TENDER DOCUMENT FOR MANUFACTURING, SUPPLYING
Contents
1. 50 51 52 53 54 55 56 57 58 59 Contents Page Nos INSTRUCTION AND ROUTINE MAINTENANCE MANUAL cts 26 PATENT RIGHT AND ROYALITIES eee eee 26 PACKINGEORW ARDINGL us tsuetttatisetons teet tu ite tee pepe sete 26 DEMURRAGE WHARFAGE ETC lt wwwmanewwmamanewwwwnanenwwwa eene 26 INSUPANCE pM toon E Mte Eae MEd Ea APR de Nut ot acl 27 TR NSPORTATION a tton bat inn D etta bad ab pts re 77 TERMINATION FOR INSOLVENCY eet tette 77 TERMINATION FOR CONVENIENCE eee tette 2 APPLICABLE LA Wa oou n Ac De LAE t A LUE NOTICE rite ert o meta dvi bet ER E opt Ui t UB D Moi 27 OTHER CONDITIONS AND REQUIREMENT eee eee 28 IDENTIFICATION AND TRACEABILITY eeeee ees 28 29 AUTHORIZED TESTING LABORATORIES CENTERS eee 29 PAM EN Si Mhina Aa pec MEI a LM MEM RE E 29 TECHNICAL SPECIFICATIONS eeeeeeee eme eene nnne 30 32 TECHNICAL PARTICULARS 5 5 ux de DEI S ea RN de 33 PERFORMANCE WARRANTY 1L roster MEG a oe e t eR 34 FINANCIAL BID sssssseseeee ee e e e eee enn ne eese nennen nns 25 1 NOTICE INVITING TENDER Sealed turn key tenders are invited by the Arunachal Pradesh Energy Development Agency Itanagar from reputed MNRE accredited Channel Partners and Manufacturers of SPV systems for Manufacturing supplying installation and commissioning of 600 Nos of solar street lighting systems at NIT Campus Jote i2. Flag No l Annexure I Details of tender document fee bank draft receipt no and date Annexure I A Details of Earnest money bank draft no and date Annexure II Experience Relevant project s Completed number of pages copies attached Annexure III Annexure IV The Tenderer shall submit latest test certificates for all the Electronic items Components from NABI BIS accredited Testing Calibration Laboratorie MNRE approved test centres Test Certificate for solar module as per IEC Standards from any one of the NABL BIS accredited Testing Calibration Laboratories Annexure V The Tenderer should have valid CST VAT registration certificate A copy of which should be enclosed Annexure VI The Tenderer should have adequate financial stability and status to meet the financial obligations pursuant to the scope of works Audit report audited balance sheet by CA of year 2010 11 2011 12 and 2012 13should be enclosed The tenderer should also submit the above information about the turnover in a summarized sheet verified by a registered C A Annexure VII Authorization letter of the Tenderer for the person representing his firm that he is authorized to discuss and sign documents with specific mention of this tender Annexure VIII The tenderer shall submit test certificates for the Batteries from NABL BIS accredited Testing Calibration Laboratories MNRE a
3. quantity of the supplied material at the site of delivery 22 35 36 37 LIOUIDATED DAMAGES Ifthe contractor fails to perform the services within the time periods specified in the contract the APEDA shall without prejudice to its other remedies under the contract deduct from the contract price as liquidated damage a sum equivalent to 1 of the price of the unperformed services for each week of delay until actual performance up to a maximum deduction of 1096 of the delayed services If the contractor fails to supply the systems within the 10 weeks delay period the work order will be treated as cancelled and the entire security or earnest money deposit will be forfeited and APEDA may consider blacklisting of the contractor The contractor shall have to comply with all the rules regulations laws and by laws for the time being in force and the instructions if any of the organization in whose premises the work has to be done APEDA shall have no liability in this regard FORCE MAJEURE Notwithstanding the provisions of clauses contained in this deed the contractor shall not be liable for forfeiture of its performance security liquidated damages termination for default if he is unable to fulfill his obligation under this deed due to event of force majeure circumstances For purpose of this clause Force majeure means an event beyond the control of the contractor and not involving the contractors fault or negligence and
4. 11W 600 Battery 1 x 12 V 75 Ah Tubular Plate 600 Others Control Electronics Module Mounting hardware 600 II DUTY CYCLE The system should be designed to automatically switch ON at dusk operate throughout the night and automatically switch OFF at the dawn under average daily insolation of 4 5 kWh sq m on a horizontal surface IV LAMP i The lamp will be of compact fluorescent CFL type either 4 pin or 2 pin type with a rating of 11W For 4 pin type CFL adequate pre heating circuit must be provided ii The light output from the lamp should be around 900 5 lumens iii The lamp should be housed in a weather proof assembly suitable for outdoor use with a reflector on its back While fixing the assembly the lamp should be held in a base up configuration V BATTERY 1 Flooded electrolyte type positive tubular plate low maintenance lead acid battery ii The battery will have a minimum rating of 12V 75 Ah at C 10 discharge rate 30 iii iv 75 of the rated capacity of the battery should be between fully charged amp load cut off conditions Exide make VI ELECTRONICS v Vi Vil vili ix x vil Xi xii xiii xiv KV KVI a b c d The inverter should be of quasi sine wave sine wave type with frequency in the range of 20 35 KHz Half wave operation is not acceptable The total electronic efficiency should be at least 80 No blackening
5. 1x 11 watt CFL with mounting structure amp pole electronics connecting cables etc as required as per MNRE specifications i c transportation loading unloading and safe stacking of materials taxes and duties upto NIT premise at Jote in Papumpare District Arunachal Pradesh but excluding cost of civil works Note Taxes and Duties may be shown separately if needed The State VAT is 490 Extra for Civil Works i c cost of materials like cement sand shingles shuttering labour local transportation etc as required for erection of poles to the depth upto 1 6 of pole length in CC work of 1 2 4 600 sets 600 sets Rupees 0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 1 Certified that rate quoted above is as per the requirement specification terms amp condition mentioned in the tender 2 The rates are inclusive of all taxes amp duties VAT Entry Tax of Arunachal Pradesh transportation up to site insurance etc what so ever Signature of Tenderer Bidder Name Designation Post held Seal 35 36
