SPOL\User Manual
Contents
1. Document Management a View File Name File Type File Size File Date wt Agenda IM AC doc Microsoft Word Document 66 5 KB 09 22 2011 03 24 PM Ei SP2011 LibrarySatistactionSurey _xisx Microsoft Excel Document 7 64 KB 09 23 2012 03 37 PM gt Link Management Link Double Click to View URL Inst Research Page http Wwww amazon com 1 Gap Analysis The Gap Analysis data store is used to associate specific results to each other for the purpose of creating individualized action plans The data store allows users to select a specific Intended Result Actual Result and Use of Result with text areas for Gap Analysis and Action Plan 2 SWOT Analysis This objective may flow from an analysis of your internal strengths and weaknesses and external opportunities and threats If so document these findings in the SWOT Analysis framework 3 Document Management Provides access to the Objective Document Repository Documents are first uploaded to the repository then assigned to the appropriate Objective The institution will either establish the directory structure for you or provide instruction for creating directories For more information on the Document Repository see article here 4 Link Management Provides access to the Objective Link Repository Web Links are first created in the repository then assigned to the appropriate Objective The institution will either establish the directory structure for you or provide instruction fo2. EME 2040 Introduction to Technology for Educators P HUM 1233 Humanities Literature Baroque to Present PY CIS 1000 Introduction to Information Technology ENL 2022 English Literature after 1798 P CGS 1100 Introduction to Computer Applications for Business CGS 1060 College Computing P SYG 2010 Social Problems F SYG 2000 Introduction to Sociology P http strateqyu strategicplanningonline co Internet Protected Mode On co w oy a mm eo po e ADDING amp EDITING OUTCOMES 7 On the Outcome Edit page enter o Outcome Title include an Outcome Number o Outcome Description what you want to see demonstrated o Outcome Operational Status the stage of the assessment cycle that you re in for this outcome o gt Outcome Type o Planning Year with Multi Year Indicator 8 Upon lt Save gt you ll navigate to the Outcome Details page Click lt Edit Outcome gt if you need to go back to the edit page 9 If this outcome supports one or more program goals click lt Edit Program Goals gt to select 10 Click lt Edit Stakeholders gt to select the groups addressed by the outcome such as students faculty donors etc 11 Of the courses that have been added to the program select the Courses where this outcome will be measured o For each course identify the skill level addressed for this outcome o If the outcome is explicitly addressed in the course syllabus click on the
3. ENC 1101 English Composition I ENC 1102 Engish Composition I pem Common a ansni ae Pete Retin T0110 P Add Rube to Meapure TUZV2011 03 34PM Create Measurement Customer service software powered by Desk com mhtml file S SPOL User Manual Strategic Planning Online The Rubric Detail Page mht 3 3 2015
4. Lo g on to S P O L Confidential R N SPOL is a web based application so you can logon to SPOL from work home or any other location where you can get to the internet However it s possible that your institution s version of SPOL is located behind the firewall which would require you to first logon to your network before accessing SPOL https untdallas strategicplanningonline com spolnet Strategic Planning Online SPOL Address SP Empower Your Planning Process Forgot My Password CLICK HERE Username Password Empower Your Planning Process 1 Type the SPOL web address URL into the address field of you your web browser to navigate to the SPOL Logon page 2 From the SPOL Logon page enter your Username and Password licemamc thal Ce and then click the lt Logon gt button Password 3 If you click the Remember Login checkbox on the Logon page 3 your Username and Password will be saved to your computer Remember Login 4 If your logon fails you can reset your password by clicking the Forgot My Password CLICK HERE Forgot My Password CLICK HERE link 4 Forgot My Password CLICK HERE a SPOL will send an email to your college university email account providing you with a temporary password b Return to the Logon page and logon using your normal Username and temporary Password the system will prompt you to create a new Password and to verify it by entering it a second ti
5. Each SPOL module has its own Homepage click on the appropriate button on the Navigation Bar to access the homepage The Homepage will provide you with a variety of selections to interact with records in the module in three basic ways 1 View which may allow you to Edit from there 2 Add and 3 Search BREADCRUMBS Just below the Navigation Bar on every page is a blue banner that contains navigational Breadcrumbs The message on this banner will tell you the steps followed to get you to the current page The format of the Breadcrumbs is First Page Name gt Second Page Name gt X Page Name gt Current Page Name You click ona Page Name in the Breadcrumbs to navigate directly to that page My SPOL gt Accreditation gt All Standards ICON TRAY An Icon Tray appears at the upper right of most pages in SPOL just below the Breadcrumbs banner The Icon Tray contains the valid actions available to you for this page and will remain at the upper right of the page as you scroll vertically You will find some combination of the following icons actions in the Icon Tray ZARA Back Click the Back icon to navigate back to the previous page For best results use this Back button rather than the back button on your browser Print Click the Print icon to view the Reports available from the page based upon the record displayed The More Reports options will take you to the SPOL Reports Homepage Save Click this ic
6. lt Edit gt on the Stakeholders title bar to select the groups addressed by the measure such as students faculty donors etc 5 Click lt Add Rubric gt to create the rubric s for this measure e Rubrics can represent the grading instrument used for this activity e Rubrics create the data entry template for outcomes data file S SPOL User Manual Strategic Planning Online SPOL Assessment 2 Measures amp Ru 3 3 2015 Strategic Planning Online SPOL Assessment 2 Measures amp Rubri Edit This Measure Page 2 of 4 Outcome Name 2 Gen Ec Civic Engagement Outcome Description Through the Ganeral Educatian requirements wilhin the Associate in Arts degree the etudant will underscand and exhibt civic encagementand social responsibility Measure Tithe ERP ID 22 Section Exam 18th Century Eurogean Art Measure Description Measured by stancardized qiestians givenin exam atthe conclusion of section on 18th century European art Measure Details Back 2 2 Section Exam 18th Century Measure Effectiveness 100 European Art an Measured by standardized questions given in 95 ge exam at the conclusion of section on 18th 70 century European art 60 50 40 30 20 10 o Projected Actual k Measure Details Projected Score 60 View Actual Results Add Measure F Delete heasu Edit Wweasure H Planning Years 2070 2077
7. 10 12AM EDT SPOL ASSESSMENT 1 PROGRAMS amp OUTCOMES Editing Your Program 1 Click lt Edit Program gt to update Program Title Program Description Mission Statement Outcome Types Program Manager 0 O O e e 2 Click lt Add Program Goal gt to create broad goals related to student Knowledge Abilities Values Behaviors e fe e e 3 Click lt Edit Planning Units gt to add all planning units that are active participants in this program 4 Click lt Edit Program Members gt to add individual users to the program which will allow them to add edit outcomes and other program data 5 Click lt Edit Courses gt to add the major courses to this program o gt Don t include Gen Ed courses or electives outside of your control o Sequence the courses to determine the order the course will appear in the Program Assessment Map gt Search for courses by Course ID or Course Title 6 Click lt Add Outcome gt to begin adding outcomes to this program Student learning outcomes co Operational outcomes file S SPOL User Manual Strategic Planning Online SPOL Assessment 1 Programs amp Ou 3 3 2015 Strategic Planning Online SPOL Assessment 1 Programs amp Outco Page 2 of 6 Program Details 3 cum General Education Program Effectiveness Program Description General Education provides students with a broad 91 common foundation of study upon which to build an Undergraduate education The
8. 2013 Type Research Discovery Priority High Budget 3300 Due Date 01 31 2014 Completion Date Status Ongoing More gt gt Total Objective Budget 8 324 1 Planning Years In most cases an Objective is created as Single year Multi year No which only displays the single year attached to the Objective There are circumstances and or institutional methodologies however where Objectives are Multi year Multi year Yes e Multi year Objectives In concept Multi year Objectives are created when a single project requires multiple years to complete e g construction projects campus wide technology enhancements etc There are however instances where institutions represent continuous improvement by extending the life of a single Objective across multiple years to provide evidence of progress In functionality a Multi year objective retains the same Objective Title Objective ID and Objective Description Tasks will also continue across multiple years but all other data stores will remaining specific to a Planning Year 2 Institutional Goals Which goal s or part of the strategic plan does the objective support or advance The Institutional Goals data store is typically where you institution s Strategic Plan Core Themes or Strategic Initiatives are represented The data store is multi select which allows users to select a primary goal that the Objective supports along with any additional goals that the Objective advances
