Advocate HealthCare System Owner`s Manual
Contents
1. 2 Personal Information 3 Download Result W Synchronize Meter SetUp Gy View Readings ak View Charts Alarm4 OFF Alarm5 OFF Alarm6 LoF O Current Settings SET Figure 4 4 Meter Set Up Use the SET button to do just the opposite Settings to the left of the buttons are sent to the meter and reset as the new alarm time 4 2 5 View Readings 4 Broadmaster HealthCare System File Options Data Transfer CurrentUser John Wayne x reese Meter o is now connected Connect s 9 View Statistics A Report be A Notes PC Reminder t Data Export ik View Charts Status Glucose Value Others Low Others Low Others Low Pre Meal 91 Others ooo Low Others Low Others Low Others Low Others Low Pre Meal Pre Meal Pre Meal Pre Meal Pre Meal Pre Meal Pre Meal 7 Meter SetUp C View Readings L Personal Information 3 Download Result Q Synchronize Figure 4 5 View Readings The View Readings tab sheet Figure 4 5 displays all glucose records under the current user profile The latest records are shown on top for the sake of convenience viewing File Options Data Transfer Meter is now connected Delete User Current User John Wayne 7 ac2. 9 View Readings ik View Charts of Readinas Days w Readings Report be Undo E Notes PC Reminder data Export Date From 2017 213 Date To 9012 23 Postleal Unmarked Highest Lowest Average Target Zone Within Ran Target Zone Outside R Figure 4 9 View Statistics To see statistics of data within a time range enter the date range on the date boxes and click Filter Statistical information you will see are lt gt 4 lt gt Number of Readings Number of Days with Readings Highest Lowest Average Within Target Zone Outside Target Zone Like View Chart and View Readings you may also use the Print button to invoke the Windows print dialogue 4 2 8 Report The Report feature is used to convert your glucose data into a CSV formatted report The report may be opened by Microsoft Excel or your choice of spreadsheet viewer Navigate to the Report tab to make use of this feature Figure 4 10 Broadmaster HealthCare Syster File Options Data Transfer Current User John Wayne X r Meter is now connected New User X Delete User e Personal Information 3 Download Result oq Synchronize YZ Meter Set Up CF View Readings ik View Charts r 0 View Statistics a Report ie Undo Delete Notes PC Reminder Daa Export Date From 3 12 g Date To 2012 3 12 g Persona
3. box once it is complete 4 2 3 Synchronize The synchronize feature is used to set the date time on the glucose meter directly from your computer First navigate to the Synchronize tab sheet Figure 4 3 4 Broadmaster HealthCare System File Options Data Transfer Current User John Wayne v x Delete User Meter is now connected Connect 9 View Statistics 6 Report o Undo C Notes PG Reminder t Data Export Ba Personal Information r Download Result gq Synchronize Z Meter SetUp 7 View Readings ni View Charts Sync meter time with computer Figure 4 3 Synchronize Like the Download Results feature Synchronize connects using settings specified in the Connect section on the top right corner of the screen The software system then takes the current time on your PC Usually shown on your task bar and sets it on the connected glucose meter This process should take no longer than 5 seconds and a dialogue box will be shown to inform you of the result 4 2 4 Meter Set Up The Meter Set Up tab sheet provides Alarm adjustment main features Click the Current Settings button and the alarm settings on the meter would be shown to the left of the buttons Figure 4 4 Ti Broadmaster HealthCare System File Options Data Transfer Current User John Wayne x x pemeuker Meter is now connected Connect View Statistics A Report p Undo C Notes PG Reminder t Data Export
4. i Meter Set Up L3 Include Data O Pre Meal O PostlMeal O Unmarked By Month 2012 703 By Month Date From 2012 3 6 Date To 2012 3 6 Figure 4 7 View Charts Begin by checking the type of glucose data you want to see included in your chart All types of data are already checked by default To see your glucose data based on an entire month select the desired year and month in the By Month panel Your glucose chart will be shown when you click the Show Chart button To display a chart out of any date range select your desired date range in the Custom Date panel and click the bottom Show Chart button Glucose Pre Meal Upper Limit Pre Meal Lower Limit Post Meal Upper Limit Post Meal Lower Limit ia B E E E a aa hat vi fs 2011 1 1 2011 1 1 2011 1 1 2011 1 2 Figure 4 8 Glucose Chart Depending on your glucose data a chart similar to Figure 4 8 will be shown You may zoom in or out using the zoom buttons or initiate the print dialogue with the Print button 4 2 7 View Statistics The View Statistics tab sheet is used to display statistical data based on your glucose records A summary of your total records is shown when you first navigate to the View Statistics tab Figure 4 9 D Broadmaster HealthCare System Current User John Wayne v x we Meter is now connected Aa Personal Information q Download Result oa synchronize 7 Meter Set Up
