Expedient User Manual – Customs Export
Contents
1. 1 Testing Permit Code 1 54 10 00000 PERCENTAGE Field Name Description Q bedient Default Commodity Lines Tab Extra Information Group Defaults to 3 line items House Bill Job No Line AHECC Code Orig Code Country Net Quantity Net Quantity Unit Gross Weight Gross Weight Type FOB Value Description Temp Imp No House Bill Number for shipment This information is shown to remind the user what House Bill they are applying the AHECC Codes against This is Expedient s Internal Reference This information is shown to remind the user what Job No they are applying the AHECC Codes against The line number of the AHECC Code This will be populated once you exit the line item The Australian Harmonised Export Commodity Classification Code as provided by the Australian Bureau of Statistics that classifies a particular type of export commodity Use the aJ Zoom Function to search for an AHECC Code that have been previously used for this Shipper Non expired AHECC Codes are listed This code indicates where the container will be loaded from for the Commodity Line Item Use the Zoom Function This information is defined by Customs This port code indicates the country where the container will be loaded from for the Commodity Line Item This information is retrieved from the Country Code Masterfile This is the Net Quantity of the Commodity Line This field can be auto populated i2. ESM before you can withdraw the ESM from Customs The details in the ESM are changed and replaced with an ESM message automatically sent to Customs This link will withdraw the ESM message from Customs and automatically send a message to Customs informing them of this change to the ESM You are not able to submit the same Consol No after this action occurs This link directs you to the EDI History screen to view inbound and outbound messages that relate to the ESM Screen The most current message will be highlighted The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages This link directs you to the EDI History screen to view inbound and outbound messages that relate to the ESM Screen The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages 19 Field Name Description CoE ToTg Default Main Menu Options Options Tools EDN List Customs CMR Notes EDN List Customs List of EDNs that have been successfully sent to Customs CMR Notes This link directs the user to the CMR Notes screen It will allow the user to view the Customs Notes that relate to the ESM that has been submitted to Customs This screen also allows you to view the raw error message received from Customs via Options in the Main Menu Mai
3. Tab Job Information Group Double click on the line item directs the user to the Job Registration Job No This is Expedient s Internal Reference List of Job No s that are attached to the Consol that has been entered in the ESM Screen House Bill House Bill Number for shipment This information is retrieved from the Job Information Group in the Consol EDI Status Current EDI Status based on the EDN message that is sent to Customs This is the Export Declaration Number and is updated based on a successful response from Customs This is also updated in the EDN field in the Export Job Registration EDN Status Current Status of the EDN that is attached to the Job No Submitted By User ID who originally submitted the EDN to Customs Submission Date Date that the original EDN was sent to Customs 17 Field Name Description Validation Default Action Buttons OK Saves each field entry Cancel Any changes made will not be saved Submit ESM This executes the mandatory requirements that Customs require and sends the EDN message to Customs If the validation fails then the ESM Submission Validation will be shown with a list of errors that need to be corrected If no errors exist then the ESM will be sent to Customs On response from Customs an email will also be sent to the user who created the ESM outlining the ESM details and status EDI History This Button directs you to the EDI History screen to view inbound and outbound mess
