Toltec™ LDAP Address Book User Manual version 1.0.1
Contents
1. The Toltec LDAP Address Book is an Outlook address book provider that provides a Global Address List from a LDAP server The user will be able to lookup and browse all the entries in the GAL It also provides instantaneous lookups of names in new messages when using the Check Name feature The user will be able to browse contact names email addresses telephone numbers and more All entries can be save to the local address book in Outlook 2000 XP 2003 The Toltec LDAP Address Book also caches the GAL entries to a local file This provides off line access to the GAL when the computer is not connected to the server or the server is unavailable The Toltec Address Book was developed for use with the OpenLDAP server in Kolab but with a changeable schema it can be used to work with other LDAP servers as well Features gt Browsable Global Address Book gt Offline Access gt Instant LDAP Lookups gt User Names Email Addresses Phone Numbers etc gt Changeable LDAP Schema Toltec LDAP Address Book User Manual v1 0 1 2 Manual Conventions The manual conventions explained below will assist you while working through the Toltec LDAP Address Book manual Notes This icon will indicate important notes which should be taken into consideration when configuring the Toltec LDAP Address Book ii Warning a Attend to these points with great care otherwise troubleshooting could occur2. i cancel Het Illustration 4 The Toltec LDAP Address Book has now been added to your profile Toltec LDAP Address Book User Manual v1 0 1 4 3 Adding a Toltec LDAP Address Book to a Profile MS Outlook 2003 Path Start Control Panel E To start the setting y Set Program Access and up of the Toltec Defaults LDAP Address w Connect To Book eo Printers and Faxes gt click on Start 4 Help and Support gt select Control po Search Panel as shown in All Programs gt Illustration 5 left Illustration 5 gt The Control Panel Window will open up as shown in Illustration 6 below gt Double click on the Mail Control Panel Applet Control Panel Use the settings in Control Panel to personalize your computer Passwords Illustration 6 10 Toltec LDAP Address Book User Manual v1 0 1 Mail Setup Joe Soap E mail Accounts The Mail 4 Setup e mail accounts and directories SS aes Setup Window Dia f f will open up Data Files 5 gt Click on the Change settings For the files Outlook uses to Data Files E mail a store e mail messages and documents _ Accounts button as shown in Illustration 7 left Illustration 7 E mail Accounts This wizard will allow you to change the e mail accounts and directories that Outlook uses E mail O A
3. 3 Requirements 3 1 System Requirements The system requirements for the Toltec LDAP Address Book are as follows gt Microsoft Windows 98SE NT4SP6 ME 2000 XP 2003 gt Microsoft Outlook 98 2000 XP 32003 3 2 Supported LDAP Servers The Toltec LDAP Address Book was developed using the OpenLDAP Server lt should work seamlessly with other LDAP Servers as well Should you experience any problems please contact our support team at support radleys co za Toltec LDAP Address Book User Manual v1 0 1 4 Setting up the Toltec LDAP Address Book 4 1 Activate the Licensing of the Toltec LDAP Address Book Refer to point 4 4 of the Toltec LDAP Address Book manual and follow the steps to point 4 4 5 to install the Toltec LDAP Address Book license key Toltec LDAP Address Book General Connection Search Options Schema Mapping About Toltec LDAP Address Book an the Internet waw tolkec co 2a Version 1 0 Registration Information UID ANT 01 LD 4P 0000001 Date 29 4 2004 Registered User Radley Network Techi Quantity 10 License Registered License Aight amp 2007 oft had Heyer Tec hnal logies Fights peser Install License Toltec LDAP Address Book User Manual v1 0 1 4 2 Adding a Toltec LDAP Address Book to a Profile MS Outlook 2000 Path Start Settings Control Panel Programs Favorites To start the setting l up of the Toltec Documents LDA
4. Names By 1 First Name The entries in the address book will be sorted by the users first names e g John Smith 2 Last Name The entries in the address book will be sorted by the users last names e g Smith John 3 Common Name The entries in the address book will be sorted by common names e g Kolab Server gt Comment Store notes in the comment box e g regarding the configuration Toltec LDAP Address Book General General onnection Search Options Schema Mapping About Display Hame The display name as it appears in Outlook Toltec LOAP Address Book SS Hames By 1 First Name e g John Smith 2 t Last Name e g Smith John apt Jane tai eee TTR Common Name Kolab Servers Comment Cancel i Illustration 13 Click on the Connection tab to continue 15 Toltec LDAP Address Book User Manual v1 0 1 4 4 2 Settings in the Connection Tab Illustration 14 1 Server Name Enter the LDAP server s IP Address or FQDN that you want to connect to 2 Use Secure Socket When selecting this check box the connection Layer SSL to the LDAP server is encrypted with SSL 3 Use LDAP version 3 Select this check box to use version 3 of the Toltec LDAP Address Book else it will default to using version 2 Toltec LDAP Address Book Search Options Schema Mapping About Server Information b Server Name 10 0 1 5 2 Use Secure Socket Laver
