MLS Handbook - Granbury Association of REALTORS
Contents
1. http mhweb tdhca state tx us mhweb title view js GAR Listing Procedures Page 4 The link will allow you to search the mobile in question by serial number label number or owner name However it is best not to search by owner name because this website does not update the owner s name when a mobile home changes hands Acres Check the acreage size to make sure it matches the owner s records Lot Description If the house is on the main body of the lake indicate that it is Lake Front Main Body If it is on a canal on the lake indicate that it is Canal man made If it is on the river indicate that it is River Front If there is a pond use Tank Pond The GAR Board of Directors made the determination that a property located in The Lakes at Timber Cove subdivision can be classified as Lake Front if it is on the water MUD District Included in this documentation is a list of subdivisions that use AMUD for services If the subdivision uses AMUD it is not considered city water or city sewer Preferred Title Company You can enter a title company but this is a negotiable part of the contract between the buyer and seller Owner s Name Do not use withheld unless the seller absolutely requires it You should enter the names as you want them to appear on a contract This helps the buyer s agent know what names to use during a transaction Keybox Information Enter all keybox i2. 4 Western Hills Harbor 11 Southwood Acres 4 Whippoorwill Bay 2 Spanish Trail 4 Whisperview Village 11 Stanton Heights 1 Whisperwood 8 Stewart Oaks 12 Wildflower Estates Stoney Creek 11 Wildwood Estates 11 Stroud Creek Estates 5 Williamsburg 1 Summerhill Estates Westview 1 Summerland 11 Westview Acres GAR Listing Procedures Page 10 Somervell County Subdivisions Area 75 and Sub Areas Abbey Bend Substation Addition Nemo 2 Belair Estates Oak Grove Bentley Freas Oak Hills Bone Subdivision Oak River Ranch Booker Hill Paluxy River Estates Brady Creek Paluxy Summit Brazos River Front Community Possum Ranch 4 Cactus Creek 1 Primrose Meadows Camelot 1 Pruitt Subdivision 1 Cedar Hill Estates 2 Rainbow Acres Cedar Rock Estates Ridgeview Estates 6 Cheyenne Hills 2 Rio Paluxy Clearview Estates Rio Vista Addition 3 Comanche Crossing River Glen Country Place Estates 2 Riverside Depot Addition Daniel G Addition Riverwood Estates 3 Deer Valley Estates Rock Creek Dinosaur Valley 2 Ruth Rumph Addition Eagles Nest Addition 1 Sandy Heights 4 Erwin Ranch Seven Knobs Falcon Ridge Estates 2 Shepherd Hills Addition Falling Water Phase Squaw Creek 4 Fossil Chase 6 Stone Hollow Addition Fossil Trails Stoneview Phase Gibbs Industrial Park Stoneview Phase Il Glen Rose Hills 4
3. Association Executive of the Board of REALTORS for appropriate action in accordance with the professional standards procedures established in the Association s Bylaws All subscribers users Participants non principal brokers sales licensees appraisers of the service that are authorized to use the service are subject to the NTREIS Rules and Regulations and may be disciplined for violations Failure of any user subscriber to abide by the NTREIS Rules and Regulations and or any sanctions imposed for violations thereof can subject the Participant to the same or other discipline NOTE This provision does not eliminate the Participant s ultimate responsibility and accountability for all users subscribers affiliated with the Participant B Fines Sanctions Administrative Fees 1 Fines and or sanctions for violations shall be established in the NTREIS Rules and Regulations and the MLS Committee Fines and or sanctions for violations of the Rules and Regulations shall be administered by the GAR MLS Committee Procedures for the collection of such fines and or sanctions shall be established by the GAR MLS Committee subject to approval by the Board of Directors GAR Listing Procedures Page 16 C Billing and Payments 1 MLS fees are billed quarterly one month in advance of the due date 2 A 25 late fee will be assessed on invoices not paid by the 3 business day of the month following the due date Service will be suspended