9. Destination Planning Year gt Select the the lt Single Year gt Radio Button Select the button lt Copy the Objective s and all the associated data to the next Planning Year gt Select the carrot next to the appropriate Planning Unit s to reveal the Objectives Check the lt Single Year Objectives gt to copy Select the lt Copy Data gt button NOOR WYN 2 MOVE THE OBJECTIVES AND ALL ITS ASSOCIATED DATA TO THE NEXT PLANNING YEAR Selecting this option will move the Objective s and all its associated data to the destination year Once selected users can expand the appropriate Planning Unit and select which Objectives they would like to move See below image mhtml file S SPOL User Manual Strategic Planning Online Copy Objective Data mht 3 3 2015 Strategic Planning Online Copy Objective Data Page 3 of 5 Copy Data Original Planning Year Destination Planning Year Single Multi Year 20122013 me 2013 2014 m Single Year Multi Year Copy Options Copy the Objectives and all the associated data to the next Planning Year Move the Objectives and all its associated data to the next Planning Year Copy the Objectives and choose the associated data to copy along with it The Objectives listed below have been identified as single year Objectives identified as single year are individual objectives which typically require one year to complete Performing the following operation will copy an Objective to the 20
10. Objective When the Objective is Multi year the Objective ID will remain the same across multiple years When the Objective is Single year Multi year No the Objective ID will be unique regardless of the Objective s content or the year 8 Objective Status The current state of the Objective The Objective Status dropdown is populated with institution created status options 9 Objective Purpose What kind of objective is it What purpose does it serve The Objective Purpose is the primary category for which the objective was created or supports The Objective Purpose dropdown menu is populated with institution created purpose options 10 Objective Description The full description of the objective See Create a New Objective article for more information mhtml file S SPOL User Manual Strategic Planning Online The Objective Detail Page mht 3 3 2015 Strategic Planning Online The Objective Detail Page Page 3 of 7 Planning Years ie Edit Planning Years A 2012 2013 07 01 2012 06 30 2013 2013 2044 Current 07 01 2013 06 30 2014 E 2014 2015 07 01 2014 06 30 2015 20715 2016 07 01 2015 06 30 2016 Institutional Goals JETEN Objective Types E Add Edit _ Priorities Student Access and Success Student Outputs Retention Safely amp Security Access to Learning Strategic Partnerships Educational Programs F Edit hl Expand All Create format for weekly information literacy wo
11. Planning Unit Manager approvals will route to the next Planning Unit in the approval chain and rejections will route back to the previous Planning Unit in the chain Objective Unit Managers and System Administrators also have the ability to Remove All Approvals resetting the Objective back to Draft When approval actions are applied an automatic system generated email will be sent to the appropriate manager in the approval chain e Approval Status The Approval Status area displays the current state of the Objective Messages such as Draft Awaiting Approval or Approved will be displayed in this area The approval status image however is accompanied by colored indicators notifying users as to where the Objective is in the approval chain Green indicates that the Objective has passed through approval Orange indicates that the Objective is pending approval by either a Unit Member or Unit Manager Member approvals will route to the Unit s Manager Yellow indicates that the Objective is pending approval by a Unit Manager Red indicates that the Objective has been Rejected or Passed back for further work 6 Objective Approval Notes Notes can be added to any approval action and previously added approval notes can be viewed from the Objective Approval Notes dropdown When an approval action is applied the Notes text box will appear When the Reject Objective action is applied a Note will be required 7 Objective ID The unique identifier given to the
12. notepad icon and copy amp paste the language from the syllabus 12 If the outcome supports an accreditation standard select the standard s from the Associated Standards section 13 If the outcome provides data for an objective or if an objective has been written to improve performance on this standard select the objective s from the Associated Objectives section file S SPOL User Manual Strategic Planning Online SPOL Assessment 1 Programs amp Ou 3 3 2015 Strategic Planning Online SPOL Assessment 1 Programs amp Outco 14 Click lt Add Measure gt to begin adding measures to this outcome it This Outcome Outcome Tithe Hide In Program Assessment Map 2 Gen Ej Civil Engagerneril Outcome ID Programe ERP ID GenEd 2 201 34 Genera Educaion Cutcome Operational Status Outcome Type n Planning GeneralEducation Student Learning Original Planning Year Multi Year Outcome 2010 2011 es Mo Outcome Description Tiroughthe General Educatior requirements within he Associate in Arts degree the student will understand and exhibil civic engagement and social resporsibilite Page 4 of 6 file S SPOL User Manual Strategic Planning Online SPOL Assessment 1 Programs amp Ou 3 3 2015 Strategic Planning Online SPOL Assessment 1 Programs amp Outco Page 5 of 6 Outcome Details O naki 2 Gen Ed Civic Outcome Effectiveness 100 OU Engagement Through the sen
13. of your college or university PRIMARY FRAMEWORKS OR ENTITIES We use four basic frameworks to represent your organization from the perspective of individuals departments cost centers and activities or initiatives These frameworks are 1 Users individuals who will logon to SPOL to perform work 2 Planning Units offices department committees and other operating units within the institution 3 Budget Accounts the individual department level budgets that fund the operations of the institution 4 Programs planning units and or users working collectively on activities or initiatives that support the college or university mission A fifth framework Accreditation Standards represents best practices formulated from within or outside of your organization that impact the focus of unit planning assessment and budget allocations The figure below illustrates how these five frameworks fit together Accreditation Standards Planning Unit Sie Planning Unit Planning Unit Program Account Budget Account Planning Unit Program Planning Unit Budget Account Version 4 1 Strategic Planning Online LLC 1of1 Strategic Planning Online Create a New Objective Page 1 of 3 l 0 i S rt i Welcome H D Stearman My Cases Home gt Planning gt Create a New Objective Create a New Objective LAST UPDATED MAY 26 2014 11 21PM EDT Creating a New Objective Objec
14. which Objectives they would like to copy Users may also choose to add or remove elements from specific Objectives by selecting or deselecting options underneath the Objective itself Institutional Goals Objective Types Planning Priorities Tasks Tasks Budget Assessment Measures Intended Results Status Reports Actual Results Use Of Results Gap Analysis SWOT Analysis Units Impacted Associated Plans amp Standards Associated Outcomes Document Management Link Management Check All Expand All 9 Bg Copy Data My Planning Units 40000 Academic Affairs CHK Objective ID Objective Title Implement Living Leaming Centers Institutional Goals Objective Types Planning Priorities Tasks Tasks Budget Assessment Measures Intended Results Status Reports V Actual Results W Use Of Results C Gap Analysis C SWOT Analysis Units Impacted Associated Plans amp Standards Associated Outcomes Document Management Link Management 40200 Continuing Education Reset Options 40100 Distance Education Select the lt Originating Planning Year gt and then select the lt Destination Planning Year gt Then select the the lt Single Year gt Radio Button Select the button lt Copy the Objectives and choose the associated data to copy along with it gt Select the data elements to be copied to the Destination Year These data elements are represented on the Objective Details page Users may choose to add or remove these data elements S
15. 01 2013 Completed 3875 Description 9 Create format for weekly information literacy workshops to be held beginning Fall 2013 Workshops will be three hours long Library faculty and staf will be located throughout the open computer lab to provide assistance with research Short presentation topics will be covered during the workshop repeated once per hour with a different topic each week Remarks B Date Entered By Remark 05 06 2013 Alvarez Linda Committee approved 0701 2013 Alvarez Linda Format complete pending committee approval 1 ie 4 b View Budget WF View Assignments is Indicates Required Field 1 Start Date The date that the Task or Action begins 2 Task Type A list of any categories that your institution has established for Tasks Used primarily for reporting purposes the Task Type field is not a required It could be that your institution is not using this field in which case it will either be empty or only have one option to select e g Not Used 3 Priority Level The overall priority of the Task System default entries are High Medium and Low but additional priority levels can be added by navigating to Admin gt Priority Levels situated under System Data 4 Order The order in which the Tasks are or have been performed The order indicated will dictate its listed order on the Objective Details page 5 Due Date The date that the Task or Action is due 6 Completed Date
