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Xerox-DocuMate_252 - Instructions Manuals

1. W watermark remove 41 WIA 44 80 Windows Image Acquisition 80 Word Document 34 X xls file format 34 105 05 0612 100 Ee
2. A valid email address is required The serial number is located on the underside of the scanner The Serial Number After registration is complete you will receive an email message with your RegID Your RegID is very important because you will need it when accessing free telephone support or checking for online updates 4 Write down your RegID below so you will always know where to find it RegID DocuMate 252 Scanner User s Guide Scanning Scanning When you press either the Simplex or Duplex button your document is scanned using the scan settings indicated by the LED number The scanned image is then sent to a software application known as the Destination Application on your computer Load and Scan Documents 1 Make sure the output tray is fully extended and adjust the paper guide for the width of paper NOTE Remove any staples or paper clips from the documents before loading them into the automatic document feeder Staples and paper clips can damage the feed mechanism OS 2 Load the documents with their tops into the automatic document feeder For Simplex one sided scans load the documents face down For Duplex two sided scans the documents can be face up or down because both sides are scanned DocuMate 252 Scanner User s Guide 13 Scanning 14 3 Check the LED number to make sure you re using the scan setting you want To choose a new scan setting press the Destinatio
3. Duplex capable Optical Resolution 600 x 1200 dpi 48 bpp internal color E Max Document Size 8 50 x 14 00 H OneTouch Button Count 9 60 DocuMate 252 Scanner User s Guide Scanning 2 Click the Properties button Device Configuration Properties Device Settings Information Device name mens DocuMate 252 Ea Driver version 0 0 33 0 Firmware wersion 0 10 Interface USB Documents Scanned 2468 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Contral Lamp timeout Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 10 minutes to a maximum of 10 hours 3 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To return the scanner to its factory settings click Reset Device 4 Click OK to save the changes and close the dialog box DocuMate 252 Scanner User s Guide 61 Scanning from PaperPort Scanning from PaperPort Instead of using the scanner buttons or the OneTouch Button Panel to scan you can scan from PaperPort You scan from PaperPort using the Basic Interface or Advanced Interface or the Windows Image Acquisition WIA See
4. Picture type 83 power saving 61 Preview button 67 81 preview image 71 Preview One button 85 R Reject Character 47 Resolution 39 83 86 resolution 73 Rich Text Format 34 rtf file format 34 ruler units 78 DocuMate 252 Scanner User s Guide S saturation 41 76 scan file name 68 from PaperPort 62 multiple pages 68 PaperPort desktop 68 Scan Configuration 20 scan file name 65 Scan Info box 79 scan info box 79 scan with event forwarding 52 scanner components 2 connecting 9 troubleshooting 92 uninstall 95 Searchable PDF 34 searchable PDF 51 Select Configuration 22 23 Select Destination 21 23 Select Destinations 36 Select Format and Page s 22 Settings on the Scan Pane 65 setup 4 Show All Destinations 36 Show Hardware 60 Simple Text 33 simplex buton 40 simplex button 2 13 14 single page items check box 64 69 81 skip blank originals 40 sPDF 7 23 34 51 sPDF file format 34 spreadsheet 50 spreadsheets OCR 45 Status light 9 17 92 troubleshooting codes 93 Sti Event Forwarding 36 Storage and CD R W 36 Storage Properties 29 system requirements 3 Y template 50 text color 49 Text Document button 86 Text Documents Properties 26 Text Editors 36 text file format 33 Text Formats 32 thumbnail 68 DocuMate 252 Scanner User s Guide Index thumbnail icon 66 thumbnail image 14 68 TIFF 31 Transfer to Storage 57 troubleshooting 92 true page 57 TWAIN 44 53 U uninstall 95 USB port 10
5. W Searchable POF OCR options 3 Choose the file type that you want for the text format Your selection of a file type pertains only to the button currently selected on the OneTouch Properties window Other buttons that have a text option selected as the Page Format are not affected so you can set the text file type independently for each button a Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application DocuMate 252 Scanner User s Guide 33 Scanning 34 Rich Text Format The rtf file format Text that retains formatting when converted Available with Microsoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields separated by commas When the document is converted into editable text by the OCR software the fields are maintained so you can copy and paste them to a database or spreadsheet application Excel Spreadsheet The xls file format used by Microsoft Excel HTML Document The htm file format used to create web pages Searchable PDF The sPDF file format used by Adobe Acrobat and OmniPage Pro 12 This format converts scanned text into PDF with text search and OCR capabilities It is only available if you have installed OmniPage Pro 12 on your computer See Scanning with Searchable PDF SsPDF on page 51 for details To
6. 14 3 5 x 2 automatic document feeder Automatic document feeder ADF Up to 25 pages per minute Up to 50 images per minute 200 dpi B amp W 50 sheets 16 28 Ibs 0 002 0 006 Cold cathode fluorescent lamp USB 2 0 High Speed 12 5 inches 31 75 cm 13 25 inches 33 66 cm 17 inches 43 18 cm 8 6 pounds 3 91 kg 50 104 F 5 35 C without condensation 40 70 35 C without condensation DC Jack 24V 2 0A 60W 100 240V with EMI core lt 30 Watts UL C UL TUV GS FCC Class B CE 97 Maintenance Xerox DocuMate 252 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Paper Guide 5 7 0104 000 Output Tray 57 0105 000 ADF Pad 57 0103 000 AC Power Cord 35 0071 000 Power Supply 37 0067 000 Buttons Label 09 0631 000 98 DocuMate 252 Scanner User s Guide Appendix A Notices It s Illegal in the USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 DocuMate 252 Scanner User s Guide Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Note
7. 5 items gt 2 Click the Scan icon on the PaperPort command bar sad The Folders pane which shows folders for organizing your scanned images is replaced by the Scan pane Scan pane Choose Xerox DocuMate 252 from here CX Paperf ort File Edit iew Item Tools Help re Sean gea Scanner Xerox DocuMate 252 Scan what IEE Document Photograph Settings Release Notes Flowers l Singl it ingle page items Primrose Click Scan to start scanning Scan Welcome Page 1 Va m 2 8 2 AEK SY Folder Samples PaperPort 9 5 items DocuMate 252 Scanner User s Guide 63 Scanning from PaperPort 64 Scan From the Scanner list choose Xerox DocuMate 252 In the Scan what section choose to scan a Document or Photograph If you want to change the format of the scanned item s file name or file type before you start scanning click Settings The default file type for documents is pdf and the default for photographs is jpg Use the Single page items check box as follows e When the check box is selected all pages in the automatic document feeder are scanned and placed as single pages on the PaperPort desktop e When the check box is not selected all pages in the automatic document feeder are scanned but not placed on the PaperPort desktop until you indicate the scanning job is finished by clicking Done on the PaperPort Scan window Cl
8. In that case you would probably want to change the name and Destination Application to something else For example if you scan a lot of documents that have faint images such as hand drawn sketches in light pencil you might want to change the button s name to Sketches and the Destination Application to Microsoft Paint or some other drawing program See Configuring the OneTouch Buttons on page 20 to change the settings of the buttons on the OneTouch Button Panel DocuMate 252 Scanner User s Guide Scanning The Initial OneTouch Settings on Your Scanner When you receive your scanner its settings are preconfigured to scan items for various basic tasks such as email or fax and then send the scanned image to an appropriate preselected Destination Application The following table shows these factory default settings You can change any of these settings Destination Button Name Application Preconfigured Settings 1 Scan PaperPort Black amp White 200dpi Duplex 8 5 x 11 page Brightness 50 2 PDF PaperPort Black amp White 200dpi Duplex 8 5 x 11 page Brightness 50 Contrast 50 3 Print Printer Black amp White 300dpi Simplex 8 5 x 14 page Brightness 50 4 eMail Microsoft Black amp White 200dpi Simplex Outlook 8 5 x 11 page attachment Brightness 50 Contrast 50 5 Fax Fax Black amp White 200dpi Simplex Application 8 5 x 11 page Brightness 50 6 OCR Microsoft Black amp White 300dpi Duplex
9. Step 1 Assemble the Scanner To assemble the scanner ADF Cover Release Remove all shipping tape from the top and bottom of the scanner Carefully remove the protective foam from the ADF cover release then press the release and open the automatic document feeder cover 3 Carefully remove any foam particles that may have gotten inside the document feeder and close the cover DocuMate 252 Scanner User s Guide Installation 4 Align the slots on the paper guide with the ridges on the scanner and slide it down until it snaps into place 5 Insert the pins on each side of the output tray into the holes on the scanner 6 Flip open the extension on the output tray so it is fully extended 7 Proceed to Step 2 Install the Software DocuMate 252 Scanner User s Guide 5 Installation Step 2 Install the Software NOTE The software is on the two CD s you received with your scanner Please be sure to install from Disc 1 first To install the software 1 Start Microsoft Windows and make sure no other applications are running 2 Insert Disc 1 into your computer s CD ROM drive The CD automatically starts NOTE If the CD does not start check the following e Make sure you have inserted Disc 1 e Make sure the CD drive s door is completely shut e Open Windows Explorer and double click the icon for your CD ROM drive From the list of files on the CD double click the file na
10. Word 8 5 x 11 page Brightness 50 7 Archive Transferto Black amp White 300dpi Simplex Storage 8 5 x 11 page Brightness 50 8 Custom Microsoft Color 100dpi Simplex Paint 6 x 4 photo size Brightness 50 Contrast 50 9 Paint Microsoft Color 300dpi Simplex Paint 8 5 x 11 page Brightness 50 Contrast 50 Scanning from Other Software In addition to scanning from the scanner buttons and the OneTouch Button Panel you can scan directly from PaperPort and other software applications See the sections Scanning from PaperPort Scanning with the Windows Image Acquisition and Scanning with the ISIS Interface for details DocuMate 252 Scanner User s Guide 19 Scanning Configuring the OneTouch Buttons 20 Each OneTouch button configuration consists of a Destination Application a Scan Configuration and a Document Format The OneTouch Properties window is where you select these three elements for a button To open the OneTouch Properties window 1 Click the OneTouch icon It is located in the Windows System Tray at the bottom right corner of the screen 2 Right click a button on the OneTouch Button Panel REMINDER Remember that left clicking a button on the OneTouch Button Panel starts the scanner scanning Right clicking opens the OneTouch Properties window The OneTouch Properties window opens for that button Right click on a button for example button 2 and the Properties wind
11. click Button 7 Your scanned pages are stored in the location that you specified on the OneTouch 4 0 Link Properties window OneTouch 4 0 Link Properties Storage Documents dropped on this link will be transtered to E storage devices Le file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Your scanned documents will be stored at this location Storage location C Documents and Settings AdministratorsMy Oo Documents transfered to the Burn to CD link are waiting to be written to CD To Use OCR Before Transferring to Storage If the documents you want to transfer to storage are text documents or spreadsheets you can have them converted by the OCR process prior to being stored 1 Open the OneTouch Properties window 2 Using the arrows choose Button 7 or any other button if it is set up with Transfer to Storage as one of its Destination Applications 3 Choose a text format as the file format 58 DocuMate 252 Scanner User s Guide Scanning 4 Right click on the text format icon and choose the file format for DocuMate 252 Scanner User s Guide the scanned documents OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options gt Archive i Wl A e Select dest
12. cycle through the buttons the available settings on the window change to show them for each button 2 From the Select Destination list select the application where you want documents sent when scanning is finished See Selecting Options for a Button on page 35 to display a full list of the Destination Applications that you can use with the scanner NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word and a page format that can be used for OCR such as Text RTF Word or sPDF the text in scanned images is automatically converted to word processing text See Scanning with Optical Character Recognition OCR on page 44 for details 3 From the Select Configuration list select a scan configuration DocuMate 252 Scanner User s Guide 23 Scanning 24 Application To scan in color select one of the configurations indicated by the small color icon such as the Color Document configuration The scan configuration list is preset for the application you select in the Select Destination list If you select a different application the configurations are for that application However you can create your own scan configurations as well Select a Format and Page s option The available options apply to the Destination Application you select For example if you select Microsoft Word as the Destination Application the available formats are for text such as doc txt and rtf
13. e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner the hub must have its own power supply If the hub does not have its own power supply plug the scanner into a USB port on the computer e Did you select another scanning source in the PaperPort Scan Pane If you use multiple devices with your computer you may have selected another source for images Start the PaperPort software and click the Scan icon and then make sure DocuMate 252 is selected as the scanner Problem During installation got the error message PaperPort Installation is not complete What do I do The installation procedure was not successful You need to reinstall the PaperPort software DocuMate 252 Scanner User s Guide Maintenance Problem I got the error message PaperPort cannot allocate enough memory to perform internal critical operations What do I do Close any other active applications so that additional memory is available If you click Continue PaperPort moves the file to the PaperPort data directory and renames the file with the prefix bad This allows you to recover the file later To recover the file you can import it into PaperPort by using the Import command in the File menu Problem How do uninstall PaperPo
14. list of Scan Configurations on the OneTouch Properties window for the appropriate Destination applications DocuMate 252 Scanner User s Guide 41 Scanning The Device Settings Tab A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Configuration Properties Scan Settings Page Settings Device Settings Advanced Settings Page options Actual size crop image if necessary Center image on page AutoR otate image for best fit C Collate copies Copies Fit to page reduce image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary lf the scanned image is to big to be printed or faxed on a single page the image will automatically be cropped around its edges to fit on the page Center image on page Ihe image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Landscape format and
15. manufacturer could void the user s authority to operate this equipment This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Energy Star for the USA As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy nang efficiency ENERGY STAR is a US registered trademark The ENERGY STAR program is a team effort between the Environmental Protection Agency and the office equipment industry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Product recycling and disposal for USA Xerox operates a worldwide equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program If your product is not part of the Xerox program and you are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations For recycling and disposa