4. When this link is pressed it will automatically place the cursor in the ESM CRN field You will not be able to edit other fields in the EDN Screen CMR Notes This link directs the user to the CMR Notes screen It will allow the user to view the Customs Notes that relate to the EDN that has been submitted to Customs This screen also allows you to view the raw error message received from Customs via Options in the Main Menu Print EDN This link allows the user to print the lodgement form and will show the details that have been entered in the EDN Shippers This link will direct the user to the Shipper s Invoice Invoice screen If an invoice exists then it will be shown If one does not exist then the Shipper s Invoice screen will have blank fields Main Menu Tools Tools GMA Maint Validate EDN Field Description Validation Default Validate This link will validate Customs Mandatory Requirements It EDN will not submit the EDN to Customs Depending on the result from the validation a window will appear which outlines the errors and warnings that have been found on the EDN EDN Conditions You can save the EDN Entry without populating the Commodity Lines tab a warning is shown to the user when the OK Button is selected notifying them of the warning You are not able to submit the EDN and this will be evident when the Submit EDN Button is pressed Once you access the Commodity Lines Tab and enter the AHECC Codes they
5. in the Job Screen ESM You should use the Job Number as the Senders Reference once you have clear ESM update this 9 character ESM Number in the ESM Entry screen This is done my selecting the U located under Options Once you make any changes in the Customs Interactive Web for any EDN or ESM you are not able to use EDI Expedient System to Amend Change or Withdraw Any future action must also be made via the Customs Interactive Web site Q I SENT MY EDN ESM OVER 10 MINUTES AGO AND IT STILL INDICATES THAT IT IS BEING SUBMITTED WHAT DO I DO A Expedient communicates to and from Customs via email Connect to the http www customs gov au web site and click on ICS Updates This will display all declared ICS Outages If there are no Outages declared by Customs the next step is confirm that there are no email problems in you organisation NOTE If other EDN ESM s have returned OK you could assume email is OK The Expedient system allows the user to Reset the Submission status if the EDN ESM has not returned in 10 minutes The reset option will not display if this 10 minute time has not lapsed To reset the status you select the Option located in the EDN ESM Entry screen NOTE If you have reset and resent the EDN ESM once and you still have the same lack of response see below The procedures are as follows 1 Re Check the Customs web site for Outages 2 Contact Your I T Support and confirm email is working 3 Contact ICS Help D
6. will be sent to Customs On response from Customs an email will also be sent to the user who created the EDN outlining the EDN details and status 11 Field Name EDI History Validate EDN Shipper s Invoice Submit EDN Description Validation Default This Button directs you to the EDI History screen to view inbound and outbound messages that relate to the EDN Screen The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages This button will validate Customs Mandatory Requirements It will not submit the EDN to Customs Depending on the result from the validation a window will appear which outlines the errors and warnings that have been found on the EDN This screen can also be accessed via the Validate EDN link in the Tools Main Menu The OK Button will be enabled if the validation is successful The Cancel Button will be enabled if validation has failed Casim Detads Master Bil vwebdelion Sanus Successful Validation 2034524 Validation Tu Locati n This will direct the user to the Shipper s Invoice screen If an invoice exists then it will be shown If one does not exist then the Shipper s Invoice screen will have blank fields This screen can also be accessed via the Shipper s Invoice link in the Options Main Menu Main Menu Communications Commun
7. will then be validated against Customs Requirements Once the EDN has a successful response the Job Status information is updated to EDN COMPLETED in the Export Job Registration Screen The status of the export job will change each time the EDN is amended The status of the EDN will be updated each time it is amended The Submit EDN field is disabled when the status of the EDN is Being Submitted 14 ESM s Export Sub manifest ESM can be created from the Consol Registration Screen via the Options Menu ESM s can also be created from the CMR Functions under the Export Sea Freight Menu from the Main Menu The ESM s can be sent once all of the related EDN s have been sent to Customs and a response from them has been received E5M Entry Entry Details Comol 37208696 1 ESM Status Crestian ESM Crested Date 04 06 2014 Aus ESM AAACYMPOM EDI Status Successful User O Customs Response CLEAR ESM Details Mester Bill 123 Testing Total Pieces 6 Mode Transpoart SG 4 Total Containers 01 07 2014 ai Empty Containers Consolidation Siot C Jobs sent to 2 Job Information jab No House EDI Status EDN EDN Status Submitted By Submission Date 23045573 MELAA3045573 with Warnings AAACYMP4 Create pea 04 06 2014 3 3045574 ME LAA3 45574 FAILED peta 04 06 14 15 Field Name Description bedient Validation Default ESM Entry Tab Entry Details Group Co