16. 3 Objective Types There may be a number of underlying reasons for this objective which reasons best fit Objective Types are often customized with a different label by the institution but are typically used to further categorized Objectives for reporting purposes 4 Planning Priorities Does this objective support an institutional priority Planning Priorities are typically populated by the institution with priority initiatives special projects or institutional priorities The data store is equipped to further categorized Objectives for reporting purposes mhtml file S SPOL User Manual Strategic Planning Online The Objective Detail Page mht 3 3 2015 Strategic Planning Online The Objective Detail Page Page 4 of 7 5 Tasks List the many things that must be accomplished to achieve the overall objective These might be steps to follow in an action plan or more finely defined actions that add up to the overall objective See article on Tasks for more information Ca Intended Results BE CEB Priority Strategy ier 1 1 Students will self report that their research skills improved and their coursework was enhanced as a result of the workshops 10 18 2011 2 Student outcomes with regard to use of sources will improve by 4 10 18 2011 3 Each workshop will draw at least 50 students w 9g Measures Description E pi af7011 1 Student survey of improvement in information literacy 1018 2011 2 Gen Ed Outcomes for Writ
17. 713 2014 Planning Year Move the Objective s and all its associated data to the 7013 2014 Planning Year Selecting this option will move the Objective and all its associated data to the destination year Once select users can expand the appropriate Planning Unit and select which Objectives they would like to move Check All Expand All P Move Data My Planning Units 4 40000 Academic Affairs CHK Objective ID Objective Title Implement Living Leaming Centers 40200 Gontinuing Education 40100 Distance Education Select the lt Originating Planning Year gt and then select the lt Destination Planning Year gt Then select the the lt Single Year gt Radio Button Select the button lt Move the Objective s and all the associated data to the next Planning Year gt Select the carrot tree to expand the Planning Units Select the lt Single Year Objectives gt to copy Then select the lt Move Data gt button oh WN 3 COPY THE OBJECTIVES AND CHOOSE THE ASSOCIATED DATA TO COPY ALONG WITH IT Selecting this option will copy the Objective with only the selected associated data to the destination year Once this option is selected users will receive an additional set of options to pick from These additional options represent each element found on the Objective Details page To copy the data users will first select the elements that should be copied expand the appropriate Planning Unit s and select which Objectives they would l
18. ASSOCIATED DATA Selecting this option will copy all data associated with the Objective s to the destination year Once selected users can expand the appropriate Planning Unit and select which Objectives they would like to copy Copy Data Ee Original Planning Year Destination Planning Year Single Multi Year 2012 2013 eS 2013 2014 iia Single Year Multi Year Copy Options Copy the Objectives and all the associated data to the next Planning Year Move the Objectives and all its associated data to the next Planning Year Copy the Objectives and choose the associated data to copy along with it The Objectives listed below have been identified as single year Objectives identified as single year are individual objectives which typically require one year to complete Perfonning the following operation will copy an Objective to the 2013 2014 Planning Year Copy the Objective s and all its associated data to the 2013 7014 Planning Year Selecting this option will copy all data associated with the Objective to the destination year Once select users can expand the appropriate Planning Unit and select which Objectives they would like to copy Check All Expand All Copy Data My Planning Units a 40000 Academic Affairs CHK Objective ID Objective Title Implement Living Leaming Centers 40200 Gontinuing Education 40100 Distance Education Select the lt Originating Planning Year gt and then Select the lt
19. Completed Objective Purpose 3 Unit Department Plan Develop and implement an educational series covering the skills and knowledge needed for grant writing The series will run through the fall and spring semesters will be offered to all faculty staff and administrators and will follow a progression that should result in draft proposals by the end of the series Institutional Goals D Objective Types CD Planning Priorities D College Personnel E Institutional Capacity OEP Goal 2 3 u Fiscal Resources Accreditation Compliance Briss amp 1 Identify the skillS Sets and knowledge needed by grant writers and then organize them into coherent trainittgse sessions maximum The series should progress through the grant writing process so as to encourage participants to develop a real tab Q s 01 z s 2of2 Strategic Planning Online LLC Version 4 1 k ng SPOL Modules and Your Institution Confidential Information SPOL is a comprehensive integrated system to support institutional effectiveness specifically strategic planning outcomes assessment including student learning outcomes program review budget planning and accreditation compliance and reporting SPOL does not prescribe a specific mode of operation but is flexible and robust enough to support an infinite number of business models Our goal is to set up the operating framework of SPOL so that it supports the operating environment procedures and protocols
20. Current Measure Types Direct Chapter Exam Actual Score 76 Weighted Score 95 Planning rey ari Start Date End Date Edit Planning Years W TI 2010 6302011 Stakeholders Edit There are no Stakeholders to display Click here to add a Stakeholder _ Rubrics E 2 2 1 Section Exam 18th Century European Art Rubric Type Benchmark Rubric Result Type Quantitative Analysis Standardized questions given in exam atthe conclusion of section on 18th century European art file S SPOL User Manual Strategic Planning Online SPOL Assessment 2 Measures amp Ru 3 3 2015 Strategic Planning Online SPOL Assessment 2 Measures amp Rubri Page 3 of 4 D Create a New Rubric Rubric Title ERP ID Create On Save Data Type Sm fe 2 2 1 Section Exam 18th Century European Art Class Average Rubric Type Rubric Result Type lt 3 Planning Year Benchmark R Quantitative Analysis 2010 2011 Rubric Description 10 Standardized questions givenin exam atthe conclusion of section ondeth century European art Projected Results 60 a ADDING RUBRICS 6 On the Rubric Edit page enter e Rubric Title the title should be descriptive so that it can be selected from among other rubrics include a Rubric Number e Rubric Description description of the grading or measurement instrument 7 Select the Data Type you can enter data by class average or scores for individual stu
21. OO p lanning Unit Original Planning Year Multi Year Objective mecelect a Planning Unit vS 013 2014 Curren Y Qo No Objective Purpose Objective Status Q elect an Objective Purpose select a Status T Objective Description Plain Text _ HTML Edit wet WE i hhl im i i 2 db Cut red w Font Name size AT SaCopy i Paragraph Style BF U ye Paste Spell Check Tr Print ia ch fs abe xX F Clipboard Editing Font HH C I iii Ea Gi i i ol a el P3 Design HTML Preview Wordg0 Characters 0 institutional Goals here are no records to display Objective Types Serhere are no records to display Planning Priorities Where are no records to display 1 Objective Title the short description of the Objective 2 Planning Unit the department that will carry out the Objective 3 Original Planning Year indicates the year that the objective will begin Original Planning Year can only be selected from the dropdown menu when the Objective is first created and will associate the newly created Objective to the indicated Planning Year 4 Multi Year Objective indicates the life span of an Objective mhtml file S SPOL User Manual Strategic Planning Online Create a New Objective mht 3 3 2015 Strategic Planning Online Create a New Objective Page 3 of 3 e Multi Year No Single Year Objec
22. S Objectives are created as either Multi year Multi year Yes or Single Year Multi year No Depending on the selection made when the Objective was created the procedure for making Objectives available in future or past planning years will be different Single year Objectives are typically identified as projects that begin and end within a single Planning Year Single year Objectives can be copied with all data from the previous year copied with specific data from the previous year or moved from one Planning Year to another Multi year Objectives are typically identified as projects that take multiple years to complete Rather than copy Multi year Objectives Planning Years are added to extend the life span of the project The Copy Objective Data option allows users to determine what type of Objective they created and identify which years their Objectives belong to COPY SINGLE YEAR OBJECTIVE DATA The Copy Options are as follows for a Single Year Objectives e Copy the Objectives and all the associated data to the Destination Planning Year e Move the Objectives and all its associated data to the Destination Planning Year mhtml file S SPOL User Manual Strategic Planning Online Copy Objective Data mht 3 3 2015 Strategic Planning Online Copy Objective Data Page 2 of 5 e Copy the Objectives and choose the associated data to copy along with it to the Destination Planning Year 1 COPY THE OBJECTIVE AND ALL THE