16. not appear until you indicate the scanning job is finished See The Single Page Items Check Box on page 69 On the PaperPort Scan message box click Done When scanning is complete thumbnail images appear on the PaperPort Desktop BHVaeSHwMr7 Geer ae Folder Samples Paper Port 9 5 items A thumbnail image of the The small icon represents scanned item appears on _ the file format in this case the PaperPort desktop the PaperPort format On the PaperPort desktop Unless you changed it with the Settings option the name of the scanned image is the day date and number of scanned items that day For example the second item scanned on a day is followed by a 2 the third by a 3 and so on To change a name click it to select its text and type a new name The thumbnail images of the stack of documents has go to page arrows at their top right corners so you can click to flip through the pages in the stack The page counter underneath the thumbnail name shows which page you re viewing The small icon at the bottom right corner of the thumbnail image indicates the file format of the scanned item DocuMate 252 Scanner User s Guide Scanning from PaperPort The Single Page Items Check Box The Single page items check box on the PaperPort Desktop Scan Pane provides the option to add additional items to a scanning job If the check box is selected scanned items immediately appear on the PaperPort d
17. only available for the Grayscale or Color Mode at 200dpi or less e Invert lmage Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image e Duplex Scan both sides of the page If this option is not selected the scanner will scan the front side of the page only NOTE Because you can set Duplex and Simplex for the OneTouch buttons there could be a conflict when you press the Simplex or Duplex button on the scanner Regardless of the OneTouch setting the scanner button always takes precedence In other words even if the LED number on the scanner has a setting for Duplex when you press the Simplex scanner button the scanner scans in Simplex mode and vice versa e Skip Blank Originals Skips pages that are completely blank Typically you use this option when you will scan a stack of two sided pages which have a number of blank sides This option is only available for Duplex scanning DocuMate 252 Scanner User s Guide Scanning e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned item For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black amp White or Grayscale Mode The original with a red The scanned item with the watermark over black text red filte
18. pdf file Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process you can use event forwarding The scanner will feed in the first page but will then stop until you select the application to use After you select the application its interface will open and you can use it to continue with the scanning To scan with event forwarding Open the OneTouch Properties window forwarding DocuMate 252 Scanner User s Guide Scanning 3 Select Still Image Client as the Destination Application Note that you cannot choose a page format for this option because the actual destination application is not selected until after the scanner feeds in the first page of your document OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options F Select format and pagels E Custom l ti a E Select destination XA HF Lasenet 4050 Series GA FEL E E XA HP Color Lasenlet 4600 PS Select configuration gt Guality Color Document Microsoft Paint Color Photo 6x4 Color Document Quality US Letter Duplex gt aj ScanSoft OmniPage Outlook Express E a We lela Cop J E US Legal Duplex Er Still Image Client Quality US Legal Ce e e i Choose a Scan Configuration Click Apply or OK Start scanning using the button you selected for event forwarding A dialog box appears for you t
19. to adjust the brightness one unit at a time Click the buttons Darken Normal or Lighten to move the slide in larger steps Contrast Contrast is set automatically for Color Document or GrayScale Document Because the Text Document option scans in Black and White the contrast option does not apply Resolution Click the menu arrow and choose a resolution dpi Your DocuMate 252 scanner can scan at up to 600 dpi Page Click the menu arrow and choose a page size Your DocuMate 252 scanner can scan a page up to 8 5 by 14 2 Click OK DocuMate 252 Scanner User s Guide Scanning from PaperPort To adjust the Custom Document settings 1 Click the Custom Document button and click the Define button The dialog box for Custom settings appears Scanner Settings mode sli Black and White we Manual a Dither m ET ill E E 128 ae aad Ww Page Size Contrast Letter 8 5 x 11 in w Automatic PISDFLT Version 56 4 260 1919 bel Auto AERO PAN Driver 3 01 010204 Mode Click the arrow and choose a scan mode Black and White The scanning pixels are all the same size and are either black or white Use this setting for letters memos pen and ink drawings and other black and white material This setting produces the smallest file size for scanned items 256 Level Gray Scans the image using up to 256 true shades of gray Use this setting to scan black and white photographs and other higher quali
20. 0 Link Properties PaperPort Please select your preferences for ScanSott s PaperPort from the options below Select the destination folder for Scanned Documents ey My PaperPort Documents _ articles J Bank Statements J Business Cards T Faxes J Investments mm OneTouch Docs J Photographs J Presentations J Real Estate J Receipts J Samples My PaperPort Documents OneT ouch Docs 1 Select the PaperPort folder where you want the file of the scanned image to be located Click OK Click OK or Apply on the OneTouch Properties window When PaperPort opens after you finish scanning the thumbnails of your scanned documents are on the Desktop in that folder DocuMate 252 Scanner User s Guide 25 26 Scanning 1 Text Documents Properties These properties apply to Microsoft Word Excel Adobe Reader and the other applications indicated by their icons in the list The properties apply to the OCR settings for the applications OneTouch 4 0 Link Properties Text Documents f The Applications in this group can accept text ES based documents only E Acrobat Reader Microgott Excel amp Microzott Explorer Microsoft WORD ci Microsoft WordPad E Notepad Add Application a General OCR settings O Always send a file even when no test was found C Show message if test recognition failed Click in the OCR settings boxes for the options you want The options will apply
21. 2 Select format and pagels E a e 7 A BMP TIFF JPG POF TEST Select configuration Cuality Color Document Color Fhoto 6x4 g Color Document Quality US Letter Duplex US Letter Copy E4 US Legal Duplex E Quality US Legal z Choose a Page Format and a Scan Configuration Click Apply or OK Now start scanning using the button you selected to use to scan and burn to CD When scanning is finished a bubble message on the screen tells you that files are waiting to be burned to the CD DocuMate 252 Scanner User s Guide Scanning 8 On the OneTouch window make sure that the Burn to CD Destination Application is still selected and click the Properties button The OneTouch 4 0 Link Properties window appears OneTouch 4 0 Link Properties Storage Ie oe Documents dropped on this link will be transferred to lt a storage devices iLe file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Documents and Settings Administrator My Do Documents transfered to the Burn to CD link are waiting to be written to CD 9 Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD Creating an HTML Web Page from
22. Apply on the OneTouch Properties window Scanning with Optical Character Recognition OCR Optical Character Recognition OCR is like a printer in reverse Instead of printing what s on the screen onto paper OCR converts text and numbers on a scanned page into text and numbers onto the screen that is editable text and numbers You can then work with the text and numbers to edit spellcheck change font or type size sort calculate and so forth 44000 60 DocuMate 252 Scanner User s Guide Scanning You must have installed the OmniPage Pro 12 software on your computer in order to use OCR with the OneTouch software and your DocuMate 252 scanner OneTouch and OmniPage Pro 12 work together to combine scanning with OCR processing into one integrated step OmniPage Pro 12 is on the Disc 2 CD that you received with your scanner in case you haven t installed it yet lf OmniPage Pro 12 is installed the OCR process is automatic when the page format on the One Touch Properties window is a text format such as DOC TEXT XLS RTF and so forth NOTE OneTouch Button 6 is preset as your OCR button But you can also set up any other button to scan to OCR the text To scan with OCR 1 Toscan using the buttons on the scanner press the Destination Selector until the LED is at 6 then press the Simplex or Duplex button amp 2 To scan from the OneTouch Button Panel click the OneTouch icon in the Windows system Tray click the arrows
23. But if select Microsoft Paint as the Destination Application then the available formats are for graphics such as omp and jpg Click OK or if you want to keep the window open and work with other features click Apply Now when you press or click a scanner button the document is scanned using the new settings for that button Setting Destination Application Properties The different types of Destination Applications have various properties that you can select On the OneTouch Properties window click a Destination Application 2 Click the Properties button OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options 4 H P D F Select format and pagels w a i 4 Select destination J FA AEN ScanSoft PaperPort BMP TIFF JPG PDF sPDF Click a Destination A F Still Image Client Select configuration 9 Still Image Client J Color Document US Legal Duplex US Letter Copy Duplex W Configure Before Scan F Quality Color Photo 6x4 amp Vivid Color Photo 6x4 amp Color Magazine Duplex sire the Properties O heeh 7 utton A OneTouch 4 0 Link Properties dialog box appears for the type of Destination Application you selected and the available options are for that type of application DocuMate 252 Scanner User s Guide Scanning PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items OneTouch 4
24. For Duplex two sided scans the documents can be face up or down because both sides are scanned 2 Nowclick on the OneTouch icon in the Windows System Tray at the bottom right corner of the screen The OneTouch Icon RLE o 1010M The OneTouch Button Panel appears and shows the first five on screen scanning buttons Click the arrows to cycle through all 9 settings Go 2 Serax DocuMate 252 x nE a y ly Fy Print eMail Fax Click the button you Click these arrows want to use to scan to navigate through the 9 buttons The Properties window also appears in case you want to change the scanning options before scanning 3 On the screen not on the scanner click the button you want to use to scan Go 2 Serax DocuMate 252 Eg BS os So ste Scan POF Print eM ail Fax lt For example if you wantto Or if you want to scan with button 4 scan with button 2 which which attaches the scanned converts the document to document to a blank email message PDF click here click here The scanner begins scanning Then the scanned images appear in the Destination Application just as they would if you scanned with the Simplex or Duplex scanner buttons 16 DocuMate 252 Scanner User s Guide Scanning Using the OneTouch Button Panel The OneTouch Button Panel is also your on screen set of controls for the scanner The OneTouch Button Panel shows information about the scanner and its se
25. Mate 252 Scanner User s Guide Scanning from PaperPort When you press the button to scan the OneTouch ISIS Scan window opens Use this window to select scanning options and start the scanner OneTouch 515 Scan on Xerox DocuMate 252 Auto Feed Color Document Image 126 200 dpi Define GrapScale Click a button Image 128 7 200 dpi to choose the type of scan Test Document Image 128 200 dpi Click Define to change the scan settings for the selected button Define Custom Document Image 128 300 dpi 128 300 dpi Define Document Size Info Fage Letter 8 5 x 11 in Click Preview One to see what the first scanned page looks like so you ll know which scan settings to adjust Click Scan All when you re ready to scan all the pages Remember to put the preview page back onto the stack so it gets scanned with the new settings too 1 Click the button most appropriate for the item you re scanning 2 Click Preview One to preview the image before scanning The image is displayed on the right side of the window NOTE If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages 3 Click the Define button and adjust the scan settings if necessary You can also click one of the other scan type butto
26. On the Add Remove Programs Properties window select the Install Uninstall tab Select PaperPort 9 0 and click Remove On the Welcome window click Next On the Program Maintenance window select the Remove option and then click Next On the Remove the Program window select the Remove files option and then click Remove The PaperPort software is removed On the Uninstall Completed window click Finish Close all open windows and restart your computer uninstall PaperPort 9 0 from Windows 2000 or XP On the Windows taskbar click Start point to Settings and then click Control Panel Click the Add or Remove Programs icon The Add or Remove Programs window opens Select PaperPort 9 0 and click Remove 4 A message window opens asking if you are sure you want to 96 remove PaperPort 9 0 from your computer Click Yes The PaperPort software is removed Close all open windows and restart your computer DocuMate 252 Scanner User s Guide Maintenance Xerox DocuMate 252 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption Safety and agency certifications DocuMate 252 Scanner User s Guide 600 x 1200 dpi 48 bit color internal 8 5 x
27. P This output format retains the font and paragraph styling including graphics and tables without columnized text This output format is available for nearly all file types Flowing Page FP This format keeps the original layout of the pages including columns This is done wherever possible with column and indent settings but not with text boxes or frames Text will then flow from one column to the other which does not happen when text boxes are present DocuMate 252 Scanner User s Guide Scanning True Page TP This output format keeps the original layout of the pages including columns This is done with text picture and table boxes and frames True page is offered only for target applications capable of handling the formatting True Page formatting is the only choice for XML export and for all PDF export except to the file type PDF Edited 9 When you re finished selecting the OCR options click OK on the Options window Those options will now apply to the OCR processing when you select a scan button with a text format as the page format Scanning with Searchable PDF sPDF Searchable PDF SPDF is a special form of an Adobe PDF file that provides you with the capability to search for text in scanned documents Searchable PDF is only available as a page format option if you have installed OmniPage Pro 12 on your computer To scan with searchable PDF 1 Open the OneTouch Properties window 2 Using the
28. R Archive VIEWS The Button View DE gt xeo DocuMate 252 E O gt xeo DocuMate 252 E Quality US Letter Duplex we Mode Black hite 3 300 dpi Duplex Page 6 50 x 11 00 DM 252 OCR Settings Brightness 50 The Hardware View The Detail View e The Button View is your main scanner control panel Use it to scan or to see all nine buttons e The Detail View shows the current scan settings for a button e The Hardware View shows the current scanners connected to your computer If the Properties window is not open right click the icon on the Detail View or Button View to open it From the Hardware View and Detail View click the green arrow to return to the Button View You can also click on the hardware icon to return to the Button View 6 To close the OneTouch Button Panel click the close button on the panel About the OneTouch Button Panel s Names and Icons The button names such as PDF email or Fax indicate the original factory settings for a button For example the email button is set up to scan documents and then immediately attach them to a new email message in Microsoft Outlook Express But you can change the name the Destination Application and any of the other aspects of the button A question mark for a button such as shown for button 5 in the examples above means your computer does not have appropriate software for the initial factory settings Fax software in the example above