6. Any bid not secured with the earnest money will be rejected by the APEDA as non responsive No Interest shall be payable on the amount of earnest money and the same will be released after the tenders have been decided to those tenderers who fail to get the contract The earnest money of successful tenders shall be converted into agreement security and shall be released after 06 six months of successful operation of the Solar street lights FORFITURE OF EARNEST MONEY The Bid security earnest money may be forfeited If a Tenderer withdraws its tender during the period of tender validity specified by the Tenderer on the tender form If the successful tenderer fails to sign the contract within stipulated period If the tenderer fails to carry out the work as per the agreement after award PERIOD OF VALIDITY OF TENDER 1 Validity of the offer should be six months from the date of opening of the 14 21 22 financial bid of the tender Without this validity the tenders will be rejected In exceptional circumstances the APEDA will solicit the Tenderer s consent to an extension of the period of validity The request and the response there of shall be made in writing or by cable FORMAT AND SIGNING OF TENDER The bid must contain the name residence and places of business of the persons making the tender and must be signed and sealed by the Tenderer with his usual signature The name and designations of all persons
7. Name of the Manufacturer of Solar cells Month and year of the manufacture separately for solar cells and module Country of origin separately for solar cells and module I V curve for the module Peak Wattage Im Vm and FF for the module 28 vii Unigue Serial No and Model No of the module vili Date and year of obtaining IEC PV module gualification certificate ix x 54 55 Name of the test lab issuing IEC certificate Other relevant information on traceability of solar cells and module as per ISO 9000 series AUTHORIZED TESTING LABORATORIES CENTERS 1 The PV modules must be tested and approved by one of the IEC authorized test centers Test certificates can be from any of the NABL BIS Accredited Testing Calibration Laboratories 2 Test certificates for the Electronic parts items components can be from any of the NABL BIS Accredited Testing Calibration Laboratories MNRE approved test centers 3 Latest test certificates along with I V Curve should be enclosed with the tender as per the Check List of Annexures PAYMENTS The payments shall be made as per the following terms and conditions 1 70 payment of the contract value of the Solar street lighting systems shall be released by Directorate APEDA after receipt of the complete sets of materials at site as per technical specifications and terms amp conditions specified in the contract and on receipt of duly verified bills along with record entry in Mea
8. Technical Particulars To be filled by Bidder IDCowpuoPVpadWp Marged MNA ae none DC rating ofone ma Rated DC current of one module Rated DC voltage of one module Ymp No of PY moduleinonesystem ooo ios DC ospite Ma MokioSPVmohie Make of Charge comol J O ooo o y y Moal of Charge comol J oo o y y LA SSS SSS Mooses SSS 33 58 PERFORMANCE WARRANTY 1 The mechanical structures electrical works including power conditioners inverters charge controllers maximum power point tracker units distribution boards digital meters switchgear storage batteries etc and overall workmanship of the SPV power plants systems must be warranted against any manufacturing design installation defects for a minimum period of 5 five years 2 PV modules used in solar power plants systems must be warranted for their output peak watt capacity which should not be less than 90 at the end of 10 years and 80 at the end of 25 years 3 Performance of Equipment In addition to the warranty as already provided the tenderer shall guarantee satisfactory performance of the equipment and shall be responsible for the period of O5 five from the date of taking over by the user APEDA to the extent for any defects that may develop Such defects shall be removed at his own cost when called up
9. APEDA Urja Bhawan T T Marg Itanagar 791111 Arunachal Pradesh EXPENSES OF AGREEMENT A formal agreement shall be entered between APEDA and the tenderer for the proper fulfillment of the contract The expenses of completing and stamping of the agreement shall be paid by the tenderer DEADLINE FOR SUBMISSION OF BIDS 16 25 26 27 Bids must be submitted at the date and time specified in the tender documents LATE BIDS No late bid shall be entertained No claim regarding late submission shall be entertained in this regard TENDER OPENING AND EVALUATION OPENING OF TENDER The procedure of opening of the tender shall be as under First envelop subscribed as Part I shall be opened at the time and date mentioned in the tender notice in the presence of tenderers who choose to be present Second envelope subscribed as Part II shall be opened after obtaining commercial clarifications and establishing technical suitability of the offer as perschedule provided in the tender document Second envelope of only those Tenderers shall be opened whose documents etc given in first envelope Part I shall be found commercially clear and technically suitable In case it is not possible to open second envelop Part II on the day fixed due to unavoidable circumstances then the opening of the second envelop shall be postponed and intimation of this effect shall be sent to Tenderers by telegram fax It will be i
10. experience in the field of SPV applications worth of at least 5 crores in the last three years and proof of such experience should be submitted 5 The bidder should have Test Certificates for the complete system of tendered solar street lighting systems from MNRE authorised test centres and the test certificate should have been issued on or after 1 April 2011 and should conform to LEC Standards Details to be enclosed as Annexure IV 6 The bidder should have valid CST VAT registration certificate A copy of which should be enclosed Details to be enclosed as Annexure V 7 The bidder should have adequate financial capability to meet the financial obligations pursuant to the scope of works The Bidder should have an average annual turnover of at least Rs 5 00 Five crores in the last 3 years and Audit report audited balance sheets by CA for the years 2012 13 2011 12 2010 11 should be submitted as a proof Details to be enclosed as Annexure VI 8 Preference may be given to those who have worked supplied with APEDA in the 11 10 11 12 13 past Work order Award Letter in this regard may be submitted as a proof CONTENT OF TENDER DOCUMENT The Tender procedure and contract terms are prescribed in the Tender Document The Tenderer is expected to examine all instructions forms terms and specifications as mentioned in the Tender document Failure to furnish all information required in the Tender document or submiss
11. not foreseeable Such events may include but are not restricted to acts of Govt either in its sovereign or contractual capacity wars or revolutions fires floods epidemics quarantine restrictions and fright embargoes If a force majeure situation arises the contractor shall promptly notify the APEDA in writing within a week from the date situation so arises DISPUTE AND COURT JURISDICTION The High court of Guwahati Itanagar Bench shall alone have jurisdictions over any dispute between APEDA and the Contractor The contract shall not without the consent in writing of APEDA transfer assign or sublet the work under this contract or any substantial part thereof to any other party 23 38 APEDA shall have at all reasonable time access to the works being carried out by the contractor under this contract All the work shall be carried out by the contractor to the satisfaction of APEDA If any question dispute or difference what so ever shall arise between APEDA and the contractor in the connection with this agreement except as to matters the decisions for which have been specifically provided either party may forthwith give to the other notice in writing of existence of such question dispute or difference and the same shall be referred to the sole arbitration of the Secretary Power amp NCER Govt of A P or a person nominated by him This reference shall be governed by the Indian Arbitration Act and the rules made there un
