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1. 15 25 Logos must be in a format and size suitable for the Web the gif or jpg formats being the most common ones Actually the best solution is to copy these logos directly from the website of the organisation Preparing an HTML text XXX Access xxx This tab allows you to define Questionnaire s URL Now that your questionnaire is ready you will want your respondents to have access to it The system creates a Web address an URL for this purpose which you will communicate to the respondents either by sending each of them an e mail or by placing a link to the survey on an Internet or Intranet site page This URL follows this syntax http Awww sphinxonline net accountname surveyname index htm Complementary links Clicking on Other links will open a window with a list of complementary links you can communicate e g to the survey s sponsor or to those of your work colleagues who have no direct access to the account xxx results htm shows the single tables of each question with the number of observations and the percentage for each option texts htm shows the list of answers for open ended questions e mail addresses comments names first names telephone numbers etc report htm for an interactive environment in which you can view partial results corresponding to a profile a segment a category of observations country subsidiary etc tables htm to consult individual files or
2. A checkbox allows you to see exactly what respondents will see or to ignore page breaks and conditions In the latter case the entire questionnaire will appear with questions extended over a number of screens and where applicable invisible questions This function is very useful when checking the length of the questionnaire its homogeneity Click on the icon representing a printer located in the upper right hand corner of the page to open a new page with the questionnaire on a single page If the printing dialogue box fails to appear automatically use the Print function from the File menu of your Web browser General properties You can change the language of the survey from here Naturally you will have to write the questions in this language as Sphinx will not translate them But using this option will ensure that system messages like the one indicating that an answer is mandatory will appear in the chosen language Warning if the survey is in Chinese Japanese Korean or Arabic the questionnaire must be written in English the Translations link will then allow access to a page in which you will indicate the translations of each chain of characters 13 25 This dialogue also allows you to change the title of the survey and to associate a logo so that it will appear in the header of the various pages of the form Multilingual surveys You can create Multilingual surveys and the system will then display a cover
3. SphinxOnline User manual Module Declic Le Sphinx Developpement Parc Altais 74650 CHAVANOD France 33 0 4 50 69 82 98 http www sphinxsurvey com contact lesphinx developpement fr 1 25 Declic is the module of the SphinxOnline Manager platform that allows you to set up surveys directly from your Internet browser The various tasks described in this document are the following Preparing the questionnaire with questions of all kinds closed open date organised into parts with corresponding presentation conditions and instructions then format the questionnaire colour size font logo header Disseminate the address of the questionnaire by e mail if you know the addresses of your correspondents or by placing a link to the survey on an Internet Intranet site Follow the progress of the survey by displaying response tables which you may modify as needed and export into Excel Consult the single tables number and percentage of each modality average which are automatically updated Conduct in depth analyses by creating cross tabulation tables average tables factorial charts verbatim reports for open ended questions New survey To create a new Survey use the corresponding link in the left hand menu or above the list of surveys There are three possibilities New survey Copy a survey and Use a model Create a survey When it is created the survey is empty or nearly so
4. Under the Presentation tab indicate the format in which the question will appear check boxes a dropdown menu or a graduated rule for scales Under the Control tab indicate for example whether answering a question is mandatory a logical condition for the question to appear limits for a numerical question Define a question Definition Presentation Control The label of the question is the text that will appear on the form The name of the variable must be unique A short evocative name is best Select the kind of question from the dropdown menu questions may be closed the respondent checks a box or chooses an option from a dropdown menu or open ended the respondent captures the text of the answer For closed questions indicate options by separating them using semicolons You can offer up to 255 options Closed questions may be Closed single Closed multiple Closed ordered Closed scale Closed single The respondent may only give one answer Closed multiple The respondent may provide one or more answers Closed ordered The respondent indicates his her choices in order Closed scale The respondent selects one of the suggested levels The only difference between this and a closed question single lies in the tabulation stage when the software will calculate a medium value For Closed scale questions a Scales button allows you to select predefined scales but you can also a
5. al An okismoble with a lacquered wood interior and inside there would be a countess with a cigarette holder Fast and inexpensive a Limousine Mad Max Dragster mean sourd blaster and al Asst 0 cule tie car a paie blue coup Convertin e inexpensive tast everything bumped and rusted al over ve had t for ages Results for one sub sample As with the table of observations tables and graphs may be built not on the entire set of observations but rather on a subset corresponding to a population a segment a category Use the Limit to a sample link The profile may be simple or multi criteria The definition of a profile is explained in detail in the paragraph on presentation conditions Communicating results Print Use the printer icon in the upper right hand of the screen to reveal a new window containing only the printable area If the print dialogue is not launched automatically choose Print in the browser s File menu Important if you use a slightly older version of the Internet browser you may have to define the printing margins to ensure images are not cropped 23 25 Export to a file Use the export icon in the upper right hand of the screen to reveal a dialogue box in which you may select the output format PDF DOC XLS PPT Once created PDF files cannot be modified and your correspondents must use free tools available from Adobe Acrobat reader or other suppliers like Foxit h