5. Advocate HealthCare System Owner s Manual 1 Introduction 1 1 Intended Readership 1 2 Purpose 1 3 Related Documents 1 4 Conventions 1 5 Problem Reporting Instructions 2 Overview 2 1 Basic Principle 2 2 Cautions and Warnings 3 Installing Using the Software 4 1 Manu Command 4 1 1 Menu command File 4 1 2 Menu command options 4 1 3 Menu command Data Transfer 4 2 Main Menu 4 2 1 Profile Maintenance 4 2 2 Download Results 4 2 3 Synchronize 4 2 4 Meter Set Up 4 2 5 View Readings 4 2 6 View Charts 4 2 7 View Statistics 4 2 8 Report 4 2 9 Undo 4 2 10 Notes 4 2 11 PC Reminder 4 2 12 Data Export 5 Troubleshooting 6 Reference Section 6 1 Error messages and causes 1 Introduction This is the owner s manual for Advocate HealthCare System It contains essential information for users to make full use of the information system This manual includes descriptions of the system functions and capabilities contingencies and alternate modes of operation and step by step procedures for system access and use Refer to figures whenever possible for a clearer understanding of this document 1 1 Intended Readership This document is intended for all users of the Advocate HealthCare System patients or health professionals It is strongly recommended that knowledge of basic computer Operation is acquired before attempting to read this manual or operate the software system The Advocate HealthCare System was designed to only work wit
6. Care System ii Broad Master HealthCare System Si Eg Installation Complete Broad aster HealthCare System has been successfully installed Click Close to exit Please use Windows Update to check for any critical updates to the NET Framework Figure3 8 Installation Complete d Bro admaster HealthCare System re Broadmaster HealthCare System we PL2303_Prolific_Driverlnstaller Figure 3 9 Menu The installation is now complete A shortcut will be placed on your desktop and a folder will be created under your Start menu You may use either of these to launch the Advocate HealthCare System 4 Using the software 4 1 Menu Command 4 1 1 Menu command File Menu command File includes Exit You may click on the Exit button to terminate the software See the following drawing File Options Data Transter Exit 4 1 2 Menu command options Menu command options have only a Set Scroll Layout to set the scrolling option See the following drawing Options Data Transter Set Scroll Layout 4 1 3 Menu command Data Transfer File Options Data Transfer a Retrieve Current User synchronize Get Alarm Set Alarm 2 Menu command Data Transfer include Retrieve Synchronize Get Alarm and Set Alarm lt Retrieve Click on the Retrieve button The Download Result View i
7. Master HealthCare System Welcome to the BroadMaster HealthCare System Setup Wizard The installer will guide you through the steps required to install BroadMaster HealthCare System on your computer WARNING This computer program i protected by copyright law and intemational treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the maximum extent possible under the law Cancel Figure 3 4 Initialization ir Broad Master HealthCare System Select Installation Folder The installer will install BroadMaster HealthCare System to the following folder To install in this folder click Next To install to a different folder enter it below or click Browse Folder C Program Files Eroad Master Broad Master HealthCare System Browse Disk Cost Install BroadMaster HealthCare System for yourself or for anyone who uses this computer O Evenone Just me Figure 3 5 Select Installation Folder ie Broad Master HealthCare System Contirm Installation The installer is ready to install BroadMaster HealthCare System on your computer Click Next to start the installation Figure 3 6 Confirm Installation ize Broad Master HealthCare System Installing BroadMaster HealthCare System BroadM aster HealthCare System is being installed Please wait Figure 3 7 Installing Advocate Health
