Bank payment slip with reference number (BESR)
Contents
1. and the amount field 14 Amendment of delivered data ssssssssssssssssssssssese eene nnne nnne 14 Post office charges cauere deer iter ox see ces tatg mue dk wntanltk tyints era nae inter rade ne eta 15 Billie Ol postoffice Changes oed a oe et Dreh bee e dut ae Bed Uu a itas 15 DIL CMM C 15 PREETI m 15 Payment notifiCalloli eec doeet tres hoe e eo wed eee ce invest ca pedi Eun sae rer M Ere gue 16 Nature of payment notification oic eite e er cines ae cu rams iae uua ennnen ennnen nnn 16 Payment notification via file tramsfer ccccceseeceeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeneeeeeeeeeneeeeeeeaes 16 Requirements RR EC 16 ZUSISENIedhddldssesi n acci uen Seca i LR M c ME 16 Determining settings for UBS BESR file transfer via UBS e Banking sssssssssss 17 Determining settings for UBS BESR file transfer via UBS KeyDirect sssssssssssee 17 SOLI S CART Ps 17 FLOQUGNICY M T HE M 18 Frequency or eredits o sos ates ete t te tette edet iie dede eir dede She veto due 18 Frequency of payment notifications ssssssssssssssssssseseeeeneeee eee enne 18 BOVINE Ses foecccvesciiececceancusvveadueenacauconvivaeesstivaucunaavasessticaacuecosusveed Frka ODE EE RR RRAY Ra on ERE RR RR R ERR ERR 18 File name in UBS e banking eeseeeeeeeeseeseeeseeseee2. foundations must match their statutes deed of foundation as well as their main business address For administrative bodies official agencies and governmental authorities official designation and location Please precede the main place of residence or business domicile with the applicable postcode Format 1st line Name of beneficiary 2nd line Address of beneficiary 3rd line Address of beneficiary Ath line Address of beneficiary The last written line must contain the postcode and town This should be printed in one block without empty lines ESR participant number UBS s ESR participant number Through the use of this number UBS Switzerland AG participates in the ESR process UBS Switzerland AG coordinates the process The amounts in the code line and in the amount fields must match Format e Maximum 10 digit amount in francs without spaces right aligned Amounts over CHF 1 000 must be printed in one block Entries of CHF 0 00 zero blocking stars and other filler characters are not permitted in the amount field Amount of centimes should always be entered with two digits 00 when there are no centimes Page 8 23 5 Reference No The reference number is numeric with 27 digits and is also included in the code line It is used to refer to payees and payers the latter via an invoice number Format 1x2 and 5x5 digits in blocks Paid by Payer debtor The payer s details can be pre printed on th
3. the address field of the processing slip reference field right aligned in blocks of 5 The reference field is mandatory 3 In the address field of the receipt stub in blocks of 5 7 1 3 Positioning of the code line The UBS BESR code line runs parallel to the slip s lower edge on the 21st line one sixth of an inch line of the DIN A6 form The characters are to be positioned as close to the middle of the line as possible The centre middle of this line is positioned 19 05 mm above the reference edge of the slip 7 1 4 Vertical shifting of the entire code line The slip scanner orientates itself to the centre middle of the code line where the scanning area is restricted to 5 5 mm As the OCR B characters range in height from 2 6 2 9 mm an upward or downward shift of the line by 1 45mm for the minimum character height and 1 3mm for the maximum character height can be tolerated These shifts are distributed between the printed text and the cut edge of the slip 7 1 5 Horizontal shifting of the entire code line Converted to inches the DIN A6 form has a length base of 5 9 10 inches 149 86 mm An area of 3 10 7 62 mm extending from the slip s right edge to the first character is to be left blank As the minimum distance to the edge is 6 mm the resulting maximum tolerance of 1 62 mm is as with vertical shifting distributed between the printed text and the cut edge of the slip 7 1 6 OCR B character set e For the code line the sc