4. Panorama This feature will display your pictures in a virtual tour Announce My Listing This feature enables you to do social networking with your listing 4 Showing CSS Manage This feature is a link to the CSS website where you can input showing instructions It allows you to block out showing times provide alarm codes send feedback to you and your clients and book appointments for your listing GAR Listing Procedures Page 7 To copy a listing Select Fill from Existing Listing in the Input tab This feature enables you to copy a previous listing so that you may relist the property at a later date It will duplicate most of the information but does not duplicate the photographs or virtual tours You can also use this feature to copy a listing as a lease and also for sale Assign Keybox Select the Showing Info tab This features enables you to assign a Supra lock box to your listing thereby keeping track of all who enter the property and when Go to http www supraekey com to setup your preferences for the ActiveKey and Box When creating a new listing it can be submitted as Incoming or as Active An Active listing must comply with all input rules and after being submitted is available for everybody in the system An Incoming listing will be assigned a MLS Number but will not be available for everyone to see Active listings can only be submitted if they pass all the input rules A copy of the NTREIS Mat
5. license or certification from an appropriate state regulatory agency authorizing the Participant to engage in the appraisal of real property The rights and privileges of a Participant to participate in the MLS automatically terminate in the event i the real estate broker s license of such Participant is revoked suspended or shall expire without renewal by the TREC or ii the license or certification to appraise real property of such Participant is revoked suspended or shall expire without renewal by the appropriate state regulatory agency 5 03 Participation in the MLS is not transferable nor shall Participants have any proprietary interest in the MLS Section 7 Listing Procedures 7 01 Each property listing filed with the MLS must be an exclusive right to sell or lease or an exclusive agency listing Listing type may not be published or displayed to customers or clients Open listings net listings and non agency listings will not be accepted for filing with the MLS 7 05 Each listing of property for sale or lease located within the primary service area of NTREIS must be filed by the Listing Participant with the MLS within 72 hours from the effective date of the listing unless the owner s expressly otherwise directs in writing restricting the filing with the MLS _ GAR Listing Procedures Page 19 7 06 Each Listed Property may be filed in only on
6. or other broker as the case may be whether or not only a For Sale sign or only a For Lease sign or both signs may be placed on the Listed Property A Participant who has listed a property for lease must obtain authority in the listing agreement from the owner with respect to posting signs on the property 7 11 Listings filed with the MLS must specify a definite expiration date as negotiated between the Listing Participant and the owner s Each listing filed with the MLS will expire on the date specified in the listing agreement unless extended by a written notice of renewal or extension and such renewal or extension is filed with the MLS within 72 hours after the expiration date of the listing If notice of renewal or extension is dated after the expiration of the original listing a new listing must be secured for the listing to be entered in the MLS 7 22 Listings of property may be withdrawn from the MLS by the Listing Participant before the expiration date of the listing agreement provided the Listing Participant has written authorization from the owner s of such property for such withdrawal Owners do not have the unilateral right to require the MLS to withdraw or cancel a listing without the Listing Participant s concurrence however when an owner s can document that the owner s exclusive relationship with the Listing Participant has been terminated the MLS may remove the listing at the request of the owner A Listing Pa
7. since the survey was done TAR 2501 Information about Brokerage Services TAR 2508 Information about Property Insurance for a Buyer or Seller TAR 2509 Information about Mineral Clauses in Contract Forms If your listing is for New Construction Farm Ranch Condo or a Lease Property the documents vary slightly from the ones listed above Your broker may require you to use additional documents such as an AMUD form for indicating the property is in a Municipal Utility District for their water or sewer service 3 When you have all your documents signed you are ready to enter the listing into the MLS system NTREIS Matrix is the system we use in this association There is a tutorial that can assist you when using the NTREIS system for the first time The following link will take you to the online support in NTREIS where there are instructional guides and manuals http www ntreis net technical matrix as Remember to also visit our web site www granburyrealtors com for Matrix Help Topics GAR Listing Procedures Page 3 Below are some guidelines that are specific to GAR and must be observed Once you have signed into NTREIS do the following Click the Input Tab across the top Select Add new or Edit existing if you are editing an existing listing 4 For new listings select the property category Select Fill from Existing Listing or Fill from Realist Tax or Start With a Blank Listing Fill