8. 015 Approved helens Qi 21 10 2015 MA 1 of 12 OVR m ra re Field Name Description Default Export TLF This is the Tariff Line File This is a unique number The Mandatory X Blank TLF cannot be updated after the TLF has been created Field Name AHECC Code Description Valid Export Auto Rated Last Used Amended Approved Description This is the AHECC code associated with the TLF Click on to see a list of available AHECCS This is the Export Unit Quantity E g No for Number or KG for Kilograms This is the Description of the TLF This is a no entry field and is for display purposes only This describes whether the TLF has the correct information Expedient checks this data with that of Customs and if the information on the TLF is invalid then this will be set to No This is a no entry field and is for display purposes only This describes the last date in which the Expedient System checked with Customs whether the TLF is valid in valid This is a no entry field and is used for display purposes only This displays the last time the TLF was used in a shipment This displays who was the last person to amend the TLF This is a no entry field and is used for display purposes only This is followed by the date of the last amendment This displays who approved the TLF This is followed by the date of the approval bedient Validation Mandatory N A Optional N A N A N A N A Optio
9. E THE ERROR ATTEMPTED TO LODGE A DOCUMENT WHERE ONE ALREADY EXISTS WITH THE SAME MESSAGE OWNER SITE ID MESSAGE TYPE AND SENDERS REFERENCE WHAT DOES THIS MEAN A This normally occurs when a user attempts to create an EDN ESM twice The most common reason this can happen is when there has been an email outage within you organisation and the user has reset and resent the EDN ESM The original EDN ESM response containing the EDN ESM Number will normally arrive and update the system Once this has occurred you can send a replacement The original EDN ESM response error clear indicator can be viewed from option H from the EDN or ESM Entry screens If the original does not arrive for one reason of another you can search for the EDN ESM in the Customs Interactive system in the Outbound Messages area If you do not have access to this system Please call ICS Business Support on 1800 022 267 Option 2 and have them resend the response Q MY PERMIT HAS ENCRYPTION HOWEVER I CAN T SEE WHERE TO ENTER IT IN THE EDN SCREEN WHAT DO I DO A The ICS does not require Encryptions on Permits Simply enter the Permit without the Encryption Q RECEIVE THE ERROR INVALID GOODS OWNER ID GOODS OWNER ID XXXXXXXXXXX WHAT DOES THIS MEAN A This indicates that Customs have not dealt with the client since the introduction of CMR or you have not entered the ABN correctly If the ABN is correct then you will need to access the Customs Interactive web site and
10. E THE ERROR INVALID GOODS OWNER ID Goods Owner IDZXXXXXXXXXXX WHAT DOES THIS MEAN rM 22 Q HAVE PREVIOUSLY SENT AN ESM AND NOW I WANT TO WITHDRAW IT HOW DO I DO THIS 23 Q HAVE DELETED ALL LINES FROM ESM AND NOW RECEIVE AN ERROR WHAT DO I 23 Q HAVE WITHDRAWN MY EDN ESM AND NOW WHEN I RE SEND IT I RECEIVE AN ERROR WHAT DO I DO 23 CUSTOMS EXPORT INTRODUCTION Xpedient software contains the Export Freight Forwarding Module The Export Forwarding Function allows users to register Shipments Report Cargo Automation and prepare Charges for customers Accounting Module only Export CMR Functions Creating TLFs TLFs are used as short codes for the AHECC This allows users to save time in data entry and when changing TLF information This is accessed via the Main Menu select Sea or Air Export Forwarding CMR Functions gt Export TLF Masterfile v 3 CMR Functions Entry Screen C ESM Entry Screen Export Shippers Invoice Export Parts Masterfile Export TLF Masterfile z Treat bI 4 1 Fe 2 4 t Add Update Delete Find Browse Previous Next Export TLF Information General Information Export TLF AHECC Code t uQ 00010 01022114 Q Description COFFEE TABLE GAME BOARDS Velid Export Yes Auto Rated 21 10 2015 Last Used 25 08 2015 Additional Information _ z mE Amended helens 21 10 2
