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1. A A a T arriver INFOPOINT Christopher Murdoch Ead Q P Manag Manage Theme Manage Building Select Theme Default Theme ID 800 J Manage Floor Default Theme AID 101 VERITY ean Default Theme IDS00 Legacy j Manage Venue test 10 800 HE Manage Device 2 z p mar GB nage Gp 1 20 orn news Marketing Meeting A Manage A Alexandar Ferguson aA Manage Signage lt A y ON CEN fj Manage Theme Cay Y Ons BOOK CALENDAR aP Manage Survey m Status Monitor Create Edit Delete rare 4 Bulk Upl i Mar Met Figure 54 Manage Theme The list of registered themes are displayed along with the Default theme You cannot add delete or edit a Theme from this homepage Note The default Theme cannot be Edited or Deleted 2 Select a theme select a venue and click on Apply The theme is applied to the venue Copyright 2013 Arrive Systems Inc All rights reserved 40 AIP 0800 801 EUM Creating a Theme 1 Click on the Create Button The following screen is displayed BUSY 10 34 dag eS Marketing Meeting Alexandar Ferguson es em Figure 55 Create Theme Enter the details like Background Color Logo and Theme Name Click on Save The Theme is created Deleting a Theme 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Delete Theme Are you sure you want to delete this Theme K Caes Figure 56 Delete Theme
2. Arrive Systems Inc 6737 Katella Ave Cypress CA 90630 USA Toll Free 1 800 256 3560 USA Canada Fax 1 510 281 7546 Arrive Limited P 0 Box 17723 Dubai United Arab Emirates Tel 971 4 8819134 Fax 971 4 8814914 Email info arrivesys com
3. NOTE Duration MW Remaining Time Figure 101 Sticky Note details 3 The note is displayed on the device VERITY 2 58 m WED JUL 24 2013 Ad hoc Meeting 9 CALENDAR Figure 102 Sticky Note Display Note Sticky note is retained till the end of the meeting nnurinht 9019 Arriva Cvetame Inr All rinhte raearuarl Copyright 2013 Arrive Systems Inc All rights reserved 69 2 2 5 Retrieving Venue Information 1 Click on Info The venue information is displayed Note Supported by both the venue types 2N111 Mercury Seating Capacity Devices Available Video Camera DVD Player Laptop Document Camera Projector Figure 103 Venue Information Note If any of the devices are found faulty the user can Click on Report Error Mm Error will be reported through mail to the configured mail ID automatically for rectification purpose Copyright 2013 Arrive Systems Inc All rights reserved 70 2 2 5 1 Changing Venue Settings Click on the Ed The following screen is displayed The user is required to authenticate and proceed 2N111 Mercury On authentication the settings home page is displayed 2N111 Mercury Change Server Change Venue The user can change The Server details the Venue details or Reboot the system from here ight 2013 Arrive Systems Inc All rights reserved 71 gt ZN 2 2 6 Survey Note Available if the Venue type is Classroom
4. AIP 0800 801 EUM ell r rive pE 2 1 2 9 Managing Signage 1 Click on Manage Signage from the Manage Resources home page The home page is displayed arrive 2794 INFOPOINT Chnstopher Murdoch amp O gt Manage Location Menage Signage uim E Manage Building Title Start Date End Date Edi Delete eee ET mm aan ole zx Manage Venue GE Manage Device GB anage Group a Manage User Manage Announcement Manage Signa fi Manage Theme alr Manage Survey E Status Monitor Figure 50 Manage Signage The list of registered signages are displayed You can add delete or edit a signage from this homepage Adding a Signage 1 Click on the Add Signage Button The following screen is displayed Tite Start Date owawzors FS EndDate omama FS Interval Time sce E List of Images Addimage Si image Browse Duration sec Delay sec Delete Figure 51 Add Signage Copyright 2013 Arrive Systems Inc All rights reserved 37 AIP 0800 801 EUM Enter the details like Title Start Date End Date Interval Time for the signage Add images that make up the signage In case a wrong image is uploaded the image can be deleted Click on Save The Signage is added To minimize the errors the field details are given below Title Add the title of the signage Start Date Add the start date for the signage display End Date Add the end date for the signage display Interval Time Ad
5. Click on the Survey Button VERITY 3 30 WED JUL 24 2013 Cheers to our Marketing Team for winning the Industry Excellence Award for best creative campaign Way to go Ber CALENDAR SURVEY NOTE Figure 106 Survey Home The active survey is displayed Fill in the survey and click on Finish id Note The image below is a test survey SURVEY Did the Lecture meet your expectations 9 Yes O no Finish gt Figure 107 Sample Survey Ranvrinht A 5012 Arriva Cuetamo Inn NA rinhte racaninn Copyrig ht 2013 Arrive Systems Inc All rights reserved T2 e AIP 0800 801 EUM el rrive y The survey results are displayed SURVEY RESULTS Did the Lecture meet your expe Total Response 8 Yes Figure 108 Survey Results Click on Back to return to the main window 2 3 Using Calendar Systems InfoPoint application can be integrated with MicroSoft Exchange accessed through MS Outlook for making reservations This option has few pre requistes Refer to the InfoPoint Pre Installation Checklist manual to complete the same 1 In Microsoft Outlook click on click on Calendar kJ Ca AB folders are up to date 3 Connected to Microsoft Exchange Da BD 100 Figure 109 Calendar HomePage Copyright 2013 Arrive Systems Inc All rights reserved 73 AIP 0800 801 EUM al r IVe 2 Select the room Double click on the timebar BECHER eon o send Recewe Folder
6. Copyright 2013 Arrive Systems Inc All rights reserved 21 AIP 0800 801 EUM Editing a Floor 1 Click on the Edit Button The screen below is displayed Edit Floor Location Name visionaire sj Visionaire busting Floor Name Description Figure 26 Edit Floor arrive The Location Name Building Name Floor Name and Description can be edited 2 1 2 4 Managing a Venue 1 Click on Manage Venue from the Manage Resources home page The home page is displayed arrive Christopher Murdoch a Manage Location Manage Venue E Manage Building Location Name Building Name Visionaire Visionaire buiding a Manage Floor Vesionaire Visionaire building Manage Venue Visionaire Visionaire building gE Manage Device Visionaire Visionaire building Visionaire Visionaire bu ding a Manage Group Visionaire Visionaire building n Manage User Visionaire Visionaire building Visionaire Visionaire buildin x Manage Announcement 9 3 Manage Signage f Manage Theme 4 Manage Survey Floor Name Ground Floor Ground Floor Ground Floor Ground Floor Ground Floor Ground Floor Ground Floor TEST ROOM Description IN Venue T Seating Capacity Room with 2 projecters Class AMITY ARYAN ASTRO ATLAS ACTION ROOM Figure 27 Manage Venue Meeting Room 1 1 1 1 1 1 1 Edit eeoeee e Delete FOPOINT li amp Delete e The list of configured Venues a
7. Copyright 2013 Arrive Systems Inc All rights reserved 41 AIP 0800 801 EUM alr r IVe Editing a Theme 1 Click on the Edit Button The screen below is displayed Marketing Meeting Alexandar Ferguson ir Qs Figure 57 Edit Theme You can edit the following fields from the screen Description Click on the color picker or enter a relevant hexa decimal number to gener Background Color ate the required background color Click Browse to select a new image file Note the logo should be in PNG format and the size of the image must be 168X46 pixels Logo Theme Name Edit the name of the theme Copyright 2013 Arrive Systems Inc All rights reserved 42 AIP 0800 801 EUM ell r rive y 2 1 2 11 Managing Survey 1 Click on Manage Survey from the Manage Resources home page The home page is displayed arriver Aal INFOPOINT Christopher Murdoch amp O PF nae toca Manage Survey Ma survey E Manage Building Survey Name Description Date EndDate Edit Delete go 0 Em HF jamn e o EE manage Venue BEJB manage Device ap Manage Group A Manage User X Manage Announcement s Manage Signage fy Manage Theme Figure 58 Manage Survey The list of existing surveys is displayed You can add delete or edit a survey from this homepage Adding a Survey 1 Click on the Add Survey Button The following screen is displayed Figure 59 Add Survey Copyright