8. subscribers users of the service that use the GAR as their MLS Provider are subject to the NTREIS Rules and Regulations as approved by the NATIONAL ASSOCIATION OF REALTORS and amended from time to time Governance The MLS Committee shall serve as the governing body for the service Purpose The Purpose of the MLS Committee is to ensure that all Participants comply with the Rules and Regulations of NTREIS The MLS Committee may set rules in addition to the NTREIS Rules and Regulations necessary to the smooth and appropriate operation of NTREIS and GAR Committee The MLS Committee shall be comprised of five 5 REALTOR members who are Participants of the MLS or if approved by the local board REALTORS who are affiliated with Participants Committee members so named shall serve two year terms The President may also appoint the Committee Chairman or the committee may select its own chairman All appointments must be approved by the Board of Directors Vacancies in the committee shall be filled as defined in the Board Bylaws Failure to attend three 3 consecutive regular or special meetings of the committee without excuse deemed acceptable to the Chairman of the Committee shall be considered as the member s resignation and the vacancy shall be filled as stated in the Board Bylaws Meetings The MLS Committee shall meet at a time and place to be determined by the Committee or at the call of the Chairman The Committee may call meetin
9. until payment has been received D Procedures for Handling Complaints 1 Written complaint is received at Association office either by mail or fax 2 Association Executive will confirm that the complaint includes the following Proof Name of agent and broker that complaint is against Description of the violation Name of person filing complaint 3 If there is an obvious violation Association Executive will phone the agent and their broker notifying them of the violation The Association Executive will also notify them that they have 24 hours to correct the error or appeal the complaint 4 After the 24 hour period with no appeal received at the Association office via mail e mail or fax and no correction of the violation the agent will be fined according to the GAR Schedule of Fines and Penalties until the error has been corrected or until GAR receives an appeal 5 With no response from the subscriber or correction of the violation fines will continue through the 15th day On the 16th day the subscriber s MLS privilege is suspended until all fines are paid and correction is made 6 If a Participant files an appeal a quorum of the MLS Committee shall determine if a violation has occurred The MLS Committee will conduct its business by phone e mail or in person The subscriber can provide to the MLS Committee any argument or other information to substantiate an assertion that a violation has not oc
10. 11 were deleted in the Sept 10 2012 update No Z zero pricing allowed E III GAR Listing Procedures Page 21
11. Granbury Association of Realtors Listing Guide Updated August 2014 in accordance with the updated NTREIS Rules and Regulations Table of Contents Listing Procedures for Granbury Association of Realtors cc ccccccceesssssssseaeees 1 Hood County Subdivisions Area 73 and Sub Areas ccccccnoccccnononnconnnonannncnananannnns 9 Somervell County Subdivisions Area 75 and Sub AreaS ccoooccccnononcccnononannnnnnnns 11 Subdivisions in AMUD District ente ia dai dad 12 Listing Status Procedures for Short Sales occcooocccnconoccnccononcnonononnnnnnnnnonnnccnnannnnnn 13 Listing Status BEAN td A A AAA A 14 Granbury Association of Realtors Inc MLS Policy Manual oooccconoocccnnnonnnnnnnno 15 Quick Reference Guide to MLS Rules and Regulations cccccononoonononcnnnonioncnos 19 NOTE A copy of the NTREIS Rules and Regulations is available in its entirety at http www ntreis net documents Forms 18920129199 pdf Listing Procedures for Granbury Association of Realtors Note All listing procedures are governed by Section 7 of the NTREIS Rules and Regulations They must be complete and accurate This association uses NTREIS Matrix as our MLS system You can login through the single sign on portal at https ssoportal mls ntreis net or by going to www ntreis net in both cases select Matrix There is a downloadable help manual under the Help tab There are also several online tutorials on the Mat
