Attachment - NC DHHS Online Publications
Contents
1. EBT EDGE amp ADMIN ACCESS Update Inquiry Pin Reset only All Update without Pin Reset FSIS Inquiry Y Y Y Y FSIS 8590 Y v X v FSIS 8590 amp 8593 Y Y X Y v Access Granted X Access not granted 4 6 Page 6 e IRA AF CIP various State level applications Page 6 of the e IRAAF To request or remove access to these applications type an A to add or D to delete CIP NEW LIEAP ENERGY SYS AND TRNG SITE e The second line under CIP is for Allow Update access for lead workers or supervisors only 18 e IRAAF User Manual NATIVE CIP e The second line under CIP is for Allow Update access for lead workers or supervisors only For other State applications continue to request access through designated channels 4 7 Page 7 e IRAAF SAVE TDC State applications equipment Page 7 of the e IRAAF To request or remove access to these applications type an A to add or D to delete SAVE e County DSS ISOs add and delete their workers in the SAVE application e Ifa worker has access to SAVE then it should be indicated on the e IRAAF form e CSC adds ISOs to SAVE 19 e IRAAF User Manual EQUIPMENT NETWORK WAN LAN The equipment section is required on all e IRAAF requests Who owns computer e SM seat managed e CO county owned e CT contractor owned e ST state owned e OT ofther If other type in who owns the computer Workstation or lapto2. 1 05 13 2014 09 52 50 NOTE CREATED BY REJECTED DUE TO 2 05 13 2014 09 52 23 NOTE CREATED BY OEVAEOGTN AS IMPORTANT ISOs with access to e IRAAF are able to key in the notes field however only use the notes section to request security that is not currently on the e IRAAF to provide information that will assist with processing the e IRAAF or unless instructed by CSC Press F9 after typing notes to save them 6 3 Revokes After Processing You will no longer see Revoke requests in menu 03 or 04 if request is Complete When a Revoke is processed the ID no longer belongs to your agency and all information with exception of the worker name and date time it was completed is removed from the e IRAAF form You can go into menu 01 and type the RACF ID or generic ID and press F6 if needing to verify a Revoke has been processed 22 e IRAAF User Manual 7 e IRAAF support Enhancements are made as needed for the e IRAAF and instructions are subject to be revised accordingly State DSS Information Support For policy questions please see DSS Security Manual and or call State DSS Information Support at 919 733 8938 State DMA For policy questions please see DMA Security Manual and or call State DMA at 919 855 4000 DHHS Customer Support Center For questions regarding the e IRAAF please call DHHS Customer Support at 919 855 3200 option 2 23 e IRAAF User Manual Appendix A Approval Process All contrac
3. 048 Hyde 095 082 Sampson 163 015 Camden 029 049 Iredell 097 083 Scotland 165 016 Carteret 031 050 Jackson 099 084 Stanley 167 017 Caswell 033 051 Johnston 101 085 Stokes 169 018 Catawba 035 052 Jones 103 086 Surry 171 019 Chatham 037 053 Lee 105 087 Swain 173 020 Cherokee 039 054 Lenoir 107 088 Transylvania 175 021 Chowan 041 055 Lincoln 109 089 Tyrrell 177 022 Clay 043 059 McDowell 111 090 Union 179 023 Cleveland 045 056 Macon 113 091 Vance 181 024 Columbus 047 057 Madison 115 092 Wake 183 025 Craven 049 058 Martin 117 093 Warren 185 026 Cumberland 051 060 Mecklenburg 119 094 Washington 187 027 Currituck 053 061 Mitchell 121 095 Watauga 189 028 Dare 055 062 Montgomery 123 096 Wayne 191 029 Davidson 057 063 Moore 125 097 Wilkes 193 030 Davie 059 064 Nash 127 098 Wilson 195 031 Duplin 061 065 New Hanover 129 099 Yadkin 197 032 Durham 063 066 Northampton 131 000 Yancey 199 033 Edgecombe t065 265 067 Onslow 133 Tribal Court 201 034 Forsyth 067 068 Orange 135 26 e IRAAF User Manual Appendix C State Agency Codes e IRAAF Division Name County number EIS location Division of Aging and Adult Services 901 DOA Division of Budget and Analysis 902 DBA Division of Child Development and
4. Continued e IRAAF User Manual DIRM Privacy and Security Office 937 PSO Area Program Mental Health 938 APM State Auditors 998 AUD DHHS Customer Support 999 ZZZ 28 Appendix D County Datasets e IRAAF User Manual County Name Dataset Alamance DHR SYA SYA620 1 ALAMANCE Ashe DHR SYA SYA620 1 ASHE Brunswick DHR SYA S YA620 1 BRUNSWIC Buncombe DHR SYA SYA620 1 BUNCOMBE Cabarrus DHR SYA SYA620 1 CABARRUS Carteret DHR SYA SYA620 1 CARTERET Catawba DHR SYA SYA620 1 CATAWBA Chowan DHR SYA SYA620 1 CHOWAN Chatham DHR SYA SYA620 1 CHATHAM Cherokee DHR SYA SYA620 1 CHEROKEE Clay DHR SYA SYA620 1 CLAY Cleveland DHR SYA SYA620 1 CLEVLAND Cumberland DHR SYA SYA620 1 CMBRLAND Dare DHR SYA SYA620 1 DARE Davidson DHR SYA SYA620 1 DAVIDSON Durham DHR SYA SYA620 1 DURHAM Edgecombe DHR SYA SYA620 1 EDGECOMB Forsyth DHR SYA SYA620 1 FORS YTH Gaston DHR SYA SYA620 1 GASTON Guilford DHR SYA SYA620 1 GUILFORD Halifax DHR SYA SYA620 1 HALIFAX Haywood DHR SYA SYA620 1 HAYWOOD Hyde DHR SYA SYA620 1 HYDE Jackson DHR SYA SYA620 1 JACKSON Johnston DHR SYA SYA620 1 JOHNSTON Lenoir DHR SYA SYA620 1 LENOIR McDowell DHR SYA SYA620 1 MCDOWELL Mecklenburg DHR SYA SYA620 1 MECKESD DHR SYA SYA620 1 MECKFRD DHR SYA SYA620 1 MECKSFA DHR SYA SYA620 1 MECKYFS Moore DHR SYA SYA620 1 MOORE New Hanover DHR SYA S YA620 1
