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User Manual - Ghana HealtH Services-GHS

1. Change Password Switch to Another User Export BMC Data to Master Import BMC Data Into Master Export For Consolidation Export Setup Information Import Setup Information Backup Restore Exit Fig B 1 File menu DiIHPART is designed to work at different installation levels namely e District e Regional e GHS HQ and e Consolidation For the District and Regional installations only the data related to the Station can be entered or updated Data that is shared by all the BMCs in the country that is the setup information cannot be changed at this level The GHS HQ installation is the only level that can access and change or update the sharable setup information Connect to Database Change password Switch to another user Export BMC data to Master Import BMC data into Master Export for Consolidation Import for Consolidation available only for the CONSOLIDATION installation Export Setup Information available only for GHS HQ installation Import Setup Information Backup DiHPART User s Guide 1 07 34 e Restore e Exit In this appendix the focus is on Export and Import functions lf DIHPART is to be used in more than one computer within the Station then select one computer to be designed as a Master installation This computer will be used to consolidate all the Station s Planning and Budgets It will also be the one to export the Station s data to the higher level for Consolidatio
2. ASHANTI BRONG AHAFO CENTRAL EASTERN GREATER ACCRA NORTHERN UPPER EAST UPPER WEST VOLTA Figure 2 5 Regional level select screen e Selecting the District level requires the user to choose the Region District and financial year before saving the settings DiHPART User s Guide 1 07 7 UPPER EAST BAWKU M BAWKU WEST BOLGATANGA M BONGO BUILSA GARU TEMPANE KASSENA NANKANA TALENSI NABDAM Figure 2 6 District level select screen For a district setup the user must also select the DSS Site whose profile will be used for the Burden of disease graph There are three designed sites SOUTHERN CENTRAL and NORTHERN The default is SOUTHERN Click Save settings to accept the selected choices A message for confirming the saving will appear System Message 2 J Do you want to setup the system for the district 26 02 AMANSIE CENTRAL Figure 2 7 Saving installation levels After saving the settings the screen is greyed out except for the financial year That means the user CANNOT change the other settings information after saving Only the Financial year and the DSS Site can be updated Click Next to continue with the setup Greyed out select the level of installauon District settings which cannot be 7 sar 12010 changed e NORTHERN Figure 2 16 Saved installation level NOTE Make sure of the setting selections before saving as this is not reversible 2 3 Creating User
3. DiHPART User s Guide 1 07 18 The 4 Planning 4 1 General The BMC planning process comprises 4 components a Registration of Employees b Identification of utility administration components that need costing c Definition of BMC specific activities d Determination of BMC Investment projects 4 2 Employee Registration i BMC Employee registration BMC Employee registration Staff ID Surname a Other names Sex Date of Birth Profession 149043 AMIDO GEORGE 23300 LARTEY MARGARET F 7 15 Jun 1956 NURSE 324234 SAMAHANI SANA F 10 Jan 1970 RADIOGRAPHER EEE 4352345 ALAMA DEO F 01 Jan 1989 DENTAL CLINIC AS 599929 HAYIBOR ELIZABETH F 18 Feb 1982 MEDICAL 63223 ASIAMAH EBENEZER M z 10 Feb 1965 TECHNICAL OFFICI Z ES i Insert new record here To open the screen shown in Fig 4 1 select Inout Data gt Employees gt Employee Register To add an employee for inclusion DANGME WEST GREATER ACCRA in the budget first select the Staff type ee n Established Posts Contract Appointments TSS or Daily Rated Click the Edit button and a a 2 es ae aa new line appears at the bottom of the list a apna nag SRE O marked with a Enter the staff ID gt si eS surname other names etc as required and ec tes Me abi vn Sasi pa ee slick hdd ie eave ine miormaion Thetull pnp eee Maea See pases sie open dosnt shestesaness tee as RN bers aw re inna dishes oe boess ssonsa
4. Accounts Create user accounts as Create user accounts After the level of installation is set up the system will display the screen for creating ET E user accounts right Select the ew User name administrator Administrator User group and enter a taller rs new User name and password Note unless a user at Administrator level is Assign BMC C M created first the system will not operate Once any user is created at least one BMC must be assigned to that user Click Assign BMC to enable the drop down list and select the BMC s as ee DiHPART User s Guide 1 07 8 required Open the drop down list and select the BMCs to assign to the user To add another BMC to the user click the drop list on the next row below Any or all of DHA Sub Districts or District Hospitals can be selected After the initial user at Administrator level has been created any number of users can be added at the three levels available Administrators Supervisors or Operators Click the Save button and the opportunity will be given to create another user Note that each user can belong to only one group Once all required users have been created click Save and exit the screen 2 4 Logging in to DIHPART pe Atty m Login Name a The system will next display the login screen as shown jf opposite Enter the user name and password to access the ee O O O system which is described in the next chapter 2 5 Creating Edit
