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TRACES - TRAdeControl and Expert System FAQ

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2. II 5 2 oF ACVED As part of specific procedures such as channelling particular or non conforming consignments etc control must be implemented by the competent authority responsible for establishments at the destination For this purpose the competent authority must open the official entry document click on Control and complete any details in the Control tab LVU FR amp traces cbt ne TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bPrivacy statemer gt Help To Decision gt Decision b Traders b Commodity gt Transport bk Purpose Details of Consignment Presented References 2 CVED reference number CVEDP FR 2011 Vi Local NE PE auibers BIP Roissy Charles De Gaulle TRACES Unit Number FRCDG4 4 Person responsible for load Date of Declaration 06 05 2011 Veterinary Document Number f Name of signatory b z E Date of Issue dd mm yyyy 05 05 2011 Name Address Postal Code Region 95724 Roissy Ch De Gaulle Cedex Country FR France Clase gPCanirol Pdnt gt Consignment Help To Decision Decision Contro Control Locsl Q Exit BIP Final destination BIP Local Competent Authority Unit Veterinary Unit Conformity of the Consignment 9 ves One Official Veterinarian at the Controlled Destination Name BFR LVU Address Postal Code Region 75010 TRACES Unit Number FR07500 Date 06 06 2011 Cancel and Retu
3. and the Laboratory user Use of the Laboratory Tests tab makes it possible to e print out a Fiche for sampling which can be sent to the laboratory e electronically notify the laboratory authority if shown in TRACES and specified in the Laboratory Tests tab of the official trade document receive electronically the test results from the laboratory specified in the official trade document and automatically complete RASFF details in the RASFF notification form only for INTRA Some Laboratory Tests data fields are highlighted below 40 i e the TRACES competent authority user at EU LVU 41 More information on laboratory users can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES Title Information Applicant Laboratory If a Laboratory is specified in the official trade document it will receive electronically the Fiche for sampling so that the laboratory test results are automatically included into the official trade document Laboratories can be selected at European level Laboratories like other competent authorities can be created by the European Commission only at the request of the competent authority Laboratory Test May already be filled with the Laboratory Test selected in the Checks tab Introduction modification or reselection is possible via the
4. menu and User Management sub menu as follows creation in activation validation deletion re linking of the competent authority More information on the TRACES user management can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit 95 IV 4 2 ORGANISATIONS Organisations can be created in TRACES by economic operators and competent authority users during the certification process of an official trade document However only competent authorities can manage organisations via the User and Organisation Management menu and Organisations sub menu 68 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES kPrivacy statement Welcome Page 5earch for Organisations Veterinary Search Criteria Docurnents k Reporting Country Name User and Postal code Region Address Organisation E Management Number marara dia City User Assigned Authority Status Management AS Code k Organisations Commodity Browse Type Change Password cagion LMS approved E z Modify User Profile kClear kSearch Business Partners Establishment List Publications New New Non Memberstate Help To Decision Before creating a new organisation you should first verify by searching for it whether it already exists in TRACES This is in l
5. 10 An overview of the TRACES release notes can be found in the introduction page of the TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES I 5 ACCESS 1 5 1 DATA ACCESS AND PROTECTION To comply with stringent rules on the accessibility and display of both commercial and non commercial data and to ensure data protection strict access rights are assigned to each TRACES user profile This applies to both economic operators and competent authority users The TRACES Privacy Statement can be consulted in the different available languages in TRACES via the Privacy Statement button in the top right of the TRACES window when you are logged on TRACES TRAde Control and Expert System d tba kbg Fes Fda kde kel ken kes ket kfi kfr khr khu kil kit klt klv krnk Fmt knl knw Fol kpt Fro bru ksk Fsl Fsg ksr ksv Ptr bzh kInformation Logout aS __ traces cbt net TRACES Welcome Page Privacy statement 1 5 2 SECURITY ALERT When accessing TRACES you may encounter a security alert asking for your approval to proceed to the website This is a configuration setting in TRACES and is therefore fully trustworthy 3 There is a problem with this website s security certificate The security certificate presented by this website was issued for a different website s address Security certificate problems may indicate an attempt to f
6. IV 5 ESTABLISHMENT List PUBLICATIONS More information on visualising and managing approved establishment listings LMS can be found in the Organisation user authority management user manual also available with the TRACES Toolkit 7 73 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES IV 6 Herp To DEcISION MANAGEMENT IV 6 1 RE ENFORCED CHECK PROGRAMME The re enforced check programme sub menu available to TRACES competent authority users linked to the EU LVU OPV complies with Article 24 of Council Directive 97 78 EC Details of all re enforced check programmes are available from the Help To Decision Management menu and Re enforced Check sub menu TRACES System Management Help To Decision bPrivacy statement Welcome Page TRACES Data Search for Re enforced Check Warehouse Veterinary Country Commodity D ts Ap E Ln Application Date Status x k Reporting CES klear Search User and k Organisation aeree AIC a 8 ae Management Establishment List Country i vadity orator Jate Ste Help To Decision Viet Nam Stopped Reenforced China Active Thailand FPP Active k petram Ecuador FFP Fulfilled lins nius Commodity Code Group for 05040000 Chlorammhenicol d pg 10 2012 Fulfilled 74 i e status application date net weight initial official entry document if no
7. In Uha exbiion we hawe a detailed ariche on the paw version 5 21 of TRACES that a awalable ae from 30 May as well as a report on training and a workshop which took place in the first 20 More information can be found under heading I 5 3 Environments 21 TRACES Newsletter http ec europa eu coreservices mailing index cfm form register amp serviceid 1 TRAde Control and Expert System TRACES II VETERINARY DOCUMENTS MENU II 1 INTRODUCTION Competent authority users linked to a LVU OPV and to a CCA are entitled to submit Part I Consignment of the official trade document and proceed with certification of Part II Decision Competent authority users with responsibility for customs warehouses Article 12 4 of Council Directive 97 78 EC laying down the principles governing the organisation of veterinary checks on products entering the Community from third countries and those with responsibility for overseas departments and certain islands Commission Decision 94 641 EC laying down rules applicable to veterinary checks to be carried out on products imported into certain Greek islands from third countries can issue and certify both official entry documents 23 and official trade documents under certain conditions These competent authorities are called Super Local Veterinary Units SLVU in TRACES a status conferred by Commission administrators at the reasoned request of EU EFTA countries More information on the
8. References Traders gt Consignment gt Transport gt Route Details of Consignment Presented References I 2 Certificate reference number INTRA FR 2012 I 2 8 Local reference number 1 6 No s of related original 1 6 Related CITES Certificates certificates EUROPEAN UNION Intra trade certificate 13 Central Competent Authority 14 Local Competent Authority R Competent Authorities I 4 Local Competent Authority L3 Central Competent Authori bhCancel and Return to Menu bS f dispatched consignment TRAde Control and Expert System TRACES III 1 2 Mopirv CERTIFIED OFFICIAL TRADE DOCUMENTS Parts I II AND III In the case of already certified Part II official trade documents a distinction is made between A Correction of various details in Part I Consignment or II Decision and B Entering pending laboratory test results in Part III Control III 1 2 1 CORRECTION OF DETAILS IN PART I CONSIGNMENT AND Part II Decision Various details in Parts I Consignment or II Decision can easily be corrected using the Copy as replacement button Instead of cancelling the official trade document and re creating a correct version from scratch the competent authority can use the Copy as replacement button below the document to cancel the original and re create a new document using the information in the original Hence the Copy as replacement functionality enables the us
9. Select button and will be reflected in the Checks tab Sample Type Should be selected from the drop down list If a Sample Type is missing from the list please contact the TRACES Team Laboratory Released date Released date is in dd mm yyyy format and must be after the Sample date Laboratory Test Method Laboratory Test Method can either be selected from a menu or described in a free text field However we recommend using the selection menu in order to facilitate extraction of TRACES reports and translation of TRACES data Conclusion The conclusion in the Laboratory Tests tab is reserved for the laboratory user carrying out the tests while that in the Laboratory Tests box of the Checks tab is reserved for the competent authority validating the official trade document Note that Pending ts not an option for laboratory authority users please go to the Checks tab for this More information can be found under heading II 5 1 2 Checks tab The competent authorities may include the results of a counter analysis and a second expert analysis in TRACES TRAde Control and Expert System TRACES Establishment number of origin Country of Origin Country from where consigned Country of Destination Commodity Code CN Code 5 li Sample Batch Nr Sample Use By Date Fiche for sampling LAP INTRA FR 2013 References FR07500 Paris 7
10. as far as can be ascertained on the holding of origin during the past 30 days or since birth if less than 30 days of age and no animal imported from a third country was introduced into that holding during this period unless it wes isolated from all other animals on the holding SECTION C 3 After inspection as required by regulations I certify that V 1 the above described animals had been inspected on insert date 23 11 2012 during the 24 hours before scheduled departure and had not shovm clinical signs of infectious or contagious disease 2 the holding of origin and where applicable the approved assembly centre and the area they are situated in are not subject to any prohibitions or restrictions for reasons of animal diseases affectin rcine animals in conformity with Community or national legislation 64 432 F2 Porcine EUROPEAN UNION SECTION A ILb Local reference mmber test new Icertify that each animal of the consigmment described below comes from a holding of ongin and an area which in confomuity with Community or national legislation is pot subject tp amy prohibition or restriction for reasons of animal diseases affecting 2a an animal for freezes or production 1 that has been resident as far as can be ascertained on the holding of origin during tbe past 30 days or since birth if less than 30 days of age and no animal imported from a third country was Introduced into that holding during this period unless it wa
11. field minimum of 8 characters searches for all INTRAs available to a given user 30 The Certificate Status criterion cannot be used alone TRAde Control and Expert System TRACES Search options TO process Searches official trade documents submitted to the competent authority and that remain to be certified Cloned In order to facilitate the submission of official trade documents at the LVU the data validated in PART I of a DOCOM can be transferred automatically to an INTRA by clicking the cloned button The competent authority can search for DOCOMs which have already been cloned Pending laboratory Searches official trade documents with missing laboratory test details Part III tests Search for control Searches valid official trade documents empowering all competent authorities to enter a control part Part III to the official trade document to monitor animal welfare and to carry out health and welfare checks e g en route Use the Certificate Reference number in combination with the Search for control option II 2 1 WORKAROUNDS AND LIMITATIONS Apart from using the search criteria in TRACES you may also find an official trade document by using its unique certificate reference number in a specific workaround Select the appropriate URL as listed below and enter the TRACES reference number at the end of the address as follows 1 https webgate ec europa eu sanco traces certificates in
