearing Date 1 Mar 2006 O2 May 2006 25 Apr 2006 20 pr 2006 O2 Jun 2005 O Apr 2006 17 Oct 2005 18 Oct 2005 18 Now 2005 13 Feb 2006 30 Apr 2006 24 Apr 2006 24 Mar 2006 26 Oct 2006 13 Jun 2006 04 Dec 2006 22 May 2006 01 Sep 2006 12 Feb 2007 03 May 2006 O35 Jun 200 22 Jun 2007 O May 2007 26 Mar 2007 04 Sep 2007 25 An TT Main Outcome Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Main Other Outcome Type Desc No of Offences No Of Tics ee Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order Referral Order ee ee ee oe o co i i he ee l el ll l a a a l f a l l i al a a a 10 oO 0 aalala A S B om siglo E Note Whilst the banner will display a specific client the results will relate to your query careworks In our example here we know there are 27 records but at this stage we are not aware of the names of the young people that make up this sample In order to identify these young people you need
49. 6685 Fowles Stinks Tench Risk Of Harm 6709 Jonnie Practice Alert 20 Dec 2005 Dangerous 6683 Clark Super Kent Risk Of Harm 6707 Jack The Ripper Alert 10 Apr 2006 Dangerous 6707 Jack The Ripper Risk Of Harm 6721 Sharon Mary Wells Alert l Feb 2006 Third Part 4 p These can be exported to Excel and you are given the ability to choose the columns you want displayed Copyright 2015 CareWorks 279 May 2014 T ExcelColumnSelect Webpage Dialog Available Columns Selected Columns client No Client Name Risk Type Start Date t End Date l Risk awe Move All Columns gt lt Remove All Columns Export Back You then highlight the Available Columns you want displayed and move it across into the Selected Columns The selected columns can be moved up and down dependent upon the order you want each field in Excel In this example we have asked to see Risk Type followed by Client Name and Start and End Dates T ExcelColumnSelect Webpage Dialog Available Columns Selected Columns Client No Risk Type Client Name Comments i Start Date End Date Move All Columns gt lt Remove All Columns a Export ii This query can then be exported Sule to Excel Z Copyright 2015 CareWorks 280 May 2014 careworks Al kd fe Risk Type 2 eee eae aes lient Name Start Date EF velyn Smith arer Singh Evelyn Smith Missan Bluebird Asia Hi Addicott Evelyn Smith Cherie Bla
50. Accord Make any changes as required and Update Follow up Summary click the button to save Follow up Date Follow up Type Follow up Agency Follow up Referral to Police Update Cancel Delete Excel Similarly if a follow up entry needed to be deleted the user would highlight the Follow Up action in the list as above and click _Pe t _ Clicking Cancel in this window will simply clear all the fields in the window with just the list remaining displayed The _E 2 button at the bottom of this window enables the user to export the list of follow up actions into Excel so that the list can be saved and or printed Z Copyright 2015 CareWorks 249 May 2014 careworks Clicking on the Excel button will open up a selection window as below In this window users can select which columns from the list need to be exported ExcelColumnSelect Web Page Dialog Available Columns Selected Columns Followupagency Follow Up Role Followuprole Follow Up Name Followupname Move All Columns gt lt lt Remove All Columns Export Users can click on an individual item in the Available Columns list to highlight and click the button to include it in the Selected Columns list repeating the process for each column required Similarly clicking the button will move an item from the Selected Columns list back into the Available C
51. Allocation All Worker Agency Worker Role a Referral Start Date From 19 Dec 2006 Referral Start Date To 18 Dec 2007 Referral End Date From NULL Referral End Date To NULL LJ Referral Status All v Referral Reason All v Mi id 4 of 6 gt Pil 100 v Find Next Select a format i Export 2 g 2 A In certain reports you will need to know the young person s Client Number prior to running the report In many of the reports you will need to choose values from a drop down to make up your reports Allocated to Worker Agency All Referred by Worker Primary Health Agency Education Employment Secondary Allocation Police Worker Agency Courts Referral Start Date From In addition you may wish to set date parameters Referral Start Date From 01 Jan 2007 Referral Start Date To 31 Dec 2007 Z Copyright 2015 CareWorks 286 May 2015 careworks NULL p Any field that has a ox can be utilised by un ticking the tick and typing in the required information Referral End Date From O1 Jan 2007 d MULL BNote Entries that require a date format must adhere to the format outlined above Z careworks Once you have selected your information you can view the report by clicking on whilst the report is running you will see the following a Report is being generated In order to hide the search criteria you can click on A and this will hide the Report screen Equally if oy you want to alte
52. Baa Name Kevin Thomas T o the user should update the existing entry for the current new Lead Professional details Lead Professional by recording an End Date A SSS O Update Cancel Delete If the current Lead Professional has no end date when the user attempts to insert a new Lead Professional record they will be presented with an error message as shown below On clicking to the message the user is returned to the Lead Windows Internet Explorer Professional screen to make the necessary amendments Role Name Start Date End Date C Child Protection Team Sonia Rousseau 07 Feb 2009 C Child Protection Team Kevin Thomas 01 Feb 2009 06 Feb 2009 The Lead Professional grid list displays in chronological order by default with the most recent current Lead Professional at the top of the list EINote The End Date of one Lead Professional cannot be the same Start Date for another Lead Professional Different dates must be used as shown in the example below Z Copyright 2015 CareWorks 42 May 2014 careworks Relationships Within the CareDirector Youth application there are two types of Client Relationship which are used to record family members significant others and parties involved Relationships within the household and Relationships outside the household When adding a relationship there are two further possible circumstances 2 The person already exists on Ca
53. Bl Comment rane cannot be in contact with his co accused Lacey Parker Associated Worker Agency YOT Not Completed l Due to further offending Due to non compliance Role Team Intensive Team Name Alan About ID Associated Worker Intervention Start Date End Date ISSP Success ISSP Breach Clicking the button then saves the Requirement to the grid listing beneath and blanks the Intervention Detail and Associated Worker fields ready for the next Requirement to be recorded as required As the Programme is of an YRO type alterations to the screen also incorporates a Requirement End section and a Not Completed section in relation that relate to each individual requirement recorded YRO Contacts Recording Completion of Requirements and the YRO As Requirements come to an end for whatever reason this must be recorded Z Copyright 2015 CareWorks 332 May 2015 careworks Z careworks Programme Details for Tyrone Sanders Ref No am Aaron Accord 107279 Details Interventions Requirements Breaches Referral Order Detail Compliance Programme YRO Prog Start Date Location st Programme Locatia Prog Agreed Date Intervention Detail Requirement Prohibited Activity Start Date 22 Sep 2009 Fal End Date 21 Dec 2009 Bl Requirement End Completed Successfully Completed Non Compliant Not Completed pie Tyrone cannot be in contact with his co accused Lacey Parker Associated Worker Agency YOT
54. Box It should be borne in mind that the workflows implemented on your site may be different and may require different steps to be carried out The Personal Details Referrals Child Protection Looked After Children and Leaving Care modules contain actions controlled by Workflow Following the default workflow When following steps for setting up a client you will receive prompts on actions to take These actions lead you through setting up a client in YOT by default Z Copyright 2015 CareWorks 10 May 2014 careworks Z careworks Example workflow process ETE Education Training amp Employment When e there is a completed Core Asset present against the young person s record and e there is no Education record with current dates and engagement completed and e there isno Employment record with current dates and engagement completed Then Upon entry to the Personal Details screen for that young person s record the user will be presented with the following message vcsage rom vee Mea i This young person has no current ETE engagement information recorded in their personal details This needs to be updated as soon as possible The message WILL display if e Both the Education AND Employment screens are missing records with current information as outlined in the below e the record s have end date s completed but no record with start date only indicating it is current e the record s have
55. Columns gt lt lt Remove All Columns will shift the entire list from Available Columns to Selected Columns and vice versa If an item in the Selected Columns list is selected highlighted by single clicking clicking on U own i R the we and Down buttons will move the item up or down the list altering the order of the columns as they will appear once they are exported into Excel Clicking on Back in this screen will return the user to the Known Opponents list screen without having exported anything Once the required items from the list have been moved into Selected Columns and Export button will either depending upon the local settings of Microsoft Excel clicking the open an excel spreadsheet containing the exported information or open a window as below Z Copyright 2015 CareWorks 237 May 2014 careworks File Download Do you want to open or save this file i Hame ExcelGenerator xls HI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file harm Your computer IF you do not trust the source do not open or G While files from the Interet can be useful some files can potentially save this file What s the risk At this point clicking opens a window as below enabling users to name the file navigate to a suitable location and click SPP File Download edi Clicki
56. Count of distinct by Outcome Tier and Ethnicity Category Gender Vehide Theft Taking Each of the above will alter dependent upon the search criteria you enter below Outcome From Date 04 Jan 2003 Qutcome To Date 03 Jan 2008 Age on Arrest Date From 10 Age on Arrest Date To 17 Substantive Outcome All v Is First Outcome All Client Borough All v Client Ward All vi Allocated Worker Role A v When the report has run each of the matrices above can be accessed by going to the corresponding page Id 4 1 Joas gt Di In the instance below you are looking at the first of the matrices Copyright 2015 CareWorks 294 Count of distinct by Outcome Tier Outcome and Ethnicity Category Ethnicity Type Count of distinct by Outcome Tier Outcome and Ethnicity Category Ethnicity Type Z careworks Count of distinct Client s by Outcome Tier amp Ethnicity Category Client Outcome Asset This report consists of a single matrix displaying distinct counts of Client s by Case Stage YOT Asset Score amp Asset Section The above will alter dependent upon the search criteria you enter below Document End Date From 04 Jan 2003 Document End Date To 03 Jan 2008 Document Subtype Outcome Type Client No NULL When the report has run you will see the following Count of distinct Client s by Case Stage YOT Asset Score amp Asset S
57. Date Main Outcome Outcome Type Desc Amount Duration Duration Hrs Revocation Date Amended Court New Outcome Com 107305 16 Nov 2009 N 12 Months 107305 18 Oct 2012 Main YRO 0 00 6 Months lo Enter the Outcome Date Outcome Date P Jan 2007 Note The Outcome Date will be the date on which the young person receives their Pre Court Outcome Then select the Pre Court Outcome Outcome Community Resolution Diversionary intervention Triage Final Warning Fixed Penalty 40 Fixed Penalty 80 Informal Warning Penalty Notice For Disorder Police Reprimand Youth Caution Youth Conditional Caution Youth Restorative Disposal Duration Amount Comments Z Copyright 2015 CareWorks 138 May 2014 careworks Note Outcome Community Resolution maps to YJB legal outcome type Community Resolution Outcome Youth Conditional Caution maps to YJB legal outcome type Youth Conditional Caution You tick the relevant Offence s for which they young person received their Pre Court Outcome Offence None W 02 Jan 2007 Other Criminal Damage Under 2000 if Any Comments in connection with the Outcome could be recorded Comments Reprimand delivered 2 01 07 at Test Town ESI Police Station Inserting a Court Outcome If you selected Court as the Outcome Type then you will see the following Z Copyright 2015 CareWorks 139 May 2014 careworks Z careworks Outcome Details for
58. David Coleman part of abuse allegation David Coleman is a Step Brother of Daisy Coleman Start Date 07 Dec 2007 End Date ez I Family Enter the actual relationships using the drop down lists we e Enter Start and End Dates if this is an historical relationship If the relationship being entered is a family member tick M Family e If the relationship being entered is alleged to have abused the client tick Recorded as MW part of abuse allegation e Click on Update client Relationship to save the details Step 3 Legal Relationships Recording a Legal Relationship is optional on CareDirector Youth SCS hS we oe The bottom portion of the screen may be used to store information about legal relationships The values here depend on the category of the user and may include those shown below Chris Coleman Carer Assessment Daisy Coleman has Parental Responsibility over Oz is Financial a of is Key Worker not Social Select the names from the drop down lists Use the tick boxes to record legal relationship s Click on Update Client Relationship to save any details Relationships Outside of Household Known ta CP Known to SW CllentNo Name Relationship Oddress Potential Da a Current 513746 David Coleman Step Brother 2 Dooley Street Anytown Insert Cancel Delete Move Clrent Inside If the Related person is known to the Child Protection team the
59. Details memberc Client James O Neill 36286 Age 11 Referral details viewed James O Neill 31880 19 Jun 2013 12 40 20 Referral Details memberc Client James O Neill 36286 Age 11 Referral details viewed James O Neill 331880 19 Jun 2013 11 57 19 Child Protect memberc Document ICS CP1 Record of Outcome of Strategy Discussion was viewed James O Neill 3 19 Jun 2013 11 48 36 Child Protect memberc Child Protect Registration List viewed Client 36286 Referral 31880 Other James O Neill 31880 19 Jun 2013 11 43 30 Child Protect memberc ICS Child Protection Review Record Document Deleted James O Neill 1 19 Jun 2013 11 42 55 Child Protect memberc ICS CP3 Initial Child Protection Conference Document Deleted James O Neill 2 19 Jun 2013 11 41 18 Child Protect _memberc New ICS CP1 Record of Outcome of Strategy Discussion Document Inserted James O Neill 3 19 Jun 2013 11 38 11 Child Protect memberc ICS CP1 Record of Outcome of Strategy Discussion Document Deleted James O Neill 1 19 Jun 2013 11 18 00 Child Protect memberc New ICS Child Protection Review Record Document Inserted James O Neill a 19 Jun 2013 11 17 53 Child Protect _ memberc __ Document ICS Child Protection Review Record was viewed James O Neill 0 19 Jun 2013 11 17 29 Child Protect memberc __ ICS CP1 Record of Outcome of Strategy Discussion Document Updated James O Neill i 19 Jun 2013 11 16 48 Child Protect lmemberc _Document ICS CP1 Record of Outcome of Strategy Discus
60. Education test 15 11 01 2012 12 25 54 AABOUT va 519224 Jon Walters 11 01 2012 12 25 54 awall careworks ie awall careworks ie Bridgend Education test 14 09 01 2012 02 10 41 AABOUT 519146 Client Transfer iv 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 13 09 01 2012 02 10 10 AABOUT W 519146 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 12 09 01 2012 01 05 56 AABOUT f 519145 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 10 09 01 2012 00 26 17 AABOUT 519143 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 9 08 01 2012 23 28 42 AABOUT W 519142 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 8 08 01 2012 23 17 00 AABOUT V 519137 Client Transfer 08 01 2012 21 18 55 PS S RO Se ea Ee Education fds 7 08 01 2012 23 09 54 AABOUT 519133 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 6 08 01 2012 23 07 16 AABOUT V 519132 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 5 08 01 2012 23 05 58 AABOUT 519131 Client Transfer 08 01 2012 21 18 55 awall
61. End Sent and Due should also be entered as usual and as shown below Assessment and Documentation for Tyrone Sanders 515919 Age 14 ccord Category Court Report Type PSR YJB Association Hearing Document Information Case Stages Proposals Associated With Associate Referral Hearing Type Court Type Court Location 107279 Sentence 22 Sep 2009 Youth Court Location 2 107279 Adjournment 08 Sep 2009 Youth Court Location 2 Date Requested End Date Date Sent Due Date Working Days 8 Sep 2009 Ha 17 Sep 2009 Fal 18 Sep 2009 Fal 22 Sep 2009 Fal 7 Comment Completed Referral No DocumentType Date Completed Completed By Score End Score 107279 IPSR YJB i7 Sep 2009 Alan About N A N A 107279 ROSH A 107279 Core Asset 5 Sep 200 Alan About Update Cancel Delete Clone Export Import SecureEmail Back Upon completion of the PSR Report the Proposal tab is used to record the suitable YRO proposal which composes of the proposed YRO type and also the proposed related requirements Assessment and Documentation for Tyrone Sanders 515919 Age 14 Alias Teddy Sanders Sando Ethnicity White British Date Of Birth 07 Feb 1995 Category Court Report Type PSR YJB Association Document Information Case Stages Proposals Proposal Duration gt Amount ISSP Reason a Electronic Monitoring E Programme Requirements T E p PE ey E ee a m s g E ee P ee Main Pro
62. End Date and alter the reason if necessary Child and Adolescent Mental Health Services Detail Referred to CAMHS 29 Jan 2007 13 00 No Daye S End Date 4 Mar 2008 Sssecsed By CaMHS E Feb 2007 S 4 00 Diagnosis Non Acute Action Takers Case Closed to CAMHS Comments T Jal Start Date 26 Jan 2007 TS Copyright 2015 CareWorks 209 May 2014 Z careworks Chapter 14 Appropriate Adult Services This module allows the YOT to record the work they carry out as Appropriate Adults Where a request is received at a YOT to provide an Appropriate Adult Service a new referral should be created with the referral reason Request for Appropriate Adult Service Whoever carries out the Appropriate Adult function can then record their work To use the module you click on AA Services in the menu Careworks RAISE Welcome Aabout Logout Change Password 50 Personal Details Client Search 9 Referrals Qa Substance Misuse E Contacts Enforcement Qa Offences Hearing Details Outcomes Appeals QI Programmes Qa Assessment and Document Gg Victims La Risk To Children G Intervention Setup QI Panel Setup AA Services You are presented with the following screen Copyright 2015 CareWorks 210 May 2014 AA Services Details Ref No Request for Appropriate Adult Services Custody Officer Time of Request Officer Providing AA Service Waiting Time Location Of D
63. ID Client Name First Name Middle Name 4 Double clicking on the name of 505211 Gerald Rothwell Gerald the person in the results list will 514618 Johnny Rotten Johnny then automatically enter their Full Name and Client ID number into the Known Opponents screen Once the Opponent Type has been selected the Status Active user can enter a mandatory Status for the renn Seek D Anecdota Anti Social Behaviour Team Corroborated Known Opponent as Active Inactive or Unknown Review Date Education Schools Connections Other Other Young People Parents Carers Comments Police Intelligence Self defined entered to indicate how the information came to li Social Services Uncorroborated Information Status 4 Unknown Youth Professionals Start Date refers to date when that person became a Known Opponent of the Group Gang End Date Review Date Z Copyright 2015 CareWorks 235 mapawi careworks Z careworks End Date refers to the date if when it becomes known that the person has ceased to be an Opponent of the Group Gang This can be added at a later date if required Users can enter a Review Date at regular intervals as and when the persons association as a Known Opponent is confirmed as ongoing to display how recent the information is Any relevant notes can be entered into the Comments field and clicking the Insert button saves the information A pop up message confirms
64. Intervention Level All X My RAISE Name Alan About x Programme Status Ongoing x View Grid Show All Pages Ci sa Personal Details Client No Client Name Ref No Prog No Prog Type Start Date End Date Intervention Level Release Date Breached Concluded Completed Responsible Officer E Client Search 512875 An Mu 105281 352 Parenting Programme Statutory 01 Mar 2010 30 Apr 2010 N A No No No Alan About i Referrals 512987 Fi Te 105392 403 Parenting Programme Voluntary 06 Apr 2010 N A No No No Alan About 9 Substance Misuse 513829 Er Ta 106122 197 YISP Youth Inclusion Support Panel O1 Jan 2008 N A No No No Alan About a Contacts 514053 Ca Ho 106344 221 Action Plan Programme 13 Jun 2007 12 Sep 2007 N A No No No Alan About OE Enf i 514072 Ne Fe 106368 195 Detention and Training Order Programme 22 Oct 2007 No Alan About aa Erorcomen 514072 _ Ne Fe 106368 251 Curfew Order Programme 29 Aug 2008 N A No No No Alan About Lj Offences 514072 Ne Fe 106368 252 Curfew Order Programme 01 Sep 2008 N A No No No Alan About Q Hearing Details 514072 Ne Fe 106368 253 Combination Order Programme 29 Aug 2008 N A No No No Alan About E Outcomes 514072 __ Ne Fe 106368 254 Attendance Centre Order Programme _ 29 Aug 2008 N A No No No Alan About OB A 514072 Ne Fe 106368 255 Acceptable Behaviour Contract ABC 29 Aug 2008 N A No No No Alan About E Appeals 514072 NeFfe 106368 256 Action Plan Programme 29 Aug 2008 N A
65. Name Year Saved Case Type Create Date LJ a Rec Count Hid Count Insert Cancel The Insert _ button is pressed to insert this record The S button is used to navigate the computer filing system to select the required file and the file path is then automatically recorded A date is required on this form The user is prompted to supply the date if itis not entered The Document Type and Document Sub Type are used to categorise documents for viewing in the Document View module Document Type refers to the module the document is being attached to while Document Sub Type describes the document being attached The Back button is used to return to the Referral screen It is possible to _Update_ Delete and lone _ attached File records in exactly the Same way as described above for related Paper Files An attached document is viewed by double clicking on its name in the list of documents The maximum size of attached files is 8MB Transferring Client Records between Organisations If a client relocates to a new geographic area but still requires support you can transfer a client record to a new social care organisation You can also import a record for a new client from their previous social care provider Attachments and documents are not transferred as part of the client record Copyright 2015 CareWorks 76 May 2014 Exporting a Client Record You can transfer a client record in an XML format
66. Offence Details Primary index offence Seriousness score 1 6 Assault With Intent To Rob A Aditia nal MA nnn Please ignore this as these will change to the correct offence s when you ascribe the new PSR Case Stage Make the necessary changes and then date save and close the document Once the document is completed and you have the green tick you can ascribe the new case stage as outlined earlier Z Copyright 2015 CareWorks 175 May 2014 careworks Assessment and Documentation for Peter Longbridge 514054 Age 14 Category Core Assessment Type Core Asset Association Outcome Document Information Case Stages Case Stage Applies to fe Of x Case Stage ScoreHearing Type Outcome Duration Completed On Completed By Hearing Date Date a PSR 0 Sentence 25 Sep 2007 Alan About 08 Oct 2007 29 Feb 20 Ascribing that case stage will change the offence s to the correct ones Offence Details Primary index offence Seriousness score 1 8 Common Assault The ascribing of a case stage will always put in the correct offences So in this example if you returned to Core Asset to re assess for the End Order case stage for the original Referral Order and then ascribed the right case stage it will remove the offence s related to the PSR Asset and put in the offence s related to the original Referral Order Completing a Pre Sentence Report Purpose This functionality all
67. Order Compensation Order Parent Conditional Discharge Confiscation Order Converted Data Criminal Care Order Curtew Order Data Migration Deferred Sentence 140 May 2014 Note Outcome Section 226b maps to YJB legal outcome type Section 226b Outcome Youth Caution maps to YJB legal outcome type Youth Caution By ticking the box below Outcome you signify that this is the Main Outcome for this hearing Main Outcome a Enter the Duration of the order 12 Duration 0 Hours If the outcome was a Fine then obviously you would enter an Amount Amount 100 You would then identify each offence that is related to this Main Outcome by ticking the Offences box Offence None i 12 Jan 2007 Assault With Intent To Resist Arrest Note The None facility is there for when Outcome is given that is not related to an offence Examples would be where an order is revoked for good behaviour or an ASBO is given The comments box can be utilised if any relevant comments need attaching to the outcome An example would be where there was an outcome of Victim Surcharge and the comments box was used to link to the related victim Comments Outcomes relates to Victim 5670 4 as You then click on _Insert to insert the outcome Note Inthe case of a Supervision Order or Community Rehabilitation Order you will receive the following message Z careworks Copyright 2015 CareWorks
68. Parenting Order Other Residential Comments Penalty Points Motoring Probation Order Probation Order with Conditions Referral Order Referral Order Extension Reparation Order Restraining Order 553 Detention Section 226 Life Section 226 Public protection Section 228 Section 90 92 Detention Secure Training Order Sex Offender Order Logged Supervision Order Taken into consideration TIC Victim Surcharge Withdrawn Dismissed ee Young Offender Institution Youth Default Order ERO RO Intensive Fostering h YRO ISS T F Message from web e Once all the information is entered and the aB pas button is clicked a confirmation message displays A Tae pacsid wes aucas naerad as shown here On clicking the button the user is redirected automatically to the Outcomes Requirements Conditions tab as shown below Copyright 2015 CareWorks 325 May 2015 Z careworks Outcome Details for Tyrone Sanders 515919 Age 14 Ref No sender Male Danger Risk No Secondary Allocation s YOT Intensive Team Aaron Accord yg Outcome Requirements Conditions Proposals Condition Requirement Detail Condition Requirement Other From Date 2 Sep 2009 wl To Date 22 Sep 2010 Bl Duration Comment Conditions Requirements Condition From Date To Date Other Description The From Date automatically defaults to the Start Date of the
69. Referal Alocated To Worker YOT AReterral Chent refered for another service YOT AReterral Chent refered for Secure Accommodation OT Reterral Closure Closure Summary completed YOT Reterral Management Supervision of The Case YOT Aeterral Heallocate ToSecondary Z Copyright 2015 CareWorks 95 May 2014 careworks Z careworks Allocating a Referral When the referral is created and allocated there can only be one primary allocated worker but that person or their manager can secondary allocate the referral to one or more other practitioners Secondary Allocation Click on the button E Secondary Allocations Webpage Dialog Secondary Allocations Ref No 106535 E E Details Date Started Agency Date Left Fl Team Rolex Action Taken Names Reason Free Text Reason Free Text Reason Agency Team Role Copyright 2015 CareWorks 96 May 2014 Enter the date started and using the Agency Role and Name fields choose the practitioner that you want to involve Note Those involved does not have to be restricted to just YOS staff e Secondary Allocations Webpage Dialog Secondary Allocations Ref No 106535 Details Date Started 8 Jan 2008 Agency Enter details for Action Taken Reason and any Comments you wish to add i Secondary Allocations Webpage Dialog Secondary Allocations Ref No 106535 E E Details Date Started 8 Jan 2008 E Agency YOT Date Left sa renee eneren ooo Reason S
70. Score 3 ETE N A v To Score 3 ETE N A w From Score 4 Neighbourh N A To Score 4 Neighbourh N A From Score 5 Lifestyle N A To Score 5 Lifestyle N A w From Score 6 Substance 2 To Score 6 Substance 4 v From Score 7 Ph health N A To Score 7 Ph health N A From Score 8 M health WAS k To Score 8 M health NWA OY From Score 9 Perception N A w To Score 9 Perception N A w From Score 10 Thinking N A w To Score 10 Thinking N A From Score 11 Attitude N A ia To Score 11 Attitude NWA y From Score 12 Motivation N A To Score 12 Motivation N A From Total Grade N A v To Total Grade N A v One of aspects that you have to remember is that if you add additional scores that you wish to search on then CareDirector Youth will only return those that have all the requisite scores and not each individual score Report Asset 1b This report allows you to search for particular Core Assets Final Warning Assets and Onsets related to particular programmes particular teams and or case stages and if there are indications of risk or vulnerability these can be viewed If the latter are present you can then query whether the associated Risk Asset or Vulnerability Management Plan is present as a document Copyright 2015 CareWorks 301 May 2015 In the illustration you have asked to see all documents between set dates that had a Yes in the Risk Section of an Asset Start Date
71. Send Alert Surname Start Date 15 Jun 2008 x Forename End Date Bl Middle Name Review Date x Date of Birth Coramonte Commencement Age C a Type Client No Name Member Group Role Related Person Type Start Date End Date Review Date Group Member N A wsjun2008 a The user can make changes to the information fields as required before clicking the _Update button to save the changes Again a pop up message stating the record has been successfully updated will confirm this Group Gang Association Alerts The Send Alert tick box on the Member Related Person tab defaults to ticked This can be manually over ridden and un ticked by single clicking if required When a Member Related Person is inserted and the iM Send Alert tick box is ticked an automatic alert is created within the Personal Details module and more specifically the Client Risks sub module within that persons client record Microsoft Internet Explorer A Please View Associated Risks For this Person As such when the Member Related Person s client record is opened by a user the following message shown to the left will pop up on screen Once the user has clicked OK to this message on selecting the Client Risks sub module under Personal Details the user will be able to view the alert that was automatically created when the person s association with the Group Gang was inserted in the Groups module Client Risks
72. There is an Import button available on the Document Details screen which will prompt you to locate the offline document and Import it back into CareDirector Youth Highlight the document you want to import back into CareDirector Youth Completed DocumentType Date Completed Completed By Score End Score Cloned Date Created Created By al A Core Asset 23 Jul 2007 Alan About 0 0 29 Feb 2008 Alan About PSR Sample for Testing Jalan About NAA 29 Feb 2008 Click on the Import button and the following screen will appear A Select a document to import Ed Click on Browse to find you document Choose file Look ir is Desktop G My Documents io msagent msi eis 4 My Computer Eilmtaedt22 exe My Recent My Network Places Wa PIMS 2 5 5 28 Documents E Adobe Reader 6 HA Shortcut to My Documents GE epiplex500 Home P SOLZKR55P 2 ENG EXE gt Snaglt 8 E Testz htm Desktop E Test Case Manager E Test htm SS VMware Server Console wel v3 Demo DA Careworks Document Creator 2 FFl vodafone Mobile Connect fb Careworks VPN OT I 4 CCleaner EE clientmerge exe PE E o _flash exe ular 5 Helpdesk exe Microsoft Office Outlook 2003 My Network File name hai Places Files of type All Files Cancel hay Documents Z Copyright 2015 CareWorks 188 May 2014 careworks Highlight the file you want to import and click on Open It will appear as a truncated line next to B
73. To edit an entry for a Person Group involved double click on the entry in the bottom half of the Events Incidents details screen above to reopen the Persons Groups Involved window shown below Persons Involved Webpage Dialog Highlight the Group Person in the list by single clicking and their detail will be Persons Involved Group Faketown Warriors displayed in the fields at the top of the window Make any changes as required and click the Update button to save them Similarly if an entry needed to be deleted the user would highlight the Group Person in the Delete list as above and click On returning to the Events Incidents list screen the Groups Persons Involved will have updated in the bottom half of the screen Clicking _Cancel in this window will simply clear the Group and Group Member fields in the top of the window Follow Up Details of an Event Incident Dependent upon the type of event incident that is known it may be appropriate for a worker to take one or more follow up courses of action as a result of the event incident In this instance a user can record such actions against the Event Incident as follows First the user must locate the Event Incident in the list screen and double click it to open Add Follaw Up Details button at the bottom of the Event Incident Details screen This will open a pop up window as below the details screen From here click on the Copyright 201
74. Type TE mooo Og eferral screen field mode ooo Cross Border Location Z careworks Information on ae in relation to how the information came to light and the options listed are the same wherever this field exists in other screens Mode In Person The Type of Type Event Incident is Ward edurtoadinuciexc mandatory and is Cross Border Location felisalna i ikan Raed Attempted Abduction selected from the Information Status Drugs Involved options in the drop Firearms Involved down list Gang Behaviour Knives Involved Peer Behaviour Radicalisatian Weapons Involved Drugs Supplied Involved Group Name Ward refers to an area where the Event Incident is taking or has taken place if relevant This field displays the same list as in the Ward field in Personal Details The Cross Border Location field is also a drop down list field The YJB intend this field to be used to record where the group originates from outside of the local authority borders The options that display in this list are locally controlled so this field can also be used to record varied detail about the Group location Where the Group location originates from outside of the local authority borders Where the Group location is within local authority borders but not Ward specific for example where the group area covers more than one ward Where the Group location is within local authority borders but i
75. Type 2 fields in the victim record are populated with the top two scoring RJ Types The types of RJ work will be returned in searches of the victim record Z Copyright 2015 CareWorks 199 May 2014 careworks Chapter 12 Appeals The Appeals module allows you to record Appeals against conviction or duration and their progress In order for the appeal process to work the first action is to enter an Appeal Hearing within Hearing Details Once this is entered the Appeal function has a link to the correct Hearings An Appeal Hearing is entered into Hearings It will normally be the last in a sequence of hearings In this example there had been two previous court hearings and the appeal was the third in the sequence Hearings Details for Peter Longbridge 514054 Age 14 Date 15 Oct 2007 No 3 Ref No 106345 Hearing Details Hearing Offence Details Attendees Hearing Details Hearing Date 15 Oct 2007 m 3 am C pm Proceeding Type criminal 2 Court Type Crown Cout gf Court Name locationt yi Court No Sitting At location oy Type Of Hearing Appeal a Zl At risk of receiving secure remand sect 130 M Client Attended as Scheduled At risk of receiving custodial disposal Il Client remained in custody Hearing Details Peter s solicitor has launched this appeal against conviction Hal Update Delete When you are taken into Hearing O
76. Update button Note A Programme is automatically added if a requirement has been added to an Outcome The Requirements tab of the programme will be auto populated with the same requirement from the Outcome Requirements added to a programme are listed in the Contacts module and can be linked to as long as the requirement is still active When the requirement end date has passed the requirement can no longer be linked to in contacts Breaches Tab The Breaches tab allows you to record a formal breach decision including the Date of Breach Proceedings Date of Court Application and Continuance Date if appropriate Z Copyright 2015 CareWorks 157 May 2014 careworks Programme Details for Maeve O Hara 519082 Age 29 Unknown Ref No 108329 Details Interventions Requirements Breaches Referral Order Detail Compliance Breach Details Programme TRT Prog Start Date Location Frog Agreed Date C Breach Date Bl Cont Date ml Date of Application Bl Comment E al Breach Date Cont Date Date Of Application Comments Cancel Delete Breach Date This is the date on which the decision to breach was taken Date of Court Application This is the date when you applied to the court Continuance Date This is the date on which the court decided that the current order would continue even though the breach had been founded Once a breach is inserted the breach the tick box on the details screen will become checked
77. and notify that the group cannot be deleted If required the user would need to delete the relevant association first in order to allow deletion of the Group Gang a T and removing the related information displayed in the fields about the currently selected Group Gang Searching Groups Gangs Clicking the _Search button will open up a Groups Search window as below start Date Fram l End Date From Es Start Date To Bl End Date To Es Group ID Ethnicity Fg Z c Mame Nationality Pe careworks Type Information Status Fe Ward Pe Known Website rnece Bardar oration Users can enter as much or as little search criteria as required into the relevant fields in this screen Clicking Back will return the user to the Group Details screen without conducting a search Clicking Cancel will clear any search criteria that has been entered blanking out all the fields in the search screen Once the necessary search criteria has been entered clicking the _ 22 _ button in this screen will cause CareDirector Youth to search for any Groups Gangs which match the given criteria and a list of results will be displayed in the Group Details list screen Note The wildcard key can be used in any of the search criteria fields and multiple times within the same search if required as in other search screens throughout CareDirector Youth Once the list of results has been returned into th
78. application Saving it locally then allows the document to be imported into CareDirector Youth This allows you to save the document HMTL Preview This allows you to view the document in HTML without the control butt howing Html Preview pie ae Check Spelling You can check your spelling This will check the entire document by default Words unknown to the dictionary can be added Check spelling View in Word This allows you to view the document in Word and save outside of a CareWorks if necessary This is also used to print the document wiew in Vy ord This allows you to close the document Copyright 2015 CareWorks 165 May 2014 Z careworks ess S Please note that if a user first saves and then immediately clicks on close you will see the following prompt Windows Internet Explorer If you attempt to Close a document by clicking on Close before you have saved you will get the following message Windows Internet Explorer Click OK to save your work click Cancel to exit P Do you wish to save your work Clicking on Cancel will delete your work Create a New Document Choose a value in the category this section of the manual we will choose a Core Asset Assessment and Documentation for Peter Longbridge 514054 Age 14 Association v This will reveal the Type of document that makes up the category In our example you have chosen a Core Asset Assessmen
79. at the section of the second matrix Count of distinct Client s by Programme Type amp Ethnicity Category Gender Voluntary Programme Programme z Programme Male 1 1 1 NA Subtotal 1 1 1 Male 1 1 1 Asian or Asian Britid Female 1 1 1 Subtotal 1 1 2 2 Male 1 1 1 1 White Female 1 2 1 Subtotal 2 1 3 1 1 Mala 7 i Client Programme Asset This report consists of a single matrix displaying distinct counts of Client s by Case Stage YOT Asset Score and Asset Section Z Copyright 2015 CareWorks 296 May 2015 careworks The above will alter dependent upon the search criteria you enter below Document End Date From 01 Oct 2005 Document End Date To 31 Dec 2005 Document Subtype All oo Programme Type All a Client No NULL When the report has run you will see a report similar to the one below Count of distinct Client s by Case Stage YOT Asset Score amp Asset Section ee Family amp Education Living P i Takia amp acd E Emotional amp Perception of Thinking amp Attitude to Motivation to Arrangements Relationshi Lifestyle Substance Use Physical Health Offending Change Mental Health Self amp Others Behaviour Client Programme Total Weekly ETE Hours This report consists of 4 matrices each displaying distinct counts of Client s at varying summary levels in relation to programmes and education training and employment 1 Count of distinct Client s b
80. become enabled once a Known Opponent is selected in the list Clicking the _Delete button will erase the Known Opponent that is currently selected and highlighted within the list Note Clicking _Delete will only erase the Person s association with the Group Gang it will not erase their client record from Personal Details Copyright 2015 CareWorks 236 May 2014 Clicking the Cancel button will clear the screen by deselecting the current Characteristic and removing the related information displayed in the fields about the currently selected Characteristic Saving amp Printing Known Opponents The _Excel button at the bottom of the list screen enables the user to export the currently displayed list into Excel so that the list can be saved and or printed Clicking on the Excel button will open up a selection window as below In this window users can select which columns from the list need to be exported ExcelColumnSelect Web Page Dialog Available Columns Selected Columns Information Status Start Date Startd ate End Date Users can click on an individual item in the Available Columns list to highlight and click the button to include it in the Selected Columns list repeating the process for each column required Similarly clicking the mi button will move an item from the Selected Columns list back into the Available Columns list Alternatively clicking on _Mave All
81. careworks ie vidmantas careworks ie Bridgend Education fds 4 08 01 2012 23 04 42 AABOUT 519130 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 3 08 01 2012 23 01 46 AABOUT W 519129 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 2 08 01 2012 22 54 52 AABOUT 519128 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 1 08 01 2012 21 18 55 AABOUT i 519103 Client Transfer 08 01 2012 21 18 55 awall careworks ie vidmantas careworks ie Bridgend Education fds 4 m Print Excel View Log Summary You should now be familiar with 7 hesa Hospital Admissions and Examinations Updating Religion Phone Number and Other Personal Details of a client Recording Health Details including details of a client s GP Disability Details and Recording Education Details of a client including Schools Special Needs Education Using other tabs and buttons on the Personal Details screen to record or update details about a client such as Employment Legal Status Significant Events Alias Consent etc Attached Files Copyright 2015 CareWorks Viewing any Client Merge and Audit Information Recording Cloning amp Viewing Paper File locations and Recording Cloning amp Viewing 80 T
82. compliance Clicking the button then saves the changes made This process is to be carried out as each requirement ends Copyright 2015 CareWorks 333 May 2015 Z careworks Breaches to the YRO are recorded as per breaches for other orders and use of the Programmes module Breaches tab is the same When the YRO programme itself comes to an end a responsible worker must re visit the Programme Details screen once all the requirements end details are recorded to record the Programme closure details Programme Details for Tyrone Sanders Ref No Alias Teddy Sanders Sando Ethnicity White British Date Of Birth 07 Feb 199 107279 Details Interventions Requirements Breaches Referral Order Detail Compliance Programme ad aca Programme Location Test Programme Locatie Linked Outcome Programme Duration 1 mths hours i Primary Programme Working Days Dates Responsible Officer Start Date 22 Sep 2005 Agency Agreed Date sad Pe End Date Role Team Name fat start date Accommodation Opinion fat end date Accommodation Opinion Comment al Breached Concluded Completed Successfully Compliance Update Cancel Delete Back The Programme Dates should be amended if required to reflect the true dates Accommodation Opinions must be recorded and the Concluded or Completed Successfully check box ticked as is the case with other programme types Recording YRO Co
83. current dates i e start date but no end date but the engagement has been left blank The message will NOT display if e there is a record containing current information start date and engagement completed and end date blank in the Education screen but NOT the Employment screen e there is a record containing current information start date and engagement completed and end date blank in the Employment screen but NOT the Education screen Copyright 2015 CareWorks 11 May 2014 Review Case Stage When e there is a Programme Outcome and e there is a Start of Order case stage associated with it and e 3 months has lapsed since the last case stage recorded for that Programme Outcome regardless of what type that case stage is and e There are more than 6 weeks remaining until the Programme end date Then e Upon entry to the Personal Details screen for that young person s record the user will be presented with the following message Message from webpage et 28 This young person has a Programme that has no Review case staged Core Asset completed within the last 3 months This needs to be addressed as soon as possible Release from Custody Case Stage When e there is a custodial Programme Outcome and e there is a Start of Order case stage associated with it and e the Release Date recorded in the custodial Programme has lapsed and e there is no Release from Custody case stage associa
84. day work and in setting up their personal preferences enabling the user to configure personal alert notifications There is also a The modules include Work Management enabling the user to track d J work Management J Client Search their tasks User Preferences enabling the user to configure various CareDirector Youth settings and Alert Me d User Preferences J Alert Me Work Management Module The Work Management module is used to track a worker s tasks Workflow configuration allows an entry to be placed on the Work Management screen when an activity is created e g when an assessment document is created The workflow can also set the expected time for completion of the task causing the user to see at a glance the tasks which are due for completion by a certain date It is also possible to view the work management tasks of team members using the Agency team role pick lists It should be noted that these drop down lists are security controlled and depending on the agreed security within your authority may be limited to only allowing access to the individual workers tasks The tasks tracked depend on the workflow configurations implemented on your site Work Management is accessed by selecting Work Management from the list of modules in the left hand window under the My RAISE menu When accessed the screen displays a list of tasks for the logged on user ___ 222 status Z Copyright
85. filling in the date s e The Special Needs screen includes a drop down list of stages in Special Needs Education See example below e The Standard Assessment Test screen includes drop down lists for Exam Type Level Subject Date and Did Not Sit Code e The Other Details screen includes drop down options to record the presence of Individual Education Plan Subject of Statement of Special Needs and Transition Plan Made The screen also includes free text fields for Other Courses Training Undertaken Achievements in Sports and Drama and who holds Record of Achievement g Reminder Click on Insert or Update to save the changes to the client s details Z Copyright 2015 CareWorks 60 May 2014 careworks For example to add details of Special Needs Education Select the Personal Details of the client Click on the Education tab in Personal Details Click on the Special Needs Education tab The following screen appears Personal Details of James O Neill 36286 Aged 11 as Incomplete Step Personal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergelInfo School Education Record Absence Exclusion Examination Special Needs Standard Assessment Tests Other Details SEN Id Transition Plan is in place or not Date On FE Date Off i SEN Stage v Id Stage Date On Date Off S v lt gt Insert Cancel z e Fillin th
86. from this screen by clicking on File and Save As before navigating to a suitable location and naming the file as described above xX This screen is closed by clicking the in the top right hand corner Editing an Existing Event Incident On entering the Events Incidents module the user must first locate the record for the existing Event Incident in the list either by scrolling down the list or using the search facility described above Double clicking on the entry in the list will open the Event Incident details screen From this screen any changes can be made before clicking _Update to save them Note lf a planned Event Incident is already entered and later it becomes known that the Event Incident did in fact take place then the user can re open the existing record for the planned Event Incident and add the Actual Dates before clicking _Update to save the new information Persons Groups Involved in an Event Incident Copyright 2015 CareWorks 245 May 2014 Z careworks To add information about people involved in the Event Incident locate the Event Incident in the list screen and double click it to open the details screen From here click on the Add Persons Graups Involved button at the bottom of the Event Incident Details screen This will open a pop up window as below Wj Persons Involved Webpage Dialog Persons Involved The Group field lists all the existing Group Faketown Warriors Grou
87. l Com pleted Sucessfully e The Print button allows you to print off programmes gt ExcelClient Windows Internet Explorer E led le http ii192 168 9 64iraiseweb_rc9Salcommonjtexcelclientwindow aspx Title Programmes List File Edit view Favorites Tools Help SB snag H gr Programmes List a Ref No Programme Type Start Date End Date Breached Concluded Completed Responsible of 106190 Referral Order Programme 17 Sep 2007 17 Dec 2007 Yes Alan About 106190 Detention and Training Order Programme 17 Dec 2007 16 Jun 2008 Yes Mi Alan About e The Eass button allows you to choose details of programmes and export to Excel Z Copyright 2015 CareWorks 150 May 2014 careworks Z careworks 2 ExcelColumnSelect Webpage Dialog Selected Columns Programme Type Start Date End Date Breached Concluded Completed Responsible Officer Programme Location Released To Issp Transferred In Transferred Out Parent Satisfaction Move All Columns gt gt lt lt Remove ll Columns Export http 192 166 9 64 raiseweb rcalCommonfExcelColumnselect aspx rv 17011 p Internet e fa referral is selected clicking the Show All check box displays all the young person s programmes in the grid and not just those related to the particular referral e Double clicking on any record in the grid opens the record to allow