5. Improve access and quality of oral health services Improve access and quality of eye care services Promote and facilitate physiotherapy services Promote an facilitate Prosthetics and Orthotics Services Develop and use information technology to improve information management and service delivery Improve human resource recruitment deployment and retention and management Expand infrastructure to support effective and efficient services delivery at all levels Figure 4 2 BMC service delivery activities Once the relevant SP activity has been selected clicking the Edit button allows the user to enter firstly the relevant SP indicator baseline data and target value Eg BMC Activities 7 BMC Activities ve 1 Healthy Lifestyle and Healthy Environment 1 1 Risk factors related to health and vitality reduced by the enhancement of healthy individual life style and behavioural mode 1 1 2 Work with other stakeholders and communities to help members maintain healthy lifestyle behaviours Code Description of GHS SP Indicator Baseline Target Actual a ear Yalue Value 1 1 21 PMofintersectoralmestingsonRFHN s B 1 123 of schools with health with health programmes L wh oo i Code Description of BMC Activity Intervention MoH Activity o dese Double click for a list of SP indicators Fig 4 3 Figure 4 2 BMC service delivery activities This is done by double clicking the shadowed box in the
6. Promotion and Care Communicable Disease Control Non Communicable Disease Control Treatment and care of other common diseases of local priority within the District Health Promotion and environmental Health and Sanitation Interventions The related interventions are as follows Reproductive and Child Health Promotion and Care Antenatal care ANC Obstetric care including emergency care Post Natal Care Post Abortion Care Gynaecology Family Planning Adolescent sexual reproductive health Integrated Management of Neonatal and Childhood illnesses IMNCI Immunization Perinatal care Care of newborn Regenerative health and nutrition Other maternal conditions including infertility rape and FGM Reproductive system cancers Care for most vulnerable children including orphans children with disabilities abused and neglected children Early childhood development Communicable Disease Control e 1B e Epidemics Cholera Meningitis Plague Yellow fever Measles Polio etc e Reduce Transmission of Neglected Tropical Diseases eg oncho elephantiasis shisto soil transmitted helminth Malaria e HIV AIDS amp STI Non Communicable Disease Control Cardiovascular disease Diabetes Neoplasm cancers Acute and chronic respiratory diseases Mental Health Anaemia amp Nutritional Deficiencies DiHPART User s Guide 1 07 40 Treatment and care of other common diseases within the District e Eye Diseases trachoma
7. The screen shown in Fig 2 12 will appear Select the user to be deleted and then click the Delete button DiHPART User s Guide 1 07 10 admin1 operator1 operatorDHA super1 Figure 2 12 Delete user account screen 2 6 Managing Databases A user at Administrator Supervisor or Operator level can create a new database or change the default database at any time In normal usage at district this would not be necessary but at other levels this is a very useful facility 2 6 1 Creating a blank Database To create a blank database select File gt Connect to database The screen shown in Fig 2 13 appears Click the Edit button and double click the box labelled SQL Server Database Name B Connect to SQL Server The screen shown opposite will than appear with a list of the available databases Double click the word Template then the Connect button to create a new database A message indicating a successful connection will appear The Welcome screen of Fig 2 3 will appear next and the new database can be set up for the required level and financial year in the normal way Template 2 6 2 Connecting to an Existing Database To connect to an existing database simply double click its name and then the Connect button and after the confirmation message and Welcome screen appear the log in screen for that database will display DiHPART User s Guide 1 07 11 3 Using DIHPART 3 1 System Navigation After su
8. aa aiai 21 DUGG SUING secre Eper E PEE EPEE ondsdendenasees E EE EE EEDEN 22 5 1 Generdi ercsi a n a n aoe e a 22 5 2 EMDIOVES BUGGE raas 22 5 3 Administration puddel eseis a oi hare ald a eat eas 24 5 4 SEIVICS CSNIV EN eerren a 25 5 5 IVESTIMENE DUGG Cia tebctn cn tscat it a a CA a E AE aaa 26 5 6 Addressing the Burden of DISCASC cccccceeccceeeceeeeceeeeceeeceeseseeseeeeteueeseeessaeens 26 6 gt 621016 10 p aaron een en E ene ee E eee ee eee 28 6 1 EMpIOVCS PE EXPENSE S 28 6 2 Administration Expenditure ccccccceecceeeceeeceeeceeesececeeeceeeceeeseeecseeteeecseesseeseeenes 28 6 3 Service Delivery Expenditure ae a a 29 6 4 Investment Expenditure sic tasntanccishtuacewaktacveiehiwedevablaseiebivevewsblesedshivevewsbleseishivevemdles 29 TY Producng PhNIOUTS spieren a EEE EEA TEA 31 Appendix A Setting up DIHPART in Different BMCS aannnannnannnannnannnennnnnnnnnnnnnensnennnrennenne 33 Appendix B Importing and Exporting Data ccccccccsecceeeceeeeeeeseeeseeeseeeseeeseeeseeeneeeneeenes 34 Appendix C Backup and Restore data ccccccccseccececeeeeceeeceucecueeseeeceuseseeseueessueeneeesaes 39 Appendix D Priority Areas and Interventions ccccceecceeeseeeceeeseeeeeeeeeeeseeeseeeseeeneeeneeenes 40 DiHPART User s Guide 1 07 3 1 Introduction 1 1 Overview The GHS District Health Planning and Reporting Tool DIHPART is a database designed to assist BMCs at district
9. and can be accessed either from the Treeview menu or directly form the menu bar The categories are Employees Administration service delivery Investment General Setup Information The Treeview menu is shown in Fig 7 1 Printouts 5 sees Employees om Employee Register om Employee PE budget Employee promotion Employee recruitment soo PE Expenditure one Administration Administration budget 3 oe Administration Expenditure Service delivery om Service Activities om Service Activity budget Service Activity Expenditure Service Activity Expenditure By Account Code om Service Activity Indicators sense Intervention Burden and Expenditure Shares o Service Delivery by Vertical Programmes S sesso Investment om Investment projects sense Investment budget 7 oe Investment Expenditure S seen General i Budget Summary Printout Fig 7 1 Printout options To make a printout first preview and then click the word File at the top left of the screen as shown Then click Print As some printouts are many pages long be careful to only select the page s you require To close a screen press Esc The printout function is illustrated below in Fig 7 2 DiHPART User s Guide 1 07 31 Page setup Th print ciek v Print Preview the word File a Print Ctrl P here then the Zoom 100 Exit Zoom 150 Zoom 200 Zoom 75 Fig 7 2 Printout menu options Sometimes a printout may need to be en