11. Volume Expedient User Manual Customs Export Gavin Millman amp Associates Aust Pty Ltd 281 Buckley Street Essendon VIC 3040 Phone 03 9331 3944 Web www expedientsoftware com au Table of Contents Export CMR FUM iOS M Mn 2 E TATAE EE E A E A A E EE EE 2 E A A E A 4 ESMES oat Gd E A EAE dete daa oka TAE EA A 15 EXPORTS CMR Frequently Asked QUeSTIONS cccccessscecececseseaeeeeececseseeaseecececeeesaeseseescesaaseeseesceeseseeaeseesceeseaaaeseeees 21 Q OUR I T DEPARTMENT INFORMS ME THAT OUR EMAIL IS NOT WORKING HOW CAN WE APPLY FOR EDN ESM 21 I SENT MY EDN ESM OVER 10 MINUTES AGO AND IT STILL INDICATES THAT IS BEING SUBMITTED WHAT c 21 Q I SENT MY EDN ESM OVER 10 MINUTES AGO AND IT STILL INDICATES THAT IT IS In Progress WHAT DO I DO M Givi lees 21 Q I RECEIVE THE ERROR ATTEMPTED TO LODGE A DOCUMENT WHERE ONE ALREADY EXISTS WITH THE SAME MESSAGE OWNER SITE ID MESSAGE TYPE AND SENDERS REFERENCE WHAT DOES THIS MEAN 22 Q MY PERMIT HAS ENCRYPTION HOWEVER I CAN T SEE WHERE TO ENTER IT IN THE EDN SCREEN WHAT DO I DO m x 22 Q RECEIV
12. add the Client into ICS Production NOTE Another less common cause could be you have sent the EDN ESM to the ICS Test system You can see this in the EDI History Option H in the EDN ESM Entry screen 22 bedient Q HAVE PREVIOUSLY SENT AN ESM AND NOW I WANT TO WITHDRAW IT HOW DO I DO THIS A To Withdraw and ESM you need to firstly delete the attached EDN lines This is done by selecting Delete line from the ESM Entry screen Once all lines have been removed from the ESM the Withdraw option will be visible and you may select it NOTE Once you have Withdrawn the ESM you will not be able to use this Consol number for ESM again Q HAVE DELETED ALL LINES FROM ESM AND NOW I RECEIVE AN ERROR WHAT DO I DO A Now you have deleted all the lines from the ESM you are now able to withdraw the ESM However if you wish to use the consol in the future do not Withdraw it Simply leave it in error until you wish to re submit the EDN Lines Q HAVE WITHDRAWN MY EDN ESM AND NOW WHEN I RE SEND IT I RECEIVE ERROR WHAT DO I DO A Once you have Withdrawn and EDN ESM in the ICS system you are unable to use the Job Number for EDN s and Consol Number for ESM s again The solution here for EDN s is to NULLIFY to Consol option U in the Export Job Registration screen This will remove it from the Consol allowing you to register a new Export Job which will result in a new Job Number The solution here for ESM s is to create a new Conso
13. ages that relate to the ESM Screen The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages Validate ESM This button will validate Customs Mandatory Requirements It will not submit the ESM to Customs Depending on the result a validation window will appear which outlines the errors and warnings that have been found on the ESM This screen can also be accessed via the Validate EDN link in the Tools Main Menu The OK Button will be enabled if the validation is successful The Cancel button will be enabled if the validation fails Custorra Validation Details Master Cias 172009 Message 18 Field Name Submit ESM Delete EDN from ESM Replace ESM Header Withdraw ESM EDI Errors View EDI History bedient Description Default Main Menu Communications Communications Op Submit ESM Delete EDN from ESM Replace ESM Header Withdraw ESM EDI Errors View EDI History This link executes the mandatory requirements that Customs require and sends the EDN message to Customs If the validation fails then the ESM Submission Validation will be shown with a list of errors that need to be corrected If no errors exist then the ESM will be sent to Customs This link removes the Job No EDNs that are linked to the ESM and Consol You need to remove the lines from the
14. ainst each line Optional Blank item In UPDATE or ADD Mode select the line item and then enter in the Code in the Assay Table Action Buttons OK Saves each field entry Cancel Any changes made will not be saved Insert This button will add a line item above or below existing AHECC Codes depending on what AHECC Code has been selected Append This button will add an AHECC Code line item to the end of the existing AHECC Codes that have been created Delete This button will remove an AHECC Code line item Select the line item and then press the Delete button AHECCS The AHECC Button allows users to view and select from a list of AHECC Codes Repost This is used in conjunction with the Shipper s Invoice If a Shipper s Invoice exists and the Job is added in the EDN screen then it will populate the AHECC Code details in the each line item whether it is consolidated or not consolidated If the user has made a mistake and would like to re load the data from the Shipper s Invoice then they can use the Repost Button to re load the AHECC Codes ADD Mode The Repost Button is only visible when the Job No has been entered UPDATE Mode The Repost Button is enabled in this mode Submit EDN This executes the mandatory requirements that Customs require and sends the EDN message to Customs If the validation fails then the EDN Submission Validation will be shown with a list of errors that need to be corrected If no errors exist then the EDN