8. User Manual 5 AIP 0800 801 EUM al r IVe Contents LA OOU UO DENN 4 2 Using Arrive InfoPoint 4 2 1 Using InfoPoint Web Server 4 2 1 1 Managing Reservations 1 2 1 2 Managing Resources 14 2 1 2 1 Managing Locations 15 2 1 2 2 Managing Building 17 2 1 2 3 Managing Floor 20 2 1 2 4 Managing a Venue 22 2 1 2 5 Managing Device 25 2 1 2 6 Managing Group 28 2 1 2 7 Managing Users 31 2 1 2 8 Managing Announcement 34 Arrive Info Point 2 1 2 9 Managing Signage 37 2 1 2 10 Managing Theme 40 User Man ual 2 1 2 11 Managing Survey 43 2 1 2 12 Using Status Monitor 45 2 1 2 13 Using Bulk Upload 46 2 1 2 14 Managing Catering 40 2 1 2 15 App Push 55 2 1 3 View Report 56 2 1 4 Miscellaneous Lane 58 2 2 Using the Device 62 2 2 1 Booking a Room 62 2 2 2 Managing Meetings 65 2 2 2 1 Modifying a meeting 66 2 2 3 Viewing the Calendar information 67 2 2 4 Adding a Note 68 2 2 5 Retrieving Venue Information 10 2 2
9. 1 Click on the Add User Button The screen below is displayed Password Confirm Password Email Group Figure 42 Add User Copyright 2013 Arrive Systems Inc All rights reserved 31 AIP 0800 801 EUM e rrive The dialogue box prompts for First Name Middle Name Last Name Title User Name Password Confirm Password Email ID Group Enter the details and click on Save To minimize the errors the fields are detailed below Description First Name Add the user first name Middle Name Add the user middle name Last Name Add the user last name Title Add the title for the user User Name Add the user name Password Add the password for the user Confirm Password Re enter the password for the user Email ID Add the email ID for the user Group Choose the group from the drop down menu Note Select the Executive Assistant option from the Group drop down list This will enable you to assign this user as an executive assistant to a group Deleting an User 1 Click on the Delete Button The Delete User Profile screen is displayed Click on OK to confirm the deletion Ave you sure you want to delete this User Profile 7 Cancel Figure 43 Delete User Copyright 2013 Arrive Systems Inc All rights reserved 32 AIP 0800 801 EUM ell r rive y Editing an User 1 Click on the Edit Button The screen below is displayed Figure 44 Edit User The First Name Midd
10. 2013 Arrive Systems Inc All rights reserved 43 AIP 0800 801 EUM Enter the details and click on Save Add questions to build the survey The survey is stored You can add the following fields from the screen Survey Name Add the survey name MUR dm Q S EET eean OO psp MS pipe em i EE I Fr ER ERRORES pep MT ER E pac ee m Deleting a Survey 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Are you sure you want to delete this Survey ok Cael Figure 60 Delete Survey Copyright 2013 Arrive Systems Inc All rights reserved 44 AIP 0800 801 EUM Editing a Survey 1 Click on the Edit Button The screen below is displayed Ii wee We the most NEREEN o e Figure 61 Edit Survey The Survey Name Description Start Date End Date List of questions Venue can be edited 2 1 2 12 Using Status Monitor 1 Click on Status Monitor from the Manage Resources home page The Status Monitor page is displayed Pa arrive 9 8 Christopher Murdoch Manage Location gt Status Monitor nfapoint E Manage Building S Manage Floer ATLAS Visionare AMITY Vesionaire Manage Venue ACTION ROOM Visionaire EB Manage Device ARYAN Visionaire pen Manage Group e 2N111 Mercury Visionarre Manage Use A TES ASTRO Vi
11. 5 1 Changing Venue Settings Ti 22 6 SUNG Y 72 2 3 Using Calendar Systems 73 Copyright 2013 Arrive Systems Inc All rights reserved 2 AIP 0800 801 EUM ell rrive 3 Copyright Notice and Trademarks This product incorporates copyright protection technology and other intellectual property rights owned by Arrive Use of this copyright protection technology must be authorized by Arrive and is intended for limited viewing uses only unless otherwise authorized by Arrive Reverse engineering or disassembly is prohibited No part of this document may be reproduced or transmitted in any form or by any means without the prior written permission of Arrive Arrive reserves the rights to modify its products including their characteristics specifications accessories and any other information stated herein without notice The official printout of any information shall prevail should there be any discrepancy between the information contained herein and the information contained in that printout This product and related documentation are proprietary to Arrive By Arrive Systems Inc All trademarks belong to their respective holders Copyright 2013 Arrive Systems Inc All rights reserved Copyright 2013 Arrive Systems Inc All rights reserved 3 Zu AIP 0800 801 EUM arrives 1 Introduction Arrive InfoPoint is a powerful Interactive Room Sign that simplifies room scheduling dramatic
12. Are you sure you want to delete this Catering Item Figure 76 Delete Catering Item 2 1 2 15 App Push The user can upgrade the device from the Web Application arriver Catherine Washington Manage Location Manage Building Date Venue 7 21 2013 3 44 16 PM 2N111 Mercury Manage Floor ie T Manage Venue ELE Manage Device aq Manage Group A Manage User e Manage Announcement a Manage Signage f Manage Theme ar Manage Survey L Status Monitor InfoPoint 10031006 zip Figure 77 App Push Copyright 2013 Arrive Systems Inc All rights reserved arrive INFOPOINT O ao Add App Push Version Updated 10031006 e 55 AIP 0800 801 EUM e rrive 1 Click on App Push The below screen is displayed Figure 78 Uploading the APK File Browse and upload the APK file in ZIP format Select the Venue for which the upgrade is applicable Click on Save 2 1 3 View Report 1 Click View Report from the Manage Resources home page The View Report home page is displayed Using this option the reports of various forms can be captured dd INFOPOINT Chnstopher Murdoch O amp Q9 Types of Report Select Type j Start Date 11 26 2012 As End Date 11 26 2012 iS Figure 79 View Reports Copyright 2013 Arrive Systems Inc All rights reserved 56 AIP 0800 801 EUM Reports can be generated based on Organizer Schedule Organizer Availability or Organizer Utilization Afte
13. Catering Attendees and Attachments By default the window opens with Reservation tab active The Add Reservation dialog box helps you select the Organiser Subject Start Time and End Time Enter the details in the dialog box Copyright 2013 Arrive Systems Inc All rights reserved 7 AIP 0800 801 EUM arrive Reservation Catering Attendees Attachments Organizer _ Select Organizer Subject Date 06 21 2013 H Start Time 9 00AM 9 Duration 60 Mins End Time 10 00AM gt gt J Recurrence Primary Location Figure 5 Add a reservation To minimize the errors the fields available in the Add reservation screen are detailed below Description Organizer Select the name of the meeting organizer Subject Enter the subject for the meeting Date Set the meeting date Start Time Enter the start time of the meeting End Time Enter the end time of the meeting Automatically computed based on start and end time Duration Alternatively if the start time and duration are entered the end time gets adjusted accordingly Note Assign Start time and End time to every meeting This helps the participants to plan their schedule and also supplements the optimum room utilization Copyright 2013 Arrive Systems Inc All rights reserved 8 AIP 0800 801 EUM el r rive y Fa Note You can make reservations for recurring meetings The frequency of recurrence can be Daily or Weekly The recurring re