10. at the right and the information can be posted as before DiHPART User s Guide 1 07 23 BMC Employees recruitment 7 a ee ea x e BMC Employees recruitment gt Consolidated Funds l AcciCode Description Profession Grade Number Scale Band Gross Annual fs Salary 2 4101000 Established Post BIOSTATISSTICS ASS Biostatistics Record A v 2 2 E 3 972 0 4101000 Established Post STENOGRAPHER Sternograher Grade 1 2 2 700 0 4101000 WEstablished Post TYPIST _y Typist Grade 1 1 f2 2 136 0 Sor DE n O Pick the account code here and enter the other details as required Fig 5 4 Employee Recruitment budget screen 5 2 4 Approve Employees Promotion Before a promotion is posted to the budget it must first be approved from a certain date after the budget itself has been approved To approve a promotion an authorised user must required information on the screen shown in Fig 5 5 which is accessed from Input Data gt Employees gt Approve Employees Promotions 5 3 Administration budget To enter the budget for administration select Input Data gt Administration gt Administration Budget The screen shown in Fig 5 5 appears Select the account codes as desired and the unit of measure etc The total estimate will be automatically calculated in the column coloured light blue Note that where a unit of measure in not already existing a pop up window will appear informing the user that This val
11. cataract etc Health Promotion and environmental Health and Sanitation Health Communication for Behaviour Change IEC School Health Promotion Occupational Health and Safety Enforcement of by laws and regulation related to health Monitoring of hazardous waste Improved solid and liquid waste management Food control and hygiene DiHPART User s Guide 1 07 41
12. default installation folder is C Program Files DiIHPART then the exported data is stored in C Program Files DIHPART EXPORTS Copy the files and paste then into the IMPORTS C Program Files DIHPART IMPORTS folder created by default when the application starts The following screen is used for Importing from the BMC into the master copy E Import Wizard en ee 04_Export_DHA_2010_1305 2010 mdb aie Dn kas Import options Fig B 4 Export BMC Current year data to master The window has the following functions Browse button helps locate the import file Import options in case of more than file name being displayed select Import all BMCs in the Import file to import all BMCs data without selecting one by one or Import only selected BMC if it is preferred to import a few of the BMCs Export for Consolidation This function generates an export file for aggregating data at a higher level normally not within the station for example from District to Region District to National Region to National and GHS HQ to National Like the Export from the BMC to the Master computer here too you can Export the Current years data or all the stations data all budget years having data and a pop up window displays the name and location of the file E Export Wizard Options Export al S J Exp Fig B 5 Screen for Exporting Station data for Consolidation DiHPART User s Guide 1 07 36 Import for Consolidation
13. dss cae ssxanna dsx Pirie nro ie dpas asseoseo Bee nae eens to dsos asrs ei seces eea on gt list of employees can be displayed by _ a lt a clicking the Preview button Fig 4 2 cil i Iaido seeantac Figure 4 2 Employee printout DiHPART User s Guide 1 07 19 4 3 Entering BMC Activities To access the screen for entering BMC activities select Input Data gt Service Delivery gt Service Activity There are two ways to enter a BMC activity either select an SP activity directly from the drop down list illustrated in Fig 4 2 or select first the SP Objective then the SP Output then the activity Increase awareness on health promotion and protection Work with other stakeholders and communities to help members maintain healthy lifestyle behaviours Develop HR capacity to plan implement and evaluate RGN activities Promote Food Safety Promote Occupational Health and safety Advocate for improved access to water and sanitation infrastructure Improve quality of clinical care Improve early detection reporting and management of communicable diseases Improve early detection reporting and management of non communicable diseases Strengthen disease surveillance emergency preparedness and response Improve access to quality maternal newborn and reproductive health services Promote the survival growth and development of all children Promote the reduction of malnutrition as a public health and developmental problem
14. menu to enter the budget is the Inout Data sub menu on the Treeview or Menu Bar Input Data see ployee negi te Employee PE budget o Employee promotion oow Employee recruitment Approve Employees Promotions owe PE Expenditure Administration own Administration budget en Administration Expenditure l Service delivery om Service Activities b Service Activity budget ow Service Activity Expenditure w Service Delivery by Vertical Programmes l Investment sesseee Investment projects om Investment budget Investment Expenditure Printouts Fig 5 1 Budgets menu 5 2 Employee Budgets 5 2 1 PE budget To enter the budget for PE select Input Data gt Employees gt Employee PE Budget The screen shown in Fig 5 2 appears First select the code from the drop down list DHA Sub districts or District Hospital Then select the staff member from the list of staff on the Employee Register All the details entered at the planning stage will appear including the account code and salary The funding source must then be entered from the drop down list and the Post button clicked A confirmation message will appear saying Update Employee Information and Post PE budget Clicking Yes will complete the process and enter the salary into the budget with the associated message PE budget updated successfully DiHPART User s Guide 1 07 22 BMC Code Staff ID Surname Othernames Current Appt Date Professio