88. person and only one record will be disolayed in the Search Result list Repeating a Search If the personal details screen shows that the wrong person has been selected from the Search Results list the user can click to the Client Search module on the CareDirector Youth Repeat Search button This button causes CareDirector Youth to search tree and click the using the same criteria as entered in the last search without re entering the details on the Search Dialog form The Search Results list is re displayed and the correct person can be selected Z Copyright 2015 CareWorks 30 May 2014 careworks Hints and Tips on Searching Searching on Surname To search for people with a surname of Brown type the word Brown into the surname field and click on search CareDirector Youth will search through its database looking for people whose surname or a previous surname or alias matches the criteria and displays the results Using Soundex in the Search l Use Soundex Click the Soundex check box before clicking on search to include sound likes It can be used with any of the name fields For example doing a soundex search for people whose surname is Smith will match Smith Smyth Smithy etc Using Wildcards in the Search It is also possible to use the wildcard character to search Wildcards can be used in any of the fields and multiple times For example Searching with a First Name of Dan would find Dan
89. record Audit Trails show the date and time that an item has been read or updated CareDirector Youth Security Users of CareDirector Youth will not automatically be given access to all available CareDirector Youth modules When a user logon is created in the system the logon name will be associated with a security profile for each module to which they require access This profile will grant the user access to the module and will further control the level of detail visible to the user within that module as well as the actions that the user may carry out in that module For example a user in the Child Protection Team may be allowed to read and update all information stored in the Child Protection module whereas a user in another Children s team may only be allowed to view a limited summary of the Child Protection information and have no update access A detailed planning exercise may be carried out on each customer site in consultation with CareWorks and a number of Module profiles will be created appropriate to the requirements of the authority During setup users will be assigned to the profiles that match their business needs Copyright 2015 CareWorks 9 May 2014 Since each site may have vastly differing profiles it is not possible to provide a single training manual which exactly matches individual profiles Therefore this manual is based on the default module profiles that are available with CareDirector Youth out of the box
90. refers to what is the main programme in relation to the originating referral Where the programme is created automatically from an Outcome this box will then be automatically filled Where a programmes commences before the outcome is known such as a Final Warning Programme or where there is no outcome such as a Prevention Programme this will need to be ticked when the programme is automatically created This is calculated by taking the Agreed Date from the Start Date minus weekends and bank holidays This is used for various National Standards and will vary dependent upon the type of programme This is the date on which the programme starts and or the date on which the young person is sentenced This will vary dependent upon the type of programme For example for a Referral Order Programme it will be the date on which the Initial Panel meets In this example the date is needed to create the End Date as a Referral Order duration runs from the date of the Initial Panel meeting 153 May 2014 Supervision Orders Community Rehabilitation Orders and Custodial programmes require this date for National Standard purposes End Date This is the date on which the programme finishes or the court order runs out If duration is entered then this will be calculated automatically SSUSEES This is the date on which is estimated the young person will be released Date Licence Recall New Release Sec Est This is the date on which you dispatched electroni
91. section of the Alert Me screen clicking the i LQ Client Category Details Lok button saves the choices Cancel removes any unsaved changes and the screen reverts back to the options that were selected the last time the screen was saved You should now be familiar with Starting the CareDirector Youth application from the desktop and Logging In An overview of CareDirector Youth Security Localisation and Workflow Screen Layout various controls and navigation within CareDirector Youth Logging out of CareDirector Youth Using the Work Management module to Manage Tasks Configuring User Preferences Using the Alert Me Module to set up Alerts Copyright 2015 CareWorks 27 May 2014 Z careworks Chapter 2 Setting up Personal Details This Session describes how to enter some initial personal details onto the CareDirector Youth system Objectives e At the end of this session delegates will be familiar with e Searching for a person on the system using advanced tips to do so e Setting up a new client and entering some personal details about the client e Updating marital status and address details for a person e Adding details of relationships inside and outside the household e Viewing all people involved with the client Contents e Personal Details e Searching for a Person e Hints and Tips on Searching e Entering a New Client e Updating Personal Details e Lead Professional e Relationships e Involvement e Su
92. selected in Personal Details and updated as previously described Delete When a relation inside or outside the household is selected this button removes the relationship however the related client record is not deleted The Excel button allows any list to be exported to an Excel spread sheet for printing or analysis Z Copyright 2015 CareWorks 46 May 2014 careworks Z careworks Involvement The Involvement screen allows a user to view those people agencies suppliers involved with a client This screen is a view only screen and allows a user to see a snap shot of who is currently involved with the client The information is populated into this screen when specific areas within the system are entered into the following areas SCS hS SCS 2S as allocated workers in the Health Professionals Suppliers Education Employment SCS hS SCS hS SCS hS SCS 2S Access to the Involvements module is set up using Profile Based Security PBS Note Itis also possible to hide specific relationship types through PBS in the CareDirector Youth relationships I Fersonal Details Client Search Referrals j Assessments Plans And Reviews Looked After Children Child Protection Service Placements Adoption Leaving Care Involvement j Carers Setup Legal Activity Lg Allegations Documents View A list of client Involvement can be seen by eit
93. the address fields are still editable so the user can complete a partial address if the information is known The utside Jurisdiction Checkbox under the Borough and Ward fields should be ticked if the client is usually resident outside of England This information is required in relation to Contact Point The Address History Screen Previous Addresses are all retained by the system and can be viewed by clicking on the Address History button on the Personal Details screen Oddress A range of Other Addresses can also be maintained for each client These addresses are also available from the Address History screen Click on the Address button on the Personal Details screen to open the Address History screen Z Copyright 2015 CareWorks 37 May 2014 careworks Z careworks e Related Addresses Webpage Dialog Address Type View Current amp Historical Records Current Address Records Historical Address Records Address Type Same 45 Primary Address From Date To Date Alternative 27 Main Street Anytown 01 Oct 2008 16 Dec 2008 Home 1 Goole Street Faketon OF Jan 2008 06 Mar 2009 Primary _ af 32 Parker Street Faketon 06 Mar 2009 Update View Oddress Detail Delete gt hS By default Current Address Records are displayed Click beside Historical Address Records to see previous addresses SCS hS View Click beside Current amp Historical Records to see all the c
94. the person has ceased to be associated with the Group Gang This can be added at a later date if required Users can enter a Review Date at regular intervals as and when the persons association is confirmed as ongoing to display how recent the information is Any relevant notes can be entered into the Comments field and clicking the Insert button saves the information A pop up message confirms the record has been successfully inserted and the new Member Related Person will appear in the list as below Type Client No Name Member Group Role Related Person Type Start Date End Date Review Date i Member 514617 Sid Vicious Group Member N A 15 Jun 2008 When a person is inserted within the members screen they will automatically become the currently selected client record for the logged in user To Edit an Existing Member Related Person To edit an existing Member Related Person single click on the person in the list to highlight them Their related details will be displayed in the top section of the screen and the Insert button at the bottom left hand corner of the screen will change to an _Update button Z Copyright 2015 CareWorks 223 May 2014 careworks Z careworks Yember Related Persons Faketown Warriors Group Details Members Related Persons Characteristics Known Opponents Group Name Group Type i Y Type Member Member Group Role Group Member x Client No MV
95. this is done you click on the button and the proposal will appear as a line in the Proposal box gocececccceccccocececceoscee Document Information Case Stages Proposals e A A Proposal v Duration Amount ISSP Reason a Main Proposal Duration Type Amount ISSP_Reason A Action Plan Order 3 Months 0 Note When viewing in Word please remember that any changes you make will not be saved within the original HTML version inside the application CareWorks advises that the only changes made to any report should be those relating to layout Z careworks Recording a Bail Proposal This allows you to record bail proposals normally for ISSP that are made at various hearings In this case the young person has been remanded in custody and at their hearing and subsequent hearings the Bail or ISSP team present the court with a bail option as opposed to further remands in custody Function You click on the Assessment and Documentation icon on the left hand side to open up the screen zareworks RAISE Nelcome Aabout ogout Change Password j Personal Details J lent Search Referrals J Substance Misuse j Contacts Enforcement j Offences m Hearing Details j Outcomes j Appeals Programmes j Assessment and Documentation You choose the Category of Other Report Copyright 2015 CareWorks 181 May 2014 Z careworks Categor Court Report z Type P O You would then choose unde
96. to Police Station Rail Canditinne and ar Cammente Must not enter Test Town Shopping Mall Note If for any reason an offence has to be deleted from the hearing it is not sufficient to simply highlight it but you must also put a tick in the selected box You then click on Back INSERT and you will be returned to the grid where you see three grid lines Hearing List for Colin Blackwood 514031 Age 15 Ref No T Distinct List 106322 Ref No Hearing Date Hearing No Iterations Appearance Hearing Type Reason for Hearing Hearing Text Next O 106322 22 Jan 2007 1 3 Remand Bail Hearing Adjournment There was a delay whilst CPS ensured court that all offences were tabled 29 Ja 106322 29 Jan 2007 2 Adjournment Adjournment Adjourned for trial 12 Fe The Adjournment Status of the second two lines will need to be changed to Sentence as this Status is required to put the outcome of the fine against the first offence You re open one of the two and change the Hearing Type from Adjournment to Sentence and click on Update Following the confirmation message and clicking on Back will now show you the following screen Hearing List for Colin Blackwood 514031 Age 15 Ref No Distinct List 106322 Ref No Hearing Date Hearing No Iterations Appearance Hearing Type Reason for Hearing Hearing Text Next a 106322 22 Jan 2007 1 3 Remand Bail Hearing Adjournment There was a delay whilst CPS ensured court that all offences were t
97. to export the data to Excel This is achieved by initially highlighting the results of your search by holding down the Ctrl Caps Lock and A keys ef No fd GJ l J J J J Je ta fe i Go a r Ol NA eo foe e ft oe Fe p LLE or a J req LD J isk Hearing Date 17 Mar 200 18 Nov 2005 13 Feb 2006 0 Aor 2006 13 Jun 2006 Wain Outcome a Zr H IER RRA T a j a J E N Copyright 2015 CareWorks ef Ho lias None Di Outcome Type Desc teferral Order eferral Orde eferral Orde Referral Order eferral Orde teferral Orde eferral Orde eferral Orde teferral Orde eferral Orde teferral Orde eferral Orde eferral Orde eferral Orde Referral Order eferral Orde teferral Orde eferral Orde eferral Orde eferral Order eferral Orde eferral Orde e eferral Orde teferral Orde No Of Tics No of Offences Amount a Pi i Pe i ee ee ee Po ro a ro ee ie oe Melolslolelolsfolelolefolslolololslololololololala Mololofolololofolofolofololololololololololololola 77 May 2014 You then click on Ctrl and C keys which copies that sample and opens up a blank Excel spreadsheet EJ Microsoft Excel Book HE Fie Edit wiew Insert Format Tools Data Window Help t m a Ma E T B ad ey ley i Ce Reply with Changes End Review Once you have chosen your cell paste your selection into the spreadsheet 53 13 Feb i 30 Apr 24 Apr 78 24
98. 0 00 Venue A Max 5 Clients 02 Jun 2007 15 00 00 rap office Max 1 Clients 26 Sep 2007 18 00 00 Venue A Max 2 Clients 02 Dec 2007 15 00 00 rap office Max 6 Clients D4 Dec 2007 16 00 00 Venue A Max 5 Clients 18 Dec 2007 17 00 00 Venue A Max 5 Clients 11 Jan 2008 14 54 40 VenueFrom Clients 11 Jan 2008 14 54 40 VenueTo Clients Details are entered and saved using the Insert button and can be amended using the Update button All Panel Assignments for this Programme ID Location Panel Date Panel Time Comments Meeting Type 24 YOT Intensive Team 26 Sep 2007 18 00 Initial Z Copyright 2015 CareWorks 159 May 2014 careworks Note The Panel Date has to be entered here if on Assessments and Documentation you want to associate the report with the particular panel Assessment and Documentation for John Tardebigge Danger Risk No Primary Allocation 0O Category Fanel Report Type Fanel Report T Association Panel Meeting Document Information Proposals Associated with Associate Referral Panel Type 106190 Initial Panel Venue 26 Sep 2007 Compliance Tab Compliance is a measurement of client attendance at planned statutory contacts and is informed by both the Contacts and Enforcement modules Programme Details for Maeve O Hara 519082 Unknown RefNo Details Interventions Requirements Breaches Referral Order Detail Compliance Contacts Meetings Non compliance Programm
99. 0 514061 Test Michelle Allocated Ongoing Support Alan About 30 Jan 2008 19 12 08 Oct 2007 106368 514072 Fellows Ned Allocated Ongoing Support Alan About 31 Jan 2008 17 16 01 Jan 2008 106370 514078 Test 50494 Michelle Allocated Ongoing Support Alan About 06 Feb 2008 15 50 05 Mar 2007 106405 514119 Ipswich Daren Allocated Ongoing Support Alan About 06 Feb 2008 16 52 20 Apr 2007 106407 514119 Ipswich Daren Allocated Ongoing Support Alan About 12 Feb 2008 20 57 07 Jan 2008 106459 514163 Blackwell Karim Allocated Ongoing Support Alan About 15 Feb 2008 16 51 01 Feb 2008 106477 514157 Moloney Brian Allocated Ongoing Support Alan About 15 Feb 2008 16 55 04 Feb 2008 106478 514163 Blackwell Karim Allocated Ongoing Support Alan About 20 Feb 2008 10 36 02 Jan 2008 106494 514195 Simple Josh Management Supervision of the Case Alan About 20 Feb 2008 20 00 10 Sep 2007 106495 514198 Complex Darren Allocated Ongoing Support Alan About 21 Feb 2008 17 31 04 Jan 2008 106496 514200 Bubble Michelle Allocated Ongoing Support Alan About 21 Feb 2008 22 08 23 Jul 2007 106497 514201 Cheshire Greg Allocated Ongoing Support Alan About FYA 22 Feb 2008 10 43 02 Oct 2007 106498 514203 Tournament Tyrone Allocated Ongoing Support Alan About FY 22 Feb 2008 11 37 09 Jan 2007 106499 514206 Maguire Bobby Allocated Ongoing Support Alan About 22 Feb 2008 12 04 01 Feb 2008 106500 514206 Maguire Bobby Allocated Ongoing Support Alan About 23 Feb 200
100. 07 16 Jan 1991 6790 Elaine Dorchester 23 Rochester Streets orttown OF Aug 2007 10 Feb 1992 6803 Linda Gaynor 34 Regis Road Newtown 07 Now 2007 25 Oct 1995 6805 James Prewention 12 Highgate Road Northtown 09 Jan 2007 01 Now 1993 F Copyright 2015 CareWorks 283 May 2014 Client and Ad Hoc Reports amp Statutory Returns This session describes the structure of the CareDirector Youth Data Warehouse and introduces the various tools that are used to produce analyses and reports It should be noted that this course will concentrate on the CareDirector Youth Warehouse structure and the interaction of the reporting tools with the Warehouse and is not designed to address detailed formatting or advanced features of Microsoft Reporting Services The Data Warehouse is a reporting database that sits separately from the CareDirector Youth operational database The Warehouse is updated once per day from the operational system This ensures that there is no direct performance impact on the live system from the generation of any reports Also the fact that the warehouse is not being dynamically updated ensures consistency in reports that are run repeatedly throughout the day The operational system database is designed to handle multiple live interactive sessions simultaneously while still ensuring speed of data input and update The requirements for a reporting database are different The speed of data input is less important than the speed of extrac
101. 14 careworks Chapter 16 Intervention Setup The Intervention Setup module allows practitioners and administrator to create individual or custom interventions within the existing interventions framework It can be used for both ISSP schedules and normal contacts You click on the Intervention Setup in the menu Careworks RAISE Welcome Aabout Logout Change Password Personal Details Pee E E E b b b b Client Search Referrals Substance Misuse Contacts Enforcement E Offences Hearing Details Outcomes Programmes Assessment and Document Victims Risk To Children To add an Intervention complete the necessary fields Intervention Setup Intervention Type Accommodation Comments Must be over 16 Intervention Name Living On POUT OwA M iesp Place HCA F Contact Pter Curtis E Contact No 09786 Feed Z Copyright 2015 CareWorks 254 May 2014 careworks If you want the Intervention to count towards the ISSP schedule of 25 hours you need to tick the box marked ISSP Once you have completed you click on La The Intervention will be entered in the grid below Intervention Setup Intervention Type Accommodation xl Comments Intervention Name Living on pour owr W SSP Place MICA Must be over 16 Contact Peter Curtis Contact Na 09786 AB ESO Intervention Type ISSP Iver Sutton Mebtering Scheme YOT office Cognitive Behaviour Cognitive Workbook Ses
102. 2006 01 Jul 2006 Re rral Order 26 Oct 2005 14 Nov 2005 wa 17 Mar 2006 Section 226 detention fr public protection 07 Dec 2005 27 Oct 2005 not know 06 Dec 2009 If the box is A date in any A date in any of empty in the Completed On the Required On Required On box confirms fields indicates field then the that the Asset that the Asset Asset has has been has not been done Z Copyright 2015 CareWorks 302 May 2015 careworks Statutory Returns These are the reports that are required by the Youth Justice Board on a quarterly and annual basis BNote You will have to be a user that firstly has the reports showing on your menu and you will need to be added to the domain that has access to the data warehouse server Once this is achieved you will need to open up the menu item Reports H If you click this open you will see a reporting structure similar to the one displayed below Reports f4 Clients S Or eemaae Manazement YOT AdHoe fe Administ ration H EIB Returns 2007 2008 f Annual Returns HAm and ONSET Nat ionalStandards she Prevention Programmes Quarterly Returns LablePM You will then proceed in exactly the same way as previously outlined in the Ad Hoc section OLAP Cubes These cubes allow you to construct ad hoc reports within the reporting constraints of the cubes and to save these reports for further use E Note It is important to point out that a good working knowledge of Microsoft Excel will gre
103. 24 XRO Programme Soeria E 328 ROCONI E e E E E A 332 Recording YRO CONTACTS irinen sa erecta senses eet A 334 Assessing Intervention Levels sccsicscccssnedasiavidssiedeewsatearincteseredevanardaarewesaatees 337 Calculations for Intervention Levels ccccccccsssssecccecseeseececesseeseeeeeesaneees 345 Z Copyright 2015 CareWorks 6 May 2014 careworks Z careworks Static Factors SCOTOS canis asauestneceinoonadineanasraseaimntencsistesataniuadoumpsamcadeounaceameutocane 345 Summary Copyright 2015 CareWorks 7 May 2014 Z careworks Chapter 1 Introduction This session describes the functionality of CareDirector Youth the process of logging onto the CareDirector Youth application and introduces some basic navigation within CareDirector Youth It also describes the Work Management screen of CareDirector Youth which a worker can use to track the status of their on going tasks This session also contains an introduction to the Security and Workflow features introduced to CareDirector Youth at Version 2 2 At the end of this session delegates will be familiar with e Starting the CareDirector Youth application from the desktop and Logging In e Anoverview of CareDirector Youth Security Localisation and Workflow e Screen Layout Controls and Navigation within CareDirector Youth e Using the Work Management screen e Configuring User Preferences e Using Alert Me to set up various CareDirector Youth alerts e Background
104. 5 CareWorks 194 May 2014 By Letter By Other method No Unable Yes RJ Offered Select from drop down list Yes No Victim response Select from drop down list Yes Declined Unable No If Declined why Select from drop down list Person Fear of meeting YP Fear of being ID Ed by YP or friends Fear of repercussion Still too difficult Don t want to revisit experience Unlikely to benefit victim Unlikely to benefit YP Too busy insufficient time Too far away to attend Not very affected by offence Didn t feel the need to attend Didn t want to attend Has moved on Organisation Insufficient time No staff available Insurance concerns Already dealt with Other Commitments Don t want to be recognised in community Happens too frequently to attend Told to do so by management Satisfaction Select from drop down list Very Satisfied Satisfied Indifferent Dissatisfied Very Dissatisfied Unable to Determine Did not Comment Commented Closed date Select a date from a calendar Victim Consultation Details Specific Targeted Select check box Z Copyright 2015 CareWorks 195 May 2014 careworks and tickboxes displayed offence Victim Type Details Relationship to YP Mother Father Brother Sister Fellow pupil Fellow home care res Not Known Known in passing Through peer groups interventions LOE RJs in i outon screen a Keynotes esses notes Freetext text Victim Offences Details Upda
105. 5 CareWorks 247 May 2014 Z careworks F Event Follow Up Web Page Dialog Events Incidents Follow Up Follow up Details Management Sign off Details Agency Agency Role Team Role Team Marme Mame Follow up Summary al Follow up Date Follow up Type Follow up Agency Follow up a HAE E Insert Cancel Excel Follow up Date is the date that the follow up action took place Follow Up Type has default values such as Referral to Education Police YOT YIP and Children s Service These can be added to locally with others Follow Up Details refer to the worker who carried out the follow up action and again the Agency Role Team and Name drop down lists will display the same options as Agency Role Team and Name fields throughout the system Management Sign off Details can be completed if the follow up action was discussed or authorised by a Team Manager to record the same Comments to explain the follow up action can be free text typed into Follow Up Summary Once the relevant information is entered clicking Insert saves the entry A pop up message will confirm that the record has been successfully inserted and it will appear in the list at the bottom of the follow up window viewable by using the scroll bars Multiple entries can be made to this Follow Up screen as required Clicking Back in this window returns the user to the Event Incident details s
106. 535 For Peter Longbridge 514054 Age 14 i The light green signifies the current step 106535 For Peter Lon na OT Referral Allocaked To worker The dark blue signifies where you are in the overall workflow 106535 For Peter Longbridge 5140 Ee Click here to see where you are in current workflow The light blue allows you to launch the workflow Copyright 2015 CareWorks 101 May 2014 106535 For Peter Longbridge 514054 Age 14 i PIPL Contact Referral Referral Details Priority Level Referral Taken By Police UK Police Sot Livingstone Request for YOT YOT Aeterral Allocated To Worker YOT Retferral Clent referred for another service YOT Aeterral Client refered for Secure Accommodation OT Reterral Closure Closure Summary completed OT Reterral Managemnent Supervision of The Case OT Referral ReallocateT oS econdar You would then go back through the stages described earlier to re allocate the referral Referral Action History You can see what workflow steps and management decisions have been taken in relation to a referral by clicking open the Action History Current Action ction Taken Management Supervision of the Case ction Date 1 Feb 2008 Ee 00 00 Reason EN Z Copyright 2015 CareWorks 102 May 2014 careworks If you press th Y Action History Webpage Dialog Action Taken Start Date End Date Management Sup
107. 8 22 34 01 Feb 2008 106503 514206 Maguire Bobby Allocated Ongoing Support Alan About 25 Feb 2008 15 31 04 Jan 2008 106508 514217 Extended Raj Allocated Ongoing Support Alan About 25 Feb 2008 15 51 04 Jan 2008 106509 514217 Extended Raj Allocated Ongoing Support Alan About 25 Feb 2008 16 01 01 Feb 2008 106510 514219 Testing Yot Michelle Allocated Ongoing Support Alan About 27 Feb 2008 22 55 12 Sep 2007 106522 514235 Soft Michael Allocated Ongoing Support Alan About 27 Feb 2008 23 28 05 Feb 2008 106523514236 Alcester e AVIN mn Allocated Ongoing Support Alan About YC Ref Count 28 Client Count 22 Hid Count 0 Copyright 2015 CareWorks 99 May 2014 ZF careworks To filter by Team select the Agency and Role To filter by Person select the Agency Role and Name You can filter additionally on Action Taken and Priority Level It is possible to scroll through the displayed list using the scroll buttons at the right hand side Sorting Referrals List The Referral Listing may be sorted into a specific order by clicking on the headings in the list For example to list referrals in client surname order point to the Surname heading and click Once Created Date Start Date Case No Ref No Client No Surname Middle Name FirstName Action Taken Allocated To Searching for a Client Referral You can either search for a particular referral using the referral number or you can search for any referrals which are for
108. Allocation Worker All v Secondary Allocation Worker All S Agency Role Referral Start Date From 19 Dec 2006 Referral Start Date To 18 Dec 2007 Referral End Date From NULL Referral End Date To NULL Referral Status All v Referral Reason All b When the report has run each of the matrices above can be accessed by going to the corresponding page Id 4 j jofe b DI In this example we have created a report for the final quarter of 2005 which shows the different teams within the YOT by worker and by referral reason Allocated to Worker Agency YOT v Allocated to Worker Role All v Referred by Worker Agency All v Referred by Worker Role All Secondary Allocation Worker All v Secondary Allocation Worker All y Agency Role Referral Start Date From 01 Okt 2005 Referral Start Date To 31 Dec 2005 Referral End Date From Referral Status i4 4 1 o6 gt Pi NULL Referral End Date To All v Referral Reason 100 v Find Next Select a format Export Count of distinct Referral s by Allocated Agency Role Worker amp Referral Reason Request for NULL All for Final for YOT aooaa Ramn Yor etaton img vert Horace Staff 1 1 Duty Team Jane Manager 1 1 Duty Team 1 1 aa George Feckenham 1 1 2 Prevention Rachel Asquith 1 1 YOT E Calvin Stu
109. Click on Update to save any changes SY See Also Session 2 for updating Address Marital Status and Relationships Recording Health Details The Health tab in the Personal Details module is made up of five screens on which details of health can be recorded Z Copyright 2015 CareWorks 53 May 2014 careworks Z careworks Personal Details of James O Neill 36286 Aged 11 EE Incomplete step other health related information Personal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergelInfo Health Details Disability Impairment Hospital Details Immunisation Other Details Org Practice v Name free text al From Date EN Health Profession v Phone free text al To Date Ha Professional Name w a Org Practice Health Profession Professional Name Name Phone From Date To Date A v lt gt Insert Cancel Health Problems Dental Check C Date Es RIRS A Health Summary a _ Allergies _ Anxiety i A e Immediate Concern V al E Aids Appliances al EER ad Dietary Needs 5 al Update Cancel condition p peie ie al special measures e The Health Details screen is used to record the name of the GP Community Health Worker or other Health professionals associated with the client It also allows the user to record a list of known health problems and a number of free text comments abo
110. Coleman 105945 memberc 27 Feb 2008 Member Child Refera Peter Longbridge a 106535 As a manager when you select caseload you will presented with a list of Referrals that are either Closure Requested or Fully Closed This list can be filtered using the drop down list Agency Co Other Manager Admin Team Leader ao a Zl Role All Start Date 29 Feb 2008 Bl and the previous 6 days Name All ind Requested Approved All Y Change Team al Referral Number Task Sub Task Client Name Case No Ref No Requested By Request Date Allocated To Lac Daisy Coleman 105945 memberc 27 Feb 2008 Member Child Referral Peter Longbridge PT 106535 about 29 Feb 2008 To Accept or Reject a Closure the referral is selected and the appropriate button is chosen Accepting a closure will bring up the following screen B Accept Closure Webpage Dialog Please enter closure date below leaving this date blank will close the referal with todays date set Closure Date Zz Click Cancel to exit to caseload screen Without accepting closure atk seas Filling the Closure Date and clicking on OK will bring a confirmation message Windows Internet Explorer Eg A Closure Request Accepted Successfully Clicking on OK will reveal the Retention screen Copyright 2015 CareWorks 109 May 2014 Please set retention period for referral associated files Webpa Eg Referra Num ber 106535 Closu re Reg T e
111. Colin Blackwood 514031 Age 15 Ref No Danger Risk No Primary Allocation YOT Intensive Team 106322 Outcome Requirements Conditions Proposals Outcome Type Cout No Of Offences soe ee oc Outcome z Main Outcome E Offence Duration 0 zlo Hours I None Amount 0 Comments a EEN Ref No Hearing Date Main Outcome Outcome Type Desc Amount Duration Duration Hrs Revocation Amended New Comments C Insert Cancel Back When you select Hearing you will see any related sentence hearings and you choose the appropriate one Hearing This will then display the relevant offence s for that particular hearing You first record the Main Outcome Outcome Main Outcome Duration Amount Comments Ref No 107305 Copyright 2015 CareWorks Outcome Date co 16 Nov 2009 Community Punishment and Rehabilitation Order 16 Oct 2012 m Abandoned Absolute Discharge Action Plan Order Adjourned Sine Die Adult Community Order Anti Social Behaviour Order Anti Social Behaviour Order Crime Attendance Centre Order Bound Over Caution Child Safety Order Combination Order Additional Requirement s mbination Order No Additional Requirement s Community Punishment and Rehabilitation Order with ISSP Community Punishment Order Community Rehabilitation Order Community Rehabilitation Order with ISSP Community Service Order Compensation
112. DOUCO eera E E E 112 Outstanding Offences ace ssacdzcsracdesiedacesacdndaisiavevatioissacdseendavssandedsisduedanileciates 117 Linked G eNi ere E E E 118 Chapter 7 Hearing details sii isccnindescedacssschvdeiascnssnddoiandoteecedacdevedndotapeansvddotanact 120 DOUCO eere E E E EE E 120 Entering the First Hearing s Offence Details cccccccssecceeseceeeeeeeeeenees 126 Hearing 2 The Adjournment Sentence Hearing cccecccesesssseeeeeeeeees 128 Hearing 3 The Trial Hearing cccccsssecccssececesceceeseeceeeceeeeeceseuseeesenees 131 Hearing 4 The Final Sentence Hearing cccssscccssseccceseceeeseceeeeseeeeenees 132 Chapter 8 OUTCOMES aa cgec asics iocenccdete nnd speindetapepesied docentedeeesancqoeindetageansodocpact 136 PUNCO eeoa E seas cchaeaacneasanesreeee ascee seer aches TE TEE E 136 Inserting a Pre Court Outcome ssssssessessessessrsresseseesessessesressessrsresseseess 138 Inserting a Court OUTCOME s essessessssessessesressrssrsressesseseesessesressesseseesseseess 139 Entering Requirements Conditions ccccccccccccceseseceeeseeessseseeeeeeeeesceseeess 142 PODO AUS ceases ciacissanoesawin A EEA TE 146 Chapter 9 PROS CA INC S waicaccscescacsaneieaetaswacaeaaoieart ieii 147 Viewing the Programmes Listing with no Client selected ccccee eee 147 Viewing Programmes with a Client or Referral Selected ccceecceeees 148 Programmes LISUIAG cscnsccsensa
113. Daniel Danny etc Searching for a Surname of M c finds names like McDonald MacAfee March etc Searching is Not Case Sensitive You may enter the text in uppercase or lowercase Activity Logon onto CareDirector Youth and go to the Personal Details module Click on Search and find 2 all people on CareDirector Youth with a Surname Smith Hint Smith can be spelt in a variety of ways all people on CareDirector Youth with a First Name Mary all people on CareDirector Youth with a First Name beginning with Ma Hint Use Ma Entering a New Client A new client is added to the CareDirector Youth database by inserting their personal details g Remember CareDirector Youth functionality will ensure that users have searched before attempting to add a client to check that the client is not already on the system Z Copyright 2015 CareWorks 31 May 2014 careworks To Set Up a New Client On clicking into the Personal Details module without a client record already selected the user is presented with the Client Search screen If a client is already selected within the Personal Details screen click on the Cancel button within Personal Details A message will ask Do you want to clear the current record On clicking OK to continue the user is presented with the Client Search screen Alternatively users can click straight to the Client Search module on the CareDirector Youth tree at any time to
114. Database Training Search Reset Excel Exit Z Copyright 2015 CareWorks 14 May 2014 careworks Each screen of the CareDirector Youth application is divided into two Modules are listed on the left hand side with a working window on the right hand side The modules are grouped under menus according to the type of service they are relevant to Each menu is opened by single clicking on the menu title The above example shows modules listed under the My RAISE menu Note Modules visible to a user will depend on their user access as configured using Profile Based Security To go to a module simply click on the module name For example to go to the Assessments module click on 4 9 Personal Details Assessments in the left hand window J Referrals J Assessments Some modules such as Personal Details Service Placements Child Protection etc are made up of sub modules denoted by a beside the module name The sub modules can be viewed by clicking on the The list of sub modules can be closed by clicking on the The ame Poredna Corals J Missing Clients changes to a when the list is expanded After logging in the initial working window shows the logged on worker s Work Management screen Users can change this initial screen to match their Personal Preferences e g if a user prefers to be presented with a list of current Referrals they can set that screen as their start up form This course looks at oth
115. Ea Task Allocated Worker Allocated Team Ea Update Task SubType Status Last Update Cancel Delete CCI Info Back Note Mandatory fields are marked with a red asterisk and depend on the configured Workflow SCS 2S Fill in a Surname and First Name by typing the details into the fields Fill in the Ethnicity by selecting one from the drop down list Click one of the tick boxes for Gender to select Male Female or Not Known Fill in a Date of Birth or an Estimated Age Target Group can be used to record whether or not the client is a traveller Select a Property Type You can select a property type from the drop down list Fill in a Primary Address The Outside Jurisdiction checkbox should be ticked if the client is ordinarily a resident outside of England this information is required in relation to Contact Point Complete any other Personal Details that are known at this stage SCS 2S SCS hS SCS 2S SCS hS SCS hS SCS hS SCS 2S 2 Z careworks Copyright 2015 CareWorks 32 May 2014 Click on _Insert_ to add the client to the database In most default Workflows this completes the process of adding a person to CareDirector Youth In custom workflows which require further screens to be completed the user will be presented with the screen for the next step in the Workflow e g the Client Role screen Note When adding a person if multiple workflows are av
116. Explorer The CareDirector Youth login screen is displayed 2 Enter your username 3 Enter your password 4 Choose Training from the drop down list of databases see note below 5 Click on logon B note When you return to your office you can use the Live system in your normal working environment or you can choose the Training database to refresh your skills Activity Log into the CareDirector Youth application using the username and password supplied by your trainer A Look at Screen Layout The first time a user logs on to CareDirector Youth they are presented with the Work Management screen the layout of which is typical of all screens in CareDirector Youth Careworks RAISE Work Management Welcome Managerall E ge sswor Logout Change Password Service Provider Manager All z Start Date Help Status All From Bl ciate Task Type All To EE Ld Work Management Task All z Project End Date Jj User Preferences Current View Active Task From 06 Dec 2007 Bl Lj Alert Me Q Caseload Read Status Call C Read Unread To eu Dec 2007 zl I Change Teams Drag a column header here to group by that column Im Task Status Client Name Client No Ref No Case No Start Date Project Wer34535 Werdf 513599 x Add Update Assessment Childrens Services Adults Services Youth Offending System Administration Rel 3 1_RC3 Released 31 Jan 2008 4 gt
117. High 22 Sep 2009 E ROSH MEDIUM RISK 22 Sep 2009 E Core Asset PSR 3 34 37 High 22 Sep 2009 ROSH Static Dynamic Total Score LoR Date Completed Completed By Current Intervention Lewel a MEDIUM RISK 3 34 af High 06 Now 2009 AABOUT Intensive Insert Delete override Audit Back Over riding Intervention Levels It is possible to manually over ride the intervention level that has been automatically calculated according to YJB specifications Note By default the _Override_ button at the bottom of the Scaled Approach screen Is disabled in the Scaled Approach Default Module Profile An additional Module Profile named Scaled Approach Override is also shipped Any users with Override button membership to this Module Profile have access to an enabled A local decision would need to be taken as to which users should be allowed access to this function Please see Profile Based Security User Manual for details on how to end a user s membership to one Module Profile and add their membership If the automatically calculated Intervention Level is not suitable the relevant record is highlighted in the grid listing by single clicking as below Z Copyright 2015 CareWorks 340 May 2015 careworks Static DynamicTotal Score LoR Date Completed Completed By Current Intervention Level MEDIUM RISK 06 Now 2009 AABOUT Intensive The _2 ermde button can then be clicked and an over ride screen is presented Z Copyright
118. Job Coach TY Reason Other Ae val Comments de v al Occupation Type Start Date End Date Employer Trainer Job Coach Reason Left Employment Status Reason Other re Vv lt gt Insert Cancel L2 Enter the Employer s Name Type in the Occupation Select the Type of Employment or Training Scheme from the drop down list Enter a Date Started Enter the Engagement hours and minutes per week Add any other details Click on Insert to update the client s details The details of the employment can be updated at a later stage by selecting the record adding new or changed details and clicking on Update For example Date Left and Reason Left can be recorded at a later stage SCS 2S SCS hS SCS 2S 2 L2 2 L2 Copyright 2015 CareWorks 62 May 2014 Z careworks Legal Status amp LAC Personal Details of James O Neill 36286 Aged 11 Personal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergeInfo Known to Social Services Yes No Date 4 Legal Status v Start Date Ez Review Date Ee Review Held End Reason v End Date Ez LAC Status v Relevant Child v Placement v Eligible Child v A Start Date Comments Vv End Date Ez Start Date End Date LAC Start Date LAC End Date Legal Status LAC Status Placement Eligible Releva
119. Known to CP column displays a red tick Z Copyright 2015 CareWorks 45 May 2014 careworks Relationships Outside of Household Known to CP Known to SW ClentNo Mame Relationship Address Potential Da a Current 513746 David Coleman Step Brother 2 Dooley Street Anytown At the top of this screen there is a field called Family Type The family type relevant to the client is selected from the drop down list Personal Details Relationships Health Education Empla Family Type Whenever a family type is selected in this field the Update Family Type button at the bottom left hand corner of the screen saves the change when clicked Other Buttons on Relationships Screen There are a number of other buttons on the Relationships screen which function as described below Move Client Gutside When a relation inside the household is selected this button moves the selected relation to the list of Relationships outside the Household Note that this does not change the address of the related person To update the related person s address their record must be selected in Personal Details and updated as previously described Move Client Inside When a relation outside the household is selected this button moves the selected relation to the list of Relationships inside the Household Note that this does not change the address of the related person To update the related person s address their record must be
120. L Request Date From NULL Request Date To M NULL Due Date From M NULL Due Date To NULL Working Days to Complete From M NULL Working Days to Complete To V NULL Outcome type In the example below you will a sample of PSRs that are related to young people within a reporting quarter Document Subclass Document Subtype Start End Request YOT Completed Completed By Persistent Working Days Date Date Date Date Date End Date Date Offender to Complete Pre Sentence PSR Test Server PSR Report 13 Dec 2005 290ct2005 290ct2005 02 Nov 2005 210ct2005 290ct2005 290ct2005 CAREADMIN Hearing No Hearing Hearing Court Court Court Court Client Risk Secure On Bail Date Type Proceeding Type Type Name Name Sit at Attended Remand ISSP 3 02 Nov 2005 Sentence Criminal Magistrates Court Test Town Youth Test Town Youth Yes No No Court Court opa Reason ISSP Not Detention and Training Order Length Of First Outcome Outcome Type Outcome Outcome Tier paresis Order zom Outcome Date 02 Nov 2005 Court Outcome Detention and Training Order 02 Nov 2005 Court Outcome Order Revoked 1095 No 02 Nov 2005 Court Outcome Anti Social Behaviour Order Crime NA Client Search This report enables you to search for a particular Client by name The above will alter dependent upon the search criteria you enter below Last Name nuu FirstName NULL Date Of Birth From 04 Jan 1990 lnu Date Of Birth To 03 Jan 2008 LJ wut The displayed re
121. List for Sid Vicious Client No Client Name Risk Type 514617 Sid Vicious Alert Start Date 15 Jun 2008 End Date Risk Groups Comments Double clicking on the Groups Alert in the list will open up the Alerts tab within Client Risks for the user to view From this screen single clicking on the Groups Alert to highlight it in the list will display the relevant detail in the top section of the screen as below Copyright 2015 CareWorks 224 May 2014 Z careworks Client Risk Details for Sid Yicious Risk Of Harm Risk Mtg Risk To Children Sex Offender POPO Police Surv PP Panel RAP Alerts Prevention Alert Details Apply Status Alert Category Groups z Recorded By Alert Description Faketown Warriors Group Member Agency YOT From Date 15 Jun 2008 Role Team Intensive Team v To Date Bl Name Alan About Comment EN qa Alerts Slert Category From Date To Date applystl_ Groups 15 Jun 2008 E e Update Cancel Delete Back The system will also automatically generate a silent email to the Team Leader of the Primary allocated worker of the Member Related Person to notify them that a Groups Alert has been added to the Client Risks Member Related Persons List Screen Buttons When there is no Member Related Person selected in the list the _ _ button will be disabled greyed out This button will become enabled once a Membe
122. No before 1995 Birth Certificate No NHS No after 1995 National Insurance No MNA12345694 NHS Card Location Unique Pupil Number Debtor No 1 Type of Telephone fo Debtor No 2 Court Case Number Debtor No 3 PNZ Number Debtor No 4 External Ref 1 YOT Reference Number External Ref 2 SSD No Target Group fe Originating YOT ID Is a Temporary UPN YOT Case Reference Number Former UPN Connexions Number UPN Not Known Reason Child looked after has never attended a maintained school in England If the person has come from outside the Authority specify the Authority and related Social Worker details Outside Local Authority Responsible Authority Responsible Social Worker Authority Address Social Worker Address Legal Status This screen is completed in the same way as the other screens within the Personal Details module When details are completed they are saved by pressing the P9ate button Z Copyright 2015 CareWorks 72 May 2014 careworks Consent The Consent screen is used to capture information about consent that the client may Consent have given or refused and to whom they communicated that consent refusal Consent Webpage Dialog Consent on Incompletessten start Date 2 Jan 2009 End Date Consented To Removal Reason Adult Transition Date l Refusal Reason Who Po s Mode Deletion Reason Consent Given To Does Client agree to receive co
123. No No No Alan About _4 Programmes 514078 Mi 50 Te 106370 196 Parenting Programme Voluntary jos Jan 2008 08 Jan 2009 N A No No No Alan About 39 Assessment and Documenj 514119 Da Ip 106405 201 Referral Order Programme OS Mar 2007 13 Sep 2007 N A No No No Alan About E Victims 514157 Br Mo 106456 202 Action Plan Programme 16 Jan 2008 N A No No No Alan About A 514157 Br Mo 106477 222 Acceptable Behaviour Contract ABC 07 Mar 2008 N A No No No Alan About 0 Risk To Children C Intervention Setup Q Panel Setup Lj AA Services Viewing Programmes with a Client or Referral Selected If you have a Client selected when you click the Programmes folder the Programmes screen is displayed with a grid list of v all programmes both ongoing and complete v For the selected client v And for all referrals recorded against the selected Client Careworks RAISE Programmes List for Maeve O Hara 519082 Age 29 Unknown Ref No Welcome Alan About Logout Change Password Agency YOT Programme Type All x Help Enter Referral Id Role All Intervention Level All X My RAISE Name All Programme Status All x faery e View Grid Show All Pages E a Personal Details Client No Client Name Ref No Prog No Prog Type Start Date End Date Intervention Level Release Date Breached Concluded Completed Responsible Officer Ga Client Search 519082 Maeve O Hara 108341 573 Detention and Training Order Progr
124. OR Type in the Professional s Name and phone no if available into the Free Text fields Press Insert to create the record GPs can be grouped into Medical Practices If this option is being used at your site the Practice can be selected from the Org Practice drop down list The Health Professional List will show General Practitioner only The Professional Name drop down list will only show the GPs associated with that specific practice Org Practice Ashfield Surgery w Health Profession General Practitioner Org Practice Ashfield Surgery w ee O Org Practice Hea Professional Name Gallagher Thomas h General Practitioner k Denr Dra rtira fehfield Ziraarr 20 Drartin To Record that a child has a health condition that requires special measures This text box allows the addition of information relating to a health condition for a child and acts then as an alert on the main Person Details screen Has this child a health condition that requires special measures a LI When information is entered the associated tick box on the same screen is auto completed On the main person details screen the Special Health Measures tick box is also completed lt A j en L el L E E E Special Health Measures ae n rey when text is saved within this field and acts as an alert to the system user Note To remove the information from the tick box it is possible to firstly remove the tick in t
125. P 12 Months 0 Note The entry in this field is to allow you to compare your professional recommendation with the legal outcome Copyright 2015 CareWorks 146 May 2014 Z careworks Chapter 9 Programmes The Programmes module is where details of all Programmes and Orders can be viewed and recorded Some programmes are created automatically following the input of certain court outcomes Other programmes can be created manually particularly those in the prevention arena This gives the practitioner the start point for the management of all programmes for which they may be responsible To access the Programmes module click The Programmes folder icon Careworks RAISE Welcome Aabout Logout Change Password Client Search Referrals Substance Misuse Contacts Enforcement Offences Hearing Details Outcomes Appeals Programmes Assessment and Documentatic You can view Programmes in several ways e With no client selected e With a client selected e With a client and a referral selected Viewing the Programmes Listing with no Client selected Selecting the programmes folder displays all programmes for all clients of which you are the responsible worker if the programmes are not complete or concluded Copyright 2015 CareWorks 147 May 2014 Z careworks Careworks RAISE Programmes List for Ref No Welcome Alan About Agency Yor z Programme Type All bd Role intensive Team
126. Plea PSR Directions Hearing Type PSR Due Date d i 22 Jan 2007 12 Jan 2007 Trial Finding of Guilt Guilty ee Note At this stage you would actually record the outcome of the Referral Order The details will be dealt with in the Outcomes module This would have the effect of removing the offence as one that can be used in future hearings Outcome Details for Colin Blackwood 514031 Age 15 Outcome eme Proposals Outcome Type ourt No Of Offences Hearing 26 Feb 2007 249 Sentence No Of TICs Outcome Referral Order Main Outcome Iv Offence Duration 12 Months _y 0 Hours Pima Amount 0 I 12 Jan 2007 Assault With Intent To Resist Arrest Comments Oal Ref No Hearing Date Main Outcome Outcome Type Desc Amount Duration Duration Hrs Revocation Amended New Comments i j 106322 29 Jan 2007 Main Fine 100 00 0 1106322 26 Feb 2007 Referral Order After you have clicked the update button _Update and clicked the back button Back you will be returned to the Hearings List where you now will see five hearings Hearings List for Colin Blackwood 514031 Age 15 Ref No I Distinct List 106322 Ref No Hearing Date Hearing No Iterations Appearance Hearing Type Reason for Hearing Hearing Text a 106322 22 Jan 2007 1 3 Remand Bail Hearing Adjournment There was a delay whilst CPS ensured court that all offences were 106322 29 Jan 2007 2 2 Sentence Adjournment Ad