12. Intra Trade Animal Health Certificate kPri ned cy statement Consignment k Certification References k Traders k Consignment t Transport k Route hd is Details of Consignment Presented References I z Certificate reference number INMTRA FR 2 01z I z a Local reference number 1 6 No s of related original E I 6 Related CITES Certificates certificates Competent Authorities Identification of Applicant I 4 Local Competent Authority FR07500 Paris Name 1 3 Central Competent Authority FROOO000 Dgal Bicma C Date of Declaration 26 10 2012 Cancel and Return to Menu Cancel certificate kiControl Print More information can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 3 PRINT OFFICIAL TRADE DOCUMENTS In order to print out a TRACES official trade document you need e Hardware a printer e Software an updated version of Adobe Acrobat Reader gt The languages to select in order to print out your official trade document shall be the ones used in the country of origin and of destination III 3 1 SUBMITTED OFFICIAL TRADE DOCUMENTS In order to print a submitted official trade document 1 Search for the specific official trade document in one of the Veterinary Documents sub menus Intra Trade Animal Health Certificates Export Health Certificates Commercial Document 2 Click the Open button under the official trade do
13. TRACES Welcome page concerning the following topics oO General information and hints Hazards and outbreaks Sanitary information e g official trade document models Technical updates and TRACES version releases Working groups and meetings I 5 7 2 NEWSLETTER OD there ie problems wilh how Thiy meiiage it dicplayed Cick here io whew IT i web Drawer The bi monthly TRACES newsletter contains hem seen arcon sex FTU LL general news on TRACES facts and figures TOSS seminars training sessions and workshops pue E Bear colleagues m d X m eg l S a ti O n a n u pco m l n g l SS u es i Here enclosed yeu will find the latest version af the TRACES newsletter DF you havent Subscribed tok yel we suggest you te sgn in by folowing this link m order bo recens 7 information and news about TRACES on a regular basis If you do nat subscriba you are E not pong to recent amy TRACES novcletter germine You Can subscribe to this free communication BSencdvchss nene niv d xn der veram Dd E n WR OT service hosted by the Directorate General for l NEWSLETTER 1 urcpegdr Health and Consumers via this link EB 07 Issue n 1 June 2012 RACES TRADE CONTHOL AND EXPEHIS STSI EM IM THIS D n EO Laco been gd hoiho sn TADIS EDITION awe Prom TRACES a L galatian Cac ng up Fais E fipa The TRACES Team has the pleasure of presenierg the latest newsletter
14. Union all part from Irish ga Albanian Bosnian Chinese Croatian Icelandic Macedonian Norwegian Serbian Turkish Russian TRAde Control and Expert System TRACES I 4 TRACES RELEASE VERSIONS We are constantly upgrading TRACES to improve and adapt it to legal requirements and user needs and wishes This is done step by step As soon as an upgrade is available a new TRACES version is installed online Release notes are regularly published for TRACES in order to explain to our TRACES users the enhancements and modifications made to the user interface and functionalities You may want to check the TRACES release version installed online to verify the information in the TRACES release notes If you double click the world map cow image in the top right of the TRACES window you will see the following information in the top banner wary Traces 05 33 00 01 10 2012 TRACES TRAINING TRACESO1 gt K y Iyer TRAde Control and Expert System bba bbg Pcs Pda bde bel ben bes bet bfi Pfr Phr Phu bil bit Pit bly bmk Pmt Pnl Pow Ppl Pot bro bru bsk Psl bsq bsr bsv Ptr bzh 33 00 01 10 2012 TRAINING TRACESO1 TRACES Security Login bPrivacy st e the TRACES version number eg 06 00 01 e the release date in dd mm yyyy format eg 23 04 2013 e the TRACES environment and server eg TRACES NT2 2 WEB You can also see this information as a tooltip if you move the mouse cursor over the world map cow image
15. for official trade documents which remain to be certified Part IT by ticking the To process search criterion You can use search criteria individually 3 or in conjunction with other search criteria Some specific search criteria are illustrated below Search for Intra Trade Animal Health Certificates Search Criteria Certificate Reference Consignor Consignee Departure After Departure Before Country of Destination Postal code of destination Local reference number Certificate Status RASFF Status Country of Origin Declaration date after Declaration date before Commodity Means of Transport Authority of destination Authority of destination code Authority of origin Authority of origin code Place of Origin r kEravse wt 3 To process Passport Ne Has control Pending laboratory tests IF kClear kSearch Search for control Search options Certificate Reference Refers to the unique TRACES reference number automatically assigned to the official trade document Certificate status Information on official trade document statuses can be found under heading II 1 1 Certification workflow 29 You can use the wildcard character 96 in most of the TRACES search criteria in order to search for a wider range of data In addition TRACES makes no distinction between upper and lower case in searches Example entering INTRA FR in the Cer tificate Reference
16. for validation v Notification related to Intratrade Laboratory test rejection V Notification related to Intratrade cancelled V Notification related to Intratrade certificate creation v Notification related to Intratrade certificate deleted v Notification related to Intratrade certificate prevalidation V Notification related to Intratrade certificate rejection V Notification related to Intratrade certificate sent to validation V Notification related to Intratrade control V Notification related to Intratrade validation V Notification related to RASFF confirmation V Notification related to RASFF creation M Notification related to RASFF validation V Notification related to business creation V Notification related to business deletion V Notification related to business modification V Notification related to business validation bSelect sll Deselect all bSave bCance TRACES users can choose which automated e mail notifications they wish to receive by going to the User and Organisation Management menu and Modify User Profile sub menu and ticking the appropriate checkboxes Receipt of these automated TRACES e mail notifications does not affect access to the online TRACES information which is instantly updated upon any modification made by the competent authority TRAde Control and Expert System TRACES III 4 1 QUANTITY CHECKS When the number of animals or the weight of goods exceeds a preset lim
17. manipulation of data will automatically notify the economic operators and competent authorities involved TRACES users are invited to check out TRACES features and functionalities in one of the two TRACES test environments More information on the use of the TRACES TRAINING and ACCEPTANCE environments can be found under the heading Testing TRACES features in the TRACES Toolkit 12 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES 1 5 4 ACCOUNT REGISTRATION Registration Competent Authority Workflow TRACES ant European Commission New or New Regional Administrator within the TRACES User Man agement menu Competent authority user accounts can be registered in TRACES by the national Member State administrator via the User and Organisation Management menu and User Management submenu TRACES User and Organisation Management User Management kPrivacy statement Welcome Page l Search for User x Veterinary Documents Search Criteria Empty Certificate Reporting User and Organisation Management User Management Organisations Private E mail Last Name Postal Code Region Clear Search First Name City Authoritiy Traces User Number User Type Veterinarian Change Password Search Result x Modify User Profile System k New Reg
18. submission of Part I of an official trade document can be found in the Official trade documents Part I user manual also available with the TRACES Toolkit 2 II 1 1 CERTIFICATION WORKFLOW Via TRACES competent authorities linked to LVU OPV and to Central Competent Authorities are also entitled to proceed with the certification of the consignment i e the Decision part Part IT This means that in addition to the submission actions relating to Part I of the official trade document two additional actions are available regarding the certification process of Part II 1 Save in progress allows the competent authority to store the official trade document temporarily before actually taking a final decision Part II 2 Validate Submit Decision allows the competent authority to take the final decision Part II of the official trade document As TRACES is a web based online system submission is instantaneous 2 For DOCOMs the submission options relating to Part II are also available to the economic operator 2 22 The Official Private Veterinary user in TRACES is any veterinarian approved by the competent authority in accordance with the provisions of Article 14 3 B of Council Directive 64 432 EEC http eur lex europa eu LexUriServ LexUriServ do uri C ELEX 31964L0432 EN NOT 23 Official entry documents CED CVED DECLAR and CHEDPP 24 Official trade documents INTRA EXPORT and DO
19. 0 Notification language French X Country FR Notification type HTML Phone Fax Additional Information v Notification related to CED cancelled v Notification related to CED rejection V Notification related to CED validation V Notification related to CED validation destruction transformation V Notification related to CED validation transfer Notification related to CVEDA cancelled V Notification related to CVEDA rejection V Notification related to CVEDA validation V Notification related to CVEDP cancelled V Notification related to CVEDP rejection V Notification related to CVEDP validation v Notification related to CVEDP validation destruction transformatio V Notification related to CVEDP validation internal market V Notification related to CVEDP validation specific warehouse procedur V Notification related to CVEDP validation transit transhipment v Notification related to Cloned DOCOM certificate V Notification related to DOCOM cancelled V Notification related to DOCOM control V Notification related to DOCOM creation V Notification related to DOCOM validation V Notification related to EXPORT Deletion V Notification related to EXPORT Pre validation V Notification related to EXPORT Validation V Notification related to EXPORT cancelled v Notification related to EXPORT creation v Notification related to EXPORT rejection v Notification related to EXPORT sent
20. 05 2011 2011 314 EU Commission Decision of 12 May 2011 Treaties concerning the technical specification for interoperability relating to the k operation and traffic management subsystem of the trans European conventional rail system notified under document C 2011 3099 Text with EEA relevance pdf 31 05 2011 2011 321 EU Commission Implementing Decision of 27 May 2011 establishing pursuant to Directive 2006 7 EC of the European Parliament and of the Council a symbol for information to the public on gt pdf 19 05 2011 2011 286 EU Decision of the European Parliament and of the Council of 2 May 2011 on mobilisation of the European Union Solidarity Fund in accordance with point 26 of the Interinstitutional Agreement of 17 May 2006 between the European Parliament the Council and the Commission on budgetary discipline and sound financial management pdf Newsletter 18 4 2011 is de en fr English en v Please select a lanquage 6tarapcKn bg espanol fes e tina cs eesti keel et chAnviKa el Malti mt Nederlands nl polski pl portugu s pt romana ro sloven ina sk Connection Free registration www eu2011 hu Other sites manage by the Publications Office N Lex A common gateway to national law TRAde Control and Expert System TRACES IV 8 INFORMATION The Informati