4. 01456 o face d ntotanee The UBS BESR consists of a processing slip actual payment slip and a receipt stub which is kept by the payer The receipt stub and the processing slip must therefore be perforated for easy separation Receipt stub key Explanation of Column O F O Mandatory Information F Optional Information 1 Payment to ESR participant UBS Switzerland AG should appear here as it is the ESR participant in the ESR process UBS Switzerland AG will assign the exact designation UBS BESR payment slip Page 7 23 in favor of Account Mandatory with UBS BESR payment slip with pre printed amount optional with UBS BESR payment slip without pre printed amount UBS BESR payment slip Comments Your address payee The description must make it possible to identify the recipient with no possibility of error The description must therefore comply with the following rules e For natural persons last name first name and place of residence or business For sole proprietorships partnerships legal entities and foundations entered in the Commercial Register exact wording as published in the Commercial Register For sole proprietorships and companies which are not entered in the Commercial Register last name and first name of the owner of partner in the business and the registered office The first name and last name should be accompanied by any applicable title For clubs associations and
5. 180 days following the production of the data file e Payment Notification via UBS KeyDirect Data files already collected by you can be accessed any number of times for 180 days via the UBS KeyDirect hotline see chapter 7 2 5 UBS BESR payment slip Page 15 23 6 Payment notification 6 1 Nature of payment notification Payment notification takes place via file transfer 6 2 Payment notification via file transfer You can request your incoming payment data as a file from UBS Switzerland AG via e UBS e banking or e UBS KeyDirect and immediately reconcile your outstanding debtor items with your own financial software Further details and the product descriptions of UBS e banking and UBS KeyDirect are available from your client advisor or via the information line 6 2 1 Requirements The following requirements have to be met for UBS BESR data reporting to work Hardware recommendation e Pentium 2 Processor with at least 64 MB RAM e Windows 2000 XP Macintosh OS X e at least 120 MB of free memory depending on software Modem Modem with a speed of at least 56Kbit s Software recommendation e for UBS e banking CC NetBanking UBS Edition UBS BESR e list UBS association software CC WinClub amp Office UBS Edition e for UBS KeyDirect Software provided by an affiliated software company with integrated UBS KeyDirect interface not supported by Macintosh OS X Administrative issues e for UBS e b
6. ESR payment slip with pre printed payment amount tomi Comm icem Q1 145 6 on ow LLC Le O10 ITIIHISDO 00 00020 00000 00444 13320 00061 Water Booger Sperrstrasse 609 8000 Z rich MORES 0100000160003 200002000000004443332000061 010001456 D AI Mm The slip has not been shown true to scale and should therefore not be used as a template 3 2 2 UBS BESR payment slip without pre printed payment amount U yw 062 gt 200002000000006443552000050 010001456 The slip is not been shown true to scale and should therefore not be used as a template UBS BESR payment slip Page 10 23 3 3 Code line The code line in OCR B font is the core information contained on payment slips with reference numbers The payment slip is processed electronically by the banks and or by Post PostFinance on the basis of the information in this line You can select a 1 to 20 digit reference invoice number for the purpose of identifying the debtor Unused fields to the left will be filled with zeros All check digits contained in the code line are calculated using recursive module 10 The calculation of the check digit is described in chapter 8 3 of Appendix 1 To identify scanning errors and prevent the processing of incorrectly read data the code line contains check digits 3 3 1 Code line with pre printed payment amount rf semis os remena mommmonsssions 7 gt rouse A _ Slip type 01 payment slip wi