15. esk 1800 022 267 Option 2 Q I SENT MY EDN ESM OVER 10 MINUTES AGO AND IT STILL INDICATES THAT IT IS IN PROGRESS WHAT DO I DO A Expedient communicates to and from Customs via email 21 bedient Connect to the http www customs gov au web site and click on ICS Updates This will display all declared ICS Outages If there are no Outages declared by Customs the next step is confirm that there are no email problems in you organisation NOTE If other EDN ESM s have returned OK you could assume email is OK The Expedient system only allows the user to Reset the Submission status if the EDN ESM has not returned in 10 minutes and has a valid EDN ESM l e It was a replacement The reset option will not display if this 10 minute time has not lapsed To reset the status you select the Option located in the EDN ESM Entry screen NOTE If the EDN ESM is NOT a replacement and there is no valid EDN ESM Number then the only options available are the procedure noted below NOTE If the EDN ESM was a replacement and you have reset and resent the EDN ESM replacement once and you still have the same lack of response see below The procedures are as follows 1 Re Check the Customs web site for Outages 2 Connect to the Customs Interactive and Search for the EDN ESM in the Outbound Messages area and then once found click on the re send link 3 If this still does not update the status Contact ICS Help Desk 1800 022 267 Option 2 Q RECEIV
16. etrieved from the Ocean Bill Sea Freight or Master Bill Air Freight field in the Export Consol Registration Mandatory Export Consol Field Name Description Default Dest Ctry Country Code of the destination Port This Mandatory Country Code information is determined by the Destination Port Masterfile and the Country Code Masterfile Total Pieces Total pieces against the Job No s that are attached to Conditional Export Consol the Consol which is entered in the ESM Total Containers Total number of full containers that are shown Conditional Export Job the Job No s that are attached to the Consol which is Registration entered in the ESM Screen Empty Container Total number of empty containers that are shown on Conditional Export Job the Job No s that are attached to the Consol which is Registration entered in the ESM Screen Mode Transport This is the type of Transport A Air or S Sea Thisis Mandatory Export Consol determined when the Consol No is entered in the ESM screen This information is retrieved from the ETD field in Mandatory Export Consol the Export Consol Registration Consolidation Slot C Consolidation and S Slot Mandatory This field will become enabled if ESM SLOT Module Consolidation Maintenance is turned ON It can then be changed to S Slot No Jobssentto This indicates the number of jobs that have Conditional Customs successfully been sent to Customs ESM Entry
17. f the Shipper s Invoice is raised against the Job No This field is not labelled It is positioned on the right hand side of the Net Quantity field This field is auto populated once the AHECC Code is entered Information is retrieved from the TLF Masterfile This is the Gross Weight of the Commodity Line This field can be auto populated if the Shipper s Invoice is raised against the Job No This is the Gross Weight Type of the Commodity Line Kilograms Grams Tons This is populated when the Gross Weight value is entered This is the FOB Value of the Commodity Line This is auto populated if the Shipper s Invoice is raised against the Job No This is the Description of the AHECC Code This information is retrieved from the TLF Masterfile Temporary Import Number The Identifier of a Customs Document that represents a declaration to Customs by a Party concerning Goods that may cross the Australian border 10 Mandatory Mandatory Mandatory Mandatory Mandatory Conditional Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Optional EDN EDN N A Blank TLF Masterfile bedient Field Name Description Validation Default Commodity Lines Tab Code Information Group Allows users to enter Permit Codes against each line item Optional Blank In UPDATE or ADD Mode select the line item and then enter in the Code in the Permit Table Allows users to enter any Assay Codes ag