23. The date that the Task or Action was completed 7 Status The overall status of the Task System default entries are Completed Discontinued In Progress Ongoing and Pending but additional Task Status can be added by navigating to Admin gt Task Status situated under Planning 8 Budget Total The total budget amount requested for the Task 9 Description The full description of the Task 10 Remarks Any notes updates or requirements associated with the Task Multiple remark entries can be created for each Task 11 Add Edit Remarks To create a new remark select Add To edit an existing Task double click or click on an existing remark and select Edit 12 View Budget The designated area for budget requests When selected a list of the current budget requests associated with the Task will load along with a button to add new requests The Task s details must first be established and saved for the Budget option to appear Additionally the mhtml file S SPOL User Manual Strategic Planning Online Tasks mht 3 3 2015 Strategic Planning Online Tasks Page 3 of 3 Objective Purpose must be Budgetable for the budget option to appear For more information on creating Enhanced Budget Requests please see article here 13 View Assignments The designated area for Task assignments When selected a list of the current assignments associated with the Task will load along with a button to add new assignments The Task s de
24. Unit Planning Unit Manager Approval Status View O Green approved Assessment Committee Hall Tracy No Objectives View 1 _ a8 4 Institutional Effectiveness Hall Tracy OO View Yellow awalting approva Objective ID Objective Title m Approval Status DOC LNK Orange in review 30 DRAFT 2014 SACS Fifth Year Interim Report Self Study om Red rejected 14 Faculty Development o oR amp O Grey no action taken 15 Implement SPOL College wide oR o _ B gt Planning Units that Am a Member Of Ay eT ee 0000 Yew gt Mouse over the indicators to Planning Units that Report to Me ew see the approval details gt Objectives are identified by Objective ID and Objective Title gt Icons appear to indicate when gt Double click on an Objective documents and internet links to navigate to the Objective have been added to Objectives Details page 1of2 Version 4 1 Strategic Planning Online LLC gt Budget Accounts are identified by Account Number and Account Title Budget E Planning Unit Manager Approval Status View t h e Cha nge an d S Ch a nge which compare the Proposed Budget to the current year Assessment Committee Hall Tracy No Budget Accounts ew nstitutional Effec Ha Tracy ew a 14801000 B 10 Institutional Effectiveness 2 530 nit al B udget 14601000 A 10 VP of Institutional Effectiveness O 4 620 gt Double click on a Budget g
25. al if known select a type or types that the Objective is tied to Your institution may be using different terminology The Objective Types option is identified as the second listed option on the Create a New Objective page 10 Planning Priorities optional if known select a priority or priorities that the Objective is tied to Your institution may be using different terminology The Planning Priorities option is identified as the third listed option on the Create a New Objective page Select the Save icon blue diskette at the upper right of the page and you will then navigate to the Objective Details page See the Objective Details article for more information Customer service software powered by Desk com mhtml file S SPOL User Manual Strategic Planning Online Create a New Objective mht 3 3 2015 Strategic Planning Online The Objective Detail Page Page 1 of 7 l 0 i S rt i Welcome H D Stearman My Cases Home gt Planning gt The Objective Detail Page The Objective Detail Page LAST UPDATED OCT 29 2014 08 51PM EDT The Objective Detail page is the primary template in the Planning module and represents the page for which most planning activity is established and executed Once an Objective has been created and saved the user will land on the Objective Details page See Create a New Objective article here On the Objective Details page users will provide the details associated wit
26. anager Name The name of the unit or department manager Planning Unit Manager Email The link will launch a New Email window in Outlook with the Unit Managers email populated in the To field 5 Approval Area The approval area of the Objective Details page offers visual aids and options associated with Objective Approvals Depending on the current approved state of the Objective the options and display within the area will change The Approval Options dropdown menu is where approval actions are selected and applied The Approval Status image will display the approved state of the Objective mhtml file S SPOL User Manual Strategic Planning Online The Objective Detail Page mht 3 3 2015 Strategic Planning Online The Objective Detail Page Page 2 of 7 e Objectives in Draft When Objectives are in Draft the dropdown menu will display two options Approve Objective and View Approval History If you are a Planning Unit Member submitting an approval will notify the Planning Unit Manager that the Objective is ready for their review Planning Unit Manager approvals will route to the next Planning Unit in the approval chain e Objectives Awaiting Approval At the second or any subsequent levels of the approval chain the approval status indicator will display the message Objectives Awaiting Approval The Approval Options dropdown menu will display the options Approve Objective Reject Objective and View Approval History If you are
27. ant to create a new record of the type that you are currently on This is not a common function and requires specific user permissions Delete Record Click the Delete Record icon if you want to remove the record completely and permanently The Delete action requires specific user permissions and it should be used with care o gt o gt g HEADER BARS amp BUTTONS 1 Many pages in SPOL organize a broad assortment of data and records onto a single page These pages are broken into multiple sections areas or window panes commonly called Data Stores 2 Most Data Stores display a Header Bar above the records which provides the name of the Data Store or the records it contains 3 If actions can be taken for a Data Store you will see buttons displayed at the far right end of the Header Row These buttons may be on the Header Bar or just above the Data Store 4 If buttons are grayed out they will not respond to your click This may be because e You need to check out the record to activate the buttons e You don t have the appropriate user permissions for the action on this type of record e You don t have the proper membership role for the action on the record e The record is be locked due to an approval or overall lock out for the module 5 If no buttons appear for a Data Store the records contained flow from somewhere else in SPOL and cannot be acted upon from this page Objective Description 2 Objective ID 13 Status
28. ard as well as the gt 3 COMPREHENSIVE STANDARDS _4 FEDERAL REQUIREMENTS self reported Complete gt 2019 Fifth Year Interim Report 5 1 gt Think State College Strategic Plan 2009 2014 Hall Tracy f aaa eee ae ve gt Mouse over the status indicators to see the primary Planning Unit assigned to each role gt Icons appear to indicate when narrative documents and internet links have been added to Standards and when Standards have been checked out by a User 2 of 2 Strategic Planning Online LLC Version 4 1 e S P O L B as cS Confidential Information SPOL uses common conventions throughout the system to ensure ease of navigation and use It will be helpful to familiarize yourself with these common conventions User instructions on specific topics may not include the basic navigational steps that you will find in this article but will assume that you are familiar with system functionality covered here NAVIGATION BAR EET Strategic Planning Online P The Navigation Bar is available at the top of every SPOL IW Empower Your Planning Process page just below the SPOL Header The buttons on the Navigation Bar correspond with the SPOL modules only those modules for which you have permissions will be displayed Click on one of the buttons to navigate to the module Homepage _My SPOL Planning Budget Assessment Accreditation Resources Reports Support Admin Log Off HOMEPAGES
29. dents 8 Select the Rubric Result Type Quantitative will allow you to enter numeric scores Qualitative will allow you to enter narrative results 9 If you selected Quantitative for your Rubric Result Type you will be given a field to enter your Projected Results as a percentage 10 Select the Rubric Title e Benchmark Rubric allows you to enter a single score for the assessment entered as a percentage e Questionnaire Rubric allows you to enter scores on multiple elements each is entered as a percentage e Matrix Rubric allows you to enter Likert scale scores on multiple elements each element has a Likert scale which translates the Likert score into a percentage score 11 If you select Benchmark and have also selected Quantitative you need only enter the Projected Results 12 If you select Questionnaire you must enter e Projected Results for the overall assessment see 11 e Number of Questions enter a whole number you will be given that many fields to enter your questions or grading elements 13 Enter each question or grading element 14 If you select Matrix you must enter e Projected Results for the overall assessment see 11 file S SPOL User Manual Strategic Planning Online SPOL Assessment 2 Measures amp Ru 3 3 2015 Strategic Planning Online SPOL Assessment 2 Measures amp Rubri Page 4 of 4 e Number of Questions enter a whole number you will be given that many fields