7. S BESR credits The credit advice record includes the value date in field 8 of the field description This information is also included on the hardcopy total credit advice that is available to you on request Reconciliation of the amount credited to the account with the credit advice record is possible by adding together all records with the same value date and comparing the total with the credit advice total for the same value date 5 3 Errors inconsistencies Differences that have been identified especially differences between credit advices and the total credit advice or the account statement should please be reported without delay to your client advisor or via the information line 5 4 Booking of cancellations and amendments 5 4 1 Differences in payment amount between the code line and the amount field For payment slips with no pre printed payment amount it is possible that the amount communicated to you does not match the amount included in the amount field In such cases the amount in the amount field is binding This exceptional case requires a cancellation and an amendment The cancellation booking will reverse the incorrect amount and the correction booking will credit the correct one 5 4 2 Amendment of delivered data To enable you to gain possession of your data as quickly as possible error free scanned data are delivered to you before being checked Amendments are possible via subsequent bookings These bookings are classified a
8. X UBS UBS BESR Payment Slip Payment Notification via File Transfer January 2013 Contents 1 1 1 2 2 1 2 2 2 3 2 4 2 5 2 6 3 1 3 2 3 2 1 3 2 2 3 3 3 3 1 3 3 2 4 1 4 2 4 2 1 4 3 4 4 4 5 akaro e Mi anato Met Er 5 UBS BESR The bank payment slip with UBS reference number 5 System DVelVIQW eiii cei apes pietro eo Sap epo e ooo Oe auo Saa ssu a Seite ouo Sagneo ee Sa ra aRR SMS cRUR ooa UTR dM A M acRU M DNE 5 General provisiOls ee kg dope ied iiiter iR cnp is ceri decet oeic real ek asida 6 Registration e 6 Contractual relationship 1eeeeesieeeeeesiseseeeeeeeeeeee eee nnnn nenne nnn nnn nnnnn nnn n nn nnn nsns nnne 6 Applicable regulations aiio ee necs eden bis osi den UM a REM cs dU UR E LC dU EE 6 Legal requifetmelit tienda Lei e otic geal eer uou cet cuioSe ck nsi oer E Ci RCM nda wget aeaaea So RU 6 Regulations on implementation and responsibilities eese 6 KTE o PTT TOP 6 System descriptiQH u s ccs ce cee eie cud sete ades a ere ere raa qa rav n eat eve gt ety eg 7 Payment slip and definition of terms eeeeeeeeeeeeeeeeeeeee eene 7 MY DES OF SUL C E E A A 10 UBS BESR payment slip with pre printed payment AMOUNG ccc ceeeeeeeeeeeeeeeeeetsssaeeeeeeees 10 UBS BESR payment slip without pre printed payment amount cece eeeee
9. anking Internet access UBS e banking contract at least with authorization to view data e for UBS KeyDirect UBS KeyDirect contract The information line staff will be happy to provide you with further details 6 2 2 Availability of data You can choose between 2 file types e Collective file standard In the case of the collective file all UBS ESR incoming payments regardless of the creation frequency are stored in one file until they are retrieved This simplifies data retrieval for you e Individual file A separate file is generated for each creation interval The choice of file type depends on the debtor software used i e whether the software is able to produce a month end statement automatically In making this decision it is therefore advisable to consult your software supplier UBS BESR payment slip Page 16 23 6 2 3 Determining settings for UBS BESR file transfer via UBS e Banking For new users of the product UBS Switzerland AG will configure the payment notification process according the information entered in the Subscription to UBS BESR form You can use UBS e banking BESR settings function to adapt the standard settings daily notification and collective file with line spacing CR LF to your needs at any time for the future processing of UBS BESR notification files 6 2 4 Determining settings for UBS BESR file transfer via UBS KeyDirect For a description of how to