5. but off main campus PC still directly connected to the network R residence works from home H hospital works at a local hospital 10 e IRAAF User Manual C contractor site works at the contracting agency s location O other does not match the criteria of previous selections If the worker is on site part of the time and off site part of the time then indicate they are off site using the corresponding letter Location e If you typed R H C or O in the Worker Location field then type in the worker s physical location here such as the contractor address or home address e If you typed W or S this field is not required 11 e IRAAF User Manual 4 2 Page 2 e IRAAF CSE and IMS Region Page 2 of the e IRAAF To request or remove access to these applications type an A to add or D to delete type I for inquiry or U for update access Child Support Applications e If CSE Web or QUICK is selected on page 2 of e IRAAF ISOs must also type in the full role in the WIRM OLV section on page 4 QUICK role is Child Support QUICK Application Users CSE Web role is Child Support Enforcement Users e For ACTS IDEC and EChildSupport continue to send necessary paperwork to State CSE e ANY CSE ACCESS Approval is needed for some child support access Place a Y on this line if any new child support access is requested in WIRM OLV CSDW and or XPTR Place an N on this line if no new child support access is
6. status of your request e Blank indicates CSC has received your request e IN PROCESS a CSC agent is assigned to the request e PEND APRV worker pending approval CSC has not received this request e COMPLETE the request was processed as requested e REJECTED request could not be processed see notes in e IRAAF on page 1 by selecting the F5 key AATY12 SEIS ee PAGE l 08 11 11 16 21 37 REVIEW IRAAF STATUS RACFID NAME CTY WRKR REQ ACT STATUS DATE REQ 1 90000610 TEST JUST 040 A REJECTED 08 11 2011 2 90000609 JOHNSON RAN 040 A REJECTED 08 04 2011 3 900006608 PUBLIC JOHN 040 A COMPLETE 08 04 2011 4 90000607 DOE BABY 046 A IN PROCESS 08 09 2011 5 90000605 SMITH JIMMY 040 A PEND APRV 07 27 2011 6 90000604 PUBLIC JANE 040 A PEND APRV 97 27 2011 a a ane A aiai a naan a a a a m maim asami amina iana oe Option 3 TIP If your worker is not found using menu option 03 use option 04 e IRAAF User Manual 04 List IRAAF by Name County Option 04 is designed to list all requests within a state county agency based on the search criteria no matter which ISO submitted the request ISOs can search for workers by last name and or first name Asterisks and question marks can be used as wildcards as noted on the query page Option 4 The search by county option is to view all e IRAAF requests for your state county agency ISOs should only be able to see workers within their state county agency TIP When using option
7. 040 A PEND APRV 07 27 2011 9 90000603 ALLSMITH CONNIE 040 A PEND APRV 12 08 2011 19 HRSSSIO C A 000 R IN PROCESS 04 11 2011 11 HRSS1VD SMITH JOHN 000 R IN PROCESS 04 11 2011 12 H2C1498 SMITH JANE R COMPLETE 03 03 2011 13 HRSSTE4 ORANGE APPLE R COMPLETE 02 14 2011 ENTER LINE NUMBER TO SELECT IRAAF _ ENTER UPDATE F7 UP F8 DOWN Example of status page Blank status e Indicates the request has not yet been assigned to an agent In Process e Indicates your request is being worked on It is very important that you do not access the e IRAAF when an agent is working on your request Complete e Indicates your request was processed exactly as requested CSC is not required to leave notes if completed in full and no IDs issued Pending Aprv e Indicates your request needed prior approval such as contractors temps interns or certain applications This request has not gone into the CSC queue yet for processing 21 e IRAAF User Manual Rejected e CSC was not able to process your request press FS on page 1 of e IRAAF to see notes left by CSC 6 2 Notes Field F5 CSC agents are not required to leave notes if the status is COMPLETE However if the request required new login IDs other than RACF IDs was rejected or other communication then there is a field where CSC can leave notes for the security officer To view the notes section press F5 on page 1 of the e IRAAF 05 13 14 09 52 54 IRAAF NOTES RACF ID NAME
8. NEWHAN Onslow DHR SYA SYA620 1 ONSLOW Orange DHR SYA SYA620 1 ORANGE Pitt DHR SYA SYA620 1 PITT Sampson DHR SYA SYA620 1 SAMPSON Stanly DHR SYA SYA620 1 STANLY Swain DHR SYA SYA620 1 SWAIN Union DHR SYA SYA620 1 UNION Wake DHR SYA SYA620 1 WAKE 29 e IRAAF User Manual Wayne Wilson DHR SYA SYA620 1 WAYNE DHR SYA SYA620 1 WILSON 30