12. or reduction in the lumen output by more than 10 should be observed after 1000 ON OFF cycles two minutes ON followed by four minutes OFF is one cycle The idle current consumption should not be more than 10 mA Electronics should opeate at 12V and should have temperature compensation for proper charging of the battery through out the year Necessary lengths of wires cables and fuses should be provided The PV module will also be used to sense the ambient light level for switching ON and OFF of the lamp The PV module s shall contain crystalline silicon solar cells The power output of the module s under STC should be a minimum of 74 W Either two modules of minimum 37 W output each or one module of 74 W output should be used The operating voltage corresponding to the power output mentioned above should be 16 4 V The open circuit voltage of the PV modules under STC should be at least 21 0 Volts The terminal box on the module should have a provision for opening for replacing the cable if required A strip containing the following details should be laminated inside the module so as to be clearly visible from the front side Name of the Manufacturer or distinctive Logo Model or type no Serial no Year of make 31 VII VIII i ii iii iv v i ii iii i ELECTRONIC PROTECTIONS Adequate protection is to be incorporated under no load conditions e g when the lamp is removed and the syst
13. the Tenderer for the person representing his firm that he is authorized to discuss and sign with specific mention of this tender as Annexure VIII PRICE BID Part II The Tenderer shall indicate prices on the appropriate financial bid schedule attached to these documents 16 DUTIES AND TAXES The price quoted should include all taxes and duties custom duty excise duty service tax sales tax C S T local taxes Trade Tax VAT Entry Tax of Arunachal Pradesh Income Tax Surcharge on income tax etc The tenderer 13 17 18 19 a b c 20 shall be entirely responsible for all taxes duties license fees etc All taxes payable as per Government income tax amp service tax norms will be payable by the tenderer If any new tax duty is levied during the contract period the same will be borne by the firm exclusively TDS will be deducted from the payment of the tenderer as per the prevalent laws and rules of Government of India and Government of A P in this regard The amount of taxes subject to TDS shall be shown clearly by the firm in the bills BID CURRENCIES Prices shall be quoted in Indian Rupees INR only BID SECURITY Earnest Money The bidder shall furnish as part of its bid bid security Earnest Money as mentioned in the tender document in the form of a bank draft issued by a nationalized bank or State Bank of India and its subsidiary banks favouring the Director APEDA payable at Itanagar
14. TENDER DOCUMENT FOR MANUFACTURING SUPPLYING INSTALLATION amp COMMISSIONING OF 600 Nos OF SOLAR STREET LIGHTING SYSTEMS IN NIT JOTE PAPUMPARE DISTRICT OF ARUNACHAL PRADESH Arunachal Pradesh Energy Development Agency Urja Bhawan T T Marg Itanagar 791111 E Mail apeda79 yahoo com apeda79 gmail com Tel No 91 360 2211160 Fax 91 360 2214426 SI No Contents Page Nos 1 NOTICE INVITING TENDER ttum ote tte bmh 4 2 COVERING LETTER iip petet n ki Gite tete pat uda 5 Zi CHECK EIST OF ANNBXURBS iii da iiien eai a i e e A nani 6 4 PARTICULARS OF FENDER eiecit medii bata du tane ded 7 5 GENERAL PARTICULARS OF TENDERER eee en 8 6 EX PERTENG Bes aa AAH 9 7 DECLARATION BY THE TENDERER seeeteneten en 10 8 ELIGIBILITY CONDITIONS 455 ocn setidan pane bra BT Pe RH 11 9 CONTENT OF TENDER DOCUMENT eterne 12 10 INFORMATION REOUIRED WITH THE PROPOSAL e 12 11 LOCAL CONDITIONS 4 garor Na ttti eu etse n tee 12 12 CLARIFICATION OF TENDER DOCUMENTS eene 12 13 AMENDMENT OF TENDER DOCUMENTS eene 12 13 14 LANGUAGE OF BID AND MEASUREMENT eene 13 15 DOCUMENT COMPRISING THE BID 0 ssssssesssssssssessssssssesssssssseessessssecsesessniseeesssees 13 16 D TIESAND TAXES iii A DE ss 13 17 BID CURRENCIES viini kikianza 14 18 BID SECURITY enaa ee re PT kika re es na 14 19 FORFITURE OF EARNEST MONEY sssssssssssssssssssesssssssiseecsssssesssssssieesssss
15. all CFLs are functioning well Yes No 5 Verified that battery is performing well and have not Yes No received damage during transportation 19 6 Verified that spare parts have been provided Yes No 7 Verified that training for operation amp minimum maintenance Yes No of the systems has been provided to end user 8 Verified that user manual Guidelines for repair and maintenance has been provided to end user Yes No B Commissioning Report S No Date Time Module Battery Voltage Solar Charge Voltage watts Controller Status ii e Atos mh itt essem utes Auto e Ud has installed commissioned and handed over the solar street lighting systems The usage and the minimum maintenance for the systems have been explained to end user NIT authorities and APEDA Officials at site During commissioning the above systems were tested and found to be working satisfactorily for 50 hours D Users Remarks if any Handed Over by Taken Over by User For M s Authorized Signatory Signature Name Full Name amp Designation Seal Copies 1 Copy to User 2 Copy to APEDA 3 Copy to Contractor 20 33 FORMAT FOR COMPLETION REPORT OF THE SOLAR STREET LIGHTING SYSTEMS SI Component Observation No 1 Sanction No amp Date Name of the implementing Agency Site Location 3 Type of System Model Tick V Wp Solar Home Light So
16. closed Name and address of the Indian foreign Collaboration if any Has the tenderer have to pay arrears of income tax if yes up to what amount and period Has the tenderer have been ever debarred by any Govt deptt Undertaking for undertaking any work Monthly supply capacity of the items Details of offer please mention number of pages and number of Drawings copies attached Reference of any other information attached by the tender please Mention no of pages amp no of drawings copies attached Has the tenderer any relative working in APEDA if yes state the Name and designation Signature of Bidder with SEAL 6 EXPERIENCE Solar Street Lighting Systems Projects completed Please fill in information about similar projects undertaken Annexure II 1 Name of organization which awarded the works Please enclose list of organization annexure II 2 Name of the location of the work Please enclose copy details of work orders annexure II 3 Capacity Nos of the SPV Streetlights Installed 4 Total contract amount 5 Yearof award and year of Completion 6 Details of involvement in work as an individual or as a company 7 Was the work satisfactorilyy completed within stipulated period Certificates from clients to be attached Please attach copies of the related documents Signature of Bidder with SEAL 7 DECLARATION BY THE TENDERER I We hereinafter referred to as the Tenderer being desirou
