USB Cross Check MICR Reader for Shelby Systems, Inc.
Contents
1. Dibe Details amp amp z r MiniMICA IDE ATASATAPI controllers Keyboards 9 Mice and other pointing devices a Monitors BB Network adapters Manufacturer Ports COM amp LPT Location on Mini MICA COM4 a Processors Sound video and game controllers Device status System devices This device ki Universal Serial Bus controllers Be re aa Curae Intel R 828016 TCH Farilya i IF you are having problems with this device click Troubleshoot to Intel Ri 82801 SB Universal Hosh start the traubleshooter i USB Universal Host amily USB Universal Host miyi USB2 Enhanced Ha Update Driver Troubleshoot Disable Uninstall Device Usage p i Scan For hardware changes Use this device enable Opens property sheet Fo Properties b Device type Universal Seral Bus controllers 9 Press the Test Connection button on the Cross Check Configuration window and wait up to 20 seconds for the connection confirmation message 10 Click the OK button to close the Cross Check Configuration window 11 Click the OK button to close the Entry Preferences screen Revised 6 8 2007 6 amp shel INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES Bank Reconciliation Setup 1 Start Shelby v5 2 Open Bank Reconciliation 3 Click on the Utility option on the menu at the top of the Bank Reconciliation Home Base screen 4 Choose Prefe2. USB Cross Check MICR Reader for Shelby Systems Inc User s Manual amp shel INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES Introduction Overview The Cross Check reader is an electronic peripheral designed to read the Magnetic Ink Character Recognition MICR numbers found at the bottom of checks The Cross Check reader performs two important functions to reduce the data entry time and improve data accuracy in conjunction with your Shelby software Payment Entry Upon entering a check through the reader once the scanned bank account number on the check links to the payee s database record for future entries The next time the donor or customer makes a payment the Cross Check user merely runs the payment through the reader instead of searching for the payee s name in the database the most time consuming aspect of payment entry The Cross Check reader also reads and inserts the check number automatically in the appropriate field Overall using the Cross Check reader saves approximately an hour of data entry time per one thousand checks while preventing fewer payment entry errors Bank Reconciliation Entering cancelled checks through Cross Check reader automatically reconciles your payments When your bank returns cancelled checks the bank includes the amount of the check on an additional MICR line Using this additional information the Bank Reconciliation module automatically reconciles items as you swipe them thro
3. d Checks 1 2 ce Start Shelby v5 Open Bank Reconciliation Click the Reconcile link on the Bank Reconciliation Home Base screen Choose the appropriate reconcile options Make sure that the cursor is in the Cross Check field If the cursor is not in this field the green LED indicator on the reader will extinguish and you will not be able to pass a check through the conveyance Run a check through the reader The check should appear in the grid below If it does not then 1 the item number which is the check number and or dollar amount was not recognized 2 the reader did not properly read the check 3 the reader is not configured correctly 4 the item has already been reconciled Using Cross Check to Enter Customer Payments Revised 6 8 2007 1 AE aE a Start Shelby v5 Open Accounts Receivable Click on the Payment Processing link on the Contributions Home Base screen Right click in the grid to create a new payment Make sure that the cursor is in the Cross Check field at the top of the Payment Entry screen If the cursor is not in this field the green LED indicator on the 10 Revised 6 8 2007 amp shell INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES reader will extinguish and you will not be able to pass a check through the conveyance Run a check through the reader If the database does not have a link to the bank number that appears on the check you will see a message similar to the one illustra
4. eck option in the bottom left corner of the Preferences window Preferences Invoice Divizions Biling Options Description escription Use Control Table Maintenance to set up different division description for each of the possible five divisions listed above r S Ci m E caa ia rp aa a m Pi re i ens We Cross Check Click the Configure Cross Check button in the bottom left corner of the Bank Reconciliation Preferences window Select the Use MICR Image option on the Cross Check Configuration window Choose a COM Port number using the COM Port pull down field Note COM Ports vary from computer to computer You can evaluate which COM Port the device is using by navigating to the Device Manager screen in Windows right clicking on the USB device and choosing properties Press the Test Connection button on the Cross Check Configuration window and wait up to 20 seconds for the connection confirmation message Click the OK button to close the Cross Check Configuration window Click the OK button to close the Preferences screen shel INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES Cross Check Operation within Shelby Using Cross Check to Enter Contributions 1 Start Shelby v5 2 Open Contributions 3 Click on the Contributions Processing link on the Contributions Home Base screen 4 Right click in the upper grid to create a new batch Enter the batch details in the subsequent Batch Entry wind
5. n and facing the MagTek logo The blank side of the check should be facing the outer wall of the check path as shown in the illustration below Confirm that the LED indicator on the front of the device appears green Drop the check into the slot directly below the MagTek logo Slide the check slightly forward until the rubber conveyor wheel grasps the check and pulls it through the conveyance Upon reading a check the LED will extinguish momentarily and then appear green good read or red error After reading the check the motor stops If the red LED flashes try running the check again On rare occasions the MICR ink will lose its magneticity and cannot be read by the reader In this case you must enter the check manually BACK OF CHECK MICR code at bottom Revised 6 8 2007 3 amp shel INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES Configuring the Shelby Software for Cross Check Use Contributions Setup 1 Start Shelby v5 2 Open Contributions 3 Select Contribution Processing from the Contributions Home Base screen or Donors and Gifts Processing if you own the Donors and Gifts module 4 Click on the Preference button at the top of the Contributions Processing screen Contributions Contribution Processing Fie Edit Records Reports Utility Help Dieja al SS ee ef lt gt or iim E t Church In The Ci Select a Batch Entri Contributions Check H Revised 6 8 2007 4