29. Scanning with the Windows Image Acquisition on page 80 to scan using the Windows Image Acquisition The Basic Interface and Advanced Interface use the TWAIN standard for scanning TWAIN is a widely recognized method that computers use to receive images from scanners digital cameras and other digital devices Many other graphics and imaging applications also comply with the TWAIN standard so you can use your scanner with those applications too NOTE When scanning the Basic Interface or Advanced Interface opens right away without opening PaperPort first if the button you re using to scan is set to Configure Before Scan and the selected option is TWAIN 62 DocuMate 252 Scanner User s Guide Scanning from PaperPort Scanning from the Basic Interface or Advanced Interface The instructions in this section are for scanning from the PaperPort Desktop using the Basic Interface or Advanced Interface To scan an item from PaperPort 1 Start ScanSoft PaperPort 9 0 The PaperPort Desktop opens Scan icon Folders Pane C PaperPoit File Edit view Item Tools Help Folders SS My PaperPort Documents Articles Bank Statements C Business Cards E Faxes Investments E OneTouch Docs 5 Photographs E Presentations C Real Estate E Receipts 5 Samples RE r oaro Photos Taxes Web Pages Hawaii Welcome Page 1 BEVeBeRwWMvBeerFeA Folder Samples PaperPort 9
30. To add another application to the list click the Add Application button See the steps on page 27 to add an application to the list 3 Click OK Click OK or Apply on the OneTouch Properties window 28 DocuMate 252 Scanner User s Guide Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage If you have a CD burner attached to your computer you also use this dialog box to start the Burn to CD process OneTouch 4 0 Link Properties Storage Ie oe Documents dropped on this link will be transferred to a storage devices Le file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Documents and Settings Administrator My Do Documents transfered to the Burn to CD link are waiting to be written to CD 7 NOTE If you do not have a CD burner attached to your computer the CD options are not shown on the dialog box 1 DocuMate 252 Scanner User s Guide Click the Storage Layout options you want All documents are in the root Ihe scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection mont
31. XEROX DocuMat 252 DocuMate 252 scanner users guide OF a 4 A D AO SZ XEROX DocuMate 252 DocuMate 252 scanner users guide Copyright 2004 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws XEROX and the digital X are trademarks of Xerox Corporation in the United States and or other countries and are used under license DocuMate is a trademark of Xerox Corporation used under license All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation The Visioneer brand name and logo are registered trademarks of Visioneer Inc The PaperPort brand name and logo are registered trademarks of ScanSoft Inc Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark of Microsoft Corporation TextBridge is a registered trademark of ScanSoft Inc ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only
32. Your Scanned Documents If you scan a document whether a single page or multiple pages you can have the pages converted directly to html formatted pages for posting directly to your web site Those pages are then viewable by visitors to your web site without the need for any internet plug ins or other special processing It is essentially from your scanner to a web ready format in one automatic step To scan and create an HTML web page 1 Open the OneTouch Properties window 2 Using the arrows choose Button 6 or any other button that has Microsoft Explorer as one of its Destination Applications 3 Select Microsoft Explorer as the Destination Application DocuMate 252 Scanner User s Guide 55 Scanning 4 Choose HTML as the Page Format OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options Select format and page s w a al A It Choose HTML JPG Select destination Microsoft Excel Microsoft Explorer Select configuration Quality Color Document w Microsoft WORD WH Color Fhoto 6x4 da Color Document a Microsoft WordPad E Quality US Letter Duplex e Notepad E US Letter Copy US Legal Duplex i ScanSoft PaperPort a Quality US Legal wt gt s 5 Choose a Scan Configuration 6 Click Apply or OK 7 Now on the OneTouch Button Panel click Button 6 or if you used ano
33. a English none Afrikaans Albanian Professional dictionaries Cancel Aymara Basque LI Dutch Legal Bemba O Dutch Medical Blackfoot O English Legal Breton Bugotu Reject character Bulgarian i Byelorussian Oe Catalan O Chamorro r Sh Pe Font Matching O O O O O O O O O O 46 DocuMate 252 Scanner User s Guide Scanning 6 Choose the options you want from the OCR window DocuMate 252 Scanner User s Guide Languages in Document Select the language s in the documents to be scanned These are the languages that will be recognized during the OCR process For faster and more reliable language recognition select only the languages in the document The languages at the top of the list are your recent choices Below that the languages are in alphabetical order Type a letter to jump to one of the languages in the list The dictionary icon indicates a language with dictionary support available The dictionary is consulted to help in the OCR process It can also offer suggestions during proofing User Dictionary A user dictionary is your personal dictionary with words that you want the OCR proofreading process to recognize as legitimate words For example if you scan documents with highly technical terms not found in typical dictionaries you can add them to your personal dictionary You can also add names that you expect to be in the documents too That way when the OCR process proofreads
34. a button as well as the location of the files of your scanned items To select options 1 Open the OneTouch Properties window and click the Options tab Options tab OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options O Show all destinations C Document management Email C Image editors ie Paint C Storage and CD A w C Tert editing applications i e Word C Fas and Print C FDF applications C Sti event forwarding Show progress window C Create copies of scanned documents Folder copy options Location C Documents and Settings AdministratorsMy Docum Folders O Group items by button Group items by type None SubFolders C Group items by week Group items by month None 2 Click the menu arrow and choose the button for new options DocuMate 252 Scanner User s Guide 35 Scanning 36 Select button options as described below Show All Destinations This option selects all the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories This is the default selection for Button 8 The list also includes printers and other devices connected to your computer so for example you can scan an item and have it printed immediately Select Destinations Select this option to individually choose the types of applications to include in the li
35. ages with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 6 Click OK 7 Click OK or Apply on the OneTouch Properties window Selecting Page Format Options The Page Format options that you select determines the file format of the scanned document Appropriate page format options and file types are available for the type of Destination Application selected for the button The available options are for images and text fh H gt Tm BMP PDF Ae wie sPDF Image Formats Text Formats sPDF is only one of several text formats available The Text Formats are for text file types The names of the formats indicate their file types See Text Formats on page 32 for details Cov DOL RTF LS HTML PDF TEXT Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPG format DocuMate 252 Scanner User s Guide 31 Scanning 32 Because JPG image file
36. amp White Clicking the sign in front of Custom shows Custom s scan settings Click a setting in the list to change it The setting s options appear on the right side of the Advanced Interface where you can make changes if necessary Check the Scan Info to make sure your computer has sufficient space for the image Warning icons on this box appear if your computer does not have enough space for the scanned image s file If you don t need all the features of the Advanced Interface click Basic Interface to return to it The Advanced Interface has more options for scanning 1 Open the Basic Interface as described in the section To scan an item from PaperPort on page 63 Click the Advanced Interface button on the Basic Interface The Advanced Interface appears Scanning from Xerox DocuMate 252 to PaperPort Auto Document Feeder Duplex 7 2i Ei EE Color Configurations TEC e Resolution 100 DPI O Brightness 0 Contrast 0 ih Gamma 1 55 6 Saturation 0 Color Hue 0 Degrees iO Scan Size g Color Better Quality e Resolution 200 DPI O Brightness 0 Contrast 0 kh Gamma 1 55 6 Saturation 0 Color Hue 0 Degrees iO Scan Size 8 5 x 11 0 EO Grey Scale Configurations EO Black White Configurations Save As Image Size J Free Space 2 76 MByte 6 99 GByte Remove r L AM n P Fes ine hie haere bet Previ
37. arrows choose a button to use for the sPDF scanning 3 Select a Destination Application that uses a text format as the page format 4 Select sPDF as the Page Format OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options A Select format and pages gt Custom E a Select destination i Lal 2 Microsoft Explorer S BMP TIFF JPG POF PDF w Microsoft WORD Select configuration g Quality Color Document A Microsoft WordPad 7 Color Photo 6x4 Color Document Notepad E j Quality US Letter Duplex lt a ScanSoft PaperPort US Letter Copy E4 US Legal Duplex peel Transfer to Storage Quality US Legal IC 5 Choose a Scan Configuration 6 Click Apply or OK DocuMate 252 Scanner User s Guide 51 Scanning 52 10 11 12 1 2 Using the arrows choose a button to use for the event Now scan with that button and the scanned document will be in the sPDF format To search for the text open Adobe Acrobat Reader or Adobe Acrobat From the Adobe Acrobat File menu choose Open and open the file you just scanned From the Adobe Acrobat Edit menu choose Find The Find dialog box appears Find What Type the text you want to Find here Match Whole Word Only eee Match Case Find Backwards Ignore Asian Character Width Enter the text you want to find and click the Find button See the Adobe Acrobat user manual for more about finding text in a
38. can settings for a configuration applies only to that type of configuration For example the Black amp White Configuration does not have a setting for adjusting the Color Hue The following figure shows an example of the Advanced Interface if you click the Resolution setting in the list or click the Resolution button Scanning from Xerox DocuMate 252 to PaperPort Auto Document Feeder Duplex af a eer a aes Pe ee ber pre ee Ke E H Adjust Resolution EE Color Configurations Y fl Custom Business Card e Resolution 100 DPI Y Color Copy 5 Brightness 0 WS Email Photo Contrast 0 z Scan Document OCR kih Gamma 1 55 i 7 Scan Magazine Page 6 amp Saturation 0 3 24 We nl 0 Degrees py Tis D Resolution fo o iO Scan Size mit ava Color Better Quality Grey Scale Configurations EO Black amp White Configurations Advanced Reduce Moire Save As Image Size 2 94 MByte S Free Space 6 99 GByte Remove SOA TT ogre Basic Interface Preview Scan Click to close the settings panel NOTE The information in the scan settings list and the options you select on the various settings panels are interactive As you change the settings on the panel the numbers in the list on the left also change Adjusting the Resolution Resolution determines the amount of detail you can see in the scanned image The resolution setting for a scan is in dots per i
39. canning with Event Forwarding on page 52 for details DocuMate 252 Scanner User s Guide Scanning 4 After selecting a new type of Destination Applications click the Multi Function tab to see which ones are added to the list Show Progress Window Select this option to display the progress window of the document s during scanning Create copies of scanned documents Select this option if you want a copy of your scanned documents to be saved in the folder specified in the Folder Copy Options section Note that these copies are in addition to the scanned files sent to the Destination Application For example if the Destination Application is Microsoft Word two copies are saved one in the Word folder and the other in the copy location folder This option is not available if you have Document Management or Storage and CD R W selected as the Destination Application type Folder Copy Options Type the name and path of the folder where you want to store copies of scanned documents or click the Browse button and find the folder for the copies Select the grouping option for the documents Group by button groups the documents under the name of the OneTouch button For example if the button is named Printer the documents are grouped under the name Printer Group by type groups the scanned documents by the type of file such as doc or jpg If you also want to group them by date you can choose the week and month options 5 Cl
40. change the OCR settings choose OCR Options This menu selection is not available when the Destination Application is NotePad or Microsoft Internet Explorer The OCR Options provide a series of selections for the OCR feature when you scan text This menu option is only available if you have installed OmniPage Pro 12 on your computer See Selecting OCR Options on page 46 for details Note that the OCR Options settings apply to all buttons If you change them for one button those changes apply to the other buttons as well 5 Click OK or Apply on the OneTouch Properties window Renaming a OneTouch Button The OneTouch buttons have names that identify their pre set functions such as OCR and PDF but you can edit the names To change the button names Open the OneTouch Properties window 2 Using the arrows choose the button that you want to rename DocuMate 252 Scanner User s Guide Scanning 3 Select the name s text and type a new name Multi Function Options Click the arrows to get to _ _ Ed PDF the button to rename then select the name text Multi Function Options Type a new name for the on Dark Print 4 Click OK or Apply The button is now renamed Oo Merox DocuMate 252 of By GS 38 28 Scan Dark Print Print eh ail CLIK Fax Selecting Options for a Button The OneTouch Options determine the types of Destination Applications available for
41. corect page orientation Retain text and background color Retain inverted text Look for facing pages User interface language English DocuMate 252 Scanner User s Guide DocuMate 252 Scanner User s Guide Scanning When bringing in a new image Click the menu arrow and select where you want new pages added to your current document The choices are After last page After current page Before current page and Before first page Automatically prompt for more pages Select this option if the document is too big to fit into the scanner s paper guide Automatically correct page orientation Select this option to have the OCR process check orientation and automatically rotate an improperly oriented page image by 90 180 or 270 degrees prior to recognition All pages are automatically straightened deskewed if necessary Retain text and background color lIf your document contains colored text or backgrounds select this option to have them detected and displayed in the text editing application you have selected The colored text and backgrounds will also be available for export Deselect this option if you want color pictures in the document but do not want colored text and backgrounds You can change the color of texts and backgrounds in the OmniPage Pro 12 Text Editor Retain inverted text Inverted text is white or pale letters on a black or dark background Select this option to retain inverted text desele
42. ct it to have inverted text transformed to normal text of black text on a white background Look for facing pages Select this if you want to scan two facing pages of an open book in one step and then to recognize and store them as two separate pages as if they had come from two separate scannings User interface language English is the interface language Click the Format tab and choose the options you want from the Format window Note that as you select formats the image changes to represent the selection so you can see at a glance what the layout will look like Options OCR Process Format Input Format f Automatic f Single Column no Table Cancel ET f Multiple Columns no Table f Single Column with Table i Spreadsheet r Output Format i No Formatting t Retain Fonts and Paragraphs t Flowing Page t True Page 49 Scanning 50 Automatic Choose this option to let the OCR process determine the layout of the pages It is the fastest type of format processing Typically you select this option when the document has different or unknown types of layouts pages with multiple columns and a table or pages containing more than one table The OCR process will then determine if text is in columns an item is a graphic or text and tables are present Single column no table Choose this option if the document contains only one column of text and no tables Business letters are normally in this for