21. 2egq ar uqns e3epirieA 9UON x Su3Ssn OL ALITIGISIA VN iLNIdd YUVAL AN VN LNSLNOD 31v2141L832 pe1jeled SNLYLS FLWI 14 1LYaD 219 90 1Joujne 9uJes y 03 pexui senbes oo 32aJip AjuO x Suasn OL ALHISISIA SsaJb0Jd U 1Nmid JAYWYILY M Hed 93e duuooU 1N31NOO 3LY9 14 1L41J ssoJboud U snivas ILY 14 1L41J ssoJboud ul FACS LUVd dig quod Asjua Jo v5 d3A2 030D x NAI UBO Jo YO LuOdWlI epe4renu x Suasn OL ALTTISISIA M N LN Idd OnviualvAA pa1e duuoo Wed LNaLNOD 31v 1411439 M N Snivis alvoldllui uone ijnae 104 31uqns A3y40Uu3ne 10 3ueuuusi qe3se wes y 0 paui senbes oo 32aJip AjuO x SYASN OL ALTITISISTA Hed 1N Iud JYYWNYILY MA Hed 939 duJo2U 1Na31NOD a1v5 141183 jeJq snivis 31LV9 1411439 jjeJq se eAes In the TRACES test environments all official trade documents bear the watermark TRAINING or ACCEPTANCE regard 28 less of the status of the official trade document so as to avoid any confusion with the real life product II 2 SEARCH FOR AN OFFICIAL TRADE DOCUMENT Choose one of the official trade document types in the Veterinary Documents menu e Intra Trade Animal Health Certificates e Export Health Certificates e Commercial Document and specify one or more search criteria which mostly relate to Part I Consignment of the official trade document Competent authority users can easily search
22. 5010 Part Xe France Smith J INTRA FE 2013 24 08 2013 UTC 0200 Identification of the sample France France Germany 01061900 Canis familiari Other 24 05 2013 UTC 0200 Nature of the sample Can 1 Chilled Requested Analysis Random Kesults 15 05 2013 UTC 0200 Satisfactory TRAde Control and Expert System TRACES II 5 1 4 INFRINGEMENTS TAB TRACES Veterinary Documents Intra Trade Animal Health Certificate kPrivacy statemen k Consignment k Certification Control k Select Current Control k Current Control k Checks kt Laboratory Tests Infringements Detail of Control Infringements III S Infringement of welfare regulation IIL 9 Infringement of health legislation E III 8 1 Transparter authorisation invalid E III 8 1 Absence Invalid certificate III 8 10 O0ther E III 3 10 Absence or non legal identification 7 III 8 2 Mon compliance of the means of transport E I11 9 11 National requirements not fulfilled 7 IIL 8 3 5tocking density exceeded E III 9 12 Address of destination invalid III B 4 Travel times exceeded E III 9 13 Other ial III 8 5 Watering and feeding not fulfilled III 9 2 Mis match with documents T III 8 6 Mishandling or negligence to the animals 7 III 9 3 Non authorised country E IIL8 7 5upplementary measures for the journeys of long duration E ILS 4 Non approved region zone El III 8 8 Certificate of proficiency of the driver El III 2 5 Proh
23. A and CVEDP consignments rejected at the EU border 99 To do this click on e Rejected Consignments CVED for Animals e Rejected Consignments CVED for Animal Products Several search criteria can be used to refine the search for CVEDs EU EFTA TRACES users linked to BIPs have access to all rejected EU EFTA CVEDs EU EFTA TRACES users linked to LVUs OPVs have access to rejected EU EFTA CVEDs in case box 8 Delivery address is filled with an organisation belonging to their competent authority Non EU countries only have access to CVEDs submitted through validation of IMPORTs on a national basis TRACES Reporting Rejected Consignment kPrivacy statement Welcome Page TRACES Data Warenause Reporting Rejected CVED Animals ae k Veterinary Documents Person responsible for load Place of Destination Intra Trade Animal Health Certificates CVED for Animals CVED for Animal umi k Organisation Management E CET SS a roduc passion Clear Select bo Clear FSelect e g z 4 Veterinary FAssign certificate to EU r P va Commodity Code CN a Authority of destination E kclear FSelect Empty Certificate Code s E code l Arrival date at the BIP Between and Authority of origin code Hapete BIP Authority Consignments _ CVED for kclear kZ2elect Animals pu 2M T
24. COM 25 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 26 More information can be found in the Notification management user manual also available with the TRACES Toolkit 27 Submission details are set out under heading II 5 3 Submission options TRAde Control and Expert System TRACES s l1 UNOD bunisuej pue uoneunsep upo Jo YO LuOdNWI 9peJreQu x Sauuno3 bunisue pue uoneunsep uibuo Jo v LWOdWI epeir eau x Suasn OL ALITISISIA D9 29M 1N ud oaviWiualvM paje duJo2 pue Wed LNALNOD 31v21311937 paJ e eu Sauuno3 bunisue pue uoneunsep upo Jo v LWOdW I epeJr eau x Suasn OL ALITISISIA D9 93U82 1NTHd Davi iv M paje duJo2 pue Wed LNALNOD 31v21411937 92Ue Ssnivis 3LY9 141141 o2ue Suasn OL ALTTISISIA IeuiDIJQ 1N nid oaviialv A pe3ejduuoo pue Wed 1N31NOD a1vo213113432 pIJeA Snivis a1voi31LU37 043005 SALVLS 31V2131LU3 peje ey E uu Vw wn O aL Uu a AL co 33 lI d E di Boo gt C 2914174 9 T 03 peppe aq ew s o43u05 jdynu onivway UOnepi eA iSJUBLUUBISUOD pa1 eaJ o2ue 0 a qissod jou s 3 riva m o Soujuno Jaye su1uoui 03 dn se3e2inJeo e2a4 ue UIHIUO JO YO Diva SalJjunoo bunisuea pue uoneunsep julod nue jo WD q3A42 032 x soiunoo Bunisuea pue uoneunsep 3urod Azua JO WD 03A2 032 x Dunisue pue uoneunsep julod Azua Jo WD 03A2 032 x S O 5 oH O O D O lt x oc
25. Date of Declaration 23 11 2012 Cancel and Return to Menu kDelete kPrint 50 More information on the certification workflow can be found under heading II 1 1 Certification workflow 51 For Draft official trade documents only the initiator and his her direct colleagues belonging to the same organization will be able to consult and make additional modifications like deletions to the official trade document More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 2 2 CANCEL The Cancel option is available only when Part II of an official trade document has been submitted and has the status In progress or Valid gt As only the competent authority can fill in Part II of an official trade document only the competent authority can Cancel a document that has already been initiated in TRACES For the sake of traceability reasons however the document will remain visible with a Cancelled status after cancellation In order to Cancel an official trade document 52 Search the specific official trade document in one of the Veterinary Documents sub menus Intra Trade Animal Health Certificates Export Health Certificates Commercial Document Click the Open button under the official trade document Click the Cancel button TRACES Veteri na ry Docu ments
26. EE EANA EEEE TEIA A E EEEE EE EN E E EEEE EAE EEE EARE EE A 13 1 5 6 Customising the TRACES menwus sssssssssssssssssssssse hens 13 l4 TRACES news UDC GSS a comae nopipE Sa FPRET ERI I EREURIE E RICORFRKOEPEPyIDEVAPPRE EN DUPRM TA ER KEEHERUNEPSS 14 ie ee Welcome PAGE uuasvexur ien ERE ER REPE VETERE FORERERAGN YAT ERE EENE EIEEE Ea Va P ER Ce E PERIERE 14 L95 72 NEWSIE OT NR RR uu 14 II Veterinary Documents menu sosssscrcrslssssssse nnn nnne neee nnn nnn nne 15 Im TTO CUO dtm 15 II 1 1 Certification workflow sssssssssssssee nennen menn nnn nnne nnne nan nnn 15 II 2 Search for an official trade document sssssssssssssssss esee een 17 11 2 1 Workarounds and limitations sss eee enne 18 II 3 Obtain a Help To Decision HTD Basis Legislation sss 19 Gale BaSS ISQISIAGION cxsxcuricuanntddbattediHononX b REFER IE REGERE EPE E EEEE EN EEEE TEENER 19 II 4 Certify Part II Decision xexexsxkraescasntaniesueh rU anti kai ee vtpote PEE OE o EGER E FAT pe 20 11 4 1 Submission options eene ne ne ness sees 21 IE MEER TIT m Tm 23 ILS SUUDME Part Lil 4 CODE OD vorrei ode ee reer E E N AEREE E EA FERE EVER VENE CREE ove dix Nori 24 I5 LL of an TIN FRAP DOG OM scien cmcseusans EURETRITE ARENIS ERE EFRPERU S ER pA av iEEFK TRIER 24 1I 5 1 1 Current COMI Ol TaD 2s pas rEFEHFEEUCEEPPEF RESTER TOGHEPEREFFELOEEERRRERONTEU ERR BREVE
27. ERCERA Country Of Origin v Country of Destination Rejected _ N E Consignment kClear Search CVED fer Animal Products SS Derana Search Result nml User Management To safeguard the privacy of the commercial data involved strict access rules apply to each TRACES user profile This feature is not available to ADM profiles It might be possible to obtain additional information via the TRACES Data Warehouse 65 This functionality is not yet available for CED or DECLAR 66 No time limit applies 67 More information on the TRACES Data Warehouse link can be found under heading IV 1 TRACES Data Warehouse TRAde Control and Expert System TRACES IV 4 USER AND ORGANISATION MANAGEMENT IV 4 1 User MANAGEMENT As a TRACES competent authority you are asked to manage the economic operators in TRACES which fall under your competence kPrivacy statement TRACES User and Organisation Management User Management Welcome Page Search for User Veterinary f Documents i k Reporting E rnail First Nama User and Last Name Organisation Management Postal Code Region City User Organisation Management D EE kClear Search Organizations Change Password Oo Modify User Profile Country Hostal code f PBegron Business Partners bevy Establishment List The competent authority can manage economic operators via the User and Organisation Management
28. KX amp ES z ES z ES Ky European Commission User Manual Official documents to the EU Part II I ntended for Competent authorities EU EFTA LVU OPV Certification of I INTRA IntraTrade Animal Health Certificates Il EXPORT Export Health Certificates lil DOCOM Commercial Documents TRACES TRAde Control and Expert System Health and Consumers I TABLE OF CONTENTS I Nl el p oo cci scans ere KEW EREREU M MN HOUR MESSEN N MES MOX ON ME EUER ROI E EUR RUN AE RR EUR RC A IN NM UR E R 4 I 1 Scope of the Official Trade documents user manual Part IL 4 I 2 Abbreviations and definitions sss eese he ee esse se he ness esee 5 3 WOEKING ah Suede Yel EEEE ERTEN EEE EY SEQUENCE emer Aree En ED 5 1 4 TRACES release versions sssssssssssssssseseee nennen hn hrnhhnh nnns sns sas sese saura sess 6 Me PCC a EEEE A EIEEE ERE EP 7 l b L Data access and protection ssscrisiircisirresirrtiririderinr Ro CR da den C CERO EUER ER 7 Pues OOU FIGHT eT 7 O a e E EE o E E E E A EEE A A E A CE ERRARE TANE 8 1 5 4 ACCOUNT registration sssssssssssrrrrrrrsrsrrrrrrrrrsssrrrrrr sehen seeeeeeeeeeuseuseeneeeeeeensees 9 L3 LLOJIN IIA ONG OUR NRTRRCM 2 12 1 5 5 1 LOG Us EWEREEREREREREERETRERAFERUCORERRREEEEDEREERERERERREEUEERARERVERBERUREEDEREREGPRDEEBURREREREEER UT ERIT 12 Liz BOG OWE EIEII 12 LD3 oc Ei E a E
29. Latest news Warehouse e Katen 2 j I 5 5 2 Loc ouT Click on the Logout button in the top right of the screen and confirm by clicking the OK button 78 SC T TRAde Control and Expert System bba bbg bcs bda bde bel ben bes bet bfi bfr bhr bhu bil bit bit bly bmk Pmt bol pnw bpl bot bro bru bsk bs bsq Psr bsv btr bzh bInformation 00 amp tzaeet cbt ne TRACES Welcome Page Privacy statement gt Welcome Page x TRACES Data Warehouse Welcome Latest news Veterinary Windows Internet Explorer Documents E Intra Trade 9 Animal Health Le Are you sure you want to logout Certificates a CVED for Animals CVED for Animal Cancel Products 17 Your account is inactivated after 5 consecutive failed attempts You should contact your TRACES competent authority to reactivate the account 18 You will be logged out automatically after 30 minutes of inactivity TRAde Control and Expert System TRACES 1 5 5 3 LOGIN ISSUES More information on login issues can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit t I 5 6 TRACES Welcome Page b Welcome Page eterinary ocuments Reporting lanagement stablishment List ublications elp To Decision Aanagement Legislation 19 TRACES Toolkit https TRACES Welcome Page gt Welcome Page E Veterinary Documents Intra Trade Animal Healt
30. PV can initiate access and sign Part II of an official trade document acceptance or refusal of a consignment via the Veterinary documents menu An exception applies for DOCOMs which are available mainly to economic operators while competent authorities may also access the Health information declaration In order to certify the official trade document you must search gt and click the Open button below the official trade documents which still need to be certified Part II Decision Part II of the official trade document relates to the declaration of the economic operator stating that the Health information complies with the requirements laid down Not ticking a checkbox in the Health information declaration will result in this text being automatically barred out from the print out of the official trade document TRACES Veterinary Documents Intra Trade Animal Health Certificate PPrivacy statement gt Consignment gt Help To Decision Certification Il a Certificat reference number INTRA FR 2012 Vi II b Local reference number SECTION A v I certify that each animal of the consignment described below E 1 comes from a holding of origin and an area which in conformity vith Community or national legislation is not subject to any prohibition or restriction for reasons of animal diseases affecting porcine animals 2 2 is an animal for breeding or production 1 that has been resident