10. before definitive participation in UBS BESR On the one hand UBS Switzerland AG tests the readability of the payment slips scanning test and on the other you test whether the data reporting on your own system is functioning properly The scanning test is optional e before the delivery of the first payment slips e for each type of slip e for programme changes affecting the writing of the code line or if the ESR software undergoes major revisions e g software conversion update e for changes to the beneficiary data e for high rejection rates Scanning test e You print approx 10 fictitious invoices e Delivery of the UBS BESR without invoice form and receipt stub to CSC e UBS Switzerland AG scans the BESR slips scanning test and informs you of the test result If incorrect slips have been supplied not scannable you must supply new ones e You will then receive an operational go ahead from CSC UBS BESR payment slip Page 13 23 9 Processing 5 1 Crediting of the payments and payment notification The payment amounts are credited to the account specified in the subscription to UBS BESR form Each incoming payment made will be communicated to you in the form of a credit advice Advices contain information on e who has paid reference invoice number e how payment was made payment via Post PostFinance or bank e when the payment was made In addition a summary advice is generated 5 2 Reconciliation of UB
11. ches height e The receipt stub and the processing slip must be perforated for easy separation e Information printed on the reverse The processing slip s reverse side may be partially printed on that of the receipt stub may be printed on anywhere Comments from the payer to you as the beneficiary are not permitted on the processing slip e Single forms and continuous forms are both permitted e Attached forms e The payment slip may be complemented by an attached form either to the left or above Upon request to Post PostFinance via the printer it is possible to attach a form to the right or beneath the payment slip e Multiple forms carbons Multiple forms are permitted Post PostFinance has special rules regulating them Detailed information is shown in the example Inpayment slip ISR bank in CHF which is faithful to the original in terms of both scale and design It is available on the PostFinance homepage at_ http Avww postfinance ch download under the heading Document templates UBS BESR payment slip Page 12 23 4 4 Sending the printing order to the printer The technical guidelines contained are also applicable Your printer will be able to help you in the individual formatting of your UBS BESR in compliance with the formatting regulations issued by Post PostFinance 4 5 Scanning tests Scanning and possible operational tests must be carried out via UBS Switzerland AG before using the payment slips i e
12. do this please refer to the UBS KeyDirect User Manual which you are free to access on request 6 2 5 Hotlines If you encounter problems you can contact the relevant UBS Switzerland AG hotlines on the following numbers UBS e banking German 0848 848 062 French 0848 848 061 Italian 0848 848 063 English 0848 848 064 UBS KeyDirect Switzerland 0848 807 848 UBS BESR payment slip Page 17 23 6 3 Frequency 6 3 1 Frequency of credits Your incoming payments are credited daily to your account irrespective of the frequency of payment notification chosen 6 3 2 Frequency of payment notifications You decide when you would like to access your UBS Switzerland AG payment notification data The following payment notification frequencies are available e Daily i e the day after the payment has been received standard e Weekly always Friday e Ona half monthly basis on 15th and at the end of the month e On 15th 25th and daily from 26th to 5th of the following month e Monthly at the end of the month e Monthly on a specified date can be freely chosen 6 4 Format The files made available via UBS e banking or UBS KeyDirect are saved in ASCII format 6 5 File name in UBS e banking File names can be stipulated using either a standard name or a variable name with the following composition 6 5 1 Standard name Format BESRMMDD Example BESRO118 BESR file created on 18 January 6 5 2 Variable name The nam