6. applicable In such a case the option will not appear in the results tables nor when calculating the average Presentation format Click on the Presentation tab to modify the question display options Remember that you are only modifying the kind of presentation To modify character fonts and colours use the Format link Available options depend on the kind of question For closed questions possible choices for the presentation of options are checkboxes a dropdown menu or images Definition Presentation Control To what extent do you perform a wide range of tasks at work Not at all A little Quite a lot Very much If you choose radio buttons to present the options the default setting lines the options up in a column but you can change this and set the Number of columns Definition Presemation Control To what extent do you perform a wide range of tasks at work Not at all A little Quite a lot v lt gt Choose the dropdown menu to present your options if there are many of them e g a list of countries Choose to display options in various columns if they are rather short and you want to save screen space If you want to display the options with images a Define link will reveal a dialogue box in which you can select an image for each option For scale questions possible choices for the presentation of options are checkboxes a dropdown menu a set of pictograms or a graduated scale Definiti
7. with a single question to show you the way Before clicking OK Indicate the name of the survey e g Satisfaction survey Insert if applicable a logo which will appear on all the pages Check the box and click on the image space to reveal the image manager Indicate an agency name a period which will serve as cues later on Choose the language in the dropdown menu Your survey can also be multilingual we will cover this later on Enter the name of the survey Note that this name will appear in the address of the questionnaire you will be sending it must be short and evocative without any spaces or accents The survey has been created it s up to you to prepare the questionnaire Use a model Predefined survey models are also available Choose from the dropdown menu or use the Gallery button to select the survey that suits you best interactively by browsing through the gallery by Theme or by Sector Galerie de mod les lt a lt or hospt Pabert Opinion Survey oi wous Housing Satistaction Surve Housing maa Loge Curtem roves Ertertanenert housre Banking details Have you got a bank account O Yes No H yes with which bank D Bigoucks O Moneymaker D Trasteedank Loyaloan Neighbourhood D Other other bank which one Did you open your bank account before arriving at University lt gt 2 25 Use the List link to see the list of questions in the model or the F
8. a table You can also capture observations e g if you have received hard copy answers Consulting Modifying answers Click on the Consult Modify link to access a VCR that will allow you to view the observations one by on You can then use the navigation buttons located above the questionnaire which allow you to go respectively to the first observation the previous observation the next observation and the last observation If you know the number of the observation you wish to consult enter its number and click on the NNN button where NNN indicates the number of observations If you wish to make modifications to the answer remember to click on Save at the end of the questionnaire 17 25 Questionnaire Access Deployment Responses Analyses lakesideEn 0 obs Y Limiter ue profil Data entry 24 Consult Modity ZA Spreadsheet 1 fn Print Delet Description of Stay Please indicate the circumstances of your visi to this region At which village are you staying Chesreni Le Villard Le Mont Lubrin pe Pe 3 O Or Lac2000 O Beauv Rage O Larzon O Cerbon O Margency O Perty O Amoy O Balonsier Ville Bains O Saint Glos O Perringot O Douvanchy What are your main activities whilst in the region Relaxation O Hiking a C Organized visits C Canoeing C Swimming Local life C Gastronomy C Windsurfing E Leisure CO Environment C Vineyards C Paragliding C Tennis C Driving C Fishing C Rafting C S
9. age If you want to change the presentation of a question e g to present the options of a closed question in many columns or to increase the number of lines for an open ended question use the Presentation tab of the question s definition 11 25 Finally you can choose a Header which will be displayed on each page of the questionnaire You can either use predefined models choosing them from the dropdown menu or build your own header To do so click on Personalize Fonts and colours While Declic offers you a range of predefined themes you may select from the dropdown menu you might prefer to apply a specific graph chart or to adapt the colours to the visuals you have inserted The Personalise the theme button shown the following dialogue box from which you may select the font size font colour background colourfor each area of the questions and sections In what type of accommodation are you staying Page header The form appears with a header repeating itself on each pages By default this header only shows the title of the survey and the logo you have chosen You can also either use one of a number of predefined models or build your own header Predefined models Here are two examples of predefined models ae am S i LE BL a as D LAKESIDE TOURISM SURVEY Personalising the header You can personalise this header by preparing it i