5. P Address Book settings gt click on Start Taskbar amp Start Menu gt scroll up to Folder Options Settings and Active Desktop ae F gt select Control Windows Update Panel Log Off as shown in Illustration 1 left Shut Down Illustration 7 gt The Control Panel Window will open up as shown in Illustration 2 below gt Double click on the Mail Control Panel Applet Control Panel Use the settings in Control Panel to personalize your computer Passwords Illustration 2 Toltec LDAP Address Book User Manual v1 0 1 Himi Properties Services f The Following information services are set up in this profile Internet E mail Outlook Address Book Personal Folders gt The Properties Toltec LOAF Address Book window will open Up gt Select the oe Services tab Remove Properties gt Click on the Add Copy Abowk copy About button as shown in Illustration 3 left Show Profiles Cancel Amny Illustration 3 Add Service to Profile Available information services gt Select the Toltec Mocca ae Directory Have Disk Microsork Mai LDAP Address Book MS Outlook support For Lotus cc Mail Remove option Outlook Address Book E Personal Address Book ARSE gt Click on the OK Personal Folders ze Tolkec LOAP Address Book button as shown in Illustration 4 right
6. SSL 3 Use LDAP version 3 Cancel Illustration 14 Click on the Search Options tab to continue 16 Toltec LDAP Address Book User Manual v1 0 1 4 4 3 Settings in the Search Options Tab Illustration 15 1 Search Options gt Search DN This is the Base Search string for the LDAP Server gt Search String The Search String used to find the entries in the LDAP Server 2 Search Limits EEA EN heres iin 3 ior search Options S be Set the number General Connectic Schema Mapping About of seconds for Search e e e the Search Seach DN DN dc gateway dce radleys dc co de z Timeout to the maximum of 60 Example ch user dcstoltec dc co dc 2a seconds Seach String mail Example amp objectClass inetOrgPerson mail 3 Cache File W Search Subtrees Deep Search When MS Outlook is 2 Search Limits sta rted search Timeout seconds search is run server for results and Cache File Name C Program Files Toltec LDAP Addre Browse written to the Cache File SS e g Should ok poses the LDAP L Server be off Illustration 15 line or your computer not connected to the network all entries will be loaded from the Cache file and thereby accessible Click on the Schema Mapping tab to continue 17 Toltec LDAP Address Book User Manual v1 0 1 4 4 4 Settings in the Schema Mapping Tab Illustration 16 Toltec LDAP Ad
7. Toltec LDAP Address Book User Manual v1 0 1 Toltec LDAP Address Book User Manual Document Version 1 0 1en 1 Toltec LDAP Address Book User Manual v1 0 1 LICENSE AGREEMENT Please read this entire agreement If you do not agree to the terms of this agreement or intend to use the software in a country territory state or province where the law conflicts with or weakens any part of the agreement promptly return your distribution materials to the place you obtained them for a full refund or delete your trial package RADLEY NETWORK TECHNOLOGIES CC END USER LICENSE AGREEMENT This End User License Agreement EULA is a legal agreement between you Customer or Sub Licensee and Radley Network Technologies CC Licensee for the Toltec LDAP Address Book product s you are installing which include s computer software online or electronic documentation and may include associated media and printed materials SOFTWARE PRODUCT or SOFTWARE By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA promptly return the entire unused SOFTWARE PRODUCT including all subscription UPDATES that you may have received as part of the SOFTWARE PRODUCT to the place from which you obtained it for a full refund and or delete all files related to your trial demonstration version of the SOFTWARE PRODUCT This agreement is gove
8. a iey idee nite ORERE 6 3J System IREQUIFEIIG IG tersita i Soviets ysGahsudsiatebi nu siGan te ehasinb dane tuations 6 3 2 suppOMed LDAP SENVETS 28 io t atte e O es auae tes india vad dondidebaldaticdnd el cae sdeunteces 6 4 Setting up the Toltec LDAP Address BOOK ss sssssresrrsrrsrrerrrrrrrrnnrrerrrrrrrrrrrrerrsrne 7 4 1 Activate the Licensing of the Toltec LDAP Address Book cccccccseeeeeeeeeeeeeeeeeeeaes 7 4 2 Adding a Toltec LDAP Address Book to a Profile MS Outlook 2000 cccseeeeeee ees 8 4 3 Adding a Toltec LDAP Address Book to a Profile MS Outlook 2003 ccceeeeeeees 10 4 4 Changing the settings of the Toltec LDAP Address Book MS Outlook 2000 14 4 5 Changing the settings of the Toltec LDAP Address Book MS Outlook 2003 21 Copyright 2004 by Radley Network Technologies CC All rights reserved Microsoft Windows and Microsoft Outlook are registered trademarks of Microsoft Corporation Other products and company names mentioned herein may be the trademarks of their respective owners Toltec LDAP Address Book User Manual v1 0 1 1 Welcome Welcome to the world of the Toltec LDAP Address Book We trust that you will enjoy the simplicity of the usage of the product while achieving great results The manual will assist to configure the Toltec LDAP Address Book Please note that this is a READ ONLY BROWSABLE GLOBAL ADDRESS BOOK