6. ow 5 Right click in the lower grid to start a new entry Contributions Contribution Processing Fie Edit Records Reports Utility Help Diea to a Bale ef a gt or linn 2 First Church In The Ci User lan Preferences Select a Batch ACH Batch Date Setup who Setup Entre P J4 4 14 2007 All Goto aa Envy Name Contributions Open N Delete Mena 6 Make sure that the cursor is in the Cross Check field at the top of the Contribution Entry screen If the cursor is not in this field the green LED Revised 6 8 2007 9 10 amp shel INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES indicator on the reader will extinguish and you will not be able to pass a check through the conveyance Run a check through the reader If the database does not have a link to the bank number that appears on the check you will see a message similar to the one illustrated below Contributions T The checking account scanned is not assigned to anyone Do you wank to assign it to someone Account 112345670041 234567 Check 007490 Mo Click the Yes button on the warning message Locate the check owner in GlobaFILE The account number of the check will be linked to this individual and will automatically appear when you run future checks with the same bank account number Fill out the remaining details of the contribution entry as usual Using Cross Check to Reconcile Cancelle
7. rences from the menu f Bank Reconciliation Home Base File Edit Records Reports MNJ Help HAE T s Bank Account Information Bank Account Project Information Operating Checking Account Bank Reconciliation shelbyfinancials 5 Select the Reconcile Using Cross Check radio button 6 Click the Configure Cross Check button in the bottom left corner of the Bank Reconciliation Preferences window 7 Select the Use MICR Image option on the Cross Check Configuration window 8 Choose a COM Port number using the COM Port pull down field Note COM Ports vary from computer to computer You can evaluate which COM Port the device is using by navigating to the Device Manager screen in Windows right clicking on the USB device and choosing properties 9 Press the Test Connection button on the Cross Check Configuration window and wait up to 20 seconds for the connection confirmation message Revised 6 8 2007 7 10 11 amp shel INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES Click the OK button to close the Cross Check Configuration window Click the OK button to close the Bank Reconciliation Preferences screen Accounts Receivable Setup Revised 6 8 2007 oe Se ie 10 i 12 Start Shelby v5 Open Accounts Receivable Click on Utility on the menu at the top of the Accounts Receivable Home Base Mouse over Setup Information on the menu Choose Preferences from the sub menu Select the Use Cross Ch
8. shel INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES 5 Select the Use Cross Check option on the Preference grid Entry Preferences L Entry Preferences 2 Finalization Pretere Available BENEVLNC Benevolence Pn mes TITHE SO Budget Giving 2 Purposes BLDG Building Campaign gt Purposes EMPLOYEE Employee GUATO Guatemala Youth Mission m HMISSION Home Missions 3CHULAR ocholarship Fund Allocate Contributions f By manual entry C Ep percent of periodic pledge i Preference C By percent of total pledge Zz Show total check posted Show prior contributions C By percent specified Show In Pledge Column f Pledge Amount f Pledged c Use Cross Check D Use Projects Show Detail Payments f Sort Alphabetically by Name C Sort by Sequence Entered ee a Enter Manual Receipt 6 Click the Configure Cross Check button in the bottom left corner of the Entry Preferences screen 7 Select the Use MICR Image option on the Cross Check Configuration window Revised 6 8 2007 5 Y sheloysystems INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES 8 Choose a COM Port number using the COM Port pull down field Note COM Ports vary from computer to computer You can evaluate which COM Port the device is using by navigating to the Device Manager screen in Windows right clicking on the USB device and choosing properties Device Manager MiniMICR Properties File Action view Help 7 OO General
9. ted below Contributions T The checking account scanned is not assigned to anyone Do you wank to assign it to someone Account 112345670041 234567 Check 007490 Mo Click the Yes button on the warning message Locate the check owner in GlobaFILE The account number of the check will be linked to this individual and will automatically appear when you run future checks with the same bank account number Fill out the remaining details of the contribution entry as usual 11 Contact Us We want to hear from you Shelby Marketing Shelby Support Customer Service Training Workshops she 51 Germantown Court Suite 300 Cordova TN 38018 Y bysystems 800 877 0222 888 My Shelby 901 757 2372 800 654 1605 800 654 1605 amp shell INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES mktg shelbyinc com vSsupport shelbyinc com customerservice shelbyinc com training shelbyinc com workshops shelbyinc com Microsoft GOLD CERTIFIED Partner Trademarks All brand names and product names used in this article are trade names service marks trademarks or registered trademarks of the respective owners Copyright 2001 2002 2003 2004 2005 2006 2007 Shelby Systems Inc All Rights Reserved Revised 6 8 2007 12
10. ugh the Cross Check reader This saves an impressive amount of time as this process needs little to no interaction for the user Included with the Unit Revised 6 8 2007 One AC DC Adapter USB Proprietary Connection Cable One Installation CD amp shel INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES Unit Setup Hardware Setup Place the Cross Check reader on any flat surface Its small design enables it to fit into most data entry areas Your new Cross Check reader is shipped with non slip rubber feet Plug the power supply into any standard outlet inserting the opposite end into the power port on the right side of the unit Next insert the proprietary end of the USB cable into the device followed by inserting the USB end into any USB 1 1 or USB 2 0 port on your PC Software Setup If Windows does not automatically detect the reader install the drivers found on the CD included in your packaging LED Indicators Power up Alternating Green Red Head sensor blocked Check path Alternating Green Red Looking for Keyboard Communication Blink Red Remove check from check path Green All OK Ready to go Read Check Green Requested data read ok Red Error reading check Blink Red Check left in check path remove check Revised 6 8 2007 2 amp shell INNOVATIVE SOLUTIONS INFINITE POSSIBILITIES Inserting Checks into the Reader Checks should be fed one at a time with the MICR characters dow
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