30. der Rubric but is a separate section within Assessment Rubric Details STSTEM LAYOUT DEFAULT SETTINGS ORDER INCLUDED HIDDEN USER PERMISSIONS SECTION GUIDE PAGE Assessment gt Rubrics Rubric Details Rubric Details Assessment Measurements Measurements Assessment gt Rubrics Associated Courses Associated Measures Associated Measures Rubric History 6 Rubric History Planning Years Planning Years Associated Rubric Courses mhtml file S SPOL User Manual Strategic Planning Online The Rubric Detail Page mht 3 3 2015 Strategic Planning Online The Rubric Detail Page Page 2 of 2 Taan Coen My SAUL gt dstenpey By Programs Gere a boc i Rubric Details Written Communicaton Gen Ed Effectiveness Score aver Rubric for each ovtcome a 102 the student aap danh 4 a Needs Work 2 of Une ceptable 1 Note to Instructor If an indnadual outcome is net part of the task assignment do not rate that outconme Wimme Not applicabhe in the comments section tt Sara Students should be at the excellent level upon iiare gt Actual Score T6 Weighted Score 106 6 Course Composition Il eect nl needa Oniine 5 O0AM To be Announced Achal Score 65 Wieighted Score 97 1 Course English Composition Class Engish Composiben ki O0AM Online Online S00AM To be Announced TEA Hotes in ENC 1101 sadenia subsetied pereuaaie moumenl papers 5 pages on a loge currently s the new
31. each level gt Programs that Am a Member Of 0000088809000 008008000 90 1 View gt Click the lt Add Measurement gt button to gt Programs that Am an Instructor Of 0000000000000000000 85 0 View add outcome data ACCREDITATION aTa aa Fi PO Pi a A PEEL TPT a aTa a PIa Ea a a Pn a Tee LET a Tia TEETER EET E TELE E ETT TEE TTETTTETT TT ETTE LU T LETTE TESCO TE TTT TO LUTTE TTL e TTT E TCT ET TTT TU LETTE TTP TTT Te TTT P TTT eL Trier rerrereererreeeceeeereererreererreccererrecrerirrrerrrreererrrirrererrerrrrrrrrerrrrrrrerrr reer rere rere Accreditation Oe 2 Click ON an accreditation Source to view 4 My Standards OOOO view the self study Cycles Click on a Cycle to soucs k source Manage Approval Status expand and display the Standards 4 Southern Association of Colleges and Schools Commission on Colleges The Hall Tracy CE organized by Sections Accreditation Cycle Approval Status 4 2014 SACS Reaffirmation Section anauga Status gt The Standards displayed are those for 1 2 CORE REQUIREMENTS i e Ss which one or more of your Planning Units Standard Approval Status NAR DOC LNK CHK 2 1 Degree granting Authority 0000 gE 0 has been assigned a role 2 4 Institutional Mission 00 a R S 0 eoneeareue ances ecoon BD B sezdi gt Status indicators show the approval 2 12 Quality Enhancement Plan O amp 0 status for each Stand
32. electing these will be defaulted to all of the selected Objectives below If the user chooses individual data elements they may do so under each expanded Objective 5 Select the carrot tree to expand the Planning Units Select the lt Single Year Objectives gt users would like to copy KR WN mhtml file S SPOL User Manual Strategic Planning Online Copy Objective Data mht 3 3 2015 Strategic Planning Online Copy Objective Data Page 5 of 5 6 If the user wishes to include or exclude specific data elements from the Objective they may do so with these selections 7 Then select the lt Copy Data gt button to copy the objectives with the data elements to the Destination Planning Year COPY MULTI YEAR OBJECTIVE DATA Objectives designated as Multi Year may require multiple years to complete When a new Planning Year has been established users can navigate to a multi year objective and Add a Planning Year or use the Copy Objective Data feature to accomplished this task in bulk Rather than Copying the Objective the Copy Objective Data feature will add additional Planning Years to Multi Year Objectives This operation will make the Objective available in any Planning Year which has been selected 1 Select the lt Originating Planning Year gt and then select the lt Destination Planning Year gt 2 Then select the the lt Multi Year gt Radio Button 3 Select the carrot tree to expand the Planning Units Select any Multi Yea
33. emove Associated Objective ObR oo a Planning Unit View There are no y Associated Objectives to display Click here to add an Associated Objective file S SPOL User Manual Strategic Planning Online SPOL Assessment 1 Programs amp Ou 3 3 2015 Strategic Planning Online SPOL Assessment 1 Programs amp Outco Page 6 of 6 Customer service software powered by Desk com file S SPOL User Manual Strategic Planning Online SPOL Assessment 1 Programs amp Ou 3 3 2015 Strategic Planning Online SPOL Assessment 2 Measures amp Rubri Page 1 of 4 SPOL Sur O rt Welcome H D Stearman My Cases Home gt Assessment gt SPOL Assessment 2 Measures amp SPOL Assessment 2 Measures amp Rubrics LAST UPDATED MAR 19 2014 10 09AM EDT ADDING amp EDITING MEASURES 1 On the Measure Edit page enter e Measure Title include a Measure Number e Measure Description the activity students or other stakeholders will engage in to provide you with data e Outcome Operational Status the stage of the assessment cycle that you re in for this outcome 2 Upon lt Save gt you ll navigate to the Measure Details page Click lt Edit Measure gt if you need to go back to the edit page 3 Click lt Edit gt on the Measure Types title bar to select the direct or indirect measure type that best describes this measure e Each outcome should have at least one direct measure 4 Click
34. eporting to es ao ee his Planning Units Planning gt My Planning Units View F gt Planning Units that Am a Member Of OOOO View gt Click on a role within a module to expand the Planning Units that Report to Me View section and reveal the Planning Units or Programs gt My Planning Units View associated with that role ry OOOO View gt Planning Units that Report to Me View Assessment gt Click ona Planning Unit or Program to expand gt My Programs 0000008800000 00008000 91 2 View further and reveal the associated records gt Programs that Am a Member Of 0080 000000000000 0800 901 View p gt Programs that Am an Instructor Of 000080000 000000080000 850 View including gt My Standards gt Standards that Am a Member Of OO000O view e Planning Objectives ane un e Budget Accounts e Assessment Outcomes Measures Rubrics and Measurements e Accreditation Cycles and Standards PLANNING gt PUs with Objectives will have a roll up status indicator to show the accumulated approval status gt Planning Units are identified by PU Name and gt Click the lt View gt link to navigate to the homepage for gt Click anywhere else on the PU record to expand and view Unit Manager of Objectives for that unit the Planning Unit its Objectives Planning gt Approval status indicators 4 My Planning Units View appear for each Objective Planning
35. eral Education 9 1 S0 requirements within the Associate in TEK Arts degree the student will understand 60 and exhibit civic engagement and Social SeT 50 responsibility 40 30 20 10 I Projected Actual View Actual Results Q Outcome Details Add Outcome F Delete Outzome q Edit Outcome P Projected Score g0 Actual Score 73 Weighted Score 91 Planning Year Program General Education Outcome Type General Education Student Operational Status In Planning Learning Outcomes Planning Years Start Date End Date Edit Planning Years 2070 2077 Current 02070 GIO 2077 Edit Progra Quals Sfiakeholder s Bdil lakeluldeis F Piog am Goals There are no Program Goals to display Click here to add a Program Goal Students P a Edit Courses P BY Courses Course EMC 1107 Advanced College Writing Pi ARH 1000 Ant Appreciation Py HUM 1233 Humanities Literature Baroque to Present P ENL 2022 English Literature after 1798 Pi Skill Level Introductory Syllabus Introductory Reinforce Emprasized gt E 0 oo n ee Measures Add heasure E 2 1 Analytic Paper 3 5 pages ee ee 2 Write a 3 5 paje analytical paper incorporating research and MLA documentation Add Intended Resut Edit Intended Result dd Associated Standards Remove Associated Standard 3 GF associated Obeetives 1 3 Add Associated Objective R
36. ers numbers and special characters 4 Type your new Password into the field 5 Click the lt Save gt icon in the icon tray at the upper right of the page 6 While the User Detail page is open you can change other identifying information including a First Name and Last Name required fields Ti ired fi By Te ca niee tele TIP If you are automatically logged into SPOL c Location after logging onto your network that means d Username required field that your institution uses single sign on If you have problems logging in to SPOL you should e Primary Secondary and Fax Phone Numbers not reset your password yourself Instead f Email Address required field contact your System Administrator or network administrator for assistance 2 of 2 Strategic Planning Online LLC Version 4 1 A Confidential Information My SPOL The My SPOL page is designed to give users quick access to the records that matter to them This home page is broken down into the functional modules of SPOL 1 Planning 2 Budget 3 Assessment and 4 Accreditation uesday August 23 2011 Tracy Hall Within each functional module records are organized for the user by the role he plays Strategic Planning Online Empower Your Planning Process 1 Unit Manager or Program Manager My SPOL 2 Member of a Planning Unit or Program Welcome Tracy Hall 3 Instructor within a Program np lN 4 Unit Manager with Planning Units r