9. does not give them access to the e IRAAF A RACF Resource Access Control Facility ID is required to access the e IRAAF system If an ISO does not have a RACF ID then an alternate ISO with e IRAAF access can submit a request to have a RACF ID issued 2 2 Access Steps to access the e IRAAF 1 Open a blank mainframe session and at the application type cicsncl6 Press Enter 2 At the login screen enter your RACF ID bill code and mainframe password press Enter NOTE e IRAAF bill code RAF DHR 3 At the blank screen type iraa Press Enter 4 Type 14 at the bottom of the screen and press Enter 08 24 11 10 05 23 MAIN MENU NC DHHS INFORMATION REQUEST ACCESS SYSTEM 14 IRAAF MENU 14 IRAAF MENU e IRAAF User Manual 2 3 Information Request Access System At this screen you should see options 01 03 04 and 05 01 INFORMATION RESOURCE ACCESS 03 REVIEW IRAAF STATUS 04 LIST IRAAF BY NAME COUNTY 05 DEMOGRAPHIC UPDATE Menu 01 03 04 05 TIP Press Enter after typing menu option 01 Information Resource Access Option 01 will take you directly to page 1 of the e IRAAF where you can begin keying a new request or pull up a worker s existing e IRAAF by their RACF ID or generic ID number To pull up a worker s existing e IRAAF type the worker s RACF ID or generic ID number and press F6 03 Review IRAAF Status Option 03 is designed to list requests submitted by you only The status column will indicate the
10. requested 12 e IRAAF User Manual IMS REGION Daysheets 4263s e Enter the dataset that the worker will need on the blank line next to FTP Daysheet File e See Appendix D for a list of datasets for each county EIS e If updating a worker number in EIS then access must be marked on the form in the EIS section e Any changes made in e IRAAF to IMS will take effect the next day after it is processed by CSC e EIS inquiry will give access to Premium Pay e Only DMA can request update access to Premium Pay limited to 2 3 workers DMA ISOs responsible for limitation Location e The county field from page 1 should auto populate the EIS location code e For County DSS employees the EIS Location field should only be 2 digits Ex Wake County 92 Yancey 00 e For County CSE employees the EIS Location field will need an i manually typed in front of the two digits such as 192 for Wake i00 for Yancey etc e For State employees the EIS Location code should be a 3 character division code refer to Appendix C TIP In EIS many accesses are included within the options provided such as LE which is found under SDX update or ET which is under Sanctions 8125s or CE which is given in 8125 access 13 e IRAAF User Manual 4 3 Page 3 e IRAAF SCC1 SCC3 SCC4 SCCG Page 3 of the e IRAAF Questions marked by arrows are mandatory Mark each field with a Y for yes or an N for no To request or re
11. 04 it is important that you press F9 after entering your search criteria e IRAAF User Manual 05 Demographic Update Option 05 is designed to update any demographic information without submitting an e IRAAF Currently the only demographic information that can be updated is the NCID field The query screen for Option 05 looks and operates exactly like Option 04 From the demographic update screen update any information and press F9 Press F3 to exit Option 5 3 User Action Options User actions determine how an e IRAAF is processed by CSC with the exception of B which will only allow viewing access User Action B Browse A Add U Update R Revoke V annual reView User action field N Name change e IRAAF User Manual 3 1 B Browse The Browse option is designed so you can review a worker s information in e IRAAF without running the risk of changing any data B will not allow submission of this request to CSC however if you press F5 to review CSC notes while in Browse mode you must re type the B in the User Action field on page 1 when you F3 back to the form if you wish to continue browsing 3 2 A Add The Add option is designed to request first time access or to establish workers in e IRAAF that have only web based access Workers that have web access only will need to be entered the first time in e IRAAF as an Add so a generic ID can be established in the RACF ID field 3 3 U Update The U
12. COUNTY RACF ID NAME CICSNC16 REGION SY2 5026 _ ADD DEL _ INQUIRY UPDATE SY 1 5104 _ ADD DEL _ INQUIRY UPDATE FATALITIES RPT DELETE SY 1 RIL _ ADD DEL _ INQUIRY UPDATE ADMIN VIEW PQ 1 5094 5095 _ ADD DEL _ INQUIRY UPDATE FOSTER CARE FC 1 _ ADD DEL _ INQUIRY UPDATE SY S 5027 _ ADD DEL _ INQUIRY UPDATE MERGE SY15 WORKER ID _ ADD DEL _ INQUIRY UPDATE XPTR REPORT DISTRIBUTION SYSTEM _ ADD DEL _ ADD DEL COUNTY ADMIN REIMBURSEMENT SYSTEM CARS _ ADD DELETE CBT _ ADD DELETE COURSE NAME WIRM OLV ROLE _ ADD DELETE _ ADD DELETE _ ADD DELETE _ ADD DELETE COUNTY CHILD SUPPORT WORKER p Has ESC Acknowledgment of Confidentiality signed _ F9 CONFIRM Page 4 of the e IRAAF Question marked by arrow is mandatory Mark field with a Y for yes or an N for no To request or remove access to these applications type an A to add or D to delete type I for inquiry or U for update access CICSNC16 For SY01 Fatalities Type F Only State workers can have Fatalities For SY01 RIL View access type V For SY01 RIL Admin access type A RIL Admin access is for State Employees only For SY05 Merge access type M for the access level 15 e IRAAF User Manual OTHER SYSTEMS XPTR County XPTR connect is RMDS plus your 3 digit county number ex RMDS092 for Wake County For county CSE workers XPTR connects are RMDSIVD and the RMACF plus your 3 digit AC
