PATI - Penn Manor School District
Contents
1. 123456789 SURVEY PARTCPNT RESPONSE_ 201210110806 14 10 23 2012 i Using the Data Entry Tools gt School Survey Data Entry Tool The School Survey Data Entry Tool can only be used for one school School districts that must complete this survey will need multiple copies of this tool one per school Because all of the surveys are submitted in the same Survey Participant Response Template e School districts charter schools and CTC s that have to submit multiple LEA and School Surveys will need a system for naming and storing these template files yer Using the Data Entry Tools gt IMPORTANT If you have errors in your survey data that must be corrected be sure to correct these errors in the Excel version of the tool not the CSV version saved from the SURVEY PARTCPNT RESPONSE sheet Make the corrections in the Excel file and then save the SURVEY PARTCPNT RESPONSE sheet again as a CSV and resubmit this data to PIMS 10 23 2012 gt PIMS Reports gt The ACS will be located at Public Folders gt eScholar Framework for Cognos Production gt PATI gt Additional reports will also available here gt How Do Get Last Year s Data gt Cognos Reports for PATI survey data gt Can run them for 11 12 school year to see what was submitted last year gt PIMS Reports gt eScholar Framework for Cognos Production gt PATI folder Depending on security level might be on2. gt Designed for Windows XP Service Pack 3 SP3 or older PC gt Designed for Mac OS X v10 4 Tiger or older 10 23 2012 Thin Clients Netbooks A thin client is a client computer or client Netbooks sometimes also called mini software in client server architecture notebooks or ultraportables are small networks which depends primarily on light and inexpensive laptop computers the central server for processing suited for general computing and activities accessing web based applications Screen sizes are generally less than 10 diagonally Computers that are classified as netbooks usually contain an Intel Atom processor or equivalent Programs e Some schools provide laptops or devices for 1 1 student use Handheld Devices e Mobile devices that are a pocket sized typically having a display screen with touch input miniature DO NOT include 1 1 student keyboard or other user interface access to laptops or devices that reside in a specific classroom Examples include These should be included under PDAs Palm Pilot etc the classroom count Also do not Audio Video Devices MP3 include student owned devices player iPod etc that may be brought to school Other Wi Fi accessible devices e Readers Devices that are not laptops or pocket sized and are used primarily for reading only and may have the option to access the Internet Examples include e Kindle e Nook e Etc 10 23 2012 Tabl
3. second page of folders gt Template Details reports U LEA School Level Reports ACS reports 10 23 2012 Open for Questions
4. IU and LEA surveys use the Example District Code 123456789 AUN District Code r Example Location Code 1234 PARTICIPANT ID For the PATI School survey use the PDE defined 4 degit code identfying the All LEA and School codes can be school Location Code found at hitpv iedna ed pa cov The Survey Question ID See the Nia SURVEY appropriate table below for the list of Valid values are defined for each f QUESTION 10 questions their Survey Question ID and survey in the tables below Survey Choice Values This feld is required and must The Survey Choice Value the answer be submitted for all responses SURVEY CHOICE see the appropriate table below for the For those questions that Valid values are defined for each VALUE list of questons their Survey Question ID technically only require a free survey in the tables below Example 2012 06 30 and Survey Choice Values form response a value of 99 must be supplied Not collected This field is only submitted when FREE FORM if applicable the free form response to esr ell I IU LEA and School surveys differentiated by Survey Name field For IU amp LEA Surveys Participant ID is District Code For School Survey Participant ID is Location Code Within each survey each survey question has a unique ID The responses to the survey questions go here Some survey responses require a free form respons9 10 23 2012 10 10 23 2012 PIMS Template gt Submit one reco
5. 10 23 2012 2012 13 Pennsylvania Technology Inventory PATI Overview Webinar gt PATI Webinar s gt Webinar Schedule October 23 9 00am 10 30am October 24 1 00pm 2 30pm November 5t 9 00am 10 30am January 4 9 00am 10 30am Q amp A Session gt Registration Please enter your name LEA and email address into the chat window Send to moderators if you wish to keep your information private Every individual attending even if sharing a computer should register gt Presenters Lenny Sweeney PDE Basic Education Associate Ted Fink PIMS Help Desk 10 23 2012 gt PATI Webinar Presentation Overview Question and Answer Protocol Use of Microphone Network Audio Challenges Privacy recording File transfer 9 diana megdad has sent you the file wy Application 2008bb doc Do you wish to save it now y Audience Survey Please click on the letter that best represents your role in the PATI Survey reporting A Technology Director B PIMS Administrator or PIMS Data Submitter S C Other 10 23 2012 What is PATI The Pennsylvania Technology Inventory PATI is an annual data collection for technology related data Needed to comply with Federal and State data requirements Required for Intermediate Units School Districts Career and Technology Centers and Charter schools Provides LEAs and schools with data t