31. T CONTROL TAB TRACES Veterinary Documents Intra Trade Animal Health Certificate k Consignment t Certification rU k Select Current Contro Current Contro Laboratory Tests Infringements Actions Detail of Control Control Authority III 2 Certificate Reference Number IMTRA FR 2012 I1I1 14 Official veterinarian or official inspector Local Veterinary Unit FRO S100 Haute Garonne Name Qualification and title Date Cw we 05 12 2012 kCancel and Return to Menu kSubrnit Control kPrint Type INTRA DOCOM INTRA DOCOM INTRA DOCOM Box III 2 Certificate Reference Number III 2 Certificate Reference Number HI 1 Date of the inspection HI 1 Date of the inspection HI 14 Official veterinarian or official inspector HI 14 Official veterinarian or official inspector Privacy staternerr III 1 Date of the inspection 05 12 20 12 III iz Place of inspection 6 Airport E Approved body P Assembly centre Dealer s premise I Enroute C Establishment L Exit point L Holding LJ Other Port _ Semen centre Information Refers to the unique certificate reference number assigned automatically by TRACES after submission of the official trade document The date of the inspection will be fixed on signing the official trade document The date is entered automatically on the basis of the Brussels time zone GMT 1 This box is automatically filled in w
32. USE The TRACES Data Warehouse DWH interface BOXT enables competent authorities to see organise and use tailor made reports via a web navigator in order to monitor their activities In the Production real life environment competent authorities should be able to log on to DWH and click on TRACES Data warehouse TRACES Welcome Page kErivacy statement k Welcome Page Welcome TRACES Data Warehouse 27 03 2009 TRACES WEBPAGES Welcome to the new webpages dedicated to TRACES on the OG SANCO website LINK Veterinary Documents Intra Trade z 3 5 7 Anina Health E BusinessObjects InfoView Windows Internet Explorer DEAR Certificates CVED for Animals 6 at T ig https webgate ec europa eujtracesdwh scripEs flagin webiHame js 4 w XI Lis e Search P4 CVED for Animal E E Ei Products We d BusinessObjects Infoview fap El fm y Page iG Tools Business Objects Home My Info He Logout 31 m i Dptins Help Corporate Documents Personal Documents E Access documents available to you and other users um Access the documents you zaved for your j personal uss az well as the documents NEEENENMMEMMBMbpHEENM other users have sent to you Advanced a E23 Inbox FVO Traces dwh CVED Animale CVED Products Intra New Document All Documents Uncategorized Documents f i Add a document to InfoView from your computer Corpor
33. Ya Ec A A 25 II 5 1 2 CCK c4 7 r M 26 1I 5 1 3 Laboratory tests tab cccnnivoxedswesiiucenteeecsueninivadwepss wan i une Rb V cea aO VAR RU CR V e FN 30 II 5 1 4 P AIE E a E EOD E DRE dn paid efe ERE ERE ER IAE EROR EBERRUV REI AA E PY 33 1I 5 1 5 inpr P T 33 IRE 25 3 Ol CV ED av ERRERRREREPURPEERERUREFRAPEFEEEFISRURRERERUEPE RERTARE PREEREREERFRE ERO RRETERUS E 34 TRAde Control and Expert System TRACES 14 5 3 Submission OPTIONS 22 0 b eee sese eene ne nenne snae seal 35 III Official trade documents functionalities 22252221222222552525255252222525225255 36 III 1 Modify an official trade document sse eese 36 III 1 1 Modify submitted official trade documents Part I 36 III 1 2 Modify certified official trade documents Parts I II and III 0000 00 0 37 IIT 1 2 1 Correction of details in Part I Consignment and Part II Decision sssessessssse J7 HiI2 2 Completion of final results of pending laboratory tests Part III 00 0066 ccc cece ees 40 III 2 Delete or cancel an official trade COCUMENE 0 cece cece cece tent een eeeeeeeenesnsennenns 41 APT PREIS Ic PMETCPTe 41 WhsZ2e Cale E E OE ERR URREERUCAEIHAEREREERGEVIR ERR OHRELRPEERPRYIE RI beets REO E 42 III 3 Print official trade documents sssssssssssssseee eese hehehe
34. a part of sCuaspa EUROPA EUR Lex Home by OJ reference by CELEX number more options International agreements Legislation in force Preparatory acts Case law Parliamentary questions PRACTITIONER S CORNER bathing water classification and any bathing prohibition or advice against Budget of the European Union bathing gt pdf 20 ECICS 19 05 2011 Directive 2011 51 EU of the European Parliament and of the The institutions registers Council of 11 May 2011 amending Council Directive 2003 109 EC to extend its TARIC scope to beneficiaries of international protection Text with EEA relevance EU Pesticides Database EU legislation on statistics About EU law Summaries of EU Legislation The ABC of European Union law Legislative drafting Last updated 01 06 2011 B F LJ R Lex Access to European Union law News b Yv OFFICIAL JOURNAL Laf English en gt Thematic files francais fr SIMPLE SEARCH Legislation on selected themes vni nr by word 01 06 2011 Volunteering llatvie u valoda Iv by document number lietuvi kalba It by date Selection of new documents magyar hu 31 05 2011 Regulation EU No 510 2011 of the European Parliament and of the Council of 11 May 2011 setting emission performance standards for new light commercial vehicles as part of the Union s integrated approach to reduce CO2 emissions from light duty vehicles Text with EEA relevance ADVANCED SEARCH gt pdf COLLECTIONS gt 31
35. ade document receives a notification of the controls carried out Parts III and has access to the results Print More information can be found under heading III 3 Print official trade documents When printing the official trade document the Control Part will be printed along TRAde Control and Expert System TRACES III OFFICIAL TRADE DOCUMENTS FUNCTIONALITIES III 1 MODIFY AN OFFICIAL TRADE DOCUMENT III 1 1 Mopirv SUBMITTED OFFICIAL TRADE DOCUMENTS PART I Within the constraints of the document model chosen the competent authority can carry out the desired modifications by simply searching opening modifying and re submitting the official trade document with Draft New and In progress status Draft official trade documents are accessible only to the submitting TRACES user and direct colleagues linked to the same authority New and In progress official trade documents can be modified only if the competent authority has not yet certified the document TRACES users can easily check whether Part I has been modified by checking the version number Vx after the TRACES certificate reference number When printing out official trade documents it may be important to quickly identify modifications made between printing and processing Part I of the document TRACES Veterinary Documents Intra Trade Animal Health Certificate hOrivney sataman w Consignment
36. ate Documents Personal Documents New Document amp J Lacal intranet 10 T7 More information can be found in the DWH user manual also available with the TRACES Toolkit 9 61 More information can be found under heading 1 5 3 Environments 62 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES IV 2 QLIKVIEW Qlikview is a business intelligence tool to consolidate and visualise data from multiple sources in a single application and is used by TRACES to allow competent authorities to monitor their activities In the production real life environment competent authorities should be able to log on to Qlikview and click on the Qlikview link TRACES Welcome Page k Welcome Page Welcome y TRACES Data Warehouse pyre latin 03 12 2010 TRACES GENERAL HELPDESK LINE OlikView Vet Ns Mail sanco traces ec europa eu ee TEE Telephone 32 2 207 63 50 enl odes sana DG SANCO website LINK F Reporing IBN DD D LE User and Latest news k Organisation Mananement More information can be found in the Olikview user manual also available with the TRACES Toolkit 64 63 More information can be found under heading 1 5 3 Environments 64 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES IV 3 REPORTING This menu allows consultation of CVED
37. aved all information entered in Part I and II will be lost All mandatory information on the consignment presented Part I and II must have been entered for the competent authority to be able to draw a conclusion on it This option comprises the last stage relating to Part I and II of the official trade document The status of the official trade document becomes Rejected Saves Part I and II of an official trade document that has not yet been certified It is an intermediate optional stage before final certification of Part I and II of the official trade document acceptance or refusal of the consignment by the LVU OPV e g for completion of checks This option can also be used to fill in an official trade document at different stages and different places The status of the official trade document becomes In progress No notification messages will be sent regarding the submission of the official trade document in In progress status All mandatory information on the consignment presented Part I and II must have been entered for the competent authority to be able to draw a conclusion on it This option comprises the last stage relating to Part I and II of the official trade document The status of the official trade document becomes Valid TRAde Control and Expert System TRACES NOTE The official trade document in relation to national trade or direct export will automatically become valid when clicki
38. bat Reader http get adobe com reader 54 The current TRACES working language is selected by default You may tick or untick any language boxes you need TRAde Control and Expert System TRACES 55 The status of official trade documents is shown by a watermark Only a valid official trade document has the watermark ORIGINAL For New status there is no watermark There are other watermarks for Cancelled Draft Rejected and Replaced gt In the TRACES test environments all official trade documents have the watermark TRAINING or ACCEPTANCE regardless of the status of the official trade document so as to avoid any confusion with the real life production environment More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 3 2 BLANK OFFICIAL TRADE DOCUMENT MODELS TRACES users can find all blank consolidated official trade document models in the Veterinary documents menu under the Empty certificates sub menu e multiple models for INTRA e ten models for EXPORT e one model for DOCOM Intra Trade Animal Health Certificates Export Health Certificates Commercial Document In order to print a blank official trade document model 1 Click the Empty Certificate sub menu under the Veterinary documents menu 2 Select th
39. bdc 94ad 304b7eb6ffO05 82 Problem Statement Report under construction 83 TRACES presentations http prezi com user TRACES 84 Please include your competent authority in CC of your message when contacting the TRACES team 85 LMS website http ec europa eu food food biosafety establishments third country index en htm 86 RASFF website http ec europa eu food food rapidalert index en htm 87 TARIC http ec europa eu taxation customs customs customs duties tariff aspects customs tariff index en htm 88 BTSF website http www foodinfo europe com index php lang english 89 EUROPHYT website http ec europa eu food plant europhyt index en htm 90 EXPORT Helpdesk http exporthelp europa eu thdapp index en html TRAde Control and Expert System TRACES TRAde Control and Expert System TRACES Author Annelies VAN RANST RAde Control and Expert System TRACES is a management tool for tracking movements of animals products of animal origin from both outside and within the European Union It also covers imports to the European Union of feed and food of non animal origin as well as plants seeds and propagating materials TRACES aims to improve the relationship between the private and public sectors and to strengthen cooperation between EU parties It aims to facilitate trade to enhance the safety of the food chain and to protect animal health This system consolidates and simplifies the existing systems It is a
40. cates No s of accompanying documents Country France FR L7 Dealer s m 8 Country of origin ISO code 19 Region of origin Code I 10 Country of destination ISO code L 11 Region of destination Code a mU a ee CIOC UA V SELNI 236211 492 Poo Goy Part I Details of dispatched consignment fissi es 14 Place of loading L15 Date and time of departure Postal code Region 75116 Paris 23 10 2012 16 00 q poovidoy j Member state France FR d 121 Temperature of products L20 Number Quantity L22 Number of packages 4 Ambient Chiea Frozen 30 unit 1 x 123 Identification of container Seal number gt A w a ro 126 Transit through 3rd country AJ L 27 Transit through Member states L 3rd country ISO code Member state ISO code TRAde Control and Expert System TRACES III 1 2 2 COMPLETION OF FINAL RESULTS OF PENDING LABORATORY TESTS Part III Pending laboratory test results can be entered by e Opening the official trade document Going to the Checks tab in the Control Part Ticking the laboratory test result Clicking the Submit Laboratory Test Results option Signing the official trade document Submitting Not satisfactory Laboratory Test Results will result in the automatic Recalling of the official trade document TRACES Veterinary Documents Intra Trade Animal Health Certificate bPrivacy statement gt Consignm