17. der The award in such arbitration shall be final and binding on both the parties Work under the agreement shall be continuing during the arbitration proceedings unless the APEDA or the arbitrator directs otherwise APEDA may at any time by notice in writing to the contractor either stop the work all together or reduce or cut it down If the work is stopped all together the contractor will only be paid for work done and expenses distinctly incurred by him as on preparation or the execution of the work up to the date on which such notice is received by him Such expenses shall be assessed by APEDA whose decision shall be final and binding on the contractor If the work is cut down the contractor will not be paid any compensation what so ever for the loss or profit which he might have made if he had been allowed to complete all the work included in the contract INSPECTION AND TESTS The following inspection procedures and tests are required by the APEDA in the presence of APEDA NIT s representative if so desired by APEDA NIT The APEDA NIT or its representative shall have the right to inspect and or to test the goods to confirm their conformity to the contract The special conditions of contract and or the Technical specifications shall specify what inspections and test the APEDA NIT requires The APEDA NIT his duly authorized representative shall have at all reasonable times access to the tenderer premises or works and shall have t
18. ead to rejection of the offer 15 23 24 3 First sealed envelope part I should contain earnest money technical specification Commercial terms amp conditions brochures literatures etc It should be super scribed with Technical amp Commercial Bid for Manufacturing Supplying installation and Commissioning of 600 Nos of solar streetlight systems at National Institute of Technology NIT Jote in Papumpare District of Arunachal Pradesh All parts of tender documents and annexure except financial bid duly signed should be submitted in the first envelope Requisite earnest money in the form of Bank Draft should also be attached Second sealed envelope part II should contain financial bid only The tenderer should submit price bid duly signed on the original Financial Bid attached with this tender document It should be superscribed with Financial Bid for Manufacturing Supplying installation and Commissioning of 600 Nos of solar streetlight systems at National Institute of Technology NIT Jote in Papumpare District of Arunachal Pradesh Both the Part I and Part II sealed envelopes should be put inside a bigger envelope and sealed and supersribed as Bid for Manufacturing Supplying installation and Commissioning of 600 Nos of solar streetlight systems at National Institute of Technology NIT Jote in Papumpare District of Arunachal Pradesh The envelope shall be addressed to the Director
19. egram or fax or Email to the contractor at his specified addresses shall be deemed to have been delivered to the contractor Extra Work Any work which is not covered under this contract but is essentially required for the completion of job to the satisfaction of APEDA shall be carried out by the contractor as extra item for which payment shall be made separately at the rates decided by APEDA Design and Drawings The work shall be carried out by the contractor as per design and drawings approved by APEDA wherever necessary the contractor shall submit relevant designs and drawings for approval in APEDA well in advance Work carried out without APEDA s approval shall not be accepted and the APEDA shall have right to get it removed and to recover the cost so incurred from the contractor 25 42 a b c d e 43 44 45 Instruction and Routine Maintenance Manual The contractor shall provide one copy of instruction manual and routine maintenance manual with each system supplied or installed this shall be English The following minimum details must be provided with manual About the complete photovoltaic system including PV modules battery and electronics Do s and Don ts Clear instructions on regular maintenance and trouble shooting of the Systems Name amp address of the contact person in case of non functioning of the systems Firm shall provide address post card and log card with the syste
20. em is switched ON The system should have protection against battery overcharge and deep discharge conditions Fuses should be provided to protect against short circuit conditions A blocking diode should be provided as part of the electronics to prevent reverse flow of current through the PV module s Full protection against open circuit accidental short circuit and reverse polarity should be provided MECHANICAL HARDWARE A metallic frame structure with corrosion resistance paint to be fixed on the pole to hold the SPV module s The frame structure should have provision to adjust its angle of inclination to the horizontal between 0 and 45 so that the module s can be oriented at the specified tilt angle The pole should be made of mild steel pipe with a height of 4 metres above the ground level after grouting and final installation The pole should have the provision to hold the weather proof lamp housing It should be painted with a corrosion resistant paint A vented acid proof and corrosion resistant painted metallic plastic box for outdoor use should be provided for housing the battery OTHER FEATURES The system should be provided with 2 LED indicators a green light to indicate charging in progress and a red LED to indicate deep discharge condition of the battery The green LED should glow only when the battery is actually being charged ii There will be a name plate on the system which will give a b Name
21. etc shall be supplied along with each consignment and copy should be sent to APEDA HO for records The Contractor in consultation with concerned Officer of APEDA will conduct training programme for the user focusing on main features operation and maintenance of the systems After successful commissioning of the system and training the system will be handed over to the person designated by APEDA It shall be the sole responsibility of the contractor to get verified the quality amp quantity of the supplied material at the site of delivery If APEDA requires to place a work order for a specific project or work on the contract rate in that condition a separate agreement may be executed with the contractor Firm shall be responsible for proper installation of system with required orientation proper sitting of Solar Modules The tender document signed and sealed on each page by the authorised signatory and annexure duly attached in the last of the document making one document should be enclosed Typing the formats in other pages changing the serial order loose papers etc will not be accepted IDENTIFICATION AND TRACEABILITY Each PV module used in any solar power project must use a RF identification tag RFID which must contain the following information The RFID can be inside or outside the module laminate but must be able to withstand harsh environmental conditions Name of the manufacturer of PV Module