14. Intelligent Resource Scheduling System fad Francais Deutsch appl Username Password Forgot Reset password Login Figure 1 InfoPoint Homepage Note The application supports user interface in English French Arabic and German ng The user can choose a language of his preference from the list The menus and dialogue boxes are language specific The default language is English Copyright 2013 Arrive Systems Inc All rights reserved 5 AIP 0800 801 EUM 2 Login to the application using the valid Username and Password Click on Login arriver INFOPOINT Welcome to Arrive InfoPoint Intelligent Resource Scheduling System av Username admin Password 00000 Forgot Reset password Login Figure 2 Login Page Note Default Login admin Default Password nimda1 for all language interfaces 3 The Lounge Page of the InfoPoint application is displayed as shown below gt gt m 7 arriver at Catherine Washington Welcome to Arrive InfoPoint Lounge The Manage Reservation option allows users to reserve a venue for a meeting it also allows users to edit and cancel a Frequently Reservation reservation z len Manage Reservabon Manage Manage Survey Resources The Manage Resource option allows users to view edit and add existing resources Manage Announcement View Report a ee The Reports option allows users to view and print reports Reports are exported in pdf doc xls and rtf file for
15. Local Onk Q Cument E 150 18 F e name Arabic Localization Figure 12 Adding Attachments to Reservation Copyright O 2013 Arrive Systems Inc All rights reserved 13 AIP 0800 801 EUM arrive Reservation Catering Attendees Attachments F e Name File Size Arabic Localization xis 1560064 Figure 13 Adding Attachments to Reservation 2 1 2 Managing Resources The Manage Resources use case allows the user to add edit and view resources like Location Building Floor Announcements Themes and many more Each of them is taken up in detail in the below sections zm e 3 H m arriver INFOPOINT Catherine Washington Welcome to Arrive InfoPoint Lounge O amp Qo Manage re MN 4 Frequently po R tion e RR HR ER MN De i m M LR d B Acco Pages Manage Reservation Mana Manage Survey R ge The Manage Resource option allows users to view edit and add existing resources eSources Manage Announcement View Report sema E J Manage Floor EX Manage Venue Manage User Manage Theme gE Manage Device ap Manage Group Pel Manage User e pon ess Manage Catering Emergency Announcement fy Manage Theme ar Manage Survey m Status Monitor B ee Ni wr a R The Reports option allows users to view and print reports Reports are exported in pdf doc xis and rtf file formats eport Figure 14 Manage Resources Copyright O 2013 Arrive Systems Inc All rights reserved 14 AIP 0800 801 EUM el r rive 3 2 1 2 1 Ma
16. Monitor 4 Bulk Upload d em Figure 67 Managing Catering The list of existing categories of food items are displayed You can add delete or edit categories from the homepage Copyright 2013 Arrive Systems Inc All rights reserved 48 AIP 0800 801 EUM ell r rive pE Adding an Item Category 1 Click on the Add Item Category Button The screen below is displayed There are three tabs Main Category Sub Category and Catering Item By default the Main Category tab is open Add Item Category Main Category Sub Category Catering Item wancanane fd Main Category Description Figure 68 Add Main Category The dialogue box prompts for Main Category Name and Main Category Description Enter the details and click on Save The Main Category details are stored You can add the following fields from the screen Description Main Category Name Name of the Main Category Main Category Description Description of the Main Category Copyright 2013 Arrive Systems Inc All rights reserved 49 AIP 0800 801 EUM el rrive 2 Click on the Sub Category tab The screen below is displayed Add Sub Category Main Category Sub Category Catering item Main Category Select Main Category Sub Category Name Sub Category Description Figure 69 Add Sub Category The dialogue box prompts for Main Category Sub Category Name and Sub Category Description Enter the details and click on Save
17. Systems Inc All rights reserved 17 AIP 0800 801 EUM Adding a Building 1 Click on the Add Building Button The following screen is displayed Add Building Locaton Name Select Location zj Building Name Description Figure 20 Add Building The dialogue box prompts for Location Name Building Name and Description Enter the details and click on Save The Building details are stored To minimize errors each of the field is explained below Description Location Name Add the location name Building Name Add the building name Description Addthe building description Copyright 2013 Arrive Systems Inc All rights reserved 18 a AIP 0800 801 EUM el rrive 3 Deleting a Building 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Are you sure you want to delete this Building Figure 21 Delete Building Note Prior to deleting a Building ensure the Floor gt Venue configured for the Building is deleted Editing a Building 1 Click on the Edit Button The screen below is displayed Edit Building Location Name visionaire Buking Name Visionaire building New bui in dubai campus Description Figure 22 Edit Building The Location Name Building Name and Description can be edited Copyright 2013 Arrive Systems Inc All rights reserved 19 AIP 0800 801 EUM 2 1 2 3 Managing Floor 1 Click on M
18. rrive 3 6 You can open the file and view it You can use the file as template to enter all the reservation details arriver 298 INFOPOINT Chnstopher Murdoch a Manage Locabon Buik un a mm Template en lt sv Read Only Microsoft Excel Page Layout Formulas Data Reven View Team E Manage Buikling 1 n PIE cmm 7A grenset As ESTAJ J pon P Delete a Manage Floor meg x 4 Eee 2 5 Com Manage Venue F 6 H g Manage Device IRoomNarfstartDate StartTime EndTime Duration Subject OrganizerName 2 2N111Me 6 16 2012 12 00 00 13 45 NULL SPEDA11 useri ap Manage Group 3 2N111Me 6 16 2012 8 00 3 15 NULL CURRSS6 userl 2N111Me 6 16 2012 10 00 11315 NULL FO D311 userl A Manage User 3 6 7 VR Manage Announcement 3 L9 a Manage Signage 10 n fi Manage Theme 12 ES Manage Sur 24 Jr g Survey 5 Em Status Monitor z Bosne i Manage Catering Figure 66 Sample Template 2 1 2 14 Managing Catering 1 Click on Manage Catering from the Manage Resources home page The home page is displayed arrives Akal INFOPOINT Christopher Murdoch amp gt Manage Location Manage Catering View Catering Schedule Add ItemvCategory E Manage Building Name Descripbon Edi Delete Bread Break Fast J Manage Floor e o Manage Venue EB Manage Device Manage Group Manage User Manage Announcement Manage Signage edt Manage Theme Pg Manage Survey Em Status
19. 13 Arrive Systems Inc All rights reserved 28 AIP 0800 801 EUM The dialogue box prompts for Group Name and Description Enter the details and click on Save To minimize the errors the fields are detailed below Group Name Add the group name Description Add a description for the group Deleting a Group 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Are you sure you want to delete this User Group Figure 38 Delete Group Copyright 2013 Arrive Systems Inc All rights reserved 29 c AIP 0800 801 EUM e rrive 9 Editing a Group 1 Click on the Edit Button The screen below is displayed Figure 39 Edit Group The Group Name and Description can be edited Assigning Executive Assistant Once you have created a group you may have to assign an executive assistant who would be responsible to make all reservations for that particular group Click on Assign Executive Assistant The following screen is displayed Assistant Name Select Executive Assistant Select Orgarazer Figure 40 Assign Executive Assistant Assign an executive assistant from the drop down list and select the name of the Organizer Copyright 2013 Arrive Systems Inc All rights reserved 30 AIP 0800 801 EUM el r rive I 2 1 2 7 Managing Users Click on Manage Users from the Manage Resources home page The home page is di
20. Note You can Edit or Cancel the meeting prior to commencement lt Note You can Extend or End the meeting post commencement The application also allows you to search for a venue in a specific building or specific floor or a venue with a set of devices This option is highly recommended when a meeting demands a certain set of devices You can search for an existing venue by clicking Venue Availability Copyright 2013 Arrive Systems Inc All rights reserved 10 AIP 0800 801 EUM ell r rive I Search Venue Location Select Location M Building Floor Venue Type Select Venue Type 00000 Venue Name Date 07 07 2013 fs Timing Start Time Select v End Time Select Seating Min Capacity Max Capacity _ No Device Devices _ Video Camera _ DVD Player Search Figure 8 Venue Availability To minimize the errors the fields available in the Venue Availability screen are detailed below Description Location Name Select a location from the drop down menu Building Select a building from the drop down menu Floor Select a floor from the drop down menu Select the venue type from the drop down menu For example a meeting room Venue Type ae classroom training room etc Venue Name Enter the venue name Date Enter the meeting date Timing Select the duration Seating Specify the seating capacity requirement Devices Select the device requirement When a reservation is made Catering sc