41. cument 3 Click the Print button Another web page is opened where one or more languages can be selected to print the submitted official trade document which will be output in a single PDF file TRACES Veterinary Documents Intra Trade Animal Health Certificate bPrivacy statement v Consignment gt Certification v References b Traders gt Consignment gt Transport Route Details of Consignment Presented References I 2 Certificate reference number INTRA FR 2012 I 2 a Local reference number po I 6 No s of related original I 6 Related CITES Certificates certificates Identification of Applicant I 4 Local Competent Authority FR07500 Paris Name I 3 Central Competent Authority FROO000 Dgal Bicma C Date of Declaration 26 10 2012 bCancel and Return to Menu bCancel certificate bControl Print S consicanient gt Certification gt References gt Traders gt Consignment gt Transport b Route Language selection for printing Certificate E EJ E Croatian Chinese Hungarian Lithuanian German E Bulgarian French Slovenian L Danish ba Serbian Icelandic Greek E Polish Russian Spanish loo oi os p Romanian _ Ture Latvian Norwegian Finnish Swedish Macedonian Slovak Italian Maltese Albanian Czech Portuguese English Estonian Dutch bCancel bPrint 53 Adobe Acro
42. d replaced official trade documents The date of replacement and the identity of the replacing competent authority appear in the relevant boxes both on the interface and on print outs of the official trade document 44 Other i e is other than entering pending laboratory test results 45 The option to specify Pending laboratory results is available for the Control part Part IIT of INTRA and DOCOM More information can be found under heading II 5 1 2 Checks tab The Control part Part IIT does not concern EXPORT TRAde Control and Expert System TRACES Hyperlink in the new official trade document interface TRACES Veterinary Documents Intra Trade Animal Health Certificate bPrivacy statemen gt Certification R k Traders gt Consignment gt Transport b Route Details of Consignment Presented References I 2 Certificate reference number INTRA FR 2012 I 2 a Local reference number Replaced certificate bINTRA FR 2012 1 6 No s of related original d I 6 Related CITES Certificates certificates I 4 Local Competent Authority FRO7500 Paris Name I 3 Central Competent Authority FROOO000 Dgal Bicma C Date of Declaration 26 10 2012 ai Creation 26 10 2012 gt Cancel and Return to Menu bCancel certificate Control bPrint Hyperlink in the new official trade document printout EUROPEAN UNION Intra trade cert
43. e desired language from the appropriate drop down list 3 Select the desired blank official trade document model under Intra Trade Animal Health Certificates Export Health Certificates Commercial Document 2 Click the Print button under the blank official trade document The blank document model will be displayed in the chosen language in PDF format in another webpage TRACES Welcome Page Veterinary Documents Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Products z Veterinary certificate to EU Export Health Certificates Common Entry Document CED Commercial Docurnent Declaration Document Empty Certificate Reporting Rejected Consignments CVED for Animals Rejected Consignment CVED for Animal Products User and Organisation Change Password 56 57 58 and of destination 59 60 Management Modify User Profile Business Partners Establishment List h i Publications Create an Empty Certificate Selected Language English gt CVED for Animals gt CVED for Animal Products Common Entry Document CED Intra Trade Animal Health Certificates Print Commercial Document Print Veterinary certificate to EU Semen Print Animals bPrint Products bPrint Print transit certificate Sub products berint bPrint transit certificate Declaration D
44. ent gt Certification Control gt Select Current Control gt Current Control w Checks Detail of Control Checklists amp Laboratory Tests III 3 Documentary Check No EU Standard Satisfactory Not satisfactory Additional guarantees Satisfactory Not satisfactory Additional guarantees Satisfactory Not satisfactory Additional guarantees Satisfactory Not satisfactory National requirements Satisfactory Not satisfac Satisfactory Not satisfactory Satisfactory Not satisfactory Total animals checked s III 7 Welfare check No Satisfactory Not satisfactory III 6 Laboratory Tests Tests Executed 9 Yes No Date 7 11 2012 Motivation Random Suspicion Tested for 1 0103 Sus scrofa domesticus y Porcine reproductive and respiratory syndrome PRRS Select pending Satisfactory Not satisfactory Remove bAdd Number of dead animals p Units Number of unfit animals Bo Units Number of birth or abortion fo Units Cancel and Return to Menu bSubmit Laboratory Test Results bPrint 46 Use the Advanced search criterion Pending laboratory tests for easy retrieval of your official trade document More infor mation can be found under heading II 2 Search an official trade document 47 As the official trade document is in principle already processed all other details in Part I and II will be greyed out 48 More information to the signing of an official trade document can be found und
45. er heading II 4 2 Signature 49 More information can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 2 DELETE OR CANCEL AN OFFICIAL TRADE DOCUMENT III 2 1 DELETE The Delete option is available only when Part I of an official trade document has been submitted and has the status Draft or New in TRACES Both the economic operator and competent authority have access to the official trade document and the Delete option The official trade document will no longer be visible after deletion In order to Delete an official trade document 1 Search for the specific official trade document t in one of the Veterinary Documents sub menus Intra Trade Animal Health Certificates Export Health Certificates Commercial Document 2 Click the Open button under the official trade document 3 Click the Delete button TRACES Veterinary Documents Intra Trade Animal Health Certificate RPrivacy statemen k Certification Ref t Traders Consignment bk Transport Route Details of Consignment Presented References I2 Certificate reference number IMTRA FR 2012 I 2 a Local reference number 1 6 Mo s of related original 1 6 Related CITES Certificates NE kEemove certificates kAdd Competent Authorities L4 Local Competent Authority FROFS00 Paris I 3 Central Competent Authority FRODODO Dgal Bicrna C
46. er to quickly modify an already validated or rejected official trade document Copy as replacement button FITOGUCLS E I aa n 5 5 W Search Result User and Organisation ertificate Reference int status Management INTRA FR 2012 France Valid T ENIM bOpen bCopy as new bCopy as replacement Management INTRA FR 2012 France 0102 Recalled Organisations LM LUBAS de Rus INTRA FR 2012 France 0102 Valid Change Password Open gt Copy as new ras Modify User INTRA FR 2012 0102 In Progress Ore til 3 die bates bOpen bCopy as new Establishment List INTRA FR 2012 France 0103 Valid Publications bOpen bCopy as new bCopy as replacement Eu INTRA FR 2012 France 0102 Valid Establishments E Rats qais bOpen bCopy as new bCopy as replacement INTRA FR 2012 France 0102 Replaced EU si EAhli bOpen bCopy as new In order to follow up and identify any modifications made to an official trade document and to speed up the issuing of the document we recommend using this Copy as replacement functionality when Parts I or I need to be corrected A hyperlink with the number of the replaced official trade document will appear in the Reference Number box of the new document while a hyperlink with the number of the new document will appear in the Reference Number box of the replaced document This makes it possible to easily identify the replacing an
47. esults have been entered within 60 days after the control date a weekly reminder is also sent to the CCA of this LVU These notifications are not manageable in the Modify User Profile menu TRAde Control and Expert System TRACES Type Box Information It is possible to modify the nature of a test or to add a test after receipt of the analysis results Generic categories in capital letters have been introduced in the Residues laboratory test category so that general queries can be made and the specific analysis results can be entered retroactively in the Checks and Laboratory Tests tabs The final results of the Pending laboratory tests may be entered and changed from Pending to Satisfactory Not Satisfactory after Part III of the official trade document has been submitted More information can be found under heading III 1 2 Modify certified official trade documents Parts I II and III In the event of a change to Satisfactory the status of the official trade document remains Valid In the event of a change to Not satisfactory the status of the official trade document becomes Recalled More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES II 5 1 3 LABORATORY TESTS TAB Laboratory tests in the Laboratory Tests section of the Checks tab wi
48. f the inspection 27 11 2012 II1I 14 Official veterinarian or official inspector III 13 Place of inspection Local Veterinary Unit FRO7500 Paris Airport Approved body e Assembly centre Name PLVU FR Dealer s premise Enroute Establishment Qualification and title Exit point Holding Other Date 27 11 2012 LJ Port e Semen centre gt Cancel and Return to Menu Submit Control f Print The competent authority that has certified Part IT the official trade document receives a notification of the controls carried out Part III and has access to the results The Control Part will be included in the print out of the official trade document Part III of the official trade document provides information on the completion of official checks The official description of the Part III Control boxes can be found in the Notes for guidance on the intra Community certificate of Commission Regulation EC 599 2004 However some boxes in the various TRACES tabs are highlighted below e Current Control e Checks e Laboratory tests e Infringements e Actions 37 EXPORTs are not concerned here 38 More information can be found under heading II 2 Search an official trade document 39 More information on the printing of an official trade document can be found under heading III 3 Print official trade docu ments TRAde Control and Expert System TRACES II 5 1 1 CURREN
49. feedback always depends on the nature and origin of the commodity presented and is optional for consultation The HTD module appears only upon submission of Part II of an official trade document II 3 1 BASIS LEGISLATION In the HTD module the Basis Legislation tab presents competent authorities with an overview of all legislation in force relating to the nature and origin of the commodity presented TRACES displays a link to the consolidated EU Regulation s in the current TRACES working language as published on the official Eur lex website 34 The consultation of this legal information is optional TRACES Veterinary Documents Intra Trade Animal Health Certificate bPrivacy statement gt Consignment 2 ar gt Certification Help To Decicion Basis Legislation Basis Legislation European Regulations 2008 185 Aujeszky s disease ex 2001 618 bOpen 2008 269 amending annexes I amp II bOpen 2009 621 replacing annex II bOpen 2008 476 replacing annexes I amp II bOpen 2007 729 Lists of laboratories Open 2008 855 Classical swine fever in certain MS ex 2006 805 bOpen 2008 225 replacing the annex bOpen 32 After submission of Part II the HTD module will not be available visualised anymore 33 This means one of the TRACES EU EFTA languages 34 Eur Lex website http eur lex europa eu en index htm TRAde Control and Expert System TRACES II 4 Certiry Part II Decision Only competent authorities at EU LVU O
50. fying or deleting Part I Consignment of the official trade document so that accessing processing the official trade document is no longer possible 2 try to access an official trade document type for which your TRACES profile does not have the correct access rights 7 for example by entering the official trade document reference number in the URL bar of your internet navigator More information can be found under heading II 2 1 Workarounds and limitations 78 e g CVED when you are a TRACES user linked to an EU LVU OPV TRAde Control and Expert System TRACES V 3 ALERT MESSAGE THE CERTIFICATE IS NOT FOUND Welcome Page RACES Data iraa cor The certificate ie not found lesum j INTRA 001 The certificate is not found gt Veterinary Documents The alert message The certificate is not found may appear on your TRACES screen if you try to access a New official trade document that has already been deleted by another TRACES user following an automatic e mail notification sent by TRACES Indeed it could be that one of your competent authority colleagues has in the meantime already deleted the official trade document V 4 ALERT MESSAGE GEN 002 UNEXPECTED FAILURE ALERT We invite you to fill in the TRACES problem statement report included in the TRACES Toolkit 7 Please send it to the TRACES Team at sanco traces ec europa eu adding your competent authority in CC Carbon Copy t