8. New User Undo a Notes pPc Reminder A esme Information by Dormia Save the file as X l Report a E gt Libraries Documen ts gt Organize v New folder 2012 03 03 z 2011 10 15 Jr Favorites Documents library 201 1 1 0 15 7 Desktop Includes 2 a 2011 10 15 aot am inti ie 201 1 10 15 g i od V File folder 201 1 1 0 15 F Libraries vi File folder 201 1 1 0 06 Documents S i IPM File folder 2011 10 06 Music i 2011 10 06 E Pictures Arrange by Folder v 2011 10 06 E Videos p 2011 10 06 kaner Ba l 2011 10 06 z 2011 10 06 Filename xps 2011 10 06 Save as type XPS Document Taps z amp Hide Folders Cancel Figure 4 6 Print Dialogue You may also print your glucose records by using the Print button A common print dialogue would be shown Figure 4 6 and you may adjust print settings before actual printing begins 4 2 6 View Charts The View Charts tab sheet is used to display your glucose measurement data in chart form First navigate to the View Charts tab sheet Figure 4 7 4 Broadmaster HealthCare System File Options Data Transfer Current User John Wayne x Delete User Meter is now connected Report be Undo Notes amp PC Reminder t Data Export L C View Statistics 4 Personal Information Download Result a synchronize
9. PC 1G MHz or higher Pentium compatible processor e 256 MB RAM 600 MB of available hard drive space e Windows XP XP Professional 32bit Vista 32 bit and 64 bit or Windows 7 32 bit and 64 bit e CD ROM drive keyboard and mouse or compatible pointing device available USB port e Minimum display resolution of 1024 x 768
10. art gt Settings gt Control Panel means Click Start then choose Settings then choose Control Pane Refers to pressing keys on your keyboard A plus sign between keys that you are instructed to press means that you should press the first key and continue to hold it down while pressing the second key Dialogue box A window that pops up as an event of the application to supply information to the Popup user or to ask for the user s choice between 2 or more options Plug in To connect an electrical device to an electrical system or device so that it can be used by pushing its plug into a socket Background Part of the multitasking capability A program can run and perform tasks in the background while another program is being used in the foreground A connection socket Spreadsheet A program designed to look like an electronic ledger Upload To send a file or data from one computer to another through a network 1 5 Problem Reporting Instructions If any problems occur during the usage of this software please refer to the troubleshooting section of this document Make sure you have already read the installation instructions and system specifications documents If your problem is not listed in troubleshooting or the solutions provided cannot solve your problem you may send an email to support Advocate biotech com for further assistance 2 Overview 2 1 Basic Principle The Advocate HealthCare System wo
11. er profile The purpose of this feature is to download glucose results stored on your glucose meter into the Advocate HealthCare System To access this feature navigate to the Download Results tab You should see an image of glucose meters and a Retrieve button Click the Retrieve button to begin the download process T Broadmaster HealthCare System BA ESTN E Current User John Wayne x pee uese Meter is now connected Connect View Statisties A Report Notes PC Reminder ei Data Export Personal Information m Synchronize 7 Meter Set Up amp View Readings phd View Charts Retrieve test results from meter q r Retrieve Figure 4 2 Download Results Notice on the top right corner of the program there is a Connect box Inside you may specify which port your glucose meter is plugged in to your computer If you re unsure what that means click the connect button and you want to specify which one to communicate with Click the Retrieve button to begin your download process and make sure your glucose meter is plugged in It may take 2 to 5 seconds for Windows and the software system to discover your meter from the instance it s plugged in The amount of time required to complete the download process is directly related to the number of records that exist in your glucose meter However no downloads should take longer than 30 seconds You will be informed of the download status via a dialogue
