SUBJECT IBIS
Contents
1. IBIS security officer and has the following responsibilities gt Notify the BATFE of any security issues problems through the use of a Computer Security Incident Report Form See Appendix I The form will be faxed to the appropriate BATFE representative The IBIS Coordinator will keep a copy of any security form submitted to the BATFE The IBIS coordinator will be responsible for following up with the BATFE on any security incidents gt Notify the BATFE of all IBIS users through the use of a BATFE Information Access form See Appendix I This form will be completed for each user of the IBIS system and faxed to the BATFE for processing The original of each form will be kept on file with the IBIS Coordinator Effective Date 06 01 03 18 12 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL OCTOBER 14 1999 SUBJECT APPENDIX I FORMS IBIS Firearm Examination Item Make Caliber Type Serial Number Model GRC s Operating Condition Location of Identifying Marks Tags Test Ammunition Tests Marked Container s Package entered through Microscopic Notes Observations and Conclusions IBIS Entry Item Caliber Gauge Item Type Manufactur er cases only Firing Pin Shape cases only GRC s bullets only Location of Identifying Marks Trace Evidence Container s Notes BACKUP TAPE SIGNATURE HANDLING SHEET ATF Automated Information S2. each week This will be done by printing out case and item information from IBIS each week and keeping the print outs The Technician is also responsible for the back up of all IBIS information each week At the beginning of each week the Technician or designee will remove the previous weeks back up tape from the IBIS system This back up tape will be taken to the designated off site location where it will be stored and where the new weeks back up tape will be retrieved The new back up tape will be installed in the IBIS system for the current week Specific back up details and procedures followed can be found in the IBIS Procedures Manual These back up procedures comply with the National Integrated Ballistic Information Network NIBIN and IBIS backup procedures Effective Date 01 01 02 18 1 Initials FIREARM AND TOOL MARK SECTION TECHNICAL PROCEDURES MANUAL SECTION 18 July 1 1996 18 1 2 All Firearm Examiners have the following responsibilities with respect to IBIS Know which calibers are acceptable for IBIS Bulletproof entry gt Caliber 25 Auto gt Caliber 223 Remington gt Caliber 30 Carbine gt All Caliber 32 gt All Caliber 38 357 gt All Caliber 9mm gt All Caliber 7 62 X 39mm gt All Caliber 380 gt Caliber 357 Sig gt All Caliber 40 10mm gt All Caliber 41 gt All Caliber 44 gt All Caliber 45 e Know which calibers are acceptable for IBIS BRASSCATCHER entry gt All caliber
3. selected for entry into IBIS must have sufficient individual characteristics within the firing pin impression and or within the breech face marks on the primer to effect a match Any information about the identification of evidence bullets cartridge cases to each other and the selection of certain specimens for entry into IBIS should be noted on the Microscopic Conclusions note page of the case report If there are more than one matching evidence bullets and or cartridge cases suitable for entry into IBIS the examiner should select the best one for entry or if necessary more than one if different individual characteristics reproduce better on different tests For each evidence specimen selected for entry into IBIS the examiner should provide the IBIS Technician with the following information Q number caliber GRC S bullets only offense and date of offense submitting agency and agency file number 18 1 3 All Firearm Examiners have the following responsibilities with respect to IBIS in addition to those outlined above Firearm Examiners will verify all test fire identifications and test bullet and or cartridge case selections for IBIS This information will be noted on the Microscopic Conclusion note page of the case report Effective Date 01 01 02 18 4 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL July 1 1996 Firearm Examiners will verify evidence bullet and or evidence cartridge ca
4. 01 02 18 8 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL OCTOBER 14 1999 18 3 IBIS QUALITY CONTROL CALIBRATION AND PROFICIENCY TEST 18 3 1 The purpose of acquiring a Quality Control QC Bullet and Cartridge Case minimally on a yearly basis calendar year is to address two issues 1 to ensure that the IBIS hardware and software is calibrated and performing properly and 2 to assure that the IBIS Technician Firearms Examiner is acquiring data according to established training and protocols proficiency test Over a period of time the correlation scores of the QC Bullet and QC Cartridge Case can be evaluated for trends in performance of the technician examiner and IBIS system 18 3 2 The following procedures are to be used as a guideline for establishing an IBIS QC Bullet and QC Cartridge Case This bullet and cartridge case should be entered into IBIS on a yearly basis the correlation results of which will be maintained in the individuals proficiency test file 18 3 3 Selection of a Quality Control Bullet and Cartridge Case set The source of the IBIS QC bullet and cartridge case set will be from a firearm from the Firearms Reference Collection Once a potentially well marked bullet and cartridge case is found one bullet will be designated as the IBIS QC bullet and one Cartridge Case will be designated as the IBIS QC Cartridge Case A second bullet and second cartridge case from th
5. FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL July 1 1996 18 0 Integrated Ballistics Identification System IBIS 18 1 IBIS is a computerized system for acquiring and storing the images of unidentified questioned bullets and cartridge cases and known test fired bullets and cartridge cases fired from known firearms IBIS photographs portions of the surface land engraved areas of a bullet and the primer firing pin area of fired cartridge cases using state of the art optical and electronic technology These images are then stored in databases and sophisticated algorithms are used to correlate the images against each other using filters such as caliber rifling specifications date of crime and date of entry These correlations produce lists of possible matches with the highest scoring correlations at the top of the list The IBIS Coordinator Forensic Firearms Analyst II Senior Firearms Examiner can then call up the images and compare them side by side on a monitor Ifa possible match is found during this screening process then the actual evidence to test or evidence to evidence is compared by an examiner on their comparison microscope for final determination 18 1 1 The IBIS Technician has the responsibility for entering storing and correlating all IBIS entries These procedures can be found in the IBIS Procedures Manual The Technician is also responsible for keeping a record of all cases and items entered
6. The Proficiency Test will be administered to each individual making entries into the IBIS system at least once a calendar year 4 During each year the QC Bullet and the QC Cartridge Case will be acquired by each individual making entries into the IBIS system and correlated to the Benchmark bullet and cartridge case that is stored in the database 4 The score of that correlation will be compared to previous scores Any apparent gross deviation from the previous scores will be discussed with the IBIS Coordinator and possible solutions to the deviation will be agreed upon prior to any further data acquisitions 18 3 6 For the purpose of proficiency testing the IBIS Coordinator will do the following Review the entry of the Quality Control cartridge case and bullet Ensure that proper laboratory and IBIS user manual procedures are followed 4 Evaluate the image quality and correlations results of each item entered Effective Date 01 01 02 18 9 Initials Review documentation and results with the IBIS Technician Firearms Examiner The guidelines in the State Bureau of Investigation Crime Laboratory Procedure Manual Quality Assurance Control section 20 will FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL OCTOBER 14 1999 be followed in regards to any unsatisfactory findings 4 Results of the proficiency test will be documented and maintained in the appropriate proficiency test file The results w
7. e Date 01 01 02 18 5 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL July 1 1996 will advise those examiners whose cases are involved and coordinate the examination of the reference cartridge case against the possible match cartridge case Effective Date 01 01 02 18 6 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL July 1 1996 18 2 IBIS Protocol All evidence will be submitted by using an SBI 5 form with only one 1 case or incident per SBES Test fired bullets cartridge cases fired by the submitting agency must be submitted on an SBI 21 form All mandatory fields Case Incident Recovery Date Information on firearm must be completed Multiple cases may be submitted on one SBI 21 form It will be left to the discretion of the IBIS Coordinator whether or not to have evidence bullets or cartridge cases entered into IBIS that are submitted where the date of offense is older than two 2 years It will be left to the discretion of the IBIS Coordinator whether or not to have test fires from firearms entered into IBIS when the date of seizure of the firearm is older than two 2 years Only the following calibers will be accepted as IBIS ONLY cases 25 Auto Pistol 7 62X39mm Rifle 223 Remington 30 Carbine 32 Revolver and Pistol 38 357 Revolver and Pistol 9mm Pistol 380 Pistol 357 Sig 40 S amp W Pistol 10mm Pistol 41 Revolver and Pistol 44 Revol
8. ill also be forwarded to the proper administrator of the Firearms Section proficiency testing program Addition Revised 10 14 99 12 10 99 18 10 03 14 00 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL June 1 2003 18 4 IBIS COMPUTER SECURITY AND INCIDENT RESPONSE PROCEDURES 18 4 18 4 1 18 4 2 The IBIS system is part of a computer network run and maintained by the Bureau of Alcohol Tobacco Firearms and Explosives as part of the National Integrated Ballistics Information Network NIBIN Because of this participation in the NIBIN network all possible precautions should be exercised in preventing any unauthorized access of the IBIS system and any damage to the system that could affect the network These precautions include reporting any security incidents to the BATFE as soon as possible and also keeping access to the IBIS system limited to only those currently working on with the IBIS system The IBIS Technician has the following responsibilities gt Keep a written log of all tape back up activity This log file will include the date tape number and name of the person replacing the back up tape See Appendix I for a copy of the back up tape log file gt Notify the IBIS Coordinator of any security problems or suspected security problems as well as any problems with the IBIS equipment especially any equipment involved in network communications The IBIS Coordinator will be the designated