13. Early Education 903 DCD Division of Health Service Regulation 904 DHS Division of Human Resources 905 DHR Division of Information Resource Management 906 ZZZ Division of Medical Assistance 907 DMA Division of Mental Health Developmental Disabilities and Substance Abuse Services 908 DMH Division of Public Health 909 DPH Division of Services for the Deaf and Hard of Hearing 910 DSD Division of Social Services 911 DSS Division of the Services for the Blind 912 DSB Division of Vocational Rehabilitation Services 913 DVR NC Council on Development Disabilities 914 NCD Office of Citizen Services 915 OCS Office of Economic Opportunity 916 OEO NCFAST 917 NCF Office of General Counsel 918 OGC Office of Governmental Relations 919 OGR Office of Grants Management 920 OGM Office of Internal Auditor 921 OIA Office of Medical Management Information System 922 MMS Office of Minority Health and Health Disparities 923 OMH Office of Policy and Planning 924 OPP Office of Property and Construction 925 OPC Office of Public Affairs 926 OPA Office of Research Demonstrations and Rural Health 927 ORD Office of the Controller 928 OSC Office of the Secretary 929 OSE DSS Child Support Enforcement 930 IVD EBT Call Center 931 MAR Disability Determination Services 932 DDS Employment Security Commission 933 ESC Social Security Administration 934 SSA Third Party Recovery 935 TPR Office of Rural Health and Community Care 936 ORH 27 Appendix C State Agency Codes
14. Electronic Information Resource Access Authorization Form e IRAAF User Manual for NC DHHS Divisions A gencies Version 5 0 5 20 14 ES SADA AO 1 1 1 e IRAAF Form Design and Navigation ccccccccccccesscessceseceseceseeaeeeseeeseeeseeneneceseceseceaeceaecnaeeaeeeeeeaeees 1 2 How to access the e IRAAF oooonononconoononncononnonncnnonononncnnonnconooncnnonnnonoconooncnnooncnnoc conoce Too OSES a conoce PESSE noc nor cn O res 1 2 1 SQCUTULY E NN 1 2 2 Ace e a Meet e e e eee atten 1 2 3 Information Request Access Systenn cccccccccccscssscesceescescessesseeseesensecsecaaeesecueesseeseeaees errar rana rra 2 3 User Action OptiOms ccccscscsasscssesesassosssvnscassesssusestsssusesesenssavevosetevasonabensbeescesocus cion deesesesesesedaedeusstasecnscdssesosedesesoessetaes 4 3 1 BBs de ed o EES o 3 2 NS AA A As 5 3 3 UO Update s 24 sete ial dive bites AR aa ae aed ae 5 3 4 B REVOKE iii A A A de 5 3 5 V Annual Review New Process cccccccccesscesssecessceescecusseesscecseeesseecuseessseecseeesseecsaeeseseeseseeeesaeeneeensaees 6 3 6 NS NGMO Change iii dd ads Seen Na de van ea dada 6 4 e IRAAF pages 1 7 page by page review e sessescessesecsossesoossesoesoeseosoesesoossesoessesoesoesessossesoessesoesoeseesossesoossesoesss 7 4 1 Page 1 e IRAAF worker information cccccccccccccccssscescceesesuseeeescesuseeesseeceeesesaeseseeesseeceeeeesaeeneeeensaees 7 4 2 Page 2 e IRAAF CSE and IMS Region
15. RAAF will not submit to CSC to be processed TIP The 1 page of the e IRAAF also has a date stamp of when the last Annual Review was completed RACF ID USER ACTION _ Add Update Revoke reView Name Browse WORKERH UPDATE DATA _ On Action Update set to Y to change ERTI LAST PROCESSED AT BY LAST REVIEW DATE 3 6 N Name Change The Name Change option is designed to update the worker s name only You do not need to provide the worker s previous name only enter the new name If the worker has no RACF ID and is not in e IRAAF this worker will need to be established in e IRAAF with an Add request e IRAAF User Manual 4 e IRAAF pages 1 7 page by page review Section 4 of this manual will review pages 1 7 of the e IRAAF and provide information for ISOs to request access changes for applications listed on each page 4 1 Page 1 e IRAAF worker information 03 15 12 17 13 33 RACF ID USER ACTION _ Add Update Revoke reView Name Browse WORKERH UPDATE DATA _ On Action Update set to Y to change ERTI LAST PROCESSED AT BY LAST REVIEW DATE WORKER NAME FIRST MIDDLE LAST Page 1 of e IRAAF RACF ID RACF ID For Add requests leave the RACF ID field blank a generic ID will appear in the form when submitted If mainframe access is requested CSC will issue a new RACE ID If no mainframe access is marked in the form the generic ID will remain in the RACF ID field For Updates Annual Reviews Revokes and Name Changes type th