10. aie Le Srg Hit eal Clr er ssing values elinora nonrespones oO Lire chasser kean Clmean zl Sted ces l bn Me Cum Detailed statistics Grape fe Stacked bar charts C Piot enenetation Wii 1000 Height Laii D Picture HTML tabte Le Multiple tables a Actes 309 iknow region 3 Type of accommodation iFirst stoy 4 First stay 10 Restourart expense 11 Leisure expense v M Treat scaled responses as matkers VIDetoded statistics Farah Stackedba charts Om Show advanced functions Verbatim report Open ended questions comments opinions may be shown in one of two fashions A list of answers the verbatim report A list of words used the lexicon The lexicon is limited to the 50 most used words disregarding common verbal tools articles conjunctions The verbatim report includes on line per observation Observations You can reduce the verbatim report to include only observations containing such and such a word Type in the words that must appear separating them with a space lt is also interesting to compile in one single list the answers to all open ended questions choose the option All variables Questionnaire Access Deployment Responses Analyses cars2 156 obs a Raw reporting Sinale tables Cross tables Mumole lables L Verbatim a t would have to be a cadillac with bathar interior ar Conditioning of course Vie I
11. ch you have no fluency at all or those using special characters Asiaticor Eastern European languages you can also send a link to a translator Click on Links Modifications during capture Once the capture has begun modifications can still be made to the questionnaire but they are somewhat more delicate as you want to keep already entered data intact For example you can no longer modify options by typing them in a text box and separating them with semicolons You must now use the Modify button which reveals a dialogue box with buttons to add an option delete an option move an option You might also have committed an error in the very type of question defining a closed question as unique when it might actually have more than one answer or a postal code as a numerical question when it is in fact best to have it classified as acode You then use the Change type button for this purpose There is no reason why you cannot add questions or question tables after capture has begun naturally these new questions will remain blank as regards answers already provided You can use the spreadsheet function to complete the observations by hand Formatting Using images xxx If the logo you want to insert is not yet included click on the Add image button then on Browse to search for your image on your computer then click on the Upload button The logo is now in your library Click on the Insert button to place it
12. click on the Apply link To display in another single table you need only select the question from the list above the box For questions which have been grouped in a Question table choose whether to display them simultaneously in a group table or individually Cross tabulation tables A cross tabulation table allows you to signal the relation between two variables Q1 and Q2 If Q1 and Q2 are closed each cell will show the size of the pair of options 21 25 If Q1 is closed and Q2 is numerical each cell will show the average of Q2for each Q1 option If Q1 and Q2 are numerical the table will present the average of Q1 and Q2 but the correlation graph a scatter diagram which will be more significant Important note The person responsible for the study will decide whether scale questions should be treated as numbers or pas in cross tabulation tables and for a numerical question whether the table should use a classification or not Once the variables have been chosen in the dialogue box use the statistics window to select the right options or to Cross tables Row variable 3 Type of accommodation Le Cohann wariable 5 Lerith of stay M M Treat scaled responses at numbers Cidetased statistics Merah stackedber charts Ome E Show advanced functions change the cross tabulation table This bar will vary depending on which of the three cases previously mentione
13. cy or brand names 6 25 Le Questions library Copy questions fror Library O Ma bib ct que asa v O Model actionnaires v An v Label g 1 dc What is your nama al 2 35 What is your sex Maile Female 3 45 How old are you 4 How old are you A NE END PE 5 Al wich year were you born 6 A What is your date of beth dd wnyy What it your martal status Single Co habting Married Devorced 8 45 How many ch dren do you have 8 abc Which townety do you ive in 10 gbc What street do you Eve in 11 A What is your ZPipost code ALABAMA ALASKA ARIZONA ARKI VERMONT VIRGINIA WASHINGTON 12 32 Which state do you come tron 2 Which region do you ive in ALASKA MD_ATLANTIC MOEST N 13 Gun em If this library survey is long you can consult it by reducing it to its sections and you can also search for keywords you indicate in the right hand text area You can type in the start of a word or a number of words You can select various questions by successively clicking on them while keeping the CTRL key pressed down Click on OK to add the selected questions to your questionnaire Inserting an instruction and or image You can insert information elements at the start and end of the questionnaire and also between the questions These elements may be text images or even multimedia instructions blending text and images Y
14. d applies Observations If your table is too wide switch the variables by using the icon next to the list of variables Check Detailed statistics to have the system test the relation between both variables and highlight interesting cells in colour Consult the Methodological Guide for an explanation of the various tests Factorial charts or mappings are an elegant way of showing option pairs which make the relation Multiple tables Advanced users can build more complex tables here grouping a number of variables Flow variable MARGE Cor arabe ICLWIT SSE oF appir Le Table rl Src Hodes Otecressing vas Mignone non responses Test scaled r ponses as numbers Jitter tree miaii proue Flean Cl erie Ci sta der Chirita Cliu Cl Detailed statistics El raph Stacked bar charts Factor map FA ci 1000 ge Layout Crise HTML table Hew long are you staying In what type of accommodation are you staying y Florey vite aia 2 4PPARTEMAMCE Columa sr ist T RUSSANCE L A ppt Fl Table l Shoe tomes Cliscreasig values liore noe respanses Cluse the mocisities groups Pl Frequencies Clr rcenteges By bre Clssgn ticance Detaited statistica Graph Ce Stacked bar charts CFs map CFA Wir tooo Height Layout D ricture HTML baeit 22 25 T Row varians 22 LEFENSE Goin variaba ALENIRETEH Ann Y F T