12. etween your gblood glucose meter and PC Step3 Download data 6 Troubleshooting The meter is plugged in but the software tells me Device not found lt Make sure you give it around 2 to 5 seconds for Windows and the Advocate HealthCare System to detect the meter once it s plugged in lt Make sure you have a compatible glucose meter lt Try a different USB port If you believe something is wrong with your meter please contact your product distributor The time it takes to download results seem to take longer and longer lt The time required to finish the download process is completely related to the number of records stored in your glucose meter No lines are shown when I use the View Charts features lt Make sure glucose data is available in the time range selected for your chart lt As it takes two points to construct a line make sure you have at least two records of the same data type Pre Meal Post Meal etc 7 Reference Section 7 1 Error messages and causes Please create a user first A user profile 1s required to access many of the software s features Refer to the Profile Maintenance section of this document on procedures for how to create a user profile Must include at least 1 type of data to display When you ask the system to draw a chart you must include at least one type of data to display A type of data may be Pre Meal Post Meal or Unmarked Simply select one to have it displayed in you
13. h Advocate s line of health products If you have an incompatible instrument please refer to its manual accordingly 1 2 Purpose This document provides operational instructions for the Advocate HealthCare System It should be referred to as the official guide on how to perform the functionalities offered by the system For specifications of the system or installation instructions please refer to the Related Documents section of this document 1 3 Related Documents Document content S System Software and Hardware requirements for the Advocate Specification HealthCare System Installation Step by step instructions on how to set up the Advocate Instruction HealthCare System on your machine 1 4 Conventions The following terms are usually used to describe personal computer use and are used in this manual To press and release the left button of your mouse A click places the text cursor activates a window or activates a choice in a dialog box Double click To press and release the left mouse button twice rapidly in succession Right click To press and release the right button of your mouse Choose Refers to activating items usually by clicking in menus and dialog boxes that tell the system what to do Select Refers to specifying files windows or text upon which the software will act The gt character is used in place of choose in descriptions of user interface pathways For example St
14. l Info Include Data E Name E Height E Pre Meal Birth T Weight Post Meal Gender Address E Unmarked aff Save CSV Figure 4 10 Report Select the date range for the data you want included in the report and you may check additional information you would like to include ex Weight Once you hit the Export to CSV file button a file dialogue will be shown where you must specify where you want your report to be saved Once that is done you will have your glucose data presented in a report form Figure 4 11 ees Copy elon eS eS rer aera nae m iii F Format Painter Bu ES E N B22 FE a Merge amp Center CELIE EE Clipboard ta Font Ta Alignment Ga Number E R45 O Fe Pj a D K 1 Mame Eirth Gender Height Weight Address Address2 City State Zip 2 Test User 05 01 401 Mi Dal 200 Broadway 123 New York 12345 3 4 Date Time Status Glucose Level 5 1 1 2011 04 09 Pre Meal 30 6 1 1 2011 02 52 Pre Meal 344 v 1 1 2011 02 47 Pre Meal 135 8 1 1 2011 02 45 Others HIGH a L011 02 45 Pre Meal ZBI 10 1 1 2011 02 44 Others HIGH 11 1 1 2011 02 43 Pre Meal 355 12 171 2011 02 42 Pre Meal l5 13 1 1 2011 02 4 Pre Meal 105 l4 1 1 2011 02 40 Pre Meal 29 15 171 2011 01 54 Pre Meal Zl 16 1 1 2011 01 53 Pre Meal 16 Figure 4 11 Report in CSV format 4 2 9 Undo The Undo features are utility functions for your glucose data The Undo feature si
15. ller To begin the installation for Advocate HealthCare System locate the Installer exe Figure 3 1 provided by your software vendor or meter instrument distributor This should be in the form of Compact disk CD Double click the icon to begin the installation process Welcome to the InstallShield Wizard for PL 2303 USE to 5 erial The InstallShield Wizard will install PL 2303 USB to Serial on Your computer To continue click Hert Figure 3 2 PL2303 Prompt First you will be prompted with a dialogue asking to install PL2303 driver Figure 3 2 This package is required in order for Advocate HealthCare System to communicate with your purchased glucose meter You may skip this step if it had been installed previously InstallShield Wizard Complete The InstallShield Wieard has successtully installed PL 2303 USB to Senal Click Finish to exit the wizard lt Back Finish J Cancel _ Figure 3 3 Complete PL2303 driver installation Following the installation of PL2303 driver af executed you will be prompted with a second dialogue asking to complete install PL2303 driver installation Figure 3 3 You may only skip this step if it had been installed previously The installer application would then start to extract files required for installation Figure 3 4 3 8 This is a necessary process and should take no longer than 5 minutes depending on the performance of your machine ii Broad