15. Expenditure M Preview Employee Salary information Preview BMC Service delivery Budget M Preview Employee PE Expenditure Preview BMC Service deliver Expenditure m Administration Y Enter Administration budget Preview Administration Budget l M Enter Administration Expenditure Preview Administration E xpenditure i EUCLA M Enter BMC Investment Project Preview BMC Investment project M Enter BMC Investment Project costing Preview BMC Investment Project costing M Enter BMC Investment Project Expenditure Preview BMC Investment Project Expenditure w Setup Information GHS Strategic Plan Investment Projects m M Interventions Grades and Professions M BPEM Activities M Vertical Programmes M MOH Activities M Salary Matrix F Y Funding Sources M Account codes Verno Figure 2 11 Permission assignment screen To change individual setting s click the Edit button Deselect the action s which are not to be granted to the users and click the Close button to save the settings To change the level of permission of a user for example from Operator to Supervisor select the user name then select the new level from the drop down list labelled Move to User Group Click the Redefine button to action the change A warning message will be displayed as appropriate 2 5 3 Deleting user accounts To delete a user click the Delete user account option in the Treeview Security sub menu or corresponding Menu bar sub menu
16. GHS setup file ddmmyyyy shows the date when the file was created or generated e Export only GHS s Current Year Setup Information o This option will generate an export file just for the current financial year DiHPART User s Guide 1 07 37 o The generated file format is GHS_ Setup FFFF_dmmyyyy mdb and is stored in the EXPORTS folder of the application path Where GHS_Setup indicates that the file is a GHS setup file FFF Indicates the financial year of the exported file ddmmyyyy shows the date when the file was created or generated Copy the exported file from the EXPORTS folder of the master computer and send it to all the BMCs at all levels for updates Importing Setup Information At any time the GHS HQ can update the setup information When this happens the GHS HQ exports the setup information into an intermediary Ms Access file GHS_Setup_ddmmyyyy mdb Where e dd day of the month in 2 digits e g 14 for 14 of the month e mm month in 2 digits e g 05 for May e yyyy a 4 digit year e g 2010 The format of the setup export file helps identify the proper export file to be imported Whenever GHS HQ updates the setup information they will send an export file either by email or in a flash disk Copy this file in the IMPORTS folder of the application path on each BMC installation Click on the Import Setup Information function on the File menu The following window will open for browsing the proper file Look in IMP
17. Ghana Health Service Your Health Our Concern District Health Pla nning and Reporting Tool Version 1 07 User Manual DiHPART is an initiative of the Ghana Health Service as a tool for Planning and Reporting The DiHPART software has been engineered by the University Computing Centre Ltd Dar es Salaam Tanzania together with the Ghana Health Service For more details on the Ghana Health Services visit www ghanahealthservice org or for the University Computing Centre visit www ucc co tz The contents of this manual is contained on the installation CD obtainable from the Ghana Health Service Abbreviations BMC Budget Management Centre BOD Burden of Disease BPEM Budget Planning Expenditure Monitoring DiIHPART District Health Planning and Reporting Tool DHA District Health Administration DSS District Sentinel Sites GHS Ghana Health Service GoG Government of Ghana HQ Headquarters IGF Internally Generated Funds MDG Millennium Development Goals MoH Ministry of Health MTEF Medium Term Expenditure Framework PE Personal Emoluments salaries PPME Policy Planning Monitoring and Evaluation SP Strategic Plan SBS Sector Budget Support Glossary of Terms used in DIHPART Application path Base year BMC Activity BMC Indicator Budget Check box Consolidation Drop down list Employee Menu bar Personal emoluments Pick List Read only SP Objective SP Output SP Activity SP Indicator Station Tree v
18. I DONOR BUDGET SUPPORT fund source 3 6 Viewing BPEM Activities BPEM Activities BPEM Activities Code Description Meetings and conferences special events tours festivals receptions banquets work related retreats and official visits lo Manpower development e g training managerial courses further education workshops and seminars Monitoring and evaluation Inspections testing data collection certification surveying mapping census impact assessrr Research and Development i e funding research costs research publications Information and data collection processil Provision of public health services Provision of clinical health services i v Figure 3 11 BPEM Activities Meetings and conferences special events tours festivals receptions banquets work related retreats and oi To view the BPEM activity list select Setup gt System Information gt BPEM Activities The screen shown in Fig 3 11 will appear DiHPART User s Guide 1 07 17 3 7 Viewing MOH Activities To view the MOH activity list select Setup gt System Information gt MOH Activities screen shown in Fig 3 12 will appear MOH Activities MOH Activities Code Description BPEM Activity gt 01 02 03 04 05 06 oF Attend In country Workshops Conferences and Seminars Meetings and conferences special events tours festivals Attend International Workshops Conferences and Semina Manpower development e q training m
19. ORTS ds ex E Prrsecsessssessssssesesesssessssssseessssssssssesssessssssssssssseseseseeseeeseseee GHS_Setup_2010_14052010 mdb Recent Desktop My Documents 8 My Computer My Network Files of type mdb Microsoft Access Files X Cancel PI aces Open as read only Fig B 8 Export BMC Current year data to master Double click on the desired file to update the Setup information DiHPART User s Guide 1 07 38 Appendix C Backup and Restore data These are the last two functions on the File menu Fig B 1 Data Backup To backup data under the folder and name of choice click Backup on the File menu The Windows pop up for browsing the backup folder will open up Save As Save in E backups c E My Network File name NATIONAL BACKUP 14MAY2010 BAK Places Save as type g BAK MS SGL Database Backup Files v Cancel Fig C 1 Screen for backing up data Specify the name of the backup file under the space provided for File name Click on the Save button to save the file or Cancel to ignore Restore database To restore the data to a previous status click on the Backup function on the File menu The screen below will open for browsing the backup file to restore DiHPART User s Guide 1 07 39 Appendix D Priority Areas and Interventions Priority Areas In DIHPART the Burden of disease is categorised by the following 5 Priority areas Reproductive and Child Health