18. ications Submit EDN Withdraw EDN EDI Errors View EDI History This link executes the mandatory requirements that Customs require and sends the EDN message to Customs If the validation fails then the EDN Submission Validation will be shown with a list of errors that need to be corrected If no errors exist then the EDN will be sent to Customs 12 Field Name Description Validation Default Withdraw This link will withdraw the EDN message from Customs EDN and automatically send a message to Customs informing them of this change to the EDN You are not able to submit the same Job No after this action occurs EDI Errors This link directs you to the EDI History screen to view inbound and outbound messages that relate to the EDN Screen The most current message will be highlighted The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages View EDI This link directs you to the EDI History screen to view History inbound and outbound messages that relate to the EDN Screen The information in this screen shows a list of inbound and outbound messages along with the user who submitted the message and access to view the raw messages Main Menu Options Options Tools GM Update ESM CMR Notes Print EDN Shipper s Invoice Update ESM This link allows the user to manually update the ESM CRN field in the EDN screen
19. l In each Job Registration attached to the old Consol use the U option to change the Consol Number to the newly created Consol 23
20. mation is retrieved from the Container fields in the Export Job Registration Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Job Registration Job Registration Job Registration Customer Masterfile Job Registration Job Registration Job Registration Job Registration Eredient Field Name Description Validation Default No Pcs This is the total number of Pieces for the Mandatory shipment This information is retrieved from Registration the No Pcs field in the Export Job Registration Goods Type Type of goods that is been shipped for Mandatory export Use the drop down list to select the Goods Type This information is defined by Customs These consist of the following Goods Type 1 Accompanied Baggage 2 Own Power 3 Other 4 Postal 5 Spares 6 Stores Mode Transport This is the type of Transport Air or Sea This Mandatory Job is determined when the Job No is entered in Registration the EDN screen Confirming Export This indicates whether the Export Mandatory Non Type Declaration is to be confirmed If a Confirming declaration has been marked as a confirming export this field can later be changed to C confirmed Excisable Customable Indicates whether the goods in the entire Mandatory consignment covered by the export declaration are subject to Excise or Customs Duty No or Yes Own Agent This drop down list Indicates who the ow
21. n Menu Tools GMA Ma Validate ESM This link will validate Customs Mandatory Requirements It will not submit the ESM to Customs Depending on the result from the validation a window will appear which outlines the errors and warnings that have been found on the ESM ESM Conditions The Submit ESM field is disabled when the status of the EDN is Being Submitted 20 Qi bedient Q OUR I T DEPARTMENT INFORMS ME THAT OUR EMAIL IS NOT WORKING HOW CAN WE APPLY FOR EDN ESM EXPORTS CMR Frequently Asked Questions A The Expedient system communicates to and from Customs via email Two options are available depending on the situation 1 If you are unable to send receive email and you are still have access to the Internet you can use the Customs Interactive web site To use this web site you will require a Microsoft XP 2000 NT PC Microsoft Java Virtual Machine installed and an Exported and Registered PKI Certificate 2 If you are unable to send receive email and DO NOT have access to the Internet or a Valid PKI Certificate You will need to find someone in your organisation who does If they too are unable to access the Internet you will need to action your Business Continuity Plan and obtain the EDN ESM as a contingency from Customs or have a friendly obtain on your behalf Once you have obtained your EDN ESM e EDN You should use the Job Number as the Senders Reference once you have a clear EDN update this 9 character EDN Number