22. he Tenderer has not been debarred from similar type of work by APEDA and or by any Government undertaking Department 11 This offer shall remain valid for acceptance for 6 Six months from the date of opening of the tender 12 The Tenderer has attached herewith the earnest money as required in the tender document 13 The Tenderer accepts that the earnest money be absolutely forfeited by APEDA if the tenderer fails to undertake the work or sign the contract within the stipulated period 14 The Tenderer gives the assurance to execute the tendered work as per specifications terms and conditions Signature of Bidder with SEAL 10 8 ELIGIBLITY CONDITIONS 1 The Bidder tenderer should be A Registered Manufacturing Company Firm Corporation in India of SPV Cells Modules Or Battery Or PV System Electronics Conforming to relevant National International Standards Technical performance of module systems should be duly supported by valid test certificates issued by the SEC or by other authorized accredited national or international test centers as per the GUIDELINES FOR OFF GRID AND DECENTRALISED SOLAR APPLICATION in the Jawaharlal Nehru National Solar Mission Or the Bidder must be a PV System Integrator empanelled accredited as Channel Partner by the MNRE Gol for off grid and decentralised solar application under JNNSM valid upto 2015 2 The Bidder must also be an ISO 9001 certified Company 3 The Bidder must have work
23. he power at all reasonable time s to inspect and examine the 24 39 40 41 materials and workmanship of the works during its manufacture The tenderer shall give the APEDA 15 day s written notice of any material being ready for testing It shall be mandatory that such notice should reach APEDA within 20 days of placement of supply order Such tests shall be on the tenderer accounts expenses except for the expenses of the inspector If the tenderer wants to inspect the material other than its works factory specified in the tender than the whole expenses of the inspector shall be borne by the contractor APEDA reserves the full rights to waive off inspection of materials The tenderer is required to get the entire lot of the ordered material inspected at one time before the supply of the materials In case the tenderer fails to get the entire lot inspected at one time the total expenses of the further inspection will be borne by the tenderer The inspection by APEDA and issue of dispatch instruction there on shall in no way limit the liabilities and responsibilities of the tenderer in respect of the agreed quality assurance programme forming a part of the contract Notwithstanding to the any of the clasuses herein shall in any way release the tenderer from any guarantee or other obligations under this rate contract Notice Communication Notice statement and other communication sent by APEDA through registered post or tel
24. ials of the firm design aspects standards amp specifications etc including earnest money should be submitted In the Price Bid only the bidding bid price amount should be submitted Part I and Part II should be sealed in two separate envelops duly marked as Part I Technical and Commercial Bid and Part II Price Bid and then put in a single sealed bigger envelop and submitted on or before the last date of submission of tenders 8 Last date and Time of submission of tender February 2014 at till 3 00 PM 9 Date and Time of opening of Technical Bid February 2014 at 3 30 PM 10 Date and Time of opening of financial Bid Within one week of opening of technical bid 11 Place of opening of tender Urja Bhawan T T Marg Itanagar 791111 12 Name of firm company to whom tender document is issued 13 Seal amp Signature of the Tender Document issuing authority ION PE AA 10 11 12 13 14 15 16 17 18 5 GENERAL PARTICULARS OF TENDERER Name of firm Postal Address Telegraphic address Telephone amp Fax No E mail Web site Name and designation of the representative of the tenderer to whom all references shall be made and his contact mobile number Amount of the earnest money deposited Details of Earnest money Bank and Draft No and date etc asAnnexure IA Financial capability of the tenderer for carrying out the work proof to be enclosed Technical Soundness proof to be en
25. ion and publicity 5 Notice Board 6 Office Copy Sd Er Marki Loya Director APEDA Itanagar 2 Covering Letter FROM Full name and address of the Tenderer Bidder To The Director Arunachal Pradesh Energy Development Agency Urja Bhawan T T Marg Itanagar 791111 Subject Offer in response to NIT No APEDA W 435 NITSSL 2013 14 Dated Itanagar Mei January 2014 for Manufacturing Supplying Installation and Commissioning of 600 Nos of solar streetlighting systems at National Institute of Technology NIT Jote in Papumpare district of Arunachal Pradesh Sir We hereby submit our offer in full compliance with the terms amp conditions of the above mentioned tender A blank copy of the tender duly signed on each page is also submitted as a proof of our acceptance of all specifications as well as terms Conditions specified in the tender document We confirm that we have the capability to manufacture supply and install the solar street lighting systems as mentioned in the Tender Document within two months of award of work The tender is submitted in two separate and sealed envelopes marked Part I amp Part II Signature of Bidder With Seal 3 Check list of Annezures SL No Annexure No Particulars Yes No
26. ion of a bid not substantially responsive to the Bid Document in every respect will be at the Tenderer s risk and is likely to result in out right rejection of the Tender INFORMATION REOUIRED WITH THE PROPOSAL The tenderer may also provide information with the Tender in the form of separate sheets drawings catalogues etc Any Tender not containing sufficient descriptive material to describe the equipment proposed may be treated as incomplete and hence may be rejected Such descriptive materials and drawings submitted by the Tenderer shall be retained by the APEDA Any departure from these drawing and descriptive material submitted shall not be permitted during the execution of contract without specific written permission of the APEDA LOCAL CONDITIONS It shall be imperative on each bidder to be fully informed of all local conditions and factors which may have any effect on the execution of the works covered under these documents and specifications APEDA shall not entertain any request for clarifications from the Tenderer regarding such local conditions CLARIFICATION OF TENDER DOCUMENTS A prospective Tenderer requiring any clarification of the Tender Documents may contact APEDA in writing or by Fax at the APEDA s mailing address Verbal clarifications and information s given by the APEDA or its employees or its representatives shall not be in any way entertained AMENDMENT OF TENDER DOCUMENTS 12 1 At any