20. This function is only available for the Consolidation installation Copy all the exports for aggregates from all stations into an Aggregate computer in the IMPORTS folder of the application path For example if the application path is C Program Files DIHPART then paste the export files into C Program Files DIHPART IMPORTS Click on the Import for Aggregate on the File menu The following screen will pop up for browsing the import files Look in E IMPORTS da ex EJ 2 GHS2104_Export_2010_14052010 mdb Fa GH52104_Export_14052010 mdb 2 GHS_Setup_2010_14052010 mdb 2 GHS_Setup_14052010 mdb Finnie GHS2104_Export_14052010 mdb lt D My Network Files of type mdb Microsoft Access Files lt Cancel PI aces Open as read only Fig B 6 Screen for selecting data for Consolidation Double click on a file to import the data Export Setup Information This function is only available for the GHS HQ installation Click Export setup information on the File menu The following window will open up Export Wizard Options OF mort all GH re LL C Expo anly GH f Fig B 7 Export BMC Current year data to master This function has 2 options e Export all GHS Setup Information o This will export all years setup information if there are more o The file generated is formatted as GHS_Setup_ddmmyyyy mdb and is stored in the EXPORTS folder of the application path Where GHS_Setup indicates that the file is a
21. anagerial courses v v Conduct Research Activities Research and Development i e funding research costs re v Ensure Safe Blood Provision of clinical health services Organize Management Meetings e g RHMT DHMT Meetings and conferences special events tours festivals Organize workshops conferences seminars Manpower development e g training managerial courses Provide and Sustain Staff Incentive Schemes Manpower development e g training managerial courses Provide Catering Services Provision of clinical health services Provide co curriculum activities Manpower development e g training managerial courses Provide Dental Services Provision of clinical health services Provide Diagnostic Services Laboratory Provision of clinical health services Provide ENT Services Provision of clinical health services Provide Eye Care Services Provision of clinical health services Provide Hospitality Services accommodation all wards Provision of clinical health services Provide Hostel Services Manpower development e g training managerial courses Provide In service Training Manpower development e g training managerial courses Provide Mental Health Services Provision of clinical health services Attend in country Workshops Conferences and Seminars v v v se v v v v v v v v v v v Each MoH activity is linked with a BPEM activity and this link should not be changed Figure 3 12 MOH Activities
22. andard menu bars and the treeview menu works similar to Windows Explorer Both menus are active so that the user can use whichever one is convenient To access any command in the menu bar just click on the menu item text on the top and drop down list of the commands associated with it will open To access any command within the treeview menu click on the menu item to expand it until there is no sign and it will show the list of commands Both the Menu bar and the treeview menu open similar screens Note The home screen displays information about the level of installation District XX YY District name Region name the Financial year FFFF the Logged in user the Current Database and the DIHPART version number Where XX Region code YY District code within the region FFFF Financial year e g 2010 3 2 Changing the System Defaults System defaults refer to the current or active logon user BMC which will appear as the default the default financial year and the DSS site whose BOD is used for budgeting To change any of these values click the System defaults option on the menu The screen shown in Fig 3 4 will appear DiHPART User s Guide 1 07 13 System defaults Ghana Health Service Your Health Our Conce Figure 3 4 System defaults Change the values as necessary and click Apply to save the settings Note that the user can not only change the DSS site but also specify whether or not to include the V
23. ccessful login the user has access to the home screen where various options and actions take place Ghana Health Service Your Health Our Concern Input Data Be Employees i Employee Register oom Employee PE budget Employee promotion Employee recruitment Approve Employees Promotions i sow PE Expenditure Logged in User E Administration Administration budget i Administration Expenditure Service delivery om Service Activities Version number i Service Activity budget Service Activity Expenditure Service Delivery by Vertical Programmes soo Investment projects i Investment budget oom Investment Expenditure Printouts Employees Administration H Service delivery Figure 3 1 The DIHPART Home screen The home screen has two types of navigation the top bar called the Menu bar and the left hand side menu called Treeview menu Figure 3 2 Menu bar DiHPART User s Guide 1 07 12 Employees Administration Service delivery Investment Printouts Employees Administration Service delivery Investment Setup information Setup System defaults Setup Information Security Create user accounts Edit user accounts Delete user account Figure 3 3 Treeview menu If at any time you wish to close the program click the button marked Quit at the bottom left of the Home screen or select File Exit from the menu bar The menu bar works similar to Microsoft Office st