12. Summit Ridge 1 Golden View Addition Sunflower Meadows 3 Greenfields on Squaw Creek Phase 4 Sunset Park 5 Happy Hill Tara Condominiums 1 Heritage Estates The Oaks of Glen Rose 2 Hill Country Estates 2 Three Rivers Addition Hill Country Estates Phase II 2 Tres Rios Estates 2 Hill Country Estates Phase III 2 Tuscan Village Hill Crest Acres 4 Vista Ridge 4 Hillside Addition 2 Wheeler Branch Center Hilltop Estates Addition 4 White Bluff Creek Addition Huffman lvy 6 Wood Bend Addition 6 Ivy McCarty Paluxy River Estates 6 Yeager Addition J Ivy Paluxy River Estates Kirk Estates 6 Mitchell Bend Morrison Park Addition Morrison Valley 6 GAR Listing Procedures Subdivisions in AMUD District Acton Meadows DeCordova Bend Estates DeCordova Hills DeCordova Ranch Enchanted Village Forest Oaks Fountain Village Gardens of DeCordova Gran Terra Grand Harbor Grande Cove Holiday Estates Indian Harbor Lakes of Timber Cove Nassau Bay Pecan Plantation Port Ridglea East Port Ridglea West Rollins Addition Secluded Oaks Sierra Blanca Stewart Oaks Stoney Creek The Bluffs The Trees Thistle Ridge Timber Cove Treaty Oaks Walnut Creek Wildwood Estates Willow Ridge GAR Listing Procedures Page 12 Listing Status Procedures for Short Sales When doing a short sale the MLS rules vary slightly Follow the instructions below to
13. ause Use this if the buyer needs to sell another home before purchasing this one AO OPT Active Option Active listing with a contract that is in the option period P PND Pending Listing with a contract that has no contingencies kick outs or options remaining Pending listings do not expire they will stay pending until closed or indefinitely L LSE Leased Rental property now occupied S SLD Sold Property has been successfully transferred to a new owner X EXP Expired Listing Past the last day on Listing Agreement W WTH Withdrawn Listing will expire upon expiration date WT TOM Temp Off Market Withdrawn Temporarily off the market Listing will expire on the date originally entered by the agent WC CAN Withdrawn Cancelled No longer in MLS No longer for sale Will stay in NTREIS approximately 5 years until it is removed NOTE A Broker is the only person who can cancel a listing This is the only status that controls the Cumulative Days on the Market CDOM field that appears on the Agent Full Report GAR Listing Procedures Page 14 Granbury Association of Realtors Inc MLS Policy Manual The Multiple Listing Service MLS Committee of the Granbury Association of REALTORS GAR is operated as a committee of the Association and subject to the Bylaws of the Board of Realtors As a shareholder board of the North Texas Real Estate Information Systems Inc NTREIS
14. bor Lakes 1 Meadow Wood Estates 4 Canyon Creek 8 Hidden Creek 8 Meander Estates 2 Catalina Bay 1 Hidden Valley Estates 5 Meandering Oaks 2 Catalina Bay II 1 Hideaway Bay Estates 2 Mesa Grande 5 Chapparal Estates 2 Hideaway Hills 12 Mid Haven Estates 8 Claiborne Shores 12 Highland Lakes 3 Misty Meadows 1 Clearview Hills Estates 2 Hill Country 5 Mitchell Bend Estates 8 Cobblestone Court 1 Hills of Granbury 8 Montego Bay 11 Comanche Cove 4 Hilltop Estates 3 Motor Sport Ranch 3 Comanche Harbor 8 Holiday Estates 11 Mooreland 1 Comanche Peak North 4 Hunterwood 8 Mountain View Estates 8 Comanche Shadows 4 Indian Harbor 8 Mountain View Place 2 Country Hill Acres 5 Indian Hills 5 Mountain View Place II 2 Country Meadows 3 Indian Mountain 4 Nassau Bay 11 Crawford Place 1 Indian Pines 8 Nassau Bay II 11 Cresson 3 Island Village Estates 8 Nimmo Addition 8 DeCordova Bend Estates 6 J Fenimore Tr 9 Nolan Creek 2 DeCordova Hills 11 Jackson Bend 11 Norman Acres 9 DeCordova Ranch 11 Jackson Heights 11 Norman Meadows 1 Deer Park Estates Josiah Estates North Fork Creek 2 Deer Valley Estates Kendall Acres 4 Oak Country Estates 4 Deer Run Acres Kenon Meadows 1 Oak Grove Farm 11 GAR Listing Procedures Oak Hills 5 Summerlin 5 Willow Ridge 11 Oak Trail Acres 5 Sunchase Hills 3 Woodcreek Oak Trail Sho
15. contingency date and other information GAR Listing Procedures Page 6 Change to Active Kick Out enter the kickout date Change to Active Option Contract enter the relevant dates Change to Pending enter the pending date and agent information Change to Sold enter the sold date price and all other required fields Change to Cancelled only a broker can cancel a listing Change to Temp Off Market enter the TOM date Change to Withdrawn enter the withdrawn date Virtual Tours enter the information but do not put http in your tour URL Price Change enter the new list price Open Houses select Broker or Public and enter relevant information gt gt gt gt gt gt gt gt o o Delete Incoming Status Listing be careful before you select yes because your incoming listing will be permanently deleted gt Manage Photos Use this feature if you want to add your photos for a maximum of 25 You can add descriptions edit photos and arrange them in the order you want them to appear Remember photos and virtual tours cannot display your real estate sign in the picture This feature also allows you to upload documents and virtual tour for the listing Matrix does not currently have a photo editor please edit your photos before you upload them to Matrix 4 Manage Supplements This feature is used to store documents e g survey seller s disclosure sewer etc Property