15. dd your own evaluation scale 5 25 Choose a scale Not ienportart af all Not very important Sometines inportart Quite imocetant Very iroot A stone Maddie manager Employee Maral worker Servic Strongly agree Quite exportart Very importart x2 to x3 More than x3 1 2 3 4 5 6 7 6 9 1 6 7 8 9 10 Very dssatisted Dessatistied Nether satisfied nor dissatistied Satistied Very satisfied j Mo Less Equal More Not at all Maindy not R depends Mainty yes Totaly Poor Satistectory Good Very good Excelert Never Rarely Sometimes Often Very often For questions of the Closed multiple and Closed ordered types indicate if applicable the maximum number de answers allowed use the Control tab Open ended questions may be of the Numerical Text Code or Date Time kind Numerical reserve this kind of questions for true numbers which you will want to use in calculations averages medians Code the number of characters in the answer is limited e g a postal code Text the length of the answer is not limited Date time dates will be indicated in the DD MM YYYY format For Text questions you may indicate the number of lines to be expected on the form use the Presentation tab Adding a question table Where questions are similar e g a series of scales all of which use the same levels you may prefer to present them to the respondent as a questio
16. e associated to whole numbers Use this option to allow decimal numbers Reorganising the questionnaire 10 25 8000 Two icons allow you to move a question upwards or downwards Delete a question by using the cross shaped icon The two left hand icons trigger dialogues offering multiples options Move elements If you have made a mistake in placing the question when you created it it may prove easier to move it directly to the start the end or the right location Manage groups of questions In some cases you can afterwards Group questions Ungroup questions Add a question to a group Duplicate a question Copy the question its definition presentation and controls in a single click Copy attributes This dialogue allows you to modify a series of questions quickly e g copying a list of options or copying the presentation options Formatting Click on the Form layout button to access a window in which you can define the general presentation mode the set of font and colours the header which will appear on each page Page layout 44Click on OK to validate the options Sty Al questions on one page Hew ter Current model v 7 Personalize LAKESIDE TOURISM SURVEY Description of Stay Please indicate the circumstances of your wisi to this r gior Presentation mode You can also choose the presentation mode of all questions by displaying one section per page one question per page or All questions on one p
17. hort walks O Cycling C Horse riding C Other In what type of accommodation are you staying Hotel Camping Appartment gite Friends family ls this your first visit to this region Yes O No How long are you staying 15 How did you hear about this region C Word of mouth p Newspapers magazines E Travel agency C Tourist office Spreadsheet You can use this link to obtain the entire table of all answers with one line per observation and one column per question Questionnaire Access Deployment Responses Analyses x Data entry 4 Consult Mody Al Nona Delete Enreg modif ne Locotion Actheties Dorot accommodation Est stey Length of stay Know region Totolemmense LJ4q L 2000 Local Ife Leisure Appartmentagte Yes 15 Travel agency 200 gt Balonsier Windsurfing Paragiding Friendsitamiy Yi 3 Newspapers nagazines 400 C3 Margency Hiking Terris Canping No 30 Newspapers nagarines 500 C 4 Lec2000 Horse riding Other Appartmentigte No 30 Tourist office 300 ls Lec2000 Localit Leisure Tennis Camping e 14 Word of mouth 400 le Le Ved Hiking Local He Camping No 10 Word of mouth 100 C7 Vile Bains Relaxation Swimming Hotel ves 60 Newspapersimagazines 800 C s Sant Glos Hiking Local He Canping No 2 Word of mouth 200 le Lec2000 Relaxation Swimming Hotel ves 10 Word of mouth 1 000 C 4 Douvanchy Canoeing Wixisurfing Appartmentiyte No 9 Newspaper s napazines 987 1 44Le M
18. ill look Any modification can be made later on moving a question adding a question to a group moving a section These modifications additions can also be made after capture has begun Remember to use the library to make your writing task easier 4 25 Inthe upper right hand corner the icon representing a light bulb leads to a methodological vade mecum you should read over and over Your work is backed up automatically as soon as you toggle from one tab to another or when you go back to the list of surveys However to avoid the loss of your work in the event of for example a break in the connexion use the Save icon frequently Adding a section To define a section you indicate the Label of that section and a specific comment if you want to in the Description section The sections are important because they structure the questionnaire e g in a satisfaction questionnaire you might 3 66 3 66 include opinion behaviour reasons and identity sections which will make the respondent s task easier By default the system will insert a page break in the form before each section You can avoid this by unchecking the box Adding a question Writing a question requires considering three issues its Definition its Presentation its Control Under the Definition tab indicate the label title of the question its type closed numerical text a short variable name and the modalities
19. isplay the results directly on their Internet browser Under the Access tab the Other links button shows a dialogue containing the list of available links results htm shows the single table of question with the number of observations and the percentage for each option texts htm shows the list of answers for open ended questions e mail addresses comments names first names telephone numbers etc report htm for an interactive environment in which you can view partial results corresponding to a profile a segment a category of observations country subsidiary etc tables htm to consult individual files or review the structure of the survey see the entire table of observations or access a Statistical summary Saving Relaunching an analysis Two icons allow you to save and relaunch an analysis Once the analysis has been prepared you have selected the right options the appropriate graph type etc you can either assign the analysis a name or leave the default name The 24 25 list of previously saved analyses is compiled and you can relaunch an analysis during a later session without having to reprogram it 25 25