37. h their Objective s From reporting out status and results to requesting financial and or personnel resources the Objective Details page is home to the objective s specifics The Objective Details page is customizable so the information contained in this article is dependent on the data stores activated the layout selected and the permissions given to you by your institution The intended use of each data store is also dependent on your institutions methodology With all data stores activated default labels used and intended functionality assumed the Objective Details page includes the following C bjective Details eg ntormation Literacy Workshops oO 45000 Learning Resources o Unit Manager Alvarez Linda 5 i i Email Unit Manager IEI 4 Approval Notes Note Options Objective Description AFrovide information literacy instruction through weekly workshops and other student focused events Workshops will provide students swith a standing day time to receive assistance with research related to class papers presentations and other projects Related events will provide topical information to assist students with idea generation and topic identification for class papers presentations and projects Ts 2 3 4 Objective Title The nutshell version of the objective short and descriptive Planning Unit Code and Title The title and ID of the Unit or department for which the Objective belongs Planning Unit M
38. ike to copy Users may also choose to add or remove elements from specific Objectives by selecting or deselecting options underneath the Objective itself mhtml file S SPOL User Manual Strategic Planning Online Copy Objective Data mht 3 3 2015 Strategic Planning Online Copy Objective Data Page 4 of 5 Copy Data Original Planning Year Destination Planning Year Single Multi Year 2012 2013 kd 2013 2014 Single Year Multi Year Copy Options Copy the Objectives and all the associated data to the next Flanning Year Move the Objectives and all its associated data to the next Planning Year io Copy the Objectives and choose the associated data to copy along with it The Objectives listed below have been identified as single year Objectives identified as single year are individual objectives which typically require one year to complete Performing the following operation will copy an Objective to the 2013 2014 Planning Year Copy the Objective s and choose the associated data to copy along with it to the 2013 2014 Planning Year Selecting this option will copy the Objective with only the selected associated data to the destination year When this option is selected a listing of individual Objective elements will appear These items represent each element found on the Objective Details page To copy the data users will first select the elements that should be copied expand the appropriate Planning Unit s and select
39. k area In the list state from the Objective Details page individual Tasks will display the start date the due date the completion date the task type the priority the status the description and the requested budget associated with the Task To create a new task select Add To edit an existing Task double click or click on a Task and select Edit The window will open to the Task Detail area where users can add or edit task information The options available to you in the Task Detail window will depend on a few factors a Has the initial Task information been established and saved Remarks View Budget and View Assignment options only appear once the Task details have been established and saved b What permissions have been given to you by your institution Create Read Write and Delete permissions exist for many of the options under Tasks These option can be found under Admin gt Permission Groups mhtml file S SPOL User Manual Strategic Planning Online Tasks mht 3 3 2015 Strategic Planning Online Tasks Page 2 of 3 c Is the Objective Purpose Budgetable A Budgetable option exists at the individual Objective Purpose record that enables the budget request button and form under Tasks The option can be found under Admin gt Objective Purpose Start pate Type 2 Priority Level 3 Order 4 04 01 2013 Development v High J h H Date Due Completed Date 6 Status Budget 8 05 03 2013 05
40. me c Click the lt Submit gt button to reset Password and logon to SPOL Please Reset Your Password Please enter your new password confirm it and click Submit New Password eecsece Confirm New Password eeeecece Version 4 1 Strategic Planning Online LLC 1 of 2 o gt Confidential Information CHANGING YOUR PASSWORD AND OTHER IDENTIFYING INFORMATION You can change your Password along with other identifying information from any page within SPOL via the SPOL Header Z i P P Monday Janu 2012 Strategic Planning Online Tracy Hall amp A A VP of Institutional Effectiveness Think State College Empower Your Planning Process 7 ae Panting Year 2011 2012 E EH Setect a User y SPOL _Pianning_ _ Budget _ assessment accreditation Resources Reports Support aamin togon My sor 1 Click on the icon to the immediate right of your name on the header to navigate to the User Detail page 2 Click on the Change Password label to open the lt Password gt field My SPOL gt Edit My Profile User Detail FirstName Tracy Last Name Hall Title VP of Institutional Effectiveness Location Main Campus I 114 User Name thall Password Change Password 2 Phone 1 777 862 4794 Phone 2 __ _ Fax 777 862 5694 Email thall think edu 3 Mouse over the question mark icon Opto view any Password Requirements such as minimum maximum length lett
41. on to Save the current record Many pages including the Objective Standard Budget and Outcome detail pages display in read view and require you to open a data store in edit view to add and edit page data Once that data store is saved and closed there is no need to save the overall page Consequently you will not see this icon unless the record should be saved before navigating away from it mwt Version 4 1 Strategic Planning Online LLC 1of2 Pa Confidential Information Check Out In Click this icon to Check Out the record enabling edit mode While the record is checked out by you no other User can check it out Not all records require check out before editing the icon will be displayed only when required If the edit buttons on the record do not activate upon clicking the Check Out icon you might not have permission to edit this record B Once you have checked out the record click the icon again to check the record back in If you attempt to navigate away from the page with the record checked out you will be asked if you would like to check it back in before leaving the page Show Hide Supporting Data This icon appears if the page you re on has been formatted to collapse expand to hide display some data stores If the arrow on the icon points down click on it to display hidden data If the icon points up the page can be collapsed to hide some data Add Record Click the Add Record icon if you w
42. onfirm and the system will confirm with a Sending Email notification Nu KRWN gt mhtml file S SPOL User Manual Strategic Planning Online Approve My Objectives mht 3 3 2015 Strategic Planning Online Approve My Objectives Page 2 of 2 P You are about to finalize your approvals Do you want to continue Attachments Approve_My_Objectives pdf Customer service software powered by Desk com mhtml file S SPOL User Manual Strategic Planning Online Approve My Objectives mht 3 3 2015 Strategic Planning Online Copy Objective Data Page of 5 S P O L S D Q O rt i Welcome H D Stearman My Cases Home gt Planning gt Copy Objective Data Copy Objective Data LAST UPDATED JUN 09 2014 05 31PM EDT The Copy Objective Data feature in SPOL facilitates the copying moving or extending of an Objective from one planning year to another To access the Copy Objective Data feature navigate to the Planning Homepage and select Copy Objective Data If the selection does not appear on the Planning Homepage it could be for one of the following reasons You don t have permissions to access the feature You do not belong to a Planning Unit Your SPOL system administrator has hidden the feature under System Layout You have not yet created Objectives under your Planning Unit KR WYN Copy Objective Data Copy objective data from one planning year to another MULTI YEAR VS SINGLE YEAR OBJECTIVE
43. outcome Write Not applicable in the comments section Students should be al the excellent level upon completion of the associate dagrae al Think Stale College Date Time Action 2 12 2012 2 6 AM Edit Measure 22201 26 AM Remove Stakeholder from Measure 1072011 10 47PM AddRubrictoMeasure Customer service software powered by Desk com mhtml file S SPOL User Manual Strategic Planning Online The Measure Detail Page mht 102 ECD Rubric Result Type Quantitative Analysis eu Tal Witery o Modified By Tracy Hall Tracy Hall _TragyHall E 3 3 2015 Strategic Planning Online The Rubric Detail Page Page 1 of 2 S gt O L S a UD UD rt Welcome H D Stearman My Cases Home gt Assessment gt The Rubric Detail Page The Rubric Detail Page LAST UPDATED OCT 29 2014 08 59PM EDT The Rubric Detail page supports the Assessment Module When Rubrics are entered into SPOL they are built in their entirety Rubric Details include Rubric Title Rubric Description Rubric Type Rubric Results Type Projected Score and Planning Year Questionnaire and Matrix Rubrics include multiple Questions Matrix Rubrics include a Finer Scale for each Question Rubrics are thereafter used as a template for data entry for Measurements Data stores that are populated by Users through this page include e Measurements e Associated Courses 5 e Associated Measures 4 The Measurements data store is not a User Permission un