43. d Disc 2 Guide Quick Install Guide Technical Support Card DocuMate 252 Scanner User s Guide 1 Welcome The Xerox DocuMate 252 Scanner Paper guide LED Number Destination Selector button Simplex button Duplex button Status light ADF cover release Power switch Z USB port Power jack Paper guide Holds documents in place Adjusts to fit the document width LED Number Shows the current scan setting for the Simplex and Duplex scanning buttons A scan setting includes resolution file type brightness color or black and white destination and so on Destination Selector button Selects the scan setting for the Simplex and Duplex buttons Press to cycle through the nine settings Simplex button Press to scan a one sided document Duplex button Press to scan a two sided document Status light Shows the scanner s status A rapidly flashing green light indicates the scanner is preparing to scan A steady green light indicates the scanner is ready to scan Refer to the Troubleshooting section for additional details Output tray Holds documents after scanning through the automatic document feeder ADF ADF cover release Opens the cover on the ADF Power switch On Off power switch Power jack Connects the power cord to the scanner Universal Serial Bus USB port Connects the scanner to the computer 2 DocuMate 252 Scanner User s Guide What You Need Welcome An IBM c
44. d spring may be wearing out See the Xerox DocuMate 252 Scanner Parts List on page 98 for KS ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the scanner body to open the automatic document feeder cover 2 Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out 3 Reverse the procedure to replace the new pad into its slots DocuMate 252 Scanner User s Guide 91 Maintenance Troubleshooting 92 In addition to the troubleshooting information contained in this section please see the Readme file on your installation CD The Readme file contains additional information that may help you diagnose problems with the scanner If you try the troubleshooting procedures described in this section and in the Readme file and the scanner still has problems you may have a malfunctioning scanner Refer to the technical support card that you received with your scanner Also visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Are the cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet
45. ded To adjust a setting click the setting in the list on the left below the selected configuration A panel opens on the right side of the Advanced Interface for the selected setting Select new options on that panel See Adjusting the Image with the Advanced Interface on page 72 for details on changing scan settings 8 optional To preview the image again put the document back into the scanner s automatic document feeder and click the Preview button again Readjust the settings if necessary 9 When you re satisfied with the image load all the documents into the paper guide and click the Scan button A scan progress window opens Scanning from Xerox DocuMate 252 to PaperPort Scanning page 1 Duplex c2 C T Cancel 2 Visioneer Inc All rights reserved When scanning is finished a thumbnail of the scanned image appears on the PaperPort desktop If you re scanning multiple pages they appear as PaperPort stacks e y anum oueze Ider Samples PaperPort 9 5 DocuMate 252 Scanner User s Guide 71 12 Scanning from PaperPort To Cancel scanning while it s in progress click the Cancel button on the progress window 10 If the Single page items check box is selected on the PaperPort desktop the item appears as a thumbnail on the desktop If the Single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished See The Si
46. e 1 From the Scan Type menu choose the option to scan Simplex one sided or Duplex two sided 2 Choose the color grayscale or black and white option from the Picture Type menu NOTE If you want to preview the document before scanning make sure only one page is loaded into the scanner Prey 3 Click the Preview button TEYE The scanner scans the item and displays a preview image You can now use the options on the Basic Interface to adjust the image NOTE If you want to preview for a stack of pages use one of the pages as a test page and load it into the scanner Click the Preview button and adjust the scanner settings Then replace the page on the stack at its original position and load the stack into the scanner Then just click the Scan button 4 Adjust the brightness contrast and resolution until the picture is what you want You can also change the picture type again for example from color to grayscale DocuMate 252 Scanner User s Guide 67 Scanning from PaperPort 68 To preview the item with the new settings place the document into the ADF again and click the Preview button again on the Basic Interface When you are satisfied with the preview image place the document into the ADF again and click Scan If the Single page items check box is selected on the PaperPort desktop the item appears as a thumbnail on the desktop If the Single page items check box is not selected thumbnails do
47. e Settings dialog box now has options for setting the name of scanned items and their file type Settings Scanning Scan Output ltem name Enter name or select date format Suffix Photogaph SOS File type JPEG ipg Options OK Cancel Help Canoe Hep e Enter name or select date format You have two basic options for the naming of scanned items a text name or a date To give scanned items a text name type the name in the box For example to name your scanned items Photograph type the word Photograph in the box From then on each scanned item is named Photograph and is numbered sequentially Photograph 1 Photograph 2 and so on DocuMate 252 Scanner User s Guide 65 Scanning from PaperPort 66 To name each item by the date when it is scanned click the menu arrow and choose one of the date formats such as March 4 2001 From then on each scanned item is named on the date when it is scanned and numbered sequentially May 23 2003 1 May 23 2003 2 and so on e File type click the menu arrow and choose the file type for your scanned items such as jpg pdf or omp Your scanned items are then converted to that file type and placed on the PaperPort Desktop The small icon on the bottom right corner of the PaperPort thumbnails indicates the file type you selected This icon indicates the PDF format Depending on the file type you select you may also be able to select image
48. e a oe a 92 Status Light Troubleshooting Codes 0 0 ccc ee eee ees 93 Uninstalling OUr SCANNET sisses siamet toe og wee es Se eeehece G a E E ne oe epee See ee deo 95 Step 1 Uninstalling the Scanner and DocuMate Software 0 000 eee 95 Step 2 Uninstalling the PaperPort Software 0 0 0 es 96 Xerox DocuMate 252 Scanner Specifications 0 0 ee eee 97 Xerox DocuMate 252 Scanner Parts List 0 0 0 0 cee eens 98 Notices aaaea EEEE EEEE EEEE EEEE EEEE EEEE 99 Its Illegal in the USA nnn nananana naa jaeewars bbe ee wow soe dae 99 Its Illegal in Canada 2 05 5 520 8 anaana Gabee wed cheb deen dediecd ewes oe dv ean a oH 100 Federal Communications Commission FCC for USA 0 aana anaa aaae 101 Energy star for the USA lt 6 cs od4edseeeues bo 405 kaeni Pee dap eecieetaeeene eed esd Ge ee 102 Product recycling and disposal for USA 0 0 0 ee eae 102 Index aa EEEE EEEE EEEE 103 DocuMate 252 Scanner User s Guide Welcome Your new Xerox DocuMate 252 scanner can quickly scan single sided or double sided stacks of color and black and white documents and place their images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner Paper Guide Output Tray Power Supply Replacement USB Cable Power Cord ADF Pad HGL Two CDs User s Disc 1 an
49. e brightness and contrast of the scanned image The Contrast setting does not apply to the Black amp White mode 6 If you want to lock the configuration click the lock icon to change it from a key to a lock 7 Click the Page Settings tab to select page settings Scan Configuration Properties Scan Settings Page Settings Advanced Settings Size Standard Letter 8 417 in w O Custom width Height 17 00 Inches Click to toggle between inches and centimeters Improvements and Settings Reduce Moire Patterns C Skip Blank Originals DocuMate 252 Scanner User s Guide 39 Scanning 40 Size Click Standard click the menu arrow and choose a page size from the list or click Custom and enter the horizontal and vertical page dimensions in the boxes The maximum size is 8 5 by 14 The units of measurement can be inches or centimeters Click the name of the units inches or centimeters to toggle between them Improvements and Settings Only the options that apply to the selected Destination Application are available The options AutoCrop to Original and Straighten Image do not apply to your DocuMate 252 scanner e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is
50. e scanner Technical Support has malfunctioned The main board inthe Re boot your computer If the scanner has problem persists contact Xerox malfunctioned Technical Support The CCD in the body Re boot your computer If the of the scanner has problem persists contact Xerox malfunctioned Technical Support The CCD inthe ADF Re boot your computer If the portion of the scanner problem persists contact Xerox has malfunctioned Technical Support The scanner s cover Close the scanner cover and IS Open make sure it attaches completely The lamp in the Make sure that the lamp has scanner body has not been turned off manually malfunctioned See the steps on page 60 to turn the lamp on and off Re boot your computer If the problem persists contact Xerox Technical Support The lamp inthe ADF Make sure that the lamp has portion of the scanner not been turned off manually has malfunctioned See the steps on page 60 to turn the lamp on and off Re boot your computer If the problem persists contact Xerox Technical Support Paper jam See Clearing Paper Jams on page 90 DocuMate 252 Scanner User s Guide Maintenance Uninstalling Your Scanner To uninstall the DocuMate 252 scanner remove the scanner software first and then remove PaperPort or other scanner software Step 1 Uninstalling the Scanner and DocuMate Software 1 On the Windows taskbar click Start point to Settings and then click C
51. er and install the software now When the software installation is complete a message tells you to connect the scanner 10 If you are using Windows XP and have plugged the USB cable into a USB 1 1 port an information bubble opens explaining that A HI SPEED USB device is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than the 25 pages per minute and 50 images per minute available with a USB 2 0 port ah HI SPEED USB Device Plugged into non HI SPEED USB Hub A HI SPEED USB device is plugged into a non HI SPEED USB hub For assistance in solving this problem click this message DocuMate 252 Scanner User s Guide Installation Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner 2 When the software is finished loading return to the Complete the installation by connecting your hardware window and click OK to complete the installation process You can also click More to see a quick overview about accessing and navigating the OneTouch Button Panel When you re finished reading the additional information click OK E Complete the installation by connecting your hardware Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 a
52. esktop If the check box is not selected this is the default the following message box appears when you close the Basic Interface PaperPort Scan eA 1 page scanned IF Item has more pages continue scanning For 2 sided pages scan side 1 of all pages Then flip the document over and scan the other side of the pages Scan Other Side Done e Click Scan More Pages to scan additional pages and add them to the stack of items placed on the PaperPort desktop e Click Scan Other Side to reload and scan the other side of previously scanned pages This option is only available once e Click Done if you are finished scanning The scanned items are placed on the PaperPort desktop To learn more about the PaperPort software please see the ScanSoft PaperPort User s Guide on the Installation CD Getting Help with the PaperPort Software The PaperPort software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key or choose PaperPort Help from the Help menu You can also refer also to the PaperPort Getting Started Guide and PaperPort User s Guide on the CD DocuMate 252 Scanner User s Guide 69 Scanning from PaperPort Scanning from the Advanced Interface Advanced Interface Choose Simplex one sided or Duplex two sided from this menu Click an icon to select a configuration Color Grey Scale or Black
53. ew Scan Basic Interface Click Done to close the Advanced Interface Click Preview to view the image in the window When you are satisfied with the scan settings click Scan 3 From the menu at the top left panel select whether you want to scan a Simplex one sided or Duplex two sided document 4 Click one of the icons to select a configuration For example select Color Configurations and then select Custom to scan a color item with the preset Custom scan settings The configuration settings appear as a list Click the plus sign to see the full list Click the minus sign to collapse the list e Black amp White is for letters memos pen and ink drawings and other black and white material This setting produces the smallest file size for scanned items DocuMate 252 Scanner User s Guide Scanning from PaperPort e GrayScale scans the image using up to 256 true shades of gray Use this setting to scan black and white photographs and other higher quality black and white images You can also scan a color photo with this setting to turn its colors into gray shades The file size is about one third the size of a color scan e Color scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the image type options 5 Click the Preview button to preview the image before scanning Review the image to determine if adjustments are nee
54. f application for which you want to create a new scan configuration When you create a new scan configuration it will appear for the buttons that are set for the same types of Destination Applications For example if you create a new configuration for a button that is set to show image editor applications that new configuration also appears for any other buttons set for image editors but not for buttons set for text editing applications Thus you can create specific sets of scan configurations for specific functions and they appear only when appropriate Click the New button If you want to start from the settings of another configuration select the configuration then click the Copy button If the Scan Settings tab is not selected click it On the Scan Configuration Properties dialog box type a name TIP If you re going to set up the new configuration to scan duplex two sided include that in the name such as Scan for Dark Print Duplex to remind you that it is a duplex scan Scan Configuration Properties scan Settings Page Settings Advanced Settings Color Magazine Duplex 4 If the configuration Mode Resolution is locked click the lock to unlock it The Black white 50 100 300 600 icon becomes a key i O GrayScale f 150 dpi Brightness J Contrast NOTE If you select a printer or other device in the Select Destinations list the dialog box may have an additional Device Set
55. ftware 20 0 ee ee eee eee ees 6 Step 3 Connect and Power On the Scanner 0 0 0 ee eee 9 Step 4 Connect the USB Cable 0 0 0 0 ee eee eee 10 Register Your Scanner 0 0 0 0 ce ee eee eee eens 12 Scanning Load and Scan Documents naana aaa eee eee 13 Check the Scan Setting Before Scanning 0 cc eee 15 scan from the OneTouch Button Panel 20 0 ee eee 16 Using the OneTouch Button Panel 0 0 00 0c eee ees 17 The Initial OneTouch Settings on Your Scanner 0 0 ee eee 19 Scanning from Other Software 20 0 ee ee eee 19 Configuring the OneTouch Buttons 0 eee eee eae 20 About the OneTouch Properties Window 0 ccc ee ee es 20 Selecting New Settings fora Button 2 2 0 ee ee eee 23 Setting Destination Application Properties 0 0 0 0 ee eee 24 Selecting Page Format Options aaa aaa aa ee ee eee 31 Renaming a OneTouch Button 0 0 0 0 eee eee 34 Selecting Options fora Button 0 eee ees 35 Creating a New Scan Configuration 0 0 0 0c eee 37 Editing or Deleting Scan Configurations 0 0 0 aaa aaea e 43 Configuring Before Scanning 00 ccc ee ee eee eee 43 scanning with Optical Character Recognition OCR 0 cee es 44 Scanning with Searchable PDF SPDF 0 0 ccc eee eens 51 scanning with Event Forwarding 2 0 0 aaaea ee eee eee 52
