hy accounting system user manual version 2.0 - HY System
Contents
1. N Transfer to AR 1000000000 1000000000 IN Customer 1000000000 IN Employee 1000000000 N Invoice 1000000000 IN Item 1000000000 IN Journal D000000035 Y Supplier 10000000040 IN Update 5 2 Chart of Account This is for Chart of Account Maintenance In the First Character of the Account code must between in l and 6 Between 1 and 3 are the balance sheet item Between 4 and 6 are the Profit and Loss item In the COA maintenance the below fields need to input This is a Master Detail Account The Master Account 1 for report to summarize up from the child account In the Journal entry The Master Account cannot to operation Sign This is the Debit Credit side of this account Local Name Account Name in Local Languages English Name Account Name in English Remark Some Remark 1 in here eoo HY Accounting Lite User ID admin Company ID DEN HY EN Demo Company English Account Code Type Sign Local Nama English Name Remark 5 3 Journal In this function you can input the Account Journal on the Financial Daily operation In this function the number can be user define or system generated It is depend on the the administrate setting The below fields 1s involved the Journal operation Date This is the Journal Date If the Accounting Peri2. User ID admin Company ID DEN HY EM Demo Company English Post Journal Journal From t DOOD000042 Journal Particular Local Curr Amount Particular English 200000000 Capital USD 200000 Capital D ooooOO002 Office Expenses USD 500 Office Expenses DOODOOO0O0003 Admin Gash USD sooo Admin Cash DOODOODOOO04 Investment Capital USD 100000 Investment Capital DOODOODOO0005 Entertainment Fee USD oo Entertainment Fee DOOOODO0O0006 Travel Fee for Samson USD 4000 Travel Fee for Samson DOOOOOO0O007 Water Fee USD 100 Water Fee DOOOODOOO08 Electronic Fee USD Electronic Fee paooooooooas Salary USD 110000 Salary DOOOoo00010 Office Rent USD 1500 Office Rent DOODODODO0011 MICROSOFT Visual Basic USD sooo MICROSOFT Visual Basic Journal Post 5 5 Retained Earning This function 1 for Profit and Loss account items move to retained Earning account Some Country must move the Profit and Loss account items in Monthly basis For the system flexibility user can manual select group of Profit and Loss account move the retained earning account After generated the transaction you can manual modify the Retained Earning transaction on some minor change Retained Earning will use prefix to classify the transaction gt Accounting Lite eoo HY Accounting Lite User ID admin Company ID DEN HY EN Demo Company English Retained Earning Retained Earning Fiscal Year 2013 Period 2013 OCT Tran
3. Asset DEBIT Asset 6 1 Chart of Account This function is for print the Chart of Account This function will print out local description and English Description DEN HY EN Dem 6 2 Journal This function is for print Accounting Journal for checking filing and approved propose User ID DEN HY EN Demo Company English Language Local English Journal to Style General 7 V Only Journal not posted 6 3 Trial Balance This function is for user to print the trial balance It is for before to do the period end User ID DEN HY EM Demo Company English Preview Language Local English Fiscal Year 2013 T ak Month Period DEC M Include Journal not posted Style General 8 6 4 Profit and Loss This function is for Profit and Loss Account report This will NOT included the Retained earning item Profit and Loss Preview Language Local _ English Fiscal Year 2013 2 6 5 Balance Sheet This function is for Balance Sheet report Hint In the processing the Retain Earning please generate firstly and tick the Include Journal not posted to preview the balance sheet After posted the Retain Earning Journal It cannot be made change HY Account User ID admin Company ID DEN HY EN Demo Company English Balance Sheet Preview Language Local English Fiscal Year 2013 Month Period Style
4. eoo HY Accounting Lite User ID Company ID Logon Name admin Password Company Code ZZZ System Maintenance Languages EN ENGLISH a Logon After logon the system they have three option this will have Setup Company Delete Company and Demo Company If you are first time to use the HY Accounting System we would recommend to generate the Demo company to learn about the function HY Accounting Lite admin Company ID ZZZ System Maintenance Com Setup ulla Menu Button System Password Change Report Designer Report Designer 3 1 Setup Company Step 1 Company Setup Press the Com Setup the Company Setup Wizard will popup you will need to input the company basic information in the Step 1 The below point need to attention The company code must be three characters The currency must be currency ISO standard The Languages field 1s for system default languages The administrative password 1s for the admin username and ONLY for this company Company Setup admin Accounting Lite Step 1 Company Profile Information Company Code Company Name Address Tel eMail Currency Admin Password Fax Languages EN ENGLISH EN He Type Password Step 2 Business Nature Config In the screen you can define some Accounting setting The below point need to take care In the company chart of account