13. e can be specified with or without a Julian calendar date Variable file name without Julian calendar date Format XXXX or XXXXX Example MUST Or MUSTE Variable file name with Julian calendar date Format XXXX999 or XXXXX999 Example MUST364 or MUSTE364 UBS BESR payment slip Page 18 23 Explanation XXXX or XXXXX The first four or five characters can be defined by you alphanumeric Example MUST or MUSTE 999 The following three characters are only used if the Julian calendar date is required Example As a Julian calendar date 364 refers to 30 12 of a specific year 6 6 File name in UBS KeyDirect Format BESR YY MM DD HH MM SS XX Example BESR 02 01 18 23 34 17 57 BESR file created on 18 January 2002 6 7 Sorting the payment notification data The UBS BESR payment details are sorted in ascending order by reference number If there is more than one instance of the same reference number they are sorted by transaction type instead UBS BESR payment slip Page 19 23 7 Technical specifications 7 1 Print specifications 7 1 1 Colour printing medium ribbon for printing UBS BESRs Only black ink ribbon and commercial band made of natural silk or nylon that guarantee superior printing quality are to be used 7 1 2 Printing of reference The reference sections F G H of the code line see chapter 4 3 must be included on the payment slip in three places 1 In the code line not block print OCR B font 2 In
14. e new carry over value of 4 with the last digit of example 1 The nev carry over value atthe poini of intersection eee As there are no more digits in the example the check digit comes from the row of the final carry over value and is therefore S Page 21 23 7 2 Advice types and description Payment data are delivered via type 3 advices for credits and totals The composition of these advices is described below 7 2 1 Credit advice type 3 Field name Format and Content description Comments position Transaction 1 x3 Slips with pre printed payment amount type 1 3 Payment Credit Cancellation Correction Bank 002 005 008 Cancellation 2 charged Post office 012 015 018 to account Slips without pre printed payment amount Payment Credit Cancellation Correction Correction credited Bank 102 105 108 to account Postoffice 112 115 118 ESR participant 2 9 9 99999999P number 4 12 P check digit recursive module 10 Reference 3 9 27 99999999999999999999999999P Sorted by reference number number 13 39 6 positions 13 18 for client identification in ascending order 20 positions 19 38 for individual reference code invoice number Position 39 check digit recursive module 10 Amount 4 9 8 V99 9999999999 40 49 Payment 5 X 10 reference 50 59 9 6 YYMMDD Payment via post office 60 65 Y S Payment date at the post MM office counter or payment DD date of post office transfer Payment via UBS Date paym
15. e processing slip and on the receipt stub A complete postal address is required Format 1st line Name of payer 2nd line Address of payer 3rd line Address of payer 4th line Address of payer if required The last written line must contain the postcode and town This ee be printed in one block without empty lines 7 Place payment received Payer s receipt Processing slip key Note The data described under numbers 1 to 4 and 6 for the receipt stub also apply to the processing slip The same conditions apply Processing slip The processing slip is removed and goes into circulation as part as opposed to receipt stub of the payment process Reference field The reference field is mandatory It contains the reference number Format 1x2 and 5x5 digits in blocks right aligned 10 Code line The code line in OCR B font contains all the information for the processing and reporting of payment slips with reference numbers e Amount UBS BESR does not show the amount e UBS BESR client identification number In addition to the ESR participant number you are also assigned a 6 digit client identification number which identifies you as the beneficiary in the reporting system This BESR ID number is a component of reference number in the BESR code line 20 digit client specific reference invoice number UBS Switzerland AG ESR participant number 9 digits UBS BESR payment slip Page 9 23 3 2 Types of slip 3 2 1 UBS B
16. eeeeeee nnne nennen ennt nnn einn 18 Stakgabd Maes Ate tte et et aaa tus ud et r cera Ae ut 18 Walia Oia IB css anco EE ute e eS iat tees Dess is see nite ae ta ed coin PUR DENM 18 File name in UBS KeyDIEGect iieri ws cect eens de eee nue in soe candidi nudi apo 19 Sorting the payment notification data leeeesseeseesesseeeeeeeeeeeenne nennen nennt 19 7 1 5 7 1 6 7 1 7 7 2 7 2 1 7 2 2 TechniedlspecifiC al ONS oues a oc n awd sedi rea aa E e ae ia 20 Print SPC GTEC ANOS cies st aes eae ot ee nel ee a nes er eto eet ene ec 20 Colour printing medium ribbon for printing UBS BESRS cccceeeeeeeeeeeeeeeeeeeeeeeeeetaees 20 PHERHIHGCHO TETGTGTIEO ee ett ace ae