Tax Professional Guide to
Contents
1. m The software is designed specifically for tax professionals and payroll processors that wish to enroll and make payments on behalf of their clients Submissions of up to 1 000 enrollments or 5 000 payments may be sent in one transmission m EFTPS uses free Windows based software that is user friendly and easy to install A User s Manual and Quick Start Guide are available at www eftps gov The software also is available in Mac and Linux versions m The software will guide you through the registration process and the taxpayer enrollment process With the Batch Provider Software you can m Receive e mail notification regarding enrollments payments and upgrades Send clients a Taxpayer Inquiry PIN so they can look at their accounts online m Use memorized transaction capability through which the last transaction is automatically displayed for each EIN SSN m Make individual or multiple debits to a Master Account that you maintain or to each client s financial institution account Import export enrollments and payments m Create customized reports You may download the Batch Provider Software User s Manual and Quick Start Guide at www eftps gov click on Help amp Information then Downloads or request the software by calling 1 800 945 0966 8 30 a m to 8 00 p m ET Monday Friday OPTION 2 Bulk Provider If you are a payroll company making more than 1 000 payments per day consider becoming an EFTPS Bulk Provide2. Tax Professional Guide to the Electronic Federal Tax Payment System BRRELECTRONIC FEDERAL TAX PAYMENT SYSTEMEEE Here is an overview of EFTPS options for tax professionals Whether you pay taxes for one or more than 1 000 clients EFTPS is a secure convenient and easy resource And even if you don t facilitate federal tax payments on behalf of your clients your business can benefit from EFTPS by paying your own taxes electronically BEHRELECTRONIC FEDERAL TAX PAYMENT SYSTEMEEE EKE ES EFTPS is a secure easy and accurate electronic system for paying all federal taxes for businesses and individuals Best of all it s free from the U S Department of the Treasury With EFTPS m You receive an EFT Acknowledgment Number as a receipt for your payment instructions m You have 16 months of payment history m You can schedule payment instructions ahead of time 120 days for businesses 365 days for individuals and you can cancel your payment instructions up to 2 business days before the payment is due EFTPS offers a number of options for paying federal taxes for your own business or for your clients F 800 945 0966 Decide which EFTPS option best suits your needs OPTION 1 Batch Provider If you pay taxes for 1 000 clients or fewer consider becoming an EFTPS Batch Provider and using the free Batch Provider Software that is easy to install and use
3. an Internet Password to go online e Must register as an EFTPS Bulk Provider Send up to 1 000 payments per transmission Can only use a Master Bank Account Autho for Not Applicable Yes Form 8655 R authorizes a electronically on behalf of a Form 2848 P an individual t before the IRS Form 8821 T authorizes a receive or ins regarding taxe on behalf of ir Available fron WWw irs gov All three form Web site ww Form 9783T EFTPS Indivic Party Authoriz the EFTPS B for use only w Software The party to use E on behalf of ai authorization enrollment of electronic pay answer inquiri and resolve is Yes see abc verview ization Needed Each Client oporting Agent Authorization company or individual to file and make tax payments business taxpayer ower of Attorney authorizes act on behalf of a taxpayer gt regarding tax matters X Information Authorization company or individual to pect IRS information 2s and make tax payments dividual taxpayers the IRS Web site 5 are available at the IRS w irs gov Available August 2007 Jual Enrollment with Third ation available only within atch Provider Software and ith the Batch Provider Form authorizes a third FTPS to make payments 1 individual This disclosure allows third parties to effect individuals in EFTPS make ments of income taxes es about the payments sues related to EFTPS ve for Authoriz
4. ation Forms EFT Acknowledgment Number Yes For each transaction you will receive an EFT Acknowledgment Number that is a receipt for your payment instructions For each transaction you will receive an EFT Acknowledgment Number that is a receipt for your payment instructions Yes For each transaction you will receive an EFT Acknowledgment Number that is a receipt for your payment instructions FREE Marketing Materials Yes Order FREE EFTPS marketing materials in quantity by visiting http fms treas gov eftos practitioners_form html or calling 1 888 725 7879 Order FREE EFTPS marketing materials in quantity by visiting http fms treas gov eftps practitioners_form html or calling 1 888 725 7879 Order FREE EFTPS marketing materials in quantity by visiting http fms treas gov eftps practitioners_form html or calling 1 888 725 7879 How to Get Started Go to www eftps gov and click on Enrollment or call 1 800 555 4477 to request an enrollment form To request an EFTPS Batch Provider Kit containing the Batch Software User s Manual and Quick Start Guide you can download the software and manuals at www eftps gov click on Help and Information then Downloads or call 1 800 945 0966 Call EFTPS Customer Service at 1 800 945 0966 to request information about becoming a Bulk Provider a IRS Department of the Treasury Internal Revenue Service www ir