20. member to click on Save at the end of the questionnaire Questionnaire Access Deployment Responses Analyses Pas 1 12 obs Is e Data entry 4 Consult Modify Description of Stay Please indicate the circumstances of your visit to this region At which village are you staying Chesreni O Le Villard Le Mont Lubrn Lac2000 O Beau Rivage O Larzon O Cerbon O Margency O Perty O Amoy Balonsier Ville Bains O Saint Glos Pertingot Douvanchy What are your main activities whilst in the region C Relaxation O Hiking C Organized visits C Canoeing C Swimming C Local life C Gastronomy C Windsurfing C Leisure C Environment Vineyards o Paragliding C Tennis a Dring O Fish ng C Raf ng C Short walks L Cycling C Horse riding C Other In what type of accommodation are you staying Hotel O Camping Appartment gite FriendsMamily Is this your first visit to this region O Yes O No How long are you staying How did you hear about this region C Word of mouth C Newspapers magazines C Travel agency C Tourist office Next ai gt 19 25 Limiting to one profile The Limit to one profile link allows you to reduce the table des observations to a subset corresponding to one profile a filter For example if you wish to see only those answers provided by people who have stated they are staying at the Location Lodging Filter definition These pr
21. n an editor 12 25 Htmi editor BlLU EFRMM F w 4 amp F 0 TITRESPHINX In this way you can place enriched text and images which will appear on each page of your form The toolbar buttons are the same ones as those commonly found in Internet applications and word processors to change the colour typography font The Insert an image link grants you access to the image library Ensure you do not Copy Paste from your own word processor the images will not function the text format will be poorly reproduced and might not function on some browsers You can also use keywords which will automatically be replaced in the form LOGOSPHINX will be replaced by the logo defined in the survey s general properties TITRESPHINX will be replaced automatically by the title you have given to the survey For advanced users if you want a header and footer on each page e g to add a link to legal mentions or the e mail address through which the person responsible for the survey may be reached insert the keyword PAGESPHINX in the header and the system will replace it with the questions during execution Preview and impression You can preview the form you are preparing at any time by clicking on the Preview button Preview Oigr ore skip logic and page breaks E LAKESIDE TOURISM SURVEY To what extent do you perform a wide range of tasks at work Not at all O A little O Quite a lot Very much Bod ms
22. n table You may thus insert a Question table in the questionnaire for which you will provide a label a short name a type and options levels When you create such a question table it contains a single line You then use the New line creation button to add lines to your table Indicate each line s label and short name Definition Labe My idee Police Freotves Group 2 Modify Presentation Control Type Closed scale Seorings Not important at afl Not very mocrtant Sometimes important Quie important Very important 14 Use the library 12 Sun and sand Sport and physical activity Making thends and meeting people Going on organized vists tv ro someewhere Comfortable ng out in nasturefihe courtrysiie TS My ideal holiday involves ce Not emportant Not very at all mportant Making frends and meeting people Going on organized wsits Having lots of lively entertainment Staymg somewhere comfortable Being out in nature the countryside Hawng an all in one package deal Peace and queet Being with family Rather than typing your question you can copy it directly Sometimes important From the standard library of questions where hundreds of identity opinion and behaviour questions are available From any of the many survey models to be found in the gallery From any of your other surveys This may prove quite useful when you wish to avoid having to retype a long list of agen
23. ne a Jump Click on the Define link under the Control tab then click on the Add button to define a new jump or on Delete to eliminate a useless or poorly configured jump Jump definition For a Jump definition you must first indicate the question which will trigger the jump Click on the Go to the question radio button by selecting this question from the dropdown menu or on End of questionnaire Complete the jump definition by specifying the jump condition This condition is a profile which will appear in the manner as the Only show if display condition See above If the jump was incorrectly defined you must delete it and redefine a new one Advanced controls Hide this variable in the data entry form Use this option e g to identify many groups of respondents You create a code question which does not appear on the form but which will be added to the link under the format index htm id xxx or index htm id yyy Show options in random order Use this option to avoid having options in a closed question always appear in the same order thus avoiding bias Calculation formula You may automatically calculate for example an average score by indicating the calculation formula Average V1 V2 V3 Formulae are written in a programming language similar to BASIC You can display a document describing the language syntax in detail and providing many examples of formulae Decimal number By default numerical questions ar
24. ofiles may be single or multi criteria where more than one variable is used For details on using these profiles see the paragraph on Presentation conditions in the questionnaire Analyses The Analyses tab allows you on the one hand to consult the automatic tabulation of the survey and on the other hand to build you own tables by selecting the type of graph and the appropriate options Tabulation By default when you click on the Analyses tab you are sent to the automatic tabulation of the survey which shows the table and bar graph for all closed and numerical questions in the survey Click on the Export button to produce a PDF or Word file with this automatic tabulation See the paragraph on Exporting for more details Questionnaire Deployment Responses Analyses Paina abana A lakesideEn 12 obs Detailed analyses These analyses may involve on variable Single tables link two variables Cross tables link or many variables multiple tables link Open ended questions are traited separately Verbatim report link To get a better understanding of how to use these analyses use the upper right and icon which represent a light bulb to reveal the Methodological Guide document or click here 20 25 Single tables First a dialogue box will allow you to choose the question and the kind of graph to be used Les Single tables Total expenditure per per