6. et Devices Devices that are not laptops or pocket sized and are used primarily for accessing a wide variety of digital content and has the option to access the Internet Examples include e iPad e Xoom e Galaxy Tab e Streak e Etc Note that Tablet PCs containing touch screens along with a physical keyboard should be included in the computer counts Support and Resources gt Contact the PIMS Support 1 800 661 2423 for all questions PIMS technical questions Questions on the Excel Data Entry Tools Clarifications on the survey itself PIMS Template and Data Entry Tools Overview gt All surveys will be submitted through the Survey Participant Response Template Survey Participant Response Template Specifications ROICR Code Definition Business Rules Sample Valid Value The unique 9 digit Administrative Und Example 123456769 Number AUN assigned by the Pennsylvania Department of Education X Survey SURVEY NAME The name of the survey see Vald Value must be in all capital PATILLEA PATILEAT y Values letters Survey e PATI_SCHOOL PATI School Technology Surve The school year of the survey A single date indicating the whole school year SURVEY the June 30 at the end of the standard Al dates must be entered in ISO ADMINISTRATION school year is used to designate a school format YYYY MM DD year Thus the 2011 2012 school year would be indicated by 2012 06 30 For the PATI
7. o support technology planning Includes Technology Phase data elements only infrastructure connectivity and equipment The Process gt Role of LEA Technology Directors Asin previous years Tech Directors work to collect the data Prepare data in PIMS format Note that Excel data entry tools have been developed to aid in this process to be demonstrated later in webinar Work with PIMS Administrators throughout process or you may be the PIMS Administrator gt Role of PIMS Administrators Work with LEA Technology Directors so that data can be submitted in proper PIMS format Submit data into PIMS 10 23 2012 The Process gt Role of Chief School Administrator Includes Superintendent CTC Director Charter School Chief Executive Officer or Intermediate Unit Executive Director Needs to sign an Accuracy Certification Statement ACS Note this is a new step for PATI that is intended to increase accuracy and completeness of data Details on the ACS Initial to indicate that the 2012 13 PATI LEA Technology Survey has been completed for my LEA Data is correct and true to the best of my knowledge and was prepared in accordance with the Pennsylvania Information Management System PIMS Initial to indicate that a 2012 13 PATI School Technology Survey has been completed for each of the schools within my LEA Data is correct and true to the best of my knowledge and
8. rd per survey response IU and LEA Surveys 14 records each School Survey 99 records per school gt The surveys are defined in the PIMS User Manual following the template specification gt PDE realizes that most LEA s do not store this survey response data in their SIS or any other database PDE has created easy to use Excel based tools for responding to the relevant survey s These tools provide for the entered survey responses to be saved in the format of the Survey Participant Response Template The use of these tools is optional If an LEA does store this data in a database the best approach may be to extract this directly out of the database in PIMS template format 22 11 10 23 2012 PATI Survey Data Entry Tools gt There is a Data Entry Tool and associated instructions for each survey IU LEA School gt These tools are posted on the PIMS Web Site PIMS Documents gt PATI Survey folder IU LEA Survey Data Entry Tool Enter District Code and School Year at the top For each of the 14 questions use the drop down box to select a response in the Response Selection column a n If a value of 99 is selected in the Response Selection column then a response in the Free Form Response column is also required The tool provides the user with cues through highlighting Green highlighting indicates that the cell requires a response Red highlighting indicates an e