24. column marked Code A list of the possible indicators then appears in a pop up window Fig 4 3 Select an indicator by double clicking on it and it will appear in the list DiHPART User s Guide 1 07 20 Search Account codes by keyword s Figure 4 3 List of SP indicators Next enter the description of the BMC activity as shown in Fig 4 4 It will automatically be assigned a code If the activity has BMC indicators associated with it click the Edit button and then enter the activity description in the double click the shadowed box labelled Intervention Enter BMC activity Double click here for Select related MoH Click here for description here list of interventions activity here indicator list g Descriptionof BMC Activity of BMC Activity Intervention MoHActivity _ MoH Activity i Sch ol health promotion choo Health Promotion v Provide co curficulum ac Indicators HeNth Communication for Behavior v Undertake Oytreach Ser indicator E E z dicats 2 IEC programme A pop up screen will appear Click the Priority drop down list and select an intervention by double clicking it Fig 4 4 A list of associated BMS indicators will appear on the screen similar to Fig 4 3 Double click to select a particular BMC indicator Clicking the Indicators button on the right of the activity to enter those indicators Search Interventions Reproductive and Child Health Promotion and Care Communicable Disea
25. diet exercise ett Prevalence of Hypertension Prevalence of smoking Reduced consumption of tobacco among adolescent Availability of communication strategy and materials at health facilities facilities providing screening and counseling services Increased use of condoms with high risk sex of target groups aware of risk factors salt diet exercise etc alt View mode TERT EAA Preview Figure 3 8 GHS Strategic Plan Indicators 3 5 Editing the Burden of Disease Interventions Disease burden is the impact of a health problem in an area measured by mortality and morbidity There are three different DSS sites which produce BOD figures annually categorised as Northern Central and Southern Users select the most appropriate BOD using the system default option described in paragraph 3 2 Using the inbuilt tool related to the BOD DIHPART allows the comparison of the health budget with the BOD so that planners can optimise the budget to best address the BOD A full description of the process is given in paragraph 5 6 DiHPART User s Guide 1 07 15 In DIHPART 8 separate interventions and their burden contributions are measured IMCI MDG 4 Malaria Control MDG 6 NTDCP MDG 4 HIV AIDS STI MDG 6 Maternal MDG 5 6 Immunization EPI MDG 4 TB DOTS MDG 6 8 Other S The BOD shown in the above table are default values Each DSS site produces its own BOD profiles annually Click Setup In
26. ealth System Strengthening 4 Governance Partnerships and Sustainable Financing Healthy Lifestyle and Healthy Environment Code Description gt 4 4 Risk factors related to health and vitality reduced by the enhancement of healthy individual life style and behavior 1 2 Environmental hygiene and Occupational Health hazards reduced by advocating for improved water and sanitatio Increase awareness on health promotion and protection Work with other stakeholders and communities to help members maintain he Develop HR capacity to plan implement and evaluate RGN activities Promote Food Safety Indicators lt I lt I lt I lt I aa904 Indicators Figure 3 7 GHS Strategic Plan Objectives Outputs Activities Click Setup gt Setup Information gt GHS Strategic Plan to display the screen shown in Fig 3 7 This screen displays the GHS SP that is to be used by all BMCs as a basis for their activities For Strategic Activities the system allows the user to specify at which level the activity is relevant GHS HQ Region RG District DH or Sub District SD Normally the BMC should never modify add or delete the GHS SP entries 3 4 2 Viewing GHS Strategic Plan Indicators To view SP Indicators related to SP activities select the desired SP Activity and click the Indicators button to display the screen shown in Fig 3 8 B SP Indicators SP Indicators Description of target groups aware of risk factors salt
27. ertical programmes in the Intervention BOD graph 3 3 Viewing Setup Information Setup information refers to system default values and standard information such as the GHS Strategic Plan Interventions and BPEM and MoH activities that are shared by all the BMCs The setup information can be viewed or input into the system via the Setup sub menu on the Treeview or Menu bar Printouts Setup Security Help Setup System defaults System defaults l SE Setup Information GHS Strategic Plan GHS Strategic Plan Interventions Interventions BPEM Activities BPEM Activities er OSN covities MOH Activities Funding sources Funding sources Sub districts Sub districts Investment Projects Grades and Professions Vertical Programmes Salary Matrix Salary Matrix Grades and Professions vertical Programmes Figure 3 5 Setup information in the Treeview menu Figure 3 6 Setup information sub menu Simply click the item to view and if the user has the required permission items may be edited Some of these items are described in detail below 3 4 Viewing the GHS Strategic Plan 3 4 1 Viewing Objectives Outputs and Activities The GHS Strategic Plan that is shared by all BMCs comprises the following Strategic Plan Objectives Strategic Plan Outputs Strategic Plan Activities Strategic Plan Indicators oO Oo DiHPART User s Guide 1 07 14 GHS Strategic Plan Code Description bi CMMS E a 2 Health Reproduction and Nutrition Services 3 General H
28. formation gt Interventions to display the screen below Fig 3 9 This enables authorised users to define the disease interventions and the corresponding ratios from the information supplied for the three DSS sites A Burden of Disease Interventions Burden of Disease Interventions PRIORITY Reproductive and Child Health Promotion and Care bah Code Description Antenatal care ANC Obstetric care including emergency care Post Natal Care Post Abortion Care Gynaecology Family Planning Adolescent sexual reproductive health Integrated Management of Neonatal and Childhood illnesses IMNCI Immunization Perinatal care Care of newborn Regenerative health and nutriion _ Other maternal conditions including infertility rape and FGM Reproductive system cancers Care for most vulnerable children including orphans children with disabilities abused and neglected chilc Early childhood development Assign burden shares Preview Close Figure 3 9 Burden of disease Interventions and ratios Select a priority area and corresponding intervention Click the Assign Burden Shares button to display the screen shown in Fig 3 9 Select each profile in turn and edit the default figures as required Enter the required figures in the columns labelled Formula to allocate the shares appropriately This will create the correct figures for the Intervention Budget Graph illustrated in Fig 5 10 DiHPART User s Guide 1 07 16 Ea Burden of disease inte z