Mets Ne cm Tete ice Fi Me ers ern roe a en en ee en 20 POSITIONING OF The code Mie acies o Leo tee a pe oats Ee A 20 Vertical shifting of the entire code line o oo eee eee ceeeeeeeceeeeeeeeeeeeeeeeeceeeeeeeceeeeeeeseseeeeeseneseeees 20 Horizontal shifting of the entire code line 20 OGR B character Setra Sustene musa fete sant eps idt astu te ec qe a esta rasa Ea 20 Pattern for format and measurement 0 tes atero trece e f eb e e ee E Te Us 21 Calculation of check digit us nud sass dien t bed esa reet ee Ded Ded etia 21 Advice types and description ciere rite rente intres Parum re annexa p 22 Cr ditadvice DIDI D Aree eine et nrg Rotes E arte uidet esiste Mist nu he ee ener er reer re Re Pe 22 Total creditadvice b
17. eeeeeeeeeeeeeteees 10 nA ie ts tat 11 Code line with pre printed payment amount sssssssssssssseesene ener 11 Code line without pre printed payment amount sssssssssssssssseeeenee nnne 11 System implementation eeessseeeeeesseeeeeeeeeennne nnne nnnnn nn nnnnnn nnns nnn n nnn n nnn nnmnnn nnna 12 Patalmeters s rise ces dida E ra vx a VV Exe die D EXER E VA ee uU FER dd RURVI CU FER oa M ERAT X VOS DU US ao ENa 12 Procurement obslips s unie ode eed eaqui Seta te nte dM kaaa eih p ce ee 12 UBS BESR slips attached OlINVOICES 04 4 Dao HE ee nta E oe oT ORA HE FI DEN TURus 12 mne 12 Sending the printing order to the printer c cccceeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeeaes 13 SCANNING TESTS ete En 13 5 1 5 2 5 3 5 4 5 4 1 5 4 2 5 5 5 5 1 5 6 5 7 6 1 6 2 6 2 1 6 2 2 6 2 3 6 2 4 6 2 5 6 3 6 3 1 6 3 2 6 4 6 5 6 5 1 6 5 2 6 6 6 7 dein ipee 14 Crediting of the payments and payment notification eeeeeeeeeseeeeeeeeee 14 Reconciliation of UBS BESR Credits cccccseeceeeeeeeeeeeeeeeeeeeeeeeeneeeeeeeeaeeeeeeeeaeeeeeeeeeeeeeeeeeaes 14 Errors InconsisStericigs uides end ctvava sans cbe t bir da Edu ose e arcana oceans 14 Booking of cancellations and amendments eese 14 Differences in payment amount between the code line
18. eived Notification Credit Invoicing party s account UBS BESR payment slip Page 5 23 2 General provisions This handbook contains the binding guidelines for participation in UBS BESR UBS Switzerland AG reserves the right to make amendments as long as they are notified in a timely manner 2 1 Registration You sign the form entitled Subscription to UBS BESR which you can obtain from your UBS Switzerland AG thereby specifying the nature of payment notification you require payment notification product frequency etc 2 2 Contractual relationship There is a contractual relationship between UBS Switzerland AG and Post PostFinance which governs the use of payment slips with reference numbers ESR and the mechanical function that optically recognizes characters on the invoice On the basis of this contractual relationship UBS Switzerland AG is able to allow you to use UBS BESR payment slips with the UBS ESR participant number when you make payments and transfers to your bank account 2 3 Applicable regulations If the Subscription to UBS BESR form the UBS BESR payment slip handbook the conditions of UBS e banking UBS KeyDirect do not contain any specific regulations the General Conditions of UBS Switzerland AG shall apply 2 4 Legal requirements In order to use UBS e banking or UBS KeyDirect the relevant contracts must be concluded 2 5 Regulations on implementation and responsibilities The payment
19. ent ordered 9 6 YYMMDD Processing date of payment 66 71 YY by bank post office MM DD 9 6 YYMMDD Value date 72 77 YO oS credit to account MM TT 9 9 9 87 9 78 86 Processing date 1 1 Microfiche number res Post office deposit fees Not a reject Reject automatic Reject processing by post office not possible X Zeros 88 96 99V99 For cash payments or zeros 97 100 at post office counters UBS BESR payment slip Page 22 23 7 2 2 Total credit advice type 3 poems pedir E MR position Transaction type 1 If the total amount is positive 999 fers ESR participant 99999999P ent m jeeeeemeemem Sorting key 27 999999999999999999999999999 pent Pda m LLL Amount 9 10 V99 999999999999 mL ode mM o EN NN NN transactions 52 63 Creation date of file 64 69 DD day Post office 7 9 7 V99 For cash payments at post deposit fees 70 78 office counters Post office post 9 7 V99 For post processing of processing 79 87 payment slips without pre charges printed payment amount Reserve X 13 Spaces 88 100 UBS Switzerland AG Postfach CH 8098 Z rich www ubs com 3s UBS UBS 2012 The key symbol and UBS are among the registered and unregistered trademarks of UBS All rights reserved