21. The Sub Category details are stored You can add the following fields from the screen Description Main Category Select the Main Category to which the sub category belongs Sub Category Name Name of the Sub Category Sub Category Description Description of the Sub Category Copyright 2013 Arrive Systems Inc All rights reserved 50 AIP 0800 801 EUM eli r rive 3 3 Click on the Add Catering Item tab The screen below is displayed Add Catering Item Main Category Sub Category Catering tem Man Category Setet Man Category JJ Sub Category Select Sub Category zje Item Name Item Description Lead Time Minutes Available Location Name Oo Jem Figure 70 Add Catering Item The dialogue box prompts for Main Category Sub Category Item Name Item Description and Lead Time Enter the details select the location where the item will be available and click on Save The Catering Item details are stored You can add the following fields from the screen Description Main Category Name Select the Main Category to which the catering item belongs Sub Category Select the Sub Category to which the catering item belongs Item Name Name of the Item Item Description Description of the item Lead Time in mins The lead in mins for the item to be made available Copyright 2013 Arrive Systems Inc All rights reserved 51 AIP 0800 801 EUM Edit the Items In the Manage Cater
22. Vien 2 788 EEE Te asa S gun t lg Address Book New N New Online Today Next7 Day wen Week Menih Open Calendar E mail Share Publish Calendar Appointment Meeting Item Meeting Days eek Calendar Groups Calendar Calendar Online Permissions New Online Meeting Go To Arrange Manage Calendars Share Find 4 November 2012 gt x SuMo TuWe Th Fr Sa November 28 2012 Search Calendar Ctri E 2 28 1123 REC e EN 2m 39 40 500 6 7 go 11 12 13 14 15 16 17 18 192021 22 BA Wednesday November 28 2012 od EIE Double click to schedule meeting with all the members y i eS E Ki i 1 kJ Ca 3 X E Figure 110 Initiate Reservation 3 Enter the subject of the meeting Note that the Room name is already added to the To list You can add the list of attendees to whom the invite needs to be sent out to the list Click on Send Bid e Untitled Meeting o go 2 mcm Meeting Insert FormatTet Review 20 x gj Calendar i t sa we a 9 d Prvate 2 z z Show As i Busy d A amp Forward Siy High Importance Delete Scheduling Online Cancel Address Check Response Reminder 15 minutes Recurrence Time Categorize Zoom Ml oneniote Assistant Meeting Int Book Names Options Zones Finder p Low Importance Actions Show Online Meeting Attendees Options Tags Zoom Q Invitations have not been sent for
23. ally Arrive InfoPoint optimizes resource utilization and erases redundancy at low and modest operating costs Arrive InfoPoint boasts of a robust integration with calendar systems like Microsoft Outlook and Lotus Notes an InfoPoint web server scheduler and touch enabled device placed outside the room to make the necessary booking The user can select any of the suitable method to book the resources on single or recurring basis The brilliance of Arrive InfoPoint lies in the simplicity of usage The purpose of the guide is to provide step by step guidance to get acclimatized with the product and use it efficiently and correctly 2 Using Arrive InfoPoint Arrive InfoPoint offers three different platforms for room reservation 1 Web Interface 2 Interactive Device Arrive InfoPoint ID 800 3 Calendar Systems Using the product from each of the platforms is explained in detail in the below sections 2 1 Using InfoPoint Web Server The InfoPoint web server can be accessed from any computer on the network em a Note The most recent Silverlight plug in is required to access the application Note The resolution of the machine hosting the InfoPoint application should be 1024 x 768 and above Copyright 2013 Arrive Systems Inc All rights reserved 4 AIP 0800 801 EUM 1 Type the URL of the server The Homepage of the application is displayed arrivef INFOPOINT Welcome to Arrive InfoPoint
24. anage Floor from the Manage Resources home page The home page is displayed gt oy a arriver INFOPOINT Christopher Murdoch o fad Man L t Manage Floor Add Floor Manage Building Location Name Building Name Floor Name Description Edit Delete Visionaire Visionaire building Ground Floor Development Floor o Figure 23 Manage Floor The list of configured Floors is displayed You can add delete or edit a floor from this homepage Adding a Floor 1 Click on the Add Floor Button The screen below is displayed Add Floor Location Name Select Location Building Name Select Building 7 Floor Name Description Figure 24 Add Floor The dialogue box prompts for Location Name Building Name Floor Name and Description Enter the details and click on Save The Floor details are stored Copyright 2013 Arrive Systems Inc All rights reserved 20 AIP 0800 801 EUM el r rive 3 To minimize errors the fields are detailed below Description Location Name Add the location name Building Name Add the building name Floor Name Add the floor name Description Add the floor description Deleting a Floor 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Delete Floor Are you sure you want to delete this Floor Figure 25 Delete Floor Note Prior to deleting a Floor ensure the Venue configured for the Floor is deleted
25. d the duration to display the signage on the device Add the list of images in the signage by deleting existing ones or adding new images Select Venue Add the venue selected for the signage Deleting a Signage 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Delete Signage Are you sure you want to delete this Signage 0K Jj Canc Figure 52 Delete Signage Copyright 2013 Arrive Systems Inc All rights reserved 38 AIP 0800 801 EUM el r rive I Editing a Signage 1 Click on the Edit Button The screen below is displayed Start Date 09 24 2013 H EndDate 002472013 H interval Time 10 sece Display Type 800 List of Images Figure 53 Edit Signage You can edit the following fields from the screen Description Title Edit the title of the signage Start Date Edit the start date for the signage display End Date Edit the end date for the signage display Interval Time Edit the duration to display the signage on the device Edit the list of images in the signage by deleting existing ones List of Images Add Image or adding new images Select Venue Edit the venue selected for the signage Copyright 2013 Arrive Systems Inc All rights reserved 39 c 2 1 2 10 Managing Theme 1 Click on Manage Theme from the Manage Resources home page The home page is displayed
26. e Device Model Figure 32 Add Device The dialogue box prompts for Device Name Device Icon and Device Image Enter the details and click on Save The Device details are stored Copyright 2013 Arrive Systems Inc All rights reserved 25 vr AIP 0800 801 EUM e rrive To minimize errors the feild details are mentioned below Description Device Name Add the device name Device Icon Add the device icon Device Image Add the device name Device Make Add the device make Device Model Add the device model Deleting a Device 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Are you sure you want to delete this Device 9K Came Figure 33 Delete Device Copyright 2013 Arrive Systems Inc All rights reserved 26 AIP 0800 801 EUM ell rrive 3 Editing a Device 1 Click on the Edit Button The screen below is displayed Edit Device Device Name Video Camera Device Icon VC png Browse Resolution Must be 16X16 of PNG Device Image Browse Image Must be of PNG Device Make Device Model Figure 34 Edit Device The Device Name Device Icon Device Image Device Make and Device Model can be edited Assigning a Device to a Venue 1 Click on the Assign Devices to Venue Button The following screen is displayed Assign Devices To Venue Select Venue Select Devices Assign Device to Venue x E Device Name Add Name 4 Veri