127. R ___i aaa a a cont _____gciaeGender 7 ra oletethnietly T Male Female Unknown NA S White British pe Caribbean 9 Not Known 11 White and Black African 12 White and Black Caribbean 13 hite Irish 14 Any other White background 15 White and Asian 16 Any other Asian background 19 Black or Black British Chinese or Other Ethnic Group African 22 Any other Black background 23 Any other ethnic group 24 Any other mixed background 25 Bangladeshi NA 27 Grand Total oa TT s is l hI es bh i i i i ll Z Copyright 2015 CareWorks 313 May 2015 careworks Z careworks Verifying Data by Drilldown You may look at the results of your query and want to check particular items To do this you highlight the particular cell on the spreadsheet Then hold down the Control Shift and D Keys This will take you to the detail of the entries within a particular cell FALSE FALSE FALSE FALSE The drilldown contains a large amount of data so you may need to scroll to the left and ultimately select the columns you need For example the names of the young persons who make up the count in the cell clieFirstHame clienMiddleName clieSurname 2 Jessica Fourth 3 Eileen 1 Twentyeight Creating a Chart from the Data To produce a chart from this data you click on the small chart icon or if not visible right click anywhere within the Pivot table and sel
128. Sanders Ref No Alias Teddy Sand sando El jaz y Sanders Sando 107279 Details Interventions Requirements Breaches Referral Order Detail Compliance Programme Programme Location Linked Outcome Programme Duration 3 M Primary Programme Working Days 0 Responsible Officer 22 Sep 2009 fs Agency 29 Sep 2009 Role Team Intensive Team 21 Sep 2010 Ey ae Alan About Accommodation Opinion at start date Accommodation Opinion at end date Transferred In Transferred Out Comment l Breached Concluded Completed Successfully Compliance Back The Responsible Officer fields default to the logged in user who recorded the outcome and require manual amendment to reflect the true worker responsible for the young person s order programme Once the Programme has been updated a confirmation message displays as shown Recording the Requirements Message from webpage a The record has been successfully updated Upon entering the Intervention Requirements tab details are pulled through automatically Z Copyright 2015 CareWorks 330 May 2015 careworks Programme Details for Tyrone Sanders Ref No 2 YOT Intensive Team Aaron Accord 107279 Details Interventions Requirements Breaches Referral Order Detail Compliance Programme YRO Prog Start Date Location Prog Agreed Date 22 Sep 2009 Intervention Detail Requirement Associated Worker
129. T DY TOT LoR Outcome Hearing Date Duration Risk a a The total score for the selected Core Asset determines the Likelihood of Reoffending LoR automatically generated in the next column For ROSHs the CareWorks system recognises the level of Risk recorded within the document itself and this is automatically displayed in the LoR column as shown above If a Core Asset and a ROSH are selected to calculate an Intervention Level the highest LoR of the two will determine the level of intervention If a Core Asset alone is selected to calculate a Level of Intervention the LoR of that Asset alone will determine the Level of Intervention This is explained in more detail in the sections below Static Factors Scores E Note The automatically generated Intervention Levels can be manually over ridden as and when required by workers with authorised access to the over ride function Initial Score Static Factors Scoring Copyright 2015 CareWorks 345 May 2015 Motoring Offences Vehicle Theft Unauthorised Taking 4 Burglary domestic amp non domestic 3 Other Offence 0 Offence Type Age at First Reprimand Caution Warning 10to 12 4 13to 17 2 No previous Reprimand Caution Warning O 10to 13 4 l4to 17 3 No previous convictions 0 Age at First Conviction Number of 4ormore 4 Previous 1 t 03 3 convictions No previous convictions 0 Total Static Factors Score 0 16
130. The B icon allows you to record the location of any paper file Z Copyright 2015 CareWorks 104 May 2014 careworks E Paper Files Related to this chent Webpage Dialog Date File Details Location Location Comments a Dated File Details Location Insert Cancel elete Clone HERR 192 166 964 raiseSi Shi RCeiCommon RelatedFiles a p Internet G The icon allows you to attach any electronic documents related to the person Attach a File to this client Webpage Dialog http 192 168 9 64 raise315R1_RC2 common AttachedDocs aspx rv 120248280206 7 amp c undefined Letter from CPS 03 Feb 2008 FR X Document Sub Type Careworks Sample All Fields Documen l Select All l EDMS Repository Caption Actual File Name Dated Year Saved Case Type a Letter from CPS There is an awful lot of doc 03 Feb 2008 2008 Careworks Sample OM Rec Count 1 Hid Count Update Cancel Delete Clone icon allows you record any required consents Z Copyright 2015 CareWorks 105 May 2014 careworks Consent Webpage Dialog Consent EE Incomplete sten Start Date HH End Date Consented To Removal Reason Consent Given Health Board Refusal Reason Who Consent Given to Does Client agree to recieve copies of correspondance _ Has Client been informed of complaint s procedure E Alternative Address Free Text Name otar Date ee sai Consent Given To Conse
131. Type Case Stage Score 5T DY TOT LoR Outcome Hearing Date Duration Risk Triqgere a Core Asset Start of Order 3 34 37 High 2 Sep 2009 ROSH MEDIUM RISK 22 Sep 2009 Core Asset PSR 3 34 37 High 22 Sep 2009 Static Dynamic Total Score LoR Date Completed Completed By Current Intervention Level Delete Audit Back The Document Type and Case Stages for Core Assets are displayed in the grid listing The Score column displays the corresponding scores for the Core Asset Static Factors Dynamic Factors and the Total of the two scores See section 1 6 for further detail on calculations relating to Static and Dynamic Factors The LoR column displays the Likelihood of Reoffending according to the Core Asset Total score Static plus Dynamic scores and for ROSHS displays the Likelihood of Reoffending according to the level of risk indicated within the ROSH itself Any of the documents listed in the top half of the screen can be viewed in full from this screen by double clicking on the record in the listing The buttons along the bottom of the screen remain disabled until at least one document has been selected The worker must first tick the relevant Core Asset Case Stage and then the relevant ROSH if there is one as below If a ROSH is A i ou must seleck a Core Asset First selected first a message displays as shown opposite Message from webpage Z Copyright 2015 CareWorks 338 May 2015 careworks S
132. Ward Other Ward Comments Consultant Planned Admission Date Planned Admission Time Plann A Vv lt gt Insert Cancel elete Enter an Admission Date either Planned or Actual Select the name of the Hospital from the drop down list Optionally select the name of the Ward from the drop down list or type in the name of the Ward in the Other Ward field Optionally supply a Discharge Date as well as details about the Reason for Stay Consultant and other Comments Record the Dates of Receipt and Response to Section 2 and Section 5 and Outcome as appropriate These dates will allow the Hospital Discharge Details to be linked to a Referral using the _2 82h3 92 button on the Referral Detail screen see Session 3 Referrals for further details Note Hospital Discharge details will normally be recorded for Adults only To Record the Name of the Client s Health Professionals Select the Personal Details of the client Click on the Health tab in Personal Details and click on the Health Details tab Health Details Disability Impairment Hospital Details Immunisation Other Details Select the Health Professional type from o jjecactice S fal the dro p down list Health Profession General Practitioner v Phone free text a Professional Name v al Org Practice Health Profession Professional Name Name Phone Z Copyright 2015 CareWorks 55 May 2014 careworks Select the Professional s name from the drop down list
133. YRO according to the date of the Outcome entered The To Date defaults to the End Date of the YRO according to an automatic calculation performed using the Outcome Date and Duration entered These dates can be manually over written to the dates that are relevant to the particular requirement being recorded The Duration is manually entered also and Comments relating to that requirement can also be added via free text As a type of YRO has been entered as the Outcome the Condition Requirement drop down list displays all those Requirements that are relevant to YROs the same list displayed in the PSR Proposal screen Condition Requirement Detail Condition Requirement a Activity From Date Attendance Centre Curfew To Date Drug Testing Drug Treatment Education Electronic Monitoring Exclusion Intoxicating Substance Treatment Local Authority Residence Mental Health Treatment Comment Conditions Requirements Condition Prog Prohibited Activity Residence Supervision Unpaid Work Outcome Details for Tyrone Sanders 515919 Age 14 Ref No ty White British Date Of Birth 07 Feb 1995 Date Of Death None Gender Male Danger Riskp yo Outcome Requirements Conditions Proposals Condition Requirement Detail Condition Requirement Prohibited Activity Other From Date 22 Sep 2009 l To Date 21 Dec 2009 Duration 3 Months Tyrone is prohibited from being in contact with h
134. a Paper Files Related to this client Webpage Dialog Date 3 Feb 2009 File Details Main most recent Paper File Location Location Comments a Dated File Details Location Ref 31 Jan 2008 Old Paper File Closed Filing Room Child amp File is in Aisle 21 Section B Insert Cancel The insert button is clicked to insert this record A date is required in this screen and the user is prompted to supply the date if it is not entered It is possible to update and delete Paper File records by selecting the relevant record in the list by single clicking to highlight it then clicking the relevant button Update or Delete buttons It is also possible to clone a Paper File entry from one client record to another client record or even from one referral on a client to another referral on the same client by highlighting the record in the list and clicking the 2 208 button If cloning to a different client then the client you are cloning to must have a relationship with your current client and also a referral for the cloned entry to be stored on BNote If this is not the case when the clone button is clicked the client you wish to clone to will not be displayed in the cloning screen Once the _Clone button is clicked a window opens to display the clients who have a relationship with the current client what the relationship is and by default the corresponding open referrals for the current client and th
135. a particular client Znote All rreferrals on the system will be searched for those matching the criteria but only those to which you have access will be displayed Referrals you do not have access to will be displayed numerically in the Hid Count Searching for a Referral using Referral Number You can search for a referral using the Referral Ref No field This uses the referral number for each referral as the search criteria e Inthe Enter Referral ID field type the referral number for the required referral and click Enter Careworks RAISE Welcome Alan About Logout Change Password Help Enter Referral Id My RAISE The referral is displayed in the main panel Searching for a Referral using the Client Personal Details If searching for a referral for a specific client the search is carried out in two steps Z Copyright 2015 CareWorks 100 May 2014 careworks Z careworks e Enter client details and click Personal Details i to locate and select the relevant client record Any referrals for the client are displayed in the bottom pane of the personal details screen amp See Also Session 2 Searching for a client Re Allocating a Referral Any appropriate member of staff may re allocate referrals although only an allocated worker s manager may close referrals If you need to do this you first need to pick up the workflow which is located in the top right hand corner of the screen 106
136. able Styles 7 X 7 x lt Clear Filter Select Clipboard la Font la Alignment la Number la Styles Cells Editing fe Id Al l B G D E F G H l d K L 1 fia Description Groupid Name Type Ward Cross Border Location Ethnicity Nationality Information Status Known Website Start Dat o S Th Group amp s Th Gr p amp Gang Offending Peer Group po ltest amp ui_ S test amp Gang Other TestWard Tobeconfirmed dfs aJganga Ganga Gang Other pf 02 06 20 __8 Group of Group s _ Gang Street TestWard Tobeconfirmed __ Notknown Australian Other none 0 01 26 Group of Group s St Anns Bloods Faketown Warriors St Anns Bloods Gang Street Test Ward To be confirmed Black or Black British British Other Young People None sd 01 06 2C Faketown Warriors Gang Street Test Ward To be confirmed Black or Black British Youth Professionals Inone f 01 06 2C 8 9 10 N N NIN N ee ef pmd pmd ee ee AJOIN 15 B 60 o h B W IN BS 1 NOOR a TTT 25 26 27 M 4 gt h ExcelGenerator 3 4 ag gt Ready 20a y we The information can be printed by clicking on the icon at the top of the screen and the spreadsheet can also be saved from this screen by clicking on File and Save As before navigating to a suitable location and naming the file as described above x This screen is closed by clicking the in the top right han
137. abled 29 Ja ae 29 Jan 2007 2 2 Sentence Adjournment Adjourned for trial 12 Fe 2 l EE 2 a Note At this stage you would actually record the outcome of the fine The details will be dealt with in the Outcomes module This would have the effect of removing the first offence as one that can be used in future hearings Outcome Details for Colin Blackwood 514031 Age 15 Ref No 106322 Outcome Proposals Outcome Type m No Of Offences Sails i 29 Jan 200 nen Noor tics 2 Outcome Fine x Main Outcome Iv Offence Duration 0 z 0 l None Amount 7 12 Jan 2007 Assault With Intent To Resist Arrest Comments a MV 12 Jan 2007 Drunk And Disorderly al Ref No Hearing Date Main Outcome Outcome Type Desc Amount Duration Duration Hrs Revocation Amended New Comments E 106322 29 Jan 2007 100 00 a a a a Z Copyright 2015 CareWorks 130 May 2014 careworks Z careworks Hearing 3 The Trial Hearing To insert the next hearing you click on Insert and CareDirector Youth will automatically default to the next Hearing Date that had been entered previously in Appearance Offence Details Hearings Details for Colin Blackwood 514031 Age 15 Ref No Hearing Details Hearing Details Hearing Date 12 Feb 2007 Bl 3 C AM pm Proceeding Type criminal S Court Type Youth Cout yf Court Name location S Court No Sitting At location S Type Of H
138. ail By default this dashboard displays data for all open programs of type YJB Returns or Prevention Programs for which you are the responsible worker You can also choose to filter by other teams or workers This dashboard also shows data for all open referrals with no open program for which you are the primary or secondary allocated worker and the referral reason is Request for YOT Prevention Services or Request for Other Prevention Services This dashboard displays the following fields Onset Change Indicates if the client s current onset score is equal to the last onset score or has increased or decreased ROSH Level Displays the client s Risk of Serious Harm level as calculated from the Asset Plus assessment VMP Level Displays the client s current VMP level as calculated from the Asset Plus assessment Previous Lists all of the client s outcomes prior to the start of the prevention program Outcomes Secondary Displays the client s secondary allocations with a start date but no end date Allocations Z Copyright 2015 CareWorks 84 May 2014 careworks Columns Description Legal Status Displays the client s current legal status with a start date but no end date Client Borough Displays the client s borough Z Copyright 2015 CareWorks 85 May 2014 careworks Z careworks Chapter 5 Referrals Referrals are a result of when a contact is received by a Youth Offending Service which in turn needs to be r
139. ailable to the user a pop up dialog will display asking them to choose the appropriate workflow after they clear any selected client details from the screen Alert Information In the centre of the Person Details screen are a number of tick boxes and one text box that provide alerts for users as to whether a person s record has the following information held elsewhere in CareDirector Youth Known to CP Known To AP Alleged Perpetrator Subject to CP Plan Special Health Measures Looked After The information stored in these fields is entered in other screens and tabs within CareDirector Youth and when entered the tick or text will display here Entering the different elements of information will be covered elsewhere in CareDirector Youth documentation but to summarise Known to CP This tick box will be auto completed when a Child Protection record is current within the Child Protection for a child e g a Child Protection Enquiry Known to AP This tick box will be auto completed when an Adult Protection record is current within the Child Protection for an adult e g an Adult Protection Enquiry Alleged Perpetrator This tick box is auto completed when an Adult Protection Enquiry is recorded and in the abuse tab of the Adult Protection module Subject to CP Plan Tick box is auto completed when a current Child Protection Plan document is present on a Childs record Special Health Measures Tick box is auto completed w
140. al document will be overwritten If you need to keep the original then you should use the Clone facility on all documents except Core and Final Warning Assets Identifying an Existing Document You can use the scroll facility on the right hand side to move up and down the document lists If there a large number of documents then you can sort by clicking on the relevant column head End Completed DocumentT ype Date Created Score ante Cloned Created By Bea Core Asset 10 May 2006 E Train Two 0 PSR Sample tor Training 11 May 2006 N A H A Train One Once identified a double click on the line will open up the relevant document Note A document that has a green tick in the completed column is read only If you wish to make amendments to that document you will need to highlight the document line and click the Reassess button edie Z careworks You will then see the following message Copyright 2015 CareWorks 163 May 2014 Microsoft Internet Explorer l x y You have chosen to Reassess a Completed document You should only proceed if you want to Reopen the document and you wank to modify and save changed content PLEASE NOTE that if the document has already been associated with a Case Stage of an Order or with a Court Appearance vou Will still be presented with the ORIGINAL content that was current at the tine when that association was made The modified content will only be available to Case Stages or Co
141. ame Maiden Name T No fixed abode Property Type x Hause Na House Name Street Yig District Town Post Code County UFRN Fhone 1 Phone 2 Ethrnicitp Religion r 3 Nationality Cty of Origin Email a Borough oe i TPN adore l If you open up Personal Details without a client identified and consequently it is blank and then click on the Risks sub menu as shown it will display all recorded risks Chent Risks List Client No Client Name Risk Type start Date End Date Risk 6487 Evelyn Smith Risk To Children Risk to Ch 6541 Carer Singh Risk Of Harm 6487 Evelyn Smith Risk Of Harm 6673 Nissan Bluebird Risk To Children 10 Feb 2003 763 Asia Hj Addicott Alert 06 Sep 2004 Risk 1 6487 Evelyn Smith Risk Strategy Meeting 6704 Cherie Blair Risk To Children 19 Oct 2005 Risk to Ch 1 Omari Coolminer Dolan Alert OF Sep 2004 Risk 1 64857 Evelyn Smith Sex Offender 10 Jan 2006 43525 Frodo Frank Baggins Alert 01 Sep 2004 08 Sep 2004 Risk 1 6673 Nissan Bluebird Risk Of Harm Nissan Bluebird Risk Strategy Meeting Nissan Bluebird Alert O01 Jul 2006 Dangerous Nissan Bluebird Sex Offender 14 Feb 2005 Jah Rasta Clockman Risk Of Harm Cherie Blair Alert 19 Oct 2005 Dangerous Clive Walter Rounder Risk Of Harm Jack The Ripper Alert O01 Apr 2006 Dangerous Owen Money Risk Of Harm 6706 Kirsty Wursty Warboys Alert O01 Jan 2005 Dangerous
142. amme 02 Jan 2012 22 Jan 2012 12 Jan 2012 No Alan About I Referrals I Substance Misuse Q Contacts 59 Enforcement Q Offences Q Hearing Details jj Outcomes 9 Appeals _j Programmes 39 Assessment and Documen 3 Victims Programmes Listing The Programmes listing screen has six filters at the top of the screen When a Client or Referral is selected Agency defaults to YOT Role and Name each default to All with ability to manually select other Roles and Names under YOT Agency Programme Type defaults to All with ability to manually select specific Programme Types Intervention Level defaults to All with ability to manually select specific Intervention Levels Programme Status defaults to All with ability to manually select specific status on going or completed Copyright 2015 CareWorks 148 May 2014 Z careworks Show All Pages is disabled If show all is selected the current referral is deslected and all programmes are displayed for the current client Columns displayed in the Programmes Grid The default columns listed in the Programmes grid are Created Date Start Date End Date Intervention Level Release Date Case No Ref No Prog No Client No Surname Middle Name First Name Action Taken Programme Type Allocated To Agency and Role The columns displayed in the Programmes grid are explained in detail in the Programme Details section
143. an enter as little or as much information as desired and clicking the _Search button will filter the list below to return any matching results Events Incidents a8 Group Faketown Warriors v Planned From Date Actual From Date Planned To Date il Actual To Date Event ID Event Incident Type Planned Start Date Planned End Date Actual Start Date Actual End Date Mode Location Ward id 102 Alcohol Involved 15 Jun 2008 15 Jun 2008 In Person To be confirmed Test Ward oO In the above example one result has been returned in the list for an Actual Event Incident with Faketown Warriors involvement since 1 Jan 2008 By double clicking the Event Incident in the list the details screen will be opened to enable the user to access further information recorded about the Event Incident When the filtered post search list is displayed in the Events Incidents list screen and the Caneel button is clicked any search criteria selected in the top section of the screen is cleared and the list in the bottom section is refreshed returning to the full list of all existing Events Incidents Saving amp Printing a List of Events Incidents The Excel button at the bottom of the list screen enables the user to export the currently displayed list into Excel so that the list can be saved and or printed This can be done when the full list of all existing Events Incidents is displayed or after a search Clickin
144. and then you attach the relevant documents to an e mail to be sent to the YJB Placements Unit If you send them as Word documents you will probably have to compress the files Z Copyright 2015 CareWorks 193 May 2014 careworks Z careworks Chapter 11 Victims The Vvictims module allows victim details to be recorded in relation to any referral and offence Victim details are added to the person database and their client role should be set to Victims All victim records for a selected client or referral are displayed in the grid To access the Victims module click on the Victims link on the left hand side of the screen The screen shown below will appear Careworks RAISE Victims Details for Tyrone Sanderson 515919 Age 17 Ref No 107305 Welcome Alan About Victim Victim Type Person Client Client No 519261 Address Title Gender Prop No Surname MY FT NKI Prop Name Logout Change Password Help Enter Referral Id My RAISE First Name DOB Street Religion Age Estimated l Vlg District Nationality Ethnicity Town Key N County mom PostCode H Personal Details jj Client Search I Referrals Lj Substance Misuse gj Contacts I Enforcement g 5 Phone 1 LI Offences Relationship to YP x Racially motivated offence l Phone 2 M I Hearing Details pe j anl i Specific Targeted Vulnerable Repeat Not known to YP si
145. aring could be sentenced again to custody At risk of receiving custodial disposal The third will always default to being ticked as CareDirector Youth assumes the young person will attend court If they do not then you un tick the box i Client Attended as Scheduled The final one relates to what are termed Technical Remands in Custody This is where a young person is already remanded or has been sentenced to custody and appears in the same or another court on further offences At that hearing the Youth Bench may give a Conditional Bail or a similar status as they know the young person is already in custody If this is the case you would tick this box Client remained in custody Within Hearing Details you enter any details that are necessary Hearing Details Colin was very close to getting a secure remand Note If you make a mistake then the cancel button L ij will clear the screen for re entry If you wish to delete the hearing the delete button _Delete will delete the hearing However before the actual hearing can be deleted any offences or outcomes attached to that hearing or subsequent hearings will need to be removed Once completed you click on the Insert button Insert and a confirmation message will appear Windows Internet Explorer A The record has been successfully updated Z Copyright 2015 CareWorks 125 May 2014 careworks Z careworks Entering the First Hearing s Offence Details
146. ary and Statutory there are specific details tion Opinion Z Copyright 2015 CareWorks 154 May 2014 careworks Proposed to ISSP Released to ISSP Transferred In Transferred Out Breached Concluded Completed Successfully Engagement Satisfaction Opinion Copyright 2015 CareWorks Engagement Satisfaction Opinion This is ticked when either the governor of the YOI or the ISSP team make a proposal for the young person to be released to ISSP This is ticked following acceptance by the governor of the YOI to release the young person to ISSP On all programmes there is a compliance display box Contacts Meetings Non compliance This will indicate to you the number of actual attendances at a particular programme against the number of planned attendances Further details can be found in the Compliance tab or within Contacts and Enforcements This indicates where a young person has been transferred in from another YOT This indicates where you have transferred the young person to another YOT or Probation This is where the young person has been breached for non compliance or further offending This indicates where a young person has had their original programme replaced with another for a variety of reasons including breach failure to finish the programme or have transferred to another YOT This is where the young person has successfully completed the required prog
147. as Made and or Met and whether the young person was Held in Custody Overnight Bed Request Made Bed Request Met Held in Custody Overnight Z Copyright 2015 CareWorks 211 May 2014 careworks Each individual time a YOT member of staff attends for an Appropriate Adult session the details should be filled in Note The Waiting Time relates to how long you are waiting at the Police Station before the interview commences Press to save this information to CareDirector Youth Note The Show All facility allows you to see all Appropriate Adult work and not just the sessions related to this referral Z Copyright 2015 CareWorks 212 May 2014 careworks Z careworks Chapter 15 Groups amp Events Incidents This session describes the purpose of the Groups amp Gangs modules and how to view and record Groups amp Gangs and associated people and events within CareDirector Youth SES e At the end of this session delegates will be familiar with The Purpose of the Groups amp Gangs modules Recording Updating and Deleting a Group or Gang Characteristics Members associated Persons and Opponents of a Group or Gang and related Events and Incidents Managing the List screens for Groups amp Gangs Characteristics Members associated Persons and Opponents of a Group or Gang and related Events and Incidents Searching Saving and Printing Groups amp Gangs Characteristics Members associate
148. atly assist you in using this facility It is recommended that you should be proficient in Excel and understand in particular Charts and Pivot tables The reports are accessed from wherever the two appropriate spreadsheets are held These can be on your PC or on the server hosting the warehouse The first of these is the raise_warehouse_ yot which shows all the available fifty six cubes and the Configuration tab and can be used for ad hoc reports and to familiarise yourself with the content of the cubes The second of these is called raise_ warehouse_template and this is blank worksheet that can be used to construct reports that you wish to use on a regular basis Z Copyright 2015 CareWorks 303 May 2015 careworks How to Build a Report from an OLAP Cube To build a report in Excel from an OLAP cube there are two steps 1 You select the data source 2 You drag drop the required fields dimensions to build the desired Pivot table Optionally you can then create a chart Select the Data Source Make sure you do not have an existing Pivot table selected i e click on an empty cell on the sheet otherwise you will edit the existing pivot table rather than create a new one EJ Microsoft Excel raise_warehouse_template xls Read Only Est File Edit View Insert Format Tools Data Window Help yy ag ag eee Ta FE a wi EN Pe Reply with Changes End Reviews 2 Snagit Ef Window L Fr
149. atus Recording Significant Events Where a client has a long association with Social Services recording a separate list of Significant Events may be useful The Significant Events Screen can be used to highlight to a practitioner the milestones of the contacts Significant events are recorded for a client in the Personal Details module Significant events include e Court Proceeding e g Emergency Protection Order Section 7 Report etc e Family e g Parents separate Step parent Death in family Drug abuse etc e Personal e g Notified as missing Domestic Abuse Drug Abuse etc To Add a Significant Event Select the Personal Details of the client Click on the Sig Events tab Z Copyright 2015 CareWorks 64 May 2014 careworks Personal Details of James O Neill 36286 Aged 11 as Incomplete Step Personal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergelInfo Start Date Event Group bad End Date zl Event a Comments A v al Start Date End Date Event Group Event Created By Comment i v lt gt Insert Cancel i mti Famil Enter a Start Date for the event Event Group amiy Event Select an Event Group and an event from Reason the drop down lists Risk Assessmentk su Debt Issue Domestic Abuse Additional information such as a Reason or Alcohol Abuse Drug Abuse a Comment can also be recorde
150. available members with their unavailability logged Panel Member Unavailability Detail S mickey Diver ka Registered Member Location Unavailable From Member Unavailability Hot Specified x m Mar 2006 29 Mar 2006 H On Holiday Unavailable To Comment Member Mr Initial Panel pat redmond percival mandy Pat Postman Roger de Dodger Richard Parr mickey Diver Location Mot Specified Location Location Location Mot Specified Mot Specified Mot From Date OF Mar 2006 03 May 2005 O02 Mar 2006 01 Apr 2006 O1 Mar 2006 O1 Mar 2006 O1 Mar 2006 14 Mar 2008 O2 May 200 10 May 200 15 Apr 200 OS Mar 2008 The fourth tab Panels is where you create the individual panel meetings by selecting venues and members and associating them with a Panel Date Initially a venue is picked from the dropdown list a panel date and time selected and a maximum number of attendees established Note The number of attendees relates to how many young people the panel will deal with during the duration of the meeting It could for example be used for an Initial Panel Meeting with one young person but it might also deal with a Review and Final Panel for two other young people In this example the number of attendees would be three and any attempt to add further attendees will be stopped by CareDirector Youth Windows Internet Explore
151. ave the document HMTL Preview This allows you to view the document in HTML without the control butt howing Html Preview ae Check Spelling You can check your spelling This will check the entire document by default Words unknown to the dictionary can be added Check spelling View in Word This allows you to view the document in Word and save outside of Ter CareWorks if necessary It is also where you print the document lew in ord This allows you to close the document When you Save initially you will be presented with the following message Z Copyright 2015 CareWorks 169 May 2014 careworks Windows Internet Explorer J Do you wish bo send this document in the Future as xml IF you answer OK certain Fields will be validated Cancel This message is related to electronically dispatching the document to the YJB Placements Unit and is to be utilised when you have a young person who is likely to be remanded or sentenced to custody If you click OK it will validate before dispatching that you have correct entries in e Date of Birth e Sources of Information e Vulnerability Section e Risk of Harm Section e Completed by e Completed date If there is no risk of custody or the document is not yet complete click on and the document will be saved in the normal HTML format Please note that if a user first saves and then immediately clicks on close you will see the following prompt Microsoft In
152. bridge 514054 Age 14 Category Core Assessment Type Core Asset Association Outcome Document Information Case Stages Case Stage x Applies to of PSR nal Referral Order Panel Meeting Case Stage Score Hearin ation Completed O g Start of Order e gt Release from Custody Review Date sama E Completed By Hearing Date Note The Start of Order and ISSP Start should be one and the same document unless the YOT and ISSP teams operate separately In the former the same Asset can be given two case stages whilst in the latter it will be two separate documents The End of Order and ISSP end are likely to be separate documents unless the Order is a 6 month one You proceed to choose what this case stage Applies To Document Information Case Stages Case Stage Start of Order a Applies to 7 m Ioearing Case Stage Score Hearing Type Outcome Duration Completed On Completed Gyasssiul re Date iapa E Finally you choose from the drop down list Document Information Case Stages Case Stage Start of Order x Applies to Outcome 7 Of Y Case Stage Score Hearing Jul 2007 Referral Order Hearing Date Date m a Z Copyright 2015 CareWorks 171 May 2014 careworks Z careworks To save the Case Stage you click on Insert and are presented with the following prompt Windows Internet Explorer The system will use the current conten
153. caled Approach Details for Tyrone Sanders 515919 Age 14 Ref No 107279 Selected Doc Type Case Stage Score 7 DY TOT LoF Outcome Hearing Date Duration Risk Triggerec la Core Asset Start of Order 3 34 37 2 Sep 2009 Core Asset PSR 3 34 37 a 22 Sep 2009 Static DynamicTotal Score LoR Date Completed Completed By Current Intervention Level a ee asi On clicking the button an Message from webpage Intervention Level is calculated and l o o The record was successfully inserted recorded in the grid listing and a confirmation message displays as shown OK The ROSH and or Core Asset details that produced the Intervention Level are summarised in the lower grid listing displaying the ROSH risk level Core Asset Static Dynamic and Total scores and related LoR The Date Completed indicates when the Intervention Level was calculated and recorded and the Completed By column indicates the user who recorded it within the Scaled Approach screen The Current Intervention Level column displays the level calculated See section 1 6 for further details on intervention level calculations In the above example the Intervention Level calculated is Intensive Z Copyright 2015 CareWorks 339 May 2015 careworks Scaled Approach Details for Tyrone Sanders 515919 Age 14 Ref No 107279 Selected Doc Type Case Stage Score ST DY TOT LoR Outcome Hearing Date Duration Risk ee Core Asset Start of Order 3 34 37
154. cally or via the escort Repts services the required papers for someone going into custody Licence This is the date upon which the young person was recalled to custody following non compliance with conditions Recall New Release this is the new release date following recall Responsible Officer Agency This will identify who has primary allocation for the programme Role Team This will identify who has primary allocation for the programme Name This will identify who has primary allocation for the programme Intervention Displays the different Intervention Levels represented in the current listed records enabling users to filter the list by Intervention Level Displays All bevel by default 5 The intervention level is displayed in red if it is for a date older than three months 6 The intervention level is displayed in black if it is for a date within the last three months The intervention level does not change once the programme is flagged as Completed successfully or Concluded Closed Programmes are displayed as Not Applicable Accommoda This is where you record the Accommodation Opinion at the end of a programme based on the Leaving Care Act Note It is quite possible that a young person could have both the Breached and Completed Successfully boxes ticked In this example they could have had their breach hearing upheld and asked to continue on the order which then complied with and completed In Parenting Programmes Volunt
155. ccomodation Under Seection 20 You would next identify the Placement AS Placed for adoption with consent under section 19 of the 2002 Act with current foster carer A4 Placed for adoption with consent under section 19 of the 2002 Act not with current foster carer AS Placed for adoption with placement order under section 21 of the 2002 Act with current foster carer A6 Placed for adoption with placement order under section 21 of the 2002 Act not with current foster carer Fi Inside La Foster Placement With A Relative Or Friend F2 Inside La Placement With Other Foster Carer Provided By La F3 Inside La Placement With Foster Carer Through Agency F4 Out Of County Foster Placement With A Relative Or Friend F5 Out Of County Placement With Other Foster Carer Through La F6 QOut Of County Placement With Foster Carer through Agency Hi Secure Unit Inside La Boundary H Secure Unit Outside La Boundary H3 Children Homes Regs Homes amp Hostels Inside La Boundary H4 Children Homes Regs Homes amp Hostels Outside La Boundary H5 Residential Accommodation Not Subject To Childrens Homes Reg Mi Missing From Placement In Refuge M2 Missing From Placement Whereabouts Known M3 Missing From Placement Whereabouts Unknown Pi Placed With Own Parents Or Person With Parental Responsibility P Independent living e g in flat lodgings bedsit B amp B or with friends with or without formal support P3 Residential Emplo
156. ck Ronald Deo 306350 Frank Vickary Frank 410810 Adrian John Vicker Adrian John Alternatively double click on the 35883 Alfred John Vicker Alfred John 316490 Arthur Wilfred Vicker Arthur wilfred 1 i 316490 Artur wil Arh relevant person in the results list 403236 D Vicker D 409194 David Vicker David 408273 Hilda Margaret Vicker Hilda Margaret 300232 Ivy Vicker Ivy 312746 Mona Vicker Mona 418024 Stella Vicker Stella 310566 Stephen John Vicker Stephen 403592 Windsor Vicker Windsor AA OO Z Copyright 2015 CareWorks 222 May 2014 careworks Client Na k 514617 Information from their Personal Surname Vicious Details will automatically display Forename Sid their full name client ID number and Date of Birth Middle Name Date of Birth Commencement Age The Commencement Age is automatically calculated from the persons Date of Birth to the Start Date that they are known to have begun association with the Group Gang This calculation takes place when the record is inserted The Send Alert tick pox automatically defaults to ticked although a user can manually over ride this and un tick it by single clicking if required See later section on Alerts for more detail Start Date refers to date when it is known that Start Date 15 Jun 2008 fay the person became associated with the End Date fz Group Gang Review Date f End Date refers to the date if when it becomes known that
157. creen as below Copyright 2015 CareWorks 248 May 2014 Events Incidents Date amp Time Planned Observer of Event Incident Start Date Start Time Agency Individuals End Date Bl End Time Role Team Other v Date amp Time Actual fel z 1e Sid ee Start Date 15 Jun 2008 Start Time i Taken By End Date 15Jun2008 End Time SS eae eee Gencys YOT X Mode In Person z Role Team Intensive Team M Type alcohol Involved Name alan About ward Test Ward Incident Summary Cross Border Location To be confirmed a Information Status Other Young People a e Group Name Member Name El Faketown Warriors Tyrone Wellard Update Cancel Add Follow Up Details Add Persons Groups Involved Back To edit an entry for Follow Up action click 99 Follow Up Details again at the bottom of the Events Incidents details screen above to reopen the Follow Up action window shown below Event Follow Up Web Page Dialog Highlight the Follow up entry in the Events Incidents Follow Up list by single clicking and the detail Follow up Date 16 Jun 2008 Follow up Type Referral to Police will be displayed in the fields at the Follow up Details Management Sign off Details top of the window Agency YOT X Agency YOT v Role Team Intensive Team 7 Role Team Intensive Team Name Alan About Name Aaron
158. cted by searching for them by clicking the Search button on the Personal Details screen Searches will return only Clients you are authorised to view halt hd Toate ol Er Alternatively the button can be used to return from other modules such as Referrals Assessments etc to the Personal Details screen for a client Similarly when a client is selected in any CareDirector Youth module selecting the Personal Details module from the left hand window will display the personal details of that client Copyright 2015 CareWorks 52 May 2014 Once the Personal Details screen for a client has been selected and are displayed on the screen these details can be updated or additional details can be added Reminder A banner on each screen displays the name of the current client Reminder If a Workflow has been configured for any screen in the Personal Details module the mandatory fields may differ from those shown here To Add or Update the Religion field Bangladeshi inc British Select the personal details of the client Black other background Caribbean _ Chinese Choose a Religion from the list Czech Republic East African Asian English Click on _Update_ to save any changes Indian Italian Japanese Lithuanian Mixed Other Mixed other background Not Known i To Add or Update the Phone Number Select the personal details of the client Phone 1 O171 125654 Type the information in the Phone field
159. cumentType Date Completed Completed By Score End Score Cloned Date Created Created By PSR Sample for Testing Alan About INA INA 29 Feb 2008 You then need to highlight the line by a single click and click on the Proposal tab The following will appear Document Information Case Stages Proposals Proposal T Duration i Amount ISSP Reason Main Proposal Duration Type Amount ISSP_Reason i You will record in the Proposal tab the proposal that you have outlined as part of your report You will then record a nominal duration based on your proposal Document Information Case Stages Proposals Proposal v Duration v Amount ISSP Reason v Main Proposal Duration Type Amount ISSP_Reason Please note that next to the Cancel button you will see a message in either blue or red that indicates that the young person is or is not ISSP eligible BE Cancel This young person was not ISSP Eligible on the date of the associated Hearing In those instances where the young person is ISSP eligible and you are not proposing ISSP as part of their proposal you can record the reason you are not proposing ISSP Proposal xi Duration bal Amount ISSP Reason v Main Proposal Duration Type Amount ISSP_ Lack of capacity i Action Plan Order 3 Months 0 Less Intensive outcome not proposed Less intensive outcome proposed Copyright 2015 CareWorks 180 May 2014 Once
160. cuments Ascribing the Next Case Stage Following the ascribing of the first case stage you may leave the completed Asset until such time as you do a further assessment or immediately re assess the document so that further assessment can take place To re assess highlight the particular document and click on the button The following prompt is displayed Z Copyright 2015 CareWorks 173 May 2014 careworks Windows Internet Explorer You have chosen to Reassess a Completed document You should only proceed if you want to Reopen the document and you want to modify and save changed content PLEASE WOTE that if the document has already been associated with a Case Skage of an Order or with a Court 4ppearance wou Will still be presented with the ORIGINAL content that was current at the time when that association was made The modified content will only be available to Case Stages or Court Appearances with which the document is associated Following its next Completion i Cancel Clicking OK re opens the Asset in our example and you can commence the re assessment Note Once a document has lost its Completed Status then you can Lock that document by using the _ 95 button Z careworks When using this button you will receive the following prompt Windows Internet Explorer y You have chosen to Close Complete 4 document You should only proceed if you are sure that this document should be flagg
161. d Persons and Opponents of a Group or Gang and related Events and Incidents SCS 2S The Groups and Events Incidents modules have been developed based upon requirements of the YJB Youth Justice Board and feedback from Careworks Youth Offending Team customers The Groups and Events Incidents modules are stand alone modules within the system which enable users to add a new Group or Gang and associate clients within CareDirector Youth with the Group or Gang Users are also able to add characteristics in relation to the Group or Gang and record Events and Incidents involving the Group or Gang The user can trigger an automatic alert within Personal Details to inform others of a particular persons association with a Group or Gang and also an automatic email notification to a Team Manager to flag the same The stand alone nature of the Groups and Events Incidents modules enables easy configuration in terms of Profile Based Security allowing the modules to be restricted at the levels required for prescribed staff The stand alone nature also means that users are able to enter all the necessary information in the one place although linkage behind the scenes between the Groups and other modules such as Personal Details and Offences will enable users to view relevant information from other areas and vice versa The Groups and Events Incidents modules are located towards the bottom of the CareDirector Youth tree under the Y
162. d Hearing The type of proposal is displayed in the grid listing and the related requirements can be viewed by single clicking to highlight the proposal in the grid listing The requirements selected for the proposal are then displayed as ticked in the top portion of the proposal screen YRO Outcomes Recording the Outcome and Requirements Once an YRO sentence has been passed at court the sentence hearing is recorded as usual The Court Outcome Type is selected as usual along with the relevant hearing from the drop down list The TICs Taken into Consideration Duration and Comments are entered as usual and the Main Outcome and related Offences check boxes ticked Z Copyright 2015 CareWorks 324 May 2015 careworks Z careworks Outcome Details for Tyrone Sanders 515919 Age 14 Ref No 107279 Outcome Requirements Conditions Proposals Outcome Type Hearing Outcome Main Outcome m Offence Duration 12 Hours None Amount 0 W 07 Sep 2009 Burglary In A Dwelling 351 Comments M 07 Sep 2009 Possession Class B Drug 350 The three YRO types are listed in the Outcome drop down list Outcome r Farental Fine Parenting Order Crime Non Residential Parenting Order Crime Residential Main Outcome Duration Parenting Order Education Non Residential Parenting Order Education Residential Amount Parenting Order Other Non Residential
163. d corner Members Related Persons Once a Group Gang has been selected from the list on the Group Details list screen the Members Related Persons tab becomes enabled Grop Details Group Details Members Related Persons Characteristics Known Opponents Name Faketown Warriors Ethnicity Black or Black British Type Gang Street Nationality British Ward Test Ward Information Status Youth Professionals Cross Border Location To be confirmed gt l Start Date 01 Jun 2008 E Known Website none End Date x a Comments Eal GroupID Name Type Ward Cross Border Location Ethnicity Nationality Information Status a 5 Th Group Gang Offending Peer Group 6 testl _ ui Gang Other Test Ward To be confirmed if Gang Gang Other 8 Group of Group Gang Street Test Ward To be confirmed Not Known Australian Other 9 St Anns Bloods Gang Street Test Ward To be confirmed Black or Black British British Other Young People aketown Warriors To be confirmed ck o ck Britis iti Youth Professionals If there is no Group Gang selected the Members Related Persons tab will be disabled greyed out The Members Related Persons tab allows a user to view all existing people who are known as associated with a particular group or gang in some way edit details of an existing Member Related Person and also create new Members Related Persons Copyright 2015 CareWorks 220 May 2014 Yember Related Persons
164. d export to Excel Z Copyright 2015 CareWorks 121 May 2014 careworks Z careworks YJ ExcelColumnSelect Webpage Dialog EW http 192 168 9 64 raiseweb_rc9afCommon ExcelColumnSelect aspx rv 1201101561473 ha Available Columns Selected Columns Offence Date Offence Category Offence Type Gravity Age At Offence Admitted Down Move All Columns gt gt lt lt Remove All Columns Export Back http 1 92 166 9 64raiseweb rcdafCommonfExcelColumnSelect aspx rv 17011 na Internet If you tick the M Show Al box then you will see all the young person s hearings and not just the ones related to the particular referral You click on the Insert button Insert to create the new hearing Hearing Details Hearing Offence Details Attendees Hearing Details Hearing Date 5 Cam C PM Proceeding Type criminal sss Court Type FN a Court Name P Court Mo Sitting At ap OR eae e E Bail or Remand Proposed Remanded on Unconditional Bail At risk of receiving secure remand sect 130 Client Attended as Scheduled At risk of receiving custodial disposal Client remained in custody Hearing Details Copyright 2015 CareWorks 122 May 2014 Fill in the Hearing Date by typing in the date in the agreed formats 07 Jan 2007 22 01 07 or 22 01 07 or by clicking on the calendar Hearing Date 22 Jan 2007 Hl Next to that you will see a number in a box This sign
165. d on this Misuse screen Letters The CareDirector Youth system can create and print standard letters A local system administrator is responsible for adding in the letter templates to be used at your location To Create a Letter 4 Select the client and choose the Letters tab from the Personal Details module Date Created Bl Letter sent to Client Comments e Fillin the Date Created Choose a Letter Template from the drop down list Z Copyright 2015 CareWorks 65 May 2014 careworks Fill in any Comments about the letter and Click Insert A letter appears on the screen based on the template selected The client s details such as name and address are automatically filled in by the system p b Check Spellings Close A Ghee s4aBeeOSely9ere MO 3s SoS YG FY 3 a 2 ECK SEROA Y HERE x mam Sey lt N a i iil Inline style Normal Tahoma gt Size Zoom 7 To the guardian s of Daisy Coleman 27 Main Street Anytown BND 5234 We have received a referral for your child Daisy We will shortly be in touch to follow up on this matter In the meantime could you please confirm that the date of birth for your child is 04 Dec 2007 and that the address at the top of this letter is your correct address Kind regards Social worker Partley Social Services Normal Q Preview Words 73 Characters 414 Y The letter can be printed out for sending by clicking on the Prin