16. curred E Knowledge of NTREIS Rules and Regulations All Committee members shall become thoroughly familiar with the NTREIS Rules and Regulations as approved by NAR and amended from time to time GAR Listing Procedures Page 17 F Agreements on File Each Participant in the NTREIS MLS System who utilizes the GAR as the MLS Provider has the following documents on file at the GAR office duly signed and dated by the Participant e Application for Participation e Participation Agreement e Licensee Status Report e Waiver Form for Individual if applicable NOTE Waiver forms for Individuals will be presented to the MLS Committee for verification and approval Names of persons on waivers will then be forwarded to NTREIS for publication as stated in NTREIS Rules and Regulations GAR Listing Procedures Page 18 Quick Reference Guide to MLS Rules and Regulations Section 1 Name 1 01 The name of this organization is the North Texas Real Estate Information Systems Inc herein called NTREIS NTREIS shall maintain a multiple listing service herein called the MLS operated independently from the individual shareholder Boards Associations These rules and regulations govern the operation of said Multiple Listing Service Section 5 Participation Policies 5 02 Each Participant must hold a a valid current real estate broker s license issued by the Texas Real Estate Commission TREC or b a valid current
17. dures Page 1 NOTE If the square footage differs on several sources specify which source you used and indicate in public remarks that the sources for square footage differ If the owner wants you to use a square footage he came up with check with your broker to see how your office handles this issue There may be an in house form you need to use Be sure to disclose all the sources if there is a difference in square footage HOA Rules and Regulations If the home has a Home Owner s Association you will need to know the subdivision deed restrictions and fees Deed restrictions are available through the abstract department of your local title company You must enter the HOA dues and you must select None Mandatory or Voluntary HOA in Matrix If you do not you will receive an error message Mobile Home Serial Number If you are listing a mobile home make sure you get a copy of the original information when the mobile was first placed on the land This document will have the label and serial numbers for the mobile and will help you verify that the mobile home has been declared real estate and not personal property To search the mobile in question by serial number label number or owner name go to the Texas Department of Housing and Community Affairs http mhweb tdhca state tx us mhweb title view js It is best not to search by owner name because this website does not update the owner s name when a mobile home changes ha
18. e Property Type Classification and one geographic area of the MLS provided however if a property is listed for sale and for lease simultaneously such listing may appear in the appropriate categories Notwithstanding the foregoing Listed Property which an owner is willing to partition or subdivide may be identified by a special code or symbol and may be filed in the appropriate Property Type Classifications Only NTREIS staff will be authorized to delete duplicate listings upon written request from the MLS Provider For listings appearing in the MLS more than once the Participant will be fined 50 00 each day the listing appears as a duplicate NTREIS staff is also authorized to correct a listing with an incorrect list price upon written request from the MLS Provider 7 08 A property may be listed for sale or for lease or both for sale and for lease by an owner with the same Participant or unless prohibited by the listing agreement with different Participants or another broker No listing of property for sale may be filed with the MLS by a Participant while such property is listed for sale with another broker No listing of property for lease may be filed with the MLS by a Participant while such property is listed for lease with another broker Unless prohibited by the listing agreement if an owner lists property for sale and for lease with different Participants or another broker the owner shall specify in writing to each Listing Participant