44. p Ru 3 3 2015 Strategic Planning Online The Measure Detail Page Page 1 of 2 S gt 0 i S U D D rt Welcome H D Stearman My Cases Home gt Assessment gt The Measure Detail Page The Measure Detail Page LAST UPDATED OCT 29 2014 08 59PM EDT The Measure Detail page supports the Assessment Module When Measures are first imported into SPOL the header section of the Measure Detail page becomes populated with the Measure Title Measure Description and associated Outcome The first Planning Year 2 is also added upon the import of Measures Data stores that are populated by Users through this page include e Additional Planning Years 2 e Measure Types 3 e Stakeholders 3 e Rubrics Because Measure Types and Stakeholders are located at the same vertical location on the page they are grouped together within System Layout This means that if you exclude this section from the page under System Layout both data stores will be removed If you want to remove only one of these sections you can deny access to the data store under User Permissions The remaining data store will appear to non Admin Users while System Admins will see both data stores s 2001 2072 Current o OTRAI WAH le 2012 2013 07 01 2012 06 30 2013 Measure Types Direct Paper lt 5 pages Direct Paper gt 6 pages Rubrics Written Communication Gen Ed Outcomes Rubric The Rubrics data store is not a User Permission
45. program develops Students capacity to communicate their ability to think critically and solve problems to comprehend and View PAM contribute to diverse and global perspectives tobe a ECE ee ry steward of life long learning and to advance public Mission Statement AA Degree More gt gt Projected Actual iew Actual Results _ 7 outcome Types ae CE General Education Student Learning Outcomes E i Operational Outcomes SSeS FSR FSB eee ee Program Student Learning Outcomes Ssesesessesesescescase 0 ay i Units Edit PI Academic Affairs Affairs cw Astronomy and Planetarium i Biological Science Communications amp Social Sciences Computer Science Education English Communications Modern Languages Black Helen Alexander Susan J Bell Erin d Bell Jason Butler Stephanie Campbell Edward Cohen Michelle cis 1 aL Introduction to fist teas ale Cooper Frank There are no Standards to display There are no Objectres to display file S SPOL User Manual Strategic Planning Online SPOL Assessment 1 Programs amp Ou 3 3 2015 Strategic Planning Online SPOL Assessment 1 Programs amp Outco Page 3 of 6 ae Select Courses l My Courses All Courses Selected Courses _Un Check All C Course Number Course Title Sel Course Title ENC 1107 Advanced College Writing P ARH 1000 Art Appreciation P
46. prove My Objectives page lists Objectives in an expansion list The list is categorized by Planning Unit then by Objective When the Objective is expanded the option to approve or reject and the Notes text box appears My SPOL Planning Budget Assessment Accreditation Resources Reports Support Admin Log Off My SPOL gt Planning gt My Obpectnes My Approval Objectives for Planning Year 2012 2013 ped ihe Planning Units aning Unit 1 fa Academic Afters Black Helen i Sel Objectiva X Objective Tithe Approval Status DOC LNK ac RPE lars EA 4 Fite H ese Will Roost early Learning with Age Specific Systems and Form Student e Approve Led Reading Groups Review Materials with Quiz Games L Lynch Christopher b English Communications amp Modem Languages Baldwin Frank o _ Lawrence County Joinl Use Library Callaway Karen ee Click the carrot to the left of the Planning Unit to expand and display any pending Objectives Select the check box to the left of the Objective to expand and display the approval options Add Notes to the approval action the Reject action will require a Note Select the appropriate approval action Approve or Reject Select Apply Approval Actions to apply the selected action A pop up window will appear asking to confirm the action s Select OK to c
47. r Year Objectives listed to add the destination year to the Objective 4 Select the lt Add Year gt button Copy Data Original Planning Year Destination Planning Year Single Multi Year 2012 2013 ea 2013 2014 mal Single Year Multi Year The Objectives listed below have been identified as multi year Objectives identified as multi year are individual objectives which require multiple years to complete Performing the following operation will add the 2013 2014 Planning Year to the list of Planning Years associated to the individual Objectives To add an additional Planning Year to the following Objectives select the Planning Year from the Destination Planning Year dropdown menu select the Objective s that require an additional year by selecting the appropriate checkbox and select Add Year Check All Expand All y Add Year My Planning Units 4 40000 Academic Affairs CHK Objective ID Objective Title Renovate Learning Lab 40200 Continuing Education 40100 Distance Education Customer service software powered by Desk com mhtml file S SPOL User Manual Strategic Planning Online Copy Objective Data mht 3 3 2015 Strategic Planning Online SPOL Assessment 1 Programs amp Outco Page 1 of 6 S P O S D Q O rt i Welcome H D Stearman My Cases Home gt Assessment gt SPOL Assessment 1 Programs amp SPOL Assessment 1 Programs amp Outcomes LAST UPDATED MAR 19 2014
48. r creating directories The link repository functions similarly to the document repository For more information on creating directories adding links and assigning links to Objectives please see the document repository article mhtml file S SPOL User Manual Strategic Planning Online The Objective Detail Page mht 3 3 2015 Strategic Planning Online The Objective Detail Page Page 6 of 7 mhtml file S SPOL User Manual Strategic Planning Online The Objective Detail Page mht 3 3 2015 Strategic Planning Online The Objective Detail Page Page 7 of 7 mhtml file S SPOL User Manual Strategic Planning Online The Objective Detail Page mht 3 3 2015 Strategic Planning Online Tasks Page 1 of 3 S gt 0 i S U O D O rt x Welcome H D Stearman My Cases Home gt Planning gt Tasks Tasks LAST UPDATED JUN 16 2014 12 19PM EDT Tasks is where we define what actions budgetary needs and personnel resources are necessary for meeting an Objective English Communications amp Modern Languages QEP 1 Writing Intensive Courses yeers ammar Workboo i i i J Dua aa a a Tp Not oe Budget a eel e lt Status Pending lt lt Less Completion De j a Taf yi ADDING OR EDITING TASKS 1 Select the Planning tab and then View My Objectives Expand the Planning Unit to display your Objectives and double click to edit an objective from the list 2 Scroll down the Objective Details page to the Tas
49. rkshops to be held beginning Fall 2013 Workshops will be three hours long Library faculty and staff will be located throughout the open computer lab to provide assistance with research Short presentation topics will Start Date 04 07 2013 Type Development jority Hi Budget 3 875 Due Date 05 03 2013 Completion Date 05 01 2013 Status Completed Host inaugural information literacy workshop two weeks after the end of drop and add Event should be heavily publicized via on campus posters flyers in the orientation packets announcements by instructors and give away e g bookmark with textbook purchases Start Date 06 07 2013 Type Implementation Priority High Budget 3 000 Due Date 07 01 2013 Completion Date 07 05 2013 Status Completed More gt gt More Create and administer pre and post surveys to students to gauge the degree to which students research skills were improved and the quality of their resulting projects was enhanced Surveys will be completed on a volunteer basis A give away should increase Start Date 10 01 2013 Type Research Discovery Priority High Budget 51 149 Due Date 12 16 2013 Completion Date Status Ongoing More gt gt Develop a feedback mechanism with faculty departments who are assessing the Gen Ed outcomes on Oral Communication Whitten Com munication and Information Literacy to determine if outcomes are improving with regard to student identification and use of Start Date 12 02
50. sults List the results you want to achieve both from the objective overall and from specific tasks or strategies 2 Assessment Measures Describe the measurement tools that you will use and or methodologies you will employ to gather data This might also include existing data sources 3 Status Reports Throughout a planning cycle Status Reports are used to describe the overall status of the Objective s progress 4 Actual Reports List the results that were achieved both from the objective overall and from specific tasks or strategies 5 Use of Results List the differences observed between the Intended and Actual results both from the objective overall and from specific tasks or strategies mhtml file S SPOL User Manual Strategic Planning Online The Objective Detail Page mht 3 3 2015 Strategic Planning Online The Objective Detail Page Page 5 of 7 cg Description l 05 19 2014 Student surveys suggest a few areas where the workshops could be improved The workshop format needs updating to address the student feedback th Gor Analysis EET Date Description 05 19 2013 Student surveys suggest that the Information Literacy Workshops are a marketable benefit for students and represents a strength for the institution While the format requires some minor alterations and technological advancements present a threat to sustained student attendance the learning benefit for students outweighs the cost of resources and time