56. ge 50 folder pane 63 Font Matching 48 Format and Page s 24 103 Index G gamma 47 76 grayed out options 27 86 GrayScale 39 71 GrayScale Document button 86 H Halftone 87 help 3 69 htm file format 34 HTML Document 34 HTML page 57 HTML Web Page 55 hue 41 image blur 74 preview 71 Image Documents Properties 28 Image Editors 36 image file 32 image file format 37 image size 77 improvements and settings 40 input size 76 installation 4 invert image 40 inverted text 49 ISIS 44 ISIS interface 84 J JPG 31 JPG file size 32 L lamp malfunction 94 Lamp timeout setting 67 Languages in Document 47 LED number 13 40 Link Properties 24 Microsoft Internet Explorer 56 Microsoft Outlook 30 Moire Patterns 40 moire patterns 74 monitor 3 104 O OCR 7 32 columns 50 optical character recognition 44 storage 58 tables 50 OCR button 45 OCR Dictionary 47 OCR Options 46 OmniPage Pro 12 7 28 34 45 on off switch 9 OneTouch Button Panel 15 16 58 Button View 17 Detail View 78 Hardware View 18 initial settings 19 names 18 34 OCR 45 OneTouch icon 16 17 20 OneTouch ISIS Scan window 85 OneTouch Properties window 15 20 24 options 35 38 optical character recognition 7 pP Page Format HTML 56 paper guide 5 paper jam 90 94 PaperPort 62 desktop 63 help topics 69 Scan pane 63 PaperPort desktop thumbnail 68 PaperPort Properties 25 pause scanning 14 PDF 32 36 PDF file size 32
57. ght Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Ca
58. h week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents Click the Browse button to specify the location to store the scanned documents or type a location directly into the box If you have a CD burner attached to your computer the option Show message when ready to burn 5 CD 700MB should be selected You ll see a message when it s time to click the Burn CD button Click OK Click OK or Apply on the OneTouch Properties window 29 Scanning 30 EMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message Microsoft Outlook and AOL Version 9 accept direct attachment of documents to a blank email message as soon as scanning is finished but other email applications do not If you re using one of those applications you need to know which folder contains the scanned documents so you can manually attach them to your email messages OneTouch 4 0 Link Properties eh ail The Applications in this group allow you to send documents as attachments to an email recipient Some eMail clients like Hotmail America Online and HSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Documents and Settings bqree
59. he Options tab at the top of the dialog box and select the desired options See Selecting Options for a Button on page 35 for more information DocuMate 252 Scanner User s Guide 21 Scanning 22 Select Configuration the list of available scan configurations for the selected button The configuration settings include scanning mode resolution dpi page size brightness color saturation hue and gamma To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information Select configuration Color Document 4 amp Click the icon ofa E US Legal Duplex amp selected configuration ee oe to view its settings a Ua Sater Get E pler 3 Mode Blackihite c 200 dpi Page 6 50 x 11 00 Settings Brightness 50 2 I W Configure Before Scan Quality Color Photo 6x4 Sa The icons next to each scan configuration indicate the scanning mode aa o m Color Black and White Grayscale Configure Before Scan NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configuring Before Scanning on page 43 You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration Select Format and Page s a set of file formats for the scanned image for the selected button The formats are based on the type of destination application you select Thi
60. he class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try and correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help DocuMate 252 Scanner User s Guide 101 This equipment has been certified to comply with the limits for a class B computing device pursuant to FCC Rules In order to maintain compliance with FCC regulations shielded cables must be used with this equipment Operation with non approved equipment or unshielded cables is likely to result in interference to radio and TV reception The user is cautioned that changes and modifications made to the equipment without the approval of
61. iO Scan Size Color Better Quality EO Grey Scale Configurations EO Black amp White Configurations lel Save As i a hn At Lund 0 3 4 2 Image Size 1 15 MByte amp Free Space 6 94 GByte cy 00107 o Scanning from PaperPort The following figure shows the input size options E Adjust Input Size Input Image Size A 3 52 0 Business Card 5 03 5 Photo Card 6 04 0 Photo Card 7 05 0 Photo Card 8 0 10 0 Photo 8 5x11 0 US Letter lt e a To set the image size 1 Select the image size from the menu The dotted outline shows the selected area in the image The following figure shows an example of a manually selected area This is the image that appears on the PaperPort desktop when scanning is finished Adjust Input Size Input Image Size a 3 5 2 0 Business Card 5 03 5 Photo Card 6 0 4 0 Photo Card 7 0 5 0 Photo Card 8 0 10 0 Photo 8 3x11 7 A4 Mi Basic Interface Preview Scan The Scan Info box shows the size and position of the area DocuMate 252 Scanner User s Guide The selected scan area Scanning from PaperPort You can now move or resize the outline to select the specific area you want to scan 2 To move the dotted outline put the pointer in the selected area and drag the mouse 3 To resize the selected area put the pointer on a dotted line and drag it Note that as you drag a dotted line the menu selection for the
62. ick OK to save the options for the selected button Creating a New Scan Configuration The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options f H P D F Select format and pagels W a e e a Select destination Z FAL T ScanSoft PaperPort BMP TIFF JPG PDF lt PDF s Still Image Client Select configuration J Color Document E US Legal Duplex US Letter Copy Duplex The Lock Icon W Configure Before Scan 4 Quality Color Photo 6x4 amp Vivid Color Photo 6x4 P Color Magazine Duplex The Scan Configurations Click New to create a eee DocuMate 252 Scanner User s Guide 37 Scanning 38 Type a new name for the configuration Select the scan mode and drag the slider to set the resolution Drag the sliders to set the Brightness and Contrast Note the lock icon on the preset configurations Although you can unlock and edit the preset configurations we recommend that you leave them locked and only add new configurations That way you will always have the original factory set configurations available To create a new configuration 1 4 Open the OneTouch Properties window and make sure the Multi Function tab is selected Scroll through the applications in the Select Destination list and click the type o
63. ick the Scan button on the Scan pane The Basic Interface opens and you re ready to start scanning If you haven t put the document into the scanner s paper guide do it now NOTE If you used the Advanced Interface the last time you scanned from PaperPort it will open instead NOTE You can also open the Basic Interface and Advanced Interface from the PaperPort ScanDirect application Selecting Settings Clicking the Settings option on the PaperPort Scan panel displays the Settings dialog box where you can change the naming of scanned items and their file type DocuMate 252 Scanner User s Guide Scanning from PaperPort To select Settings 1 Click Settings on the Scan Pane before clicking the Scan button The Settings dialog box appears Settings Scanning Scan Output Click the Output tab to see setting options Name of scan settings Photograph Using your scanner driver dialog When the scanner dialog appears select the scan color and resolution Then click the Scan or OK button 100 200 dpi color or 200 dpi grayscale is recommended for photographs or pictures 300 dpi black amp white or 200 dpi grayscale or color is recommended for documents Use 400 dpi black amp white or 300 dpi grayscale for poor quality documents or documents with fine text Cancel Help When the Scan tab is selected as shown above the dialog box shows information about the scan 2 Click the Output tab Th
64. ides all the basics of desktop organization in one easy to learn and easy to use program PaperPort s large clear thumbnails allow you to visually organize retrieve and use your scanned documents Word files spreadsheets PDF flies and digital photos Done p My Computer 9 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page Transferring Scanned Documents to Storage With the Transfer to Storage scanning process you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process into editable text and numbers before they are NOTE OneTouch Button 7 is preset as your Archive button But you can also set up any other button to scan to Archive the text DocuMate 252 Scanner User s Guide To scan using the buttons on the scanner press the Destination Selector until the LED is at 7 then press the Simplex or Duplex button 57 Scanning amp 2 Toscan from the OneTouch Button Panel click the OneTouch icon in the Windows system Tray click the arrows to see Button 7 then click Button 7 oO lt 2 Serax DocuMate 252 SE eh ail Far OCR Click the arrows until Button 7 is on the panel then
65. image size changes to Custom to indicate you are customizing the size The Scan Info box on the lower left portion of the Advanced Interface shows the information for the new area 4 Ifthe dotted line is not exactly where you want it put the pointer on the line and drag the mouse 5 If you want to remove the selected area and start over click Remove on the Scan Info box NOTE Clicking Remove causes the entire 8 5 by 14 area to be selected The ruler units The ruler around the edges of the image help you precisely position a custom sized image You can change the ruler units to suit the type of measurements you want To set the ruler units 1 Click the Preferences button The User Preferences dialog box opens User Preferences Ee Windows XP 5 1 Service Pack 1 Select your preferences Units cm inches C pixels Cancel 2 Select the ruler units you want and click OK 78 DocuMate 252 Scanner User s Guide Scanning from PaperPort The Scan Info Box The following figure shows the information on the Scan Info box Physical size of the image to scan Location of the top left corner of the image in the Scan Info C Preview window Size of the file of the scanned image Image Size 1 71 MBute Free Space 5 56 G Byte Current location of the pointer as you re drag it on the cote Preview window The space on your computer s hard drive Creating a New Advanced Interface P
66. in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0612 100 Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Table of Contents Table of Contents Welcome Whats in the BOX lt a 455 gato 6 alan aren eae SS ale ag Gone ark RIS a aa eo Gav oo a est Baw ee ros 1 The Xerox DocuMate 252 Scanner 0 0 ee ee eee eee 2 What You Need srerisnireari ekar rinia riani ah amp bee Dee oa eee ea ee ee we ee A 3 WOCUMENM AON ss 0x06 we ee doe oe oe eS wea eee eed ee Phe Sea ae Sealed ee 3 Installation Step 1 Assemble the Scanner 1 0 0 0 0 0 ee eee ees 4 Step 2 Install the So
67. ination i u EMF POF Transfer to Storage ant NE Select configuration E4 US Legal Archive W Configure Before Scan US Letter Archive i Select format and pagels fe Burn to CD ROM Se Drive E Choose a Scan Configuration Click Apply or OK po Simple Text v Word Document Comma Delimited OCR options Excel Spreadsheet Searchable PDF Now start scanning using Button 7 or other button you set up for archiving When scanning is finished the documents are saved in the text file format and in the location you specified 59 Scanning Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the OneTouch icon and choose Show Hardware from the pop up menu Show Hardware Check For Online Updates Show Quick Reference About jJ 4 15 PM You can also click the scanner icon at the top of the OneTouch Button Panel The Hardware icon 3 erox DocuMate 252 g SG poten Scan ROE site eee lt feet If the Hardware View of the panel is open you can also right click on the DM252 Icon The Hardware Properties dialog box appears and shows information about your Xerox 252 DocuMate scanner OneTouch 4 0 Hardware Properties Hardware Workgroup hardware status ar Local Host visionee 67ef99 z E b DM 252 Selected hardware capabilities Hers DocuMate 252 Scanner type Automatic Document Feeder
68. l information contact your local authorities 102 DocuMate 252 Scanner User s Guide Numerics 24 Bit Color 87 256 Level Gray 87 A ADF cleaning 89 ADF pad assembly replace 91 Advanced Interface 63 70 adjust settings 72 new profile 79 profile 79 Advanced Properties 82 AOL Version 9 30 Archive button 57 aspect ratio 42 AutoRotate image 42 B background color 49 Basic Interface 67 bit depth 97 Black amp White 39 70 87 blurred image 74 BMP 31 Brightness 39 83 86 brightness 39 75 brightness slider 39 Burn CD button 29 Burn to CD 29 54 Destination Application 55 button options 35 button settings 23 C CD other software 11 CD ROM drive 3 Color 39 71 color hue 76 options 76 Color Document 24 Color Document button 86 DocuMate 252 Scanner User s Guide Index color filter 47 Comma Delimited 34 components 2 computer specifications 3 Configure Before Scan 43 84 Contrast 39 83 86 contrast 39 75 contrast slider 39 csv file format 34 D date format 65 Destination Application 13 20 OCR 23 text file format 33 destination Selector 14 Device Settings 38 42 Diffusion 87 Disc 1 6 Dither 87 Document Format 20 Document Management 36 documentation 3 dots per inch 73 dpi 73 83 Duplex 40 duplex button 2 13 14 40 E Email 36 EMail Properties 30 error codes 93 Excel Spreadsheet 34 f Fax and Print 36 file format 33 file storage location 58 file type 66 flowing pa
69. m You can also use this option for documents with words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns Multiple columns no table Choose this option if some document pages contain text in columns and you want it kept in separate columns similar to the original layout If table like data is encountered it is placed in columns not in a gridded table Single column with table Choose this option if your document contains only one column of text and a table The table will be placed in a grid in the text editing application you have selected You can later specify whether to export it in a grid or as tab separated text columns Spreadsheet Choose this option if the entire document consists of a table that you want to export to a spreadsheet program or have treated as a table No flowing text or graphics zones will be detected Template lf you created a zone template in OmniPage Pro 12 choose a zone template file to have its background value zones and zone properties applied to all OCR scanned pages from now on No Formatting NF The document will be plain text decolumnized and left aligned in a single font and font size You can export plain text to nearly all file types and target applications and graphics tables and bullets can be retained When exporting to Text or Unicode file types graphics and tables are not supported Retain Fonts and Paragraphs RF
70. med START32 EXE 3 On the installation menu select Install Products XEROX DocuMate 252 af AY a gt Please click on a link below INSTALL PRODUCTS s USER GUIDES B BROWSE CD CONTENTS amp VIEW _ OUR WEBSITE 6 DocuMate 252 Scanner User s Guide Installation Click in the boxes for Scansoft PaperPort Scanner Driver and OmniPage Pro 12 XEROX DocuMate 252 sof eI KX ks Please choose applications to install V SCANSOFT PAPERPORT SCANNER DRIVER QUICK SCAN 3 0 ARCSOFTPHOTOIMPRESSION 4 V OMNIPAGE PRO 12 KOFAX YRS amp INSTALL NOW oN MENU NOTE The OmniPage Pro 12 software is required for installation It provides extensive Optical Character Recognition OCR capabilities to your scanner as well as a special format for searchable PDF files known as sPDF 9 If you want to also install the other software click their boxes as well Click Install Now On the PaperPort 9 0 Welcome window click Next Installing PaperPort 9 0 will uninstall any previous existing version of PaperPort and install PaperPort 9 0 while retaining all of your PaperPort files On the License Agreement window read the ScanSoft license agreement If you accept the terms select accept the terms in the license agreement and then click Next On the Customer Information window accept the current values or enter new information and then click Next On the Setup Type window click Nex
71. message box click Done NOTE Refer to The Single Page Items Check Box on page 69 Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item To select the scanner settings before you scan Scan using Xerox DocuMate 252 What do you want to scan Paper source Document Feeder v Select an option below for the type of picture you want to scan sa Color picture pate O Grayscale picture Black and white picture or text a Custom Settings You can also Adjust the quality of the scanned picture 1 On the scan window click Adjust the quality of the scanned picture The Advanced Properties dialog box opens Advanced Properties Advanced Properties Appearance Brightness J p 3 Contrast Resolution DFI Picture type 82 DocuMate 252 Scanner User s Guide Scanning from PaperPort 2 Select the options for scanning DocuMate 252 Scanner User s Guide Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting
72. n and Color Hue If you re using the Color Configuration to scan you can adjust a group of color settings Gamma controls the brightness of the color midtones saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image The following figure shows the color options CN Adjust Response Curve Gamma h 00 J Pixel Rendering Saturation 0 z lt Color Hue 0 le e a To adjust the color settings 1 Drag the Gamma Saturation and Color Hue sliders to the left to decrease the settings or to the right to increase the settings You can also type a number directly into the setting boxes or click the up and down arrows next to the boxes 2 Click Reset to return the settings to their original numbers Adjusting Input Size You can scan documents up to 8 5 by 14 but you can select other scan sizes or adjust the input size to scan only specific sections of an image For example if you re scanning a photograph and want to focus on one section adjusting the input size removes the rest of the photograph from the final scanned image 76 DocuMate 252 Scanner User s Guide Scanning from Xerox DocuMate 252 to PaperPort Auto Document Feeder Duplex 7 a a ae At 1 E I E h HA E E fe l E l _ EE Color Configurations Custom e Resolution 100 DPI Brightness 0 Contrast 0 ih Gamma 1 55 amp Saturation 0 Color Hue 0 Degrees
73. n Selector button The current scan setting See Check the Scan Setting Before Scanning on ___ page 15 to check the settings Press the Destination Selector to cycle through the scan settings to select the one you want 4 Toscan a one sided document press the Simplex button To scan a two sided document press the Duplex button A scan progress window opens and then a thumbnail of the scanned image appears in the Destination Application In this example of duplex two sided scanning the Destination Application is the PaperPort desktop and the two pages are stacked one on top of the other Delete Faxes resentations J Taxes Cancel Pause button button BEVeBehMVZBBCrFRBHesSewe Folder Samples PaperPort 9 5 it To Cancel scanning click the Cancel button To pause the scanning click the Pause button It will change to a Resume button Click it to resume scanning DocuMate 252 Scanner User s Guide Scanning Check the Scan Setting Before Scanning 1 To check the scan setting before scanning press hold down and then release either the Simplex or Duplex button Press hold down and then release either button to see the setting for the selected LED number The OneTouch Button Panel appears with the description of the selected setting This sample shows the current description of setting 6 This number corresponds to the LED on the scanne
74. nada or of a province or the seal of a public body or authority in Canada or of a court of law DocuMate 252 Scanner User s Guide 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for t
75. nce This section contains information on maintenance troubleshooting uninstalling scanner specifications and spare parts Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF or several feed in at the same time To clean the ADF 1 Wet a cotton swab with some isopropyl alcohol 95 2 Press the ADF cover release on the top left of the scanner body to open the automatic document feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 4 Wipe the pad from top to bottom Be careful not to snag the swab on the springs on either side of the pad 5 Close the cover when you re finished DocuMate 252 Scanner User s Guide 89 Maintenance Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top left of the scanner body to open the automatic document feeder cover To reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper size 90 DocuMate 252 Scanner User s Guide Maintenance Replacing the ADF Pad Assembly The ADF pad spring may wear out and is designed to be a user replaceable part Problems with documents feeding into the ADF is an indication that the pa
76. nch dpi The higher the resolution the finer the details however higher dpi settings also take longer to scan and produce larger files sizes Usually the higher resolution settings are used for precision work such as photographs or fine artwork DocuMate 252 Scanner User s Guide 73 Scanning from PaperPort 14 The following figure shows the resolution options Adjust Resolution Custom l Color Copy Email Photo Scan Document OCR Business Car Scan Magazine Page gt w E x Resolution hoo Fs gt i gt Advanced Settings _ Reduce Moire 2 al NOTE The location of various buttons on the panels may be slightly different on your Advanced Interface window The appearance of the window depends on your monitor s screen resolution To adjust the resolution 1 To use one of the preset resolutions for typical scanned items click one of the options in the list For example to set the resolution for scanning a business card select Business Card That setting is preset to read small print on a typical business card 2 To set the resolution manually drag the Resolution slider to the left to decrease the resolution or to the right to increase it You can also type a number directly into the resolution setting box or click the up and down arrows to increase or decrease the setting The resolution settings on your DocuMate 252 scanner range from 50 dpi to 600 dpi 3 Click Re
77. nd your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner The scanner s status light is green when the scanner and computer are communicating properly Click Close on the Installation Complete window When installation is finished restart your computer If you selected additional software to install from the CD leave the CD in the CD drive and restart your computer after the additional software installation has completed If you removed the CD from the CD drive and want to install other software reinsert the CD into the drive In addition to installing the other software from the CD you can also view and print the User Guides DocuMate 252 Scanner User s Guide 11 Installation Register Your Scanner 12 Registering your scanner is very important because it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner 1 Right click on the OneTouch icon in the Windows System Tray at the bottom right corner of the screen The OneTouch Icon R 10 10PM 2 Choose Check for Online Updates from the pop up menu Show Hardware Check For Online Updates Show Quick Reference About R 4 15PM 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address NOTE
78. ne My Docume Folder for storing attachments for AOL Mot installed Internet Options 2 Color document handling CJ Convert Bitmap using Screen Resolution C Convert Bitmap to JPEG 1 Click the Browse button for Folder for storing attachments and choose a folder for your email attachments 2 Click the Browse button to specify the location to store them or type a location directly into the box See the steps on page 28 to add an application 3 If you are using America Online AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder Normally the folder that AOL uses to store attachments will be listed in the box For AOL versions prior to version 9 0 the folder has to be the specific folder AOL uses to find attachments AOL 9 0 however can attach documents automatically after scanning is finished 4 lf you need to set or change any internet options for AOL click the Internet Options button The Windows Internet Options Control Panel appears See your Windows documentation and AOL user manual for the settings on the Windows Control Panel DocuMate 252 Scanner User s Guide Scanning 5 Select the options for color document handling Convert Bitmaps using Screen resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap im
79. ngle Page Items Check Box on page 69 11 Use the PaperPort software to work with the image Adjusting the Image with the Advanced Interface You can adjust the scan settings on the Advanced Interface to produce the best possible image for the documents you re scanning To adjust a setting 1 On the left side of the Advanced Interface select a configuration for example Color Configurations 2 Click a setting in the list of settings or click its corresponding button on the right side of the Advanced Interface Scanning from Xerox DocuMate 252 to PaperPort Auto Document Feeder Duplex v ai EE Color Configurations Scie e Resolution 100 DPI O Brightness 0 t mre i Contrast 0 e Resolution dh Gamma 1 55 P 20 Saturation 0 S 9 Satura a Cy Color Hue 0 Degrees BOT thy Brightness Contrast iO Scan Size y y Color Better Quality TUF Color Gamma e Resolution 200 DPI 4 J E Saturation and Hue O Brightness 0 A a H Contrast 0 Pm ih Gamma 1 55 A iL Scan Size E Saturation 0 Color Hue 0 Degrees iO Scan Size 8 5 x 11 0 E Grey Scale Configurations EO Black amp White Configurations Save As Image Size 2 76 MByte Free Space 6 99 GByte at es Remove z hi hie eh Basic Interface Preview Scan DocuMate 252 Scanner User s Guide Scanning from PaperPort NOTE The list of s
80. ngs fou can also Adjust the quality of the scanned picture Page size Legal 8 5 x 14 inches 216 x 35E v Click the button most appropriate for the item you re scanning Select a paper size from the Page Size list 10 Click Preview to preview the image before scanning The image is displayed on the right side of the window NOTE If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages 11 Adjust settings of the previewed image as desired Change the button selection for the type of image Adjust the custom settings refer to the next section Fine Tuning Your Scans Change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of the previewed image Then drag the box to increase or decrease the size of the image 12 Preview the image again When you are satisfied with the image click the Scan button If the Single page items check box is selected on the Scan pane the scanned item appears as a thumbnail on the PaperPort desktop DocuMate 252 Scanner User s Guide 81 Scanning from PaperPort 13 If the Single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished 14 On the PaperPort Scan
81. ns if you would rather scan with it For example if Color Document is selected you can click GrayScale in case you decide to scan with it instead 4 When you re ready to scan replace the preview page in its Original position in your document and then press Scan All The document is scanned with the new scan settings DocuMate 252 Scanner User s Guide 85 Scanning from PaperPort 86 Adjusting the ISIS Scan Settings You can adjust the scan settings for the selected type of scan NOTE Some of the options for the ISIS scan settings are grayed out and are not available Grayed out options are not appropriate for your DocuMate 252 scanner If you use the ISIS interface with other Xerox scanners grayed out options become active if appropriate To adjust the Color Document GrayScale or Text Document settings il Grey Color Document Settings Click the Color Document button the GrayScale Document button or the Text Document button and then click the Define button The dialog box on the left appears for GrayScale Document or Color Document The dialog box on the right appears for Text Document A Text Document scan is in Black and White Text Document Settings Brightness Manual Brightness Manual lt i 5 12 lt mi 128 Contrast Auto 126 Page Letter 6 511 in w Page Letter 8 5 x 11 in w Lox Cancel Brightness Drag the sliders or click the arrows to the right or left
82. o select the application to use for scanning Xerox DocuMate 252 OneTouch Event Forwarding Select the program to launch for this action Microsoft PhotaL raw Microsoft PhotoD rar ees Microsoft Scanner and Camera Wizard Download pictures from a camera or scanner OmrniPage Pro 12 0 OmrniPage Pro 12 0 PaperPort PaperPort Always use this program for this action 7 Select the application in the box and click OK Now the application you selected opens and you can continue the scanning from that application s TWAIN interface DocuMate 252 Scanner User s Guide 53 Scanning 54 Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your DocuMate 252 scanner onto a CD This feature is available only on computers running Windows XP To scan and burn to a CD Put a blank CD into your computer s CD Drive Open the OneTouch Properties window Using the arrows choose a button to use for scanning and burning to a CD 4 Select Burn to CD as the Destination Application The Burn to CD Destination Application is only available if you have a CD burner attached to your computer OL Multi Function Options lt Custom Select destination w Microsoft WORD A Microsoft WordPad e Notepad i ScanSoft PaperPort emmy Transfer to Storage Bum to CD ROM ae Drive E a a Crew ad aa Pr wt ne Touch 4 0 Properties for Xerox DocuMate 25
83. ompatible PC with A CD ROM drive An available Universal Serial Bus USB port A Pentium II or equivalent processor Microsoft Windows operating system 2000 Service Pack 4 ME or XP Service Pack 1 Available megabytes MB of internal memory RAM e 128 MB for Windows 2000 or ME e 256 MB for Windows XP 200 MB minimum of free hard disk space A VGA Monitor Recommended settings for your monitor are as many colors as possible High Color 16 bit True Color 24 bit or 32 bit Set the resolution to at least 800 by 600 pixels To set your monitor s colors and resolution open the Windows Control Panel double click Display and then click the Settings tab Documentation Your scanner is delivered with the following documentation DocuMate 252 Scanner User s Guide Quick Install Guide abbreviated installation instructions DocuMate 252 Scanner User s Guide on the Installation CD contains detailed installation scanning configuration and maintenance information ScanSoft PaperPort User s Guide on the Installation CD contains detailed feature and configuration information Online Help for the scanner configuration Basic Interface Advanced Interface and PaperPort software applications Installation Installation Installation is a quick four step process 1 2 3 4 Assemble the scanner Install the software Connect and power on the scanner Connect the USB cable to your computer
84. ontrol Panel 2 Double click the Scanner Cameras icon e For Windows 2000 click the Devices tab select the XEROX DocuMate 252 scanner and click the Remove button to remove the scanner from the list Click OK e For Windows ME or XP right click the XEROX DocuMate 252 icon and select Delete to delete the scanner from the list Unplug the USB cable from the scanner Click the Back button in the toolbar to go back to the Control Panel 5 Double click the Add Remove Programs icon e Windows ME The Add Remove Programs Properties window opens Select the Install Uninstall tab e Windows 2000 or XP The Add or Remove Programs window opens Make sure the Change or Remove option is selected 6 From the list of programs select XEROX DocuMate 252 e Windows ME Click the Add Remove button e Windows 2000 or XP Click the Change Remove button 7 On the Xerox DocuMate 252 InstallShield Wizard window select Remove and then click Next On the Confirm Uninstall window click OK On the Maintenance Complete window click Finish The DocuMate software is removed from your computer 10 Close all open windows and restart your computer DocuMate 252 Scanner User s Guide 95 Maintenance Step 2 Uninstalling the PaperPort Software To 1 To uninstall PaperPort 9 0 from Windows ME On the Windows taskbar click Start point to Settings and then click Control Panel Double click the Add Remove Programs icon
85. or example on the figure below the option Use Document Feeder is selected and grayed out because the DocuMate 252 is an ADF scanner and always uses the document feeder so there s no reason for you to select it If you use the OneTouch application with other Xerox scanners grayed out options become active if appropriate The following example of the OneTouch window shows the settings for Button 2 The button is set to scan with the scan configuration named Color Document and then open ScanSoft PaperPort to display the scanned image The Format and Page s option is set to scan in the PDF image format OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options Click to select options F H PDF Select format and pagels bt Y i H a The file format of Select destination ed the Images of ScanSoft PaperPort BMP TIFF JPG PDF sPDF the scanned item EFA Still Image Client Select configuration e z SO 4 Color Document 4 The settings that ay the scanner uses US Legal Duplex 8 z when scanning see aaia eee 3 with the currently W Configure Before Scan 8 selected button Quality Color Photo 6x4 in this case amp Vivid Color Photo 6x4 8 button 2 i F Color Magazine Duplex The settings on the Properties window are Select Destination the list of applications that can open to display the scanned image for the selected button To configure the list of available applications click t