9. is set will be designated as the Benchmark Bullet Master Bullet and Benchmark Cartridge Case Master Cartridge Case The identity of the weapon from which the bullet and cartridge case set was fired will be recorded and tagged so that future IBIS Quality Control bullets and cartridge cases may be reproduced The firearms examiner in charge of the Firearms Reference Collection should be notified as to the identity of the test weapon in order to avoid the future destruction of this weapon Effective Date 01 01 02 18 9 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL OCTOBER 14 1999 IBIS 18 3 4 Having selected the IBIS QC Bullet set and the IBIS QC Cartridge Case set one bullet and one cartridge case from the test fired set will be carefully entered into IBIS as the IBIS Benchmark Bullet and IBIS Benchmark Cartridge Case This Benchmark Bullet and Benchmark Cartridge Case will also be carefully marked packaged and sealed The entry will be done by the IBIS Technician 18 3 5 Having entered the Benchmark bullet and cartridge case into IBIS the other bullet and cartridge case from the test fired set will be entered into IBIS as the Quality Control Bullet and Quality Control Cartridge Case This QC Bullet and QC Cartridge Case will also be carefully marked and packaged The entry of the Quality Control bullet and cartridge case will also serve as a proficiency test
10. s listed under IBIS Bulletproof with the exception of any rimfire calibers and shotgun gauges Effective Date 01 01 02 18 2 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL July 1 1996 Know the preferred ammunition for test firing known firearms for entry of test bullets cartridge cases into IBIS gt gt 25 Auto 50 gr FMJ 7 62 X 39mm Any Former Communist Block Steel Jacketed Ball ammunition 32 Auto 71 gr FMJ 32 S amp W 88 gr LRN 32 S amp W Long 98 gr LRN 380 Auto 95 gr FMJ 9mm Luger 115 gr FMJ 38 Special 158 gr LRN CCI 158 gr P MJSP or 130 gr FMJ 357 Magnum Same as 38 Special 357 Sig 125 gr FMJ 40 S amp W 165 or 180 gr JHP 10mm 180 gr JHP or 200 gr FMJ 41 Magnum 210 gr LRN 210 gr JSP or 210 gr JHP 44 Magnum 44 Special 180 gr JHP 44 Special 180 gr JHP 44 Special 246 gr LRN 44 Special 246 gr LRN 45 Auto 230 gr FMJ Effective Date 01 01 02 18 3 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL July 1 1996 The examiner must screen all unidentified evidence bullets and cartridge cases to determine if they are suitable for entry into IBIS gt Any evidence bullet selected for entry into IBIS must have at least one clear and distinct land engraved area LMP and must have sufficient individual characteristics to be able to effect a match Any evidence cartridge case
11. se selections for IBIS This information will be noted on the Microscopic Conclusion note page of the case report The IBIS Coordinator will be responsible for screening the correlations of all test fires and evidence bullets and or cartridge cases entered into IBIS The IBIS Coordinator will be responsible for entering information into the IBIS High Confidence Log BULLETPROOF amp BRASSCATCHER SEE APPENDIX I gt In the Bulletproof database the IBIS Coordinator will mark the test or evidence bullet correlated against the database into the computer as the reference bullet 4 The IBIS Coordinator will then compare the reference bullet against the top candidates on the correlation sheet They will also compare the bullet against those entries where only a portion of the LMPS were entered with unusually high Max Lea scores and also against those entries with an unusually high Peak score 4 If a possible match is found the IBIS Coordinator will advise those examiners whose cases are involved and coordinate the examination of the reference bullet against the possible match bullet gt In the BRASSCATCHERO database the IBIS Coordinator will mark the test or evidence cartridge case correlated against the database into the computer as the reference cartridge case 4 The IBIS Coordinator will compare at least the top five 5 candidates on the correlation sheets 4 If a possible match is found the IBIS Coordinator Effectiv
12. ver and Pistol 45 Revolver and Pistol Evidence bullets and cartridge cases that are submitted where the offense listed is anything other than IBIS ONLY will be assigned to the examiners according to the rotation provided to the Evidence Control Unit Effective Date 01 01 02 18 7 Initials FIREARM AND TOOL MARK SECTION SECTION 18 TECHNICAL PROCEDURES MANUAL July 1 1996 Evidence bullets cartridge cases and firearms that are submitted where the offense listed is IBIS ONLY note the submitting OCA must be completed and the correct offense may be listed in the Additional Analyses Requested Instructions block may be assigned to the IBIS Technician The IBIS Technician may obtain assistance from the IBIS Coordinator Senior Firearms Examiner when determining caliber and GRC s for an evidence bullet for grouping evidence bullets and cartridge cases and for selecting the best specimen for entry into IBIS 18 2 1 Internal chain of custody gt If evidence is turned over to the IBIS Technician and or the entry is done out of view of the Firearms Examiner an internal chain of custody must be maintained gt The transfer of evidence log in the LAP Lab Automation Project System must be completed gt Once the evidence item has been entered into the IBIS system the technician will then turn the evidence back over to the Firearms Examiner and the transfer of evidence log in the LAP System must be completed Effective Date 01
13. ystem Backup Handling Record for the NIBIN IBIS located at the NC SBI Laboratory Raleigh NC Backup Tape Backup Tape Date Name of NIBIN IBIS user Initials of user retrieving and changing retrieving and backup tape changing backup tape Effective Date June 1 2003 Initials
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