16. TS code refer to Appendix B County CSE Supervisors can have the XPTRCSE connect County CSE workers can also have the X plus your 3 digit county number connect for the foster care payment reports This is not an access that all CSE workers should have Ex Wake County is X092 County DSS and or CSE ISOs can have the XPTRC plus your 3 digit county code to view security reports ex Wake County XPTRC092 IVA workers can have the XPTRIVA connect CARS CBT For county DSS CARS connects are DMG and or DMGU plus 3 digit county number County ISOs are responsible for county limitations for CARS State workers have different connects for CARS access such as XPWCALBL RMWCASO and or RMWCAUSO Approval needed through Approval Process DMG read only access DMGU read amp FTP access Type the name of course needed in blank fields Any changes made in CBT will take effect next day If a worker already has access and is training in CBT an e IRAAF processed with CBT marked will not overwrite the worker s current CBT access and will not interrupt their current scores OLV WIRM Type valid roles exactly as listed on the OLV spreadsheet no abbreviations unless necessary Only 1 OLV WIRM role per line unless worker has more than 3 OLV WIRM roles Request CSE WIRM applications QUICK and Child Support Enforcement User in this section if requested on page 2 QUICK role is Child Support QUICK Application Use
17. ccccccccscscscccsssessceeeseeessessseecuscessecueeesaessseecssesesesseeeeeessanees 12 4 3 Page 3 e IRAAF SCCI SCC3 SCC4 SCOG voii tn dia cda 15 4 4 Page 4 e IRAAF NCI6 XPTR 1571 CBT OL V ccccccccssessessceseeeseesecaceeaceeaeeesensneneeeeeeeeeenaeenaeents 15 4 5 Page 5 e IRAAF CSDW NDNH MRS NCAS EBT c cccccccsccesseeeceseesseeseeeseeeeeeseceeeceseenseenaeents 18 4 6 Page 6 e IRAAF CIP various State level applications oooononionninnnnnnnlonnnonnnnnconncnnnnrrarrcnrrcrrrrnrnnns 19 4 7 Page 7 e IRAAF SAVE TDC State applications equipment c0ccceccceseesseeneeeseeeeeeteceseeneenneenes 20 5 Submitting Your ReqQuest ccccssccscsscsssssssssssssscssssscessssssssessnessesssscessssssscessnesssssescessessssesssesssssessessessoseeese 21 O SAA cons sbeseasosadeasdoassevssassssesaoesevesoacssvasvoss essences 21 6 1 Stat s OPLIONS Did Reise PAR WR a ive ae ated tesa hn bans Rowen hehe a ceive Rede 21 6 2 Notes Field ES icono cidcid ninia de idad a eK e ai eer e aciendo diante cidad 22 6 3 Revokes After Processing A 22 7 IRAAF SUpport sccssvcsssssccssccscsssose scoscesesssvessensoasecsocssconssbscesssnsdensegsessesdsoivcosesdsecnsesssiesdenstudacessevense scoscesessdvessensousece 23 Appendix A Approval Process sssssscssssscsscsssesscsssscesssssesssssnssessnessessessosssssnessssnessssnessesssssosssssnessessessossossoss 24 Appendix B County DSS Codes 0 csscccsc
18. e worker s RACF ID in this field If the worker has a RACF ID you will always include it in the RACF ID field User Action Type one of the user action letter codes for more information see Section 3 on User Action A Add U Update e R Revoke e V Annual Review e N Name Change e B Browse Worker Enter the 3 digit worker number If no worker number is required enter first letter of worker s first name and first 2 letters of last name ex for John Test type JTE as worker If requesting a worker number to be changed in the mainframe applications such as EIS or EPICS then access has to be marked by that application County supervisors are responsible for assigning Food and Nutrition Services FNS worker numbers Update Data Type a Y in the Update Data field when e entering data in the Data Installation field e adding updating FSIS keying access e updating a FSIS printer in the ERTI table e IRAAF User Manual TIP Tf a Y is in the Update Data field but access is not indicated for FSIS then the worker will be removed from the FSIS printing table and will not be able to update or print from FSIS Last Processed at by e Indicates the date and time the last e IRAAF was processed e Also indicates which CSC worker last processed this worker s e IRAAF e Please note this data field will be blank for workers with web based access only Last Review Date e Indicates the date the last annual review
