Sepsis Data Portal User Manual (v.2)
Contents
1. a ee me am aes i 1 we eet TN Ce i awe a A T T e m Mat ee eye Low m wot oe ae wee ee eT Data Entry Month Year May O 2015 Numerator Patients expired with ICD 9 Code 785 52 Denominator All inpatients with ICD 9 Code 785 52 Numerator Patient expired with ICD 9 code 995 92 Denominator All inpatients with ICD 9 Code 995 92 i t Numerator Total Number of Sepsis Patients who expired Denominator Total Number of Sepsis Patients 3 j a 2 Save Cancel 4 E Sea a ee ee Mr PEET e N See If data for the time period have already been entered you will receive an error message a ian m wt _ amt o ates _ sie 6s _ vote Lea ae 7 wee Te vas a ert E L i Data entry already exists for this hospital Please try again ener a tae eee E Refer to the instructions in this manual if you need to edit existing data entry Edit Existing Data Entry To edit existing data entry click the Data Entry menu at the top of the page Select criteria from the drop down boxes and click the Find button TIP You can select one or more criteria or no criteria If you click the Find button without selecting criteria all data entered for your facility will be retrieved Click the image to edit an entry or the ra image to delete an entry FF Eiri 8 Ayie p DEN pe a ee DT oa d al 7 et m Mo gente ee eae mare oe a x m A te E wet ee re2. click the A image and then click the Save button e To assign an existing user account to more hospitals select the hospital name from the Hospital drop down box click the Assign button and then click the Save button Edit User Active First Name Last Name Dave Wicker Email ID For security reasons please contact dave2 wicker2 com SepsisHelp imarylandpatientsafety org to change email addresses User Access Level View only User T Please assign the new user to a hospital by selecting from the drop down box and clicking Assign Hospital Name Karol Test Hosnatal 1 To reset a user password click the button The user will receive an email at the address above Reset Password 20 Reset User Passwords To reset passwords for users click the User menu at the top of the page Enter the criteria and click the Find button TIP You can enter one or more criteria or no criteria If you click the Find button without specifying criteria all user accounts for your facility will be retrieved and displayed in a table at the bottom of the page User List Click the button to Add New User or find an existing user account using the criteria below Add New User First Name Last Name Email ID os First Name st Name Role Hoepetal Admin Tjones Ghaderonconsulting com Hosea Adnan newuser iaberonconeuling com clive Hospetal Admin newuserd fialeronconsuling com cive View Edi User user Malernnco
3. participating in the improving Sepsis Survival initiative co led by the Maryland Patient Safety Center and the Maryland Hospital Association 14 My Profile To view your profile click the My Profile menu from the top right side of the page Sal i Welcome Jamie Blackwell My Profile r Tr O O OET V ste T AR k bnn T a i For security reasons users may only edit first and last name To edit email addresses and other settings contact sepsishelp marylandpatientsafety org To update your profile make the edits to your name and click the Save button My Profile Active First Name Last Name Karol G Wicker Email ID For security reasons please contact karolwicker gmail com SepsisHelpaimarylandpatientsafety org to change email addresses User Access Level View Edit User v User Access Level can be changed by your Hospital Admin Hospital Name Select T Hosotal Name TEST HOSPITAL This shows the hospital s to which you are assigned Karol Test Hospital This can be changed by your Hospital Admin Save Cancel 15 Users The following instructions apply to Hospital Admin accounts only Hospital Admin accounts can manage multiple user accounts for one or more hospitals This section includes instructions for the following e Add new users e Edit existing user profiles e Reset user passwords Add New Users To add new users click the User menu at the top of the page Click the Add New U
4. Be ee a ee a ae acy vop a oe et L e i r 3 Data Entry i Click the button to Enter Data or find an existing entry using the criteria below Enter Data F Month Year 3 i Select Month Select Year _ f Find i 5 4 gt TEST HOSPITAL 1 i TEST HOSPITAL 1 TEST HOSPITAL 1 l4 np bj H Page size 50 3 items in 1 pages Pt Pg te ae ee mnh app gpa en aniis aaia a P a i A a n a diet ntti enn namin samba yeahs tlm th mn aa If you click the X image to delete an entry you will be prompted to confirm your request The page at testsepsis marylandpatientsafety org says j Are you sure want to delete If you click the image to edit an entry you will be taken to the Data Entry Edit page to make changes When finished with your edits click the Save button _ DOS aed si See m aana n HNA ewes _ a m a P i i i a a dieas aom eat a i T ii Tl Tus B ee Poe V Eien o poti eS Oe STORE TT Tiree E ee ey 2 ae t Data Entry gt j w s Month Year i May 2015 y i Numerator Patients expired with ICD 9 Code 785 52 Denominator All inpatients with ICD 9 Code 765 52 i 2 12 S f Numerator Patient expired with ICD 9 code 995 92 Denominator All inpatients with ICD 9 Code 995 92 k ee aR f 1 1 i i Numerator Total Number of Sepsis Patients who expired Denominator Total Number of S