166. d to a Referral Order Hearing 1 A Remand and Bail Hearing You select the Hearing Details module by clicking on hearing details in the left hand menu Careworks RAISE Welcome Aabout Logout Change Password 6 G Personal Details L Client Search G Referrals L Substance Misuse G Contacts G Enforcement L Offences a Hearing Details You will be presented with the Hearing Details screen Z Copyright 2015 CareWorks 120 May 2014 careworks Hearings List for Sheila Bournheath 513994 Age 16 Ref No Distinct List 106276 Ref No Hearing Date Hearing No Iterations Appearance Hearing Type cial for Hearing Hearing Text Next Date Offence Bail Status Court Type LI gt T Show All Insert Delete Search Print Excel Back Note There are a number of buttons on this screen Their functions are as outlined below e _Search button opens up a screen that allows basic searches to be conducted e Print button allows you to print off hearings gt ExcelClient Windows Internet Explorer E http fg 168 a 64 raiseweb _fc9a common excelcientwindow aspx Title Offences List File Edit View Favorites Tools Help Snagit Fa g a a e T Offences List a Ref No Offence Date Offence Category Offence Type Gravity Value a at Offence Admitted 106344 16 Jun 2007 Robbery Assault With Intent To Rob 6 e Excel button allows you choose details of hearings an
167. d to note whether one has been arranged You must state whether the young person is local or is from outside the borough or county Residence X The Referral Taken By section is already completed with the details of the logged on user although these details may be changed if required Copyright 2015 CareWorks 91 May 2014 Z careworks Referral Taken By Agency The Action Taken section records key dates at different stages of the Referral During the creation stage the initial Action Taken with its date is recorded as well as the Reason for that action The Action Date should always reflect the date that a task is undertaken which is not necessarily the date that it is put on CareDirector Youth The date and time that you enter the data is automatically stored but the Actual Date entered is very important Date of Referral is considered to be the Action Date of the first Action taken which is that of Pending Allocation Current Action Action Taken Pending Allocation Action Date 1 Jan 2008 At this stage all the necessary details for a new Referral have been recorded To save these Inen button is pressed The details on the form are validated If any details the mandatory fields are missing you are prompted to complete them before the Referral can be created After validation a new Referral is created and a unique Referral number is allocated You will receive a confirmation message Windows In
168. de PivotChart Field Buttons clgelsender T Format PivotChart Field PivotChart Options PivotTable Wizard Refresh Data Hide Pivotthart Field Buttons Group and Show Detail Al Hide Levels The chart is a standard Excel chart and so the normal operations exist to change the chart type layout etc E Note When a Pivot chart is refreshed some formatting options on a chart may be lost since Excel recreates the chart on refresh To overcome this you can record a macro that adjusts the formatting etc and re run this macro after refresh Z careworks Adding Drill through Functionality to Reports In order for the drill through functionality to function it requires a VBA macro to be part of the Excel workbook There are 2 methods to achieve this 1 To create your spreadsheet in a workbook that already has the macro 2 To copy the macro from an existing workbook and paste into the new one To use an existing workbook use the yot_warehouse_template xls document which is in the careworks yotwarehouse reports directory on your server or on your PC This is an empty Copyright 2015 CareWorks 316 May 2015 workbook which already contains the drill through macro The workbook contains a sheet called config hugh ot warehouse 2500 Refresh Connection On this sheet there is a cell for entering the server name and a Refresh button This is used for modifying existing Pivot tab
169. ditional Bail Data Convert At risk of receiving secure remal None Remanded in Custody l Remanded in Police Custody At risk of receiving custodial disg Remanded on Bail Supervision Support Remanded on Bail Supervision and Support with Tag Remanded on Bail Support Programme Voluntary Remanded on Conditional Bail ee te Remanded on Conditional Bail with Tag Remanded on ISS Bail Remanded on ISS Bail with Tag Remanded on Unconditional Bail Remanded to Local Authority Accommodation Remanded to Local Authority Accommodation with a security requirement Remanded to Local Authority Accommodation with Tag Remanded to Youth Detention Accommodation Warrant with Bail Warrant without Bail The next four tick boxes each have a specific purpose and you will need to tick them if they are relevant to the hearing you are currently entering The first of these relates to the possibility that the young person may receive a Secure Remand at the hearing that is being entered This is required for CareDirector Youth to calculate the ISSP Route C which partly involves the young person being at risk of receiving such a remand At risk of receiving secure remand sect 130 Copyright 2015 CareWorks 124 May 2014 The second of these again relates to ISSP but this time it is in connection with Route D This is where a young person has been released from custody within the last six months and at this particular hearing or a future he
170. dley 2 2 Post Court Carol Beoley 1 1 3 ps Client ETE Summary This report creates a snapshot of the current Education Training and Employment of a specific young person You will need to know the young person s client number for this report In the example shown below we are looking at a young person s summary as of the end of December 2005 Client No S00017 Running the report creates the following report Copyright 2015 CareWorks 291 At Date 31 dec 2005 May 2015 Education Training amp Employment Summary Report Shireen Seventeen Client Detail s Address 17 Test Street Test Town Post Code Tel Date of Birth 17 Jan 1589 Age 18 Gender Female Ethnicity Any other Asian background Education Start Date End Date Type School Address Tel 01 Sep 1999 26 Jul 2005 Secondary Testtoven Comprehensive School Road 01234567897 TYS FUR 02 Sep 1554 21 Jul 1999 Middle School Northtown Middle School School Street 01678765492 Testtown PE YU Employment Start Date End Date Type Occupation Employer Address Post Code Tel 05 Aug 2005 19 Oct 2005 Full Time Gardener Gravesend Council Gravesend Cemetry TRS YU 0207876544 View Young Person s Summary Report View Young Person s Summary Report You will notice at the bottom a link to the Young Person s Summary report Clicking on this will take you the chronology of the young person Client History This report outlines a brief histo
171. e Adobe Acrobat Document 23 2KB From hugh While files from the Internet can be useful some files can potentially harm Your computer IF you do not trust the source do not open or save this file What s the risk You then make your choices in connection with this message box When viewing a report you can always drill down on any count held in a cell of the report Count of distinct Referral s by Allocated Agency Role Worker amp Referral Reason Request for YOT Prevention Services Jane Manager 1 1 Duty Team YOT Duty Team 1 FOT 1 Total 1 Holding the cursor over a count such as will turn the cursor into a pointing hand and clicking on the number will reveal the information behind the number 01 Aug 2007 Allocated Ongoing Request for YOT Prevention 500062 Salisbury Support Services Z Copyright 2015 CareWorks 288 May 2015 careworks Z careworks In addition you can see below the indenting of each row of information Role Worker Referral No Le Duty Team Le Jane Manager This takes you down through the levels of information and shows the connection between different sets of data Client Reports Case File History This report enables you to see the entire Pre Court and Court Outcomes and the related Court Hearings and Offences You can choose whether you want to see Pre Court Outcomes and whether you want to see all Court Hearings or just those where the young person was s
172. e Once a document is opened it is functioning as an HTML document outside of the CareWorks application Therefore it is possible for the application to be timed out without you being aware of the timeout Consequently you may lose the data you have input to that point CareWorks advises you to constantly save as you work in a document Note It is possible for you to reopen CareWorks YOT CareDirector Youth at any time by clicking on the icon on the base of the screen This allows you to go back into CareWorks if you were looking for a particular piece of information Carewiorks RAISE H iy Document Frame 16 52 Z Copyright 2015 CareWorks 168 May 2014 careworks If you at any stage enter a date which has the completed function and then move to another part of the document you will get the following message Microsoft Internet Explorer x a Populating this Date Field and clicking on Save will close the document For editing Essentially the prompt is telling you that if you save and exit with this date box completed you have locked the document Once the work is completed on the document you have the following functions Save Locally This facility will become active when the document has been exported from CareDirector Youth and you are saving outside of Save Locally the application Saving it locally then allows the document to be imported into CareDirector Youth This allows you to s
173. e Prog Start Date Prog Agreed Date Location Planned Meetings D Compliant Meetings O Non Compliant Meetings 0 Non Attended Consequences Total When a programme is set up for a client any number of planned statutory contacts can be linked to that programme If these are recurring contacts they can be set up in Contacts module using the recurring option and entering the required number of reoccurrences Note The Contact Type needs to be Counts Towards Programme to enable it to be attached to a programme Z Copyright 2015 CareWorks 160 May 2014 careworks As these Planned Contacts become Actual Contacts or not then this is reflected in the Compliance panel Note The Compliance tab needs to be viewed in order to see the consequences of any non compliance Contacts Meetings Non compliance Programme Prog Start Date Location Prog Agreed Date Planned Meetings Compliant Meetings Non Compliant Meetings Non Attended Consequences Consequence Warning Letter None The Non Attendance Consequences such as Warning Letter are displayed as a result of what is entered in the Enforcement module Note When you view the Non Compliant Meeting window bear in mind that these can be a mixture of non attendances and future meetings that have not yet taken place Z Copyright 2015 CareWorks 161 May 2014 careworks Chapter 10 Assessments and Documentation T
174. e static and dynamic factors between 33 and 64 inclusive OR High or Very High risk of serious harm as indicated by risk of serious harm assessment Summary You should now be familiar with e Recording a PSR Proposal of a YRO with related requirements e Recording a court Outcome of a YRO with related requirements e Maintaining a YRO Programme with related Interventions e Recording Contacts for a YRO related to specific requirements e Using the Scaled Approach module to assess interventions levels automatically e Using the Scaled Approach module to manually over ride automatically generated intervention levels e The calculations performed to automatically identify Intervention Levels Z Copyright 2015 CareWorks 348 May 2015 careworks
175. e Date On Select the SEN Stage from the drop down list Click on Insert to update the client s details The ID is automatically allocated by the system H Reminder Dates can be entered by typing in the date or by selecting the month and year from the drop down lists in the calendar and the clicking on the date Other Tabs in the Personal Details Module There are other tabs available from the Personal Details screen Personal Details of James O Neill 36286 Aged 11 E E Fersonal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergeInfo SCS 2S Employment Legal Status Sig Events Letters Audit Trail SCS 2S SCS 2S SCS 2S SCS hS Z Copyright 2015 CareWorks 61 May 2014 careworks Z careworks Merge Info d Reminder The actual tabs shown as well as the fields on those pages depend on the module profile associated with the user s logon Employment The Employment screen is used to record details of jobs held by the client including apprenticeships voluntary work and part time work Personal Details of James O Neill 36286 Aged 11 ae Personal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergeInfo Employer Address Occupation Type v Date Started E Date Left Engagement HH MM per Week Post Code Unemployed O Phone Reason Left TY Trainer Status
176. e SCT Mary Bournheath Parent Carer 1 106276 John Evans Court Duty Officer 106276 Sheila Vector Defence Solictor 106276 PC Roberts Miscellaneous Other 106276 Copyright 2015 CareWorks 135 May 2014 careworks Chapter 8 Outcomes The Outcomes module is where all outcomes either Pre court or Court outcomes are recorded Pre Court outcomes are e Police Reprimands e Final Warnings e Fixed Penalties The Court Outcomes covers all possible outcomes that a Court may decide at a Sentence Hearing Function To open Outcomes you identify the icon on the left hand side of the screen and open with a single click Careworks RAISE Welcome Aabout Logout Change Password 4 Personal Details Client Search Referrals Substance Misuse E5 Contacts Enforcement Offences Hearing Details Outcomes This opens up a blank Outcomes screen unless there have been Outcomes previously recorded against that particular referral Z Copyright 2015 CareWorks 136 May 2014 careworks Outcome List for Ref No Ref No Hearing Date Main Outcome Outcome Type Desc No of Offences No Of Tics Amount Duration Duration Hrs Revocation Date Amended Ng eee on I Show All New Search Print Excel Back Note To insert details of an outcome you must have already selected the appropriate referral and when inputting Court Outcomes there must be a hearing of type Sentence If you attempt to ent
177. e is a predefined list of names of people who fill specific roles within a particular agency then that name may be selected from the Name drop down list For example if a school initiate a Referral and their names are already set up then it would be possible to select a teacher s name If the name is not available in the list you may record the name and phone number in the free text fields The Zoom button 4 beside the Referrer field can be used to search the YOT database for details about the Referrer and contact details may be added directly to the database This allows inclusion of additional contact details such as address for the Referrer Select Mode to record how the Referral was received Z Copyright 2015 CareWorks 89 May 2014 careworks Z careworks Court List Direct Email Fax Form In Person Internal Letter Not Known Other It is also necessary to include a Reason from a pre defined list in the Reason field Converted Data Notification of a Child Safety Order Notification of a Sex Offender Order Notification of Anti Social Behaviour Order Notification of Arrest Notification of Child Youth at Risk Notification of Final Warning Notification of Fixed Penalty 40 Notification of Fixed Penalty 80 Notification of Parenting Order Crime Notification of Parenting Order Other Notification of Police Informal Action Notification of Police Reprimand Notification of Referral Order Notif
178. e list screen clicking on 2 _ in this screen will refresh the list so that all Groups Gangs are displayed once again rather than just the search results Saving amp Printing Groups Gangs The Excel button at the bottom of the list screen enables the user to export the currently displayed list into Excel so that the list can be saved and or printed Clicking on the Excel button will open up a selection window as below In this window users can select which columns from the list need to be exported Z Copyright 2015 CareWorks 217 May 2014 careworks Z careworks A ExcelColumnSelect Web Page Dialog Available Columns Selected Columns Description Groupid Name Type Ward Cross Border Location Ethnicity Nationality Information Status Known Website Start Date i lt Remove All Columns lt Remove All Columns Columns Users can click on an individual item in the Available Columns list to highlight and click the button to include it in the Selected Columns list repeating the process for each column required Similarly clicking the min button will move an item from the Selected Columns list back into the Available Columns list Alternatively clicking on Mave All Columns gt 4 lt Remove All Columns will shift the entire list from Available Columns to Selected Columns and vice versa If an item in the Selected Columns list
179. e prompted to confirm closure Z Copyright 2015 CareWorks 107 May 2014 careworks Windows Internet Explorer B Are You sure you want to request closure of this referral Cancel Clicking on Lo K will bring you confirmation of the closure and the referral will be greyed out 106478 For Karim Blackwell 514163 Age 15 Ref No EE REESEN EI ESETA CETE 106478 04 Feb 2008 ontact Referral Priority Level Start Date 2 es Briar Referral Details Referred By Referral Taken By a lame a urrent Action tid aken Closure Requested n Datex 07 Feb 2008 00 00 Action History oN 4 Delete rint Secondary Allocation Back Step Three Approval or Rejection of a Closure Request As a team manager you will have access to the Caseload module Careworks RAISE Welcome Aabout Logout Change Password Work Management Client Search User Preferences Alert Me CaseLoad Change Teams Clicking on caseload will open up the screen Z Copyright 2015 CareWorks 108 May 2014 careworks Z careworks CaseLoad Agency Al x Other Manager Admin Team Leader All aa Role All Start Date 29 Feb 2008 Bl and the previous 6 days Name All Y Requested Approved All v Change Team a Referral Number Task Sub Task Client Name Case No Ref No Requested By Request Date Allocated To i Lac Daisy
180. eWorks 305 May 2015 careworks BNote An alternative route to this is to select Data gt Import External Data gt New Database Query Either route will work fine You click on the OLAP cubes tab Choose Data Source Databases Queries OLAF Cubes OK New Data Sources fence Browse Options BNote As you build your queries it will be the case that your desired data source might appear in the list select it and proceed as shown later To create a new data source select New Data Source and click on OK and you will be presented with the dialog box as shown Create Hew Data Source What name do vou want to give pour data source Enter the name of the cube you want to connect to you can give it any descriptive name you like here Z Copyright 2015 CareWorks 306 May 2015 careworks Z careworks Create Hew Data Source What name do vou want to give pour data source Clients Select an OLAF provider for the database you want to access Click Connect and enter any information requested by the provi Connect Select the Cube that contains the data you wan 2 T Save my user ID and password in the data source definition Ok Cancel Make sure you select version 8 0 of the OLAP provider Click on Connect Create New Data Source what name do vou want to give pour data source Clients Select an OLAF provider for the database you want to access
181. eady have a partial record of the same client You can merge these two records when importing the new client record 1 Select the Client Search module 2 Click Import Case Import Case 3 If there is a duplicate record the Duplicate Client Analysis window launches 4 Select the existing client record and click Merge Z Copyright 2015 CareWorks 78 May 2014 careworks Z careworks Duplicate Client Analysis Duplicate clients where found Please review information and choose one of the options to proceed Client Client Name Date of Birth Gender Ethnicity PostCode Phone H XML Case Fergus James 17 01 1967 00 00 00 M English 519353 Fergus James 17 01 1967 00 00 00 M English Merge Import Case 5 A message is returned that the case was successfully imported 6 Click Close Now both the imported and the existing record are successfully merged Searching Imported and Exported Clients You can trace any imported or exported clients in the YOT Case Transfer Audit module All clients imported or exported can be traced here The module has a number of filters which can be set to allow you to search for clients You can search by client number action taken imported or exported and a range of dates between which the client may have been imported or exported All imported files have a log file which can be viewed Copyright 2015 CareWorks 79 May 2014 careworks Case Transfer Audit
182. earing x You will then need to enter the Type of Hearing and any Hearing Details before pressing the Insert button Type Of Hearing Trial Finding of Guilt Guilty Plea 3 At risk of receiving secure remand sect 130 MW Client Attended as Scheduled At risk of receiving custodial disposal Client remained in custody Hearing Details 4 witnesses have been called by defence You will be taken to the Appearances Offences Details where you will see the offence in the bottom box and you select that offence Complete as follows Hearings Details for Colin Blackwood 514031 Age 15 Date 12 Feb 2007 No 3 Ref No 106322 Hearing Details Hearing Offence Details Attendees Hearing Offence Details Available Offences Offence Detail As t t 22 Reason for hearing the offence s Trial Finding of Guilt Guilty Plea ER Found guilty a Hearing Details Eal Next Hearing Date 26 Feb 2007 Plea Entered Not Guilty Bail or Remand imposed Remanded on Conditional Bail Must report to Police Station daily ts Must not enter Test Town Shopping Mall 4 Bail Conditions and or Commen PSR Requested M PSR Directions Serious Enough a PSR Due Date 26 Feb 2007 Ha Hearing Offences Ao Selected First App Date First App No Off Date Plea PSR Directions Hearing Type PSR Due Date Offence 1 When setting a Sentence Date and asking for reports you are required to fill
183. ecorded because of the possibility of on going work A referral represents an episode in a young person s life and in the Youth Offending context that is when they are at risk of or actually offending A young person can have one or many referrals and a Referral will always be linked to a client Each Referral may have associated offences hearings assessments interventions and programmes Creating Referrals To access the Referrals module you click on the appropriate icon on the left hand side of the screen Careworks RAISE Welcome Aabout Logout Change Password E3 Personal Details Client Search __j Referrals The start point for a new Referral is the creation a new person or finding an existing person Client Sea A search for the person is initiated using the rch facility When the relevant Personal Details are displayed on the screen you select the Referrals module A screen will be displayed showing any existing Referrals for that client Copyright 2015 CareWorks 86 May 2014 List of Referrals for Eric Tanworth 513829 Age 15 Ref No 106122 03 Jan 2006 Agency All w Action Taken All v Role All w Priority Level All a Name All Show All O Created Date Start Date Case No RefNo Client No Surname Middle Name First Name Action Taken Allocated To Agency a Y 17 Dec 2007 16 28 03 Jan 2006 106122 513829 Tanworth Eric Allocated Ongoing S
184. ect Pivot Chart Help 100 5 i B i pivotTable 4 Mi 22 R anges End Review This will produce a new sheet with the chart located in it Copyright 2015 CareWorks 314 May 2015 O Unknown YN Iysape fueg PUNOIBYIEG pax Jayjo Auy dnow6 ajuyja Jayo Auy puNoJHyIe yIe G Jayjo AUY URI dnog Juya 18440 10 asaulys ys 4398 9 10 43 Pax py BUY MA puUNoJHyIe ueis Jayjo uy UBISH pue apun punosyaeg ayyna Jayjo Auy ysu SHUN ueaqggeo 4IE G pue SHUN UBIWY AIEG PUE AUAA JUBISIHE UAKOUY JON ueIpul asauly5 ubaqques ysg apynh To move the chart back to the same sheet as the Pivot table you need to right click on the chart and select location Format Plot Area Chart Type Source Data Chart Options 3 D Yew Chart Window ysi apur UEAGQUe yzg UE IY AIEA K UE FS IE d UOU Op UEIPU asauly5 UEaGques YS Sy iy Select As object in and select the required sheet from the drop down List May 2015 315 Copyright 2015 CareWorks ig Chart Location Place chart mil O As new shest As object in By default the chart will contain dropdowns to alter selection similar to those on the Pivot table itself You can manipulate the chart either by using these or by using the ones on the Pivot table To remove them from the chart right click on one of the drop downs and select Hi
185. ection Client Programmes This report consists of 4 matrices each displaying distinct counts of Client s at varying summary levels Copyright 2015 CareWorks 295 May 2015 1 Count of distinct Client s by Programme Type and Total Weekly ETE Hours 2 Count of distinct Client s by Programme Type Total Weekly ETE Hours and Ethnicity Category 3 Count of distinct Client s by Programme Type Total Weekly ETE Hours and Ethnicity Category Ethnicity Type 4 Count of distinct Client s by Programme Type Total Weekly ETE Hours and Ethnicity Category Ethnicity Type Gender Each of the above will alter dependent upon the search criteria you enter below Client Age at Programme Start From 10 Client Age at Programme Start To 17 Client Age at Programme End From 10 ooo Client Age at Programme End To 17 Programme Start Date From NULL Programme Start Date To NULL Programme End Date From NULL Programme End Date To NULL Programme Release Date From NULL Programme Release Date To NULL Programme Status All Programme Breached All v Intervention Type All o Intervention Date From NULL Intervention Date To NULL Client Borough All a Client Ward All w Allocated Worker Role All v When the report has run each of the matrices above can be accessed by going to the corresponding page Id 4 1 Jos gt Di In the instance below you are looking
186. ed against the client record a Programme of the same type is automatically created against the client record also Programmes List for Tyrone Sanders 515919 Age 14 Ref No 10 7279 Ref No Programme No Programme Type Start Date End Date Breached Concluded Completed Responsible Officer a 107279 324 YRO 22 Sep 2009 No Alan About Upon viewing the automatically generated Programme some details are already entered by default as they are pulled through from entries made within the Outcomes module Copyright 2015 CareWorks 328 May 2015 Programme Details for Tyrone Sanders Ref No YOT Intensive Team Aaron Accord 107279 Details Interventions Requirements Breaches Referral Order Detail Compliance Programme Programme Location Linked Outcome Programme Duration mths 0 hours M Primary Programme Working Days 0 Responsible Officer Agency YOT r f Role Team Intensive Tam o a Name Alan About Accommodation Opinion at start date Accommodation Opinion at end date l Transferred In l Transferred Out Comment l Breached Concluded Completed Successfully Compliance 070 Update Cancel Delete Back The user must complete the Programme details by ensuring the Location Duration and Agreed Date are entered automatically completing the End Date field and click the button to save the details Z Copyright 2015 CareWorks 329 May 2015 careworks Programme Details for Tyrone
187. ed as Completed After completion the document will be presented as read only and its content cannot be changed j Cancel Once the work is completed on the document the functions outlined earlier in Identifying an Existing Document are again available Once the assessment is completed then the steps outlined in Ascribing a Case Stage can be followed Using the Case Stage Functions to Change the Content of an Assessment Document Description The route that a young person takes is often complicated and does not follow a set pattern The two functions of reassess and association allow you to change the contents of their assessment at the moment the young person changes direction In our example a young person is on a Referral Order and the practitioner has completed their Start of Order Asset The young person then appears in court for new offences which is adjourned for reports The practitioner then has to do a new PSR Asset prior to doing their Pre Sentence Report The two functions allow the original Start of Order Asset to be utilised for the PSR Asset Copyright 2015 CareWorks 174 May 2014 Function In our example you can see a completed Asset in the bottom box and a Start of Order Asset showing in the Case Stage box Assessment and Documentation for Peter Longbridge 514054 Age 14 geeceesoeceeesecooeessecoseosessoseg Document Information iCase Stages Case Stage
188. ed to open up the menu item Reports H Reports if you click this open you will see a reporting structure similar to the one displayed below Reports Clients CASEFILEHISTORY Case File History Performance Management YOT AdHoc ClientCaseLoad ClientETESummary ClientHistory ClientOffence ClientOvtcome ClientOvtcomeAsset ClientProzramme ClientProzrammeAsset ClientProzrammeT otalWeeklyETEHours ClientPSR ClientSearch Client YPSummary Administration Assets Reportla Report lb Report2 Z Copyright 2015 CareWorks 285 May 2015 careworks Standard Functions within Reports When using reports within CareDirector Youth there are standard features that apply to the running of any report To create the report you will need to do a single click on the actual report It is often easy to assume that you are clicking on the right report E Reports 3 F Clients A CASEF STORY However this is not the final item on the menu tree as shown by the H next to Case File History Clicking on this will reveal the report you will need to click on Once the report is running there are other standard processes to be understood as illustrated by the report shown below 2 a Allocated to Worker YOT v Allocated to Worker All v Agency Role Referred by Worker All v Referred by Worker All Agency Role Secondary Allocation All v Secondary
189. eer Group 6 testl _ ui Gang Other Test Ward To be confirmed By Gang Gang Other 8 Group of Group s Gang Street Test Ward To be confirmed Not Known 4ustralian Other 9 St Anns Bloods Gang Street Test Ward To be confirmed Black or Black British British Other Young People C gt Insert Cancel Search Excel Back To Create a New Group Gang To create a new Group a name for the group must be entered into the free text mandatory field Name and a group type must be selected from the mandatory drop down list Type as below Z Copyright 2015 CareWorks 214 May 2014 careworks NWame Faketown Warriors Type Ward Ward refers to an area the Group is associated with if relevant This field displays the same list as in the Ward field in Cross Border Location ee ete Personal Details The Cross Border Location field is also a drop down list field The YJB intend this field to be used to record where the group originates from outside of the local authority borders The options that display in this list are locally controlled so this field can also be used to record varied detail about the Group location Where the Group location originates from outside of the local authority borders Where the Group location is within local authority borders but not Ward specific for example where the group area covers more than one ward Where the Group location is within local authority borders but
190. eeting and a contact record has been created with e An Actual date e Contact Type of Counts Towards Programme e Alinked Programme e And the Client Attended check box is NOT ticked The system will generate a warning that a contact meeting has been missed and automatically navigates to an enforcement record Recording a Breach offence against a client The enforcement record can be competed with the Enforcement Action of Breach Raise records an offence of Breach against the most recent referral which contains the Programme linked to the contact The offence is the breach of a statutory order of breach of order of licence conditions The Offence On Date is the date of the missed contact linked to the Enforcement record Printing All Contacts You can selct all contact notes to be printed as a readable report Copyright 2015 CareWorks 336 May 2015 Z careworks To print all contacts as a single report 1 Click the Select All check box at the bottom of the Contacts screen 2 Click Print 3 A dialog window offers formatting options for the report 4 Click OK 5 A reportis displayed with selected contacts in chronological order A user can select or deselect contacts to create a chronological report Assessing Intervention Levels The Core Asset is completed for the young person and Case Staged appropriately as normal If Yes has been answered to any of the questions in the risk section then a Risk of Seri
191. eir relationship clients with referral number and date of referral The relationships and referrals listed by default are those that the user has access to according to Profile Based Security Referrals not listed by default are those that are Closure Requested Closed Fully or those to which the user does not have access to according to Profile Based Security i Show All However on ticking within the cloning screen all of these referrals will become displayed for the user to clone to Copyright 2015 CareWorks 74 May 2014 Z careworks Y Clone Related File Webpage Dialog Eg tte 192 168 964 Raisesi5R44 RCS Common RelatedFilec Select All Show All Saree Daisy Coleman step Sister E 105945 02 Dec 2007 Fies CS Children Services Administration Allocated for Assessment 106281 16 Jan 2008 Frasi CS Children Services Administration Allocated for Assessment EI C3 106359 22 Jan 2008 ff C Child Protection Team F Atiocated for Assessment El I E3 106399 30 Jan 2008 42 C Child Protection Team F Allocated Ongoing Support BS David Coleman Current Client El I C3 106362 22 Jan 2008 Clone Back The allocated team and action taken are also displayed under each referral to assist with selection prompting the user to select which referral the record is going to be cloned to under the relevant client by ticking its check box The current clien
192. entenced The purpose of the report is to support your work with the courts To open this report click on Case File History icon E Reports 3 F Clients f CASEFILEHISTORY This will reveal the initial screen where you make your choices w abe Reports fe BI mm i Page iG Tools Client Number Include Adjourments and other non sentence hearings No View Report Include Pre Court Decisions No The Client Number will need to be added and a decision as to what to include Client Number 200017 Include Adjourments and other non sentence hearings Include Pre Court Decisions Yes View Report You then click on the button J and then you will the report as the part illustration shows below Copyright 2015 CareWorks 289 May 2015 Case File History Personal Details Name Shireen Seventeen Date of Birth 17 01 1989 Address 17 Test Street Test Town T17 1AB History 04 April 2005 Adjournment Test Town Youth Court Possessing A Class NA C Drug With Intent To Supply The offences and offence date will only show when the outcome is delivered 18 April 2005 Sentence Test Town Youth Court PossessingAClass N A C Drug With Intent To Supply Action Plan Order 3 Months 01 April 2005 Order Revoked 01 April 2005 It is recommended that if this is to be shown in Court that it is exported to a PDF file as this effectively locks the file Ad Hoc Reports
193. epeated if there are further linked clients Note Offences can be linked even if they are not the same offence type For example you may want to link someone who has committed a theft with someone who has received stolen goods Z Copyright 2015 CareWorks 119 May 2014 careworks Chapter 7 Hearing details Introduction This module allows you to record and track the progress of a young person through the courts with their related offence s In addition you can record who was present in court and the decisions such as Remand and Bail made at each individual court appearance The routes taken by a young person can be very varied and consequently you need to accurately record the movements and outcomes of each hearing Function Creating a Court Hearing In our example there are four hearings which deal with two offences The first is a remand and bail hearing where the young person appears and the case with the two offences is simply adjourned for a week At the second adjournment hearing they take the pleas and the young person pleads guilty to one offence and not guilty to the other The court imposes a sentence of a fine on the one offence but adjourns the other for two weeks to a trial At the third hearing which is a trial the young person is found guilty and the case is adjourned for two week with a request for a Pre Sentence Report At the final hearing which is the second sentence hearing the young person is sentence
194. equirements of the National Standards for Youth Justice This Report takes account of the welfare of the subject of the report in line with S44 of the Children and Young Persons Act of 1933 and preventing further offending in line with S37 of the Crime and Disorder Act 1996 Court Details COURT NAME Newtown Magistrates Court DATE OF HEARING 14 Aug 2006 Offender s Details FULL NAME Sheila Example You then complete the report and have the facility for the following functions Save Locally This facility will become active when the document has been exported from CareDirector Youth and you are saving outside of the application Saving it locally then allows the document to be imported into CareDirector Youth This allows you to save the document HMTL Preview This allows you to view the document in HTML without the control buttons showing Html Preview Copyright 2015 CareWorks 179 May 2014 Z careworks Check Spelling You can check your spelling This will check the entire document by default Words unknown to the dictionary can be added Check Spelling View in Word This allows you to view the document in Word and save outside of CareWorks YOT if necessary When viewing the document as View in Word Word you are then able to print for court purposes This allows you to close the document Close When you save and close the report it will appear as a line in the grid Completed Do
195. er an outcome without a referral being open you will see the following reminder Outcome Details for Colin Blackwood 514031 Age 15 Ref No rimary Allocation YOT intensive Team Alan About Secondary Allocation s None Action Ti 106322 Outcome Requirements Conditions Proposals Outcome Type No Of Offences Hearing z No Of TICs Outcome zl Main Outcome L Offence Duration 0 x 0 Hours Amount 0 Comments a al Ref No Hearing Date Main Outcome Outcome Type Desc Amount Duration Duration Hrs Raan Amended ya Comments C E Em Insert Cancel Back The Outcomes module is presented as three tabs at the top of this screen Z Copyright 2015 CareWorks 137 May 2014 careworks Outcome Reguirements Conditions Proposals Outcome allows for the input of outcome details Requirements and Conditions is to record details about any conditions or requirements attached to a substantive order Proposals show the professional recommendation that the YOS have made to the court as part of the Pre Sentence Report or Stand Down Report Inserting a Pre Court Outcome Select the Outcome Type from the drop down list Outcome Type This results in a change to the screen Outcome Requirements Conditions Proposals Outcome Type Outcome Date Outcome z Offence Duration 0 0 Hours il None Amount 0 Comments El Oal Ref No Outcome
196. er screens that appear in the working window of the Personal Details Referrals and Assessments modules as well as the Work Management module Lt Details about setting User Preferences may be found in Session 6 of this course The CareDirector Youth Banners Fixed Banner In each of the modules the top of the working window gives useful information about the Current screen The banner includes the name of the current module This information is useful in navigating through the system If a client has been selected the banner includes the Name and Age of the client as well as a Referral Number if appropriate Some examples of banners are shown below Personal Details of Daisy Coleman 513693 Aged 0 Z Copyright 2015 CareWorks 15 May 2014 careworks Assessments for Daisy Coleman 513693 Age 0 Ref No Reminder Use the banner to find out which module of CareDirector Youth you are currently in and the name of the client you are currently working with As you move from module to module the selected client name remains in the banner as you continue to work with that client in every module until you select another client Scrolling Banner In addition to the fixed banner shown on all screens it is possible for each user to add an additional Scrolling Banner which displays further information about the selected case as shown in the example below Personal Details of Daisy Coleman 513693 Aged 0 E E Lt
197. ervision of the Case 01 Feb 2008 00 00 Allocated Ongoing Support 04 Jan 2008 00 00 01 Feb 2008 00 00 Pending Allocation 04 Jan 2008 00 00 04 Jan 2008 00 00 If you click on Show all Workers it will include those who are or have been secondary allocated to the referral e Action History Webpage Dialog Secondary Action Taken Start Date End Date Reason Management Supervision of the Case 01 Feb 2008 00 00 Allocated Ongoing Support 04 Jan 2008 00 00 01 Feb 2008 00 00 Pending Allocation O04 Jan 2008 00 00 04 Jan 2008 00 00 Allocated for Assessment 08 Jan 2008 01 Feb 2008 _ substance Misuse Co work This list may be printed by pressing the button when the list is displayed The Back button returns you to the Referral screen Updating Residence When the value in the Residence drop down list is changed CareDirector Youth records the date You can view the residence history by clicking the Residence History button Z Copyright 2015 CareWorks 103 May 2014 careworks Residence History Webpage Dialog Residence Update Date OTHER 16 Jul 2015 Local 20 Apr 2015 This screen lists the changes to the Residence field You can modify the date of a change by selecting the change setting the date in the Update Date field and clicking the Update button Other Functions You can carry out other functions within the referral The ii icon allows you to go to Personal Details of the particular person
198. es starting and ending within set dates e Look for all programmes that have been breached within certain dates It is possible to identify any young person who is due to be released from custody between certain dates However it will not display the Release Date but that can be obtained by viewing individual programmes and added as a column to a spreadsheet Enforcement Within Enforcement the user is presented with the following screen Z Copyright 2015 CareWorks 274 May 2014 careworks 6 Enforcement Search Webpage Dialog Enforcement Search Chent Information Client No First Hame Mid Mame Sumame Contact Mo Meeting Type Reason for absence Reason for Other Consequence m Date of Contact Date of Follow up From From FaX To To Date Breach file lodged Enforcement related to miom Attendance To al Other All Contact reason for non attendance All Acceptable l Unacceptable mooo All eh A Search Cancel Examples of the searches that can be conducted are as follows Back e Search for Enforcements related to a particular person e Search for Enforcements related to Attendance or Other e Search for particular reasons for absences e Search for all contacts where the reason for absence was recorded as Unacceptable By entering a Date of Contact for a particular day and then clicking on search it is possible
199. et Moseley Birmingham 29 Dec 2005 66865 Fowles Tench 40 The Fort Nasty Row Erdington 21 Sep 2005 _ Fai a m e e AT ie oe M Pin oe rnr 4 These can be sorted by clicking on the column heads and the results printed off ExcelClient Windows Internet Explorer http localhost raiseweb commonfexcelclientwindow aspx Title Schoal Client List File Edit wiew Favorites Tools Help School Client List Client No Client Name Address Date Started Date Left DOB careworks 6673 Nissan Bluebird 11 Middlewood Way O2 Jul 2006 OF Now 2006 O3 Feb 1994 6681 Owen Money sTumbledown Manor Piddleton On The Marsh O1 Feb 2006 03 Aug 1993 6683 Clark Kent 1 Nashville Lodge Super Drive Nashville Nashville 12 Apr 2006 05 Jun 1994 6682 Clive Rounder 12 Blaine Street Moseley Birmingham 29 Dec 2005 O8 Feb 1992 6685 Fowles Tench 40 7The Fort Nasty Row Erdington 21 Sep 2005 03 Aug 1989 6721 Sharon Wells 12 Union Street Wells O02 Sep 2003 O1 Feb 2006 09 Oct 1990 6r44 Rachel Powys 34 High Street Northtown 05 Mar 2007 10 Feb 1991 6748 Alan Bordesley 22 High Street Norttown 08 Aug 2006 10 Jun 1991 6646 James Bewley 30 Thed Street 03 Apr 2007 O04 Jun 2007 05 Apr 1994 6646 James Bewley 20 Thed Street O35 Jun 2007 03 Jul 2007 03 Apr 1994 6775 Peter Hillingdon 23 The Test Street OF May 2007 02 Jul 1991 6646 James Bewley 30 Thed Street O4 Jul 2007 03 Sep 2007 03 Apr 1994 6784 Dawid Leicester 12 The Street 25 Apr 20
200. etEthnicity Male Female Unknown MA Grand Total Hite and Black African 3 Page Fields This is the area where you drop any dimensions that you want to filter your data on For example if you only want to include in your report clients who are current clients drop the Current Client dimension here then select the value 1 from the dimension IsCurrentClient 9 Not Known Pakistani 11 White and Black African 12 White and Black Caribbean Select multiple items 13 White Irish 414 Any other White background Copyright 2015 CareWorks 312 May 2015 E Note You will often see the values of True and False which in a layperson s terms mean Yes and No In addition you may see the numbers O 1 and 1 which can be translated as No Yes and Not Applicable respectively In the example above it means you are looking for current clients 4 Data Items This is where you place the actual fact s you want to view in your report In many cases the cube will only contain one fact which is a count and this is the one you will have to use In some cases the cube contains multiple facts and you can choose one or more of these facts The facts are identified in the field list by a symbol with 01 10 IsCurrentClient E Religion In this example after you have dragged and dropped the dimension and data items onto the sheet to produce a basic Client Table it will look like this i Eao e ee ee
201. etails Outcome Appeals Appeal Hearing Outcome Main Action Plan Order Appeal Type a Comments al E Al Outcomes To Appeal Appeal Date Original Outcome Comments Appeal Type Cy L Insert Cancel ojete Fill in details The appeal hearing entered will appear on the drop down for Appeal Hearing The related outcomes will show within Outcomes and you choose the appropriate one The appeal type will either be against conviction or against sentence so please ensure you choose the right one Z Copyright 2015 CareWorks 201 May 2014 careworks Z careworks Outcome Details for Peter Longbridge 514054 Age 14 Ref No 106345 Appeal Hearings Appeal Details Outcome Appeals Appeal Hearing 15 Oct 2007 298 Appeal S wi Outcome Main Supervision Order S Appeal Type Appeal Against Conviction gf Or Outcome Details for Peter Longbridge 514054 Age 14 Ref No 106345 Appeal Hearings Appeal Details Outcome Appeals Appeal Hearing 15 Oct 2007 298 Appeal Outcome Main Supervision Order v Appeal Type Appeal Against Sentence T Once these are completed click on Insert It will enter a grid entry on Appeal Hearings and take you to the Appeal Details Outcome Details for Peter Longbridge 514054 Age 14 Ref No 106345 Appeal Hearings Appeal Details Outcome being Appealed X Appeal Decision v Revised Outcome
202. etainee Interview Start Time E Outcome Interview End Time A I Bed Request Made Time taken to respond to AA Services Request minutes I Bed Request Met Tl Held in Custody Overnight Comments Os ID Time of Request view Start 3 view End Outcome HIC Custody Officer AA Officer ms maas od Request Bed Request Met Comments C EE I Show All Back Complete the various fields AA Services Details for Eric Tanworth 513829 Age 15 Ref No 106543 Request for Appropriate Adult Services Custody Officer Sgt Evans Time of Request 1 Feb 2008 Bi Officer Providing AA Service Alan About Waiting Time 00 05 Location Of Detainee Metro Police Station Interview Start Time 1 Feb 2008 Bl 18 20 kee Charged and Baiied HE nd Balad Interview End Time 1 Feb 2008 ERI 19 30 ced ene beck Time taken to respond to AA Services Request 15 minutes l Bed Request Met Il Held in Custody Overnight Duty Solicitor attended al Comments The most important field is Outcome Charged and Balled decision Charged and Bailed Charged and Detained LA Accomodation Charged and Detained Police Custody Charged and Detained Secure Accomodation Charged and given a Final Warning Charged and given a Police Reprimand Detained prior to charge for further enquiries No Further Action Parent Guardian took over responsibility Transterred on Warrant other Police Station And whether a Request for a Bed w
203. eviewdate Comments 2 2 tofPerson N A 514618 Johnny Rotten active Other Young People 15 06 2008 15 06 2008 _ 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 4 4 gt gt ExcelGenerator_ J Ready so y From this screen a user with Excel knowledge can manipulate the columns and exported information further The information can be printed by clicking on the i icon at the top of the screen and the spreadsheet can also be saved from this screen by clicking on File and Save As before navigating to a suitable location and naming the file as described above This screen is closed by clicking the ii in the top right hand corner Events Incidents Module The Events Incidents module enables user to view existing and enter new known events or incidents which have taken or are planned to take place These events incidents may involve a whole Group Gang or one or more Members Related Persons or Known Opponents who can also be added by the user in association with the relevant event incident Users are also able to enter details of any follow up actions taken as a result if relevant When the Events Incidents module is selected on the CareDirector Youth tree the Events Incidents list screen will be displayed showing all events and incidents in existence as below Z Copyright 2015 CareWorks 239 May 2014 careworks carework Events Incidents a8
204. ffence Details you can simply click on the back button as no offences need entering The only time that you would use this screen is if the appeal is adjourned and if that is the case you would change the type of hearing from appeal to adjournment and obviously the next one would be the Appeal Hearing This will result in Hearing Type of Appeal being on grid Hearings List for Peter Longbridge 514054 Age 14 Ref No l Distinct List 106345 Ref No Hearing Date Hearing No Iterations Appearance Hearing Type Reason for Hearing Hearing Text Next Date Offence Bail Status Court Type 106345 23 Jul 2007 2 1 Sentence Sentence Youth Court 105345 15 Oct 2007 3 1 Appeal Crown Court At this point you click on the menu item Appeals Z Copyright 2015 CareWorks 200 May 2014 careworks Careworks RAISE Welcome Aabout Logout Change Password Personal Details Client Search Referrals Substance Misuse Contacts Enforcement Offences Hearing Details Outcomes Appeals List for Peter Longbridge 514054 Age 14 ID RefNo Client No Pensa Hearing_Date eee pe ee pe V Hearings Id Outcome Date Outcome_Date No of Offences No Of Ti Date Desc Desc 235 106345 514054 15 Oct 2007 15 10 2007 00 00 00 Action Plan Order 297 23 Jul 2007 23 07 2007 00 00 00 1 0 You then double click on the line in the grid which will show Outcome Details for Peter Longbridge 514054 Age 14 Ref No 106345 Appeal Hearings Appeal D
205. fied it on the offences tab tris Client s Offence Theft From A Person Offence No 252 v You then identify the linked client by clicking on the button In the search screen that appears you type in your search details You click on the Search button on the bottom right hand side Y Client Search Results Webpage Dialog Eg http 192 166 964 raiseweb_rcdalCommon SearchResults aspx rv 120109875700184 86SlongbridgeeC eMN 8D RF w Search Results 1 records found Prev Add Cllent Client Name First Name Middle Name Surname a 514054 Peter Longbridge _ Peter __Longbridge Double clicking on this name will put the name into the linked client s field Offence Details for Carl Hopwood 514053 Age 15 Ref No T Intensive Team Alan About Secondary Allocation s None Action Taken Allocated Onge 106344 Offences Outstanding Offences Linked Clients This Client s Offence aa Linked Client s Details Client Longbridge Peter Client No 514054 Ref No Offence C Comments al You then pick up the relevant referral Ref No Offence 106345 Once this is entered you can choose the Associated Offence Offence Assault With Intent To Rob Offence No 224 Z Copyright 2015 CareWorks 118 May 2014 careworks Any comments made can be added at this stage before clicking on_insert This will enter the Linked Client into the bottom field This procedure can be r