27. issioning handover of the system TERMINATION FOR INSOLVENCY APEDA may at any time terminate the contract by giving written notice to the contractor without compensation to the contractor if it becomes bankrupt or otherwise insolvent provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue there after to the APEDA TERMINATION FOR CONVENIENCE The APEDA may by written notice sent to the tenderer terminate the contract in whole or in part at any time for its convenience The notice of termination shall specify that termination is for the purchaser s convenience in the interest of APEDA APPLICABLE LAW The contractor shall be interpreted in accordance with the laws of the purchaser s country ie India The station of APEDA Directorate Itanagar shall have exclusive jurisdiction in all matters arising under this contract NOTICE Any notice given by one party to the other pursuant to the contract shall be sent in writing or by telegram or telex cable or Email and confirmed in writing to the address specified for that purpose in the special condition of contract A notice shall be effective when delivered or on the notice s effective date which ever is later 27 52 53 i ii iii iv V vi OTHER CONDITIONS AND REQUIREMENT L I V curve of the each PV module technical details such as V oc I SC V mp FF cell efficiency and Pmax
28. lar Street Light Solar Lantern 4 Specification of the Model Brand Name Module Wattage Wp CFL LED Lumainare Name Wattage Nos 4 Enclose test certificate of complete system as per MNRE requirement manufacture wise 5 Charge Controller Make amp Rating 6 Batteries Make of batteries Type Tubular Lead Acid VRLA GEL Rating 7 Depth of Discharge Proposed Autonomy Days 8 Date of Commissioning 9 Copy of work order 10 Trained person details with mobile no Declaration It is to certify that all the components subsystems and materials used are as per MNRE requirement Implementing Agency With seal Date Place 21 34 GENERAL CONDITIONS OF CONTRACT In the deed of contract unless the context otherwise requires 1 APEDA shall mean Arunachal Pradesh Energy Development Agency represented by it s Director or his representative with Head office at Urja Bhawan T T Marg Itanagar 79111 and shall also include its successors in interest and assignees The contractor shall mean the person whose tender has been accepted by APEDA and shall include his legal representatives successors in interest and assignees The work shall be completed within 02 months from the date of signing of Agreement However APEDA may in case of urgency ask the firm to complete the work earlier with the mutual consent of the contractor In case the contractor fails to exec
29. ms for proper record and quick maintenance of installed system during warrantee and AMC period PATENT RIGHT AND ROYALITIES The Contractor shall indemnify the APEDA against all third party claims of Infringement of patent royalties trademark or industrial design rights arising from use to the goods or any part thereof PACKING FORWARDING Contractors wherever applicable shall after proper painting pack and crate all the equipment in such manner as to protect them from deterioration and damage during rail and road transportation to the site and storage at the site till time of installation Contractor shall be held responsible for all damage due to improper packing The contractor shall inform the APEDA of the date of each shipment from his works and the expected date of arrival at the site at least 7 days in advance DEMURRAGE WHARFAGE ETC All demurrage wharfage and other expenses incurred due to delayed clearance of the material or any other reason shall be to the account of the contractor 26 46 47 48 49 50 51 INSURANCE The goods supplied under the contract shall be fully insured against loss or damage incidental to manufacture or acguisition transportation natural calamities shall be included in the bid price TRANSPORTATION The tenderer is required under the contract to deliver the goods to the site The storage handling etc shall be sole responsibility of the contractor till the comm
30. n Papumpare District of Arunachal Pradesh conforming to MNRE approved standards specifications supported by test certificates issued from MNRE approved test centres Tender documents can be obtained from Urja Bhawan Itanagar on any working day between 10 00 AM to 3 00 PM on payment of Rs 3 000 00 Rupees three thousand only by cash or through Demand Draft favouring the Director APEDA payable at SBI Itanagar starting from 2703 anuary 2014 to 1 j February 2014 The last date for submission of Tender Documents shall be 12th February 2014 till 12 00 Noon and the same shall be opened on 13 February 2014 at 3 30 P M Tender documents will be issued only to those who are accredited in MNRE GOI as Channel Partners or as manufacturers of one of the major components of PV Systems Tender documents can be seen and downloaded from www apeda org in from 27 January 2014 till 11 February 2014 The undersigned reserves the right to reject any or all the tenders without assigning any reason Sd Er Marki Loya Director APEDA Urja Bhawan TT Marg Itanagar 791 111 AP Copy to 1 The Director IPR Govt of AP Naharlagun with the request to publish above NIT in one of the National Dailies and one of the Local Dailies for wide publicity 2 The Chairman APEDA Itanagar for information 3 The Secretary Power amp NRE Govt of AP Itanagar for information 4 The Deputy Directors APEDA Aalo Tezu Yachuli Bomdila for informat
31. nthe interest of the Tenderer to send their authorized representatives well conversant with the tender and competent enough to take decision on technical and financial matters at the time of opening of second envelope CLARIFICATION OF TENDER To assist in the examination evaluation and comparison of bids the APEDA may at its discretion to ask the bidder for a clarification of its bid The request for clarification and the response shall be in writing 17 28 29 30 31 AWARD OF CONTRACT apeda reserves the right of negotation with eligible tenderers before the finalization of the tender The APEDA reserves the right at the time of award of contract to increase or decrease the quantity of goods and change locations of supply without any change in price or other terms and conditions APEDA RESERVES THE RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS APEDA reserves the right to reject any or all the tenders or accept any tender in total or in parts or work may be divided among various tenderers without assigning any reason thereof NOTIFICATION OF AWARD Prior to the expiration of the period of tender validity the APEDA will notify the successful tenderer s by registered letter or e mail or Fax to be confirmed in writing by letter that the bid has been accepted EXECUTION PERIOD The work shall have to be completed within 2 months from the date of award of work CONTRACT AGREEMENT Before e