9. bo and click Next lt Back Next gt f Cancel Illustration 10 In the next window of the E mail Accounts Wizard gt select the Toltec LDAP Address Book option in the menu as shown in Illustration 10 above gt Click on the Next button to finish The Toltec LDAP Address Book has now been added to your profile 13 Toltec LDAP Address Book User Manual v1 0 1 4 4 Changing the settings of the Toltec LDAP Address Book MS Outlook 2000 Path Microsoft Outlook Tools Services Actions Help few Gddress Book Ctel 5hift 6 gt Open Microsoft Outlook gt Click on Tools on the menu bar aE gt Click on Services in the drop down Synchronize menu as shown in Illustration 11 left Illustration 11 Services Sewices Jo livery Addressing The Following information services are set up in this profile gt Select the Internet E mail Services tab Outlook Address Book Personal Folders Toltec LOAF Address Book gt Double click on the n AMan Toltec LDAP Address Book option as listed in the menu shown in Add Remove Properties Illustration 12 right Copy About Cancel Ampy Illustration 12 14 Toltec LDAP Address Book User Manual v1 0 1 4 4 1 Settings in the General Tab Illustration 13 gt Display Name The name typed in will be displayed in Outlook gt Show
10. book below bo change or remove ik On Aoodre AIK MAF Toltec LOAF Address Book MAPI Remove lt Back Frisa Cancel Illustration 21 gt Select on the Toltec LDAP Address Book options and gt click on the Change button To change the settings for the Toltec LDAP Address book please refer to point 4 4 1 of the manual and change the settings under the following points 22 Toltec LDAP Address Book User Manual v1 0 1 gt 4 4 1 Settings in the General tab gt 4 4 2 Settings in the Connection tab gt 4 4 3 Settings in the Search Options tab gt 4 4 4 Settings in the Schema Mapping tab 23
11. dd a new e mail account View or change existing e mail accounts Directory Add a new directory or address book View or change existing directories or address books Illustration 8 The E mail Accounts Wizard will open up Select the Add a new directory or address book and click on Next to continue Illustration 8 above 11 Toltec LDAP Address Book User Manual v1 0 1 E mail Accounts Directory or Address Book Type You can choose the type of directory or address book you d like to add Internet Directory Service LDAP Connect to an LOAP server to Find and verify e mail addresses and other information Additional Address Books Connect to an address book to Find and verify e mail addresses and other information lt Back Cancel Illustration 9 In the next window of the E mail Accounts Wizard gt select the Additional Address Books option as shown in Illustration 9 above gt Click on the Next button to continue Please be sure to select the ADDITIONAL ADDRESS BOOK option otherwise the Microsoft LDAP Address Book will be added and not the Toltec LDAP Address Book 12 Toltec LDAP Address Book User Manual v1 0 1 E mail Accounts Other Address Book Types You can choose the type of address book you d like to add Outlook supports these additional address book types Select the address book type you want bo connect
12. dress Book General Connection Search Options chema Mapping About This maps the LDAF attributes to the Outlook address felda This should only be done by an espert user AddessBook LDAP Name First Name givenname Last Name sn Title title Company o Department ou Telephone Number telephone umber Fax Number facsimile Telephone umber Mobile mobile E mail 4ddress mail Cancel Illustration 16 The Schema Mapping window maps the LDAP attributes to the Outlook Address fields Click on the About tab to continue WARNING This should only be configured by an EXPERT USER 18 Toltec LDAP Address Book User Manual v1 0 1 4 4 5 Settings in the About Tab Illustration 17 amp 18 Toltec LDAP Address Book Toltec LOAP Address Book on the Internet www bolkec co za he About window allows Version 1 0 you to install Registration Information your Toltec LDAP Address UID ANT 01 LO4P 0000001 Date 29 4 2004 Book license Registered User Radley Network Techi Quantity 10 gt Click on the License Registered License Install License button as shown in Illustration 17 left Illustration 17 Look in My Documents I My ebooks Mu Pictures _ Persorial Illustration 18 19 Toltec LDAP Address Book User Manual v1 0 1 gt Select the key Toltec License Key File as per Illustration 18 on the previous page