5. i HY ACCOUNTING SYSIEM USER MANUAL VERSION 2 0 Dated 01 September 2014 1 0 Introduction Welcome to use the HY Accounting System The HY Accounting System is help to SME to solve the daily operation on their business It is special design for Mac Computer to use HY Accounting Lite and HY Accounting Standard is for single user HY Accounting Professional is designed for Mac Server and run on PostgreSQL Database 2 0 Installation 2 1 HY Accounting Lite You can buy download from Mac App store and will be auto install The system will auto create the database 2 2 HY Accounting Standard You need contact to us for buy this software The system will auto create the database 2 3 HY Accounting Professional You need contact to us for software and migrate the database to Mac OS X PostgreSQL database server After installation is completed you will see the HY Accounting in Application folder 12374218 75 me Dm J m a Ji r i lt Automator Calendar Chess Contacts Dashboard Dictionary FaceTime Font Book Game Center HY Accounting Lite iTunes Launchpad Lazarus e ue e F o i n m L 1 Messages Mission Control OpenOffice 3 0 Setup the Company After execute the software it will only have the company code ZZZ System Maintenance You can use the default administrative account to login The username is admin and password is hysystem
6. General z Include Journal not posted 6 6 Report Designer This function is for user to modify the existing reports which is provided by system to suit for different requirement In the company selection select the System maintenance and logon to use the Report Designer You must have some basic knowledge in the database to use this report designer After select the Report Designer you can see the following screen eoo HY Accounting Lite User ID admin Company ID 222 System Maintenance Report Designer Create Report from Chart of Account General E Edit Report from Chart of Account t Delete Report from Chart of Account el a Create Report from Copy report to modify the existing report b Edit Report from modify the created report from users c Delete Report from Delete user defined report In the Create Report the procedure 1s in follow Step 1 Select the Report Group Type and assign the Report Name gh C9 FS mam HY Accounting Lite User ID admi Company ID dik Raport Name Report Designer Input Report Name My Chart of Account Layout n 2 Delete Report tom ss Step 2 Start to modify the report which is you want in WYSIWYG environment Accounting System Report Writer 3 a J slat E j Nosiyle Mi an r a00 aaao
7. you can select the blank XXX and the system default chart of account In the Retain Earning the system is show the default but those setting can change in later in the Parameter function eoo HY Accounting Lite User ID admin Company ID ZZZ System Maintenance Company Setup Step 2 Business Nature Config Company Chart of Account Dual Languges in Accounting em Retained Earning 3203 Step 3 Accounting Period In the screen you can define some Accounting Period In this function the fiscal period must be yearly The example is in below 01 Jan 2014 31 Dec 2014 01 Apr 2014 31 Mar 2015 In the Period it 15 flexible to setup You can create the Accounting Fiscal 15 in non Monthly basis In the status field Open Period C Close period HY Accounting Lite admin Company ID ZZZ System Maintenance Company Setup Step 3 Accouting Period Fiscal Year 2014 Start Date 1 1 14 B Interval V Monthly Other m No Month Year Start Date End Date Status 1 111114 3144 2 FEB 2014 1 214 28 244 3 MAR 2014 1 3114 31 344 4 2014 1 4114 30 444 5 2014 1 514 31 514 6 JUN 2014 1 614 30 6H4 7 JUL 2014 17144 31 74 8 AUG 2014 1 814 31 844 9 SEP 2014 1 914 30 944 10 2014 11014 31 104 11 NOV 2014 111 14 30 11 14 o 12 DEC 2014 142 14 31 12H4 Next Step 4 Document Number Range You can define the Document Number Range in this s
8. REMARK AC CODE DESC1 REMARK Step 4 Complete Report Designer Chart of Account gt General DEM Demo Company English fare My Chart of Account Layouts 7 0 Admin This function is for create user and change the password by users 7 1 User Management This function is only the admin user to use This function can create user account for different users to access the system In the professional version it can control users to access which modules Accountir User ID admin Company ID DEN HY EN Demo Company English User Management New 4 Edit Delete 4 User Code operator Change Record User Name Operator Dep artment Account Clerk Remark 7 2 Change Password User can use this function to change the password for security Hew Password Re type New Password Change Password 8 0 8 1 SQLite Database System Only HY DB file need to backup The file path can found on About from the menu You can use the Finder in the Mac Computer to find out the file to backup _ Accounting Lite User ID admin Company ID DEN HY EN Demo Compar About HY Accounting System Version 2 0 0 Copyright HY SYSTEM CO LIMITED bii 1 lUsers hysupport iLibrary Containers com hy sys hyaccount Data Library Application http www hy sys com Database Engine
9. Bao Baa oIa 21028 5 1 2 3 4 B B 7 B B 12 89 frxDBDatasett _ Ed co CODE ER T e Company ID ixDBD MD TE 4 11 MasterDatat E AC CODE fmDBDatasetll P j ET AC SIGN A frxDBDataset1 m My Chart of Account ER Li ANE fmDBDatasetill E amp ENG N nc fmDBDatasetl 1 Ec REMARK AC CODE REMARK MEME HETE Ee Format Highlight Object inspector ixDBDatasetlAC SIGN _ i Fan J rxDBDataset1 LCL_NAME HF efrxDBDataseti AC SIGN D DEBIT CREDIT i al iL AM Events g TfrxDBDataset1 ENG NAME Align n AllowExpressions True AllowHTMLTags False AutoWidth _ False CharSpacing 0 Clipped v True Color nu d ka anima an Pn 1 fxDBDataset1 REMARK Step 3 Press the Windows close red dot button to save report le a EJE v Qaa aca H Save changes to My Chart of Account Layout 9 txDBDataset EA CODE Memo4 PageHeader PageHeader1 E TYPE Memos 10 firxDBD ET 4 21 MasterDatat t CODE frxDBDataseti ie E31 AC SIGN fmDBDatasetil My Chart of Account EF LCL NAME frDBDatasetil ENG_NAM frxDBDatasett e r T EIS Foc ER