19. ensure that we are all completing the same steps 1 Once the seller and buyer have signed the contract change the status to Active Contingent You do not need a response from the bank to change the status because the contract is executed once the seller and buyer have both signed You will need the Short Sale Addendum Form TAR 1918 as part of the contract packet 2 Once the bank has responded that they will accept the negotiated price you need to change the listing to the appropriate status Remember to update the amended effective date of the contract NOTE If you leave the status Active after the seller and buyer have both signed it does not give an accurate picture of what is happening with the property This can cause confusion and you may be subject to a fine NOTE When you have a listing that is a possible short sale update the Possible Short Sale field in Matrix in the Financial Information tab to indicate Yes GAR Listing Procedures Page 13 Listing Status Breakdown A ACT Active Listing All listings with an Active Status expire on the original expiration date that the agent has entered AC CON Active Contingent Active listing with a contingency Example Awaiting financing inspections or awaiting approval from the lender on a short sale etc Contingent is not used for the buyer to sell another home before buying this one AK KO Active Kickout Active listing with a kickout cl
20. from Realist Tax Select County and then enter any other information you have Click Search Click Fill Ifyou entered the information correctly your screen will be filled in for you If this does not happen check to make sure you do not have any typographical errors In this documentation you will find a list of the subdivisions in both Hood and Somervell Counties The subdivision MUST be corrected to one of the acceptable names Do not leave it the way it first appears The system this information pulls from does not have a subdivision field so erroneous data will appear here and needs to be corrected Be sure to use Granbury for the city for all properties in the city of DeCordova All required fields must be complete in order for the listing to be Active If they are not the listing status will be Incoming until all required fields are entered Required fields are shown in yellow Pay careful attention to the following fields Housing Type A mobile home is not a single detached home It is a Singlewide or Doublewide home The Property Type you select in Matrix is RES Single Family The tax record will indicate if it is real property or personal property If it is real property also select Manufactured certificate exch If it is not real property documents must be completed before it can be sold as real estate The documents are filed with the Texas Department of Housing and Community Affairs at
21. gs of the Participants for whom GAR is the MLS Provider to be known as MLS meetings The Committee Chairman or Vice Chairman shall preside at all meetings In the absence a temporary Chairman from the membership of the Committee shall preside GAR Listing Procedures Page 15 Committee Responsibilities A Enforcement of NTREIS Rules and Regulations or Disputes 1 The MLS Committee shall give consideration to all written complaints from Participants having to do with violations of the NTREIS Rules and Regulations by those users subscribers for which the GAR is the MLS Provider If the alleged offense is a violation of the NTREIS Rules and Regulations and does not involve a charge of unethical conduct or request for arbitration it may be administratively considered and determined by the MLS Committee If a violation is determined the Committee may direct the imposition of a sanction as described in the GAR schedule of MLS Fines and Penalties attached provided the recipient of such sanction may request a hearing before the Professional Standards Committee of the association where REALTOR membership is held or through which the participant subscriber obtains access to NTREIS within twenty 20 days following receipt of the Committee s decision The complete procedures for conducting hearings and appeals are outlined in the NTREIS Rules and Regulations All other complaints of unethical conduct shall be referred by the Committee to the