25. on Presentation To what extent do you perform a wide range of tasks at work Not at all lt gt Definition Presentation Control To what extent do you perform a wide range of tasks at work Le t Nat ot oll amp little tite lev Varu mich lt gt For text questions select the number of lines to be set aside on the form one line if the information asked for is a name or e mail address more lines if you are asking for an opinion Capture controls Capture controls meet three needs Ensuring the question will not be ignored mandatory answer Ensuring the question will be properly answered integrity constraints 8 25 Ensuring the question will only appear if it is relevant presentation conditions and jumps If you check the Mandatory response option the respondent will not be able to move on to the next screen or save the questionnaire without first answering this question Integrity constraints For numerical questions indicate a minimum and a maximum if applicable For multiple and ordered closed questions choose the maximum number of answers allowed or leave the field blank if there is no limit to this number For code questions you may choose to indicate a format To use this function you must be familiar with the usual language of regular expressions which we will not describe here For example you would write to ensure the code does indeed look like an e mail addres
26. orm link to view the model as it will appear to the respondent When you use a model you can select only those sections you wish to keep You will still be able to add a section you might have forgotten to check later on Copying a survey Use this option if you want a survey which is similar to one of your previous Surveys Only the questionnaire will be duplicated not the answers Steps in a survey The task is organised around five tabs Questionnaire Access Deployment Responses Analyses Under the Questionnaire tab you write the questions and instructions for the questionnaire add the presentation logic if needs be and choose presentation options Under the Access tab you can capture a message of acknowledgment which will appear once the answer has been recorded as well as a closing message for the survey You can also follow survey activity reinitialise all answers control the accessibility period Under the Deployment tab you can use the e mailing tool to send the survey URL to respondents Under the Responses tab you can manage existing answers consult the files download the data table delete modify export Under the Analyses tab you gain immediate access to the automatic tabulation of the survey the single tables for all questions and you can build your own cross tabulation tables by specifying statistical tests the type of graph the figures to be displayed Questionnaire Workspace The following
27. ort Other Friends itamity Yes s Tourist office 00 J 4zkec2000 Relaxation Swimming Hotel No 15 Newspaper s negazines 1 500 lt gt The header of each column shows the name of the variable So it is worth your while when you create the survey to spend a few minutes to give each question short and evocative names If there is a considerable number of answers the display will break down into a number of blocks lt lt lt and gt gt gt buttons allow you to navigate between these blocks Use the dropdown menu to access one of the blocks directly especially the last one to consult the last answers recorded Click on a column header the table will shrink to this question only and the answers will be displayed in full and over various linesfor long open ended questions Click on the triangle shaped image to sort the file of answers using this variable Click again to invert the direction of the sorting This environment allows you not only to consult the table of observations but also to modify it 5 L c2000 Locallife Leisure Tenr s Camping 6 Le Vlerd Ming Local He 7 Vie Bains Relaxation Swimming g Sart Glos Hiking Local He 9 Lec2000 Relaxation Swinening oOoooo0 0 40 Douvanchy Canoeing Windsurfing 18 25 Choosing variables By default all variables are displayed in the window but you may prefer to see the answers for a subset of questions whether to avoid using the horizontal scrollbars or to e
28. ou can use these instructions to for example Introduce the context of the survey prior to the first question Reassure the respondent on the confidential nature of the information Associate a question to additional instructions You can also insert images whether for aesthetic or humorous purposes or to present images the respondent must evaluate Note that you can represent each option of question by an image Ornstruction C mage Mamada led magts low to edt Do you like that A x a Three radio buttons allow you to choose between a text instruction an image or a multimedia instruction i e one which includes enriched text colour font boldface and one or more images Insert a page break Use this option to force a page break in the form e g to avoid having long screens with scrollbars which might lead the respondent to miss the Save button Scale questions For scale questions in the tables the system will calculate an average from the statistics based on the values assigned to each level By default the value 1 is associated to the first option the value 2 to the next and so on You can change the values in the following dialogue box by clicking on the Scoring link B Scoring 7 25 Enter the values associated to each option or leave the field blank if this option is to be excluded when calculating the average This would be the case for example of an option which read Not
29. page in which the user must choose a language TAAK Choisir la langue Choose language BB pondre en Fran ais EE Antworten in Deutsch ES Responder em Portuqu s T Contestar en Espa ol BB Rispondere in Italiano MM iF Chinese 2 Gai Uapanese du 2 2 179 Choosing the languages The Translations link allows you to display the language choice dialogue Check the languages that will be used Translating You must now provide the translation of each chain of characters Translation Translate from EN Engith Translate to Fit Freech How ore you staying How long are you staying n r How chd you hesr about thes region How did you hear about this region V ord of mouth Word of mouth Newspaper simagarnes Newspaper SANAAT eS Travel agency Travel agency Tourist office Tourist office Ex e Ex pendir Please indicate how much you expect to spend in Francs during your vist Picasa ixicate how much you expect to spend in Francs during your vist Total value son Total expenditure per person us anaes a Of this how much wal be spent or Of this how much wil be spent on Acoomenodation Accommodation Shopping Shopping Restourarts Restourerts Leisure actives Leisure octivties You can use the Copy Paste functions to reproduce character chains you already have e g in your word processor 14 25 External translators In some cases and particularly for languages in whi