19. generic ID and press F6 you will only see the worker s name There will also be a date stamp of when the e IRAAF was completed under update data TIP Revoke requests are a priority at CSC and are processed before any other types of requests 3 5 V Annual Review New Process The Annual Review option is designed to reflect a worker s current security access This form request should indicate exactly what access the worker has at the time it is submitted An Annual Review will reflect the last e IRAAF that was submitted If the worker does not have a RACF ID and is not found in e IRAAF you cannot submit an Annual Review as the worker s first entry into this system However if the worker has a RACF ID you can submit an Annual Review as this worker s first request in e IRAAF Steps for completing an Annual Review request in e IRAAF 1 Find the worker in e IRAAF using options 01 03 or 04 and pull up their form 2 Type V in the User Action field for Annual Review mode 3 Type As for all access the worker has and Ds for any access they should not have 4 Press F9 on all pages of the form 5 On the bottom of page 8 there will be 2 new options F10 and F11 F5 NOTES F9 CONFIRM F10 RVW WITH CHG F11 RVW NO CHG 6 Press F10 if there are changes and to submit e IRAAF to CSC to process 7 Press F11 if there are NO changes TIP To remove any access a D must be typed on the line for that access TIP If there are no changes the e I
20. move access to these applications type an A to add or D to delete type I for inquiry or U for update access CICSSCC1 e FSIS Inquiry is included in all FSIS update access FSIS 8590 includes FSIS Inquiry FSIS 8590 8593 includes FSIS Inquiry The Other FSIS Group is to add remove specific FSIS connects Enter a printer node if needed to print 8590s and or 8593s For Food Stamps inquiry access only no printer node needed Enter primary and alternate counties with 3 digit county code Ex 092 092 092 e Ifa Y is marked in the update Data field to update a worker s FSIS printer then access must be marked on the form by the FSIS access level CICSSCC3 e First Stop access is no longer available in the mainframe available through OLV role 14 e IRAAF User Manual CICSSCC4 e SOLQ access is no longer available in the mainframe available through OLV role e EPICS Mark field with an A to add access mark field with a D to delete access levels e If updating worker number in EPICS then access must be indicated in EPICS section e Referral Worker error this error may appear when trying to remove EPICS access and the worker number still has cases attached Before e IRAAF can be processed the caseload must be transferred to another worker Caseload transfer will process overnight 4 4 Page 4 e IRAAF NC16 XPTR 1571 CBT OLV AATYO 4 1560503 INFORMATION RESOURCE ACCESS AUTHORIZATION 1560503 04 04 12 16 47 52
21. p Type W if the worker is using a workstation computer type L if the computer is a laptop Is hard drive encrypted Type a Y for yes or N for No to indicate if the worker s computer is encrypted or not All laptops and offsite computers must be encrypted 5 Submitting Your Request Press F9 on page 7 of the e IRAAF to submit the form to CSC Requests submitted in e IRAAF for contractors temps and or interns will be submitted to the appropriate agencies for approval CSC will not see these requests until approved Also there are various applications that may trigger the approval process Once submitted you should not make changes to the submitted request Call CSC as soon as possible if you need to cancel an e IRAAF request 20 e IRAAF User Manual 6 Checking the Status 6 1 Status options When logging into the e IRAAF system select menu option 03 or 04 to check the status of a submitted e IRAAF request For either option 03 04 there is a status column that indicates one of the following 12 08 11 15 21 41 RACFID NAME CTY WRKR REQ ACT STATUS DATE REQ 1 HRSS123 CHANGE NAME 040 N 12 08 2011 2 90000612 TANK FISH 040 U PEND APRV 11 15 2011 3 90000611 PLEASE WORK 040 A PEND APRV 11 21 2011 4 90000610 TEST JUST 040 A REJECTED 12 01 2011 5 90000608 PUBLIC JOHN 040 A COMPLETE 08 04 2011 6 90000607 DOE BABY 040 A IN PROCESS 08 09 2011 7 90000605 SMITH JIMMY 040 A PEND APRV 08 16 2011 8 90000604 PUBLIC JANE
22. pdate option is designed to update workers who already have a RACF ID or generic ID number For workers with no RACF ID select the same record each time to update to ensure the same generic ID stays with the worker TIP You cannot update worker names with Update user action 3 4 R Revoke The Revoke option is designed to remove ALL access for a worker in the applications supported by CSC Security officers should always double check the worker s name and RACF ID if applicable to ensure you are entering the correct worker to be deleted Complete page 1 and F9 through the rest of the form this allows the submission of the e IRAAF to CSC to be processed Steps for completing a Revoke request in e IRAAF 1 Find the worker in e IRAAF using options 01 03 or 04 and pull up their form or enter them into e IRAAF for the first time using option 01 If no RACF ID or generic ID number leave RACF ID field blank Type R in the User Action field for Revoke mode to remove ALL access Press F9 on all pages of the form There should be Ds throughout the e IRAAF County DSS security officers will need to remove their workers from SAVE CSC will remove DSS ISOs only from SAVE NOP Yd After your Revoke request is complete you will no longer see Revoke requests for workers who had a valid RACF ID when searching 03 or 04 e IRAAF User Manual To verify if a Revoke has been processed select menu 01 and type the worker s RACF ID or