27. e for which the schedule is being uploaded StartDate Start Date of the schedule StartTime Start Time of the schedule EndTime End Time of the schedule Duration Duration of the schedule Subject Topic Subject for the schedule OrganizerName Name of the organizer of the schedule Copyright 2013 Arrive Systems Inc All rights reserved 46 AIP 0800 801 EUM arrive 3 Select the csv file Click Save to upload the collective reservation details This option also gives an interface to download the reservation schedule of a venue 4 Click on Click here To Download The Bulk Upload Template E gt AG arrive INFOPOINT Christopher Murdoch O amp 9 Manage Location Bulk Upload E Manage Building J Manage Floor z Manage Venue FE Manage Device Manage Group Click Browse to select an excel file Manage User Manage Announcement Click here to download the Bulk Upload Template Manage Signage Save Manage Theme va 8 i T Manage Survey Status Monitor Figure 64 Bulk Download 5 In the File Download dialog box choose the relevant option to download file Explorer What do you want to do with Template csv Size 484 bytes Type Microsoft Excel 2003 From 10 1 1 10 Open The file won t be saved automatically gt Save gt Save as Figure 65 Download Dialog Box Copyright 2013 Arrive Systems Inc All rights reserved 47 AIP 0800 801 EUM e
28. e the room to make the necessary reservation view the calendar add notes and view the venue information Based on the venue type selected meeting room or class room the user interface supported by the device will vary slightly Both the interfaces are depicted below 2 2 1 Booking a Room Note Supported if the venue type is a meeting room 1 Click on the Book button The home page is displayed For an authorized venue a Please enter the login credentials to proceed Note that the login details are registered as Organizer details After successful login enter the meeting details Korelin User Name Password Figure 89 Login Copyright 2013 Arrive Systems Inc All rights reserved 62 AIP 0800 801 EUM Login User Name christopher Password kikik For an un authorized venue a Enter the meeting details 21010 4 Organizer Mr Catherine Washington Subject Ad hoc Meeting Start Time 02 48 PM Duration 60 EndTime 03 48 PM Copyright 2013 Arrive Systems Inc All rights reserved 63 cM AIP 0800 801 EUM arrive r The following fields need to be populated Description Subject Enter the meeting subject Start Time Enter the meeting start time Duration Enter the duration in minutes Enter the end time of the meeting Note This field also automatically End Time populated when the Duration is entered Note The minimum duration for any meeting is 10 minutes b Cl
29. easPOtPesONTOP PPPIPOOUEPOOTTETOUUETPOST UEROOPTUT OTPOTO 0 0290990900098 09 999 00000 PO TUTO 900 9 V OPO T9 PO 9 DUES OO OS OOPOTPORPPOPOOTNUOADPOPOS E UROOPTITOSUPOPOTCTOPOR POT OTPOROOOO0000P9 00994090 POP UPO 99000 P PVP O RERO C PPPOUVPTOO CUTS PO OO UPeOP OO SERED TO OS e PP OPO PUO OUS 25 26 z 8 30 1 ES 3 4 5 6 7 E Start time Wed 11 28 2012 E AN day event Endtime Wed 11 28 2012 230m a Suggested times 3 30 PM 4 00 PM 1 available room 4 00 PM 4 30 PM 1 available room 4 30 PM 5 00 1 available room See more about Durga Naithani Figure 112 Furnishing the meeting details 2 BEEN ome Senay Receive Folder Vien 9 VERET buer New New Online Today Net Day ed Week Month Meeting Days New Online Meeting Go To fa fj Manage Calendars Share Find Appointment m Items Figure 113 Furnishing the meeting details 3 Copyright 2013 Arrive Systems Inc All rights reserved 75 AIP 0800 801 EUM e r rive I DHI evis Untitled Meeting o 89 g Format Text Review 9 Gl Calendar Bm i un c A vi Private Bs Busy x S remm E s Res rn Time Categorize rens b Cancel Address Check e minder minutes Currence Zoom E Bonenote pommes Mein se Rm des JI a od Zones Low Importance Attendees Options Invitations have not been sent for this meeting Conflicts with another appointment on your Calendar Mic
30. ed Location Name Buslding Name Floor Name Venue Type Venue Name Figure 30 Edit Venue The Location Name Building Name Floor Name Venue Type Venue Name Description Theme Display Type Seating Capacity can be edited Copyright 2013 Arrive Systems Inc All rights reserved 24 AIP 0800 801 EUM ell rrive 3 2 1 2 5 Managing Device 1 Click on Manage Device from the Manage Resources home page The home page is displayed gt A 4 s Me a TM arrives INFOPOINT Christopher Murdoch o fad Q Manage Location Manage Device Assign Devices To Venue Add Device E Manage Building Device Name Device Icon Device Image Device Make Device Model Edit Delete Video Camera VC png 1 Manage Floor DVD Player DVDplayer png Manage Venue Laptop Laptop png Laptop png r7 o gH Manage Device Document Camera Doc cam png VCR png VCR VCR png 9 i ap Manage Group PC PC png 7 A n Manage User Projector Projector png Projector png ex Manage Announcement a Manage Signage fi Manage Theme P Manage Survey m Status Monitor Figure 31 Manage Device The list of registered devices is displayed You can add delete or edit a device from this homepage Adding a Device 1 Click on the Add Device Button The following screen is displayed Add Device Device Name Device Icon Resolution Must be 16X16 of PNG Device Image Image Must be of PNG Device Mak
31. ement Type Start Date 03 4 7013 45 End Date 03 24 2013 fis Start Time 103444 5 End Time 11 34 AM Figure 47 Add Announcement Description Announcement Add the announcement Textual input Venue Select Venue from the list for the announcement Announcement Type Select the announcement type Start Date Assign a start date for the announcement End Date Assign a end date for the announcement Start time Enter the start time for the announcement End Time Enter the end time for the announcement The duration for the announcement is auto computed if the start time and end time are furnished Duration Enter the details and click on Save The Announcement is stored Copyright 2013 Arrive Systems Inc All rights reserved 35 AIP 0800 801 EUM el rrive 3 Deleting an Announcement 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Delete Announcement Are you sure you want to delete this Announcement LX j Figure 48 Delete Announcement Editing an Announcement 1 Click on the Edit Button The screen below is displayed Announcement Type ts Informational s Warning Start Date 08 24 2013 fis End ate 03 24 2013 fs Start Time 1034 AM gt End Time 1134 AM 7 Durabon 60 Minutes Figure 49 Edit Announcement The Announcement and the Venue can be edited Copyright O 2013 Arrive Systems Inc All rights reserved 36
32. gton Welcome to Arrive InfoPoint Lounge o Manage 4 Frequently The Ma R tion allows to for it also allows to edit and cancel EG R tion 1 r eservation option users to reserve a venue for a meeting it a users a m A Pages Manage Reservation Manage Manage Survey R The Manage Resource option allows users to view edit and add existing resources rces Manage Announcement View Report Ot View D The Reports option allows users to view and print reports Reports are exported in pdf doc xis and rtf file formats Manage User Report Manage Theme Manage Catering Emergency Announcement Figure 83 Miscellaneous Copyright O 2013 Arrive Systems Inc All rights reserved 58 p AIP 0800 801 EUM alr r IVe Logout 1 Click O The currently logged in user is logged out and the Login Page is displayed arriver INFOPOINT Welcome to Arrive InfoPoint Intelligent Resource Scheduling System o Go Francais Deutsch EU g Username Password Forgot Reset password Figure 84 Login Page Help 1 Click The following screen is displayed As vow 4 TM arriver INFOPOINT Catherine Washington Welcome to Arrive InfoPoint Lounge O amp age The Manage Reservation option allows users to reserve a venue for a meeting it also allows users to edit and cancel a vern Reservation reservation Help gt Manage Reservation Manage E Manage Survey R rces The Manage Resource option allows users to view edit and add existing res