5. ing a new EIN Employer Identification Number and indicating it will have Federal Tax Deposit obligations is automatically pre enrolled in EFTPS E Business taxpayers receive notification in the mail that they are pre enrolled along with their EFTPS PIN personal identification number E They activate their enrollment by calling a secure 800 number and entering banking information Whatever EFTPS option is right for you receive FREE EFTPS marketing materials You may not wish to make federal tax payments for all your clients or some of your clients may prefer to make their own payments If that s the case you can give your clients EFTPS informational materials and encourage them to enroll online at www eftps gov EFTPS also offers statement stuffers fact sheets and more to help you communicate with clients about EFTPS And they re all free to professionals in whatever quantity you need Order FREE EFTPS marketing materials in quantity by visiting http fms treas gov eftps practitioners_form html or calling 1 888 725 7879 If desired detach as an easy reference to EFTPS Options Whatever your relationship is with your clients EFTPS offers everyone a secure easy and convenient way to pay federal taxes If you have any questions call 1 800 945 0966 EFTPS a good business decision for tax professionals EFTPS and the Tax Professional an Number of Clients If you EFTPS Options e Market EFTPS to your c
6. lients and encourage them to use EFTPS Consider EFTPS for your business Enroll in EFTPS as a business or as an individual if you are a sole proprietor do not pay client taxes pay taxes for fewer than 1 000 clients Download FREE Batch Provider Software and register Enroll up to 1 000 clients in EFTPS or make 5 000 payments in one transmission Consider adding your company as an EFTPS enrollment using the Batch Provider Software are a payroll company making more than 1 000 payments per day Consider becoming an EFTPS Bulk Provider The Bulk option is designed for payroll desire automated enrollment through an Electronic Data Interchange EDI compatible system Each set of up to 1 000 payment records is associated with a consolidated debit transaction 945 0966 e Consider becoming an EFTPS Batch Provider processors that initiate frequent payments and Details Make tax payments using the Internet or phone May be used interchangeably Order FREE marketing materials to let clients know about EFTPS e Interchangeable payment methods Internet and phone e Must register as an EFTPS Batch Provider e Make up to 1 000 payments per transmission e Pay through a Master Bank Account or the taxpayer s financial institution account with authorization e Offer clients an Inquiry PIN with which they can check payment status and payment history They will need
7. r The Bulk option is designed for payroll processors who initiate frequent payments and desire automated enrollment through an Electronic Data Interchange EDI compatible system Each set of up to 1 000 payment records is associated with a consolidated debit transaction Call EFTPS Customer Service for more information 1 800 945 0966 REMEMBER Make sure you have a completed IRS Authorization Form or the equivalent for each client before submitting enrollments or payments through EFTPS Form 8655 Reporting Agent Authorization Authorizes a company or individual to electronically file and make tax payments on behalf of a business taxpayer Form 2848 Power of Attorney POA Authorizes an individual to act on behalf of a taxpayer before the IRS regarding tax matters Form 8821 Tax Information Authorization Authorizes a company or individual to receive or inspect IRS information regarding taxes and make tax payments on behalf of individual taxpayers Form 9783T EFTPS Individual Enrollment with Third Party Authorization Authorizes a third party to use EFTPS to make payments on behalf of an individual The form is only available within the EFTPS Batch Provider software and will be generated during the enrollment effective August 2007 With the exception of the 9783T these forms are available from the IRS Web site J 1 800 945 0966 4 Special EFTPS Options EFTPS Express Enrollment for New Businesses Any business request
8. s gov Publication 4169 3 2007 Catalog Number 36249D
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