22. nds 2 Each brokerage has procedures regarding specific forms you need to use for your listing Some are statewide forms that have been provided to us and some may be in house forms specific to your broker These forms were developed by TAR and TREC Your broker can tell you which forms you must use for their brokerage Basic forms that are typically used are available on the TAR website https www texasrealestate com realtor forms TAR 1101 Residential Real Estate Listing Agreement Exclusive Right to Sell TAR 1406 Seller s Disclosure Notice if the property is a foreclosure or inheritance where the owner has never resided in the home this document is not required TAR 1407 On Site Sewer Facility if the home has a septic system you need this document TAR 1413 Request for Mortgage Information if there is an outstanding balance on the mortgage you need this document GAR Listing Procedures Page 2 TAR 1905 Addendum for Reservation of Oil Gas and Other Minerals if the owner owns the mineral rights and does not want them to be sold you need this document TAR 1906 Addendum for Seller s Disclosure of Information on Lead Based Paint and Lead Based Paint Hazards as Required by Federal Law if the home was built before 1978 you need this document TAR 1907 Residential Real Property Affidavit T 47 if you have a useable survey your seller will sign this document in front of a notary indicating the property has not changed
23. nformation such as the serial number shackle code and CBS code You should only use 0 or 999999 if you are listing unimproved land where a lockbox would not be needed or if you are using a combo lockbox Room Dimensions Get all room dimensions Round your measurements down not up to make sure you do not exaggerate the room sizes School Information Each school district has a web page where you can research which schools should be assigned to the physical address To verify the schools for a specific address go to this link http edulogsrv granburyisd org edulog webquer This web page will also indicate if the property is on a bus route EII GAR Listing Procedures Page 5 Lease Property Be sure to enter as much information as possible about the rental including whether it is furnished if appliances are included required deposit if pets are allowed and any restrictions specific to the property Transaction Type For Sale Lease Lots Acreage Use this category for all unimproved land including commercial land If there is a structure with no monetary value on the property it should be in this category and not in Residential or Commercial Include lot dimensions and pictures 4 Once you enter all the data about your property you are ready to save it in MLS and receive a listing number Add your photos and virtual tour at this time if you want to or you can enter them after you make the lis
24. res 5 Sunchase Meadows 3 Wynview Farms Oakwood Lake 3 Sunchase Village 3 Old Granbury Estates 1 Sunrise Bay 5 Old WD Ranch 5 Sunset Acres 9 Pecan Plantation 7 Sunset Cove 12 Townships or Abstracts Plaza East Industrial Park 1 Temple Oaks 2 These names are used inthe Port Ridglea East 11 The Bluffs 8 legal description but not as Port Ridglea West 11 The Cliffs 5 a subdivision Ports O Call 8 The Island 1 Post Oak Acres 9 The Oaks at Fall Creek 3 Barton Prairie Creek Acres 4 The Orchard Use Pecan Plantation 7 chismi Briar Haven Prairie Oaks Estates 4 The Peninsula 5 Bridge Street Estates Quail Ridge Acres 2 The Retreat Use Pecan Plantation 7 Burton Estates Ranch View Acres 3 The Ridge 8 Cherry Lane Rancho Brazos 11 The Shores 1 Coulstan Durant River Country Acres 8 The Trees 11 John Gee River Run 12 The Vineyards Use Harbor Lakes 1 Kaylinda Rock Harbor Estates Thistle Ridge 12 Kennon Atchley Rolling Hills Shores Thorp Springs 5 Lambert Branch Rough Creek 377 Sunset Strip 11 ee Round House Timber Cove Estates 11 Traylor Horton Royal Oaks 11 Timberhaven 12 Sandy Beach 11 Tolar 9 Scenic Ridge 3 Trans Haven Estates 5 Scenic View 8 Treaty Oaks 8 Sealey Ridge 8 Triangle Acres 3 Secluded Oaks 12 Victorian Place 12 Seven Oaks 2 Walnut Creek 3 Shady Grove 11 Waples 3 Six J Bay 12 Waterford Heights 1 Sky Harbor 2 Waters Edge 1 South Grove 1 Waterford Court 1 South Harbor 1 Waterwood Estates 5 Southtown 1 Weems Estates 8 Southview Acres
25. rix User Manual is available on the Matrix site click on the HELP tab GAR Listing Procedures Page 8 Hood County Subdivisions Area 73 and Sub Areas Abes Landing 2 Dove Winds 8 Kikaga Resort 8 Acton Meadows 6 Durham Overstreet 1 Knob Hill 8 Alta Vista Estates 2 Durhams Bend 2 Laguna Tres Estates 2 Andrews Acres 5 Eagles Crest 5 Laguna Vista 2 Arrowhead Shores 5 Eastwood Estates 11 Lake Forest 1 Ashley Oakes 3 Eastwood Village 11 Lake Granbury Estates 5 Avalon 1 Emerald Bay 2 Lake Granbury Harbor 5 Beacon Vista Estates 3 Enchanted Village 11 Lakecrest Manor 1 Bee Creek Estates 2 Equestrian Estates 3 Lakes at Timber Cove 11 Bentwater 2 Forest Oaks 12 Lakeside Hills 8 Blue Branch Ranch 5 Fountain Village 11 Lakewood Hills 1 Blue Water Shores 12 Gateway Addition 3 Lantana 11 Bluff View 8 Gemstone Estates 1 Lipan 10 Bonita Vista Estates 8 Gran Tera 12 Live Oak Creek 8 Brazos Bend 1 Granbury Acres 1 Live Oak Estates 5 Brazos Harbor 1 Grand Harbor 11 Long Creek 2 Brazos River Acres 8 Grande Cove Estates 12 Look Out Cove 5 Briarwood 1 Green Meadows 3 Lukers Acres 8 Brooks 9 Harbor Lakes 1 Mallard Pointe 2 Brushy Home Estates 4 Heather Place 1 Martin 12 Brushy Lane Estates 4 Heritage Heights 4 Meadow Heights 1 Burton Estates 8 Hermosa Hills Estates 8 Meadowlark Estates 2 Camp Paradise 5 Herons Nest Use Har