32. of the Manufacturer or Distinctive logo Serial number iii Components and parts used in the solar street lighting systems should conform to the latest BIS specifications wherever such specifications are available and applicable iv The PV module s will be warranted for a minimum period of 10 years from the date of supply and the street lighting system including the battery will be warranted for a period of two years from the date of supply The warranty card supplied with the system must contain the details of the system supplied as per Annexure The manufacturers can also provide additional information about the system and conditions of warranty as necessary 32 v An Operation Instruction and Maintenance Manual in English should be provided with the solar street lighting system The following minimum details must be provided in the manual a about photovoltaics b about solar street lighting system its components and expected performance c about PV module d about CFL e about battery f clear instructions with drawings about erection of pole and mounting of PV module and lamp housing assembly on the pole g about electronics h about charging and significance of indicators 1 DO s and DONT s j Clear instructions on regular maintenance and trouble shooting of the solar street lighting system k Name and address of the contact person incase of non functionality of the solar street lighting system 57
33. on to do so by the APEDA 4 The contractor shall rectify defects developed in the system within Warranty period promptly In case the defects are not rectified within 14 days of the receipt of the complaint by the contractor APEDA shall have full liberty to restore the system in working condition The expenditure so incurred by APEDA shall be deducted from the contractor pending claims security deposit or in other lawful manner The scope of work includes repairing replacement of power plant system to make the system functional within warranty period whenever a complaint is lodged by the user The contractor shall attend the same within a reasonable period of time and in any case of breakdown shall be corrected within a period not exceeding 14 days In case of any damage or breakage of the component due to negligence or fault of beneficiary or theft etc the same shall be replaced at users cost The safety and security of the system shall be sole responsibility of the user 34 59 FINANCIAL BID Financial offer for Manufacturing Supplying Installation amp Commissioning of 600 Nos of Solar Street Lighting Systems at NIT Jote in Papum Pare District of Arunachal Pradesh Solar Street Lighting Systems SI No Item Qnty Rate per unit in Rs Amount in Rs 1 Manufacturing Supplying Installation Testing and Commissioning of Solar Street Lighting System with 74 Wp SPV Module 75 AH 12V Battery
34. pproved test centres and battery life cycle curve for the particular make of the battery Please flag the annexure and write number in the box 4 PARTICULARS OF TENDER 1 NIT No APEDA W 435 NITSSL 2013 14 Dated Itanagar the um January 2014 2 Particulars of the work Manufacturing Supplying Installation and Commissioning of 600 Nos of solar street lighting systems at National Institute of Technology NIT Jote in Papumpare District of Arunachal Pradesh 3 Period for work completion 02 months from the date of signing of the Agreement 4 Cost of tender document Rs 3000 7 in the form of Bank Draft issued by a Nationalized bank or State Bank of India or its subsidiary banks in favour of Director APEDA payable at Itanagar or by Cash As annex I 5 Amount of Earnest money Rs 2 50 000 00 Rupees Two Lakhs Fifty Thousand only to be deposited in the form of Bank Draft issued by a Nationalized bank or its subsidiary banks in favour of Director APEDA payable at Itanagar and it shall be attached with the tender document As annex I A 6 Period of validity of tender 6 six months from the date of opening of financial bid of the Tender 7 Tenders are to be submitted in two parts Part I and Part II in the form of a Technical amp Commercial Bid as Part I and b Price Bid as Part II In the Technical amp Commercial Bid all the qualifying documents like certificates experience credent
35. s of tendering for the work under the above mentioned tender and having fully understood the nature of the work and having carefully noted all the terms and conditions specifications etc as mentioned in the tender document DO HEREBY DECLARE THAT 1 The Tenderer is fully aware of all the requirements of the tender document and agrees with all provisions of the tender document 2 The Tenderer is capable technically amp financially of executing and completing the work as required in the tender 3 The Tenderer accepts all risks and responsibilities directly or indirectly connected with the tender process and performance of the sytems and works they would be supplying executing 4 The Tenderer has no collusion with other tenderer any employee of APEDA or with any other person or firm in the preparation of the bid 5 The Tenderer has not been influenced by any statement or promises of APEDA or any of its employees but only by the tender document 6 The Tenderer is financially solvent and sound to execute the work 7 The Tenderer is sufficiently experienced and competent to perform the contract to the satisfaction of APEDA 8 The information and the statements submitted with the tender are true 9 The Tenderer is familiar with all general and special laws acts ordinances rules and regulations of the Municipal District State and Central Government that may affect the work its performance or personnel employed therein 10 T
36. signing should be typed or printed below the signature Tender by corporation company must be signed with the legal name of the corporation company be the President Managing Director or by the Secretary Agent or other designation Without disclosing his Principal the tender may be rejected The original copy of the Tender shall be typed or written in indelible ink and shall be signed by the Tenderer or a person duly authorized to bid and bidder to the contract The letter of authorization shall be submitted along with power of attorney All the pages of the bid shall be initialled by the person or persons signing the tender The bid shall contain no interlineations erasures or overwriting except as necessary to correct errors made by the Tenderer in which case such corrections shall be initialled by the person or persons signing the tender SUBMISSION OF TENDER SEALING AND MARKING OF TENDER The tender must be complete in all technical commercial and financial respects and should contain requisite certificate drawings informative literature etc as required in the specification Any queries made should be promptly replied within following time schedule Fax query required to be replied by fax 2 days Query by letter to replied by letter 7 days All the pages of the tender document attachments drawings etc should be duly sealed and signed by the authorised signatory Failure to do so might l