30. re than one which will trigger the condition lf you choose a numerical question a text field will appear in which you may enter the range of values which will trigger the condition If you choose an open ended question you may indicate in the text field the word whose presence will trigger the condition If you check the Multicriteria box new buttons will allow you to indicate a number of conditions Click on Add or Delete to modify the list of conditions Select the line of one of the conditions to complete or modify it Filter definition 9 25 When you stipulate conditions bearing on a number of criteria you must specify whether all conditions must be met or whether a single one is enough For example your question only applies to men between 25 and 40 years old meaning you require a condition regarding sex and another one for age You must therefore select the All the conditions option On the other hand if your question applies to all dissatisfied people you will have as many conditions as there are satisfaction criteria You must then choose the At least one condition option Jumps There are cases where an entire section of the questionnaire becomes irrelevant when a certain question is answered in a certain way e g all questions concerning satisfaction with a service will apply only to those people who have used the service In such cases rather than use the Only show if option for each question you can defi
31. re your main activbes whist in the region 3 eZ M what type of accommodation are you staying 4 ox sithis your fret viet to this region 45 tow keg are you staying 6 a2 4ow dd you hear about this region Expenditure 7 45 Total expenditure per person DT this how much wil be spent on 8 Accommodation a Seeine lt a Chesrer Lac2000 M Iclaxation Swimming Totei Camping Apps Yes No Mord of mouth News Once an element has been selected the options required to define it its presentation and its controls are displayed below the list Definition Presentation Control Label via it your occupation ariable name Occupation Type Closed single indicate response modalities separating them with semicolon Farmer serice marier Professionsl Maddie manager Gaployee Marsan worker Service employee Other v You use the icons on the left of the list to move copy duplicate features or delete the selected element 8000 Writing the questionnaire To add an element click once on the corresponding creation button A dew observations before describing this writing in further details The question or instruction will be created immediately below the currently selected question A quick glance at the list before clicking allows you to ensure the question will be created at the right location You can use the Preview button at any time to see how the questionnaire being prepared w
32. review the structure of the survey Access control XXX 16 25 Controlling the access to the form xxx You can open or close the survey When the survey is closed respondents trying to access it will see the message The survey is now closed or your own personalised message Controlling the access to results When the survey was created a password was automatically set up to impede unwanted access to its results You can change or delete this password although we do not recommend this which will be asked before access to the survey results is granted In this manner you protect the data against access by unauthorised persons who might have learned the result access URL xxx Post save messages In this Dissemination page you can personalise the messages which will appear after the questionnaire has been saved or once the survey is closed Use the Modify buttons to personalise these messages The HTML editor described earlier to personalise the header will allow you to perform any formatting you may wish to Dissemination The Deployment tab allows you to send personalised e mails with a link leading to the questionnaire This function is described in greater detail in the chapter on e mailing Responses The Responses tab allows you to consult modify delete answers to the survey You can view the captured answers either in the form itself or in
33. s or to ensure the postal code does indeed have 5 characters For date questions choose a date format from the dropdown menu day month year day month hour hour minutes full date Si the date is a day month year one a calendar will appear when the respondent clicks on the date field Display conditions If you check the Only show if option the question will only be displayed if the answers to the previous questions meet a condition e g the question Explain the main reasons for your dissatisfaction will only appear if the respondent has previously indicated he she was dissatisfied These conditional displays may depend on a single question single criterion condition or on many questions at the same time multi criteria conditions e g if the respondent has children and has stated she watches television she will then be asked questions on the stations programming for children Note that these conditions are applied in real time i e the conditional question appears or disappears as soon as the right box is checked Defining a condition is done in the following dialogue box E Filter definition Indicate the question which governs the condition Select this question from a dropdown menu you will see how useful it is to assign evocative variable names to the various questions If you choose a closed question a list of options will appear from which you may select the options use the CTRL key if there are mo