23. rs CSE Web role is Child Support Enforcement Users Request MRS on page 5 of the e IRAAF 16 e IRAAF User Manual 4 5 Page 5 e IRAAF CSDW NDNH MRS NCAS EBT Page 5 of the e IRAAF To request or remove access to these applications type an A to add or D to delete CSDW e Acceptable group names include the universe needed or job title with section that the worker supports e To access reports in CSDW users must log in to the tool at http csdwportal dhhs state nc us csdwlogin e Current and new CSDW users will log into CSDW using their NCID The County Security Officer must request this access via the e IRAAF The individual s name NCID and email address must be included in the e IRAAF request At this time a NCID is not required to access Northwoods NCFAST reports in CSDW However a separate CSDW ID is required to access this data The County Security Officer must request this access via the e IRAAF MRS e Type either of 2 MRS access levels MRS User or MRS Supervisor NCAS e Continue to request access through designated channels 17 e IRAAF User Manual EBT EDGE EBT ADMIN e Workers cannot have FSIS update access and Update All access in EBT Admin or EBT Edge Only select one access level for EBT EDGE Only select one access level for EBT ADMIN e EBT Edge will automatically delete inactive accounts after 6 months Refer to table below as to which EBT access can be granted with FSIS access
24. scsccssssccscscscscscsssscssscssscsscenscsssesscesscssecsscssscssscssscssssssssesecesecsseesseeseeecs 26 Appendix C State Agency Codes sssccsssscsscsssssssssssscssssssescsssnsssssnessessssosssssnessssnessesnessossssnsssssnessessessossessoss 27 Appendix D County Datasets scsccscssccsssscsscsssnssssssscsssssesssssnsssssnessesscssesssssnesessnessessessessossnessssnessessossossessoes 27 e IRAAF User Manual 1 General Information This manual contains step by step instructions for ISOs Information Security Officials to submit electronic IRAAFs The e IRAAF is a mainframe based system that replaced the IRAAF security form 1 1 e IRAAF Form Design and Navigation The e IRAAF is designed to be collective access levels indicated in a previous request will continue to show in the e IRAAF The exception to this design is the Annual Review request which will overwrite all access levels previously entered see the section on User Action options for more information on the different request types Once logged into the actual e IRAAF pressing the F9 key will advance you to the next page Pressing the F3 key in the e IRAAF will take you back to the previous page 2 How to access the e IRAAF 2 1 Security Only designated ISOs can contact the DHHS Customer Support Center CSC to request e IRAAF access be added or removed for another security officer with the same state county agency Requests to make a worker an ISO
25. tors temps virtual workers and interns need approval before any access can be granted by CSC These approvals are granted by the Division of Medical Assistance DMA Division of Social Services DSS DSS Child Support Enforcement CSE and Division of Child Development and Early Education DCDEE depending on access requested The e IRAAF will not be submitted to CSC until the worker s access has been approved The instructions for the new approval process are as follows Complete the e IRAAF as mentioned in the instructions After page 7 of the e IRAAF there is an approval screen Press F9 on this page for the e IRAAF to send out approval emails to the correct approving agencies ISOs will be CC d on all approval emails e The e IRAAF will have a status of PEND APRV until approval screen has been completed e You will receive emails back from the approving agencies that approve or deny the access requested e If any access is denied that access will need to be removed from the e IRAAF e IRAAF User Manual Once the approval emails have been received go to page 1 of the worker s e IRAAF to access the approval screen to submit e IRAAF to CSC P Any security access requested and any approvals needed for access will be the ownership Press F10 to access the approval screen on page 1 of the e IRAAF Place a Y in the blank next to each division that has approved access Place a B in the blank next to each di