206. for the logged in user Print Show the list currently displayed on screen in Print Preview mode to allow printing Z Copyright 2015 CareWorks 17 May 2014 careworks Z careworks Export the list on screen to an Excel spread sheet for further analysis using Excel Appears on Referral listing and Work Management screens and may be used to log out of CareDirector Youth System Navigation Note CareWorks does not recommend copying and pasting text from Microsoft Word or Outlook into CareDirector Youth fields This can cause error when sending data to YJB if non standard characters are included Using the Mouse in CareDirector Youth Click means to press once and release the mouse button without moving the mouse As the application is browser based all buttons icons tabs and menus are selected by clicking once Double click is used only to select a record from a list For example in the screen shown below to open the client details of Helen Flynn double click on her record in the list and her details become displayed in the Personal Details screen Prev Add Client External ID Client Name First Name Middle Name 515682 Brian Flynn Brian 514862 Ena Flynn Ena 514661 Garvan Flynn Garvan 515891 Helen Flynn Helen 514903 Kelly Flynn Kelby 514888 Michael Flynn Michael 514880 Pat Sean Flynn Pat 5156881 Shelley Flynn Shelley conn remm Ties x MK MMM XM OM Some fields types used in CareD
207. g on the Excel button will open up a selection window as below In this window users can select which columns from the list need to be exported Copyright 2015 CareWorks 242 May 2014 Z careworks A ExcelColumnSelect Web Page Dialog Available Columns Selected Columns Event Incident Type Planned Start Date Planneddatestart Planned End Date gt Up Planneddateend Actual Stark Date Actualdatestart Actual End Date Down Actualdateend Mode Location lt lt Remove All Columns Bak Users can click on an individual item in the Available Columns list to highlight and click the button to include it in the Selected Columns list repeating the process for each column required Similarly clicking the mien button will move an item from the Selected Columns list back into the Available Columns list Alternatively clicking on Mave All Columns gt 4 lt lt Remove All Columns will shift the entire list from Available Columns to Selected Columns and vice versa If an item in the Selected Columns list is selected highlighted by single clicking clicking on U own i i the and Down buttons will move the item up or down the list altering the order of the columns as they will appear once they are exported into Excel Clicking on o Back in this screen will return the user to the Known Opponents list screen without having exported anything Once the
208. g the process for each column required Similarly clicking the one button will move an item from the Selected Columns list back into the Available Columns list Alternatively clicking on _Mave All Columns gt 5 lt lt Remove All Columns will shift the entire list from Available Columns to Selected Columns and vice versa If an item in the Selected Columns list is selected highlighted by single clicking clicking on U own the and Down buttons will move the item up or down the list altering the order of the columns as they will appear once they are exported into Excel Clicking on aac in this screen will return the user to the Characteristics list screen without having exported anything Once the required items from the list have been moved into Selected Columns and Export button will either depending upon the local settings of Microsoft Excel clicking the open an excel spreadsheet containing the exported information or open a window as below Z Copyright 2015 CareWorks 231 May 2014 careworks File Download Do you want to open or save this file i Hame ExcelGenerator xls HI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file harm Your computer IF you do not trust the source do not open or G While files from the Interet can be useful some files can potential
209. geccasuaacwaunss edenndaancranmalisessonnaanesumenedesadstuessueebensens 148 Columns displayed in the Programmes Grid c cseccceesccsseeeeneeeeeceeeess 149 VIEWING a Propran tensivesvorsacotucsaewineransavesatvenerenciveaseeeiorcunteeeraremnneens 149 APETV CTA TIOWS WAND one eetcessetecoscane setonanceunesnccaeteneswencseaneaacsauneeccaanauehcnecwoemecanea 156 FIC OI ES V0 eari E EE AEO 157 Copyright 2015 CareWorks 4 May 2014 Z careworks Breaches TaD was ceceeqncsesecetesemscencsecacaccoicacenese tomes aseescuntaenecaadeusseansauteieaceemaeuneate 157 Referral Order Details Tab ccccsssccccccsessseccccsseesseccecsseaseececeseueseeseesaas 159 COMPIACE TID eera EE E EE EEEE E 160 Chapter 10 Assessments and DOCUMENTATION ccccceeeceeeeeseeeeseeeeeeeees 162 5 EOT ee ee ee eee ee 162 Identifying an Existing DOCUMENL cccccssecccesseeceeseeeceseceeeeecessueeeeeeness 163 create a New DDO CUI INU iis cicdecenes fe cc ceedadsispenscetduicetetsnssdandapetedecepeninveieciece 166 Ascribing Case Stages to a Core Asset ccccceccceseceeeeceeeeceeeneeeeneeeeeeseeeneens 170 Using the Case Stage Functions to Change the Content of an Assessment POCU arra I E EE E im csaccarelens 174 Completing a Pre Sentence Report sssesseseessssesesrrosrrrssrerssrrrsrrreserreseeese 176 Recording a Bail PropoSal cscccsssscscssrescsvsccvsesscncnsrencusscevacssevcessencusns 181 Exporting and Importi
210. h Professionals Md Cross Border Location To be confirmed X Start Date 01 Jun 2008 Known Website none End Date x a Comments Eal GroupID Name Type Ward Cross Border Location Ethnicity Nationality Information Status 5 Th Gr p amp Gafg Offending Peer Group 6 testl _ ui Gng Other Test Ward To be confirmed Z Gang ang Other 8 Group of Group s Gang Street Test Ward To be confirmed Not Known Australian Other 9 St Anns Bloods Gang Street Test Ward To be confirmed Black or Black British British Other Young People T ketown Warriors Gang Stree est Wari To be confirmed Black or Black B ritish British fo uth Professionals If there is no Group Gang selected the Known Opponents tab will be disabled greyed out Copyright 2015 CareWorks 233 May 2014 The Known Opponents tab allows a user to view all existing Opponents of a particular group or gang edit details of an existing Opponent and also create new ones Kngwn Opponents Faketown Warriors Group Details Members Related Persons Characteristics Known Opponents Opponent Type X Status Group Information Status Start Date x Client No End Date Surname Review Date Forename lal Middle Name Comments al Type Group Name Client No Name Status Information Status Start Date End Date Review Date E Insert Cancel Excel Back To Create a New Known Opponent When the K
211. he PSR should be completed as usual and a case stage of PSR recorded in the Case Stage tab as shown below SCS 2S SCS 2S SCS hS L2 Assessment and Documentation for Tyrone Sanders 515919 Age 14 None Gender Male Danger Risk No Secondary Allocation s YOT Intensive Team Aaron Category Core Assessment Type Core Asset Association Hearing Document Information Case Stages Case Stage PSR bd Applies to Hearing Of 22 Sep 2009 Sentence Case Stage Score Hearing Type Outcome Duration Completed On Completed By a __ Alan About _ o Delete SecureEmail Completed Referral No DocumentType Date Completed Completed By Score End Score Bonk ff 107279 PSR YJB 17 Sep 2009 Alan About N A N A ff 107279 ROSH 05 Now 2009 Alan About N A 107279 Core Asset 25 Sep 2009 Alan About Reassess Cancel Delete Export Import SecureEmail Q Back B Note Where there are multiple offences with the same gravity score the offence with a scaled approach intervention level is the primary index offence in the Asset document Z Copyright 2015 CareWorks 321 May 2015 careworks Z careworks The PSR Report document is also completed as normal within the Assessments and Documentation module of the relevant client record The PSR should still be associated to the relevant sentence hearing upon creation and the dates pertaining to the PSR Requested
212. he tick box within the Health screen A message will be displayed asking for confirmation before the information is removed Microsoft Internet Explorer jJ Unchecking this checkbox will clear all notes related to Special Measures Do you wish to continue Z Copyright 2015 CareWorks 56 May 2014 careworks Note Further information about each of the Health Professionals in the drop down list is available by selecting the name and clicking on the Zoom button This displays any address and contact information recorded on CareDirector Youth about the Professional This also displays details of other clients registered with that person To Record a Disability The Disability Impairment screen may be used to record details of any disability and the severity of that disability Where applicable the following should be recorded on this screen Registered Blind Registered Deaf Registered Hard of Hearing or Registered Partially Sighted Select the Personal Details of the client Click on the Health tab in Personal Details and click on the Disability Impairments tab Disabilities Start Date Bl Onset Date Bl Diagnosed Date Notified Date Bl Category End Date ml Severity Start Date Severity Onset Date Notified Date Diagnosed Date End Date ere E BDS Date Recelved Severity nse ance Al Select a Disability Category from the drop down list ADHD Agenesis of the Corpu AIDS Albinis
213. hearing offences is not correct for the particular offence you are dealing with then you re select the type of hearing In our example both offences have been adjourned to another date Reason for hearing the offence s Adjournment Any further hearing details related to the offences can be added here There was a delay whilst CPS ensured court that all offences were tabled Hearing Details The Next Hearing Date can then be entered Next Hearing Date 29 Jan 2007 fiz Bail or Remand Imposed Copyright 2015 CareWorks 126 May 2014 Records if Bail or remand has been imposed Bail or Remand imposed Data Convert Bail Conditions and or Comments None Remanded in Custody Remanded in Police Custody PSR Requested Remanded on Bail Supervision Support 7 Remanded on Bail Supervision and Support with Tag Hearing Offences Remanded on Bail Support Programme Voluntary Remanded on Conditional Bail Selected First App Date First Ap Remanded on Conditional Bail with Tag Remanded on ISS Bail Remanded on 155 Bail with Tag Remanded on Unconditional Bail Remanded to Local Authority Accommodation Remanded to Local Authority Accommodation with a security requirement Remanded to Local Authority Accommodation with Tag Remanded to Youth Detention Accommodation Warrant with Bail Warrant without Bail If Remanded to Youth Detention Accommodation is recorded the new remand outcome is mapped to YJB Remand Decision Type Y
214. hen there is text in the Special Measures field within the Health tab of Person Details Looked After This field populates with the current status of any LAC legal status record yy lt This will be either Current Historic or None Activity Z careworks Copyright 2015 CareWorks 33 May 2014 Enter the following new clients Check with your trainer who will give you a surname to use Or use your Own surname First Name Mary Surname See above Ethnicity White British Gender Female Estimated Age 45 Sireet Main Street Town New Town Phone 1 07867 111111 First Name David surname See above Ethnicity White British Gender Male Street Main Street Town New Town Date of Birth 1 1 2001 Updating Personal Details The main categories of information recorded on CareDirector Youth are Client Details Names Addresses Aliases Personal Characteristics etc Relationships Inside and outside the household Health Details GP Disability Impairment Hospital Immunisation etc Education Schools attended Examinations Special Education Needs etc Significant Events Family events Court Proceedings etc Other Involvements i e other services being provided to the client Personal details can be updated or added for any person on the system In this session we look at two examples how to update marital status and how to update address Z Co
215. her having a selected person as seen below or by searching for the client from within the Involvement module Involvements List for Daisy Coleman Allocated for Assess Ref No 107299 Show Historic Involvement All InvType Start Date End Date Name Alloc Wkr P 10 Feb 2009 Member Child Relationships 17 Mar 2009 Chris Coleman Description CS Children Services Administration Social Services Brother Searching for a Person in the Involvement Screen Involvement Click on the _ Copyright 2015 CareWorks module and the screen below is presented 47 May 2014 Involvements List Ref No Involvement All a Show Historic Excel Search Show All oo Oo Back To search for your client click on the _2 2 _ button from within the Involvement screen p involvements Search Webpage Dialog fx Client Information Client Na Surname Coleman First Name Daisy Mid Name Referral No Search Cancel Record the client s details in the Involvement Search screen and then click th to search for the client The search result screen returns all relevant results found Double click on the relevant person line Note A client can also be found by using the referral number if known Z Copyright 2015 CareWorks 48 May 2014 careworks Y Client Search Results Webpage Dialog Search Results 1 records found Prew Add Client External ID Client Name Fir
216. his module allows YOT users to record any assessments or documentation in relation to a young person in one single place It brings together all written material about the young person It also introduces the concept of a single dynamic and continuous assessment on a young person Any local documents required within this module will need to be created by your local administrator using the Document Creator software Function To open Assessments and Documentation identify the icon on the left hand side of the screen Personal Details Client Search Referrals Substance Misuse Contacts Enforcement Offences Hearing Details Outcomes Appeals Programmes Assessment and Documentation A single click will open Assessments and Documents Z Copyright 2015 CareWorks 162 May 2014 careworks Assessment and Documentation for Peter Longbridge 514054 Age 14 Category 7 Type z Association x Document Information Case Stages Associated With The document is not associated Completed DocumentType Date Completed Completed By Score End Score Cloned Date Created Created By LI EEE gt Import Back You then have two choices to identify an existing document you wish to update or create a new document Note It is important that if you choose to update an existing document by the Re assess button then with the exception of a Core Asset that has been case staged the origin
217. hours w Primary Programme Working Days ao E Dates Responsible Officer Start Date 23 Jul 2007 Agency YOT Agreed Date 27 Jul 2007 Role Team intensive Team End Date 15 Oct 2007 Name AlanAbout Gy Accomodation Opinion a at end date Comment Following Appeal sentence changed to 6 m And update the new programme Programme Details for Peter Longbridge Ref No Details Programme Detention and Training Order Programme v Programme Location Test Programme Location Linked Outcome Detention and Training Order 15 Oct 2007 Main Outcome ID 239 Court lt Auto gt Programme Duration 6 mths 0 hours w Primary Programme Working Days 12 Dates Responsible Officer Start Date 15 Oct 2007 Agency YOT Role Team Intensive Team A Name Alan About Accomodation Opinion x at end date Accomodation Opinion x at release date Agreed Date 31 Oct 2007 End Date 14 Apr 2008 Release Date Sec Est Repts Licence Recall B a Le e a e IN New Release When you now view the Outcomes the original outcome has become a historical outcome and turned red whilst the new one remains active and in black Outcome List for Peter Longbridge 514054 Age 14 Ref No Ref No Hearing Date Main Outcome Outcome Type Des No of Offences No Of Tics Amount Duration Durat
218. iate icon on the left hand side of the screen Copyright 2015 CareWorks Careworks RAISE Logout Change Password a Help Welcome Aabout My RAISE Referrals Substance Misuse Contacts Enforcement Offences Hearing Details Outcomes Appeals Programmes Assessment and Documentz Victims Intervention Setup Panel Setup AA Services CAMHS Detail 206 May 2014 The following screen will appear CAMHS Details Child and Adolescent Mental Health Services Detail Start Date Referred ta CAMHS No Days jo End Date Assessed By CAMHS Diagnosis Mot known Action Taker Comments ID Diagnosis Start Date End Date Action Taken No Days CAMHS Ref Date CAMHS Ast A aA a Insert Cancel Delete Back You will fill in the Start Date as the date on which your concerns about the mental health of a young person commenced Start Date 26 Jan 2007 End Date You would then fill in the date you referred to CAMHS Referred ta CAMHS 29 Jan 2007 12 00 No Days 0 Assessed By CAMHS Note This may be to your specialist worker if they are seconded from CAMHS or via your health worker to CAMHS Z Copyright 2015 CareWorks 207 May 2014 careworks Z careworks When the information is received from CAMHS either you or the specialist worker will fill in the date that the young person was assessed by CAMHS Refer
219. ication of Under Age Offending Notification of Young Persons Coming to Notice of Police Request for Appropriate Adult Services Reguest for Final Warning Assesment Request for Other Prevention Services Request for other YOT Services Request for YOT Court Services Reguest for YOT Prevention Services You can then record more details about the reason for the referral in the free text box with that label When the zoom button 4 beside the field is pressed a larger window is opened to facilitate data entry Copyright 2015 CareWorks 90 May 2014 Z careworks e Paes Webpage Dialog E http 192 168 964 fraiseweb_rcQafcommon ZoomText aspx rv 1201539162945eisDisabled falseaMaxLength undetined Eric was arrested last night and held overnight in custody The team were informed by Social Services EDT OK Cancel Spell http 192 165 9 64 raiseweb pcfalcommon foomText aspxrrv 1201539162945RisDisabled fz eH Internet When all text is completed you can use Spell to check your spelling and you close by clicking on the o button If the young person is a Child in Need and you know their number you record that fact The Yes box is clicked to insert a tick indicating that the Person Parent Carer is aware of the Referral If they are not aware then the No box is ticked Is person parent carer aware of the referral Is an Interpreter or Signer required Is one Arranged E If so then a further field is displaye
220. ifies that this is the first hearing in the sequence of hearings that may arise You are also able to record whether it is a morning or afternoon hearing In the next field CareDirector Youth will always default the Proceeding Type to Criminal Proceeding Type criminal Note It will be necessary to change this to Civil if you are recording an Anti Social Behaviour Order that was given in a Civil Hearing You then choose your Court Type ie all i ii ie eared pan ee Civil Court Court of Appeal Crown Court Divisional Court Family Proceedings Court High Court Magistrates Court Sherrif s Court Youth Court You enter the name of the Court If necessary you can enter the number of the Court Court No gl The next box will default to the Court Name and you will only change it if the hearing is at a different location Z Copyright 2015 CareWorks 123 May 2014 careworks Court Location 1 Location 2 Note Ina number of counties the Youth Bench may sit at different locations Record the Type of Hearing eC a nn ane nnTy Adjournment Appeal Breach Hearing Commital to Crown Court Fines Hearing Mention Plea and Directions Hearing Pre Trial Review Remand Bail Hearing Review Sentence Trial Finding of Guilt Guilty Plea Bail or Remand proposed Here you can record the type of bail or remand proposed for the the young person Bail or Remand Proposed Remanded on Uncon
221. ildren This module allows you to record the status of any Looked After Children and to record whether they are eligible or relevant as under the Children Leaving Care Act 2000 This function is carried out by the practitioner and other assigned staff This module is used for the Youth Justice Board Performance Measures To access Looked After Children you single click on the appropriate icon on the left hand side of the screen Careworks RAISE Welcome Aabout Logout Change Password ig Contacts Contacts Audit Enforcement Offences Hearing Details GE Outcomes QI Appeals Programmes Qa Assessment and Documentati Victims Intervention Setup Panel Setup AA Services GE CAMHS Detail 15 Transfer Audit Looked After Children YOT This will open up the following screen Z Copyright 2015 CareWorks 257 May 2014 careworks LAC Status Details for John Tardebiaqge Client No 513905 Referral No 106190 LAC Record No 387556 Ref No Dange r Risk No Primary Allocation YOT Intensive Tez LAC Status x Placement z Start Date Bl End Date x Eligible Child Relevant Child x Comments F gal Start Date End Date Legal Status Placement Eligible Child Relevant Child C Ki e Insert Cancel Back You enter the relevant LAC Status C2 Care Orders Full care order 31 0n remand or commited for trial or sentence accomodated by LA Single Period of A
222. ill 36286 Aged 11 as Incomplete step Personal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergeInfo School Education Record School JEN Date Started School Type v Year Current _ Date Left A Reason Left v al Engagement HH MM Year Group w NC Year Group v Enrol Status v Pupil Class Type v Connex Assent v Boarder Type v Roll joo C Boarder C School LAC Head Teacher v Special Needs Teacher 7 School Nurse Special Needs Assistant Vv Form Teacher iv School Attended School Type Date Started Date Left Reason Left Current Year Head Teacher School Nurse A v lt gt Insert Cancel Other Professionals Back Select the School from the drop down list Enter the Start Date for the client at the selected school This is the minimum amount of information required by the system Additional details such as year teacher s name etc can be entered now by filling in the remaining fields Note Year Group refers to the year group the child is in according to their age NC Year Group refers to the year in which they are actually taught Example A child held back 1 year and 11 years old at 1 Sep would be in Year Group according to age Year 7 and NC Year Group actually taught in Year 6 Z Copyright 2015 CareWorks 59 May 2014 careworks
223. in a smaller area within a ward for example the name of a particular neighbourhood or estate The Known Website field enables a user to free text type the address of a group website if there is a known one If there is a particular Ethnicity and or Nationality associated with the Group British these can be chosen from the drop El down lists which show the same I options as is Personal Details aviour Team Information Status allows the user to sieve ET record how the information about the ople group has come about CE Start Date 1 Jun 2008 The Start Date is the date the Group is w End Date l created and or known about Any relevant notes can be entered into the Comments field and clicking the Insert button saves the information A pop up message confirms the record has been successfully inserted and the new Group will appear in the list Z Copyright 2015 CareWorks 215 May 2014 careworks To Edit an Existing Group Gang To edit an existing Gang Group single click on the Group in the list to highlight it The related details will be displayed in the top section of the screen and the _ 75 button at Update the bottom left hand corner of the screen will change to an button Grqup Details Group Details Members Related Persons Characteristics Known Opponents Name Faketown Warriors Ethnicity Black or Black British Type Gang Street X
224. in the following fields a PSR Requested IV PSR Directions Serious Enough x PSR Due Date 26 Feb 2007 f You will tick the PSR Pre Sentence Report Requested box choose a value in PSR Directions and fill in a PSR Due Date Copyright 2015 CareWorks 131 May 2014 Note The values in PSR Directions are as follows Serious First Tier penalties such as Conditional Discharge or Fine Serious Enough Community Penalties such as Action Plan or Reparation Order So Serious Community Penalties Custody such as DTO or Supervision Order Note The PSR Due Date is normally the same date as the Sentence Date but occasionally there may be an additional Remand Hearing before the actual sentence date After you have clicked the update button _Update and clicked the back button Back you will be returned to the Hearings List where you now will see four hearings Hearings List for Colin Blackwood 514031 Age 15 Ref No Distinct List 106322 Ref No Hearing Date Hearing No Iterations Appearance Hearing Type Reason for Hearing Hearing Text a 106322 22 Jan 2007 1 3 Remand Bail Hearing Adjournment There was a delay whilst CPS ensured court that all offences were tabled 106322 29 Jan 2007 2 2 Sentence Adjournment Adjourned for trial 106322 29 Jan 2007 2 2 Sentence Sentence 106322 12 Feb 2007 3 1 Trial Finding of Guilt Guilty Plea Adjournment Found guilty Hearing 4 The Final Sentence Hearing To insert the next hearing
225. ined in Fundamentals Session 5 for the Referrals module These routes enable the user allocating the referral to record the lead professional for the case at the point of allocation Having an access route to the Lead Professional screen from the Personal Details screen enables the Lead Professional information to be maintained for clients in situations where there are no current referrals for the client and or where a user does not have access to any of the client s referrals This route can also be used as a shortcut to obtain Lead Professional information quickly after searching for a client without having to first locate a referral On clicking a _Lead Professional button the user is presented with the same screen to record new and or view all entries that have been recorded previously regardless of which Lead Professional button has been used The Lead Professional screen displays as shown below Y Client Lead Professional Webpage Dialog Agency Po start Date Role P End Date Names 6 Start Date Insert Cancel Z Copyright 2015 CareWorks 39 May 2014 careworks The Agency Role and Name fields are mandatory and these fields display values according to the Systems Administration Team Role and Staff Set Up as in all other locations throughout CareDirector Youth where these fields are displayed The Start Date is also a mandatory field in order to indicate a particular point in time for the c
226. information has been added to both records so one of them cannot be deleted it is possible to merge one record into the other resulting in just one record for the client This may occur for example where a client has been entered onto the system twice in error or where two clients have been added to the system and it becomes known at a later date that one of the names was an alias for the same person and not in fact two separate people as first appeared The Merge facility itself is within the System Administration module but the Merge Info screen within Personal Details indicates whether there has been a merge performed on the client s record and provides information about the merge s Copyright 2015 CareWorks 67 May 2014 Personal Details of James O Neill 36286 Aged 11 Personal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergelInfo Merged From Merged To Merged Date Username N v lt gt In this example there used to be two records within CareDirector Youth for Daisy Coleman a record with Client Number 514069 Merged From and a second record with Client Number 513693 Merged To Merged From Merged To 514069 513695 The record that had the Merged From Client Number no longer exists as the information from that record has been merged into the Merged To record The current record which has kept the Merged To Clien
227. ion Hrs Revocation Date Amended co 106345 23 Jul 2007 Main Supervision Order 1 0 0 6 Months 0 Appealed Hear 106345 15 Oct 2007 Main Detention and Training Order 1 0 0 6 Months 0 If it is an appeal against Conviction and it is successful then the original outcome no longer stands in law Outcome Details for Peter Longbridge 514054 Age 14 Ref No 106345 Appeal Details Outcome being Appealed 15 Oct 2007 Main Action Plan Order Appeal Decision Revised Outcome Outcome v Main Outcome F M Assault With Intent To Rob Duration 0 0 Hours Amount o Comments careworks Copyright 2015 CareWorks 204 May 2014 However the outcome will still be displayed for historical purposes and will be in red Note In the case of Sentence Varied or Conviction Overturned CareDirector Youth will hold a historical record of the original outcome but it will not count in any returns The other two Appeal Withdrawn or Sentence Affirmed are self explanatory Z Copyright 2015 CareWorks 205 May 2014 careworks Z careworks Chapter 13 CAMHS The Child and Adolescent Mental Health Services CAMHS module allows for the creation of a new CAMHS record or the amendment to an existing record for a young person This function is carried out by the practitioner and by CAMHS staff This module is used for the Youth Justice Board performance measures To access CAMHS you click on the appropr
228. ipboard la Font fa Alignment fa Number la Styles Cells Editing Al yO fe Id B C D E E G H l J K L M N oO Be fla Description Groupmemberid Group Id Type Client No Name Member Group Role Related Person Type Start Date Startdate End Date Enddate Review Date Reviewdate Com 514617 Sid vicious 10 Mmember _514617 sid vicious Group member N A 15 06 2008 15 06 2008 2 3 4 5 6 7 8 NI NIN N N BIE p RII ie lo BPIWIN IRIS WON DA UB lwWIN R O e a l 25 26 27 M 4 gt P ExcelGenerator I 4 O C l Ready Ao o y From this screen a user with Excel knowledge can manipulate the columns and exported information further The information can be printed by clicking on the icon at the top of the screen and the spreadsheet can also be saved from this screen by clicking on File and Save As before navigating to a suitable location and naming the file as described above x This screen is closed by clicking the in the top right hand corner Characteristics Once a Group Gang has been selected from the list on the Group Details list screen the Characteristics tab becomes enabled Grqup Details Group Details Members Related Persons haracteristics Known Opponents Name Faketown Warriors Ethnicity Black or Black British Type Gang Street lt Nationality British Ward Test Ward Information Status Youth Professionals X Cross Border Location To be co
229. ir 9710 200 mari Coolminer Dolan 07097200 Evelyn Smith 0017200 odo Frank Baggins 1 09 2004 08 09 200 ssan Bluebird issan Bluebird eyo co 0 02 2400 609 200 sk Strategy Mleeting isk To Children co GO 01 Cc co ta isk Strategy Meeting lert issan Bluebird ex Offender Missan Bluebird isk Of Harm Jah Rasta Clockman Cherie Blair Clive Walter Rounder Jack The Ripper wen Mone irsty Wursty Varboys owles Stinks Tench onnie Practice 207122005 1 0 400 4 02 200 uo myo L im 0104 2006 01017200 i i C ad LL a Lo ADDS SS OS EF eo ee a A BO c D Client Name Start Date End Date Alert 06 09 2004 Alert o 07 09 2004 Slet Frodo Frank Baggins 01 09 2004 08 09 2004 Alert Alert Cherie Blair Jack The Ripper 01 04 2400 Schools Within Administration there exists a facility to maintain details of your local schools Z Copyright 2015 CareWorks 281 May 2014 careworks Hame School Type Street Wigs District Town County Fostcode Comments Phone 1 Phone 2 E mail Head Teacher Head Home Tel LAC Coordinator In County aih mooo ai T DFES Reference Mo LES Number DIES Establishment No Name Type Address Head Teacher Email L Northtown Comprehensive Comprehensive Primary School Primary New Street Mrs Howard Ji F 4 Insert Cancel Delete Print Search Back However it al
230. irector Youth Drop Down Lists This is a selection field activated by clicking the arrow to the right Select one valid option for the field from those displayed in the drop down list Check box A Y a True or Yes value A blank a False or No value Clicking the box toggles the check mark on or off Radio buttons Only one option may be selected at a time Single clicking a radio button selects the labelled field and deselects any previously selected option Copyright 2015 CareWorks 18 Surname Flynn Flynn Flynn Flynn Flynn Flynn Flynn Flynn Eh rarm Property Type Prop No ae Armed Forces Prop Name Care Home Child Placed by Ot street a Council Flat Vig District Council House Council Owned Friends Post Code Hospital Medical Town Gender mE F E ne P View Current amp Historical Records Current Address Records O Historical Address Records May 2014 Date Fields Dates are required throughout the CareDirector Youth application There are two ways of entering dates in CareDirector Youth Date fields DOB have a data entry facility and a select facility using a calendar Option 1 Data Entry The data entry portion allows a date to be typed in e g DOB 7 12 07 Once the cursor leaves the field by pressing TAB or clicking elsewhere the system fills in the field in the standard format of the CareDirector DOB 7 Dec 2007 Ess
231. ired fields you will get a validation error message stating the fields you need to complete in order to send the asset document via secure email ma SENESE EEAS ESE EE EA A Unable to transfer due to validation error Is there evidence of any current or previous harmerelated behaviour by the young person field in the Evidence of Harm Related Behaviour section is a required field for sending ROSH Assets as XML ok be abd a tata la ad ROSH ASR a ae all fields below and try again if All the following fields in the Future Harmful Behaviour section are required for sending ROSH Assets as XML Please populate all fields below and try again Are there indications that the young person will engage in in Future behaviour that will cause serious harm to others Is immediate action required to preventjreduce the risk of this behaviour occurring ea In this situation you will need to reassess that asset document fill in the fields indicated on the error message and close the document before sending the document again If the documents have been successfully e mailed you will receive the following message Z Copyright 2015 CareWorks 192 May 2014 careworks Windows Internet Explorer EW A The documents have been e mailed Web mail Server If your YOS uses a web mail server site then you follow the above instructions but you e mail the documents to yourself instead of the YJB Placements Unit
232. is co accused Lacey Parker Comment Conditions Requirements Condition From Date To Date Other Description Copyright 2015 CareWorks 326 May 2015 Z careworks Once the Requirement information has been entered clicking saves the Requirement into the grid listing beneath and returns the screen to the default setting blanked fields with the exception of the From and To Dates which return to the YRO Start and End Dates ready for the next requirement to be recorded as relevant and added to the grid listing Outcome Details for Tyrone Sanders 515919 Age 14 Ref No 995 Date Of Death None Gender Male Danger Risk No Secondary Allocation s YOT nte yg Outcome Requirements Conditions Proposals Condition Requirement Detail Condition Requirement Other From Date 22 Sep 2009 Bl To Date 2 Sep 2010 Bl Duration Comment Conditions Requirements Condition From Date To Date Other Description Prohibited Activity 22 Sep 2009 21 Dec 2009 All information recorded against the requirement including the comments can be viewed in further grid columns by scrolling to the right hand side of the grid listing or by single clicking the requirement in the grid listing to view the details in the top portion of the screen where information can be edited if required and saved using the button Upon selecting the YRO outcome in the Outcome tab the system runs a validation to check whether
233. is selected highlighted by single clicking clicking on U own i i the _ and Down buttons will move the item up or down the list altering the order of the columns as they will appear once they are exported into Excel Clicking on aca in this screen will return the user to the Groups Gangs list screen without having exported anything Once the required items from the list have been moved into Selected Columns and Export depending upon the local settings of Microsoft Excel clicking the button will either open an excel spreadsheet containing the exported information or open a window as below File Download Do you want to open or save this file Hame ExcelGenerator xls HI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file harm Your computer IF pou do not trust the source do not open or While files from the Internet can be useful some files can potentially save this file What s the risk Copyright 2015 CareWorks 218 May 2014 Z careworks At this point clicking opens a window as below enabling users to name the file navigate to a suitable location and click B My Documents v IA X Gi E Toos Doc Creator Education My Recent My eBooks Documents A My Music 2 my Pictures My Virtual Machines O Snagit Catalog l File name Save My Network Places Save as type Fi
234. isplay the document For that Case Stage the system will show you its content as it was at the time when the Case Stage was applied Since that time the Document may have been Reassessed In order to allow you modify the original content the system will clone the original stake of the document For you and highlight the clone For you in the bottan list Please make the necessary modifications to the Cloned document and then reapply the Case Stage to that Clone Clicking on OK will launch the original document to allow you to make the amendments required If none are required fill in the Completed Date to match the original date click on Save followed by Close It will show a cloned entry of the original document in the grid Completed DocumentType Date Completed Completed By Score End Score Cloned Date Created Created By a ae a a aa 29 FED 2008 0 0 va Core Asset 19 Jul 2007 Alan About 29 Feb 2008 Alan About Having acknowledged this message you can then ascribe the correct stage by undertaking the steps outlined earlier At certain points it may be necessary to e mail documents to other agencies such as the Youth Justice Board s Placement Team The approach you take will depend upon the following e Your version of CareDirector Youth is connected to an SMTP server e Your version of CareDirector Youth is connected to an Web mail server e You are part of the YJB Connectivity Pilot Please see section on e mailing do
235. ith the following screen 2 Outcome Search Webpage Dialog Outcome Search Client Information Hearing Date ClientNo From ma First Name To eal Mid Name Referral No fp Surname PO Outcome No PO Outcome Type ti OCOC C C YS Hearing No Outcome fF Min tome Hearing Type ti i i OSOSOSCSC C SY a x Search Cancel Back Examples of the searches that can be conducted are as follows Z Copyright 2015 CareWorks 273 May 2014 careworks e Search for outcomes related to a particular person e Search for all Pre Court Outcomes e Search for all outcomes between certain dates e Search for all main outcomes in relation to a particular young person Programmes Within Programmes the user is presented with the following screen 3 Programme Search Webpage Dialog Frogramme Search Client Information Referal No Client Noo o Programme Mo pO First Name Prograrnrrie All Mid Marne Programme Location CE Surname Transferred In Transferred Out Start Date Agreed D ate End Date Release Date From C From From eh From eal To l To wN To eal To Eal Breached Concluded Completed Sucessfully rh A I Search Cancel Back Examples of the searches that can be conducted are as follows e Search for Programmes related to a particular person e Search for particular programme dates between particular dates e Search for programm
236. journed for trial 106322 29 Jan 2007 2 2 Sentence Sentence 106322 12 Feb 2007 3 1 Trial Finding of Guilt Guilty Plea Adjournment Found guilty 106322 26 Feb 2007 4 1 Sentence Trial Finding of Guilt Guilty Plea Court considered custody but decided on Referral Order Z Copyright 2015 CareWorks 133 May 2014 careworks Use of the Attendees Tab Introduction This allows you to record the significant people that were present at each and every hearing Examples would be parents solicitor police officer and YOT Duty Officer Any notes about attendees can be added Function You click on the Attendees tab Hearings Details for Sheila Bournheath 513994 Age 16 Date 07 Sep 2007 No 1 Ref No 106276 Hearing Details Hearing Offence Details Attendees Hearing Attendees Name Type x Description Hal Attendees Attendee Attendee Type Description ale Ref No ne Client No Status Type ID O a O e Insert Cancel Back You fill in a Name Name You then chose a Type Court Duty Officer Defence Solictor Miscellaneous Other Parent Carer You enter any notes they wish to add Description Mbther attended court and informed the court that they had got a solicitor Mr P Evans Hal And finally you click on the Insert button and the entry is placed in the Attendees field Z Copyright 2015 CareWorks 134 May 2014 careworks Hearing Attendees ALCSngee ALLENGEee yp
237. k Z Copyright 2015 CareWorks 260 May 2014 careworks Z careworks Following an assessment you may have concerns about the young person and believe they require a further assessment You would then fill in the Assessment Date and tick the box Asset Screening Date 2007 n You then click E S which creates an entry in the box below Date Screened Requires Assessment Date Assessment Required Date Assessment Received Service Required 18 Jan 2007 True You make a referral to the substance misuse worker secondary allocation of the referral is one method Your colleague upon examination of the assessment either agrees or disagrees that the young person requires an assessment If they agree they double click the initial record back into the top box and fill in the required date Assessment Dates Required 22 Jan 2007 Received Tier TO Required x When they have carried out their assessment they would enter the date of that assessment in the Received box and indicate what service they require Assessment Dates Required 22 Jan 2007 Recerved Jan 2007 Ter T Required let They can update the record at that point if so required Date Screened Regquires Assessment Date Assessment Required Date Assessment Received Service Required 18 Jan 2007 True 22 Jan 2007 26 Jan 2007 Tier 3 To amend any details on an existing record or to add further information to an existing reco
238. k box should be ticked as these pre court outcomes can only be given if the person admits the offence s Note The Attempted check box is selected based on the selected Offence Type 8 The Age at Offence will be calculated from the Arrest Date and the young person s date of birth 9 If any compensation may be required then you can enter the Monetary Value if necessary 10 The Administrative Support Unit ASU Number is the local number given by the Police and can be entered if required 11 Enter any additional information about the offence s can in the Offence Details field Z Copyright 2015 CareWorks 116 May 2014 careworks 12 When all necessary details are entered click on the nsert button you will receive the following confirmation message Windows Internet Explorer Eg A The record was successfully inserted You will then see the offence in the bottom box Offence No Ref No Offence Category Offence Type Admitted Gravity Age at Offence Date Offence Before off Dat Value Closed Serious GangR 226 106344 Robbery Assault With Intent To Rob X 6 14 16 Jun 2007 16 Jun 2007 0 0 At any time by clicking the offence back into the top box you can make any necessary amendments including deletion and then click the Update button Note If you delete an offence you will be asked to enter details in the following screen e Offence Change Dialog Webpage Dialog Ix http 192 168 9 64frai
239. l automatically default to the next hearing date that you had entered previously in Appearance Offence Details Hearings Details for Colin Blackwood 514031 Age 15 Hearing Details Hearing Offence Hearing Details Hearing Date 39 Jan 2007 l 2 C am PM Proceeding Type Criminal Court Type Youth Cout S Court Name Location 1 Court No Sitting At Location 1 Type Of Hearing At risk of receiving secure remand sect 130 I Client Attended as Scheduled At risk of recerving custodial disposal l Client remained in custody Hearing Details You will then need to enter the Type of Hearing and any Hearing Details before pressing the Insert button Hype Of Hearing Z Copyright 2015 CareWorks 128 May 2014 careworks Z careworks You will be taken to the Appearances Offences Details where you will see the offences in the bottom box l Hearing Offences Selected First App Date First App No Off Date Plea PSR Directions Hearing Type PSR Due Date Offence a L 22 Jan 2007 12 Jan 2007 Not Taken Adjournment Drunk And Diso E 22 Jan 2007 12 Jan 2007 Not Taken Adjournment Assault With Int The next stage depends entirely on what happens in court If for example all offences are to be dealt with together at a future hearing you will tick the box M Hearing Offences This then brings all the offences forward and you will recognise this by the following mes
240. le Download es Clicking Cancel _ or x at this stage will return the user to the Groups Gangs list screen Do you want to open or save this file 3 Hame ExcelGenerator xls Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Alt e er ernatively clicking will display the exported information in an additional window on screen without having exported anything Always ask before opening this type of file harm Your computer IF you do not trust the source do not open or 7 While files from the Internet can be useful some files can potentially save this file What s the nek The Groups Gangs list will be displayed within the excel spreadsheet as below From this screen a user with Excel knowledge can manipulate the columns and exported information further Copyright 2015 CareWorks 219 May 2014 Z careworks Ox H99 x ExcelGenerator Read Only Microsoft Excel 5 X Ga ao x Home Insert Page Layout Formulas Data Review View Add Ins l i l E co fot v B Sct Calibri ju A V Sy Wrap Text General y E ay Dy CE0 i P 2 fusca AP rs Ga Copy 3 a a Fin Z Paste zZz U A gt Z l E E a Merge amp Center 9 49 00 Conditional Format Cell Insert Delete Format A Sort amp Find amp x J Format Painter E l E SE F Ead Merg 3 l id 0 Formatting as T
241. les charts to point them to a new server This is not required when you create your own reports but it is necessary to customise reports which were created against a different server originally for example a spreadsheet from CareWorks or from a different YOT If you have already created a workbook and need to copy the macro do the following 1 Open the yotwarehouse xls spreadsheet From the main menu you select tools gt macro gt visual basic editor Window Help Share Workbook Protection Alt F amp Record New Macro Security ka Visual Basic Editor Alk F1i Microsoft Script Editor Alt 5hift F1 1 2 Inthe VB screen on the left hand side open the Modules folder and double click Module 1 Z Copyright 2015 CareWorks 317 May 2015 careworks Z careworks ae Microsoft Visual Basic ral File Edit wiew Insert For Je EREA IR METE Project B4Project RE This orkbook 9 Modules og Modulel 3 Inthe Main Menu you will now see the code for the macros General oub Drillthrought D iri D iri Dim Dim Dim D itn D iri D iri D iri irt irt Cat As ADOMD Catalog Conn As ADODEB Connection qry As String peell 4s Pivotcell pt 4s PivotTable 1 458 Integer rs sa ADODE Recordset 14x1sNum 45 Integer MaxDrillthroughR ecords ALs string SsPrillary s String AdditionalErrorbetails ALs String Qn Error GoTo errmsg Find
242. list back into the Available Columns list Alternatively clicking on Mave All Columns gt 4 lt Remove All Columns will shift the entire list from Available Columns to Selected Columns and vice versa If an item in the Selected Columns list is selected highlighted by single clicking clicking on U own A the and Down buttons will move the item up or down the list altering the order of the columns as they will appear once they are exported into Excel Clicking on o Back in this screen will return the user to the Members Related Persons list screen without having exported anything Once the required items from the list have been moved into Selected Columns and Export button will either depending upon the local settings of Microsoft Excel clicking the open an excel spreadsheet containing the exported information or open a window as below Z Copyright 2015 CareWorks 226 May 2014 careworks File Download Do you want to open or save this file i Hame ExcelGenerator xls HI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file harm Your computer IF you do not trust the source do not open or 2 While files from the Interet can be useful some files can potentially save this file Whats the risk At this point clicking opens a window as below enabling users to name
243. lly Compliance 0 0 3 YOT MIS gj YOT Case Transfer Audit On all programmes there are common details of the programme which are recorded Field Description Copyright 2015 CareWorks 152 May 2014 Z careworks Programme Programme Location Linked Outcome Programme Duration Primary Programme Working Days Dates Start Date Agreed Date Copyright 2015 CareWorks This is the type of programme such as YIP Programme or Action Plan Youth Detention Accommodation YOI All Youth Detention Accomodation programmes are mapped to YJB Programme Type Other Youth Detention Accommodation STC Youth Detention Accommodation SCH Youth Conditional Caution Mapped to YJB Programme Type Youth Conditional Caution Programme Youth Caution Mapped to YJB Programme Type Youth Caution Programme Section 226b Mapped to YJB Programme Type Section 226b Programme Programme This depends upon whether your service operates from more than base This will be automatically filled if it is a specific Court Outcome or can be manually entered In the case of prevention programmes there is no need to create this link Where known this can be entered and CareDirector Youth will then calculate the End Date automatically In the case of certain programmes such as prevention programmes it is unnecessary unless they are a fixed duration Can be recorded as number of nights This
244. lowing confirmation message Windows Internet Explorer Ed The record was successfully inserted You will then be returned to the programme that supports the revoked order so that you enter a new end date Z Copyright 2015 CareWorks 145 May 2014 careworks Programme Details for John Stone 513774 Age 16 Ref No Alias None Ethnicity Mixed Date Of Birth 31 Jan 1 106071 Details Interventions Breaches Referral Order Detail Compliance Programme Referral Order Programme F Programme Location Test Programme Location Linked Outcome Referral Order 01 Feb 2007 Other Outcome ID 173 Court sAutor o o ox Programme Duration 4 mths 0 hours M Primary Programme Working Days 5 Dates Responsible Officer Start Date 01 Feb 2007 Agency YOT M ee Role Team vat ChidrensTeam SSS End Date 07 Jun 2007 Bl Name David Stonehouse Proposals Entries appear in the Proposals tab where specific proposals have been made to Court as part of a PSR PSR proposals are added in the Proposals tab of Assessments and Documentation following the completion of a Pre Sentence Report Outcome Details for Colin Blackwood 514031 Age 15 Ref No OT Intensive Team Alan About Secondary Allocation s None Action Taken Allocated Or 106322 Outcome Requirements Conditions Proposals Proposals Main Proposal Proposal Description Duration aon Amount H KA Supervision Order with ISS
245. ly save this file What s the risk At this point clicking opens a window as below enabling users to name the file navigate to a suitable location and click 4 or at this stage will return the user to the Characteristics list screen Clicking File Download Do you want to open or save this file Hame ExcelGenerator xls HI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file harm Your computer IF you do not trust the source do not open or G While files from the Internet can be useful some files can potentially save this file What s the risk without having exported anything Alternatively clicking will display the exported information in an additional window on screen The Characteristics list will be displayed within the Excel spreadsheet as below May 2014 Z Copyright 2015 CareWorks 232 careworks Z careworks On H2 C A ExcelGenerator Read Only Microsoft Excel ao x n Cii gt Home Insert Page Layout Formulas Data Review View Add Ins o x te ett x amp os Calibri ju gt Ae Wrap Text General z F ay T o Ka E 2 putsue oN Fy 23 Copy amp Fin Paste r hoU iie Av B El E Ma Merge amp Center 9 300 Conditional Format Cell Insert Delete Format z Sot amp Find amp J Format Painter ew pe S S EH Mera