9. rnet Questions gt School Survey Section 1 School Infrastructure Section 2 Room and Lab Counts Section 3 Computer and Device Counts Section 4 Digital Tools Counts DELETED for 2012 13 Section 5 School Transport Questions Section 6 School Internet Questions High Capacity gt 2 years old or newer gt Contains a 10 100 1000mb network card and can run data intensive graphic video rendering applications such as CAD web design video production etc gt Do NOT include netbooks or thin clients Examples Designed for Windows 8 or Windows 7 PC Able to run Microsoft Office 2010 PC Designed OS X v10 8 Mountain Lion or OS X v10 7 Lion or v10 6 Snow Leopard Able to run Microsoft Office 2011 Mac 10 23 2012 school Tech Survey Definitions Mid Capacity 5 years old or newer Contains a 10 100 1000mb network card and can run integrated applications such as Microsoft Office Suite etc Do NOT include netbooks or thin clients Examples gt Designed for Windows 7 or Windows Vista PC Able to run Microsoft Office 2007 PC Designed for Mac OS X v10 6 Snow Leopard or v10 5 Leopard Able to run Microsoft Office 2008 Mac Low Capacity Older than 5 years May or may not contain a network card and can run basic stand alone applications such as word processing tutorial programs etc DO NOT include netbooks or thin clients Examples
10. rror e g if a Free Form Response is entered when not appropriate When complete save data in SURVEY PARTCPNT RESPONSE sheet of Excel file in CSV format More details on this later Note that survey definitions are available in the Definitions sheet of the file 24 12 10 23 2012 Te School Survey Data Entry Tool Enter District Code Location Code i TOET eeens and School Year at the top The School Survey is organized across three sheets in the Excel file Section 1 2 pees Section 3 Section 4 DELETED Section 5 6 As with the LEA Survey highlighting provides the user with cues The format of the Section 1 2 sheet is similar to the LEA Survey Note that all of the questions in Section 2 require a response that is a number e g the number of classrooms that only have wired Internet access For this reason the Response Selection is already set to 99 Free form You will only need to enter the appropriate number in the Free Form Response column bs Te School Survey Data Entry Tool gt The format of most of the Section 3 sheet is different This sheet requires you to enter various counts e g classrooms stationary computer labs mobile computer labs broken down by certain categories You will only need to enter the appropriate numbers in the tables provided At the bottom of the Section 3 sheet is a section on the 1 1 Student Laptop or Device Program The format of this is once again
11. similar to the LEA Survey Note that the answer to question 840 populates answers to questions 850 922 lf the answer to 840 is 1 School does have a 1 1 program then the appropriate numbers need to be entered in the Free Form Response column for questions 850 922 If the answer to 840 is 2 School does not have a 1 1 student laptop program then no further data needs to be entered in questions 850 922 13 10 23 2012 Te School Survey Data Entry Tool gt The format of Section 5 6 sheet is again similar to the LEA Survey When complete save data in SURVEY _PARTCPNT RESPONSE sheet of Excel file in CSV format More details on this later Note that survey definitions are available in the Definitions sheet of the file s Using the Data Entry Tools For all surveys before saving the data in the SURVEY PARTCPNT _RESPONSE sheet in CSV format make sure To enter the necessary information at the beginning of the survey tool This is the District Code and School Year and for the School Survey the Location Code To answer all of the survey questions provide a response in all cells shaded green That no cells are shaded red these are errors Save the tool in Excel format PRIOR to saving it in CSV format Before saving click on the SURVEY PARTCPNT RESPONSE tab first then click on File Save As name the file correctly AUN_TABLE NAME_DATE amp TIME and save file type is CSV Example file name
12. was prepared in accordance with the Pennsylvania Information Management System PIMS gt Notes Us Complete IU Survey only Districts Complete one LEA Survey and one School Survey for each school CTCs and Charters Complete both LEA and School Surveys 10 23 2012 Details on the ACS continued Initial to indicate that as the Chief Administrative Officer e g Superintendent AVTS CTC Director Charter School Director certify that my school district AVTS CTC or charter school has in effect and is implementing an Acceptable Use Policy AUP or Internet Safety Policy ISP that meets the requirements of the Federal Children s Internet Protection Act CIPA Public Law 106 554 Stat 2763A 335 and represent that am authorized to make this certification on behalf of my LEA also understand that this verification will satisfy the requirements of the Pennsylvania Child Internet Protection Act Act 197 of 2004 and that my LEA is therefore exempt from developing adopting and submitting an Acceptable Use Policy to PDE Data Collection Timeline Begins October 29 2012 Ends January 25 2013 Signed ACS is due to PDE by February 22 2013 Communications Updates and announcements will be sent to both LEA Technology Directors and PIMS Administrators 10 23 2012 What Data will be Included gt IU and LEA Surveys Section 1 WAN Transport Questions Section 2 Inte
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