51. h Certificates CVED for Animals CVED for Animal Products Veterinary certificate to EU x Export Health Certificates Common Entry Document CED Commercial Document Declaration Document Empty Certificate v Reporting Rejected Consignments CVED for Animals Rejected Consignment CVED for Animal Products User and Organisation Management Change Password Modify User Profile Business Partners Establishment List Publications amp EU Establishments list per sector EU Establishments list per country Third Country Establishments list per sector Third Country Establishments list per country Third Country Bovine Holding Lists s Establishments by Section CUSTOMISING THE TRACES menus The TRACES menu bar on the left can be customised as you wish Less popular menus can be collapsed while more popular menus can be expanded These changes are stored with your TRACES user profile so will apply to all TRACES sessions until you make new changes circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES 1 5 7 TRACES NEWS UPDATES I 5 7 1 WELCOME PAGE Once logged into the Production real life environment the TRACES welcome page displays both information on TRACES and important health information such as safeguard measures We invite you to regularly check the news updates published on the
52. ibited species III 8 9 Data registered in the lag book E II1 9 6 Absence of additional guarantee El III 9 7 Hon approved holding ANDE SPRS III 29 8 Diseased or suspect animals rrr 9 9 Unsatisfactory tests kCancel and Return to Menu kSubrnit Control Print Infringements of welfare regulation or health legislation may be specified in the Infringements tab The box III 8 Infringement of welfare regulation becomes mandatory when box III 7 Welfare Check is Not satisfactory The box III 9 Infringement of health legislation becomes mandatory when box III 5 Physical Check is Not satisfactory II 5 1 5 ACTIONS TAB TRACES Veterinary Documents Intra Trade Animal Health Certificate kPrivacy statemen t Consignment Certification Control k Select Current Control k Current Control Checks Laboratory Tests Infringements Actions Detail of Control Actions ttt Dele yed departure C HILi2 1 Humanely killing Euthanasia E III 11 2 Transfer procedure O HILi2 2 Release E III 11 3 Quarantine E III 11 4 Humane killing Euthanasia E III 11 5 Destruction of carcasses products III 11 7 Treatment of products ia IIL 11 8 7 Use of products for other purpose E IIL 11 6 Return of consignment Identification kCancel and Return ta Menu kSubrnit Control Print Corrective or follow up actions may be specified in the Actions tab TRAde Control and Expert System TRACES
53. ificate L1 Consignor A Part I Details of dispatched consignment TRAde Control and Expert System TRACES Hyperlinks in a replacing official trade document which has been replaced in turn by another document interface ee OF TRACES Veterinary Documents Intra Trade Animal Health Certificate bPrivacy stateme gt Certification gt Traders b Consignment gt Transport Route Details of Consignment Presented References I 2 Certificate reference number INTRA FR 2012 I 2 a Local reference number Replaced certificate FINTRA FR 2012 Replaced by FINTRA FR 2012 1 6 No s of related original SESSS 1 6 Related CITES Certificates eertificatess Z Z t5 0 Identification of Applicant TC 1 4 1 4 Local Competent Authority FR07500 Paris tt tS Competent Authority FRO7S500 Paris Name I 3 Central Competent Authority FROOOOO Dgal Bicma C Date of Declaration 26 10 2012 E pate of Creation 26 10 2012 Date of Replacement 27 11 2012 bhClose bPrint Hyperlinks in a replacing official trade document which has been replaced in turn by another document printout EUROPEAN UNION Intra trade certificate L2 Certificate reference number L2a Local reference number L3 Central Competent Authority L4 Local Competent an L6 No s of related original certifi
54. in combination with the TRACES Toolkit gt which serves as your gateway to further TRACES user manuals videos and templates The TRACES Toolkit contains all the information you need in one platform document TRACES TOOLKIT TRACES serves as a single window to European legislation in the field of animal health and public health covering products of animal origin and non animal origin live animals and animal by products as well as plant health However for the implementation of the general EU legislation we invite you to contact your national competent authorities or official EU services in order to obtain the correct information on movement requirements and other details You can find out all about TRACES on the Commission s official Health and Consumers webpage Presentations of TRACES can also be found here If required Commission Reg EC 599 2004 http Concerning harmonised certificates at EU level e g Chile Mexico and Canada Commission Reg EC No 142 2011 http eur lex europa eu LexUriServ LexUriServ do uriz CELEX 32011R0142 EN NOT TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRACES details http ec europa eu traces TRACES presentations http prezi com user TRACES N OURA CN e TRAde Control and Expert System TRACES I 2 ABBREVIATIONS AND DEFINITIONS A complete list of all TRACES abbreviations and acronyms can be found unde
55. ine with the Search first create if necessary principle More information on the TRACES user management can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit 9 IV 4 3 CHANGE PASSWORD SECURITY QUESTION AND ANSWER 7 TRACES users can change their password and security question and answer whenever they wish via the User and Organisation Management menu Change Password sub menu kPrivacy statement Welcome Page Change Password Veterinary Documents Se 0 00 Y Password k Reporting User and New password Organisation Management Confirm new password User kModify Management Organisations Security question What brand was you cist car or bike m Change Security answer Password Modify User kMadify Profile Business Partners 69 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 70 More information can be found in the Organisation user and authority management user manual TRAde Control and Expert System TRACES IV 4 4 Mopiry User Pnorire 7 The Modify user profile sub menu available in the User and Organisation Management menu enables e Selection deselection of the categories of automated TRACES e mail notifications you wish to receive 72 e Verification of the competent authority linked to your TRACES profile Modification of the language of au
56. ional Administrator kNew bh adl 1 Click New Regional Administrator to create Regional TRACES Administrators 2 Click New in order to create e Central Competent Authority users e Local Veterinary Unit users e Official Private Veterinary users 13 The Official Private Veterinary user in TRACES is any veterinarian approved by the competent authority in accordance with the provisions of Article 14 3 B of Council Directive 64 432 EEC http eur lex europa eu LexUriServ LexUriServ do uri C ELEX 31964L0432 EN NOT TRAde Control and Expert System TRACES Competent authority user accounts can be registered in TRACES as Standard or Collective users TRACES User and Organisation Management User Management iyase PEE Edit User Detail Cee a E mail j TRACES Unit Number Name First Name A a Last Name Postal Code Region Notification language English x City Notification type HTML Country Clear kSelect Phone Number r aan Fax E User Type 9 standard User Additional Information wj Collective User Last login Cancel Fave The competent authority account registered by its national administrator in TRACES becomes immediately valid after submission A notification message is sent to the competent authority informing it of the creation of the user account 1 The message contains a direct link to TRACES together with the username and pas
57. it value an alert message inviting the TRACES users to check the quantity is posted immediately after submission and is repeated until validation of the official trade document The entered quantity exceeds the fixed limit value validate to confirm this quantity If an official trade document is validated with a quantity higher than the fixed limit a notification message is sent to the European Commission The maximum quantity for live animals is as follows CN code 0101 0102 0103 010410 010420 0105 010611 010612 010619 010620 010631 010632 010639 010690 030110 Species Artiodactyla Perrissodactyla Proboscida Rodentia Lagomorpha Maximum quantity 100 300 1200 1500 1500 200000 50 12 100 300 15 15 10000 10000 1000 50 1500 10000 1000 40000 TRAde Control and Expert System TRACES III 4 2 SECURED ACCESS Direct online access to TRACES information via hyperlinks in the automated TRACES e mail notifications is secured by use of the TRACES password From S4NCO TRACES NOREPLY Mec europa eu o ae c ooo Subject Notification related to Import certification validation C Bcc 1 Import certificates have been validated after the last notification you have received Reference Number IMPORT CA Click here ta access the application The TRACES application TRAde Control and Expert System TRACES IV OTHER TRACES menus IV 1 TRACES Data WaREHO
58. ith the name of the user controlling the document Where the competent authority concerns a collective user it will be asked to assign the Official Veterinarian Inspector from a drop down menu III 14 Official veterinarian or official inspector Local Veterinary Unit FRO7 300 Paris Name EN ialificati d title Qualification and title J SMITH Date Jonathan SMITHS D John SMITS The control date in this box will be fixed on signing of the official trade document The date is entered automatically on the basis of the Brussels time zone GMT 1 TRAde Control and Expert System TRACES I1 5 1 2 CHECKS TAB TRACES Veterinary Documents Intra Trade Animal Health Certificate bPrivacy statemen k Consignment Certification Control k Select Current Control Current Control w Checks k Laboratory Tests k Infringements Actions Detail of Control Checklists amp Laboratory Tests III 3 Documentary Check E No pompe O Satisfactory D Not satisfactory Additional guarantees Select Css faa C nck Spe E Additional guarantees Select A Sanay Mat p E sp Additional guarantees Select D Astiefackney mot satetartoey Nati i i i National requirements Satisfactory Not satisfactory IIL 4 Identity Check No J Satisfactory Not satisfactory III 5 Physical Check 7 No E Satisfactory C Not satisfactory Total animals checked III 7 Welfare check No P Satisfactory C Not satisfacto
59. lated to DOCOM creation Notification related to DOCOM validation Notification related to EXPORT Deletion Notification related to EXPORT Pre validation Notification related to EXPORT Validation vf Motification related to EXPORT cancelled vf Notification related to EXPORT creation Notification related to EXPORT rejection Notification related to EXPORT sent for validation a Notification related to Intratrade Laboratory test rejection Notification related to Intratrade cancelled v Notification related to Intratrade certificate creation v Motification related to Intratrade certificate deleted Notification related to Intratrade certificate prevalidatian Motification related to Intratrade certificate rejection v Motification related to Intratrade certificate sent to validation Motification related to Intratrade contral Notification related to Intratrade validation vf Notification related ta RASFF confirmation i Notification related to RASFF creation Notification related to RASFF validation v Notification related to business creation v Notification related to business deletion Notification related to business modification Notification related to business validation kSelect all kDeselert all Save Cancel 71 More information can be found in the Organisation user and authority management user manual 72 More information can be found under heading III 4 Automated TRACES e mail notifications TRAde Control and Expert System TRACES
60. ll automatically generate the possibility of adding details on sampling in the Laboratory Tests tab This can be done for each reference laboratory test This means that there is a clear link between the Checks tab and Laboratory Tests tab er TRACES Veterinary Do cuments Intra Trade Animal Health Certificate Privacy iia k Consignment k Certification Control Select Current Control Current Control Checks Laboratory Tests Infringements Detail of Control Laboratory Tests Laboratory Test Reference Analysis type Initial Analysis Applicant Herpesvirus 1 Infectiousbovine rhinotracheitis kSelect Laboratory kClear Select Laboratory Test Sample date 05 12 2012 Number of samples Sample Batch Nr Sample Type Species Gi 1 0102 Bos taurus Conservation of sample Laboratory Sample Use By Date Released date Laboratory Test Method kSelect Results Conclusion ap Satisfactory C Not satisfactory C Not interpretable Counter Analysis Second Expert Analysis Remove kAdd kCancel and Return to Menu kSubmit Control Print It is mandatory to enter the Conclusion details in the Laboratory Tests tab for each reference laboratory test specified in the Checks tab If not you may receive following alert message INTRA 219 Laboratory Tests Conclusion Field is mandatory Each Laboratory Test reference includes a section reserved for the TRACES Applicant