246. m Alzeimers Angelmans Syndrome Anorexia Select a Severity from the drop down list Enter a Start Date amp Enter the date the BD8 was Received Click on _Insert to add the information Note Follow the same process to fill in details of any impairment on this screen Z Copyright 2015 CareWorks 57 May 2014 careworks Impairments Start Date ml Onset Date Notified Date ml Type z Start Date Onset Date Notified Date Diagnosed Date End Date Insert Cancel alete Note Dates Recorded for Disabilities and Impairments There are five dates that can be recorded for each record These should be used as follows Start Date Date information was added to CareDirector Youth Start Date is a mandatory field Onset Date Actual or estimated date when condition first began or was believed to have an impact on the client Diagnosed Date Date that a diagnosis was made by an appropriate specialist Notified Date Date that Social Services were informed End Date Date when the condition ceased Recording Education Details The Education tab has two screens e The School screen is used to record details of the schools attended e The Education screen is used to record absences exclusions examinations special needs education standard assessment tests and other education details Z Copyright 2015 CareWorks 58 May 2014 careworks School Details Personal Details of James O Ne
247. ment has been offered but the content remains the same It has been disabled as a function for Onsets Final Warnings and Core Assets as users will use the Re assess function This allows you to export the document and make it available outside of CareWorks YOT This allows you to import a previously exported document into CareWorks YOT Z Copyright 2015 CareWorks 184 May 2014 careworks At certain points it may be necessary to e mail documents to other agencies such as the Youth Justice Board s Placement Team The approach you take will depend upon the following Your version of CareDirector Youth is connected to an SMTP server Your version of CareDirector Youth is connected to an Web mail server You are part of the YJB Connectivity Pilot Please see Section on e mailing documents To be added once Connectivity is established nationally Exporting and Importing Documents Description The Export process allows you to save the Assessment document outside of CareDirector Youth so that the document can be updated off line Once the Assessment is exported it is marked as Checked Out to the exporting user and no more changes can be made to that document within the CareDirector Youth system The exporting user will update the Assessment offline and then Import it back into CareDirector Youth At that point it will become freely available to all system users for updating Function You search for the As
248. mmary Personal Details The Personal Details module in CareDirector Youth contains client details details of relationships between the client and other people and details of professionals who have an on going involvement with them Links to address matching and verification software are provided The Personal Details module also holds Education and Health details which may be required when completing assessments during the course of a case A facility to record and search against names that the client is also known as is provided A history of name and address changes is maintained by the system Details of any Legal Status record for a client other than the Legal Status of a Looked After Child may be entered in Personal Details as well as any other significant event for the client Copyright 2015 CareWorks 28 May 2014 Z careworks Searching for a Person In order to update Personal Details a search can be used to find the person on the system When the user selects the Personal Details module for the first time on login to CareDirector Youth the screen presented is the Client Search screen enabling the user to search before entering a new client to ensure they are not already entered onto the system For example when setting up a new client or entering their family members and other relationships Once a client has been selected and their record opened on screen clicking into the Personal Details module will p
249. n e Search for particular offences e Search for all offences between certain dates e Search for all arrests or charges between certain dates Each YOT can determine the Location of offences according to local needs For example if the YOT had decided to enter a value of Public Place as one of anumber of locations such as Commercial Premises and Private Dwelling then all offences committed in a public place could be returned Hearing Details Within Offences the user is presented with the following Search screen Z Copyright 2015 CareWorks 272 May 2014 careworks 3J Hearing Search Webpage Dialog Hearing Search Clent Information Chent Mo First Hame see Mid Name Hearing ID PO alii Referral Ho Court Type All Proceeding Type All Type Of Hearing All Atrisk of receiving secure remand sect 130 Client Attended as Scheduled th x I Search Cancel Back Examples of the searches that can be conducted are as follows e Search for Court Hearings related to a particular person e Search for all proceedings of a Civil as opposed to Criminal nature e Search for all hearings of a certain type such as Sentence e Search for all hearings between certain dates e Search for all hearings where there was a risk of a Secure Remand Using the referral number allows you to return all the hearings related to a particular referral Outcomes Within Outcomes the user is presented w
250. n Coleman Brian Coleman 507555 Brian Coleman Brian Coleman 501545 Brian Henry Charles Coleman Brian Henry Charles Coleman 03 Nov 1937 507935 Colin Coleman Colin Coleman zi Apr i935 613693 Daisy Coleman Daisy Coleman 04 Dec 2007 513746 David Coleman David Coleman 08 Mar 2005 137684 Dorothy Coleman Dorothy Coleman 16 4ug 1912 317351 Edward George Coleman Edward George Coleman 24 May 193 a E m lt E o o c T 3 a x x x x x x x x x x x a The user can scroll through the results using the scroll bar and arrows to the right hand side of the results 1 Double click on a line to select the person Their information will then be displayed in the Personal Details screen If a number of people satisfy the search criteria it may be useful to scroll horizontally to view the Date of Birth and Address details to confirm that the correct person is selected or 2 Click on _Cancel to close the screen without selecting an individual or 3 Select someone and if when their details are displayed in the Personal Details screen they are not the client you intended on opening click on _Repeat Search within the search screen to re open the same results list as explained below Search by Client Number Client Na 513693 Search B Note Ifthe CareDirector Youth Client number is known it can be entered in the Client No field on the Search dialog In this case the Search button in the Top frame is used to search for the
251. n a smaller area within a ward for example the name of a particular neighbourhood or estate The lists in the Agency Role Team and Name fields here match those of the same name found in other screens throughout the system such as in Contacts and Referrals There is also a free text field for name in addition to the drop down list in relation to each of these Free text detail about the Event Incident can be entered into the Incident Summary field which can be expanded on screen using the zoom button Once the zoom screen has been opened the user is able to spell check the information using the Spell button Note Clicking OK in the zoom screen is not the same as saving the changes This will return the user to the Event Incidents screen and clicking Insert or _Update as applicable will save the changes made in both the main screen and the zoom screen Copyright 2015 CareWorks 241 May 2014 Z careworks Once all the relevant information has been entered clicking on Insert will save the Event Incident details and a message will confirm that the record has been successfully inserted Clicking the Back button in this screen returns the user to the Events Incidents list screen displayed on first entering the module Searching Events Incidents At the top of the Events Incidents list screen there is a search area containing a number of search criteria fields and a search button Here users c
252. n is a Recorded as part of abuse allegation of Daisy Coleman Start Date End Date m M Family Carer Assessment has Parental Responsibility ower is Emergency Contact of is Financial Representative of is Key Worker not Social Step 1 Searching CareDirector Youth to see if the Person Already Exists on CareDirector Youth Enter the search criteria and click _Search e This retrieves any clients who match the criteria e Double click on a line to select the person or Click on _Cancel to close the screen without selecting an individual we we we we Note When adding a relationship inside the household the system automatically populates the address fields You may wish to clear the address and repeat the search to check if the client has been entered with a variation on the address If the Person Does not yet exist on CareDirector Youth Fill in the client details click on Insert to enter the person on CareDirector Youth If the Person Already Exists on CareDirector Youth The system retrieves the client details and displays their details on the upper part of the Relationships screen at the end of the search Step 2 Filling in the Actual Relationship Once a client has been selected or inserted in step 1 their names are populated on the middle panel of the screen Z Copyright 2015 CareWorks 44 May 2014 careworks Recorded as Daisy Coleman is a Step Sister of
253. natively clicking will display the exported information in an additional window on screen The Events Incidents list will be displayed within the Excel spreadsheet as below May 2014 Z careworks OA H A ExcelGenerator Read Only Microsoft Excel i Ga _ Home Insert Page Layout Formulas Data Review View Add Ins x 2 7 he ort AutoSum Av acs Calibri ja gt Aa E Wrap Text General 7 F a7 Ly ce e OM Z Fa 4a Copy T z a a Fill Paste PB z Uii A B BS lE a Merge amp Center v 309 Conditional Format Cell Insert Delete Format x Sot amp Find amp Format Painter ad i baad ll S ad Merg 33 o 0 Formatting as Table Styles X X lt 2 Clear Filter Select Clipboard la Font E Alignment E Number la Styles Cells Editing Al at fe Event id B G D E F G H l J K L Event Incident Type Planned Start Date Planneddatestart Planned End Date Planneddateend Actual Start Date Actualdatestart Actual End Date Actualdateend Mode l Alcohol involved CT 15 06 2008 15 06 2008 _ 15 06 2008 _15 06 2008 in Person To be confirme 102 4 4 gt gt ExcelGenerator J From this screen a user with Excel knowledge can manipulate the columns and exported information further The information can be printed by clicking on the icon at the top of the screen and the spreadsheet can also be saved
254. nce Category Robbery Offence Type Robbery z Gang Related Offence Related Gang Offence On Offence Location Time of offence Client has Admitted to the offence l Attempted Gravity Score 6 Offence Before z Age at offence 0 Monetary Value ASU Number Arrest Date Bl a Charge Date z Offence Details a Decision Date C Offence No Ref No Offence Category Offence Type Admitted Gravity Age at Offence Date Offence Before Date Value Closed me M DE Insert Cancel Back The Related Gang field is a drop down list which is disabled by default on entry to the screen Once the Gang Related Offence tick box has been manually ticked by single clicking the Related Gang drop down list becomes enabled as below Gang Related Offence W Related Gang Offence Location Th Gr p amp testle i Client has Admitted to the offence Attempted Gang 4 Group of Group s ge at offence T Monetary Value St Anns Bloods Bl Faketown Warriors mal The Related Gang list will display all existing Groups Gangs within the Group module If the relevant Group Gang is not listed here when the user attempts to enter a Group Gang related offence the user will need to create the Group Gang within the Group module as described above Other details on the Offence screen are entered as usual and inserted or updated See Fundamentals for further detail on adding offences Z Copyright 2015 CareWorks 253 May 20
255. nd click File Download Do you want to open or save this file Hame ExcelGenerator xls HI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file harm Your computer IF you do not trust the source do not open or G While files from the Internet can be useful some files can potentially save this file What s the risk Clicking or at this stage will return the user to the Known Opponents list screen without having exported anything Alternatively clicking will display the exported information in an additional window on screen The Follow Up actions list will be displayed within the Excel spreadsheet as below May 2014 Z Copyright 2015 CareWorks 251 careworks Z careworks NCERT DA ca Home Insert Page Layout Formulas Data Review View Add Ins 0x p aar sae g mmm A y r amp Cut Calibri u Aa X Wrap Text General H A E Z Autosum T Fw 33 Copy a a Fin Paste B EEE gt E S Z EE 9 0 00 Conditional Format Cell Insert Delete Format n Sort amp Find amp m J Format Painter B FU jisa A a oe T 3 Yo 9 368 5 Formatting as Table Styles X z 7 cd Clear Filter Select Clipboard E Font la Alignment la Number la Styles Cells Editing Al xl fe Followup Id A B C D E F G H J K M Followup Id Event Id
256. nfirmed X Start Date 01 Jun 2008 Known Website none End Date 5 a Comments Hal GroupID Name Type Ward Cross Border Location Ethnicity Nationality Information Status a 5 Th Gr p amp Gafa Offending Peer Group 6 testl _ ui Gng Other Test Ward To be confirmed fu Gang ang Other 8 Group of Group s Gang Street Test Ward To be confirmed Not Known Australian Other 9 St Anns Bloods Gang Street Test Ward To be confirmed Black or Black British British Other Young People T ketown Warriors Gang Stree est Wari To be confirmed Black or Black B ritish British Yo uth Professionals If there is no Group Gang selected the Characteristics tab will be disabled greyed out Copyright 2015 CareWorks 228 May 2014 Z careworks The Characteristics tab allows a user to view all existing characteristics or traits associated with a particular group or gang in some way edit details of an existing Characteristic and also create new ones Ghgracteristics Faketown Warriors Group Details Members Related Persons Characteristics Known Opponents Category l Start Date Type z End Date x Information Status Review Date Comments al E Category Type Information Status Start Date End Date Review Date Insert Cancel Excel Back To Create a New Characteristic When the Characteristic tab is opened the selected Group Gang will display in the banner
257. nformation entered will not have been saved If a record is entered in error the user can single click on the record in the list to highlight it and the _Delete button becomes enabled On clicking _Delete the user is presented with a message to ask whether they are sure they wish to delete the record On clicking to the message the Lead Professional record is deleted from the list and the user is presented with a message to confirm the successful deletion Clicking the Back button within the Lead Professional screen returns the user back to the Personal Details screen Updating the Lead Professional If and when the Lead Professional changes users will need to record further entries to the Lead Professional screen rather than updating the existing record in order to retain historical Lead Professionals information in addition to recording the current one On clicking the Insert or _UPdate button on the Lead Professional screen an automatic validation will run to check that there are no overlapping Lead Professional records and ensuring that only one entry can be recorded as the current Lead Professional at any given time The current Lead Professional will be recorded with a mandatory Start Date but no end date as shown in the example below or with an optional End Date in the future if Known i Client Lead Professional Webpage Dialog soc iba ct E Start Date 05 Feb 2009 i Before adding an entry for the ER a oaa a
258. ng DOCUMENTS ccccccsssccceeseeeeeseceeeeeceesueceesenees 185 Sending Assets and Other Documents via Secure EMail eseese 189 Web mail Server vcsonwececdaereoasnsnteaccuaataacesennisaaiuerenanaeevtacewesieaensenntsnedeeeeanneantes 193 Chapter 1i Victims ssns ster cactensies cosuebensecteasckroteatennsnesteheacterensanteaschrasesteuree 194 Updating a Victim Record ceccccessccceseceeesececeeececeeseeeeeseceesaecessuecessenees 196 Searching for a Victim RECOFC ccccssecccsseccceeseeeceseceeeesceeeeueceseeecesseeeees 196 PAC MS CPW CS reee T AE 197 VICU CONTAC sedr cc endo npsem E esa 198 Adding RJ work to a Victim Record ccccccsseccceseeeceeseeeeeneceeanecesseeeeeees 198 Chapter 12 PO DCAIS sc actesiickcanesiessactesichcosusbtnsacteadehranuabusniaesbchnasesetasanteadchraseutarent 200 Chapter 13 CAIN M AG aa tactesdoncasessceracteedancnsesscstactadonnstesecetedeenekrasessantaceabenncseuecaran 206 Chapter 14 Appropriate Adult Services cccccccssescceeeesceeeeseeeeeceseeeeeees 210 Chapter 15 Groups amp Events INCidents ccccccccccseeeeeeeeessesseeeeeeeeeeeseeess 213 roop Module sess netted decease ta vays cave taeea Sessoms E EE 214 Events INcidents MOCUIe cceececsseccccssccccesccecesececescceccssececeeccecauececauness 239 Chapter 16 Intervention Setup sisscccvcsscteccccccssanrecadsactacnecaweredsccnessssaawenedbansoce 254 Copyright 2015 CareWorks 5 May 2014 Chapter 17 L
259. ng or at this stage will return the user to the Known Opponents list Do you want to open or save this file Hame ExcelGenerator xls HI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB ae e A Prom Test arenorna Alternatively clicking i will display the exported information in an additional window on screen screen without having exported anything Always ask before opening this type of file harm Your computer IF you do not trust the source do not open or G While files from the Internet can be useful some files can potentially save this file What s the risk The Known Opponents list will be displayed within the Excel spreadsheet as below Z Copyright 2015 CareWorks 238 May 2014 careworks 3 dW amp amp ha ExcelGenerator Read Only Microsoft Excel S x Home Insert Page Layout Formulas Data Review View Add Ins Qi fa 52 B amp os Calibri ju s EF Wrap Text General 7 E a gg Em m ZAutosum 5 AF Fa 33 Copy 3 a Fin Z jii J Format Painter B Z uUi Or A SB ZEE kad Merge amp Center a Art Teo 3 rane eee Seiad meent peiie lt 2 Clear TE rag Clipboard la Font a Alignment la Number la Styles Cells Editing A1 X CFA Groupkoid B G D E F G H l J K L M N O P _1 Groupkoid Groupid Type Opponentgroupid Group Name Client No Name Status Information Status Start Date Startdate End Date Enddate Review Date R
260. nown Opponent tab is opened the selected Group Gang will display in the banner Kngwn Opponents Faketown Warriors The Opponent Type and Status of a Known Opponent associated with a Group Gang are mandatory fields There are two different Opponent Types namely Group and Person Opponent Type Group 3 Group SSS If the Opponent Type Group is selected then the Group drop down list is activated and the Person Search section of the screen becomes disabled as left In this case the Group drop down list will show all other Groups Gangs which exist for the user to choose from As such if two Groups Gangs exist as rivals to one another both would need to be created in the Group Details tab before adding them as Known Opponents on each Group s record Z Copyright 2015 CareWorks 234 May 2014 careworks Opponent Type Person Client Na D If the Opponent Type Person is Surmamer Eo selected the Group drop down list is disabled and the Person Search Forename j Middle Name section of the screen becomes activatad ac loft The user enters some name information as search criteria for the name of the person who is on t known to be an opponent of the Group Gang and clicks the button A list of results matching the criteria will display as below Client Search Results Web Page Dialog Search Results 3 records found Prey Add Client External
261. ns Requirements Breaches Referral Order Detail Compliance Programme Details g tail Careworks RAISE Programme Details for Maeve O Hara 519082 Age 29 Unknown Ref No Welcome Alan About 108341 Logout Change Password Details Intervention Breaches Referral Order Detail Compliance Programme Detention and Training Order Programme X Programme Location x ee aco oe Linked Outcome Detention and Training Order 02 Jan 2012 Main Outcome ID 637 Court lt Auto gt xf Sj Personal Details Programme Duration 3 Weeks gt 0 hours V Primary Programme Working Days 0 4 Client Search Lj Referrals B Substance Misuse menial a E Start Date 02 Jan 2012 Fz Agency YOT ee lAgreed Date 02 Jan 2012 Bl 39 Enforcement Role Team gj Offences End Dabe z Name Alan About X Q Hearing Details pease Dae 1z an 2012 m EEE Level Ga Outcomes Sec Est Repts Be J Ga Appeals Licence Recall Bl Accommodation Opinion at start date Ca Programmes New Release Accommodation Opinion P at end date E Assessment and Documen Accommodation Opinion at release date Lj Victims L Risk To Children L Intervention Setup 9 Panel Setup AA Services l Proposed for ISSP LE Released to ISSP J Transferred In C Transferred Out gj CAMHS Detail 9 YIS Transfer Audit Comment al L Groups E Events Incidents B Looked After Children YO ii Scaled Approach Breached Concluded F Completed Successfu
262. nt p You then choose from Association the value of Hearing and proceed then to tick the appropriate hearing where your report will be considered Copyright 2015 CareWorks 177 May 2014 Z careworks Assessment and Documentation for Peter Longbridge 514054 Age 14 Category Court Report v Type PSR Sample for Testing v Association Hearing v Document Information Case Stages Associated With a Associate Referral Hearing Type Date Court Type Court Location A E 106532 Adjournment 19 Sep 2007 Youth Court Location 1 E 106345 Sentence 30 Jul 2007 Youth Court Location 1 E 106345 Adjournment 23 Jul 2007 Youth Court Location 1 1N6345 Remand Rail Hearina 16 Wil DON T Youth Court Laratinn 1 Date Requested End Date Date Sent Due Date Working Days ial ml 08 Oct 2007 N A The fields within the Document Information should be filled in as follows Date Requested This is the date that the court requested the Date Reested report be written by the YOT In most cases it will be the adjournment hearing that precedes the sentence hearing End date This is the date on which you completed the End Date report and it was ready to go to court Date Sent This is the date it was dispatched to court Date Sent Due date This is the date when the report will be Due Date used 08 Oct 2007 Working Days This records the number of working days Working Day taken to complete the rep
263. nt A Child Protection Register v lt gt Insert Cancel To Record a Legal or LAC Status for a Client Select the Personal Details of the client Click on the Legal Status amp LAC tab Complete the form using the fields described in the table below ae p oooO Known to Select a check box to record if the client is Known to Social Services or not Social Services The most recent date that Known to Social Services status was recorded Legal Status Select the client s current Legal Status from a statutory list Start Date The start date of the client s current legal status Legal Status Review Date The due by date of the client s legal status review Review Held The date the cleint s review date was actually held End Reason The recorded reason for the client s legal status ending or changing End Date The date the cleint s current legal status ends or changes Legal Status LAC Status The Looked After Child status Copyright 2015 CareWorks 63 May 2014 Placement The client s placement type Relevant Select if the child is relevant or whether this is unknown Child Eligible Child Select if the child is eligible or whether this is unknown Start Date The start date of the client s LAC status LAC End Date The end or change date of the client s LAC status LAC Any notes or comments about the LAC episode or placement Click on Insert to add the Legal St
264. nt Given Tal Referral Closure Referral Closure is a three step process Step One The worker allocated to a Referral may request its closure To do this the worker clicks open the light blue workflow button and choose the Closure Requested step You then click Go and it brings you back to the screen In the Current Action box fill in an Action Date and then choose a Closure Reason Z Copyright 2015 CareWorks 106 May 2014 careworks Current Action Appropriate Adult Service Provided Local Referral Number Court Order work complete Final Warning work complete Decision By Informal Warning logged No Further Action Required Name Other please outline in Reason Parenting work complete Police Reprimand Logged Prevention work complete Remitted For Sentencing Remitted to other court for sentencing Transfer Transfer to other YOT Transfer to Probation Under Age Offending Logged Referring Agency Cas Click on Update the following message is displayed Windows Internet Explorer Eg A Referral Updated The Closure Request will not proceed if there is e An active Secondary Allocation Step Two Once this step is complete you will be presented with the workflow again and this time only one step Next vailable Steps Webpage Dialog Next Step MAn Clicking On J will bring you back to the screen where you fill in the Action date and click on Update you will b
265. ntacts On entering a Contact Details screen for the young person any YRO programme against the young person s record is displayed in the list of Linked Programmes Copyright 2015 CareWorks 334 May 2015 Contact Details for Tyrone Sanders Ref No Ales TeX 107279 Planned Cate S Teme 00 00 Contacted By To Time 00 00 Agency IYOT Actual Oate 4 Nov 2005 S Time 10 00 Role Team Intensive Team To 4 Nov 2009 a Time 11 00 Name Alan About Mode In person FreeText Meeting Type Office visit planned M Clent Anended Surveillance Recurrence 7 No of Times 0 Intervention oS Intervention Type lt Linked Programmes Shatin 22 Sep 2009 324 YRO Contact Number Contact Type Linked YRO Requirements P a 7 22 Sep 2009 Prohibited Activity PE 99 Tan GAARA Prinndalanhn v The Requirements recorded against the YRO are also displayed beneath The list is disabled by default and becomes enabled once the YRO Linked Programme has been ticked Linked Programmes I 22 Sep 2009 324 YRO Linked YRO Requirements i 22 Sep 2009 Supervision 22 Sep 2009 Drug Treatment Multiple requirements can be viewed by using the scroll arrows to the right hand side The Contact Type determines if the contact counts towards the linked programme as either Counts Towards Programme or Does Not Count Towards Programme Adding Notes to a Contact Record Notes added to a record are
266. o Action Plan Programme LI YOT MIS 514157 Br Mo Acceptable Behaviour Contract ABC 39 YOT Case Transfer Audit Smii T T T T T T T T T T T T T T T T T 1 Oct12 Nov12 Dec12 Jan13 Feb13 Mar13 Apr13 May13 Jun13 Jul13 Augi3 Sep13 Oct13 Nov13 Dec13 Jan14 Feb14 Mar14 Apr 14 E Standard GG Enhanced Wil intensive EG Non Applicable _ No Scaled Approach gt Reports O System Administration Prog Count 163 Client Count 109 Release 7 0 0 0 Released 08 Apr 2013 Go to Page 1 z 11 Next E Database Beta Refresh Search Print Excel Back The Timeline view can still be filtered Viewing a Programme Select a Programme to view it Once a Programme is displayed it has programme function buttons and a grid Copyright 2015 CareWorks 149 May 2014 Programmes Function Buttons There are a number of function buttons on the Programmes screen Their functions are as outlined below e The _Search button opens up a screen that allows basic searches to be conducted 3 Programme Search Webpage Dialog 6 https 192 165 9 64raiseweb_rcda OT Proagrammes Programmesearch aspx rv 1201117959315 Programme Search Client Information Referral No Gi Client No Programme No a First Name Programme All Mid Name Programme Location all Surname Transferred In l Transferred Out Start Date End Date Release Date From HH From HI From To
267. olDarkDark C Danger Risk Issues T CPA Status T FYO Status L ISSP Eligibility Personal Details of Daisy Coleman 513693 Aged 0 on lias None Ethnicity Chinese Date Of Birth 04 Dec 2007 Gender Femal Z Copyright 2015 CareWorks 24 May 2014 careworks Start up Form Startup Form Menu My RAISE Form wark Management na This drop down field allows the user to change the page that is automatically presented on logon The default page that is presented is the Work Management page If a user prefers to be presented with a list of their allocated referrals the Referrals List form is chosen as the Start Up Form Note Remember to press _Update to save the changes Change Default Team Ch T When a user is a member of multiple teams the _ change Team button in the Change Teams section of User Preferences screen can be used to display a list of all teams to which the user belongs The current default team is ticked To change the default team the user double clicks on the new record and presses Update The Default tick will now be changed User Default Context Change x Aqency Fole Defaut al Social Services Emergency Duty Team 4 Social Services Raise and Yot Combined Team 7 Ki aA T aj pdate Cancel Back a 4 F Changing the default team will ensure that Closure Requests go to the appropriate Team Manager It also ensures that the appropriate Team Team Manager name is
268. ollowing confirmation message Note You will need to go to the Referral Order Programme and extend the end date of that programme Entering a revocation of an existing order If you have an order revoked then in the first instance you should enter the new outcome that has replaced the order revoked unless it is an early discharge based on a young person positively responding to the original order In addition the new order will be the main outcome unless again it is an early discharge When you enter an outcome of Order Revoked you will be presented with the following screen Z Copyright 2015 CareWorks 144 May 2014 careworks A Select an order to revoke Webpage Dialog EW o1 Feb 2007 3 Months Referral Order ok Cancel Having ticked the relevant order you click on ols You will be returned to the outcomes screen where you complete the entry Type Court EEE el No Of Offences Hearing 02 Feb 2007 214 Sentence v No Of TICs 0 Outcome Order Revoked Main Outcome ja Offence Duration 0 zl o Hours FIZ None Amount 0 l 02 Feb 2007 Drunk And Disorderly Note Inthe Offences box you would tick none if the revocation was based on an early discharge If the revocation was based on non compliance you would tick the new breach offence If the revocation was based on further offending you would tick the relevant offences Insert You click on and you will receive the fol
269. ollowing summary fields Very High High Displays the number of cases where the risk is high ROSH as calculated Risk from Asset Plus assessments Z Copyright 2015 CareWorks 81 May 2014 careworks Medium Risk Displays the number of cases where the risk is medium ROSH as calculated from Asset Plus assessments Low Risk Displays the number of cases where the risk is low ROSH as calculated from Asset Plus assessments New Primary Displays a value for referrals only and not programs or interventions where Allocations Action Taken is Allocated or Assigned to Team or Assigned to Worker National Standards Intensive Displays the number of cases where the young person intervention level is Intensive as calculated from Asset Plus assessments Enhanced Displays the number of cases where the young person intervention level is Enhanced as calculated from Asset Plus assessments Standard Displays the number of cases where the young person intervention level is Standard as calculated from Asset Plus assessments Incomplete Displays the number of documents that have a start date but are not Documents recorded as completed or concluded These can be associated with a programme referral or hearing This dashboard displays the following fields for each client Z Copyright 2015 CareWorks 82 May 2014 careworks Length of Order in Displays the length of the order in months Months Start date of Order Displays
270. olumns list Alternatively clicking on Mave All Columns gt 4 lt lt Remove All Columns will shift the entire list from Available Columns to Selected Columns and vice versa If an item in the Selected Columns list is selected highlighted by single clicking clicking on U own i i A the and Down buttons will move the item up or down the list altering the order of the columns as they will appear once they are exported into Excel Clicking on Back in this screen will return the user to the Known Opponents list screen without having exported anything Once the required items from the list have been moved into Selected Columns and Export button will either depending upon the local settings of Microsoft Excel clicking the open an excel spreadsheet containing the exported information or open a window as below Z Copyright 2015 CareWorks 250 May 2014 careworks File Download Do you want to open or save this file i Hame ExcelGenerator xls HI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file harm Your computer IF you do not trust the source do not open or G While files from the Interet can be useful some files can potentially save this file What s the risk At this point clicking opens a window as below enabling users to name the file navigate to a suitable location a
271. om the Main Menu in Excel you select Data gt Pivot Table and PivotChart Report se_template xls Read Only Window Help Filter Form Subtotals Validation Table Text to Columns Consolidate Group and Outline PivotTable and PivotChart Report Import External Data List AML Refresh Data Z Copyright 2015 CareWorks 304 May 2015 careworks This will reveal the following Pivot Table and PryotChart Wizard Step 1 of 3 Where is the data that you wank to analyze C External data source Multiple consolidation ranges Another PivotTable report or PivotChark report what kind of report do vou want to create PivotTable b PivotChark report with PivotTable report Click on the External data source option and then click Next Pivot Table and PiyotChart Wizard Step 2 of 3 Where is your external data stored Mo data Fields have been retrieved To use an Office Data Connection odc file click cancel and then use the Import Data command Data menu Import External Data submenu to open the File Click on Get Data Choose Data Source Databases Queries OLAP Cubes Uk lt New Data Source gt dBASE Files Excel Files FoodM art 2000 Browse Locals errer MS Access Database Options irm visio Database Samples Delete pot Cancel B W Use the Quer Wizard to create edit queries Z Copyright 2015 Car
272. ooked After Children ccccccesseccccessecceeeeseceeeeeseceeeeeeeceeees 257 Chapter 18 Substance MISUSEC ccccccesseccecesecceceeseceeeeeseceeseeaeceeeeugeceeeas 260 Chapter 19 Panel Setup sseesesessseeessseressseersssreressrrressrrressrreessreressreressreressee 263 Chapter 20 Reporting eesssseesesseeresreerssrrrressreressreressrrrossrrressreresseeressreresses 269 Within the Application csscccssssccssseccccssseccsseccucsesescusseceeeseneueseseueseess 269 Using the Search Facility ccccccsssccccssececsececesceceeseeeeeseceesecessueceseenees 270 PRG Ve ANS sncereee eS ected neta E E E 270 OEE SS E E E tne eceoasce E E E E EE 271 aec EAB Ee E P E EAEE EE E E 272 OU ONIO oers eee ais coeee eecieeeeesccescsfese sees 273 P FOR PAI C Since focus pnts areupeqocue E EE E E 2 4 ENO EMENT oiera E E E 274 V a E E Senoeeet eee ausnadaaeee gen cesseoeeet 275 Results of Searches rset Stes catosmentasedeutueiasats sunhaennenbonoeut rear ececanssadatenageaaeateds 276 SNOOT E EE 281 Client and Ad Hoc Reports amp Statutory ReturnS sssssseseessseessrrrssrrreseerss 284 Standard Functions within Reports ssssssssessseessseessrerssrrrssrersseersseeeseereses 286 CIENT RODO aone E 289 Asset Report 1a 10 aNd Zece iR 300 UTON RETU e A E TEO 303 JAP CUDO eo E E E E 303 Chapter 21 Youth Justice Scaled Approach eessssssseeesssrressrreresrrrresrreresses 321 YRO OUTOON E Serie aE E E E T E EEE 3
273. or selection are those that are required for the Youth Justice Board s Quarterly and Annual Returns Entering an Offence s To open the Offences screen click Dashboards under My Raise on the navigation pane Careworks RAISE Welcome Aabout Logout Change Password Client Search Referrals Substance Misuse E5 Contacts Enforcement a Offences Copyright 2015 CareWorks 112 May 2014 If offences have already been entered for this referral they will be displayed in the grid If not you will be presented with an empty screen Offence List for Carl Hopwood 514053 Age 15 Ref No Danger Risk No Primary Allocation YOT Inter 106344 Ref No Offence Date Offence Category Offence Type Gravity Value Age at Offence Admitted C l Show All Insert Search Print Excel Back Note There are a number of buttons on this screen Their functions are as outlined below The Search button opens up a screen that allows basic searches to be conducted Offence Search Client Information Offence On Date i Client No From Surname To First Name Mid Name Offence No Offence Category all Referral No T Client Has Admitted to the Offence Offence Type l Attem pted Location all Knife Enabled Search Cancel Back The Print button allows you to print off offences Z Copyright 2015 CareWorks 113 May 2014 careworks ExcelClient Windows Internet Explorer
274. ord a Looked After status when the accompanying referral is either at Closure Summary Completed Closure Requested or Closed you will get the following prompt Windows Internet Explorer Z Copyright 2015 CareWorks 259 May 2014 careworks Chapter 18 Substance Misuse This module allows the input of information relating to Substance Misuse It is used in the compilation of information for the Youth Justice Board and Department of Health Returns The Asset Screening Date field and the Requires Assessment fields will normally be filled in by the practitioner while the remaining information will generally be provided by the specialist drugs worker or service within the team To access Substance Misuse you click on the appropriate icon on the left hand side of the screen Careworks RAISE Welcome Aabout Logout Change Password E3 Personal Details Client Search Referrals fees Substance Misuse Information may be inserted and updated as required A single click will open this screen Substance Misuse Information for Colin Blackwood 514031 Age 15 Danger Risk No Primary Allo Substance Misuse Asset Screening Assessment Dates Referred to and Recerning Date Required Service Requires Assessment Received EB Date Received Ti a Comments Date Screened Requires Assessment Date Assessment Required Date Assessment Received Service Required E hase AA Bac
275. ort It is N A calculated by looking at the number of working days from the requested date to the end date Comments This allows you to record any relevant comments such as the fact that the report Comment has been checked The completed fields should be as follows Copyright 2015 CareWorks 178 May 2014 Z careworks Assessment and Documentation for Peter Longbridge 514054 Age 14 Category Court Report x Type PSR Sample for Testing v Association Hearing hd Document Information Case Stages Associated With Associate Referral Hearing Type Date Court Type Court Location 106532 S 08 Oct 2007 Youth Court Location 1 E 10653 Adjournment 19 Sep 2007 Youth Court Location 1 E 106345 Sentence 30 Jul 2007 Youth Court Location 1 E 106345 Adjournment 23 Jul 2007 Youth Court Location 1 10686345S Remand Rail Hearinn 1A Iul NN7 Youth Court I aratinn 1 gt Date Requested End Date Date Sent Due Date Working Days 19 Sep 2007 3 Oct 2007 Ha 8 Oct 2007 aI 08 Oct 2007 11 Comment The report has been gate kept by Team Manager 4th October 2007 g Once these fields are completed you click on and this will open the report Save Html Preview Check Spelling View in Word Close PRE SENTENCE REPORT Save Locall y his is a Pre Sentence Report as defined in 5162 of the Powers of Criminal Courts Sentencing Act 2000 It has been prepared in accordance with the r
276. ous Harm Asset ROSH is also completed for the young person Assessment and Documentation for Tyrone Sanders Alias Teddy Sanders Sar Category Core Assessment Type Core Asset Association Hearing ka Document Information Case Stages Case Stage Applies to of b Case Stage Score Hearing Type Outcome Duration Completed On Completed By Start of Order 34 Sentence 25 Sep 2009 Alan About PFSR 34 Sentence 15 Sep 2009 Alan About i For Selected Document Only Completed Referral No DocumentType Date Completed Completed By Score End Score cia f 1107279 s PSR YJB 17 Sep 2009 Alan About N A N A af 107279 ROSH 05 Nov 2009 Alan About N A N A 407279 Core Asset 25 Sep 2009 Alan About 3a ee SecureEmail we Dkk Pe To assess the Scaled Approach level of intervention Risk To Children required for the young person the worker must access the Scaled Approach module towards the bottom of the Youth Offending menu Intervention Setup Panel Setup AA Services CAMHS Detail YIS Transfer Audit Upon entry to the screen a list of the young person s Core Assets and ROSHS if there are any is displayed nc halai Groups Events Incidents Looked After Children YOT Scaled Approach YOT MIS A Lo CUpyI IIL Y LULI Cal cvVUINS 337 May 2015 Scaled Approach Details for Tyrone Sanders 515919 Age 14 Ref No 107279 Selected Doc
277. outh Detention Accommodation CareDirector Youth will default Plea Entered to Not taken unless you alter the entry In this example the plea was not taken at the remand and bail hearing Plea Entered Not Taken Note It is important that you enter the plea at the hearing when it is taken The bail or remand imposed is then entered along with any comments relating to those conditions Bail or Remand imposed Remanded on Conditional Bail Daily Reporting to Police Station Must not go into Test Town Shopping Mall Bail Conditions and or Comments At this hearing the court has adjourned to another date but have not requested a Pre Sentence Report Psr Requested PSR Directions x PSR Due Date Once this completed you click on Insert button Insert and the entry is made into the bottom field following a confirmation message Z Copyright 2015 CareWorks 127 May 2014 careworks Windows Internet Explorer Ed A The record was successfully inserted You then hit the Back button E The hearing becomes a line on the hearing details grid Hearings List for Colin Blackwood 514031 Age 15 Ref No Distinct List 106322 Reason for Hearing Ref No Hearing Date Hearing No Iterations Appearance Hearing Type Hearing Text 22 Jan 2007 i 3 Remand Bail Hearing Adjournment Hearing 2 The Adjournment Sentence Hearing To insert the next hearing you click on Insert and CareDirector Youth wil
278. outh Offending Team menu to the left hand side of the screen Both are stand alone modules The opening screens displayed on selecting either of these modules both work in the same way and are not client specific Even if the user has a particular client record open on screen when the Groups or Events Incidents module is selected the initial screen will display a list of all Groups or all Events Incidents which exist regardless of client Copyright 2015 CareWorks 213 May 2014 Groups Module When the Groups module is selected on the CareDirector Youth tree the Groups module will be displayed with the Group Details tab open and all Groups Gangs in existence displayed in a list on screen The tabs for Members Related Persons Characteristics and Known Opponents will be disabled and greyed out until a Group has been created and or selected from the list Group Details Group Details Group Details The Group Details tab allows a user to view all existing Groups Gangs in a list on screen edit the details of an existing Group Gang and also create new Gangs Groups Grop Details Group Details Name Ethnicity v Type e Nationality M Ward X Information Status v Cross Border Location X Start Date Ha Known Website End Date Ha Comments Eal GroupID Name Type Ward Cross Border Location Ethnicity Nationality Information Status E 5 Th Gr p amp Gang Offending P
279. ows you to construct a pre sentence report record the proposal and if the young person is ISSP eligible but a proposal is being made that does not include ISSP to record why ISSP is not being proposed Function You click on the Assessment and Documentation icon on the left hand side to open up the screen Z Copyright 2015 CareWorks 176 May 2014 careworks Z careworks zareworks RAISE Nelcome Aabout ogout Change Password Personal Details Client Search Referrals Substance Misuse Contacts Enforcement Offences Hearing Details Outcomes Appeals Programmes Assessment and Documentation You choose the Category under which the pre sentence report has been inserted Assessment and Documentation for Peter Longbridge 514054 Age 14 Category feelisGistseas v Type x Association v Document Information Case Stages You would then choose under Type the name of your local Pre Sentence Report Assessment and Documentation for Peter Longbridge 514054 Age 14 Category Court Report 7 Type iai i Eae v Association 0 Once these are chosen you will see a change to the screen as outlined below Assessment and Documentation for Peter Longbridge 514054 Age 14 Category CoutRepot SS Type Association ee Document Information Case Stages Associated With The document is not associated Date Requested End Date Date Sent Due Date Working Days z z N A Comme
280. p down list a date is chosen and you press the Priority button to insert this Priority Level J Priority Webpage Dialog Referral Priority Please select the appropriate Priority for this referral Start Date 02 Jan 2008 End Date Priority Level 3 Priority Lewel Comment Client Name Priority Level Start Date Peter Longbridge Priority Level 3 02 Jan 2008 Update Cancel Delete This will now show on the Referral itself Priority Level Start Date Filtering Referrals When CareDirector Youth opens and you go to the Referral screen the first screen displays a default list of all referrals appropriate to you Referrals 28 items found Ref No Agency YOT Action Taken All Excluding Closed v Role Intensive Team Priority Level All v Name Alan About Show All 16 Jan 2008 12 54 01 Jan 2008 106286 513996 61217 Test Allocated Ongoing Support Alan About 21 Jan 2008 09 10 15 Jan 2007 106322 514031 Blackwood Colin Allocated Ongoing Support Alan About 23 Jan 2008 11 32 18 Jun 2007 106344 514053 Hopwood Carl Allocated Ongoing Support Alan About 23 Jan 2008 11 55 18 Jun 2007 __ s x 06345 514054 Longbridge Peter _ Allocated Ongoing Support Alan About 23 Jan 2008 11 59 24 May 2007 106346 514053 Hopwood Carl Allocated Ongoing Support Alan About 24 Jan 2008 11 06 01 Jan 2008 10635
281. pe Iw Statutory l Current wo dad From 13 Dec 2007 To 13 Dec 2007 T AA Service gt BNote Within Contacts this will be limited to the person displayed in the banner Activity Search for all Priority 1 referrals related to a particular team Activity Search for all contacts between certain dates that have meeting type of Supervision Session Stat Order relaying to a particular young person Referrals Within Referrals the user is presented with the following Search screen Z Copyright 2015 CareWorks 270 May 2014 careworks ReferralSearch Webpage Dialog Client Search Referred By Soe Client No ExtNo Agency i Case No Fef No Tearm Role All SUWETTE Hame All First Hame Allocated To Mid Name Agency Team Role All ir Ref Reason ee All Acton Taken Priority Level Secondary Allocation ls person parent carer aware of the referral Agency el Re teferral TeamRole Al I Name All Local Referral Number Start Date End Date Henne REE From From po To ito Linked To FA All fe Use Soundex on Mames Ae Examples of the searches that can be conducted are as follows e Search for referrals related to a particular person e Search for Referral Reasons such as Request for Appropriate Adult Service e Search action taken to determine the number of referrals Pending Allocation e Search for referrals between set dates e Search for
282. pies of correspondance Agency Social Services i i Be Has Client been informed of complaint s procedure Role Team CS Children Services Administra Name Member Child wt Free Text Name Start Date Ref No Consented To Mode i Consent Given To Agency Insert Cancel Insert The relevant information is entered in the fields on screen and clicking the button saves the Consent Information Multiple records can be entered into this screen The Adult Transition Date field has been introduced in relation to Contact Point Once Contact Point and all related functionality are active there will be an option of Contact Point Adult Transition in the Consented To field The Adult Transition Date field is disabled and will only become enabled once Contact Point Adult Transition is selected in the Consented To field The Adult Transition Date will be a mandatory field when it is enabled and its purpose is for users to specify the date when the young person s record should be archived on Contact Point Paper Files Update Cancel Delete Back The paper files button is located at the bottom of the Personal Details screen Z Copyright 2015 CareWorks 73 May 2014 careworks Z careworks Clicking on this button allows the user to record the location of any paper files associated with the client Date of entry description of paper file in File Details and its Location are filled in the appropriate fields
283. pite Care 6 EA a 10 Ei as p gt 2 Unknown Zone Summary You should now be familiar with Searching for a Client Updating Client Details Entering a New Client Recording Personal Details Lead Professional Adding Relationships Viewing people Involved with a Client Z Copyright 2015 CareWorks 51 May 2014 careworks Z careworks Chapter 3 Updating Personal Details Description e This session describes how to update Personal Details using the various tabs and buttons throughout the Personal Details module Objectives At the end of this session delegates will be familiar with Updating Religion Phone Number and other Personal Details of a client e Recording Health Details including details of a client s GP Disability Details and Hospital Admissions e Recording Education Details of a client including Schools Examination Results and Special Needs Education e Using the tabs in the Personal Details module to record update or view details about a client such as Employment Legal Status Significant Events Letters Audit Trail and Merge Information e Using the buttons on the Personal Details screen to record update and view details about a client such as Category Role Name History and Alias Language and Other Information and Consent e Transferring client records from one organisation to another Updating Client Details As shown in Session 2 a client can be sele
284. ple shown above the Initial Assessment has a duration of 7 days so the due date is for a document started on the 4 Feb is 11 Feb Z Copyright 2015 CareWorks 22 May 2014 careworks The Work Management module then tracks the progress of the document changing the status as required see below e When a Private Fostering Assessment PFAAR is completed within CareDirector Youth when the end date is entered and saved this triggers a Work Management task to appear in the Work Management screen to alert that a Visit Under Regulation 8 needs to take place by a projected due date 6 weeks later Z careworks Two days before the task is due to be completed the status changes to Warning rel If the task is not closed by the projected due date the status will change to Overdue Im Task Status Client Name Client Mo Ref Na Case No Start Date Projected End Date Sug 00DE 14 00 00 Work Management Views When the Work Management screen is first accessed the screen displays a detailed list of all pending tasks for the logged on user within a range of Due Dates 1 week before and after the current date Work Management Service Provider Manager All Start Date Status All From Task Type Al Task All Project End Date Current view Active Task From 06 Dec 2007 Bl Read Status Call Read Unread 1 0 Dec ud The Current View area can be used to change the view by selecting the appropriate option
285. populated into documents created by the user When the user presses E the system will automatically log them out of CareDirector Youth When they log in again the new team will be the default Default Language The user is able to select a default language from the drop down list of available options Default Language English England Z Copyright 2015 CareWorks 25 May 2014 careworks Z careworks Alert Me Module The Alert Me module is located under the My RAISE menu in the left hand side of the screen It allows each individual user J Work Management to configure when and how an alert will be sent by Gm Client Search CareDirector Youth to the user Fa User Preferences __j Alert Me The Send Alerts To section of the screen allows the user to choose where the alerts will be sent to Send Alerts To All alerts will be sent to F My Task List E My Email Qddress Ticking the M My Task List Management screen check box will cause alerts to appear in the user s Work If the user has an email address saved within their User Set Up under System Administration then ticking the lM My Email Address check box will cause alerts to appear in the user s Email inbox Change Type Alert me about Specifiy the type of changes that you want to alerted to all Changes Added Items e Changed Items Deleted Items The Change Type section of the screen allows the user