20. notification data are in addition to the usual account statement and are intended exclusively as a means of facilitating your processing tasks The account statement is however the key source of reference You are responsible for checking the accuracy of the payment notification data against the account statement or the total credit advice 2 6 Termination You can terminate your participation in UBS BESR at any time by writing to your UBS Switzerland AG branch UBS Switzerland AG can terminate participation in UBS BESR at any time without notice or it can after giving notice discontinue the communication of data for a certain period Upon termination you no longer have the right to send out UBS BESRs All other rights and obligations will remain in force for three months UBS BESR payment slip Page 6 23 3 System description 3 1 Payment slip and definition of terms UBS AG o UBS AG 8098 Zurich 8098 Zonch H Muster AG H Muster AG Elektronische Anlagen Elektronische Antagen Bahnhofstrasse 201 Bahnhofstrasse 201 f es Ter 22 8000 Z rich 000 Zoric 20 00020 00000 00444 33320 00061 vow conim rcom 01 145 6 Moms c Cote 01 145 5 s dod ae trt ow 9 z 160 000 160 00 wee ev ind er Walter Boeger 20 00020 00000 00444 33320 000681 Walter Boe er o Sperrstrasse Lj Sperrstrasse oO 609 8000 Z rich 8000 Z rich 0 Pepa dere 0100000160003 gt 200002000000004443332000061 0100
21. ntification number the applicable ESR participant number and UBS s number will be sent to you via UBS Switzerland AG as soon as you have decided to participate in UBS BESR 4 2 Procurement of slips You must obtain the UBS BESR payment slips from a printer This applies both to normal slips as well as slips attached to invoices UBS Switzerland AG does not contribute to the costs arising from this In addition to the parameters shown above UBS Switzerland AG will inform you of the exact format for the payment slip including code line These parameters are binding 4 2 1 UBS BESR slips attached to invoices Here you have complete freedom to specify your own requirements In this case the UBS BESR is integrated into an invoice matching the format of your usual business correspondence You choose the letter head format and number and colour of the copies only the paper quality of the original is fixed 4 3 Slip format The following regulations and possibilities exist e The processing slip is in the DIN A6 format 5 9 10 inches width and 4 1 6 inches height e The receipt stub can be situated to the left or above the processing slip landscape or portrait f the receipt stub is situated to the left then the width should be a minimum of 1 8 10 inches to a maximum of 2 8 10 inches by 4 1 6 height If the receipt stub is situated above then the width should be 5 9 10 inches and a minimum of 1 4 6 inches to a maximum of 3 in
22. ript to be applied to the whole set of characters is OCR B size 1 including the three auxiliary characters lt gt 10 characters per inch e For the shape and nominal thickness of the characters the DIN66009 standard edition 1977 shall be used e Only printers approved by PostFinance as OCR B compatible may be used for the printing of code lines UBS BESR payment slip Page 20 23 7 1 7 Pattern for format and measurement Detailed information is shown in the example Inpayment slip ISR bank in CHF which is faithful to the original in terms of both scale and design It is available on the PostFinance homepage at http Avww postfinance ch download under the heading Document templates 7 1 8 Calculation of check digit The check digits contained in the code line are calculated using recursive module 10 Number series lel fo fo e o o co 4 Im an w ro JO Example 313947 14300090 18 0123456789 1 2 UBS BESR payment slip Carvy oxer value P Check dgit Rules Begin with carry over value 0 i e row zaro Use the first dgit of example 3 and lookdawn column three to find where it intersects with row zero Reading the third column of row zero gives a new carry over value of 6 Combine the new carry over value of B with the second digit of example 1 The new carry over value at the paint of intersection is 1 Etc Combine th