5. IMPROVING Sepsis SURVIVAL Data Portal User Manual version 2 0 Table of Contents Data Pora USET ACCOUN Co een mpr ere emer CON terete tere oe ere nr et nt er etree Meret em enn tr enen mn teem rem ener eer emere ne 3 Lopo mne NCO CMe Data POL aleen E eine dewaissutaiasee EE 4 Outcome Aas ETA seiere at ta sas E ates Siva ea ban eae ect ate ae deca eee eee 5 OE COC at ae Qe Saas dara tence aclncicc se cian saa eatos cae satsa deve tence actocasaccted am aeusaesiue co cadue conse Bee san aeseteenes 5 VIEW DALL EDY pha isi cinerea E A qsaue tne oe oa oa coleman ag easter oaetonons 6 SUOMI GINS WY Data EN nao a a ecocedsacrosittatearastos tsa gaccutenadtdcemuauy EE 7 Fat ES rr DATENT y a E E E N asada cata A 8 PRE SOUT COS sored a a ete 10 BDOT elected ata E NE E E E T 11 Hospital lmplementanom Plan Saareen N N E 11 Quarterly SEAGUS REPO S ciin o A N NER 12 Monthly Outcome RED Ors irrin aa E a accent oles atlas 133 II ig OU ctor a ue tense ee cie eas ctrcaten E E ge ceca orroaetenauen Se aesene enone otecane tact eetomnee easter 15 MS SES roe EE R E A E E E E E paint awe EE T E A A 16 Add NEW USET a a N 16 ECE GONE USEF PrO Saninnerinn iau a E T E TEE 19 Reset User Pass words ornoea saneaded cea sdiar sed denaaieasicaaien ee 21 LOCO ere ease teat ces A teen acieecateatene enn aau ca tease cscs teoe gaan eouneedsceaeacuestes fuaesete aca Gaioe sus cauienenacceas eae tseccne ee eta 22 Data Portal User Accounts There are three types of data port
6. al user accounts each with a different set of abilities User Account Name Abilities Hospital Admin View data entry Submit new data entry Edit existing data entry Accesses reports Access resources Manage user accounts View Edit User View data entry Submit new data entry Edit existing data entry Accesses reports Access resources View only User View data entry Accesses reports Access resources Each hospital can have an unlimited number and mix of these user accounts In addition user accounts can be associated with one or more hospitals a feature most useful to system level staff Logging into the Data Portal Open your web browser and go to http sepsis marylandpatientsafety org Email ID Password Forgot your password Contact SepsisHelpgimanlandpatientsafety org if you have any questions Enter your email address and password and click the Login button If you forgot your password click the Forgot your password button Enter your email address and click the Retrieve Password button An automated email with a new password will be sent to you Be sure to check your spam or junk folder for the email or contact sepsishelp marylandpatientsafety org for assistance Email ID Reineve Password Outcome Data Entry This section includes instructions for the following Outcome Data Due Dates View Data Entry Submit New Data Entry Edit Existing Data Entry Outcome Data Due Dates Outco
7. e User menu at the top of the page Enter the criteria and click the Find button TIP You can enter one or more criteria or no criteria If you click the Find button without specifying criteria all user accounts for your facility will be retrieved and displayed in a table at the bottom of the page Click the image to edit a user profile or the image to delete an entry User List Glick the button to Add New User or find an existing user account using the criteria below Add New User First Name Last Name Email ID pmi 1231 Galeronconsulting com Tpone itaderonconcultng com PEW zar ia EED N D aE AA a AG AN newuser dialeronconsuling com user 4Gialeronconsuling com knarang ahmhaoniine org at J kuunny himal com temp blackwell net fomemith Malleronconsulting com Hosodal Adnan Pagesize 459 A 10 items in 1 pages If you click the X image to delete a user profile you will be prompted to confirm your request The page at testsepsis marylandpatientsafety org says ji Are you sure want to delete z R ee 19 If you click the image to edit a user profile you will be taken to the Edit User page to make changes When finished with your edits click the Save button For user accounts that are associated with more than one hospital you may edit the account to be associated with fewer hospitals or more hospitals e Toremove a hospital assignment from an existing user account