37. suneseeesssees 14 20 PERIOD OF VALIDITY OF TENDER ssssccssssssssssssssssssssssssssessssssuseessssssssecessssnecesessssees 14 21 FORMAT AND SIGNING OF TENDER eeeetettenn tnn 15 22 SUBMISSION OF TENDER 5 ettet ette mmama 15 16 23 EXPENSES OF AGREEMENT w wwsmmsmmm mmama 16 24 DEADLINE FOR SUBMISSION OF BIDS sse 16 25 LATE BIDS editos ett terdum a at pud ha kia A 16 26 TENDER OPENING AND EVALUATION ettet 17 27 CLARIFICATION OF TENDER certet ttis bug sett tans 17 28 AWARD OE CONTRACT 15 5 ses trance anta sale 18 29 NOTIFICATION OF AWARD cette 18 30 EXECUTION PERIOD asset SA hcm a Fite nett ed 18 31 CONTRACT AGREEMENT ttt ttti 18 32 FORMAT OF HANDING OVER CERTIFICATE FOR INSTALLATION OF SOLAR STREET LIGHTING 19 20 SYSTEM quesos dams tec re e oe 33 FORMAT FOR COMPLETION REPORT OF THE SOLAR STREET LIGHTING SYSTEM Serea AA WAUA KITU DR UA ka AMI tee eee IAA MAKASI 21 34 GENERAL CONDITIONS OF CONTRACT ettet 22 35 LIQUIDATED DAMAGES Gier Ote ette uc as Bab ester Aa tna es 23 36 FORCE MAJEURE 5 ecd ettet wwa 23 37 DISPUTE AND COURT JURISDICTION tette 23 24 38 INSPECTION AND TESTS eniti diete tie dear Pacto iade 24 25 39 NOTICE COMMUNICATION ettet 25 40 EXTRA WORK udine Get mefitus mittes d ok eu UM DUE 25 41 DESIGN ANDDRAWINGSS S extensis m at etos 25 SI No 42 43 44 45 46 47 48 49
38. surement Book by the Site in charge 2 20 Payment of the contract value of the particular Solar street lighting systems shall be released after installation and commissioning of the systems along with the handing over certificate completion report and successful commissioning certificate duly countersigned by the designated officer of APEDA and NIT being the beneficiary user 3 10 balance payment shall be retained as performance security and released after the completion of five years of warrantee period from the date of handing over of the street lighting systems or on submission of Bank Guarantee of equivalent amount after six months of successful operation of systems valid till the expiry of the warrantee period 29 56 TECHNICAL SPECIFICATIONS SCOPE OF WORK AND TECHNICAL SPECIFICATIONS OF SOLAR STREET LIGHTING SYSTEMS FOR NATIONANAL INSTITUTE OF TECHNOLOGY JOTE IN PAPUMPARE DISTRICT OF ARUNACHAL PRADESH I DEFINITION A stand alone solar photovoltaic street lighting system comprises a compact fluorescent lamp lead acid battery PV module s control electronics inter connecting wires cables module mounting hardware battery box Operation Maintenance Manual II COMPONENTS SPECFICATIONS FOR NIT JOTE Instruction and Battery Box Inter connecting Wires Cables Switches Components Specifications Quantity In Nos Sets PV Module 1 No 74 Wp or 2 Nos 37 Wp under STC 600 Lamps 1 No CFL
39. time prior to the submission of the tender or prior to the opening of the financial bid the APEDA may for any reason whether at its own initiative or in response to a clarification requested by the Tenderer modify the Tender documents by amendments 2 The amendment will be notified in writing or through website or by Fax to all prospective Tenderers who have received the Tender documents and will be binding on them APEDA will bear no responsibility or liability arising out of non receipt of the same in time or otherwise 14 LANGUAGE OF BID AND MEASUREMENT The Tender prepared by the Tenderer and all correspondence and documents relating to the bid exchanged by the Tenderer and APEDA shall be written in the English provided that any printed literature furnished by the Tenderer may be written in another language so long as accompanied by an English translation of its pertinent passages in which case for purpose of interpretation units of measurement shall be MKS system 15 DOCUMENT COMPRISING THE BID The Tender prepared by the Tenderer shall comprise the following components Technical amp Commercial Bid Part I a Covering letter as provided in tender document b Tender form c Documentary evidence establishing that the bidder is eligible to Tender and is qualified to perform the contract if its tender is accepted d Earnest money furnished in accordance with the tender requirements e Authorization letter of
40. ute the said work within stipulated time APEDA will be at liberty to get the work executed from the open market without calling any tender and without any notice to the contractor at the risk and cost of the contractor Any additional cost incurred by APEDA shall be recovered from the contractor If the cost of executing the work as aforesaid shall exceed the balance due to the contractor and the contractor fails to make good the additional cost APEDA may recover it from the contractors pending claims against any work in APEDA or in any lawful manner That on the request of the contractor and also in the interest of the organization the APEDA is authorized to extend the validity of the agreement subject to that the request of the contractor is received before the expiry of the agreement period or any extended period granted to the contractor The contractor will not be allowed to operate in the state through authorized dealers for execution of the orders It will be the sole responsibility of the contractor to execute orders placed as per time schedule and to ensure quality parameters specifications and other requirements provided in the tender document and as per agreement In the interest of the work and the programme agreement executed between the tenderer and the APEDA may be extended to a mutually agreed period if the need so arises Itshall be sole responsibility of the contractor to get verified the quality amp
41. xecution of the work a contract agreement for execution of the work shall be signed with the successful tenderer The successful tenderer has to sign the agreement within the 15 days of communication of acceptance of the offer by APEDA otherwise earnest money of the tenderer deposited with the tender shall be forfeited and the work shall be awarded to any other eligible party 18 32 FORMAT OF HANDING OVER CERTIFICATE FOR INSTALLATION OF SOLAR STREET LIGHTING SYSTEM In guadruplicate Certified that 600 Nos of SOLAR STREET LIGHT SYSYTEMS of capacity 74 Wp each have been installed tested and commissioned successfully at location details full address of site and has been handed over on date with the following assets S No Item Check list Description Solar PV Modules Make Module nos Wattage of each module Year of manufacture 2 Battery Make and Model No Nos of Batteries Ampere hour rating C 10 Depth of Discharge proposed Autonomy Days 3 Charge Controller Make and rating 4 Mounting Structure Accessories Cables Nos 5 Luminaire Name Wattage Nos A Installation Report 1 Verified that civil work carried out as per recommendation Yes No 2 Verified that all solar modules are installed in shadow free area and correctly oriented from horizontal Yes No 3 Verified that all the solar street lighting systems are performing well from dusk to dawn automatically Yes No 4 Verified that
Download Pdf Manuals
Related Search