29. iew A folder in the computer hard disk where DiHPART is installed The first financial year for which expenditure or planning is required BMC specific activity or operation for achieving an SP Indicator BMC defined indicator to measure the BMC activity Estimated cost A small box on the computer screen which can contain a tick or be left blank The adding up of similar data for analytical purposes A list that appears on a computer screen item when a small arrow is clicked BMC staff The bar at the top of the screen which displays options File Edit View etc Salaries and statutory allowances A list that appears on a computer screen item when a small arrow is clicked Data cannot be entered or edited Strategic Plan Objective defined by the GHS and shared by all BMCs Strategic Plan Output defined by GHS and shared by all BMCs Strategic Plan Action oriented statement of what is required to achieve an SP output Strategic Plan Indicator defined by GHS and shared by all BMCs District Regional or GHS HQ installations Format of menu like Windows Explorer consisting of branches from a main stem DiHPART User s Guide 1 07 a CONTENTS T 2 61018 Cet 0 Deere tener ane ne eee enna nee ere ester tee nee ee ee ee eee eee 4 1 1 OVE WICW vie wcteanesswauaceunaahasseaaaan AT EEA TO ANERIAN 4 1 2 Belge lc get ener Tenn non en Teeny Tener Teeny Tee tnen meen Tamron een Tamron cee Tanne 4 2 eNO AEN ahatietsceets argon alte att atl eet att at ate
30. ing and Deleting users After the initial setup of the system administrators can create edit or delete users as required From the Treeview menu select the Security option or from the menu bar click Security then the required option Security Create user accounts Edit user accounts Delete user account Figure 2 8 Security Treeview sub menu Create uses accounts Edit user accounts Delete user account Figure 2 9 Security Menu bar sub menu 2 5 1 Creating user accounts To create users click the Create User accounts in the Treeview Security sub menu or Menu bar security sub menu and continue as described in the setup section above 2 5 2 Editing user accounts To edit users click the Edit User accounts in the Treeview Security sub menu or Menu bar security sub menu The screen shown in Fig 2 10 appears with a list of existing users DiHPART User s Guide 1 07 9 a Edit user account admin1 operator operatorDHA ppme super1 _eeme j remssnns come Figure 2 10 Edit user account Specific permissions can be added or withheld by clicking the Permissons button Fig 2 11 BB Edit BMC User permissions Add Edit Delete user __ Add Sub district ZEmployees i Enter Employee information Y Enter BMC Service delivery Activity M Enter Employee PE Promotion Recruitment budget M Enter BMC Service delivery Activity Budget M Enter Employee Salary Expenditure Enter BMC Service delivery
31. larged or scaled down in which case the Zoom sub menu will be useful Select the appropriate zoom sized to re size the printout on the screen Note that this zoom function applies only on the viewing screen and not on the printer DiHPART User s Guide 1 07 32 Appendix A Setting up DIHPART in Different BMCs In order to facilitate the use of DiHPART simultaneously at the Planning and Budget preparation stage it has been designed to operate separately in different BMCs with a master computer being designated in for example the Planning BMC say in DHA for the case of Districts The Administrator should do the following e Install DIHPART to all BMC which will be used for data entry e Setup the installation level specific station financial year users and permissions The non master user will non master computer e Enter the data as per permissions e Import setup information from GHS if there are updates e Export the BMC data if has rights to the master computer The master user will master computer Enter respective BMC s data as per permissions Import setup information from GHS if there are updates Import data from non master BMCs Export station s data to higher level regional or national for Consolidation DiHPART User s Guide 1 07 33 Appendix B Importing and Exporting Data Importing Data from the GHS Clicking the File menu displays the following Input Data Printouts Setup Connect to Database
32. n Exporting BMC data to the Master Computer On the menu bar illustrated in Fig B 1 select Export BMC to Master Clicking on this function displays the following pop up screen Export Wizard Options Fig B 2 The Export BMC to Master pop up screen This window contains 2 options e Export all BMC data to Master As the system can accommodate more than one year s information this will export the budgets for every year within the system to the Master export template When OK is clicked the following information will be displayed s Data exported successfully at My CADIHPARTEXPORTS GHS2104_Export_DHA_2010_20052010 mdb Fig B 3 Message after exporting all BMC data to master Note the name of the Exported file GHS2104_Export_DHA_20052010 MDB Where GHS2104 denotes the installed database 21 Regional code for Greater Accra 04 District code for Dangme West Export _DHA Export for DHA BMC 13052010 The date of the export formatted as ddmmyyyy day gt 2 digits month gt 2 digits and year gt 4 digits e Export only BMC Current year data to Master This will transfer only the data for the current budget year Importing BMC data into the Master computer DiHPART User s Guide 1 07 35 After exporting the BMCs data the next step is to import them into the Master computer for consolidation To import BMC data copy the exported files normally stored in the EXPORTS folder of the Application If the