16. mply deletes all of the glucose data created from your last download from the meter This feature is particularly useful if you did a Download with the wrong user selected An Undo buffer is created after a successful download and it s cleared if you shut down the application or perform another download The Undo tab sheet can be seen in figure 4 12 DA Broadmaster HealthCare System File Options Data Transfer Current User John Wayne x Delete User Meter is now connected Connect _ 4 Personal Information r Download Result Q synchronize 7 Meter Set Up L_7 View Readings ik View Charts E C View Statistics Undo Delete all records made by last retrieve Figure 4 12 Undo 4 2 10 Notes Cl Broadmaster Health are System File Options Data Transfer Current User John Wayne e x m Meter EA001 is now connected A Pesme Inforraton y Download Result A synchronize Meter Set Up C View Readings Wve Charts Oves Statistics 2 Report be Undo a Notes Orc Reminder Enter any relevant information regarding today s measurements r New Previous Notes 2011 11 12 TEST TEST 2011 11 11 Figure 4 13 Notes The Notes feature allows you to enter and store custom text The primary purpose of this feature is for you to store health related entries You may enter the following types of notes Comments Exercise Diet Others Every note is time stamped to the precision of second
17. onal information Download Resul MM Synchronize 7 Meter Set Up View Readings ih View Charts View Statstcs Report Name Adderss Line 1 The White House 1600 Pennsyivania Avenue NW Patein ID 00000001 Address Line 2 Birthday 1993 17 1 v Washington DC Gender D Male Female ta New Y v Height 6 4 Weight 120 b Zip Pre Meal Upper Limit 120 Diabetes Type WA Twel Type2 Pre Meal Lower Limit BO Email PostMeal Upper Limi 130 PostMeal Lower Limit 130 Jf Save Figure 4 1 User Profile Figure 4 1 represents an example of a successfully saved profile You may edit information of the profile anytime and click Save again to update it Notice how the Name field is now greyed out and unusable this is the only unchangeable part of a profile once it has been created Even though some of these fields are optional entries If you are creating a second profile in the system you must click the New User button first as the existing profile will be already selected by default To delete an existing profile simply select it first and click the Delete User button You will be prompted for confirmation before anything is actually deleted Deleting a user also deletes any glucose data associated with that user Make sure you have the correct user selected as this is an irreversible process 4 2 2 Download Results Assuming you have read the previous section on Profile Maintenance this is the section the system prompted you to go to when you saved a us
18. r chart Invalid Date From Please recheck the format of your Date From field All dates throughout this application use the format of month day year Invalid Date To Please recheck the format of your Date To field All dates throughout this application use the format of month day year Date From must be before or equal to Date To When you specify a date range the Date From value must be before or equal to the Date To value The two dates specified are included within the date range User basic information required All fields within a user profile are optional entries with the exception of user name Patient ID Height Weight and value limit settings You must enter a name for a profile in order for the software to identify between different profiles You may simply use a nickname if desired User already exists A profile with the same name already exists within the system Choose another name or select that profile first if you wish to update it Device not found A compatible glucose meter cannot be found Make sure your meter is compatible and plugged in correctly Device error Your glucose meter or USB cable may have been damaged Replace them and try the operation again Note is empty You cannot save a note that has no contents A note that consists of only spaces 1s still regarded as empty Operating Environment To run the Advocate HealthCare System your computer system must have at least e IBM and Intel compatible