8. ected Patient Safety Work Product please keep confidential and do not distribute beyond your sepsis team participating in the Improving Sepsis Survival initiative co led by the Maryland Patient Safety Center MPSC and the Maryland Hospital Association MHA Cohort Name Fie Name Dovenioad COHORT 1 smokengfor moms T ck eg ems Jog COHORT 1 Poentel Questors for Sws Repon a Poena Questors br Stems Report docx 12 Monthly Outcome Reports Outcome data i e sepsis mortality data are due by the 30t day of the following month for example May 2015 data are due no later than midnight June 30 2015 You will be notified via email when the reports are available for downloading To access monthly outcome reports for hospitals in your cohort click the Reports menu at the top of the page and select Monthly Outcome Reports from the sub menu User List 7 ee nn enna atk ca giim em eret TE TAT a 4 ee ee lin pr ee a ee sus aiiin si Select criteria from the drop down boxes and click the Find button TIP You can select one or more criteria or no criteria If you click the Find button without selecting criteria all reports will be retrieved Monthly Outcome Reports Find and download monthly outcome reports using the criteria below Although these data are not federally protected Patient Safety Work Product please keep confidential and do not distribute beyond your sepsis team participating in the Improving Se
9. epsis Patients 4 3 16 i 4 a ae ee re ahi mah ae s aemm p ap E a papper e e Ne eam cee Resources To access resources click the Resources menu at the top of the page Resources are categorized into Literature Protocols and Checklists Presentations Human Factors and Agenda and Minutes Select a category from the drop down box and click the Find button Resources will be displayed in a table on the page From the Download column in the table select the items to download Resources List Find and download resources using the criteria below Category All Resources Document Tide Cohort Name Document Type Download Pregentanons y mpec_powenpomt_New Logo ppe Lwerature A 1G pt Protocots and Checkiet Sorengo Test Document for Parkmg Instructors I Protocots and Checkbet i spd Hpt 2 gt Pagesize 59 4 items in 1 pages 10 Reports This section includes instructions for accessing and downloading the following e Hospital Implementation Plans e Quarterly Status Reports e Monthly Outcome Reports Hospital Implementation Plans To access implementation plans for hospitals in your cohort click the Reports menu at the top of the page and select Hospital Implementation Plans from the sub menu User List L E E a aidlinrtntln em el o aa ee ee ee ee a T ee Hospital implementation plans will be displayed in a table on the page From the Download column i
10. me data i e sepsis mortality data are due by the 30t day of the following month for example May 2015 data are due no later than midnight June 30 2015 Data elements to be submitted are Numerator Total number of sepsis patients who expired with ICD 9 785 52 septic shock Numerator Total number of sepsis patients who expired with ICD 9 995 92 severe sepsis Denominator Total number of sepsis patients with ICD 9 785 52 septic shock Denominator Total number of sepsis patients with ICD 9 995 92 severe sepsis The data portal will automatically sum the numerators and denominators to prevent user error and calculate the sepsis mortality rate for that month The data portal automatically closes the data entry period at midnight on the 30 at which time you will no longer be able to enter data or edit data If you miss a due date contact sepsishelp marylandpatientsafety org Monthly Sepsis e Due monthly June 2015 May 2015 data through May 2017 Mortality Data June 2016 data e Due by the 30t day of the following month i e May 2015 data are due no later than midnight June 30 2015 View Data Entry To view data that have been entered into the data portal select the Data Entry menu from the top of the page Select criteria from the drop down boxes and click the Find button TIP You can select one or more criteria or no criteria If you click the Find button without selecting criteria all data entered for
11. n the table select the items to download Download hospital implementation plans Although these data are notfederally protected Patient Safety Work Product please keep confidential and do not distribute beyond your Sepsis team participating in the Improving Sepsis Survival initiative co led by the Maryland Patient Safety Cohort Name Downoad COHORT 1 z mE Imolementaton Plan Template docx Page size 59 2 items in 1 pages 11 Quarterly Status Reports There will be a total of seven status reports due throughout the collaborative You will be provided instructions via email for submitting status reports which are due by the following due dates Please contact sepsishelp marylandpatientsafety org with any questions about status report submissions Cohort 1 October 31 2014 January 30 2015 April 24 2015 July 31 2015 October 30 2015 January 29 2016 May 27 2016 Cohort 2 August 28 2015 November 30 2015 February 26 2016 May 27 2016 August 26 2016 November 28 2016 February 24 2017 To access status reports for hospitals in your cohort click the Reports menu at the top of the page and select Quarterly Status Reports from the sub menu LeS0urces Use T E een ia a ee ee Quarterly status reports will be displayed in a table on the page From the Download column in the table select the items to download Download quarterly status reports Although these data are not federally prot