33. hedule can be assigned to the Reservation Click on Catering tab The screen below is displayed Select the item The data related to the item are populated Click on Save Copyright 2013 Arrive Systems Inc All rights reserved 11 AIP 0800 801 EUM Add Reservation Reservation Catering Attendees Attachments Selected Items Item Name Service Time Quantity Unt P TotalPrice Special Note Status Delete 500 500 Pending Veg Sandwich 5 00 PM 1 Figure 9 Adding Catering to Reservation You can delete the catering schedule if needed by clicking on the Delete Button Click on Attendees tab The screen below is displayed Click on the required names The attendees get added to the reservation Click on Save Add Reservation Reservation Catering Attendees Attachments Christopher Aranda Catherine Figure 10 Adding Attendees to Reservation 12 Copyright 2013 Arrive Systems Inc All rights reserved AIP 0800 801 EUM el r rive 3 Click on Attachments tab The screen below is displayed Figure 11 Adding Attachments to Reservation Click on Q The screen below is displayed Choose the file and click on Open The user can select single or multiple attachments as per requirement and use the same in the meeting Click on Save Aeterno CP 02013 re E a pF E m e fa B v CM Service Request Note 1 Computer m ee rond e amp WIN 7OS c 497 XX ca Data D recent ca
34. ick on the Book button 2 The booking details are displayed The device glows red if the room is busy or or else glows green VERITY 2 58 m WED JUL 24 2013 Ad hoc Meeting amp BOOK CALENDAR NOTE Figure 92 Busy Room Status Copyright 2013 Arrive Systems Inc All rights reserved 64 AID onn Ona CI INA AIP 0800 801 EUM WED JUL 03 2013 Cheers to our Marketing Team for winning the Industry Excellence Award for best creative campaign Way to go e 9e CALENDAR Figure 93 Free Room Status 2 2 2 Managing Meetings The device displays the reservation information You will need to click the TAP TO CHECK IN option to enable the meeting Note If the meeting is not enabled within ten minutes of meeting start time the meeting is cancelled 1 Click on TAP TO CHECK IN The meeting is enabled VERITY 2587 WED JUL 24 2013 TAP TO ENA CJ CALENDAR NOTE INFO Figure 94 Enable the meeting Damien IN S C systems Inc All rights reserved 65 y ht AN 9N19 Arriin C LOpyrignt ZUTS AITIVE gt 2 2 2 1 Modifying a meeting You can Extend or End the current meeting Click the red indicator the Extend and End buttons appear on the device VERITY 2 58 m WED JUL 24 2013 Ad hoc Meeting amp 8 CALENDAR Figure 95 Modifying the meeting 1 Click Extend A time bar showing 5 minute intervals is displayed Drag the slider to extend you
35. ing home page click on the main category All the sub categories belonging to it are listed Click on the sub category and the items belonging to the sub category are listed You can click on the Edit button next to the Main Category or Sub Category or Item to edit the required Edit Main Category Figure 71 Edit Main Category Copyright 2013 Arrive Systems Inc All rights reserved 52 AIP 0800 801 EUM Main Category Sub Category Name Sub Category Description Figure 72 Edit Sub Category Edit Catering Item Catering Item Main Category Sub Category Item Name Item Description Lead Time Minutes Available Location Name Ox Jem Figure 73 Edit Catering Item Copyright 2013 Arrive Systems Inc All rights reserved arrive AIP 0800 801 EUM Delete the item In the Manage Catering home page click on the main category item All the sub categories below it are listed Click on the sub category and the items belonging to the sub category are listed You can click on the Delete button next to the Main Category or Sub Category or Item to edit the required Delete Main Category Are you sure you want to delete this Main Category Lm jJ Figure 74 Delete Main Category Delete Sub Category Are you sure you want to delete this Sub Category L k Caen Figure 75 Delete Sub Category Copyright 2013 Arrive Systems Inc All rights reserved AIP 0800 801 EUM
36. le Name Last Name Title User Name Password Confirm Password Email ID Group of the user can be edited Group Privileges A privilege can be assigned to a group Click on Group Privileges button The screen below is displayed Figure 45 Group Privilege Copyright 2013 Arrive Systems Inc All rights reserved 33 AIP 0800 801 EUM Select the privilege from the drop down menu and select the groups that you wish to assign the privilege Click on Save The privilege is assigned to the groups selected 2 1 2 8 Managing Announcement 1 Click on Manage Announcement from the Manage Resources home page The home page is displayed arriver INFOPOINT Christopher Murdoch O a O ad Manage Location Manage Announcement presser E Manage Building Announcement Announcement Type Venue Start Time End Time Edit Delete Welcome to Visionaire e Campus Detautt All 9 12 2012 9 39 00 fr J Manage Floor Manage Venue HE Manage Device ay Manage Group n Manage User a i Manage Announcement Manage Signage ei Manage Theme i Manage Survey i Figure 46 Manage Announcement The list of registered announcements is displayed You can add delete or edit an announcement from this homepage Copyright 2013 Arrive Systems Inc All rights reserved 34 AIP 0800 801 EUM ell r rive I Adding an Announcement 1 Click on the Add Announcement Button The following screen is displayed Announc
37. mats Manage User Report Manage Theme Manage Catering Emergency Announcement Figure 3 InfoPoint Lounge Copyright 2013 Arrive Systems Inc All rights reserved p AIP 0800 801 EUM el rrive 3 The Homepage provides easy interfaces to navigate to the Previous and Next page and to Refresh the page A history of frequently accessed pages are also displayed on the lounge page The currently logged in user can Logout initiate the Help menu and view the Contact details More details on these is covered in section 2 1 4 Miscellaneous The three main functions that can be executed from the Homepage are 1 Manage Reservation 2 Manage Resource 3 View Report 2 1 1 Managing Reservations The user can add edit or cancel a reservation 1 Click Manage Reservation The reservation homepage is displayed The page has three sections displaying the Calendar the Room list and the Timeline subdivided into 30 minute slots m X gt Q INFOPOINT Christopher Murdoch o A July 2013 Sunday July 07 2013 2013R00M1 Venue Availability jw We th A ET Mo 11213141 5 81 9 101 111 12 15 16 17 18 19 22 29 892507 23 24 25 26 30 31 a PP Verity Dubai H Verity Building 4 I Verity Floor EX 2013RO0M1 EX 2013R00M2 EX 2013R00M3 M A a Figure 4 Room Reservation Page 2 Select the room and Click on timeline The ADD Reservation window is displayed The window has four tabs Reservation
38. nage Catering TEL 9714881 222 Emergency Announcement FAX 9714831 8272 MOB 971 52 918 8698 www vision aire com KEEP IDEAS MOVING NOT PAPER REUSE RECYCLE REDUCE E mail transmission cannot be assured to be secure or accurate as information could be intercepted corrupted lost destroyed arrive late or incomplete or contain viruses The sender therefore does not accept liability for any errors or omissions The information contained in this message or any of its attachments may be confidental and is intended for he exclusive use of the Addresses Anw disclose renroduchon distribution of olher amp 100 X Figure 87 Help Copyright 2013 Arrive Systems Inc All rights reserved 60 AIP 0800 801 EUM el r rive 3 Contact 1 Click R The contact details screen is displayed Request for information can also be filled and sent Contact Details Corporate Headquarters Technical Sales Support Arrive Systems Inc For sales marketing and technical 6737 Katella Ave support Information about services you wish to purchase please contact our sales team at salesGarrivesys com Email infoGarrivesys com Arrive Systems Inc WWW arrivesysS com a 100 wind powered website Figure 88 Contact Copyright 2013 Arrive Systems Inc All rights reserved 61 AIP 0800 801 EUM 2 2 Using the Device You can access the application from a InfoPoint device Arrive InfoPoint ID 800 placed outsid