26. rix home screen and on the GAR website When you obtain a Residential listing please follow these steps 1 Get a copy of any and all of the forms listed below Accurate Survey If any improvements have been made to the property exterior since the current owner has lived there a new survey will likely be required If there have been no exterior changes i e fence retaining wall storage building etc and the survey is old the buyer s lender may require a new survey The owner may have a copy or one may be available through the surveyor or title company where the current owners closed on the property If a survey is not available a plat can be obtained from the abstract department of one of the local title companies Builder s Plan If the home is fairly new or the owners had the home built a builder s plan may be available This would indicate the accurate overall square footage and room dimensions It is not common to have this document Tax Appraisal Record You can print this from the Hood County Appraisal District website or by logging onto NTREIS and clicking on the TAX tab If the owners have a copy of their most recent tax notice you may use that as well This information gives you the correct legal description address and square footage Appraisal The owners may have a copy of the appraisal from when they purchased the property that would show square footage and other useful information GAR Listing Proce
27. rticipant shall not withdraw or cancel a Listed Property for the purpose of concealing the sale or the sales price GAR Listing Procedures Page 20 7 23 A Participant or any licensee affiliated with a Participant who has an interest in the Listed Property shall disclose that interest when the listing is filed with the MLS and such information shall be disseminated to all Participants 7 28 NTREIS does not permit the name phone number e mail address or web address of the listing agent or other similar information that is not descriptive in nature and relevant to an accurate portrayal of the Listed Property to be placed in the Property Description section of a listing The same restrictions are applicable to the Property Photograph section the Picture Description section and the Driving Directions section Only a true current photograph of Listed Property may be placed in the Property Photograph section without decorative borders other embellishments or any digitally enhanced modifications that would misrepresent the true condition or appearance of the property Any alleged violation of this Rule will be subject to the enforcement procedures of Sections 11 and 12 of these Rules Section 8 Selling Procedures 8 08 A Listing Participant must report to the MLS any change in the status of a Listed Property including final closing of sale and sales price within 72 hours after such change of status occurs 8 10 a and b 8
28. ting active If you add your pictures and virtual tours before you save your listing as active your data is more likely to be fed to other syndicated websites correctly If there are any mandatory fields that are blank or incorrect you will receive messages one at a time prompting you to correct the required fields Once everything is updated submit your listing and select Active or Incoming Your MLS number is generated If you receive a notice that you have entered anything that violates MLS Rules CALL THE GAR OFFICE IMMEDIATELY SO THAT YOU MAY AVOID A POTENTIAL FINE 5 Once your listing is saved as Active you will use the following options appears on the left hand side of your screen when you need to modify your listing A brief overview of each item is noted below Select Form Residential Change to Active Change to Active Contingent Change to Active Kick Out Change to Active Option Coni Change to Pending Change to Sold Change to Cancelled Change to Temp Off Market Change to Withdrawn Virtual Tours 4 Residential Use this feature anytime you need to change information about the property for example if you need to change room sizes or the directions to the property This feature is not used to change the status or price of the property Go to Input tab and select the category of your listing i e Residential 4 Change to Active just that enter the expiration date 4 Change to Active Contingent enter
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