22. nal Default Blank System Generated from Customs Blank System Generated from Customs System Generated System Generated System Generated Blank EDN s Export Declaration Number EDN can be created from the Job Registration Screen via the EDN Details Button or from the Main Menu under Sea Export Forwarding and Air Export Forwarding CMR Functions EDN Entry Screen EDN Entry Tab File Communication Teck Maint e L Add Update Delete Find Browse Previous Next Subet EDI Mimory Validate EDN Shippers Invoice Docs Prim PON Entry gt Commodity Lines 2 Amachmerts Dacs 0 Entry Details Job No 2059242 EDN Stet Curie EON Creation Daie 0466 2014 EDN AAACYMNINX EDI Sanas mith Warnings User 10 ESM CRN Custera Reicorse CLEAR veso 1 Jeb Custeens Information Moner Goods Type OMER AUSYDAS2099242 See Stepper NCASSAL DEVTEST Clent NCASSAL Owner 71123228260 Confirming Epot Type Non Confirmeny TESTING Enceatie Cuutormatie Cormigeee Cty HONG Agent Cargo Type CONTAINERISED No Containers 1 No Pes 48 Shipping Fort Information Port AUSYD SYONEY Spot Ome 2206 2018 SG HONG KONG Dest 1 HONG KONG Irwace Infermation Cur CODE USD Foe Gur USD FOS 15 Informss
23. ner Mandatory Agent of the goods are Owner or Agent EDN Entry Tab Shipping amp Port Information Group Origin Port This port code indicates where the container Mandatory Job will be loaded from Registration Destn Port Final destination port where the container Mandatory Job will discharge Registration Dest Ctry Country Code of the destination Port This Mandatory Country Code information is determined by the Destination Masterfile Port and the Country Code Masterfile Field Name Export Date Inv Curr CODE FOB Curr Total FOB Unique Cons Ref Vessel Airline Voyage Flight W House Est Id Branch Id Prescribed Goods Description This is the date that the container will leave the port of origin This information is retrieved from the ETD field in the Export Job Registration EDN Entry Tab Invoice Information Group This is the Invoice Currency Code Use the Zoom Function to search from the Currency Masterfile This is automatically populated if a Shipper s Invoice is created for the Job No entered This is the FOB Currency Code Use the Zoom Function to search from the Currency Masterfile This is automatically populated if a Shipper s Invoice is created for the Job No entered This is the Total FOB Amount and is calculated based on the values entered in the FOB Value field in the Commodity Lines tab EDN Entry Tab Additional Information Group A unique reference of a consignment u
24. nsol No This is Expedient s Internal Reference Version Version of the Message that is sent to Customs This figure only changes when the EDN message is submitted to Customs This field is system generated and a read only field on ADD UPDATE and FIND Mode This is the Customs Reference Number that is auto populated based on Customs Response for the ESM Once this field is updated the ESM CRN field in the EDN screen is also updated against the related Job No Current status of the ESM These consist of the following ESM statuses 1 Creation 2 Replacement 3 Delete Lines 4 Replace Header 5 Withdrawal 6 Interactive Change ESM Status Current status of the EDI These consist of the following EDI Statuses 1 Not Submitted 2 Being Submitted 3 Failed 4 In Progress 5 Submitted 6 OK with Warnings EDI Status Customs Response Customs Response This is updated based on a response from Customs on the ESM message ESM Created Date This is the date that the original ESM was created This field is system generated and is only enabled in FIND Mode User ID who originally submitted the ESM to Customs Any future changes to the ESM can be viewed in the EDI History screen This field is system generated and is only enabled in FIND Mode User ID Mandatory Export Consol Registration N A N A N A N A ESM Entry Tab ESM Details Group Master Bill Master Bill for shipment This information is r
25. on Unique Cons Ref Vessel Meine Whose r ld Branch ic Prescribed Goods 101 Field Name Description Validation Default EDN Entry Tab Entry Details Group This is Expedient s Internal Reference Mandatory Job Registration This is the Export Declaration Number and is updated based on a successful response from Customs This is also updated in the EDN field in the Export Job Registration ESM CRN This is the Customs Authority Number and is updated on successful response from Customs for the ESM NOTE This information is also shown on the ESM screen EDN Status Current status of the EDN These consist of the following statuses 1 Create 2 Replace 3 Withdrawn EDI Status Current status of the EDI These consist of the following Customs statuses 1 Not Submitted 2 Being Submitted 3 Failed 4 In Progress 5 Submitted 6 OK with Warnings Customs Response Customs Response This is updated based on a N A response from Customs to the EDN message EDN Creation Date This is the date of the original EDN created This N A field is system generated and is only enabled in FIND Mode User ID who originally submitted the EDN to N A Customs Any future changes to the EDN can be viewed in the EDI History screen This field is system generated and is only enabled in FIND Mode Field Name Version Description Version of the Message that is sent to Customs This figure only change