39. naging Locations 1 Click on Manage Location from the Manage Resources home page The home page is displayed E 3 A A R arriver INFOPOINT Christopher Murdoch 0 faa uM monagetoeton tun E Manage Building Location Name Description Currency Time Zone Start Time End Time Edit Delete um a ee SIG A Manage Floor Manage Venue GE Manage Device ap Manage Group A Manage User Manage Announcement a Manage Signage fy Manage Theme 4 Manage Survey Em Status Monitor Figure 15 Manage Location The list of configured locations is displayed You can add delete or edit a location from the homepage Adding a Location 1 Click on the Add Location Button The screen below is displayed Figure 16 Add Location Copyright 2013 Arrive Systems Inc All rights reserved 15 AIP 0800 801 EUM A rrive The dialogue box prompts for Location Name Description Time Zone Start Time End Time Currency Name and Culture Enter the details and click on Save The Location details are stored You can add the following fields from the screen Description Location Name Add the location name Description Add the description for the location Time Zone Add time zone Start Time Add the Start Time End Time Add the End Time Currency Name Select the currency used at the selected location Select the required Culture from the list offering English Arabic French and Culture German The device inte
40. ources Manage Announcement View Report Cum View az The Reports option allows users to view and print reports Reports are exported in pdf doc xls and rtf file formats gt Manage User Report Manage Theme gt Manage Catering Emergency Announcement Figure 85 Help Main Copyright 2013 Arrive Systems Inc All rights reserved 59 AIP 0800 801 EUM e rrive 3 2 Click on About The screen displaying the details of the software is displayed Software Version 3 5 0 4 Trademark and Copyright O 2012 Arrive Systems Inc All rights reserved Arrive Systems Inc respects the intellectual property rights of others and is committed to complying with U S copyright laws The names of other companies products and services are the property of their respective owners Figure 86 About Click on Close The window closes 3 Click on Help The mail interface with a predefined address is displayed The help query can be mailed to the address A E3 H e gt bos Untitled Message HTML INFOPOINT MESSAGE INSERT OPTIONS FORMAT TEXT REVIEW 23 5 i iz 2 gt Follow Up Q o0 wa Hi h importance Address Check Attach Attach Signature 9 Book Names File item M Low Importance About Names Indude Tags r Help Manage Reservation Manage Survey Subject Manage Announcement View Report Best Wishes Manage User Durga Naithani Technical Writer Manage Theme ICT THAT WORKS FOR YOU ce Ma
41. r meeting Click Extend to proceed Note The current meeting can be extended maximum upto an hour O Figure 96 Extending a meeting Lopyrignt 2019 Arrive Systems Inc All t ial IIS reserved 66 TN AIP 0800 801 EUM ear r IVe 2 You can also End the current meeting Click End on the indicator Confirm by clicking End in the dialogue box Are you sure want to end this session rm mem Figure 97 Ending the meeting 2 2 3 Viewing the Calendar information Note Supported by both the venue types 1 Click the Calendar button on the device The complete reservation details of the meeting room class room is displayed on a daily basis Day Week CALENDAR JULY 2013 3 Figure 98 Calendar View Daily Copyright 2013 Arrive Systems Inc All rights reserved 67 cM AIP 0800 801 EUM arrive The display view can be changed to weekly mode Click on Week tab Day Week CALENDAR Figure 99 Calendar view Weekly 2 2 4 Adding a Note Note Supported by both the venue types You can use the Note button to add and display important information during the meeting This needs a secure connection 1 Click on Note Enter your login credentials to proceed Login User Name Password Figure 100 Note Login details Copyright 2013 Arrive Systems Inc All rights reserved 68 AN S 2 Enter the contents for display the duration of display and click Apply STICKY NOTE
42. r selecting the report type from one of the above the interface further gives an option of narrowing down the report The below screen shots display the steps of report generation ae c A TM arriver 7 INFOPOINT Christopher Murdoch 0 faa Q ett Start Date pe E T Organizer Avaitabeity Figure 80 Report Filters 1 A H a E arriver INFOPOINT Christopher Murdoch 0 fea Types of Report Organizer Availability A Start Date 1126 2012 hs End Date 11 26 2012 fis Bore OM opm 2 Abdul Baqi Mohammed Abdul Qyyum Abhay Dommathmari Abhishek Gajjar Atm henh Mathai Figure 81 Report Filters 2 Copyright 2013 Arrive Systems Inc All rights reserved 57 AIP 0800 801 EUM e rrive 3 2 Click On Generate The screen below contains a sample report Acrobate Format PDF Export Organizer Wise Schedule Report Date 11 26 2012 Date From 11 26 2012 To 11 26 2012 Organizer Date Start Time End Time Venue Subject infopointadmin 11 26 2012 10 48 12 42 ATLAS MEETING 12 43 13 13 ATLAS INTERVIEW 13 35 14 05 ATLAS INTERVIEW 14 14 14 50 ATLAS INTERVIEW 14 48 16 33 AMITY MEETING 14 57 15 42 ARYAN MEETING 14 58 15 24 ATLAS INTERVIEW 15 26 17 26 ATLAS MICROSOFT MEETING Figure 82 Sample Reports The reports can be exported to 4 file formats namely PDF Word Document Excel Sheet or Rich Text Format arrive AA INFO n Q 2 1 4 Miscellaneous Catherine Washin
43. re displayed You can add delete or edit a Venue from this homepage Copyright 2013 Arrive Systems Inc All rights reserved 22 AIP 0800 801 EUM ell r rive I Adding a Venue 1 Click on the Add Venue Button The following screen is displayed Add Venue Visionaire Visionaire Building Figure 28 Add Venue The dialogue box prompts for Location Name Building Name Floor Name Venue Type Venue Name Description Theme Display Type Seating Capacity and click on Save The Venue details are stored To minimize the errors the fields are detailed below Description Location Name Add the location name Building Name Add the building name Floor Name Add the floor name Venue Type Add the venue Type meeting room Class room Venue Name Add the venue name Description Enter the venue description Theme Add the Theme Display Type Add the display type Seating Capacity Add the seating capacity Note The list of rooms synchronised from the active directory cannot be edited or deleted Copyright O 2013 Arrive Systems Inc All rights reserved 23 AIP 0800 801 EUM Deleting a Venue 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Delete Venue Are you sure you want to delete this Venue ok Cancel Figure 29 Figure 23 Delete Venue Editing a Venue 1 Click on the Edit Button The screen below is display
44. rface language is dependent on the value of this field Deleting a Location 1 Click on the Delete Button The screen below is displayed Click on OK to confirm the deletion Delete Location Are you sure you want to delete this Location 9k Cance Figure 17 Delete Location Note Prior to deleting a Location ensure the Building gt Floor gt Venue configured for the Location is deleted Copyright 2013 Arrive Systems Inc All rights reserved 16 AIP 0800 801 EUM el r rive I Editing a Location 1 Click on the Edit Button The screen below is displayed Figure 18 Edit Location The Location Name Description Time Zone Start Time End Time Currency Name and Culture can be edited 2 1 2 2 Managing Building 1 Click on Manage Building from the Manage Resources home page The home page is displayed arriver INFOPOINT Christopher Murdoch 0 faa Q 5808 i Manage Location Manage Building Add Building I Manane E D on DUNN Manage Floor Ez Manage Venue EB Manage Device ap Manage Group a Manage User a i Manage Announcement Location Name Building Name Description Visionaire Visionaire busiding New building in dubai campus e 8 a Manage Signage fj Manage Theme alr Manage Survey Em Status Monitor Figure 19 Manage Building The list of configured buildings is displayed You can add delete or edit a building from this homepage Copyright 2013 Arrive