12. nsuing com cive View Eda User Knarang ainihaoniine ong CVE View Edi User karchwacker igmeal com cive View Edt User kuunny ihom com cive View Eda User Blackwe temp aiblackwell net Active Hosp al Admin omen fomsmuth2 Qladeronconsulting com Cave Hospial Admin XX XXXXXXXX Blackwell 2 testfiblackwellZ com IVE Hegal Admn nae fila Hl Page size ial 11 items in1 pages 21 Click the image to edit a user profile and you will be taken to the Edit User page Click the Reset Password button at the bottom of the page and the user will receive a temporary password by email T ea T re P s m a papam a Ci Ao ee ae j i a a et we a n l m a a a n i E O O es E aor ee ee eT aa a n y TEST HOSPITAL 1 x Save Cancel To reset a user password click the button The user will receive an email at the address above Reset Password Logout To logout of the data portal click the Logout menu from the top right side of the page Please note the data portal will automatically logoff after 20 minutes of inactivity a a a 0gdoL nL LL E L My Profile 22
13. psis Survival initiative co led by the Maryland Patient Safety Month Year Select Month C Select Year C lt The monthly outcome data reports hospital specific Excel file is accessible from the Download column in the table click the il image to download Cohort Name Hospital Name Report Filename Report Month Report Year Cohort 1 Jul 2014 Cohort 1 Aug 2014 Cohort 1 Sep 2014 Cohort 1 Nov 2014 Cohort 1 Oct 2014 Cohort 1 Dec 2014 K BBH al Page size i 13 Sample hospital specific report compares your hospital s monthly rate to the cohort aggregate Sepsis Mortality Rate My Hospital Rate H COHORT 1 Collaborative Percent of Sepsis Patients Who Expired Jul 13 Aug 13 TotalReportingHospitals n tt Total Number of Sepsis Patients who Expired a J J S CT So S S J e f 2 2 1 EE Ga ee at ee ae eee a Eee ee ee Percent of Sepsis Patients Who Expired a b 100 _ N A N a N A n A n a n a n a n a a 3 08 5 26 182 Jul 13 Aug 13 Sep 13 Oct l3 Nov l3 Dec l3 Jan l4 Feb l4 Mar l4 Apr l4 May l4 Jun l4 ercent of Sepsis Patients Who Expired a b 100 _ N A N A n a n a n a n a N a N a 345 3 13 SOURCE MPSC and MHA Improving Sepsis Survival initiative Although these data are not federally protected Patient Safety Work Product please keep confidential and do not distribute beyond your sepsis team
14. ser button in the left hand corner of the page User List Click the button to Add New User or find an existing user account using the criteria below Add New User E a O DPT a mitt shit tomn n ape Ait natn E sail 16 Enter the first and last name the email address and a password in the boxes Select the user access level from the drop down box and click the Save button Note new user accounts are automatically set to active status To change this un check the Active box at the top of the page Add New User Active First Name Last Name Email ID Password User Access Level Select C 17 For Hospital Admins associated with more than one hospital you may assign new user accounts to one or more of your hospitals After selecting the user access level from the drop down box e Select a hospital name from the Hospital drop down box and click the Assign button e Select another hospital name from the Hospital drop down box and lick the Assign button again e When finished assigning the new user to the correct hospitals click the Save button Add New User Active First Name Last Name Dusty Burnes Email ID burnes hotmail cam Password User Access Level View only User T Please assign the new user to a hospital by selecting from the drop down box and clicking Assign Hospital Name a Oma lt 18 Edit Existing User Profiles To edit existing user profiles click th
15. your facility will be retrieved ae a Se etree Bonus a eye ee wae Ce m na i ee a ae a 2 _ Pa ee eae Tes eee te Fr Jo par seta ee 7 Mt een et eee ee a Pai Er a eres ve pe Tae 3 Month ES q Select Month Select Year 2 Se ee NA EA E T tet On aga dagen siete Senet OOGE R Data will be displayed in a table at the bottom of the page a ea eS ee a eT ee ee ae ae ry ee ae Hospital Name Month Year Numerator Denominator Expired TEST HOSPITAL 1 May a4 i 6 3 85 TEST HOSPITAL 1 Aug a4 3 55 5 35 ELETE 1 aan Page size 50 ca a mamie aita seh oie lh at a gg AAs ll ME i tt maggie nom aman ee ee Submit New Data Entry The following instructions apply only to Hospital Admin and View Edit User accounts View only user accounts are able to view data but cannot enter or edit data To submit new outcome data click the Data Entry menu at the top of the page 1 m fae a Data Entry Click the button to Enter Data or find an existing entry using the criteria below a i Enter Data t i r A i Month Year E pen a t Select Month i Select Year T j a Rs w a se Pi V a ii a mtn sgt hm me len eileen Hate o e e E te ll CEET a taiea n p Ma ep Me Select the month and year from the drop down boxes Enter your numerator and denominator values in the appropriate boxes and click the Save button oo yT Tal m ee mi ini a F
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