86. ord and then turn the power on To connect your DocuMate 252 scanner 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply SA60 24 made by Sino American included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply and into a wall outlet 3 Turn on the power switch located on the back of the scanner to the left of the power port The status light comes on and flashes indicating that the scanner is receiving power Now proceed to the next section Step 4 Connect the USB Cable DocuMate 252 Scanner User s Guide 9 Installation Step 4 Connect the USB Cable The DocuMate 252 scanner connects to any available USB port Check your computer s manual for USB port locations NOTE You can connect the scanner to your computer while the computer is running You do not have to shut down your computer 1 Plug the USB cable into the USB port on the scanner and then into a USB port on the computer The ports are identified with the USB symbols O O le ajo You can also connect the scanner to a USB port on the computer s keyboard if it has one or to a USB hub If you use a USB hub it must have its own power supply already plugged into an electrical outlet NOTE If you have not installed the software unplug the USB cable from the comput
87. ow opens for that button Multi Function Options oo H PDF Select format and pagels i w a a a a Select destination r ScanSoft PaperFort BMP TIFF JPG RERE FOF ED Still Image Client Select configuration OneTouch 4 0 Properties for Xerox DocuMate 252 O gt xeo DocuMate 252 Bs GS OS GS ete Scan POF Print eM ail Fax wf Color Document E4 US Legal Duplex US Letter Copy Duplex W Configure Before Scan ga Quality Color Photo 6x4 Vivid Color Photo 6x4 a Color Magazine Duplex T e The OneTouch Properties window also opens when you press hold down and release the Simplex or Duplex button on the scanner About the OneTouch Properties Window The OneTouch Properties window is where you can select new settings for the buttons The OneTouch Properties window also has special scanning features such as scanning to a CD scanning and converting text directly into an HTML web page and scanning with optical character recognition OCR that turns a scanned image into text that you can edit DocuMate 252 Scanner User s Guide The button number and name The Destination Application This is the application that opens when you are finished scanning Scanning NOTE Some of the options on the OneTouch Properties Window and other OneTouch windows and dialog boxes are grayed out and are not available Grayed out options are not appropriate for your DocuMate 252 scanner F
88. p opens 2 Click the Scan icon on the PaperPort command bar Q E The Folders pane is replaced by the Scan pane Scan pane 5 WIA XEROX DocuMate Scan what E Document Photograph Settings Single page items Click Scan to start scanning From the Scanner list select WIA XEROX DocuMate 252 In the Scan what section choose to scan a Document or Photograph 5 Click Settings to view and change the format for the scanned item s file name and the file type The default file type for documents is pdf and for photographs is jpg 6 Use the Single page items check box as follows e When the check box is selected all pages in the document feeder are scanned and placed as single pages on the PaperPort desktop 80 DocuMate 252 Scanner User s Guide Scanning from PaperPort When the check box is not selected all pages in the document feeder are scanned but not placed on the PaperPort desktop until you indicate the scanning job is finished 7 Click the Scan button in the Scan pane The scan window opens Use this window to select scanning options and start the scanner Scan using Xerox DocuMate 252 What do you want to scan Paper source Document Feeder v Select an option below for the type of picture you want to scan sae Color picture pate Grayscale picture Ey Black and white picture or text g Custom Setti
89. quality options Click the Options button to set options for the file type Options Image Quality Save ltem With Good quality larger file C Lower quality smaller file C Custom quality Low quality 200 High quality at ant L Smaker he c _ Larger file Cancel Help These options offer choices for the balance between image quality and file size The higher the quality of the image the larger the file size and the lower the quality the smaller the size For example for images on your web site you may accept less image quality and a smaller file size so images load faster on your web pages The Good Quality and Lower Quality options produce reasonably good images To select your own option click Custom and drag the slider Click OK DocuMate 252 Scanner User s Guide Scanning from PaperPort Scanning from the Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image After adjusting the appearance you click the Scan button on the Basic Interface not on the scanner to scan the item Scanning from Xerox DocuMate 252 to PaperPort Auto Document Feeder Duplex v Picture Type Color Picture v Brightness mp o Resolution DPI 200 v Page size Letter 8 5 x 11 inches 215 x 279 mm Advanced Interface Click the Advanced Interface button if you would rather scan with the Advanced Interfac
90. r O O Xerox DocuMate 252 i Boit Quality US Letter Duplex The icon indicates the WE Mode Blacktwhite 300 dpi Duplex Destination Application Page 8 50 x 11 00 for this setting OCR Settings Brightness 50 The current name of the setting Your document will be scanned with these options for setting Number 6 The OneTouch Properties window for that setting also appears in case you want to change scanning options before scanning OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options F 5l O CR Select format and pagels sl x Select destination H Acrobat Reader Microsoft Excel Select configuration Quality US Letter Duplex e Microsoft Explorer W Configure Before Scan Quality US Legal Duplex w Microsoft WORD A Microsoft WordPad Ey Notepad You use this window to reset the configuration destination applications file formats and so forth See Configuring the OneTouch Buttons on page 20 to reset the settings 2 Click the close boxes on the OneTouch Button Panel and the Properties window to close them DocuMate 252 Scanner User s Guide 15 Scanning Scan from the OneTouch Button Panel You can scan from the OneTouch Button Panel on the screen 1 Adjust the paper guide for the width of paper and load the documents with their tops into the automatic document feeder For Simplex one sided scans load the documents face down
91. red out Markating FENAI a ABC bec disribut d ats predeci biw ne distaste legate ts product worth Pe aaah EMM be aid dunt Sad halal As of une 1255 Aah rail e er eed inne Asef June 1393 ABC yas eepigyad overs we bined Par etiny piap d Parkiet al Prarie ales ene pgo piitanral Ta hep ipga G both serge ie cabo AGS hag pg i lac pS is DE 2e aart morager foreshe be DERGE pudor Theis ect irigare br seep ntie bn tfe seran SUT Skga a ere ine eed eb fer ihe e ah cpp mba ihi cilia weeny AH M i mim i P 9 Airai ie pabibendin grees in Hik mitia ture bi maky ant ad sane Bak ata A custom ate tloamart and a cain ido cot cach paR pred el i pes apa chy ll lii amram Erud n pripr maniomid Ou aS ee to mhes ord men comple cue omer ke kirk Tanba pengeti agom poia eam 8 Click the Advanced tab The options of the Advanced tab are for the Color or Grayscale scanning mode Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightness of the midtones of the color Scan Configuration Properties Scan Settings Page Settings Advanced Settings GrayScale Color Settings eo eles Color Hue Lire wea ia 9 Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings 10 Click OK to save the new configuration It will now appear in the
92. rofile You cannot change the settings of the preset profiles in the Advanced Interface However you can create new profiles and save them for future use To create a new profile 1 Onthe Advanced Interface select one of the preset profiles for example Black amp White Configurations Custom 2 Adjust the settings as required and then click the Save As button The Save Profile dialog box opens Save Profile Add a Profile based on selected settings RE Hame New Profile Cancel 3 Type a name for the new profile and click OK The name must be at least two characters long Your new profile is added to the configuration list To change or delete a profile you created 1 Select your profile from the configuration list 2 Make changes to the profile as needed and then click Save 3 If you want to delete the selected profile click Delete DocuMate 252 Scanner User s Guide 79 Scanning from PaperPort Scanning with the Windows Image Acquisition Microsoft Windows includes its own set of options for acquiring images from scanners digital cameras and other digital devices Windows Image Acquisition WIA options as described below NOTE Scanning with the Windows Image Acquisition WIA is only available if your computer is running Windows XP To scan an item 1 On the Windows taskbar click Start point to All Programs point to ScanSoft PaperPort 9 0 and then click PaperPort The PaperPort deskto
93. rt See the section Uninstalling Your Scanner on page 95 Uninstalling does not delete your scanned items and they remain in the PaperPort Data folder Status Light Troubleshooting Codes A green status light indicates the normal state of the scanner Normal Operation e Blinking green indicates the scanner is waking up from power saving and preparing to scan e Steady green indicates the scanner is ready to scan Error Codes If your scanner experiences hardware problems the status light will blink red and the LED flashes an E and the error code number The LED blinks back and forth between E and the error code number such as 6 O The red light flashes the number of times as the error code 6 in this example The table below describes the error codes DocuMate 252 Scanner User s Guide 93 Maintenance 94 Error Code Problem Description Solution Scanner is not A cable may be loose Check connected to the that the scanner s cables are computer The LED correctly attached to the does not flash E and computer If the scanner still the status light does not connect re boot the remains green computer The scanning Re boot your computer If the hardware inthe body problem persists contact Xerox of the scanner has Technical Support malfunctioned The scanning Re boot your computer If the hardware inthe ADF problem persists contact Xerox portion of th
94. s Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation 99 It s Illegal in Canada 100 SS eS 10 Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyri
95. s can be reduced in size the JPG format is often used for images on web pages or if file size might be a problem when electronically sending the files JPG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPG page format icon The PDF format is often used to create images of text pages You may want to select PDF as the page format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPG option the PDF format can be reduced in size or quality To select a JPG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu appears TIFF JP Minimize Size w Normal Maximize Quality 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximum Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the OneTouch Properties window Other buttons that have JPG or PDF selected as the Page Format are not affected so you can set the JPG or PDF file size image quality independently for each button 4 Click OK or Apply on the OneTouch Properties window Text Formats Selecting the text forma
96. s example shows the formats that apply to the PaperPort Desktop v e E PS e EMP TIFF JPG RME FOF E The button names indicate their file types See Selecting Page Format Options on page 31 for more about the formats Options tab displays a window for selecting options related to the selected destination application for the scanned image DocuMate 252 Scanner User s Guide Scanning Selecting New Settings for a Button Click these arrows to see the properties for the button whose settings you want to change Select a software application as the destination to send scanned documents For each of the nine OneTouch buttons you can select a new Destination Application Scan Configuration and Document Format OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options f H P D F Select format and page s wna Be a e Select destination Select a format for T ScanSoft PaperPort BMP TIFF JPG PDF sPDF the scanned image c Fy Still Image Client Select configuration J Color Document Selecta configuration US Legal Duplex for scanning the item E US Letter Copy Duplex Wj Configure Before Scan F Quality Color Photo 6x4 Pe Vivid Color Photo 6x4 amp Color Magazine Duplex To select new settings for the Scanner Button 1 Click the button selection arrows to select the button you want to change Each button has its own settings So as you click the arrows to
97. s or click the arrows to the right or left to adjust the brightness in small increments Click the buttons Darken Normal or Lighten to move the slide in larger steps Contrast Drag the sliders or click the arrows to the right or left to adjust the contrast Contrast is set automatically for Black and White To scan only a specific area of the image click the Area button The Set Scanning Area dialog box appears Set Scanning Area Letter 6 5 11 in Units in Inches Position 1 706 Y Position 3 786 5 493 1274 Cancel Click in the image and drag a rectangle around the area you want to scan The boxes to the left show the relative position and size of the selected area You can now move and resize the rectangle to adjust the specific area to scan To move the rectangle put the crosshairs cursor in it hold down the Ctrl key and drag the mouse You can also type new numbers in the boxes on the left To resize the rectangle click in the Width or Length boxes and type new measurements To set the units of measurements click the menu arrow for the Units box and choose the measurement units To start over with a new rectangle click on the image and drag a new rectangle When the area is exactly what you want click OK Now when you scan with the ISIS interface only the selected area appears as an image in the Destination Application DocuMate 252 Scanner User s Guide Maintenance Maintena
98. scan and Burn toa CD 0 ee eens 54 Creating an HTML Web Page from Your Scanned Documents 2000005 55 Transferring Scanned Documents to Storage 0 ee ees 57 Checking the Hardware and Setting the Lamp Power Saving 000000 ee eae 60 DocuMate 252 Scanner User s Guide iii Table of Contents Scanning from PaperPort Scanning from the Basic Interface or Advanced Interface 0 0 0 0 63 Scanning from the Basic Interface 0 0 ce eee ees 67 Scanning from the Advanced Interface 0 0 0 eee 70 Adjusting the Image with the Advanced Interface 0 0 cee ee es 72 Adjusting the Brightness and Contrast 0 0 0 cc ee eee 75 Adjusting Gamma Saturation and Color Hue naaa aaan cc ee ees 76 Adjusting INPUT SIZE 22 ccccegusdew de bee Gtatecew tweet E econ oye d Saad ne gee eee des 76 Creating a New Advanced Interface Profile 0 0 00 eee ee 79 Scanning with the Windows Image Acquisition anaana aaa aa eee 80 Scanning with the ISIS Interface 0 0 eee eee eee 84 Adjusting the ISIS Scan Settings 0 0 ee eee ee 86 Maintenance Cleaning the Automatic Document Feeder 0 aa ee ee eee 89 Clearing Paper JamS 1 ee ee eee eee eee eee eee 90 Replacing the ADF Pad Assembly 0 00 ccc ee eee eee ees 91 TEOUPISSINOC WING ecru cece cia encar heated on Dace ee apc een Ee Coad ee Oe Ee cs WO e
99. scan button one of the scanning interfaces appears for you to set the scanning options To configure before scanning 1 Open the OneTouch Properties window 2 Using the arrows choose the button that you want to set to configure before scanning DocuMate 252 Scanner User s Guide 43 Scanning 3 Select the scan configuration Configure Before Scan OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options Click the arrows to H Paint select the button cae all os Select destination Ww w Microsoft Paint BMP JPG Select format and page s G ScanSoft OnniPage Select configurations Guality Color Document Select Configure WP Configure Before Scan Before Scan Right click on Configure Before Scan to get the menu and ee 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning Twain The Basic Interface or Advanced Interface appears for you to configure the scanning See Scanning from the Basic Interface or Advanced Interface on page 63 ISIS The ISIS Scan interface appears for you to configure the scanning See Scanning with the ISIS Interface on page 84 WIA The Windows Image Acquisition Interface WIA appears for you to configure the scanning See Scanning with the Windows Image Acquisition on page 80 NOTE The WIA option is only available if your computer is running Microsoft Windows XP 5 Click OK or