45. rosoft Exchange EL ses Te amo Subject test Location ASTRO Start time Wed 11 28 2012 4 00 PM 7 E An cay event i 2 Good Tra fj Poor Choose an available room None See more about Durga Naithani Figure 114 Furnishing the meeting details 4 Folder 2 Home Send Receive aas TELT ua asg 2 New Online Today Next7 Day n Week Month Open anne E mail Share Publish Calendar eting Days Calendar Calendar E E mS AM New j Go To n fa fei Share Find 4 November2012 gt s SuMo TuWe Th Fr Sa 4 November 28 2012 3829 3031 1 2 3 45678910 11 12 13 14 15 16 17 18 19 2021 2223 4 25 26 z7 28 29 30 1 2345 67 8 4 Y My Calendars o X Calendar 4 Rooms EJ ABACUS FE action ROOM amy 7 ARYAN Mame E anas Figure 115 Furnishing the meeting details 5 Copyright O 2013 Arrive Systems Inc All rights reserved 76 AIP 0800 801 EUM Warranty Standard one year limited warranty Suggestions and support Thank You for choosing us to serve you Your suggestions for Arrive InfoPoint are welcome Please mail your comments to netsupport arrivesys com To avail technical support mail to netsupport arrivesys com or join our support email list Details for joining our support list are available www arrivesys com Copyright 2013 Arrive Systems Inc All rights reserved 77 n i www arrivesys com
46. servations can also be set to be end on a particular day or after the Nth occurrence of the meeting Click on Recurrence check box The screen below shows the user interface for creating recurring meetings Reservation Catering Attendees Attachments Organizer Select Organizer Date 06 21 2013 fs Start Time 9 00AM gt 9 Duration 60 Mins Primary Location Figure 6 Recurring reservation To minimize the errors the fields available in the Add reservation screen are detailed below Description Recurrence Select the check box if recurring meetings are needed Daily OR Weekly Select the frequency of recurrence Every Weekday Select this option if the meeting is needed to recur every weekday Select this option if the meeting is needed to recur at regular interval of Every Days days For example every 2 days 3 Click Save to save your reservation details 4 Click Close to exit the dialog box 5 The meeting details are displayed on the home page Copyright 2013 Arrive Systems Inc All rights reserved 9 a AIP 0800 801 EUM e rrive 3 Ee gt Ag m arriver INFOPOINT Alexandar Ferguson 0 fad Q June 2013 gt Friday June 21 2013 2N111 Mercury Venue Availability 1 8 15 22 29 Test Edit Cancel Figure 7 Reservation Details Po Note You can make multiple reservations for multiple organizers and venues across different locations fy
47. sionaire VR Manage Announcement ASTRO varnare TEST ROOM Vision re a Manage Signage TEST ROOM Visionaire fi Manage Theme alr Manage Survey smt sitio gt se Building Name Figure 62 Status Monitor You can view the status of all the rooms free or busy from this page The display can be narrowed down by choosing specific options from the drop down lists and clicking on Search This option enables you to get an overall view of the room status Copyright 2013 Arrive Systems Inc All rights reserved arrive Floor Name Ground Floor Search INFOPOINT om eeeeeececcft i 45 AIP 0800 801 EUM alr r Ive 2 1 2 13 Using Bulk Upload 1 Click Bulk Upload from the Manage Resources home page The Bulk Upload home page is displayed Using this option the entire reservation schedule for the venue can be uploaded at an instance arriver eat INFOPOINT Christopher Murdoch O amp Chick Browse to select an excel file A Manage User q 4 Manage Announcement Click here to download the Bulk Upload Template Browne J Lim Figure 63 Bulk Upload 2 Browse for the excel file which contains the complete reservation details for a venue Note The excel file must be of type csv The data must be of the below format Start Start Date Time Each of the parameter is explained below Organizer Name Duration Subject RoomName Description RoomName Name of the venu
48. splayed e gt AB CM arriver INFOPOINT Christopher Murdoch O amp O Manage Location Manage User qQ Group Privileges Add User E Manage Building First Name Last Name User Name Email Group Edit Delete Christopher Murdoch admin exchangetestQarrwelab Everyone Administrator o o Manage Floor Alexandar Ferguson useri alexandar tergusonGwvernity Everyone Organizer C o zz Manage Venue Weert Wert TWserl verttycorp com Organizer Everyone o io Organizer Everyone EFE Manage Device Tuser2 Wser2 1User2 verttycorp int G TUser3 TUser3 TUser3Gverttycorp int Organizer Everyone o ap Manage Group 2User4 Asers 2User 4 verttycorp int Organizer Everyone C ae er ot Manage Announcement anus 2UseSQvertycorpint Organizer Everyone o amp Administrator Administrator AdministratorQweritycorp amp Organizer Everyone T 3 Manage Signage E Daniel Daniel veritycorp int Organizer Everyone o S fj Manage Theme infopointadmin infopointadmin infopointadminGveritycorp Organizer Everyone G Reza Rave rezarave rezaGravecorp Organizer Everyone aP Manage Survey pre o Reza T Rezavisson reza tOvisionaire com Organizer Everyone o ra Status Monitor LLL guum aS ae REF Y Figure 41 Manage Users The list of existing users displayed You can add delete or edit a user from this homepage Note Please note that the list of users synchronized from the active directory cannot be edited or deleted Adding an User
49. this meeting Find a Meeting Room Room Finder VIN From Microsoft Exchange 4 November 2012 gt 1 r Su Mo Tu We Th Fr Sa To ASTRO Send asmo 2 29 30 31 1 2 3 Subject 4 567 8 9 10 emo 11 12 13 14 15 16 17 Rooms 18 19 2021 2 3 4 25 26 27 l 29 30 Start time Wed 11 28 2012 200PM C AN day event End time Wed 11 28 2012 230 PM ES EE Good C Fair Poor amp Choose an available room None Suggested times 3 30 PM 4 00 PM 1 available room 4 00 PM 4 30 PM 1 available room 4 30 PM 5 00 PM 1 available room Q See more about Durga Naithani m E Figure 111 Furnishing the meeting details 1 Copyright 2013 Arrive Systems Inc All rights reserved 74 AIP 0800 801 EUM el r rive y BHI e ejs Untitled Meeting o 8 g BER een inet Format Text Review 29 xX E catendar E aa eH z As our 2 v amp Private e Sew LG wees Delet Snan Scheduli Ondt Check Re Recurr T Categoriz pun e ng ne Address sponse Reminder 15 minute ence Time egorize Zoom l onenote Assistant Meeting mation Book Names Options Zones M Low Importance Actions Show Online M Attendees Options f Ti Zoom invttations have not been sent for this meeting RoomFinder vx NELLE pem iz Su Mo Tu We Th Fr Sa Sena T 45180 28 29 3031 1 2 3 Subject Test Meeting 4 56 7 8 9 10 ASTRO 1 12 13 14 15 16 17 Location ASTRO I Rooms 18 19 20 21 22 23 24
50. ty Dubai Device Device Alias 4 Verity Building Video Camera o 2013R00M1 2013R00M2 Laptop o 2013R00M3 DocumentCamera 5 2013R00M4 2013R00M5 o 2N111 Mercury PC VCR 3Room1 3Room3 4Room4 4Room5 o Figure 35 Assign Device to a Venue The dialogue box prompts for selecting a venue and choosing device from the list Make the right selection and click on Save The device is assigned to the venue Copyright 2013 Arrive Systems Inc All rights reserved 27 AIP 0800 801 EUM 2 1 2 6 Managing Group Click on Manage Group from the Manage Resources home page The home page is displayed e gt AG arriver INFOPOINT Christopher Murdoch o fea Manage Location Manage Group Assign Executive Assistant Add Group EN Manage Building Group Name Description Edit Delete Everyone Everyone JJ Manage Floor t Ademinestrator Administrator Ez Manage Venue Execute Assistant Exeastnee Assistant GE Manage Device Organizer Organizer ap Manage Group n Manage User GM Manage Announcement a Manage Signage f Manage Theme P Manage Survey ma Status Monitor Figure 36 Manage Group The list of existing groups displayed You can add delete or edit a user from this homepage By default the groups Everyone Administrator Executive Assistant and Organizer are already present Adding a Group 1 Click on the Add Group Button The screen below is displayed Add Group Figure 37 Add Group Copyright 20

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