51. t Planning Units that Am a Member Of QOO View 8 gt Planning Units that Report to Me View Account to navigate to the Budget Details page ASSESSMENT gt Click on a Program to expand and display es the associated Outcomes Continue to click 4 My Programs 0000000000000000000 91 2 View Programs to drill down further to associated AA Measures Rubrics and Measurements Outcomes amp Grant Writing Educational Series Session Evaluations e eessss ss ss e s Each session will score an average of 4 on a 5 point scale on participant evaluations Measures amp EDP Session Evaluation Standard evaluation form used for all EDP offerings Rubrics EDP Session Evaluation ecocoseceeesevecccee 95 EED Rubric Type Lykert Scale Survey Evaluation Rubric Result Type Quantitative Analysis Standard evaluation form used for all EDP offerings gt Click on the lt View gt button next to a Program Outcome Measure Rubric or Measurement to navigate to the Detail Page Measurements Projected Score 100 Date 09 18 2010 Entered By Hall Tracy Notes Session 1 Beginning the Grant Writing Process was held in T 110 with Erin Bell Yvette Murray and Maureen Capp facilitating The session was recorded for SU TV 23 people were in attendance 3 indicated interest in the CGWC Actual Score 96 Weighted Score 96 gt Status indicators show the Effectiveness Score at
52. tails must first be established and saved for the Assignment option to appear For more information on creating Task Assignments please see article here 14 Save Delete Close Task The buttons that save delete and or close the Task The close option will not update the Task information For new Tasks selecting save once will display the View Budgets View Assignments and Remarks options Customer service software powered by Desk com mhtml file S SPOL User Manual Strategic Planning Online Tasks mht 3 3 2015 Strategic Planning Online Approve My Objectives Page 1 of 2 S H O L S LJ O D O rt x Welcome H D Stearman My Cases Home gt Planning gt Approve My Objectives Approve My Objectives LAST UPDATED J UN 18 2014 06 28PM EDT When Objectives are present and pending approval by the logged in user the Approve My Objectives option will appear on the Planning Homepage From the Approve My Objectives page users can view a list of all Objectives pending their approval provide notes and mass approve or reject the Objectives from a single page As with individual approvals any approval action made from the page will route the approval and a system email to the appropriate user in the approval chain Only Objectives pending approval are listed on the page and the Approve My Objectives option will only appear on the Planning Homepage when Objectives are pending approval Similar to other list pages in SPOL the Ap
53. ten Communication Oral Communication and Information Literacy as reported by academic departments 10 18 2011 3 Workshop ID card swipes D So Erm GE aeaaaee a n The third planning meeting was held today Excitement is very high among the faculty for this initiative The Office of Institutional Effectiveness is looking for a grant funding source for education materials and other costs We also plan to approach the Founcation with the idea of having the series named for a donor 09 12 2011 The English faculty have reported that poor use of references is a trouble area for students in demonstrating Written Communication learning outcomes They are partnering with other academic departments and the libraries to provide additional support to students in information literacy 10 01 2011 Preliminary surveys have shown that student confidence and sophistication in their information literacy abilities could be improved 1 Number of search engines used while doing research average 1 2 primarily Google 2 Correct ranking of URL domains for content confidence 65 3 Confidence in ability to correctly cite references 58 Description 10 01 2011 Baseline data show that students must be exposed to alternative search engines search strings indicators of source reliability library databases and citation resources These topics will be covered early and frequently in the information portion of the workshops 1 Intended Re
54. tive indicates an Objective that requires one year to complete or begins and ends within a single academic year When copied to a new Planning Year Single Year Objectives are treated as new Objective given a new Objective ID only bring with it the data selected when making the copy See the Copy Objective Data article for more information e Multi Year Yes Multi Year Objective indicates an Objective that requires multiple years to complete begins and ends over multiple academic years Multi Year Objectives are not copied to new Planning Years but rather additional Planning Years are associated to a Multi Year Objective When multiple years are associated to an Objective the Objective ID Objective Title Objective Description Associated Goals and Tasks are maintained from year to year but the remaining details i e Status and Results are reset for the new year 5 Objective Purpose from the dropdown menu select the primary purpose for which the Objective has been created 6 Objective Status from the dropdown menu indicate the current status of the newly created Objective 7 Objective Description the full description of the Objective 8 Institutional Goals optional if Known select a goal or goals that the Objective is tied to Your institution may be using different terminology The Institutional Goals option is identified as the first listed option on the Create a New Objective page 9 Objective Types option
55. tives are the primary template in the Planning Module and represent the records for which all planning activity is executed Objective creation should be guided by a basic set of principles known as SMART Specific indicate a specific project or specific area for improvement Measurable progress can be quantified or measured Attainable Achievable the project is not out of reach or beyond the capacity of the institution Results driven is guided by and created with the purpose of yielding results Time limited is grounded within a time frame not open ended ol K WN The option to create Objectives is only available when the logged in user is assigned as a manger or member of a Planning Unit To create a new Objective in SPOL select Planning from the navigation bar at the top of the page and select Create a New Objective on the Planning Homepage Your institution may be using different terminology The Create a New Objective option can be identified by the target over a webpage icon P cbiective Open up a blank Objective page and enter the relevant data to create a new Objective The Create a New Objective page will open displaying the following fields mhtml file S SPOL User Manual Strategic Planning Online Create a New Objective mht 3 3 2015 Strategic Planning Online Create a New Objective Page 2 of 3 A ES Create a New Objective _ tA Objective ID oriective Title ERP ID Create On Save lt NEW O
56. to enter your questions or grading elements see 12 15 Enter each question or grading element see 13 16 To add the Finer Scale aka Likert scale click lt Add Matrix gt to add a single scoring level Continue to click lt Add Matrix gt to add more scoring levels 17 Enter the details of the finer scale e Describe the grading standard for each level with 1 being the lowest and 5 being the highest e Enter the percentage for each scoring level with 100 being the highest 5 Create a New Rubric Rubric Title ERP ID CreateOn Save Data Type 2441 Analytic Papar 3 5 pages 0 Class Average Y Rubric Type Rubric Result Type Planning Year Rubric Walis Quatililalive Analysis UTD Rubric Description Gradinc rubric used for 3 5 page analytic paper designed to measure sludents gt Understanding oftie nature and importance of civi engagement and social responsibility Referto actual grading rubric for clarification of finer sca e used for each graded element Number of Rubric Matrix Questions 3 Projected Results 8 o 1 JE emonstrates Understanding of chic engage nent Finer Scale Poor Satistactory Good ERP Excellent 1 A z a cc ccc ccc ccc ccc ERP Finer Scale Add hutatrix ae Scale Rubric Matrix ercent 4 Ea Finer Scale Customer service software powered by Desk com file S SPOL User Manual Strategic Planning Online SPOL Assessment 2 Measures am
57. under Measure but is a separate section within Assessment Measure Details SYSTEM LAYOUT DEFAULT SETTINGS ORDER INCLUDED HIDDEN USER PERMISSIONS SECTION GUIDE PAGE Assessment gt Measures Measure Details j Measure Details Planning Years Planning Years Measure Types amp Measure Types Stakeholders Stakeholders Rubrics N A Measure History Measure History mhtml file S SPOL User Manual Strategic Planning Online The Measure Detail Page mht 3 3 2015 Strategic Planning Online The Measure Detail Page My SPUL i Assessment z My Progr ans emera E Juga DD m i Measure Details ENC 1101 Common Writing Assignment Evaluation of English 101 common assignment g Written Communication Gen Ed Outcomes Assessment is performed each Fall semester taking a random sample from among work Submitted for the common assignment within all ENG 1101 sections Sample will be at least 10 of student population enrolled in ENC 1101 for the semester Weighted Score 102 Kod ls RNR Page 2 of 2 a EF a a Pow Pe rere m m rere uig A TPT tae Vero Proected Aciual View Average Results aa a ia Planning Year 2011 2012 ge amp Written Communication Gen Ed Outcomes Rubric Rubric Type Rubric Matnx Rate the student for each outcome as Excellent 4 Competent 3 Needs Work 2 or Unacceptable 1 Note to Instructor If an indridual outcome is not part of the tasWassignment do nol rate that
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