100. set to return the resolution to its original setting The resolution panel also includes an advanced setting for Moire patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations To scan the image and limit or eliminate moire patterns select the Reduce Moire option DocuMate 252 Scanner User s Guide Scanning from PaperPort Adjusting the Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set to be too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility The following figure shows the brightness and contrast options Contrast is only available for Color and Gray Scale configurations CN Adjust Appearance Brightness 0 Es al To adjust the brightness and contrast 1 Drag the Brightness slider to the left to make the item darker or to the right to make the item lighter 2 Drag the Contrast slider to the left to decrease the contrast or to the right to increase the contrast You can also type a number directly into the brightness or contrast setting boxes or click the up and down arrows next to the box to increase or decrease the setting 3 Click Reset to return the settings to their original numbers DocuMate 252 Scanner User s Guide 75 Scanning from PaperPort Adjusting Gamma Saturatio
101. st of Destination Applications Check the boxes for the type of application to include e Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents e Image Editors include Microsoft Paint and other drawing and graphics applications e Text Editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit See Scanning with Optical Character Recognition OCR on page 44 for more about OCR e PDF applications are for documents scanned to PDF format e Email includes Microsoft Outlook and other email applications If you are using Microsoft Outlook or AOL Version 9 0 or later your scanned documents are added to a blank email message e Storage and CD R W is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents See Transferring Scanned Documents to Storage on page 57 and Scan and Burn to a CD on page 54 for details e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing e Sti Event Forwarding is for using another application s interface for scanning The OneTouch Event Forwarding dialog box appears so you can select which application to use to continue scanning See S
102. t 10 Click Install to begin the installation 11 On the Product Registration window do one of the following DocuMate 252 Scanner User s Guide e Select Register online click OK and then follow the registration instructions e Select Print registration form click OK and then follow the instructions to complete and print the registration form e Select Remind me in 7 days and click OK Installation 12 If a message window opens instructing you to restart your computer click Restart 13 At the Installshield Wizard Completed window click Finish 14 On the Welcome to the OneTouch 4 0 Setup Wizard window click Next 15 On the Xerox License Agreement window read the license agreement If you accept the terms select Agree and click Next 16 On the Confirm Installation window click Next 17 When you see the Complete the installation by connecting your hardware window STOP Do NOT click OK yet Leave the window open and proceed to the next section Step 3 Connect and Power On the Scanner E Complete the installation by connecting your hardware Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner 8 DocuMate 252 Scanner User s Guide Installation Step 3 Connect and Power On the Scanner Connect the power supply and power c
103. t option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text See Scanning with Optical Character Recognition OCR on page 44 DocuMate 252 Scanner User s Guide Scanning Select a text format for documents with text or numbers such as a business letter report or soreadsheet The text format icon has several file formats available depending on the Destination Application you select The specific file format is the file name extension on the text format icon Ce FA DOC The specific text format this example is for Microsoft Word format doc As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon A menu appears The following figure shows samples for different formats Example menu for the Example menu for the DOC text format sPDF text format iy B Dp PI Simple Text Simple Text Rich Text Format vf Word Document Word Document Comma Delimited Excel Spreadsheet OCR options
104. ter system usually has a number of fonts available for the OCR process to use to recognize text However not all of the fonts may be selected for the OCR process Using Font Matching you can select the fonts on your computer that match the fonts in your documents Click the Font Matching button to see the Font Matching dialog box Font Matching Fonts on System Anal Black Book Antiqua Century Gothic Bookman Old Style Century Schoolbook Courter New E Garamond Haettenschweiler Lucida Console Tahoma w Franklin Gothic Medium Use Defaults Cancel The list on the left are the fonts available on your computer system The list on the right are the fonts that will be used by the OCR process to recognize the text in your documents If possible the list of Fonts for your document should include all the fonts in the documents you plan to scan To add new fonts to that list select a font in the Fonts on System list and click Add Note that when you select a font a sample appears in the text box so you can compare it with the fonts in your document to see if that s the right font To remove a font select it and click Remove To return the lists to their defaults click Use Defaults Click OK when you re finished Click the Process tab and choose the options from the Process window OCR Process Format When bringing in a new image Insert RUGI EHS EM Cancel Automatically prompt for more pages W Automatically
105. the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning Click OK The Custom Settings button is now set to scan with the options you selected If you want to reset the settings and start over click Reset 83 Scanning from PaperPort Scanning with the ISIS Interface The ISIS interface for scanning appears when you scan with a button that has Configure Before Scan set as the Configuration and ISIS selected as the interface to use NOTE You can also use the ISIS interface from other ISIS compliant applications such as QuickScan 3 0 that you received with your scanner The QuickScan 3 0 software is on the Disc 1 CD Note that the ISIS interface for the other applications may vary from the descriptions provided in this User s Guide ISIS is selected by right clicking on the Configure Before Scan configuration and selecting it from the menu OneTouch 4 0 Properties for Xerox DocuMate 252 Select format and page s j pn aan Select destination Z i Microsoft Faint EMF JPG G ScanSoft OnmniPage Select configurations Quality Color Document W Configure Before Scan Right click on Configure Before Scan to get the menu and choose ISIS to use the ISIS as the interface to configure before scan 84 Docu
106. the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies lf you re printing more than one page collate the copies Enter the number of copies in the Copies box Advanced click to see additional settings for the device The dialog that appears is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply 42 DocuMate 252 Scanner User s Guide Scanning Editing or Deleting Scan Configurations To edit or delete a scan configuration Open the OneTouch Properties window 2 Select the scan configuration you want to edit or delete The selection must be an unlocked configuration To delete the configuration click the Delete button To edit the configuration click the Edit button The Scan Configuration Properties dialog box opens for that configuration Scan Configuration Properties Scan Settings Page Settings Advanced Settings Color Magazine Duplex 4 Mode Resolution MH O Black amp white 50 100 30 600 i O GrayScale j 150 dpi Brightness r CF Contrast c 7 5 Edit the settings and click OK 6 Click OK to close the dialog box Configuring Before Scanning Sometimes you may want to manually configure the scan settings before beginning the scanning process In that case you select Configure Before Scan as the Scan Setting When you press a
107. the text names will not be considered misspelled words You can create multiple user dictionaries Click the menu arrow and select a user dictionary from the list Any Microsoft Word user dictionaries detected on your computer system are also listed A dictionary named Custom is your default Word dictionary To create a user dictionary click the button next to the menu arrow Click New type a name for the dictionary and click OK Click Close and then choose your new dictionary from the list It will be used during the OCR process You add words to a dictionary during the proofreading process To turn on the proofreading process for your scanned documents see the OmniPage Pro 12 documentation Professional Dictionaries These are legal and medical dictionaries containing highly specialized words and phrases The options are Dutch Legal Dutch Medical English Legal English Medical French Legal French Medical German Legal and German Medical Click the checkbox next to a dictionary name to select it Reject Character This is the character that the OCR process inserts for an unrecognizable text character For example if the OCR process cannot recognize the J in REJECT and is the reject character the word would appear as RE ECT in your document Type the character you want to use in the Reject character box Try to choose a character that will not appear in your documents 4 Scanning 48 Font Matching Your compu
108. ther button click it When scanning is finished the document is first converted to editable text using the OCR process and then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page E Recognized HTML document Index Microsoft Internet Explorer File Edit View Favorites Tools Help gt x a Ay DO search Pe Favorites A Media 4 Gs es i lana Links gt Address C Documents and Settings Local Settings Temp OT40PO000F HTML OT40P000F Pagel htm My Computer 8 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files You may also want to write down the address shown in the Address bar to make sure you ll know where to find your new HTML page later on 56 DocuMate 252 Scanner User s Guide Scanning If you want to see what the page will look like on your web site click on it E Recognized HIML document Microsoft Internet Explorer Fie Edit View Favorites Tools Help Back J x a A s Search 5 2 Favorites A Media 4 2 Address File C Documents 20and 20Settings Local 20Settings Temp OT40P000F_Dir OT40P000F_Page1 htm 655 v Go Welcome PaperPort is a paper management software package that helps you organize access share and manage documents and image flies on your personal computer Designed for home and business use PaperPort prow
109. tings tab for setting specific options for the particular device DocuMate 252 Scanner User s Guide Scanning 5 Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white This scan mode produces the smallest file size e GrayScale to scan items such as documents containing drawings or black and white photographs The scanning produces an image of up to 256 shades of gray e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The greater the contrast the more the difference between the lighter and darker shades in the image Drag the sliders to the right or left to adjust th
110. to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text This could occur if you scanned a photograph with a OneTouch button set for text applications Show message if text recognition failed A message will appear on the screen if the OCR reader does not detect text in the image DocuMate 252 Scanner User s Guide Scanning 2 To add another application to the list click the Add Application button The Add Text Based Link dialog box appears Add Text Based Link i Here you can define a custom application that can accept a text Sy document Step 1 Select the path to the application Oooo Step 2 Name the application PO Step 3 Select an icon for this application Step 4 Select the text formats supported by this application C HTML Formatted file HTML C Rich Test Format ATF C Standard ASCII text file TXT I Adaha POF forast f PCY Cancel 3 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 4 Select the icon in Step 3 To select the options in step 4 on the dialog box refer to the documentation that you received with the application to see which text formats it supports The bo
111. to see Button 6 then click Button 6 E 3 kers DocuMate 252 S88 28 mP Print eM bs ths OCA Click the arrows until Button 6 is on the panel then click Button 6 Your scanned pages appear in the Destination Application with their text ready for editing and other text processing NOTE OCR scanning is also for spreadsheets so you can work in Microsoft Excel or other spreadsheet application with the figures and text from the original spreadsheets DocuMate 252 Scanner User s Guide 45 Scanning Selecting OCR Options The OCR Options are only available if you have installed OmniPage Pro 12 on our computer NOTE OCR options apply globally to all the OneTouch buttons that perform OCR For example if Button 6 and Button 8 both have OCR configurations and you change the OCR options for Button 6 those changes also apply to Button 8 To select OCR options 1 Open the OneTouch Properties window 2 Using the arrows choose a button that has Destination Applications that use the text format as their file type 3 Select the Destination Application to get one of the text format file types as the page format Right click on the page format icon to see the menu Choose OCR Options from the menu A Simple Text Rich Text Format w Word Document OCR options The OCR Options window opens with the OCR tab selected Options OCR Process Format Languages in document User dictionary M
112. ttings amp 1 To open the OneTouch Button Panel click the OneTouch icon It is located in the Windows System Tray at the bottom right corner of the screen The OneTouch Button Panel opens at its Button View which shows the on screen scanning buttons O gt xemo DocuMate 252 BB Ss FET Scan POF eh ail Fax The Button View To scan from the panel click the icon you want to use to scan To see the details for a button right click on it The Properties window for that button also appears Right click on a button to see its details in the Detail View and Properties Window 9 KEO DocuMate ani O gt xeo DocuMate 252 EJ B A Quality US Letter Duplex Se ole Mode Black white 3 300 dpi Duplex Page 6 50 x 11 00 a eM ail 7 OCR Archive d OCR Settings Brightness 50 The Detail View Clicking the icon in either view starts the scanner scanning using the button s settings 4 To cycle through the nine buttons click the arrows on the right side of the panel O O gt xeo DocuMate 252 ion Ss Ss or 1p Click these arrows to cycle Scan POF Sat eh ail Jg through the 9 buttons DocuMate 252 Scanner User s Guide 17 Scanning 18 5 To navigate through the panel s three views click the green arrows at the top of the panel Click these ATOW TO Q gt xeo DocuMate 252 E co oS OE a mE through the By 1 panel s three Ses eMail ile OC
113. ty black and white images You can also scan a color photo with this setting to turn its colors into gray shades The file size is about one third the size of a color scan 24 Bit Color Scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the scan mode options Dither Only available if the Mode is Black and White Click the menu arrow and choose a Halftone option or Diffusion from the list Halftone converts the image so it appears to consist of gray tones Halftones produce simulated gray tones by using black and white pixels of different sizes and is often used to produce newspaper and magazine images Use this setting for lower resolution black and white images The halftone settings also produce small file sizes Diffusion also converts the image to gray tones but diffuses the grays to nearby pixels to give the image a grainy filmlike texture Diffusion is useful for viewing images on a black and white screen The preview image shows the effect of your Dither selection so you can see which one is best for scanning Dots per inch Click the menu arrow and choose a resolution dpi Your DocuMate 252 scanner can scan at up to 600 dpi DocuMate 252 Scanner User s Guide 87 Scanning from PaperPort 88 T Page Size Click the menu arrow and choose a page size Your DocuMate 252 scanner can scan a page up to 8 5 by 14 Brightness Drag the slider
114. xes you select here determine the Page Format icons that appear on the OneTouch Properties window for that group of applications Click the Add button Click OK or Apply on the OneTouch Properties window DocuMate 252 Scanner User s Guide 2 Scanning Image Documents Properties These properties apply to ScanSoft OmniPage Pro 12 that you received with your scanner plus Microsoft Paint and other image processing applications OneTouch 4 0 Link Properties Ts Image Documents AH The Applications in this group are designed to work With image documents only BA Adobe PhotoShop Y Microzott Faint for ScanSoft OmniPage ET winzip Add Application i Color document handling CJ Convert Bitmaps using Screen Resolution CJ Convert Bitmaps to JPEG 1 Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Convert Bitmaps using Screen resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 2

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