26. s when the EDN message is submitted to Customs This field is system generated and disabled in ADD and UPDATE Mode Default EDN Entry Tab Job Customs Information Group Master Bill House Bill Shipper Owner ABN CCID Consignee Name Consignee City Cargo Type No Containers Master Bill for shipment This information is retrieved from the Master Bill field in the Export Job Registration House Bill Number for shipment This information is retrieved from the House Bill field in the Export Job Registration This is the company that is shipping the cargo This information is retrieved from the Shipper field in the Export Job Registration You can also access the Q Zoom Function to search from the Client Masterfile Account Business Number for the Shipper This information is retrieved from the ABN field in the Client Masterfile The name of the Consignee that the cargo will be delivered too This information is retrieved from the Consignee Name field in the Export Job Registration This is the City of the Consignee that the cargo will be delivered too This information is retrieved from the Consignee City field in the Export Job Registration This is the Type of Cargo on the shipment These consist of the following Cargo Types 1 Bulk 2 Containerised 3 Combination 4 Non Containerised This is the Total number of Containers for the shipment This infor
27. sed for identification purposes in documents and messages exchanged between parties in international trade This is the Vessel Airline of the shipment This is the Voyage and Flight Information The identifier issued by Customs to an approved licensed premise for loading unloading of goods under Customs control until clearance is issued A Branch Identifier is a facility within the Client Register which enables clients to identify specific areas of their organisation in dealings with Customs A Branch Id is always linked with the Client ID A Branch will belong to a single client and will be uniquely identified and associated with a name and address An indicator indicating whether any of the goods in the consignment covered by the export declaration are prescribed goods Mandatory Mandatory Mandatory Mandatory Optional Optional Optional Optional Optional Optional Default Job Registration Blank Blank Blank Blank Blank Field Name Description Validation Default Action Buttons Submit EDN Sends the EDN request to Customs to obtain the EDN EDI History Shows the history of inbound and outbound messages for that EDN Validate EDN Validates mandatory fields in the EDN request before the message is sent to Customs It will list the errors if any exist Shipper s Invoice Directs the user to the Shipper s Invoice Docs This allows the user to attach
28. supporting documents that relate to the EDN Print EDN This function prints the Export Declaration NOTE This button is not enabled unless AHECC Codes have been added to the Commodity Lines Tab Commodity Lines Tab The Commodity Lines tab allows users to add or modify AHECC Codes against the EDN This information can also be uploaded from the Shipper s Invoice which in turn saves time on data entry EDN Entry Commodky Lines 5 Extra Information House BE AUMELAS 010614 JobNo 010614 Line Code Code Country Net Quantity Gross Weight FOR Value 1 25025000 AUVE OW 4 10 00 KG 2500 Kio Gare 50 WAX IN STYRENE Temp Imo No Line AHECC Code Code Country Net Quantity Gross Weight Value NENNEN Rima TONG COR 77788 oe Une Code Orig Code County Net Quantity Gross Weight FOB Value 4 YOU AFKKQ 4 4 5 00 KG 11 00 Mio Grams 7 1 RESIN SOLUTION Temp Imp No Une AHECC Code Code Country Net Quantity Gross Weight Value 4 3907910 lt OG a 400 KG 800 Mio Gus 8 POLLYALLYL ESTERS AND OTHER UNSATURATED POLYESTE Temp Imp No AMECC Code Code Country Net Quantity Gross Weight FOS Value 5 39095000 Q 1000 KG 12 00 Kio Grams 19 POLYURETHANES IN PRIMARY FORMS temp Imp No Code Information Permit Line No 2 AHECC Code 32081000 Assay Line 2 AMECC Code 32081000 Code Element Concentration Unit
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