286. posal Duration Type Amount ISSP Reason Completed Referral No DocumentType Date Completed Completed By Score End Score Clon 17 Sep 2009 Copyright 2015 CareWorks 322 May 2015 Z careworks The Proposal drop down list contains the different YRO types of YRO YRO Intensive Fostering and YRO ISS Proposal Order to Continue Other Parental Bind Over Parental Fine Parenting Order Parenting Order Other Residential Probation Order Probation Order with Conditions Referral Order Referral Order Extension Reparation Order ee oe rc Revocation of Order 1553 Detention Section 226 Life Section 226 Public Protection Section 228 Duration Requirements Main Proposal Completed Referral lv sd rere Section 90 92 Detention T Secure Training Order 107279 4 Toe Sex Offender Order Supervision Order Supervision Order with ISSP Supervision Order with IT Supervision Order with residence in LA Accommodation Supervision Order with Specified Activities Warrant without bail Young Offender Institution S RO Intensive Fostering i Reasses YRO 188S The Duration is entered as usual h The Requirements section of the screen remains disabled until one of the YRO types have been selected within the Proposal field The Requirements tick boxes then becomes enabled for use All 16 potential requirements are listed in the requirements section of the proposal screen viewable by using the
287. present Do you wish to add one Cancel Clicking on OK will take you the Relationships tab of Personal Details where the parent s carer can be entered before returning to the Interventions tab Z Copyright 2015 CareWorks 156 May 2014 careworks Requirements Tab Note The Requirements tab is only enabled if a YRO programme type is selected Once YRO Programme Details have been inserted successfully the Requirements tab allows you to enter details of requirements for that programme Programme Details for Maeve O Hara 519082 Age 29 Unknown Ref No 108329 Details Interventions Requirements Breaches Referral Order Detail Compliance Programme di Prog Start Date Location Frog Agreed Date Requirement Detail Requirement Su pervision E Start Date 01 Jan 2012 End Date 08 Jan 2012 Bl Requirement End Completed Successfully Completed Non Compliant Not Completed Comment Associated Worker Not Completed ency Adult Operational Servic ciel at Due to further offending f Due to non compliance Role Team Adoption Team tame as Si ID Associated Worker Requirement Start Date End Date Requirement completed successfully Requirement ee 26 7 Attendance Centre O1 Jan 2012 15 Jan 2012 Insert Cancel Delete This tab contains the same information as the Requirements tab in the Outcomes module Details are entered and saved using the Insert button and can be amended using the
288. ps Gangs The Group Member field lists each individual recorded as being Members Related Persons who can be added individually or All can be lt celected instead as chown Clicking Insert saves the entry A pop up message will confirm that the record has been successfully inserted and it will appear in the list at the bottom of this window viewable by using the scroll bars Multiple entries can be made to this Persons Involved screen as required Clicking o Back in this window returns the user to the Event Incident details screen and any Person Groups added are displayed within the bottom half of the screen as below Events Incidents Date amp Time Planned Observer of Event Incident Start Date E Start Time Agency Individuals X End Date Bl End Time Role Team Other M Date amp Time Actual Name YP Sid Vicious Start Date 15 Jun 2008 Start Time i Taken By End Date 15Jun2008 End Time Agency YOT X Mode In Person i Role Team Intensive Team Type alcohol Involved hud Name alan About ward Test Ward Fel Incident Summary Cross Border Location To be confirmed Fi Information Status Other Young People a zl Group Name Member Name LJ Faketown Warriors Tyrone Wellard Update Cancel Add Follow Up Details Add Persons Groups Involved Back Copyright 2015 CareWorks 246 May 2014 Z careworks
289. pyright 2015 CareWorks 34 May 2014 careworks oY See Also Session 5 Updating Personal Details Note on the insert and _Uedate_ buttons The Insert and Update buttons appear throughout CareDirector Youth The Insert button is used to add new information e g a new marital status When a record is selected the insert button changes to a YPdate button This allows changes to be made to the selected record Cancel If a record has been selected in error the button can be used to cancel the selection and the Insert Button becomes available again Changing Marital Status A marital status can be recorded when the person is set up on CareDirector Youth Marital Status can also be recorded or updated at a later time Select the Personal Details of the person Click on the Marital button on the Personal Details screen Marital This displays the Marital Status History screen To Record a Marital Status Choose a Start Date start Date pel Select a marital status from the drop down list Click on __Insert _ to add a new Marital Status Cohabiting Couple Marital Status Divorced ON ma Co TEU Married But Living Apart to the Personal Details screen Married Couple Partner Separated Single Unknown Widow widower RS Marital Status Marital Status History The screen displays a history of changes in Marital Status for this person Z Copyright 2015 CareWorks 35 May 2014
290. r Eg AN The record was successfully inserted Z careworks The panel is then in the bottom box and a single click will bring it back to the top box and the members can then be selected Copyright 2015 CareWorks 266 May 2014 Panel Setup Details Panel Detail Venue aj CAB Meeting Room Date j Feb 2008 Time i 00 HH MM Duration 2 000 HRS Max Attendees dE Beanie bo Comments IY Edward Head M Broce Harrison Wenue A 26 Sep 2007 18 00 Venue 15 Feb 2008 18 00 WenueFrem 28 Feb 2008 14 45 Wenuela 28 Feb 2008 14 45 WenueFrem 28 Feb 2008 14 48 Wenuela 28 Feb 2008 14 48 CAB Meeting Room 31 Jan 2008 18 00 3 000 CAB Meeting Room aS ETE x Update Cancel Delete a Note For the Panel to be completed it needs to be associated with the young person via If you click on the button this will then complete the setting up of the panel the Referral Order Details tab within the Programme Programme Details for Karim Blackwell Ref No 106459 Details Interventions Breaches Referral Order Detail Compliance Referral Order Detail Available Panels o7 Feb 2008 18 00 00 CAB Meeting Room Max 3 Clients x view Clients l Only Show Panels After Today Panel Meeting Type initial Panel Meeting Date 07 Feb 2008 Time 18 00 Parents and Victim invited a Comments Oal All Panel Assignments for this Programme ID Location Panel Date Panel Time Comments Meeting Type E YOT
291. r Related Person is selected in the list Clicking the _Delete button will erase the Member Related Person that is currently selected and highlighted within the list Note Clicking _Delete will only erase the Person s association with the Group Gang it will not erase their client record from Personal Details Clicking the _Cancel button will clear the screen by deselecting the current Member Related Person and removing the related information displayed in the fields about the currently selected Member Related Person Saving amp Printing Members Related Persons The E button at the bottom of the list screen enables the user to export the list currently displayed into Excel so that the list can be saved and or printed Copyright 2015 CareWorks 225 May 2014 Clicking on the Excel button will open up a selection window as below In this window users can select which columns from the list need to be exported ExcelColumnSelect Web Page Dialog Available Columns Selected Columns Description Groupmemberid Group Id Type Clrent No Name Member Group Role Related Person Type start Date Startd ate End Date Users can click on an individual item in the Available Columns list to highlight and click the button to include it in the Selected Columns list repeating the process for each column required Similarly clicking the mm button will move an item from the Selected Columns
292. r Type the name of your local Bail Report Category Court Report i Tope A SID ct lel pe nenet terete erin rtosereteese teint neotr treet enema nenlirmerao Tia Association You then choose from Association the value of Hearing and proceed then to tick the appropriate hearing where their bail report will be considered Categor Other Report g Tope Newtown Bail Report E Association Hearing Document Information Pranasals Associated With Associate Reterral Hearing Type Date Court Type Court Location C 136 Sentence 14 Aug 2006 Magistrates Court Mewtown Magistrates Gl Remand Bail Hearing 24 Jul 2006 Magistrates Court Newtown Magistrates D 195 Sentence 10 Jul 2006 Youth Court Mewtown Youth Court 4 Start Date 23 Jul 2006 E Comment This report has been checked Train Manager 22 07 06 al You then click on Insert which will open up the report 3 CW Document Frame Microsoft Internet Explorer File Edit view Favorites Tools Help Q tack Me r x a A pe Search 5 Favorites al eh d T LJ rel 8 Address http fcarebirmO1 fraiseweb Documents DocOpener aspx C WDocument Hugh Bail amp clientno 684 1 amp refno 1968 amp case_type 210 amp case_sub_type 65 amp case_number 0 amp Star Y Html Preview Check Spelling View in Word cave Locally Newtown YOT Application for Bail Report outlining Bail Proposal Court Details Newtown Magistrates Cou
293. r the search criteria of your report then clicking on will reveal the panel for you to make your alterations A common mistake on viewing the report is to see the display page as the only one of the report id 4 1 los gt DI Clicking on P will move you to the next page or clicking will take you to the last page The size of the page being viewed can be altered using If you looking for a particular word then you can use Find This will take you to the first instance of that word within your report If you that is not the one you are looking for then you click on eee At any stage you can re run a report by using the refresh button As with all buttons there is a tool Refresh Report tip in case you are not sure of the function If you want to print any report then utilising the button will start the printing process Clicking on 2 will take you to any Help pages that have been set up Copyright 2015 CareWorks 287 May 2015 If you want to 2 you will need first to select your export format Select a format wt Selecta format __ HTML with Office Web Components Excel Web archive Acrobat PDF file TIFF file CSV comma delimited XML file with report data Once chosen then you need to click on again In this example the export format is PDF and you will be presented with this screen File Download Do you want to open or save this file Name ClentCaseLoad pdf Typ
294. ramme On certain programmes there are additional details e Transferred In e Transferred Out e Breached e Accommodation Opinion This is the degree to which the identified parent s engaged with the programme This is the parents rating of the programme offered by the YOT 155 May 2014 commented This indicates whether they have replied to your questionnaire Note These will only show if they are a contact type recorded against the particular programme Interventions Tab Once Programme Details have been inserted successfully the Interventions tab allows you to enter details of any planned intervention for that programme Programme Details for Maeve O Hara 519082 Age 29 Unknown Ref No 108329 Details Interventions Requirements Breaches Referral Order Detail Compliance Programme Prog Start Date Location Prog Agreed Date Intervention Detail Intervention Anger Management Start Date 01 Jan 2012 End Date 08 Jan 2012 Comment Associated Worker Agency Education x Role Team School Name Arch ID Associated Worker Intervention Start Date ISSP Success ISSF Breach ISSP Not Co a Insert Cancel Details are entered and saved using the Insert button and can be amended using the Update button Note When adding a Parenting Intervention where no parent has been entered you will get the following prompt Windows Internet Explorer Ho Parental Relationship
295. ransferring Client records from one organisation to another May 2014 Chapter 4 Dashboards Overview Dashboards have a number of views that enable logged in users to display a graphic view of their cases The records of a young person can be opened from a dashboard Viewing a Dashboard To view a dashboard do the following 1 Click Dashboards under My Raise 2 Select the type of dashboard you want to display from the Dashboard drop down list The following options are available e Case Summary Dashboard for more information see Case Summary Dashboard e Prevention Dashboard for more information see Prevention Dashboard Select the agency of the cases you want to view from the Agency drop down list Select the team of the cases you want to view from the Team drop down list Select the worker whose cases you want to view from the Worker drop down list oo a a E Click Apply Filters The dashboard is displayed in a grid form with column title along the top and the cases listed under the person who has responsibility for the young person s cases Case Summary Dashboard The Case Summary dashboard enables case managers to display a summarised view of their cases It displays all open programs for which you are the responsible worker or the responsible worker of the intervention and all open referrals with no open program for which you are the primary or secondary allocated worker This dashboard displays the f
296. rd highlight the relevant record with a single mouse click add the requisite information ine information about the service starting and the Service the young person is getting they would update this record and to save click on the button In this case when your colleague receives Copyright 2015 CareWorks 261 May 2014 Referred to and Recenving Service Tier 3 Date Received lg Feb 2007 TS Any comments can be added Comments ls now attending the climic on Wednesdays Jal The reason box is for Children s Services Returns but could be utilised by the YOT for recording a young person refusing a service Reason Refused Intervention Date is Feb 2007 Asset Screening Assessment Dates Date 01 May 2006 wl Required D4 May 2006 Fal Referred To nd Receiving Service Tier 1 Intervention and Training Service sd l M Requires Assessment Recetved 4 May 2006 El Date Received o4 May 2006 Fal Comments Provided an initial service to client Reason Has Substance Misuse Date D4 Man 2006 Fal Z Copyright 2015 CareWorks 262 May 2014 careworks Chapter 19 Panel Setup The Panel Setup module allows practitioners and administrators to create and maintain lists of Panel Venues Panel Members Members Availability Information and create actual Panel Meetings themselves Venues and Members will be set up initially and then maintained by the Referral Order Co ordinators
297. reDirector Youth 2 The person does not yet exist on CareDirector Youth Clicking on the Relationships tab displays existing relationships if any have been recorded on CareDirector Youth To add a Relationship of Daisy Coleman 514805 Aged 7 In si d e th e elationships Health Education Employment Legal Status Sig Events Letters Audit MergelInfo Household cl ick rs and Relationships the top Inse rt nn to SW ClientNo Name Relationship Address Potential Da button To add a C Relationship m Outside the Deletes wa Move Client Outside sl iide of Household Household click nn to SW ClientNo Name Relationship Address Potential Dal_ the bottom Insert t 515841 Chris Coleman Brother No Fixed Abode button I SSS gt ype Excel Back Z Copyright 2015 CareWorks 43 May 2014 careworks In each case the following screen is displayed E Relationship Within Household Webpage Dialog Create Edit Relationship for Daisy Coleman E E Title PO Gender Primary Address Surname mI Fi NeT ith pery 1Yp Prop Na 14 Search First Name aer op Name Village Maiden Name 2 at ih Mid Name eet Street ith ih gih Ethnicity Religion Nationality E Danger Risk to Public Country of Origin Known to CP Imm Status SSD Mo 3 Bees j Outside Jurisdiction I Cancel Search Search CCI Address Daisy Colema
298. recorded against a young person Asset Report 1a 1b and 2 These reports have been developed to allow you to interrogate Assets at a high level by scores risks or vulnerability and to see which are missing They are accessed from the Reports function on the left hand side l Reports ee Manazemer AdHoe os Reportla 3 a Report 1b Report Copyright 2015 CareWorks 300 May 2015 Report 1a This report allows the user to search for particular Assets or other documents related to particular programmes particular teams and or case stages and if they are Assets or Onsets to be able to search for ranges of scores on particular sections or for a range within the overall score BNote If a user wants a particular section to be ignored then they should enter the value of N A Programme Type ALL From Score 1 Living Arr wa x From Score 2 Family From Score 3 ETE From Score 4 Neighbourh Z careworks Fram Genre I ifectwle Rlank vl This illustration shows a search within quarter 4 of a particular year for all Core Assets with a Substance Misuse score between 2 and 4 Start Date 01 Oct 2005 End Date 31 Dec 2005 Document Type Core Asset W5 Role ALL S Programme Type ALL y Case Stage ALL v From Score 1 Living Arr N A v To Score 1 Living Arr N A w From Score 2 Family N A To Score 2 Family N A From
299. rector Youth application such as Ethnicity and Reason for Referral Fact tables record specific dynamic data about individual cases or clients They typically consist of fields containing actual data and fields which reference back to dimension tables For example the main client table consists of the Client Number Name Fields Address Fields etc and also fields that link back to all the dimension tables that describe various attributes of the client such as Age Ethnicity Nationality Gender etc Typically a fact item will be a count There are 4 areas in the Pivot table of note 1 Row Fields This is the area where you drop fields from the list if you want to have one row per value of the dimension For example if you want to have a table with number of clients broken down by ethnicity with one row per ethnicity value drop the ethnicity dimension here Copyright 2015 CareWorks 311 May 2015 Z careworks at n d Dropc 4 cletEthnicity 7 5 White British ER Caribbean 9 Not Known Pakistani 11 White and Black African 12 White and Black Caribbean 13 White Irish Any other White background 2 Column Fields This is the area where you drop fields from the list if you want to have one column per value of the dimension For example if you want to have a table with number of clients broken down by Gender with one column for Male one column for Female drop the Gender dimension here cl
300. red to CAMHS 29Jan 2007 AN0 wo Days 3 Assessed By CAMHS E Feb 2007 HES i 400 Note The Working Days for Measures purposes is calculated automatically from the difference between the Referred to CAMHS Date Time and the CAMHS Assessment Date Time Following the assessment by CAMHS you should be able to enter whether the episode was seen as Acute or Non Acute Diagnosis Hot known Comments Acute Hon Acute Hot known Within Action Taken you can record the current status of the young person with CAMHS Acton Taker gt Case Closed to CAMHS Referred to CAMHS Under CAMHS This can be updated as appropriate Within Comments you may record relevant information Comments pS al At any point during this process you can click on which will insert the record However if no referral has been chosen you will get the following prompt Copyright 2015 CareWorks 208 May 2014 careworks If the referral has been chosen then the record will be inserted into the bottom box after this confirmation message Windows Internet Explorer Eg ID Diagnosis start Date End Date Action Taken No Days CAMHS Ref Date CAMHS As fE Non Acute 22 Jan 2007 Under CAMHS S 26 Jan 2007 13 00 06 Feb 20 At any stage if you click on the Ea button this will return the record to the top box for amendments When you no longer believe that there is a mental health issue you can put in an
301. referrals originating from a particular agency team or person e Search for all referrals allocated to a particular worker either as a primary or secondary worker e Search for referrals with a particular Closure Reason Obviously these searches can be for a single or multiple values within the search screen How the application can be utilised is illustrated by the use of Local Referral Number by a particular YOT This field allows both alpha and numeric values to be entered They wanted to distinguish which referrals were allocated to which geographical offices and asked the administrative staff to enter into the Local Referral Number field the name of the office dealing with the referral As result they are now able to ascertain how many referrals are coming into which offices Offences Within Offences the user is presented with the following search screen Z Copyright 2015 CareWorks 271 May 2014 careworks 2 Offence Search Webpage Dialog Offence Search Client Information Offence On Date Arrest Date ei Po From E From Ea First Name E M Mid Hame Charge Date Decision Date Sumame From E From l Offence Mo PO E E e T Offence Category All ad Reterral Mo Offence Type Client Has Admitted to the Offence Location All Attempted rh A Search Cancel Back Examples of the searches that can be conducted are as follows e Search for offences related to a particular perso
302. required items from the list have been moved into Selected Columns and Export depending upon the local settings of Microsoft Excel clicking the button will either open an excel spreadsheet containing the exported information or open a window as below File Download Do you want to open or save this file Name ExcelGenerator xls HI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file While files from the Internet can be useful some files can potentially harm Your computer IF pou do not trust the source do not open or save this file What s the risk Copyright 2015 CareWorks 243 May 2014 Z careworks ance File Download Do you want to open or save this file Name ExcelGenerator xls Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file While files from the Interet can be useful some files can potentially harm Your computer IF you do not trust the source do not open or save this file What s the risk C Copyright 2015 CareWorks 244 At this point clicking opens a window as below enabling users to name the file navigate to a suitable location and click Clicking or at this stage will return the user to the Known Opponents list screen without having exported anything Alter
303. resent the Personal Details screen for that client To search for a client within CareDirector Youth from this point onwards after login the user will select the Client Search module To Search for a Person Click on the Client Search module in the 40 Personal Details left hand window of the screen j Client Search underneath the Personal Details module The Client Search screen appears as shown below Client Search Search Criteria Religion School Nationality CIN coleman Country of Origin INHS No First Name Ethnicity WINHS No before 1995 Purchasing Team Home Office No Service Required Property No Care Type Property Name Supplier Type Street C unborn C Supplier All Willage District Hosp Review Date From Bl Town mc Jelinek O Hosp Review Date To Bl Post Code Est Age From Unique PupilNo Court Case No Cancel Search Soundex Cinc Family Members Cl no of Records Repeat Search Back Enter some client details to search on and click Search Copyright 2015 CareWorks 29 May 2014 CareDirector Youth will search through its database looking for people who match the criteria and displays the results in the bottom section of the screen Client Name First Name Middle Name Surname Date of Birth 15261 D Coleman B Coleman 27 Mar 1904 476936 Averil Coleman Ayeril Coleman Of 4ug 1925 471486 Benjamin R Coleman Benjamin R Coleman 06 4ug 1975 425311 Bria
304. right 2015 CareWorks 221 May 2014 careworks Member Group Role Gang Associate Gang Leader Gang Member Start Date Group Associate Group Leader End Date Group Member Related Person Type Opposing Gang Member Ttart Date Opposing Group Member Targeted Group End Date Targeted Victim Wictinn Review Date The next step in the process is to search for the relevant person to associate with the Group Gang within CareDirector Youth Note In order to associate a person with a Group Gang they must first have a client record within CareDirector Youth To search for the person enter some name information for search criteria the wildcard key can be used multiple times within the same search Client Wo O oo Once the search criteria are halt 1 Surname yic F id orename sid entered click Middle Name CareDirector Youth will search to find any client records which match the search criteria and will display a list of results as below wale Cancel Back Client Search Results Web Page Dialog CI icki ng or Search Results 37 records found from this screen will return the user to Prev Add ae External ID lea dia Name Middle Name the Mem bers Related Person screen 403998 Christine Vick Christine SPETT PENET E without selecting a person from the list 38008 Hugh Douglas Vick Hugh Douglas 36246 Margaret Clement Vick Margaret Clement of resu Its 406852 Ronald Vi
305. rovider yat_warehouse Select the Cube that contains the data you want 4 Save my user ID and password in the data source definition Cancel Now you can select from the drop down which cube you want to connect to for example the client cube is cClient Create New Data Source What name do vou want to give pour data source 1 Clients Select an OLAF provider for the database you want to access 2 Microsoft OLE DE Provider for Olap Services 3 0 Click Connect and enter any information requested by the provider 3 Connect vot warehouse Select the Cube that contains the data you want client Save my user ID and password in the data source definition Cancel Click OK and now this connection will be available in your list of OLAP Cube Connections As pointed out in the note earlier next time you want to connect to this cube you will go straight from here Z Copyright 2015 CareWorks 309 May 2015 careworks Choose Data Source Databases Queries OLAF Cubes OK New Data Source Cancel Browse Options Delete You click on OK will bring back to this screen PivotTable and PivotChart Wizard Step 2 of 3 x Where is your external data stored Get Data Data Fields have been retrieved To use an Office Data Connection adc File click cancel and then use the Import Data command Data menu Import External Data submenu to open the File Yo
306. rowse Y Select a document to import Eg Click on Import and it will open up the document You then need to save it and close it within CareDirector Youth CW Document Frame Windows Internet Explorer BHA Ge ied E htte192 166 9 64 raises 5h 1 RCS Documents DocOpener aspxrCwDocument as X D eee x a Hr ar ew Document Frame fap k a r ish Page iG Tools Html Preview Check Spelling View in Word The document will now be viewable with the changes that you made when the document was outside of the application Sending Assets and Other Documents via Secure Email Introduction The approach you take will depend upon the following e Your version of CareDirector Youth is connected to an SMTP server e Your version of CareDirector Youth is connected to an Web mail server e You are part of the YJB Connectivity Pilot SMTP Server You select the asset document you wish to send in the Assets Documents grid Z Copyright 2015 CareWorks 189 May 2014 careworks Z careworks Assessment and Documentation for Peter Longbridge 514054 Age 14 Category Core Assessment Type Core Asset Association Outcome x Document Information Case Stages Associated With Associate Referral Date Outcome Type Completed DocumentType Date Completed Completed By Score End Score Cloned Date Created Created By a le Core Asset 23 Jul 2007 Alan About a Feb 2008 lan About
307. rs to date when it is known e Start Date 15 Jun z008 that the Characteristic became associated ana ail Bl q End Date wl d Review Date Hl Users can enter a Review Date at regular intervals as and when the Characteristics association is confirmed as ongoing to display how recent the information is Any relevant notes can be entered into the Comments field and clicking the Insert button saves the information A pop up message confirms the record has been successfully inserted and the new Characteristic will appear in the list as below Category Type Information Status Start Date End Date Review Date Colour Affiliation Black Other Young People 15 Jun 2008 To Edit an Existing Characteristic To edit an existing Characteristic single click on the entry in the list to highlight it The related details will be displayed in the top section of the screen and the _ 5 button at the bottom left hand corner of the screen will change to an _UP28t _ button Ghgracteristics Faketown Warriors Group Details Members Related Persons Characteristics Known Opponents Category Colour Affiliation Start Date 15 Jun 2008 Type Blask l End Date il Information Status Other Young People Review Date xl a Comments oal Category i Information Status Start Date End Date Review Date Colour Affiliation slack Other Young People 15 Jun 2008 a The user can make change
308. rt Date of Hearing 24 Jul 2006 Type of Hearing Magistrates Court Offender Details Name of young person Sheila Example Address 12 Vickers Road Northtown Metro Date of Birth 24 Sep 1991 Age 15 Copyright 2015 CareWorks 182 May 2014 You complete the report and have the facility for the following functions Save Locally This facility will become active when the document has been exported from CareDirector Youth and you are saving outside of the application Saving it locally then allows the document to be imported into CareDirector Youth This allows you to save the document HMTL Preview This allows you to view the document in HTML without the control buttons showing Html Preview Check Spelling You can check your spelling This will check the entire document by default Words unknown to the dictionary can be added Check Spelling View in Word This allows you to view the document in Word and save outside of CareWorks YOT if necessary When viewing the document as Word you are then able to View in Word print for court purposes This allows you to close the document Close Note You should record each a Bail Proposal each time you make an application to court For example if a young person is Remanded in Custody and at each remand hearing the YOT make an application for ISSP Bail then each application should be recorded Additional Functions Within the assessments and documentation screen there are a number of b
309. rv 1201537479900 wt Available Columns Selected Columns Created Date Start Date Case No Ref No Client No Surname Middle Name First Name Action Taken Allocated To Agency Role Secondary Name Move All Columns gt gt lt lt Remove All Columns Export http 192 168 964 fraiseweb_rcalCommonfExcelColumnSelect aspxtrv 12015 Internet To create a new Referral click the New button which displays the Referral Details form The name of the selected client is shown in the banner at the top of the screen BNote Your system may be configured so that you can only create a single referral for a client If you need to have multiple open referrals for the same client contact your Raise System Administrator If you are creating a referral for an existing client you will have to choose the right workflow step Copyright 2015 CareWorks 88 May 2014 I Available Workflows Webpage Dialog bttp 192 168 9 64 raiseweb_rcQa Workflow 4yvailableWorkrlow aspxtrv 12 Available V orkflovs Sl tHe ee t Pee AD Http 192 168 9 64iraiseneb rca Workflow gp Internet Once the screen is active within the Referred By section you click on Agency and select the agency that has initiated the referral Referred By You then choose the Role Team that referred from that agency Referred By Rolex UK Police There are three options available for recording the name of the Referrer If ther
310. ry of the young person and their referrals to the YOT at a given date In this example we have asked to look at a young person s history up until the end of 2007 Client No 200027 At Date 31 dec 2005 Render as YOT Report True False Where we have asked to render it as a YOT report this includes data about whether they are Persistent Young Offenders Prolific or other Priority Offenders or ISSP eligible Clicking on the Fals button would remove the following information Persistent Offender Prolific or Priority Offender ISSP Eligibility Part of the report is laid out as shown below Z Copyright 2015 CareWorks 292 May 2015 careworks Client Details Address 6 Test Street Test Town Post Code Tal Date of Bith 06 Jan 1990 Age 17 Gender Female Ethnicity Chinese Persistent Offender Prolific or Priority Offender ISSP Eligibility Start Date End Date Resson Status Agency Role Allocated Worker 05 Sep 2005 Request for YOT Court Allocated Ongoing YOT Post Court Carol Beoley Services Support 05 Aug 2005 Request for Final Warning Closed Fully NA NA NA Assesment 03 Jan 2005 Notification of Police Closed Fully MNA MA MA Reprimand Alias es Address es Start Date End Date Address Tal 05 Dec 2005 09 Ocd 2007 amp Test Street Test Town BNote Entries that are blank such as Alias es and Relationships in the example above are so because no data has been entered into CareDirector Youth
311. s For example active tasks are tasks which still require completion and selecting the Read Status Unread radio button will display only tasks that are unread Copyright 2015 CareWorks 23 May 2014 The Status Task Type and Task drop downs canbe status changed to display all tasks with a chosen status k All Task Type Completed oe OverDue ae Pending se Current View Warnin The date ranges can be used to filter the task list on a range of Start Dates or Due Dates Updating User Preferences The User Preferences module is also located under the My La Work Management LJ Client Search d User Preferences iC 0 Alert Me CareDirector Youth menu and has multiple functions the Personal Details and Referrals module Banners b To allow the user to choose either the Work Management screen or their Referral List screen to be the Starting Form view on login c When a user is a member of more than one team it allows them to change the Default Team d To allow the user to select a Default Language for CareDirector Youth Alert Banner Alert Banner Configuration Data To Be Included In Banner y M Banner Enabled Client Referral Banner Settings W Alias C Primary Allocation Banner Scroll Speed 1 M Ethnicity 7 Action Taken Banner Scroll Delay 1 I Date Of Birth l Secondary Allocation Banner Font Verdana Date of Death Banner Font Colour white iW Gender Mental Health Banner Back Colour Contr
312. s lt 5 s qno dV10 peoj y The first of these is a combination of client and ad hoc reports and the YJB statutory Quarterly and Annual Returns The second approach is via the OLAP On line Analytical Processing cubes which allow the user to construct reports by interrogating data via an Excel spreadsheet There is a fourth approach and this is where users construct their own reports via Microsoft Reporting Services CareWorks whilst not providing training on Microsoft Reporting Services does offer training related to familiarising the user with the structure of the CareDirector Youth database Within the Application This session describes how to obtain basic Management Information directly from the operational database Copyright 2015 CareWorks 269 May 2014 Using the Search Facility Within the following modules the user is presented with the ability via the search button search to conduct basic searches e Personal Details e Referrals e Offences e Hearing Details e Outcomes e Programmes e Enforcement e Victims In addition both the Referrals and Contacts module has a specific search facility which allows the user to interrogate by constructing different search parameters Referrals 30 items found Agency YOT Action Taken al Excluding Closed Role Hewtown Post Court Team Priority Level Jal Hame Denise Maitland Show All T View Grid Programme Meeting Ty
313. s necessary to log into the system again A message is displayed as shown Your Session has timed out Please log in again a The time delay before the application times out is configurable by a local IT Systems Administrator Any unsaved work will be lost when the system times out When completing the documents generated by CareDirector Youth the user is not active in CareDirector Youth only in the document itself Pressing the Save button within a document saves the changes and is seen as CareDirector Youth activity g Remember Changes to any screen are only saved when the Update or insert button has been clicked Changes to a document are only saved when the Save button is clicked Logging Out To log out of the CareDirector Youth application and end your session Click on the Logout option on the CareDirector Youth Menu Careworks RAISE at the top of the module menu window under the Welcome Welcome Managerall message Logout Change Password g Remember You should always log out or lock the screen when leaving the PC unattended Activity Log out of the CareDirector Youth application Z Copyright 2015 CareWorks 20 May 2014 careworks Log into the CareDirector Youth application using keyboard navigation instead of using the mouse My RAISE The My RAISE menu contains modules specific to the user who is currently logged into CareDirector Youth designed to assist that user in their day to
314. s the document being attached Victim Contacts All contacts with the victim can be recorded using the Contacts button at the bottom of the Victim record Clicking Contacts launches the Contacts window Here you can record a new contact or view any previously recorded contacts Adding RJ work to a Victim Record Any Restorative Justice RJ work you do with a victim can be recorded in the Victim record To record RJ work 1 Double click to open the Victim record 2 Click the RJ Work button The RJ work window opens RJ Work Victim Offered BJ Conference with victim attending Attendance at RO Panel Letter of Apology to Victim Reparation Direct Mediation Direct Other Participation of RO Panel Indirect Reparation Indirect Mediation Indirect Opportunities pre court PSR RJ Offered Not Taken RJ Not Offered Ll No RJ Reason F Other 3 Select or amend any check boxes for RJ work for the listed offences and outcomes as appropriate 3 1 Victim Offered the type of RJ work offered to the victim 3 2 Agreed The type of RJ work agreed with the victim 3 3 Achieved How you can record the date the RJ work was acheieved 3 4 No RJ Reason reasons the victim refused RJ work Z Copyright 2015 CareWorks 198 May 2014 careworks 3 5 Other An alternative reason to the listed reasons 4 Click Update The changes are saved 5 Click Back to return to the victims screen The RJ Type 1 and RJ
315. s to the information fields as required before clicking the _Update button to save the changes Again a pop up message stating the record has been successfully updated will confirm this Characteristics List Screen Buttons When there is no Characteristic selected in the list the _ _ button will be disabled greyed out This button will become enabled once a Characteristic is selected in the list Clicking the _Delete button will erase the Characteristic that is currently selected and highlighted within the list Z Copyright 2015 CareWorks 230 May 2014 careworks Clicking the Cancel button will clear the screen by deselecting the current Characteristic and removing the related information displayed in the fields about the currently selected Characteristic Saving amp Printing Characteristics e aExcel button at the bottom of the list screen enables the user to export the currently displayed list into Excel so that the list can be saved and or printed Clicking on the Excel button will open up a selection window as below In this window users can select which columns from the list need to be exported ExcelColumnSelect Web Page Dialog Available Columns Selected Columns Review Date Reviewdate CLamments Uniqueidentifier Users can click on an individual item in the Available Columns list to highlight and click the button to include it in the Selected Columns list repeatin
316. sage in the Offence Detail offence Detail aa You are maintaining rmultiola offences However in our example the young person was pleading guilty to one offence and not guilty to the other therefore each offence would be dealt with separately You will tick the tick box to the left of the first offence E Hearing Offences Selected First App Date ooo ns Offence Detail The first offence where the young person has pleaded guilty and the court have imposed a sentence of a fine you will fill in as follows and then click on the Update button Reason for hearing the offence s There was a delay whilst CPS ensured court that all offences were tabled a Hearing Details Als Next Hearing Date Plea Entered Guilty You will tick the tick box to the left of the second offence 22 Jan 2007 You will see the chosen offence appear in Offence Details Offence Detail Assault With Intent To Resist 222 For the second offence the young person has pleaded not guilty and the court has adjourned for two weeks for a trial This will appear as follows Copyright 2015 CareWorks 129 May 2014 Hearing Offence Details Available Offences Offence Detail Reason for hearing the offence s Adjournment a Adjourned for trial Jal Hearing Details Next Hearing Date 12 Feb 2007 HA Plea Entered Not Guilty x Bail or Remand imposed Remanded on Conditional Bail x Report
317. scroll arrows to the right hand side Electronic Monitorin g Requirements ae a a Programme B m O E E p ee ae Multiple requirements can be selected by ticking the corresponding check boxes Potential requirements are e Activity e Attendance Centre e Curfew e Drug Testing e Drug Treatment e Education e Electronic Monitoring e Exclusion e Intoxicating Substance Treatment e Local Authority Residence Copyright 2015 CareWorks 323 BNote Reparation does not feature as a potential Requirement in its own right YJB have confirmed that where Reparation is proposed for or imposed upon the young person it should be included as part of an Activity requirement e Mental Health Treatment e Programme e Prohibited Activity e Residence e Supervision e Unpaid Work Clicking the button then stores the proposal in the list and disables the Requirements check boxes As usual the first proposal entered is classed and recorded as the main outcome Subsequent proposals can be recorded if required relevant Document Information Case Stages Proposals Proposal h RO Duration iz Months Amount 0 00 ISSP Reason E Drug Testing Local Authority Residence v Supervision Requirements y Drug Treatment Mental Health Treatment ia Unpaid Work Main Proposal Duration Type Amount ISSP_Reason RO Months 0 00 T Delete Cancel This young person was not ISSP Eligible on the date of the associate
318. search for a client record If the client does not appear within the results following a thorough search clicking on the New button opens a new Personal Details screen to enable the user to create a new client record The search criteria entered for the client search are automatically populated into the Personal Details screen while all other fields are blank for the user to enter manually as displayed below Personal Details of So To Te 513744 Aged 8 on ecaondary Allocation s Mone Personal Details Relationships Health Education Employment Legal Status Sig Events Letters 4udit Mergelnfo Title SUrmame First Name Mid Name Maiden Name Ethnicity Religion 4 Det Sgt Ww E 50 m Gender M Fo nk C Estimated O1 Jan 001 d Unborn LI DOB and 4ge Unknown Primary Address Property Type Prop Wa Prop Name street vlg District Town F Mo fixed abode Armed Forces vw 10 Search Nationality Asylum Seeker w Post Code PostCode Mon Irish County 1111 County UPRA Ctry of Origin Alleged Perpetrator Subject to CP Plan Special Health Measures Looked After Phone 1 Phone 2 Imm Status Email name email cam 55D wo Borough Ext Mo a6 Ward Dangers Risks Issues Target Group Outside Jurisdiction O45 Validated Role Name Alias Marital Language Category Other Photo Consent Gddress Lead Professional
319. sessment as previously described When the Assessment is displayed on the screen the _Export button is pressed causing a Save dialog box to be displayed as shown below Z Copyright 2015 CareWorks 185 May 2014 careworks Save CareWorks Document Save Ir Desktop ha my Documents P My Computer My Recent Emy Network Places Documents Desktop HA Shortcut to My Documents My Documents My Computer a File name hocurment htr My Network Dave as type Careworks Documents htm Cancel Places A location and file name are chosen for the Assessment and the Save button is pressed You will then be informed Test Atm You may the open the exported document offline and complete all relevant details Z Copyright 2015 CareWorks 186 May 2014 careworks A CW Document Frame Microsoft Internet Explorer File Edit view Favorites Tools Help F P r i e w Q Back v Y x B A j Search 5 Favorites al 2 T X E rel 33 Address lE C Documents and Settings trainO7 Desktop Document htm gt Save Locally Import Html Preview Check Spelling View in Word Does the young person have any particular attitudes beliefs which might have influenced the offence e g a belief that certain types of behaviour are justified racial motivation triggers disinhibitors lA Patterns of offending behaviour Are there any similarities or differences with previous behaviour Has
320. seweb_rcfa vOTOrfences Orfencelh Please Select A Reason For The Change Reason ain Initially Incorrectly Recorded Offence Deleted Flea Bargained To A Lesser Offence gt Cancel hth 19 166 9 64 raiseweb eH Internet Outstanding Offences This tab is a presentation of all outstanding offences for the young person regardless of the referral against which they have been logged Offence Details for Carl Hopwood 514053 Age 15 Ref No ry Allocation YOT intensive Team Alan About Secondary Allocation s None Action Taken 106344 Offences Outstanding Offences Linked Clients Ref No Offence Date Offence Before Offence Category Offence Type Gravity Offence 106346 17 May 2007 17 May 2007 Violence Against The Person Common Assault 3 14 106344 16 Jun 2007 16 Jun 2007 Robbery Assault With Intent To Rob 6 14 Z Copyright 2015 CareWorks 117 May 2014 careworks Linked Clients This tab is allows an association to be made between this client and this offence and another client and their offence Offences Outstanding Offences Linked Clients This Client s Offence Zl Linked Client s Details Client Longbridge Peter Client No 514054 Ref No 105345 YS Offence Assault With Intent To Rob Offence No 224 v Carl is regarded as leader in this offence Comments Eal To create the association you first identify the primary client s offence even if you have already identi
321. shown in the Notes free text field The Notes button displays the number of notes added to a record Click it to display the full notes added to a contact record Notes 0 Notes button Searching for Contact Types In the Contacts Grid Listing screen filters have been added at the top of the screen so that once a Programme type of YRO has been selected any particular Requirement recorded against the YRO can be selected to filter all contacts linked to that particular Requirement Z Copyright 2015 CareWorks 335 May 2015 careworks Z careworks Em An Ma 15841 Age 12 View cid i C COC r zi Authorised By ee Meeting Type V All Pa AA Service DO O ee Action plan order review y Requirement v Counted Not Counted C Current Referral From E To Ee Print Id Attended Planned Date Planned Time Actual Date Actual Time Meeting Type Meeting Mode Worker Contact Type a O 277134 X 02 Mar 2017 00 00 Correspondence Ka Da Does not count towards prt O 375337 X 12 Jun 2009 00 00 Correspondence Ka Da Does not count towards prt 324613 X 17 Oct 2008 14 05 Other In person Ma Da Does not count towards prt C 259002 X 19 Jun 2007 09 00 Correspondence An Du Does not count towards pr C 231124 17 May 2007 16 00 Telephone Ca Ta Does not count towards prt 228793 X 10 May 2007 19 40 E mail Sa Mi Does not count towards prt O 231129 10 May 2007 16 00 Telephone Ca Ta Does not count towards prt C
322. sion was viewed _ James O Neill ae 19 Jun 2013 11 12 09 Client Details imemberc Group Member Inserted gt Z gt _James O Neill 10 19 Jun 2013 11 11 45 Child Protect _ memberc New ICS CP3 Initial Child Protection Conference Document Inserted James O Neill 2 f 19 Jun 2013 11 11 09 Referral Details memberc Client James O Neill 36286 Age 11 Referral details viewed James O Neill 31880 19 Jun 2013 10 32 05 Client Details memberc Group Member Inserted So BS _ James O Neill 0 19 Jun 2013 10 30 39 Child Protect memberc New ICS CP1 Record of Outcome of Strategy Discussion Document Inserted James O Neill 1 19 Jun 2013 09 28 26 Referral Details memberc Client James O Neill 36286 Age 11 Referral details viewed James O Neill 31880 13 Jun 2013 10 48 45 Care Planning memberc New Care Planning Need Inserted James O Neill 0 13 Jun 2013 10 48 17 Referrals CaseNotes memberc Case Notes Significant Event No James O Neill 2 13 Jun 2013 10 48 17 Referrals CaseNotes memberc Case Notes Inserted James O Neill 2 13 Jun 2013 10 47 54 Referral Details memberc Action Taken updated to Allocated For Assessment James O Neill 31880 ly 13 Jun 2013 10 47 48 Referral Details memberc Referral has been updated James O Neill 31880 lt gt CPNS Letters Back The mm button allows the list to be exported to an Excel spread sheet for printing or analysis Merge Info If there are two records within CareDirector Youth for the same client and
323. sions home visit Name Place Reparation Combination Meeting Victims Project tester Positive Futures ISSP Positive Futures Worker POSITWE Mentoring Mentoring Statt Mentoring Constructive Leisure Constructive Leisure Constructive Drugs and Alcohol Tier 1 Dealing with Drugs The Drugs Action Team Accommodation Living on your own YMCA x Update Cancel Delete Once an Intervention has been set up in this module it can be applied within the Intervention section of the Contacts module Z Copyright 2015 CareWorks 255 careworks Contact 1547 8963222 Anil Graham Joan Davies Positive Mentoring Constructive Deirdre Burton Peter Curtis May 2014 Contact Details for Peter Longbridge Ref No Planned Date 04 Feb 2008 Time 16 00 Contacted By To 04 Feb 2008 Time 18 00 Agency YOT Actual Date 04 Feb 2008 E Time 16 00 Role Team intensive Team aa To 04 Feb 2008 Time 18 00 Name Alan About z Mode inpeson a FreeText Do OE Meeting Type Group Work 7 M Client Attended Surveillance aa Recurrence zi No of Times 0 Linked Programmes Intervention Cognitive Behaviour x Intervention Type Cognitive Workbook Sessions 7 Place home visit Contact Anil Graham Number 093458764 Contact Type Client Notes c3 lal e Copyright 2015 CareWorks 256 May 2014 careworks Chapter 17 Looked After Ch
324. so contains the ability to see all the young people attending that school who are currently on CareDirector Youth You need to click the appropriate school into the top panel Mame g Northtown Comprehensive a e School Type Comprehensive dh Street Vlg District Town County Postcode Comments Northtown Comprehensive Primary School Phone 1 Phone 2 E mail aih moo aih r DFES Reference No LEA Number DES Establishment No Head Teacher Head Teacher Head Home Tel LAC Coordinator ln County Mrs Howard Ji Next to the name of the school you click on the magnifying glass icon and this will display a list of those young people who are or have attended the school Z Copyright 2015 CareWorks careworks 282 May 2014 School Webpage Dialog Name Northtown Comprehensive Phone 1 PO School Type Comprehensive Phone 2 PO Street fF E mail P Vig Distick PO Head Teacher fF Town PO Head Home Tel PO County P LAC Coordinator P Fost Code In County F Comments al DFES Reference Mo LES Number OES Establishment No List of chenta at this school Client No Client Name Address Date Started E673 Nissan Bluebird 11 Middlewood Way 02 Jul 2006 6681 Owen Money Tumbledown Manor Piddleton On The Marsh 01 Feb 2006 6683 Clark Kent 1 Nashville Lodge Super Drive Nashville Nashville 12 Apr 2006 6682 Clive Rounder 12 Blaine Stre
325. ss 34 GG PE ORSS SION ters s cectennesence eneon ene EEE E AREE 39 FE OUI ON SINS se assnceeesaseedvdectesteunserabbootncbeesaceedvdectestuinsavabebovtsatteaccesdeiectestaunsanae 42 WV INSTI CUE e su seceatnooezenceuencasmeieceesetesactaneoresunceurscess 47 Searching for a Person in the Involvement SCreen ccceseceesesceeeeseeneeeens 47 SUMAN VIL EEE E E E A E E E E E 51 Chapter 3 Updating Personal Details cccccccssssececeesseceeeeeseceseeeeeeeeeeees 52 Beeg OE ON E E E E E E E A E E E E E T 52 Z Copyright 2015 CareWorks 2 May 2014 careworks Z careworks loe 1 e E E TA A AE eee TE 52 Updating CHEAT Details sacccesamceseatncdearsiwscataresateresamcersatnedeansiwecattesateresmmenrens 52 Recording Health Details scescveceranccccsecensoracnaucresesveestancaseimeaenceraeesiuareneweentes 53 Recording Education Details sesensssensseeneseersseerssrreseressrrrssressereserreseeree 58 Other Tabs in the Personal Details MOCUIE cc csseseecceceeeseeeeeessaeeeeees 61 L gal Status amp LAC atc Ses fc asotunnenatenaennnadencdedua lar asocnenaraiiaadensnapoacdegeetaraseroertat 63 SF eer A no Secrest pete pene eee eee eee eee deen EE ERA 65 Merne INO dries ay ctnned osude dae havosocnenenatunasenanadencdedue fav E 67 Other Buttons in Personal Details cc ccecccccssssssccccceeseecceceaeeseeceessaaeseeees 68 CentER OIC merran a es teneneas A E en teneneseeceus E 69 MENTORE F II errar E 72 A