26. use contract employee RACF ID press F9 to override Check for typos with the RACF ID and press F9 to override if needed TIP All new contractors will be assigned contractor RACF IDs Temp e Enter a Y for yes or N for no to indicate if this worker is a temp employee Virtual e Enter a Y for yes or N for no to indicate if this worker is a virtual contract employee e This worker is generally employed by a contract company and may work for several DSS agencies during the same time frame Intern e Enter a Y for yes or N for no to indicate if this worker is an intern TIP Only select 1 option Ex Contract Employee Y Temp N Virtual N Intern N Exp Date e Enter the expiration date of contractor temp intern worker s employment e Date field format MM DD YY Y Y e For open ended agreements please project the expiration date CONTRACTOR COMPANY __ WORKER LOCATION _ Work Satellite Residence Hospital Contractor Site Other LOCATION F5 NOTES F6 SEARCH F9 CONFIRM F10 APP APPROVAL Page 1 of e IRAAF contractor section Contractor Company e If indicated the worker is a contract temp virtual employee enter the name of the contracting agency here e For interns enter the name of school or company Worker Location Type one corresponding letter in this field to indicate where the worker will be housed during work hours W work located on site at the agency primary office S satellite in agency building
27. vision that did not need to approve access Place an N in the blank next to each division that has not yet approved access P The e IRAAF will only submit to CSC with Ys or Bs in the blanks next to each division Press F9 to submit e IRAAF to CSC The e IRAAF will now show a blank status to show it has been submitted to CSC CSC will process the E IRAAF of the ISOs e IRAAF User Manual Appendix B County DSS Codes e County DSS and CSE will use the County as the county code on page 1 of e IRAAF e County CSE only may use the ACTS when requesting XPTR access such as RMACF 001 Alamance 001 035 Franklin 069 069 Pamlico 137 002 Alexander 003 036 Gaston 2071 070 Pasquotank 139 003 Alleghany 005 037 Gates 073 071 Pender 141 004 Anson 007 038 Graham 2075 072 Perquimans 143 005 Ashe 009 039 Granville 077 073 Person 145 006 Avery 2011 040 Greene 079 074 Pitt 147 007 Beaufort 013 041 Guilford 081 281 075 Polk PSI 149 008 Bertie 015 042 Halifax 083 076 Randolph 151 009 Bladen 2017 043 Harnett 085 077 Richmond 153 010 Brunswick 019 044 Haywood 087 078 Robeson 155 011 Buncombe PSI 021 045 Henderson 089 079 Rockingham 157 012 Burke 023 046 Hertford 091 080 Rowan 159 013 Cabarrus 025 047 Hoke 093 081 Rutherford 161 014 Caldwell 027
28. was processed Worker Name e Enter the worker s official birth name using First Middle Last name fields e Apostrophes should not be used in any name field at this time e Can enter middle name as initial only with or without a period or can type their full middle name if known e Ifthe worker does not have a middle name then type NMN for no middle name e Some web based applications do not accept the hyphen as part of the login ID TITLE NCID NA If no NCID REQ AGENCY SEC OFF TITEE REQ AGENCY SUPERVISOR TITLE Page 1 of the e IRAAF Worker Title Title e Clearly indicate the worker s position and section working ex IMC I for FSIS NCID e Enter the employee s NCID e If employee does not have a NCID type NA Req Agency Sec Off Title e Enter first last name and title of the requesting security officer Req Agency Supervisor Title e Enter first last name of the worker s current supervisor who requested this access to the ISO gt DATA INSTALLATION REQ AGENCY REQ DATE See Page 1 of the e IRAAF Data Installation field Data Installation e Required for all county Child Support workers type I and 2 digit county number not ACTS number for example Wake CSE will enter 192 e IRAAF User Manual e Required to be completed for contractors temps interns ex Buncombe Southwestern Contractors Req Agency e Enter the name of the requesting agency including the location and division facilit
29. y name ex Wake County DSS Polk County Child Support State DMH Eastpointe e If worker has secondary or alternate location enter alternate address in the Location field at the bottom of page 1 on e IRAAF Req Date e The date field auto fills with the date you submitted your request to CSC ADDRESS COUNTY PHONE EMAIL CONTRACT EMPLOYEE _ Y N TEMP _ VIRTUAL _ INTERN EXP DATE CONTRACTOR COMPANY Page 1 of the e IRAAF address section Address e Type the physical street address of the requesting agency No P O boxes on this line e The second line is optional and used to enter a P O Box Suite number etc e The third line is where you key the City State and zip County e County DSS CSE agencies ISOs will enter the 3 digit county number see Appendix B if needed e State agencies will enter the designated code for their Division Department see Appendix C 1f needed e ISOs can only type in their county or division code Phone e Enter the 3 digit area code and 7 digit phone number where the worker can be contacted Email e Enter the worker s full work email address e Ifthe worker does not have an email address for work enter the supervisor s email address Contract Employee e Entera Y for yes or N for no to indicate if this worker is a contract employee e Contract employees cannot be temps e IRAAF User Manual e If contract worker has an HRSS ID an error message will appear Please
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