10. Database suppart com hy sys hyaccount HY DB Server 8 2 PostgreSQL Oracle database system Please according to the database user manual to backup END OF MANUAL
11. creen to decide that which document number will auto generate by system After press the Finish the new company will be create The system 1s supported xxxxxx xx format eoo HY Accounting Lite Company ID 222 System Maintenance Step 4 Number Range Document Running Number Auto Generation 1000000000 Y AP 1000000000 Y Transfer to AR 1000000000 AR 1000000000 Y Customer 1000000000 Employee 1000000000 Y INTERNAL 100000000 Y Invoice 1000000000 Y Item 1000000000 Y Journal 1000000000 Y Supplier 1000000000 Y Finish 3 2 Company Deletion If you want to remove the company accounting from database input the company code and type CONFIRM to confirm WARNING DELETED COMPANY CANNOT TO RETRIEVE THE DATA PLEASE CAREFULLY TO USE THIS FUNCTION User ID admin Company ID 222 System Maintenance Company Deletion Company Code T Type CONFIRM to Delete CONFIRM Delete 3 3 Demo Company Setup If you want to try or learn about the system firstly you can use this function to generate the demo company The system have the English DEN Simplified Chinese DZH and Traditional Chinese demo company DZF User ID admin Company ID ZZZ System Maintenance Demo Company Generation Languages ENGLISH Generate 3 4 System Maintenance Administrative password Press the Change System Password to change the system maintenance account password Please keep this pass
12. od is close or post P This journal cannot to save Particular Local Header This is for Journal Description in Local Languages Particular English Header This is for Journal Description in English Languages Account Code It can be manual input or select by Pop up Menu Description It will show from COA description Local Languages Debit Debit Amount Credit Credit Amount Particular Local Line Item This is for Journal Description in Local Languages Particular English Line Item This 1 for Journal Description English Languages If the Debit and Credit side are not balance This system will stop to save On the other hands Posted Journal cannot modify and delete eoo HY Accounting Lite User ID admin Company ID DEN HY EN Demo Company English Journal i 1 a T New Edit Save Abort Delete gt ON Journal No 0000000001 Change Record Date 2110113 Period 2013 OCT Particular Local Capital Particular English Capital Account Gode Description Debit Credit Particular Local Particular English v Paid in capital 200000 Bis Capital 1001 Cash 50000 His Cash on Hand 1002 Bank 150000 TRI Cash on Bank 5 4 Post Journal This function is for posted the journal Posted journal cannot to modify and delete Before to do the period end all Journal must be posted Otherwise the system will raise the error HY Accounting Lite
13. saction Date 31 10 13 Retained Earning 3104 Below Account Type will Generate Retained Earning Transaction 4 Income 05 Cost ls Expenses Last Generated Journal Generate Journal 5 6 Period End This function is to do Period end for Journal to frozen the journal transactions and will summarize the COA Master account type balance for the reporting purpose _ HY Accounting Lite _ User ID Company ID DEN Demo Company English Period End Fiscal Year 2043 Year Period 2013 Month Period OCT Type YES to Period End YES Period End 5 7 Year End This function 1 to do Year End for Journal to frozen the all transactions in that fiscal year and will summarize the COA Master and Detail account type balance for the reporting purpose admin Company ID DEN HY EN Demo Company Eng Fiscal Year MONTH END 1 NOT COMPLETE Type YES to Year End WES Year End 6 0 Print This is for User to print out report and Journal for the daily operation Most of print function have the languages selection In the Style combo box it will show the different format to choice If the report item have in the last character This report is made by report writer n me PERS D Tv a aa _ ae User ID admin Company ID DEI Journal Trial Balance Profit and Loss admin Company ID Company ID DEN Chart of Account Account Code Description Remark 1
14. word in the safe place for the administrative control Accounting Lite User ID admin Company ID ZZZ System Maintenance Change Password Old Password New Password Re type New Password Change Password 4 0 Start to use In the Application folder start to use the HY Accounting System In the logon screen you can input the username password company and languages to logon the system 606 HY Accounting Lite User ID Company ID Logon admin Password RENS Company Code DEN Demo Company English Languages EN ENGLISH i Logon After logon the users may access the four division which are Accounting Trading Standard Professional version only Print and Admin n 0 A u ME EAM User ID admin Company ID DEN HY EN Demo Company English Accounting function Hetained Earning Menu Switch Control 5 0 Accounting In the Accounting Sub system it 1s designed for Accounting Person to use 5 1 Parameter This can ONLY to access by admin users In the Parameter function admin person can modify the company information change the number range Fiscal period maintenance and Accounting parameter Tel Tel Fax Fax eMail enqt amp demo1 hy sys com Currency USD Languages Update
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