23. s cancellation or amendment records UBS Switzerland AG will charge any such cancellations via Post PostFinance to your credit account without prior agreement from you UBS BESR payment slip Page 14 23 5 5 Post office charges Post PostFinance will make charges in the following instances e You will be charged cash deposit fees for UBS BESRs paid in at post office branches e You will be charged an administration fee for UBS BESR payment slip with reference number without pre printed payment amount e You are responsible for any additional costs arising from slips which cannot be read clearly rejects e You are responsible for clarification costs No costs are charged if there has been a mistake by UBS Switzerland AG or Post PostFinance The relevant charges are listed in Prices and conditions for business clients and associations 5 5 1 Billing of post office charges Post office charges will be charged periodically to your account 5 6 Delays UBS Switzerland AG is not liable for delays arising either from breakdowns in data processing or from days with extremely high volumes 5 7 Retrieval e Payment notification via UBS e banking Data files already collected by you can be accessed any number of times for 90 days using the Transmitted files function After this point file retrieval can be ordered for a further 90 days via the information line The maximum period for retrieval is therefore limited to a maximum of
24. th pre printed payment amount B Amount in Francs right aligned filled in with zeros to the left C Centime amount D Check digit for fields A to C E Control character constant i e always F 6 digit client identification number constant assigned by UBS Switzerland AG G 20 character reference invoice number for your billing or debtor number Unused fields to the left should always be filled with zeros H Check digit for fields F and G Control character constant i e always and space J JUBS sESR participant number constant assigned by UBS Switzerland AG K Control character constant i e always 3 3 2 Code line without pre printed payment amount A Slip type 04 payment slip without pre printed payment amount D Check digit for field A E Control character constant i e always F 6 digit client identification number constant assigned by UBS Switzerland AG G 20 character reference invoice number for your billing or debtor number Unused fields to the left should always be filled with zeros H Check digit for fields F and G Control character constant i e always and space J UBS sESR participant number constant assigned by UBS Switzerland AG K Control character constant i e always UBS BESR payment slip Page 11 23 4 System implementation 4 1 Parameters The assignment of parameters i e your 6 digit UBS BESR client ide
25. y De 3i uae acorde er es ae Ra ETE A que ute queue 23 1 Introduction 1 1 UBS BESR The bank payment slip with UBS reference number The UBS BESR bank payment slip with reference number is used for paying in amounts in Swiss francs inside Switzerland It enables you to have a significant degree of automation in the processing of payments from accounting through to monitoring The UBS BESR is a UBS Switzerland AG service based on the Post PostFinance ESR slip payment slip with reference number which has a scannable code line A component of this code line is its 20 digit reference invoice number You decide which information this reference invoice number should contain for example it can be the invoice or client number of the payer debtor The payment slip is processed electronically by the banks and by Post PostFinance on the basis of the information in the code line This enables payments to be sent to your account both directly and rapidly After the payment has been made you will receive an electronic message showing the credit details including the respective reference invoice numbers with the corresponding amounts This will enable you to enter the data in your IT system or PC in order to offset the open positions in your accounting software automatically The file transfer function can be used to report the payment details payment notification 1 2 System overview Invoicing party Invoice sent Debtor Payment rec
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