61. major innovation in improving the management of animal diseases and reducing the administrative burden on economic operators and competent authorities Dr Didier CARTON Head of the TRACES Sector For more information TRACES Sector DG Health and Consumers B232 03 057 B 1049 Brussels Tel 32 2 297 63 50 E mail sanco traces ec europa eu http ec europa eu traces http prezi com user TRACES This information sheet is intended for TRACES users You can find this document and download it at https circabc europa eu w browse acObd3d2 66ae 4234 bO09c a3fa9854acfd Updated 14 Nov 2013 TRAde Control and Expert System TRACES m Health and Consumers ot
62. nennen 43 III 3 1 Submitted official trade documents ssssssss mee 43 III 3 2 Blank official trade document models sss 45 III 4 Automated TRACES e mail notifications sss em mene 46 MIR nPEEOLQUuaResiS eq ENS 47 Wwe Secured dCCOSS A cana WX EE Ka FO EE AR ORE KE OEC EL AEEEAO CERTE KEEPER CODE E Face ara 48 IV Other TRACES MENUS tistics 49 IV 1 TRACES Data Warehouse 0 0 c eee e tebe eese mese nne hs nena ee nennen 49 lE eau d e 50 1535 REDORGING serpereneemtexidevbxes EEKEREN EEREN EENIA ERNER IT teins rententadexanentexporieisaes veri EIEEEI ERR RIDERE 51 IV 4 User and organisation management sees he sess snl 52 IV 4 1 User Management ssasssassnsnrrrrrrrrrrerrrrrrrrerrrrrrrssrsnnnnnnnnnnnnnnnnannnrnnnrnrrrrrrrerer 52 DA AE OrdaapisatioriS a E E EE EOE E O E E E 52 IV 4 3 Change password Security question and answer 2 20 0 6c 53 Dd Modify User PEGS oussssxetpxburidetrteraaiesti en Ves aikvned Javinigul qaum Jot dre ae riva i a Finca 54 IV 5 Establishment List Publications sssssss mme ehem 55 IV 6 Help To Decision MANAGEME NL 2 2 0 occ bebe ebb ebb he he ness ne nennen 56 IV 6 1 Re enforced Check programme sssssssssssssssssssse eese enis 56 IU Fe EE E p seeeresxexrteb en EU TAG EIER UP HNMEROPERPEDPKRERREFRERISKEETPERUAEERRRODIn DHEETRPREERPURRERN HEN TERRA E ER 58 A ctae madii NETT eee
63. ng the Submit for certification or Submit decision Validate button without having entered Part II Certification TRACES Veterinary Documents Intra Trade Animal Health Certificate T 1 F Tatct uar E slice iat Lii t References v Traders Consignment Transport Route INTRA 063 IntraTrade Certificates for export or for national trade do not require validation The alert message INTRA 063 IntraTrade Certificates for export or for national trade do not require validation appears when you submit the INTRA in relation to national trade or direct export 36 The Submit for certification button is specific to Part I of your official trade document More information can be found the Official trade documents Part I user manual TRAde Control and Expert System TRACES II 4 2 SIGNATURE TRACES requires the users password to certify the official trade document After entering it click on the Sign validation button TRACES bPrivacy statemen b Consignment gt Help To Decision v Certification Certification Sign Please enter your password to sign the certification of the consignment E Use same password for all subsequent signatures gt Cancel and Return to the Certificate gt Sign Certification The Use same password for all subsequent signatures box can be checked for the password to be stored by TRACES throughout the session A session terminates au
64. o your message 79 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 80 A problem statement report is available with the TRACES Toolkit TRAde Control and Expert System TRACES VI FURTHER INFORMATION AND CONTACT We strongly recommend that you as a TRACES competent authority contact your TRACES administrator which will answer your questions or redirect you to the relevant competent authorities in charge Also at your disposal The TRACES Team for questions concerning the functioning of TRACES as a web based system TRACES Toolkit which includes a heading on Contingency Plan and Problem Reporting TRACES presentations 9 E mail sanco traces ec europa eu Tel 32 2 297 63 50 Fax 32 2 299 43 14 The LMS website for questions concerning the official listing of establishments The RASFF website 8 for questions concerning the Rapid Alert System on Food and Feed The online customs tariff database TARIC for questions concerning the Combined Nomenclature code used by BIPs The BTSF website for questions concerning Better Training for Safer Food The EUROPHYT website for questions concerning Plants and Plant Products The EXPORT Helpdesk for questions concerning requirements and taxes for internal market access import tariffs and customs duties 81 Contingency Plan https circabc europa eu w browse 91fe2ba6 6d69 4
65. ocument bPrint Export Health Certificates bPrint This means ten models apart from the non harmonised model This means one model apart from the non harmonised model The languages to select in order to print out your official trade document shall be the ones used in the country of origin Choose the appropriate DOCOM model from the drop down box Repeat these steps for any other languages TRAde Control and Expert System TRACES III 4 AuroMATED TRACES E MAIL NOTIFICATIONS Automated TRACES e mail notifications are sent to all valid and active TRACES users concerned to inform them of certain actions performed or to be performed in TRACES These notifications messages can be sorted by category e Organisation related information creation modification validation deletion e Official documents creation validation rejection control cancellation deletion INTRA EXPORT DOCOM CVEDA CVEDP CED CHED PP DECLAR Notification messages for CVEDPs fall into the following categories e Notifications of acceptability for transit transhipment boxes 30 and 31 e Notifications of acceptability for internal market box 32 e Notifications of channelling box 33 and specific warehouse procedures box 34 e Notifications of unacceptability in the event of destruction or transformation box 35 e Mail Name Saone Et Loire First name TRACES Unit Number FRO7100 Last name Address Postal Code Region 7100
66. ompetent authority must complete the details in box 111 8 Infringement of welfare regulation This box does not concern DOCOMs TRAde Control and Expert System TRACES Type Box Information INTRA III 6 Laboratory Tests Specification of a laboratory test is possible when DOCOM III 6 Laboratory Tests e A physical check satisfactory or not has been carried out Derogation from the physical check prevents any details being introduced in the Laboratory Tests section of the Checks tab Enter e Date The Sample date must be prior or equal to the date of the inspection of the official trade document e Motivation e Laboratory Test s Click the Add button on the right select one of the species entered in Part I and click the Select button on the left to specify the laboratory test s relating to animal health public health or food hygiene and possibly the laboratory method used Check Pending as a test result when a sampling test is involved and the commodity has to be released immediately The release upon control of a consignment with Pending laboratory results is available for INTRA and DOCOM In this context the following notification message is sent to the LVUs every week until the details of the results are introduced The pending laboratory test conclusion for the following IntraTrade certificates must be defined If no r
67. on button in the top right of the TRACES window will redirect you to the TRACES Toolkit on the CIRCABC 7 Information website TRAde Control and Expert System tba bog bcs kda kde kel ken bes ket bfi fr khr khu Pil kit kit klv kmk emt Fol knw Fpl Ppt kro kru ksk ksl ksq bsr ksv btr beh kInformation bLogout Btraces cbt net TRACES Welcome Page Privacy statement k Welcome Page The TRACES Toolkit serves as your gateway to further TRACES user manuals videos and templates For the submission of official trade documents we would recommend viewing the instructional videos produced for the cloning and submission of official trade documents The TRACES Toolkit contains all useful information in one platform document and assists you in your use of TRACES 75 TRACES Toolkit https circabc europa eu w browse ac0Obd3d2 66ae 4234 b09c a3fa9854acfd 76 CIRCABC Communication and Information Resource Centre for Administrations Businesses and Citizens 77 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES V FAQ V 1 ALERT MESSAGE MULTIPLE SUBMISSION NOT ALLOWED TRACES Operation Results PPrivacy statement Welcome Page sias iq EERT 501 Multiple submission not allowed Multiple submission not allowed vare OUzcec gt Veterinary Documents The alert message Multiple submission not allowed may ap
68. ool you or intercept any data you send to the server We recommend that you close this webpage and do not continue to this website Click here to close this webpage Continue to this website not recommended More information TRACES implements various security features for application access official document validation and communication privacy through the encryption of secure information between client and server https SSL Electronic signature further improves speed and efficiency traceability and anti falsification measures based on security rules that meet the legal requirements for electronic signature If the Security Alert pops up we invite you to press View Certificate in order to see more details before proceeding and then choose Yes to start using TRACES The HTTPS Secure Sockets Layer SSL and Transport Layer Security TLS certificate is imported by the client from the server into the local application or environment declaring it as trusted This alert is therefore not in fact generated by TRACES but by the server on which the certificate is hosted 11 Regulation EC 45 2001 http eur lex europa eu LexUriServ LexUriServ do uri CELEX 32001R0045 EN NOT TRAde Control and Expert System TRACES 1 5 3 ENVIRONMENTS The TRACES Production environment is available at https webgate ec europa eu sanco traces This is the real life environment of TRACES since any
69. pear when you are trying to validate submit delete etc data official trade document organisation user account etc in TRACES and you use the pack and forward buttons which in fact belong to the internet browser MS Internet Explorer Firefox Mozilla etc TRACES Trade Control and Expert System Windows Internet Explorer i Ww 3 https training sanco ec europa eu traces certificates intratrade open dovref air Favorites Center E TRACES Trade Control and Expert System As the back and forward buttons are not part of TRACES but belong to your internet browser you will not be able to use them in order to undo an action carried out in TRACES V 2 ALERT MESSAGE SECURITY EXCEPTION YOU DO NOT HAVE THE RIGHTS TO PERFORM THE REQUESTED OPERATION TRACES Operation Results kPrivacy statement Welcome Page TRACES Data canine CERT 900 Security Exception you do not have the rights to perform the requested operation Veterinary Documents The alert message Security exception You do not have the rights to perform the requested operation may appear on your TRACES screen if you 1 try to save modifications to an official trade document if its status has since been modified by another TRACES user Indeed it could be that one of your competent authority colleagues has in the meantime already processed the official trade document by certi
70. r the Let s talk TRACES sub heading and the Common TRACES features heading of the TRACES Toolkit 8 I 3 WORKING LANGUAGES Before logging into TRACES and also afterwards in user interface you can choose one of the thirty two languages to allow you to work in your preferred language TRAde C ontrol and Expert System ZUM T kba bg Prcs v kde kel Fon Fes ket kfi kfr khr khu kil kit klt klv kmk Fmt knl knw Fpl Ppt kro kro ksk Fsi Fsg bsr ksv btr kzh Information kLogout gt Q traces cbt net TRACES Welcome Page Privacy statement Welcome Page Eoo o e Lavian bg 3 Bugaian fmk Macedonian O o O t Qmm mt Maltese Danish o o Dukh Gema nw Nomegan OOO oOoOO Geck p O e LN da o de fe dq fcre E Estonia i ER Bm amp n 8 Sbwk Hd Rexnh E Slvea h Cmn E Seban hu Hungaia E Swedsh icelandic sg E E t lelan D lWKsh Xt lmunan z C e SS When you switch languages you will be redirected to the general TRACES welcome page 8 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 9 These include 22 official languages of the European