34. shows the main Declic screen with tabs list of questions and elements for the creation definition and organisation of the questionnaire Questionnaire Access Deployment Responses Analyses lohesidetn 0 observations The survey is open kd 1 Fonn ayout Preview A Pr perte Transtation CCR once nol Stay SB socio EEE _ Le At which village are you staying Chesrert Lac2000 A 9 luestion 2 27 Ad we your as vtt regen ot im Question N what type of secommodabon ar Aaroa 4 pr R 4 b2 Sthis your fret vist t s regon to B Library 45 tow keg you ng C e a a Expenditur EA Inswuction Image 7 45 Total expenditure per tO Page break El Mtis how b t 8 Como amp x a AOI lt gt _Detintion Labe Description of Stay The window header displays a summary of survey information as well as general editing buttons for the questionnaire recording formatting preview header translations methodological assistance 3 25 The left hand panels allow you to write or insert new elements in the questionnaire These elements are Sections Questions Instructions images and Page break Al Ingiru tion riage Questions appear in an easy to use list particularly useful when the questionnaire is long The selected question appears on a blue background LAKESIDE TOURISM SURVEY Description of Stay Lo At whith viage are you Bayi 2 n Mha a
35. son 7 Total 7 Mean 673 92 Choose the varistie 7 Total expense we a Division into 6 classes of the same amplinade Choate the variable M Graph Bar graph v Detailed statistics Graph Bar graph v vV th 600 O Picture F shew advanced functions HTML tobie The frame on the left hand side of the screen will allow you to select the suitable options then click on Apply These options involve part of the table s display type of graph display of totals sort or its mode of calculation Ignore non responses Group options Check Detailed statistics to display other noteworthy values such as the rate of answer For numerical variables other noteworthy values besides the average mean sum typical gap will also summarise the answers to this question Certain options are specific to a type of question and only appear when needed for closed questions you might group options Group modalities insert Mouse 1 304 Camging 2 In what type of accommodation are you staying Personnalized classes 400 600 vicate range of classes u For open ended questions you might display the response table the verbatim report or the word table the lexicon These groupings and classes are recorded and may be used during later sessions and in the cross tabulation tables see below Observations Once the options have been chosen remember to
36. think What oise Cadillacs A 9 Choisir la variable Come with al the options arway Hike things to be standard dont like too marry fantasies fm a tradtionsket 19 LEAL CAR Y Le roomy Imousine Toutes les variables a Collection car A 1962 Corvette red with white leather interior 425 HP They dont make them anymore because t s too dangerous b gt racing Car very povrer ii Red ce bie Appliquer A two seater just for the weekends Sunday drives t s a corrvertibie too Verbatim R s got to be new with the most powerful engine A sky roof Defintoty a radio and cassette recorder Trier selon A large car A cherokee Jeep a Chrystier minivan a voyager Navy blue or dark green A big car to get lots of people in 1 dont dream about cars As long os drives me around and doesnt use too much gas A hog shiny limousine Black BAY Mercedes Powerful speedy t would be black or dark Contenant le s mot s OLexdque des mots Eig inexpensive needing very Riia petrol and Comtortakte R would be freedom car could go anywhere with and escape On any rois live cars Al cars Arry cars wart a fast one Comfortable one a big one a smal one I wart a yelow one a red One Naty one A James Bond car that can take off Ext not with guns and o on I never dream about cars 8 should be nice comlortabie and clean I have to have the hook at the back to Noid the trader to put my cemert and wood Yeah bad t up Rootrack and
37. ttp www foxitsoftware com to read them You have formatting options portait landscape alignment within the page and you can configure a footer e g with the survey name and date DOC files must be read with a word processor Microsoft Word or Open Office If you want to complement the analyses with comments or set certain numbers in exergue you must choose the Word Table option rather than Images this last option is more appropriate when preparing reports with a more elaborate presentation such as those built using Sphinx Plus XLS files must be read in a spreadsheet program Microsoft Excel or Open Office In this case graphs and typographical enhancements are ignored only the figures are copied to the spreadsheet cell PPT files must be read with Microsoft PowerPoint or the Open Office presentation software This automatic slideshow generation is better suited to the reports created using Sphinx Plus which have a landscape configuration and an appropriate size Copy Paste Often it is easier once and analysis has been prepared to select a table and or graph from a page copy it Ctrl C or Edit Copy toggle to the word processor and to paste the elements You can also before copying easily select all the elements by using the reverse button of your mouse and the Select all option Providing a link to results To communicate the results to your sponsors you may prefer to sent them a link they can use to d
38. xport See below a subset of questions Click on the Variables link to reveal the following dialogue Variables 3 Shoppng expense 10 Restmrant expense 11 Letsure expense 14 Making friends 15 Visas elect all Sort by ro fort Pressing down on the CTRL key successively select the variables you want to see displayed dropdown menu also allows you to choose to display closed questions by Options names or Options numbers The third option of the list Scale numbers allows you to see the optionsfor closed questions and the scale values the value associated with each level for scale questions From this window you can choose direcily the variable to be used to sort the table Delete observations Check the observations then click on the Delete button You can use the All None to select or deselect at once all the observations in the current block Modify an answer Click on the cell you wish to modify to reveal an area in which you can modify the value of the cell Depending on the type of variable the zone will reveal one or more dropdown menus or a text box Once the modification has been made click on OK to hide the zone The cell remains coloured to remind you of the cells you have modified Remember modifications will only be saved if you validate them with the Save modifications button Capturing answers Click on the Data entry link to access a new capture form If you wish to add the observation re

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