326. st Name Middle Name sl Daisy Coleman Daisy The Client No then appears in the Involvement search screen clicking on the 55a1sh_ button will return all the current Involvement to the client p involvements Search Webpage Dialog Eg Client Information Me Client No 514805 Surname Coleman First Name Daisy Mid Name Referral No Search Cancel Involvements List for Daisy Coleman Ref No Involvement AN Show Historic InvType Start Date End Date Name Description al Alloc Wkr P 10 Feb 2009 Member Child CS Children Services Administration Social Services i Relationships 17 Mar 2009 Chris Coleman Brother The result brings back all open involvements Should you wish to see a history select the Show Historic eae iv checkbox This will return all both open and closed involvements Z Copyright 2015 CareWorks 49 May 2014 careworks The screen can also be filtered by changing the Involvements drop down list Involvement All Y Alloc Wkr P Relationships Primary Allocated Worker Relationships Secondary Allocated Worker Service Placements Depending on the permission a user has to view a client s Involvements these are counted and the number will be displayed in the hide count on the bottom of the screen The screen below shows there are 2 results displayed and 1 hidden involvement
327. sted Date 79 Feb 700 Client Number 514054 Calculate Retention Period Method 1 Frequency vear Month Week Duration Method 2 Date of Birth 1 Jul 1993 Closure Date 29 February 2008 Archive Date Cancel Calculate Once you have chosen your method and retention period you click on the button which fills in the Archive Date Please set retention period for referral associated files Webpa fx Referral Number 106535 Closure Requested Date 29 Feb 200 Client Number 514054 Calculate Retention Period C Year Month Week Duration 12 Jul 1993 Closure Date 29 February 2008 Archive Date 12 Jul 201 The referral is now closed Z Copyright 2015 CareWorks 110 May 2014 careworks Re Open a Referral A referral that is already closed may be re opened by selecting the Referral in the list of Fully Closed referrals and choosing the Re ORE button Highlight the Closed Referral and click on Re open The following prompt will be displayed Windows Internet Explorer weal 2 re you sure you wish to ReOpen this Referral Cancel Z Copyright 2015 CareWorks 111 May 2014 careworks Z careworks Chapter 6 Offences Introduction Once a referral has been created for an offender often the next logical step is to record details of the offence s which the young person has been charged with by the police The offences that are available f
328. story and aliases as well as the current personal details name information Language Details of languages can be recorded or updated for each client by clicking on the Language Language button on the Personal Details screen Z Copyright 2015 CareWorks 70 May 2014 careworks 3 Language Details Webpage Dialog Client Language E E meomaletastan Preference Preference British Sign Language Cantonese Chinese Celtic Chinese Czech Danish Dari Pushtu Deaf Blind Manual Insert ca Select a Language from the drop down list The Fluency and Preference fields are optional in the default Workflow Select a value from the drop down list to fill them in if required Click on Insert to add the Language To update select the Language record in the list Select the new options from the drop down lists and click Update Note The Preference field is used for bilingual clients to record their preferred language Z Copyright 2015 CareWorks 71 May 2014 careworks Client Other Info The Other screen is used to capture other information about the client including Birth Other Cert Number National Insurance Number NHS Number and PNC Number This screen can also be used where a client has come from another local authority to record details of the other authority and the client s previous Social Worker and Legal Status Client Information Webpage Dialog Place of Birth NHS
329. sult will look like this Copyright 2015 CareWorks 298 May 2015 Chent Search Result s Report Parameter s beginning with Sicteen 04 Jan 1990 to 03 Jan 2008 Male Any other Black background 16 Dec 1995 If you click on the arrowed client number it will open up the Client Summary Report Young Person s Summary Report Sam Sixteen 16 Dec 1995 12 Male Any other Black background Prolific or Priority Offender Allocated Worker Request for YOT Prevention Pending Allocation NA Services Young Persons Summary Report This report shows the complete history of a young person and as illustrated above this report can also be accessed via the Client Search report However for this particular version you need to know the client s ID number Client No 512996 At Date 03 Jan 2008 The reports will show e Referrals e Aliases e Addresses e Relationships Z Copyright 2015 CareWorks 299 May 2015 careworks Z careworks e Education e Employment e General Practitioner e Risk s e Services e Offences e Hearings e Outcomes e Programmes e Pre Court Outcomes Obviously if information has not been entered then there will be no entry as in the illustration below Start Date End Date Type School Address Tel 01 Aug 204 28 Jul 2005 Secondary Testtown Comprehensive School Road 01234567597 TYS 7UR ec tig has tended to be used for checking that essential information has been
330. t i Hid Count i Go to Page 1 New Refresh Search Frint Excel Exit Because this is a list of records there is no Update button Details of the buttons on each module will be covered in the corresponding chapter of this manual Displaying Records Records are displayed in a grid There are indicators at the bottom of the screen of the records dispalyed Ref Count The number of records displayed on the screen Client Count The number of clients for which records are displayed Hid Count The number of records filtered which the user cannot view as they do not have access g Remember Profile Based Security means that the buttons displayed on any screen can be altered to suit the module profile associated with the logged on user save changes that have been made to an existing record that is currently on the screen Insert save changes when a new record is being created e g new person new referral etc Cancel Clear current record details off screen e g when wrong client has been selected in Personal Details Delete Delete the record currently displayed on screen Not always available to everyone Search Search for a record in the current module i e search for a referral if accessed from the Referrals module but finds a person if used in the Personal Details module Refresh Refresh a list to show default e g when looking at referrals for a particular client refresh is used to go back to the default list
331. t Number is now the sole existing record within CareDirector Youth for Daisy Coleman The Merge Info screen also displays the date that the records were merged and the user who performed the merge as below Merged Date Username 29 Jan 2008 careadmin Other Buttons in Personal Details The Client Category In order to generate statistical reports a client category may be recorded for a client Category To Insert a Client Category Fillin the Primary Category and enter a Start Date Z Copyright 2015 CareWorks 68 May 2014 careworks If Secondary categories exist for a Category select the appropriate Secondary Category Click 5 to save the details Client Role As mentioned in Session 1 the CareDirector Youth application holds information about many types of people e g Service Providers Staff Members Referrers as well as Service Users Clicking on the Client Role button on the Personal Details screen allows a client role to be entered Role amp Select the Personal Details of the client and click on Client Role Select a Client Role from the drop down list and enter a Start Date Click on Insert to save the details Client Role Service Provider Carer Service Provider Other Service User Note If a client is recorded as a victim they cannot be recorded as any other client role Name History If the Surname First Name or Middle Name of a client is updated
332. t and Documentation for Peter Longbridge 514054 Age 14 Category Core Assessment x Type e Association 7 You then have to Associate the document with one of the following e Referral e Hearing e Outcome e Programme Copyright 2015 CareWorks 166 May 2014 Z careworks e Panel Meeting Assessment and Documentation for Peter Category Core Assessment Type Core Asset Association Outcome i Document Information Hearing Outcome Programme Panel Meetin Associated With The choice of which value to associate it with depends upon what type of document is being done For example e An ONSET document or any prevention document is likely to be associated with the referral or programme e A Final Warning or Core Asset is likely to be associated with the hearing in the case of a PSR or the outcome e A Referral Order Panel report is likely to be associated with a Panel Meeting e A Pre Sentence Report is likely to be associated with the Sentence Hearing Once the association is made the Document Information tab will reveal the associations In our Case it will show the outcomes available You complete the association by ticking the right disposal Assessmeny and Documentation for Peter Longbridge 514054 Age 14 Category Core Assessment x Type Core Asset x Association Outcome x Docyfment Information Case Stages Associgted With _
333. t and scores For this document to represent a new Case Stage Subsequent changes to the document will WOT be passed through to this Case Stage Only proceed if you are sure that all sections have been completed accurately i Cancel Following clicking of Ithe case stage is inserted as a gridline Case Stage 7 Applies to x Of v Case Stage Score Hearing Type Outcome Duration Completed On Completed By Hearing Date Date u Start of Order 0 Sentence Referral Order 6 Months 19 Jul 2007 Alan About 30 Jul 2007 29 Feb Within the Case Stage field three functions are available to you Delete When you want to delete a case stage it is either because you have entered the wrong case Sema stage or you need to add information at a later stage that was missing at the time of insertion CareDirector Youth assumes that it is the latter and when you has highlighted the correct case stage and clicked on Delete the following prompt appears Windows Internet Explorer y You are about to disassociate the Document From the selected Case Stage Ts this because vou need to correct erroneous information in the Document Cancel Cancel will stop deletion and OK will present you with the following prompt Copyright 2015 CareWorks 172 May 2014 The system will now disassociate the selected Case Stage From the selected Document below You indicated that you wanted to correct erroneous information in the Document When you d
334. t button in the letter Click on Save to save a copy of the letter Click on Close to return to CareDirector Youth To Reprint a Letter Select the client and choose the Letters tab from the Personal Details module Select the letter and double click to open the letter As outlined above click on Print to print another copy of the letter As mentioned in Session 1 the system keeps track of each time information about a client is viewed or updated These details can be viewed by selecting the Audit tab Z Copyright 2015 CareWorks 66 May 2014 careworks careworks Personal Details of James O Neill 36286 Aged 11 Personal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergeInfo Audit Date Module User Name Description Client Case No A 19 Jun 2013 16 29 32 Client Details aabout Client James O Neill Client Details viewed James O Neill 36286 19 Jun 2013 15 58 40 Client Details aabout Client James O Neill Client Details viewed James O Neill 36286 19 Jun 2013 15 37 39 Client Details aabout Legal Status Inserted James O Neill o 19 Jun 2013 15 30 29 Client Details aabout Client James O Neill Client Details viewed James O Neill 36286 19 Jun 2013 15 20 17 LAC Details memberc LAC Episode 1 Viewed James O Neill j1 19 Jun 2013 15 20 16 LAC memberc New LAC has been inserted James O Neill 1 19 Jun 2013 15 19 40 Referral
335. t is also listed enabling users to clone information from one referral to another others for the same client Un ticking Show All will return the clone screen to the default display excluding removing all referrals from the list that are Closure Requested Closed Fully or where the user does not have access to the referrals according to Profile Based Security Once the relevant referral or referrals have been ticked the clone button is then used to copy the record from the current client referral onto the selected client s record and referral s A message is displayed informing the user that the related file has been successfully cloned Attached Files Update Cancel Delete W Back The attached files button is also located at the bottom of the Personal Details screen and it allows the user to attach electronic files associated to the client A Caption describing the attachment the Document location within the electronic filing system and the Date it was attached are recorded on the form in the appropriate fields Copyright 2015 CareWorks 75 May 2014 Z careworks T CareWorks RAISE Webpage Dialog Ad Edit Attached Documents Caption Letter from GP re Client Psychiatric Evaluation Document C careworks Client Related Letters Re Psychiatric Eval forc Browse Date 31 Jan 2009 Document Type Clients v Document Sub Type v Cl Select All EDMS Repository Caption Actual File
336. te 29 Jul 2008 BE Duration Months 7 ISSP to submit progress report to court at midway stage Comment Clicking on Insert will insert the Condition s or Requirement s Conditions Requirements Condition From Date To Date Other Description Comments LI ISSP 29 Jan 2007 29 Jul 2008 ISSP to submit progress report to court at r Note Any Requirements Conditions attached to an outcome are automatically populated to the Requirements tab in Programmes Entering a Referral Order Extension When entering an outcome of Referral Order extension you are required to associate it with the originating Referral Order g Registered Members Webpage Dialog Ed Outcome Date Outcome Busine This Z Copyright 2015 CareWorks 143 May 2014 careworks JK You tick the order that is to be revoked and click on You will be returned to the outcomes screen where you complete the entry of the extension Outcome Details for John Stone 513774 Age 16 Ref No Alias None Ethnicity Mixed Date Of Birth 31 Jan 1992 Date Of Death None 106071 Outcome Proposals Outcome Type Court x No Of Offences Hearing 02 Feb 2007 214 Sentence me No Of TICs 0 Outcome Referral Order Extension Main Outcome Iv Aan Duration 3 Months 0 Hours Fiia Amount 0 02 Feb 2007 Drunk And Disorderly Comments Referral Order 01 Feb 2007 Insert You click on and you will receive the f
337. ted with the Programme Outcome Then Upon entry to the Personal Details screen for that young person s record you will be presented with the following message Z Copyright 2015 CareWorks 12 May 2014 careworks Z careworks Message from webpage a This young persons custodial Release Date has lapsed but there is no Core Asset with a Release from Custody Case Stage for it This needs to be addressed as soon as possible End of Order Case Stage When e there is a Programme Outcome and e there is a Start of Order case stage associated with it and e the Programme End Date has lapsed and e there is no End of Order case stage associated with the Programme Outcome Then e Upon entry to the Personal Details screen for that young person s record you will be presented with the following message Message from webpage Ls This young person has a Programme that has ended but there is no Core Asset with an End of Order Case Stage for it This needs to be addressed as soon as possible Following Workflows The workflows are the default navigation as you complete client profiles in Raise They are to indicate a required course of action to follow an existing business process Copyright 2015 CareWorks 13 May 2014 Logging onto the CareDirector Youth Application To start the CareDirector Youth application 1 Browse to your organization s CareDirector Youth installation using Internet
338. ternet Explorer Eg At this point the screen banner is updated to show the Referral Number 106459 For Karim Blackwell 514163 Age 15 Ref No 106459 07 Jan 2008 Workflow will automatically be triggered and you will be presented with the first options of workflow Copyright 2015 CareWorks 92 May 2014 T Next Available Steps Webpage Dialog Mest Step YOT Referal Alocated To Worker YOT Reteral Assigned To Team YOT Referal Closure Mo further action required In this example you are allocating to a worker You choose the step and click on the Go button Referral 32101 For Fred Butler 36349 Age 14 Ref No ean 32101 05 Apr 2015 ontact Referral 7 pr EEP ey ZA E2 A Priority Level YV Start Date Priority Referral Details Referred By Referral Taken By Agency YOT Agency YOT v Role Team Thirsk MIS Role Team Thirsk MIS v Name Tom McDonald va Name Stage Owner va Free Text Current Action Referrer Action Taken Allocated v Mode Direct T Action Date 05 Apr 2015 8 00 00 _Action History A P v SR RH Reason Request for YOT Programme i Iv il Reason al V Reason for Referral Re Referral O Response Made To Referrer _ A Local Referral Number al Decision By v Name CiN Code vi g al Referring Agency Case ID Is Person Parent Carer aware of referral Yes No L_
339. ternet Explorer j f X A Please wait until the processing on your previous request has been completed Ascribing Case Stages to a Core Asset Purpose The Case Stages tab allows you to attach the right case stage to a Core Asset as these are required for quarterly and annual reporting purposes This function allows an assessment to be recorded and retained exactly how it was at a particular moment in time You are then able to view historical documents as they were originally created In addition you need only create one asset which becomes a continuous assessment that has a snapshot taken of it periodically In the case of Core Assets you will have the ability to Re assess a closed document and will no longer need to Clone documents Z Copyright 2015 CareWorks 170 May 2014 careworks Function A user selects the Core Asset by highlighting with a single click If no case stages have been ascribed to the Asset you will see the following prompt Windows Internet Explorer A Please note that this document has not vet been used in any Case Stages Please correct this at your earliest convenience Note Only documents that have a green tick in the completed column can be given a case stage Completed DacumentT ype Date Created Score ae Cloned Created By Core Asset 26 Sep 2006 O 0 Train One You then click on the Case Stage tab choose the appropriate Case Stage Assessment and Documentation for Peter Long
340. the Person Other 2 Youthen choose the Offence Type within that category 3 If required you can indicate that this is a gang offence by ticking the Gang Related Offence box Note If within the type of offence you choose Other Unspecified then you will see the screen change and an additional box appear Serious This enables you to classify the offence as serious according to Appendix G Offences covered by the Serious Crime Shortcut onto ISSP in the YJB counting Rules 2007 08 Z Copyright 2015 CareWorks 115 May 2014 careworks 4 Enter the date and time of the offence in the Offence On and Time of Offence fields Note The Offence Before box is used when the police are unsure of the exact date of the offence but know it was before a specific date 5 Enter the Arrest Date Note This date is used to calculate the age of the young person for the YJB Returns In the absence of this date CareDirector Youth takes the offence date 6 Enter the Charge Date Note The Decision Date is one that is used in two situations 1 For Police Reprimands or Final Warnings as in these circumstances a young person is not charged 2 For breach offences where the date represents when the decision to breach was taken 7 You may record that the client has admitted the offence using the Client has Admitted to the offence check box Note For Police Reprimands and Final Warnings the Client admitted tic
341. the file navigate to a suitable location and click File Download Do you want to open or save this file i Hame ExcelGenerator xls HHI Type Microsoft Office Excel 97 2003 Worksheet 5 21 KB From best careworks ie Always ask before opening this type of file harm Your computer IF pou do not trust the source do not open or While files from the Internet can be useful some files can potentially save this file What s the risk 4 or at this stage will return the user to the Members Related Clicking Persons list screen without having exported anything Alternatively clicking will display the exported information in an additional window on screen The Members Related Persons list will be displayed within the Excel spreadsheet as below Z Copyright 2015 CareWorks careworks May 2014 Z careworks Ox H99 amp hi ExcelGenerator Read Only Microsoft Excel X Ga e Home Insert Page Layout Formulas Data Review View Add Ins a7 x co e J J cy a pemen X c Ace Calibri ju A gt Sy Wrap Text General Y E E S 1 cm EK la es l rs Ga Copy i a a a Fin Z Paste zZz U A gt l E E a Merge amp Center 9 49 00 Conditional Format Cell Insert Delete Format z Sort amp Find amp GV Format Painter B l HAA S 2E Meo E 588 sa Formatting as Table Styles z amp Clear Filter Select Cl
342. the section beginning with And ending with Copy this entire section Sub Drillthrough End Sub To paste this into an existing soreadsheet you need to do the following Copyright 2015 CareWorks 318 May 2015 i Locate the target spreadsheet project on the left tree in VBA it will be at the top level of the tree as VBAProject MySheet xls ae Microsoft Visual Basic Cur f File Edit view Insert For p Modules lt i ii Open this project and right click on the Microsoft Excel Objects folder Select Insert gt Module Format Debug Import File Export File Remove Sheet Dockable Ee arse E EnableSelection 0 xlMoRestricti iii This will create a new module called Module1 Simply paste the code into the main Window Close the Window and return to Excel iv To assign a hot key to a macro e g CTL ALT D select Tools gt Macro gt Macros from the Main Menu in Excel In the Window that pops up find the macro you are interested in Z Copyright 2015 CareWorks 319 May 2015 careworks Macro name Sheet Drillthrough Fes raise Warehouse yok xls change query _conections raise Warehouse yok xls CreabeCube Worksheets Cancel Crillthrough raise warehouse yok xls Drillthrough Sten Int raise warehouse yot xls OldDrillthrough onesie Sheet Brillthrough Edit Delete Macros in All Open Workbooks ka Description Current Clients Brillthrough
343. the start date of the order Asset Date Displays the date of the asset as retrieved from the Asset Plus assessment ROSH Date Displays the date of the last calculated ROSH as retrieved from the Asset Plus assessment ROSH Displays the client s last calculated Risk of Serious Harm level as calculated from the Asset Plus assessment VMP Date Displays the date of the Vulnerability Management Plan as retrieved from the Asset Plus assessment VMP Review Date Displays the date of the VMP Review as retrieved from the Asset Plus assessment RMP Date Displays the date of the Risk Management Plan as retrieved from the Asset Plus assessment RMP Review Date Displays the date of the RMP Review as retrieved from the Asset Plus assessment Legal Status Displays the LAC or accommodation status Current School Displays the current school hours Hours Displays the client s borough Displays the client s ward The grid is colour coded as follows to show when review dates are due e Green review is due within one month e Yellow review is due within two weeks e Orange review is due within one week e Red review is overdue Z Copyright 2015 CareWorks 83 May 2014 careworks The Prevention dashboard displays a summary of all young people who are on a prevention program It enables the prevention team to get a high level overview of their prevention cases and navigate to individual young people for more det
344. there been an increase decrease in seriousness and or frequency Does the young person show a specialisation diversity of offences Are there any gaps in offending patterns Has the young person made previous attempts to desist Analysis and Evidence Working on an exported document When working offline in this way the Save button is no longer available and you save changes using the Save Locally button If you get the following message click on Yes Internet Explorer An Actives control on this page might be unsate to Interact with other parts of the page Do wou want to allow this interaction Save Local The ly button should be pressed regularly while working offline to ensure that changes are saved as you are entered If another user attempts to open an exported document from within the CareDirector Youth application you get the following prompt Windows Internet Explorer This Document was checked out to Alan 4bout on 29 Feb 2008 at 14 58 46 do you wish to view a read only copy of this document Cancel Z Copyright 2015 CareWorks 187 May 2014 careworks Import Function Once changes are made to the exported document the document must be imported to bring it back into CareDirector Youth to make it available to all users When you are logged into CareDirector Youth you should go to the Assessments and Documentation and select the relevant document as described previously
345. ting a Victim Record Once a Victim record is selected in the grid it can be opened by double clicking To update the Victim record 1 Double click to open the Victim record It launches in the Personal Details window 2 Click Update Victim Details The Victim Personal Details window opens and the record is enabled for editing 3 Edit the fields in the Victim record 4 Click Update The updated details are saved to the Victims s Client record Searching for a Victim Record It is possible to search for any victim from the Victims screen 7 To search for a victim click Search 8 The Victim Search dialog launches Z Copyright 2015 CareWorks 196 May 2014 careworks VictimSearch Webpage Dialog i Victim information Ralerrai Ho iyi Client We Responsible Officer Surname Contacted Date Blank Closed Date Blank rst Wame Contacted Date Olosed Date J gt Fro ib Mid Hames 4 Ta y Ta Victim Type z Specific Targeted Norknewnre YP ence Category pol Vulnerable s Repeially motivated Gence Type I i Repeat l To Relationship te YP Outcome Outcome Date BL Type 1 z From Rl Type Victim Reaponde Serishectian F cheered why Search Cancel Back 9 Enter any combination of data in the dialog and click Search 10 The records are returned There are xxxx records that match your q
346. tion Also the ease of use of a reporting database is more important since users interact directly with the database whereas users of the operational system interact directly with the application Copyright 2005 Carevvorks Umed The above diagram illustrates the main components of the Car irector Youth architecture and a description of each component follows CareDirector Youth Database hg A This is the CareDirector Youth operational database which is accessed and updated by the CareDirector Youth application re by an extract from the operational h is updated once a da r uctures the data that is transferred from 2s of data Atomic data brought directly from om the atomic data For example the Client Age at Date of Referral is calculated data calculated using the Client Date of Birth which is atomic data brought into the warehouse during the extract The Data Warehouse is accessed for data extraction only when CareDirector Youth users access the Reports module from within the application These will include Client and Ad Hoc Reports and the YJB Returns which are provided by CareWorks as well as Customised Reports that are generated by your own local authority itself Accessing the Reports BNote You will have to be a user that firstly has the reports showing on your menu and you will need to be added to the domain that has access to the data warehouse server Once this is achieved you will ne
347. to eyeball all contacts of non attendance and see the date of follow up in accordance with National Standards Victims Within Victims the user is presented with the following screen Z Copyright 2015 CareWorks careworks 275 May 2014 Client Search Webpage Dialog Search By Client No Client Mo Search By Client Details Date of Birth LastName Property No From First ame lFropetuNamey ito f Mid Name Street PO Maiden Name i Yilage Distict ihc O Oem fio Pe ostlode lPostCode Ethnicity Religion Nationality Ctr of Origin Soundex BiN A Cancel Back Examples of the searches that can be conducted are as follows e Search for a particular victim E Note You are in effect in the Client Search facility so that the ability to search for particular victim aspects is limited Results of Searches In most of the searches you will be informed of the result Windows Internet Explorer 2 There are 27 records that match your query Do you wish to view these records Cancel Clicking on bnan will reveal the result of this search In our example we have asked to see all Court Outcomes relating to Referral Orders between certain dates Z Copyright 2015 CareWorks 276 May 2014 careworks Outcome List for John Merge 6 62 Age 16 Ref No 23 63 lez 123 124 129 134 110
348. to choose when alerts will be triggered by selecting the relevant radio button The Alert For section of the screen allows the user to choose what the alerts will be about Alert For The user can view J Assessments Module g Child Protect Enquiries Module the entire list by CI Child Protect Module scrolling with the Child Protect Registration Family Support welfare scroll bar and Foster Carers allows Leaving Care Module Legal Activity Looked After Children Module E i The user selects the modules that will trigger alerts by ticking the relevant check boxes The list will display modules the user has access to according to Profile Based Security Copyright 2015 CareWorks 26 May 2014 Z careworks Modules in the list can be expanded by clicking on the to reveal an alphabetical list of areas within that module that can be selected and or de selected to trigger alerts Ticking and un ticking the module check box will select and deselect all areas in the list under that module All areas in the list can be selected or de selected individually both before and after the module check box has been ticked 3 W oj Personal Details Module WC Absences and Exclusions If Address Details Dialog W Address Details List Dialog WC Address Links Dialog WO Asylum Seekers Jf Attached Documents Dialog Once the user has ticked the relevant check boxes in each jf Client Availability Details
349. ttached FiOS erreneren E Gapadenscevonstsnenscoescieenetes 75 Transferring Client Records between Organisations cccccsseccessseeeeesees 76 Importing a Client Record cceccccsssecccsececesccceeneceeeuecessusceeeeaeeesenecesseness 78 N PY e E E untaceaaares 80 Chapter 4 DashHoardS eccirni aa 81 OS W eener E E E E E E E TES 81 Viewing a Dashboard arene ct atrccteanesaravarau asa aeaeaeheraeceosanaesnuntesasutasanssseeraneseene 81 Case Summary DaSND OAM Givis ccacessninaverancccwatiedened dusangesaniaauennsscauanaetwacestuanadtss 81 Prevention DaSN DO AL O accescstroceeseroncsctseuscceetacceasaetroseenenoucsctneusencetnccemaetraccees 84 Chapter S FETCH ANS sssuracina e E 86 Creatine IR CROLL ANS scorie ia 86 PUNE AUIS a Reen alueineen E E A 96 Setting a Relerral Prrority scorie aea 98 SES A EE al S E EE E E A E E A E 99 SORDE RETE AIS ISU area E E A 100 Searching for a Client Referral senssacesonecenaanicesienecerenseassaucoeecceneputdcaeeeceneees 100 Re Allocating a Referral wcscessseaeatineranevsnewassssaramuessncsearctaeanarsteeaamanaeneetan 101 Copyright 2015 CareWorks 3 May 2014 Z careworks Referral Action HiIStOYssscsnurerissrirsrniarisnerinnriianicnnkirn adasen 102 Oer FUNCION eere E EE E resi E E E E E T 104 Referral COS UN sepsio nor sr E E E E E E 106 ReOpena BCT CM all saniernriern ernn nn n TEE ETE EE EE aeeai 111 Chapter 6 Offences scrrecreresiisnairerorerakar onerar rnr nn a rE NETA rA eee eee 112
350. ty Score 3 Age at offence 0 Offence On Monetary Value Time of offence ASU Number Hikes Before pma Knife Enabled A Arrest Date Ee Offence Details Charge Date o o us Decision Date At the top of the screen there are three distinct tabs named Offences Outstanding Offences and Linked Clients Z Copyright 2015 CareWorks 114 May 2014 careworks Offences Outstanding Offences Linked Clients The Offences tab allows for the insertion of new offences and the details associated with these offences It also allows any existing offences to be selected viewed and amended if necessary To add an offence do the following 1 Choose one of the following offence categories Arson Breach of Bail Breach of Conditional Discharge Breach of Statutory Order Criminal Damage Death or Injury by Dangerous Driving Domestic Burglary Drugs Fraud and Forgery Motoring Offences Non Domestic Burglary Other Public Order Racially Aggravated Robbery Sexual Offences Theft and Handling Stolen Goods Vehicle Theft Unauthorised Taking Violence Against the Person threatening with an article with a blade or point or offensive weapon in public Gravity Score 3 Threatening with an article with a blade or point or offensive weapon on school premises Gravity Score 3 Map to YJB Offence Type Violence Against the Person Violence Against the Person Manslaughter Violence Against
351. u will see a message telling you the data has been stored and clicking on Next brings you to the next screen Pivot Table and PryotChart Wizard Step 3 of 3 Where do you wank to put the PivotTable report New worksheet Existing worksheet Click Finish to create your PivotTable report Decide where you want to position the table and then click on Finish This will bring you back to the worksheet Z Copyright 2015 CareWorks 310 May 2015 careworks Z careworks Drag items to the PivotTable report E clieBirthDate E E clieCreateDate C E clieDeathDate E ClientCommunityCare4rea p3 E ClientCurrentCategoryClassification E ClientCurrentCounty E ClientCurrentPostcode E ClientEthnicity E ClientGender E ClientNationality E ClientTitle E Current ge E CurrentRaiseProduct E DangerRisk E ImmigrationStatus E IsCurrentClient E Religion count H H H H H Hl Hl H Row 4rea Building a Pivot Table Now you are ready to start to build a Pivot table You will be presented with a layout in Excel similar to that shown above You simply drag the items from the Pivot Table Field List onto the appropriate area of the Pivot table The items are either dimensions or facts Dimension tables contain reasonably static lists of data which usually correspond to reference data used in the application Reference data appears as a drop down list in the CareDi
352. ubstance Misuse Co teke sS Please check cannabis use Free Text Reason Free Text Reason Agency Team Role Z Copyright 2015 CareWorks 97 May 2014 careworks Z careworks Clicking on insert will create the secondary allocation and allow the secondary worker to see it on their referral list You will receive a confirmation message and will be able to e mail that worker If the worker has no e mail address you will receive the following message Windows Internet Explorer A Mo email addresses available For the email recipients a notification email cannot be sent When a secondary worker has finished their involvement the status can be updated and the Date Left box filled in J Secondary Allocations Webpage Dialog Secondary Allocations Ref No 106535 E E Details Date Started 3 Jar HH Agency Date Left O1 Feb j Team Role Action Taken Allocat rr Assessment Name Reason Free Text Reason Free Text Reason Agency Substance Misuse Co working Note A referral cannot be closed by the primary worker if any secondary workers are still allocated to the referral Setting a Referral Priority This section of the form is used to categorise Referrals to indicate urgency Priority Level Start Date Priority Copyright 2015 CareWorks 98 May 2014 To assign a priority you press the Priority button which displays a new window A priority level is selected from the dro
353. uery Do you wish to view these records 11 To view the records click OK Once you select a record which has been returned the current client of referral is deselected and the victim records are displayed in the grid Attached Files The Attached files button is located at the bottom of the Victims screen and it allows you to attach electronic files associated to the client An attached document is viewed by double clicking on its name in the list of documents An attached files record includes e A Caption describing the attachment e the Document location within the electronic filing system e andthe Date it was attached which are recorded on the form in the appropriate fields e To add an electronic file click Insert e To update an electronic file click Update e To delete an electronic file click Delete e To clone an electronic file click Clone The Fravse button is used to navigate the computer filing system to select the required file and the file path is then automatically recorded A date is required on this form The user is prompted to supply the date if it is not entered The Back button is used to return to the Referral screen Z Copyright 2015 CareWorks 197 May 2014 careworks The Document Type and Document Sub Type are used to categorise documents for viewing in the Document View module Document Type refers to the module the document is being attached to while Document Sub Type describe
354. upport Alan About YOT Ref Count 1 Client Count 1 Hid Count 0 Refresh Search Print Excel Exit Note There are a number of buttons on this screen Their functions are as outlined below e ReferralSearch Webpage Dialog E http 192 168 9564 fraiseweb_rcda Referrals ReferralSearch aspx frv 12015373416092b5a false Client Search Referred By ieee Team Role Name All Ww Allocated To Team Role Name All wt Priority Level Secondary Allocation Is person parent carer aware of the referral C Re referral Team Role Name All yt Start Date Closure Reason From Linked To FA We Back htt 192 1668 9 64 raiseweb rcda Referrals ReferralSearch aspx rv 120153973416098b E Internet The Print button allows you to print off referrals Z Copyright 2015 CareWorks 87 May 2014 careworks X E bttp192 165 9 64 raiseweb_rcfafcommonfexcelcientwindow aspx Titke Reterral List wt ExcelClient Windows Internet Explorer File aula View Favorites Tools Help Snagit Sj kk R D Eeer iT G Referral List Created Date Start Date Case No Ref No Client No Surname Middle Name FirstName Action Ta a 17 Dec 2007 16 28 03 Jan 2006 106122 513829 Tamworth Eric Allocated The Excel button allows you choose details of referrals and export to Excel T ExcelColumnSelect Webpage Dialog beta 192 166 964 fraiseweb_rcdalCommonfExcelColumnSelect aspx
355. urrent amp Historical Records address information current and historical current Address Records Historical Address Records Recording Other Addresses Click _ Mew to enter additional addresses such as a Care Address Home Address or Temporary Address The drop down list for Property Type field allows the user to select the type of address e g LA Care Other Family etc Recording Historical Addresses Click _ New ho enter the additional address After inserting the address click on the view Address Detall record and to display the details Add the From and To Dates and press the Update button to record the historical dates From Date 13 Dec 2007 fal To Date 31 Jan 2008 Update Activity David has regular periods of weekend respite care at Home from Home Centre 2 Main Street Sometown Copyright 2015 CareWorks 38 May 2014 Add a care address for David the child set up earlier by selecting the Personal Details of the client and clicking on the Address History button to go to the Address History screen Lead Professional On clicking the _Lead Professional button at the right hand side of the Personal Details screen the user will be presented with the Lead Professional screen enabling them to specify or view the lead professional for the currently selected client The Lead Professional button is also located in the Referral Allocation screen and the Secondary Allocation screen as outl
356. urrent and in time historical Lead Professionals Client Lead Professional Webpage Dialog Agency Social Services Start Date 5 Feb 2009 xl Role C Child Protection Team End Date fiz Name Kevin Thomas The End Date is an optional field enabling users to complete it as and when the end date for the current Lead Professional becomes known and or relevant On clicking Insert the user is presented with an information message to confirm that the record has been inserted successfully and the Lead Professional details display in the grid listing as shown below Y Client Lead Professional Webpage Dialog Agency Start Date Role Pos End Date Name ge Agency Role Name start Date Social Services C Child Protection Team Kevin Thomas 05 Feb 2009 Insert Cancel elete BNote On accessing any of the _Lead Professional buttons all Lead Professional entries both historical and current will be displayed regardless of which screen the button was accessed in to record the original entry Cancel If a record is selected when the user clicks the button then the record becomes deselected and all fields in the screen will become blank once again Z Copyright 2015 CareWorks 40 May 2014 careworks carework If the user has entered some information into the fields in the screen when the _ 27 button is clicked then all fields will become blank and the i
357. urt Appearances with which the document is associated Following its next Completion cancel This is reminding you that you are opening up an existing document and possibly choosing to make changes Note Once opened the date entry that had the function of locking the document will become blank All pre populated fields will be updated for example if the client s address has changed the new address will be displayed Clicking on OK at this stage will unlock the document and a double click will allow you to view their chosen document For the purposes of this section of the manual our chosen document is a Core Asset View in Word save Locally Html Preview Check spelling Core Profile The questions marked by asterisks on this form require particular consideration Further information on how best to answer these questions is given in the guidance notes Personal details Surname Stonehouse First name s David Other names Alias Gender Male Date of birth 03 Feb 1990 Unique ID B74 PNC Number Address 1 The Manse Lincolnshire Lincoln Postcode LLI 1LL Phone numbers home mobile work Ethnic classification 2001 census Caribbean Preferred language other than English Information used for assessment please tick all that apply Interview Crown Prosecution Service General practitioner Case record Solicitor Family carer Previous convictions school Social Services Department
358. ut the client s health e Details of any Impairment or Disability along with the severity are recorded in the second screen e The Hospital Details screen is used to record any admissions to hospital e The types of Immunisation given and the age of the child when immunised are recorded on the fourth screen e The final screen is used to record Other Details including childhood illnesses allergies and In this session we look at three examples Recording a Hospital Admission Entering the name of a client s GP Entering details of a Disability To Record a Hospital Admission Select the Personal Details of the client Click on the Health tab in Personal Details and click on the Hospital Details tab Copyright 2015 CareWorks 54 May 2014 Personal Details of James O Neill 36286 Aged 11 ag Personal Details Relationships Health Education Employment Legal Status amp LAC Sig Events Audit MergelInfo Health Details Disability Impairment Hospital Details Immunisation Other Details Planned Actual Time Time Admission Date Admission Date Discharge Date Ee Discharge Date E Hospital v Review Date Ee Ward iv Sec 2 Received Date Ee Other Ward Sec 2 Response Date Reason for Stay iv Sec 5 Received Date zl Consultant Sec 5 Response Date zl Comments GR Outcome 7 Hospital
359. uttons that assist you This allows you to insert the selected document Once inserted this allows you to update any changes to the document content or its association For example a Final Warning Asset that was associated initially with a referral has the association changed to the disposal or programme Reassess This allows you to re open completed documents for amendments or new assessments Reassess This button is only available when a closed document has been selected Z Copyright 2015 CareWorks 183 May 2014 careworks This allows you to close any selected document that does not have a completed date You will be presented with the following prompt Windows Internet Explorer LY You have chosen to Close Complete a document You should only proceed if you are sure that this document should be flagged as Completed After completion the document will be presented as read only and its content cannot be changed Cancel Cancel This clears down the current selection It does not delete the selection Cancel Delete This button allows you to delete a selected document You will be presented with the following prompt Delete Windows Internet Explorer 2 Are you sure you want to delete this record j Cancel Any deleted document cannot be recovered This allows you to create another document as a copy and make the necessary alterations An example is an appointment letter where another appoint
360. vel MEDIUM RISK 3 a4 a High 06 Nov 2009 AABOUT Standard Overrid Audit Back The Current Intervention Level updates to the new level selected during the manual over ride Upon scrolling to the right hand side of the grid listing audit information is displayed relating to the over ride Over ride Original Intervention Level Override Date Override By Name Override By User Actual Override Date Intensive 06 Now 2009 Carl Accord AABOUT 06 Nov 2009 rt Delete e audit Back The originally calculated level is recorded the name and date entered at over ride and also the actual date the over ride was performed in the system and the username of the person logged on to perform it Multiple manual over rides can be performed The audit information displayed in the grid listing will always summarise the originally calculated level and the most recent manual over ride Z Copyright 2015 CareWorks 343 May 2015 careworks Z careworks Static Dynamic Total Score Lio Date Completed Completed By Current Intervention Level a MEDIUM RISK af High los Nov 2009 AABOUT Enhanced Override Audit Back By single clicking to highlight the Intervention Level record in the grid listing and clicking the Audit button at the bottom of the screen a full audit is presented which displays the details of all manual over rides performed to that Intervention Level record A Scaled Approach Audit
361. y Programme Type and Total Weekly ETE Hours 2 Count of distinct Client s by Programme Type Total Weekly ETE Hours and Ethnicity Category 3 Count of distinct Client s by Programme Type Total Weekly ETE Hours and Ethnicity Category Ethnicity Type 4 Count of distinct Client s by Programme Type Total Weekly ETE Hours and Ethnicity Category Ethnicity Type Gender Each of the above will alter dependent upon the search criteria you enter below Programme Start Date From NULL Programme Start Date To NULL Programme End Date From NULL Programme End Date To NULL Programme Release Date From NULL Programme Release Date To NULL In the instance below you are looking at the section of the fourth matrix Count of distinct Client s by Programme Type Total Weekly ETE Hour s amp Ethnicity Category Ethnicity Type Gender a a Supervision Order Programme Referal Order Programme Action Plan i5 25 is 25 is 25 is Male 1 i NA Not Known Any other Female 1 1 Male i Bangladeshi a Male i Indian smal o Z Copyright 2015 CareWorks 297 May 2015 careworks Z careworks Client PSR This report enables you to see Pre Sentence R within the context of their client the referral the proposal to court the relevant sentence hearing and the outcome The report will alter dependent upon the search criteria you enter below Court Hearing Date From 01 Oct 2005 CI NULL Court Hearing Date To 31 Dec 2005 CI NUL
362. yment Ri Other Res Setting Residential Care Home R2 Other Res Setting NHS health Trust Estab Medical Or Nursing RS Other Res Setting Famliy Centre Or Mother And Baby Unit R4 Other Res Setting Youth Treatment Centre R5 Other Res Setting Young Offender Institution Or Prison 1 Schools All Residential Schools Except Where Dual Reg TO Temporary placement all types T1 Temporary placement hospital T2 Temporary placement child on holiday The Start Date and possibly at a later date the End Date will be required Start Date i End Date You will need to state whether the child is eligible or relevant in light of the Children Leaving Care Act 2000 Copyright 2015 CareWorks 258 May 2014 careworks Eligible Child Comments Note The definitions of eligible or relevant are as follows An eligible child according to the definition in the Children Leaving Care Act i e still in care and looked after for at least 13 weeks since the age of 14 A relevant child according to the definition in the Children Leaving Care Act i e have left care but were looked after for at least 13 weeks from the age of 14 and for some time while 16 17 Any comments can be entered in the Comments box Once completed clicking on Insert will insert the record whilst _Update will allow you to update the record once it is clicked back into the top box Note If you attempt to rec
363. you click on Insert and CareDirector Youth will automatically default to the next Hearing Date that had been entered previously in Appearance Offence Details Hearings Details for Colin Blackwood 514031 Age 15 Hearing Details learing Offence Details Hearing Details Hearing Date 26 Feb 2007 Bl 4 C AM PM Proceeding Type Criminal Court Type Youth Court Court Name Location 1 Court Mo Sitting At Location 1 Type Of Hearing At risk of receiving secure remand sect 130 M Client Attended as Scheduled At risk of receiving custodial disposal Client remained in custody You will then need to enter the Type of Hearing and any Hearing Details before pressing the Insert button Type Of Hearing Z Copyright 2015 CareWorks 132 May 2014 careworks You will be taken to the Appearances Offences Details where you will see the offence in the bottom box and you select that offence Complete as follows Hearing Offence Details Available Offences Offence Detail Assa nter SIST 2 Reason for hearing the offence s Trial Finding of Guilt Guilty Plea ERE Court considered custody but decided on Referral Order Hearing Details Eal Next Hearing Date Bl Plea Entered Guilty o o f Bail or Remand imposed Bail Conditions and or Comments PSR Requested PSR Directions v PSR Due Date Hearing Offences Selected First App Date First App No Off Date
364. you to add specific details of the programme Programme Details for Maeve O Hara 519082 ae 29 Unknown Ref No 108329 Details Interventions Requirements Breaches Referral Order Detail Compliance Programme YRO Ld Programme Location Linked Outcome YRO 01 Jan 2012 Main Outcome ID 636 Court lt Auto gt v Programme Duration 2 Weeks x 0 hours V Primary Programme Working Days 0 Dates Responsible Officer Start Date 01 Jan 2012 x Agency YOT Agreed Date 01 Jan 2012 Role Team zl End Date 14 Jan 2012 os eee Alan About z Accommodation Opinion at start date Accommodation Opinion at end date l Transferred In l Transferred Out Comment a l Breached Concluded l Completed Successfully Compliance 0 0 Copyright 2015 CareWorks 151 May 2014 Where a programme has been created automatically from a Court Outcome then you are expected to complete and update the programme by filling in the following fields e Programme location e Duration e Agreed date Where a programme is being created manually then you will be expected to fill all the mandatory fields before clicking on Update Six information tabs are displayed e Details e Interventions e Requirements Only displayed if a YRO program type is selected e Breaches e Referral Order Detail e Compliance Details Interventio

CareDirector Youth 8.0.1 Fundamentals User Guide

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