71. ribe to the TRACES services you must provide some information about yourself After confirmation your request will be validated by the local authorities and your account will be activated kPlease click here to register a new user Consult the organisations directory 16 More information can be found under heading I 5 4 Account registration of the Official documents to the EU Part I user manual or in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES 1 09 25 LOGGING IN AND OUT I 5 5 1 Loc IN Go to the TRACES welcome page enter your login e mail address in the e Mail field type your password and click on the Login button 7 wii x T tba kbg bcs kda kde kel ken hes bet ki kr khr khu bil bit kit ku brat knl knw Fpl kpt bro bro Fsk Psl Bsr ksu btr kzh kHelp RAde Control and Expert System TRACES Security Login Privacy statement Login into the System EGUSURY Login Please specify your user name and password then click login or hit the enter key When you have logged in your user account is shown in the top right of the screen bba bbg Pcs bda bde bel ben bes bet bfi bfr bhr bhu bil bit blt bly bmk bmt bol pnw Pol bot bro bru bsk bsl bsq bsr bsv btr bzh bInformation bLogout WW atraces cbt net TRACES Welcome Page bPrivacy statement gt Welcome Page Welcome TRACES Data
72. rn to Menu bSubmit Contro bPrint The competent authority that has certified Part IT the official entry document receives a notification of the controls carried out Part III and has access to the results The Control Part will be included in the print out of the official entry document 42 Adding Control details Part III to the validated official entry document is optional in other cases 43 More information on the printing of an official entry document can be found under heading III 3 Print official trade docu ments TRAde Control and Expert System TRACES II 5 3 SUBMISSION OPTIONS kCancel and Return ta Menu kSubrnit Control kPrint Save options Cancel and Return to Returns to the Veterinary Documents sub menus and cancels all actions Menu performed during the submission of the Control part Part III to the official trade entry document Submit Control All mandatory information in the Control part Part III must have been entered for the competent authority to be able to submit it In the event of a change to Satisfactory the status of the official trade document remains Valid In the event of a change to Not satisfactory the status of the official trade document becomes Recalled More information on the certification workflow can be found under heading II 1 1 Certification workflow The competent authority that has certified Part II the official tr
73. ry III G Laboratory Tests Tests Executed was No Date E PECET SEEN Random 5 Suspicion Tested for III 10 Impact of the transport on animals Number of dead animals Number of unfit animals Number of birth or abortion Cancel and Return to Menu Submit Control kPrint Type Box Information INTRA HI 3 Documentary Check This box concerns the mandatory verification of health DOCOM III 3 Documentary Check certificates or documents accompanying the consignment For animals for which non harmonized model applies additional guarantees and national requirements are additional options INTRA TII 4 Identity Check This box concerns checking consistency between the DOCOM 7III 4 Identity Check accompanying health certificates or documents and the consignment presented at the competent authority TRAde Control and Expert System TRACES Type INTRA DOCOM INTRA DOCOM Box TII 5 Physical Check TII 5 Physical Check III 7 Welfare check III 7 Welfare check Information The physical check must be executed in accordance with the legislation in force When the physical check is not satisfactory the competent authority must complete the details in box III 9 Infringement of health legislation This box concerns the transport conditions and welfare status of the animals upon arrival When the welfare check is not satisfactory the c
74. s isolated from all other animals on the holding SECTION C 3 After mapection as required by regulations T certify that x l the above de cnbed animals bad been inspected on insert date 23 11 2013 durmg the 24 hours before scheduled departure and had not shown clinical signs of infectious or contzgious disease 2 theholding of origin and where applicable the approved assembly centre and the area they are situated in are not subject to amy prohibitions or restrictions for rasons of animal diseases afiectimg porcine animals m conformity with Community or rational legislation rt II Certification 35 More information can be found under heading II 2 Search an official trade document TRAde Control and Expert System TRACES 11 4 1 SUBMISSION OPTIONS The following options are available as regards certification of an official trade document in TRACES Part II Certification Save options Official Veterinarian LYU Number FROYSO0 Paris Address Postal Code Region 75010 Country FR Name kLVL FR Qualification and title Official veterinarian w kCancel and Return to Menu kReject kSave asin progress kSubmit decision Cancel and Return to Returns to the Veterinary Documents sub menus and cancels all actions Menu Reject Save in progress Submit decision performed during certification of the official trade document If your official trade document has not yet been s
75. strc ote aie ea ts 59 V gie PO eee T CEE ET TET ETRE CT TPE TETETT TET TT Ter TTT TTT TEE Tere reer TT er rere 60 V 1 Alert message Multiple submission not allowed 200 00 e eee eee ee ees 60 V 2 Alert message Security exception you do not have the rights to perform the requested OCT ACM ETEA P EEE EA E AA EE E E E oneness PU UVP RHPI E UU EE 60 V 3 Alert message The certificate is not found sssssrrsssrrrrssrrrrrrsrrrrrrsrrrrrserrrrrrerrrrrsrrri 61 V 4 Alert message GEN 002 unexpected failure alert 0 00000 c cece eens 61 VI Further information and contact uouuuuusueeeeesseeeeee eene 62 TRAde Control and Expert System TRACES INTRODUCTION I 1 SCOPE OF THE OFFICIAL TRADE DOCUMENTS USER MANUAL Part II This user manual describes the main principles and functionalities of TRACES for the certification Part II and control Part III of the following official trade documents by the competent authority at EU EFTA level e INTRA 2 IntraTrade Animal Health certificates e EXPORT Export Health certificates e DOCOM Commercial Document Where needed the descriptions are accompanied by screenshots of the TRACES user interface so as to better illustrate the look and feel of TRACES The aim of the user manual is to help you speed up your work while avoiding inaccuracies and typing slip ups We recommend that you read this user manual
76. sword p Prom lt SANCO TRACES NOREPL Y ec europa eu gt Date 2013 1 31 Suhject Account created To Hi Your account on the Trade Control and Expert System has been activated As of now vou can login using Usemame e Password Click here to access the application The TRACES application This if am automatically generated email Plasse do not reply To contact tha TE ACES team plasse wie the following address samoo tracen Thar More information on user account registration can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit 1 gt 14 More information can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit 15 TRACES Toolkit https circabc europa eu w browse ac0bd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES NOTE The Please click here to register a new user option on the TRACES login page is for economic operators t only and not competent authority users kLogin Please specify your user name and password then click login or hit the enter key Request a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail address kRequesta new password Register a new User Account To subsc
77. t submitted directly by the European Commis sion organisation region country of origin hazard commodity codes groups re enforced checks status nb for Recalled consignments there could be an alert message of the type Security Exception you do not have the rights to per form the requested operation when trying to access the official entry document which was at the origin of the re enforced check programme TRAde Control and Expert System TRACES The search criterion Status which can have the values Active Deleted Fulfilled Imposing Checks New and Stopped relates to the following RASFF workflow Reject 4 Validate E E Validate Y e e e e e e e 9 e v 2 e a B 9 O 2 9 3 e i 9 9 f v Oo B E amp e e a e 2 O e e x Palpyinf suoupuoo 14210 AASV 0 e juauuus1suoo pa122l2M E o v Q E 2 3 e 99 e E E 9 e e e e e e 9 e i Q o e 5 e e of S9 3 ac e 25 Q e e 4 e 9 di amp a do dd e e TRAde Control and Expert System TRACES IV 7 LEGISLATION The Legislation menu redirects the TRACES user to the welcome page of EUR Lex the website for access to European Union law and other documents considered to be public About EUR Lex Site map FAQ Help Contact Useful links Legal notice This site is
78. tomatic notification e mails the notification type HTML Text and other user related data except for the login e mail address To modify your e mail address you must apply to your TRACES administrator which will make a formal request to the TRACES Team Modify User Profile Authority O E e Mail Name Saone Et Loire ERG uu d TRACES Unit Number FRO07100 Last name Maes Postal Code Region 71000 Notification language French a Coni ER Notification type HTML Phone Fax Additional Information Receiving notification mail vf Motification related to CED cancelled Motification related to CED rejection Motification related to CED validatian Motification related to CED validation destruction transformation v Notification related to CED validation transfer vl Matification related to CVEDA cancelled Motification related to CVEDA rejection vf Notification related to CVEDA validation v Notification related to CVEDP cancelled v Notification related to CVEDP rejection Notification related to CVEDP validation v Notification related to CVEDP validation destruction transforrmnatio v Notification related to CVEDP validation internal market v Notification related to CVEDP validation specific warehouse procedur vf Notification related to CVEDP validation transit transhipment Notification related ta Cloned DOCOM certificate Notification related to DOOM cancelled Notification related to DOCOM control Notification re
79. tomatically after 30 minutes of inactivity TRAde Control and Expert System TRACES II 5 Susmit Part III Controt 11 5 1 or AN INTRA DOCOM The competent authorities may monitor animal welfare and carry out health welfare or other checks e g en route in relation to INTRA DOCOM by entering the Certificate Reference number and clicking the Search for control option 7 For this purpose the competent authority must open the official trade document click on Control and complete any details in the Control tab TRACES Veterinary Documents Intra Trade Animal Health Certificate b Privacy statement gt Certification Refers gt Traders b Consignment k Transport b Route Details of Consignment Presented References I 2 Certificate reference number INTRA FR 2012 Vi I 2 a Local reference number 1 6 No s of related original SSS 1 6 Related CITES Certificates certificates Identification of Applicant 1 4 Local Competent Authority FRO7500 Paris Name EO FR 1 3 Central Competent Authority FROOOOO Dgal Bicma C Date of Declaration 20 11 2012 bCancel and Return to Menu gt Cancel certificate Control Print gt Consignment gt Certification ntr gt Select Current Control v Current Contro Checks gt Laboratory Tests gt Infringements gt Actions Detail of Control Control Authori III 2 Certificate Reference Number INTRA FR 2012 III 1 Date o
80. tratrade open do ref INTRA XX YYYY ZZZZZZZ 2 https webgate ec europa eu sanco traces certificates export open do ref EXPORT XX YYYY ZZZZZZZ 3 https webgate ec europa eu sanco traces certificates intratrade open do ref DOCOM XX YYYY ZZZZZZZ In accordance with the access rules of the business data you must be declared in the official trade document in order to access it If not you may receive following alert message TRAde Control and Expert System bba bbg bcs Pda Pde bel ben bes bet PF bfr bhr bhu bil bit blt Ply bmt Bol bow bpl bpt bro bru bsk bsl bsr bsv bzh bInformation bHelp bLogout CERT 300 Security Exception you do not have the rights to perform the requested operation Veterinary Documents Security Exception you do not have the rights to perform the requested operation 31 Legend XX country ISO code in which the LVU of the Place of origin Place of harvest is situated YYYY submission year NNNNNNN unique TRACES reference number TRAde Control and Expert System TRACES II 3 ObhraiN A Herp To Decision HTD Basis LEGISLATION During the certification process the competent authority may via the TRACES Help To Decision module obtain additional feedback on the appropriate consolidated basis legislation This HTD feature has been implemented for all official trade documents in order to alert inform and assist competent authorities during the decision making process The

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