19. rks with its own behind the scene database to store measurement data downloaded from the Glucose Shepherd Blood Glucose Monitoring System Changes you make within the software system will not affect records and settings on the glucose meter with the only exception of functions lt Synchronize lt Meter Set Up Duplicate records are not created in the software database if you download the same results from your glucose meter for a second time so records on the meter do not have to be erased between your downloads Measurement data downloaded to the software system are stored under the user profile that was selected before the download If data was downloaded to a wrong user make sure you take advantage of the Undo feature before the undo buffer is cleared after another download or closing the software In case of any major errors you can always recreate a user and re download measurement data from your glucose meter again 2 2 Cautions and Warnings Make sure you have read and understand the Important Safety Instructions section of the Glucose Shepherd Blood Glucose Monitoring System owner s manual before using it in conjunction with the Advocate HealthCare System Installing This document provides installation guidelines for Advocate HealthCare System version 1 0 Please refer to the software specifications for installation requirements and the user manual for operational instructions setup msi Figure 3 1 Insta
20. s Simply use the New button to create a note Notes management works a lot like user profile management which should be familiar to most users by now 4 2 11 PC Reminder 4 Broadmaster HealthCare System File Options Data Transfer Current User John Wayne v x Delete User Meter is now connected Connect m E3 Personal Information r Download Result oq synchronize 7 Meter Set Up L_ View Readings ik View Charts C View Statistics A Report be Undo i Notes rc Reminder Data Export Reminder E Keep the program running to be notified at specife times Alarm1 Lor Ji Alarm2 OFF 1 Alarm3 Master Figure 4 14 PC Reminder With the exception of a master on off button the PC Reminder interface looks almost identical to Meter Set Up s If you turn on a reminder similar to an alarm the application will pop up a dialogue to notify you when the time is reached You may keep this software minimized in the background and this feature would still work 5 Connection between your Advocate blood glucose meter and Advocate HealthCare System via USB cable This section describes how to download data from the Advocate blood glucose monitoring system to your PC To download data there are three steps to follow Step1 Connect your Advocate blood glucose meter to your computer with USB cable Step2 Start the software and establish an internal connection b
21. s opened and data retrieval performed lt Synchronize Click on the Synchronize button The Synchronize View is opened and synchronization performed lt Get Alarm Click on the Get Alarm button The Meter Set Up View is opened and the connected glucose meter alarm setting is retrieved and displayed lt Set Alarm Click on the Set Alarm button The Meter Set Up View is opened and the alarm setting on Meter Set Up View is synchronized to the setting glucose meter 4 2 Main Menu The Main Menu of Advocate Health System contains 12 sub menu They are profile maintenance Personal Information Download Results Synchronize Meter Set Up View Readings View Charts View Statistics Report Undo Note PC Reminder and Data Export 4 2 1 Profile Maintenance A user profile must be created for each Glucose device user otherwise several functions of the software would not be available Creating a user profile should also be the first thing you do following a successful installation of the software Fill up the informations and click Save You should then be prompted to download glucose results This prompt is simply a shortcut to the next section of this document please click No and ignore it for now Zi Hmadmasies HealihCare Sysierm File Options Data Transfer Current Liser Je an Wayne v New User x Delete j ser Meter is now connected Connec a Lindo Noles E PC Reminder t Data Expor Darcan ee g pe j j a A Pers
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