13. gt Click on the Open button gt Click on the OK button to finish Please be sure that you install a Toltec LDAP Address Book key as a Toltec Connector key will not work 20 Toltec LDAP Address Book User Manual v1 0 1 4 5 Changing the settings of the Toltec LDAP Address Book MS Outlook 2003 Path Microsoft Outlook Tools E mail Accounts Microsoft Outlook gt Open Microsoft Outlook gt Click on Tools on the menu bar E mail Accounts j gt Click on Services in the drop options down menu as shown in Synchronize Illustration 17 left Illustration 19 E mail Accounts This wizard will allow you to change the e mail accounts and directories that Outlook uses E mail O Add a new e mail account view or change existing e mail accounts Directory PO add a new dire E LULIT LUL Ir view or change existing directories or address books Illustration 20 The E mail Accounts window will open up Illustration 18 above 21 Toltec LDAP Address Book User Manual v1 0 1 gt Select the View or change existing directories or address books option gt Click on the Next button to continue The E mail Accounts Directories and Address Books window will open up as shown in Illustration 19 below E mail Accounts Directories and Address Books You can choose a directory or address
14. n information given by Radley Network Technologies CC it agents or Suppliers shall in any way create a warranty CUSTOMER REMEDIES RADLEY NETWORK TECHNOLOGIES CC ENTIRE LIABILITY AND YOUR EXCLUSIVE REMEDY SHALL NOT EXCEED THE PRICE PAID FOR THE SOFTWARE NO LIABILITY FOR CONSEQUENTIAL DAMAGES TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW IN NO EVENT SHALL RADLEY NETWORK TECHNOLOGIES CC BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION OR ANY OTHER PECUNIARY LOSS ARISING OUT OF THE USE OF OR INABILITY TO USE THIS SOFTWARE PRODUCT EVEN IF RADLEY NETWORK TECHNOLOGIES CC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit http www openssl org This product includes cryptographic software written by Eric Young eay cryptsoft com This product includes software written by Tim Hudson tjh cryptsoft com Portions of this software are Copyright c 1993 2003 Chad Z Hower Kudzu and the Indy Pit Crew http www nevrona com Indy Toltec LDAP Address Book User Manual v1 0 1 Table of Contents EWGICOM Gienia torao ies re pak rae ras ec steeaiteea tes naw naive tcietiae Weentcle a dca a mer dea 5 2Manyal OND SI ONS assis Sci a caus vase avg mesial ons e E aden enor tana 6 Sd CIES ICTS ya ice nomena ay neler te dee add
15. nization to use and administer the SOFTWARE subject to the same restrictions enforced on individual users SUPPORT Radley Network Technologies CC or its authorized agent will provide e mail support for the SOFTWARE during the first 60 days after the purchase of the SOFTWARE Support includes configuration assistance how to problem determinations reasonable problem resolutions 2 Toltec LDAP Address Book User Manual v1 0 1 and automatic provisioning of software program temporary fixes Additional support and maintenance packages can be purchased from Radley Network Technologies CC DISCLAIMER OF WARRANTY NO WARRANTIES THIS SOFTWARE IS PROVIDED BY RADLEY NETWORK TECHNOLOGIES CC ITS AGENTS OR SUPPLIERS AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE RADLEY NETWORK TECHNOLOGIES CC ITS AGENTS OR SUPPLIERS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE No oral or writte
16. rned by the laws of the Republic of South Africa RADLEY NETWORK TECHNOLOGIES CC SOFTWARE LICENSE This SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold The SOFTWARE PRODUCT consists of product documentation a Toltec LDAP Address Book application and one or more license keys collectively referred to herein as SOFTWARE All rights not expressly granted are reserved by Radley Network Technologies CC You may not reverse engineer de compile or disassemble the SOFTWARE PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation GRANT OF LICENSE Radley Network Technologies CC grants to you as an individual a personal nonexclusive non transferable license to install and execute a single instance of the SOFTWARE on a single computer or on multiple computers provided that there is no chance of concurrently running two or more distinct instances of the SOFTWARE simultaneously for the purposes of evaluating the performance of the SOFTWARE PRODUCT for a period of no more than 30 days If after that time continued use of the SOFTWARE PRODUCT is desired then the SOFTWARE PRODUCT must be purchased from Radley Network Technologies CC If you are an entity Radley Network Technologies CC grants you the right to appoint an individual within your orga
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