33. n Grade ScaleType Step Band Gross Annual Salary 2 424 00 Increment 0 00 Total 242400 Account code 4101000 Established Post Fund Source ie Fund Type nsolidated Funds Fig 5 2 PE Budget screen 5 2 2 Promotion Budgeting for expected promotions is carried out on a similar screen as shown below in Fig 5 3 Select the BMC code staff ID as for established staff The current grade of appointment will appear on the left hand side Enter the promoted grade on the right hand side together with the Scale type Step and Band as before Post the information when complete The confirmation messages should appear as for established staff EE Employee Promotion BMC Code DHA F Year 2010 Staff ID 149043 Surname Othernames First Appointment Date Current Appt Date Profession A SL Current Grade ScaleType Step Band Gross Annual Salary Increment Total Account code 4101000 Established Post Fund Source Fund Type Consolidated Funds Fig 5 3 Employee Promotion budget screen 5 2 3 Recruitment The procedure for budgeting for recruitment is different from promotion The screen is shown in Fig 5 4 The user must firstly click the Edit button and then enter the funding source for the proposed new staff member The account code must then be entered at the bottom row beside the Fig 5 4 followed by the profession grade etc Eventually the salary will appear
34. n Fig 6 1 is ticked oF GEORGE 11 Jan 1997 21 Jan 2002 ACCOUNTANT Accountants to appear Annual i eee consecutively Fig 6 2 Employees monthly salary payment The salary payments for each established staff member by are displayed by month on a printout described below 6 2 Administration Expenditure Selecting Inout Data gt Administration gt Administration Expenditure causes the screen shown in Fig 6 3 to be displayed Select the BMC code then the reporting month and then the relevant expenses code Enter the totals expenditure for the month for that code in the white box under the correct source GOG IGF or SBS The screen displays the total budget for each source the total spent expenditure and the balance DiHPART User s Guide 1 07 28 Leave checked for each staff member Administration Expenditure Posting CAR ooma Administration Expenditure Posting OA 4201001 Electricity chari BE ron Bf con Fig 6 3 Administration monthly expenditure entry screen 6 3Service Delivery Expenditure Selecting Input Data gt Service Delivery gt Service Activity Expenditure causes the screen shown in Fig 6 4 to be displayed Select the BMC code and the relevant month from the drop down list Then select the SP indicator for the service activity whose expenditure Is to be reported and then activity itself The account code s associated with that service activity will then be displa
35. penditure plans with the actual Burden of Disease The heights of the green bars should to some extent at least reflect the respective heights of the red bars The actual figures on which the Burden of Disease is based is shown in Table 5 9 DiHPART User s Guide 1 07 26 No Description Ratio HIV AIDS STI MDG 6 6 Immunization EPl MDG 4 87 8 Other S y OO Table 5 9 Burden of Disease figures from the selected sentinel site Your Heith Our Cunan DANGME WEST GREATER ACCRA Intervention Burden and Budget Shares 2010 Based on NORTHERN DSS site 5 s 2 6y 1 e MCI MDG 4 Malaria Control MDG NTDCP MDG4 HIV AIDS STI MDG Maternal MDG 5 Immunizaton EFi TB DOTS MDG 6 6 6 MDG 4 intervention m Disease Burden m District Budget Fig 5 10 Health intervention burden and budget shares DiHPART User s Guide 1 07 27 6 Expenditure DiHPART software is designed to be used for capturing monthly expenditure records monthly expenditure aggregates of the daily transactions and generating related printouts 6 1 Employee PE Expenditure Select Input Data gt Employees gt PE Expenditure to get the screen shown in Fig 6 1 Each month the user should enter this screen and select the Expenditure Month Then every member of staff should be selected in turn and the Post button clicked To assist the user each member of staff in turn will appear consecutively if the check box shown i
36. regional or GHS HQ level in planning budgeting and reporting on their daily activities and operations and associated expenditure In particular it allows users to compare the budget for a district or region with the burden of disease in that area It also facilitates the consolidation of budgets and expenditure at district regional and national levels by either manual data export or though synchronisation over the internet 1 2 Functions The database enables users to Import setup information from the GHS including the annual SP and indicators Enter a BMC plan as components of the respective level s MTEF aligned with the SP Associate MoH and BMC indicators with BMC activities and display them Produce the various reports required by the GHS and other stakeholders Enter the staff PE promotion and recruitment budgets Enter the administration service budget and investment budgets Enter expenditure on a periodic basis Compare expenditure with budget Track budget implementation Produce investment activity time charts for the current year Export relevant data to the regional and national levels DiHPART User s Guide 1 07 4 2 Setting up DIHPART The DiHPART software is distributed by the GHS on a CD It is designed to operate on any of the following Microsoft platforms Windows XP Windows Vista and Windows 7 The software installation is self sufficient incorporating a run time version of Microsoft Access It therefore does no
37. se Control Non Communicable Disease Control Treatment and care of other common diseases of local priority within th Health Promotion and environmental Health and Sanitation Figure 4 4 List of priority interventions for selecting BMC indicators 4 4 Investment projects To view the Investments screen select Inout Data gt Investments gt Investment Projects The screen shown in Fig 4 5 will appear BMC Investment N Project Description of Project details j oh Original Expenditure Commitme Startdate Finish date Ey code Investment Project cost todate nts ni gt 1000 Building of District Health Dire Building of District Health Directo 0 00 0 00 0 00 1001 Building of CHPS compound Building of CHPS compound 0 00 0 00 0 00 1002 _v Accommodation for staff Accommodation for staff 0 00 0 00 0 00 1003 District Hospial District Hospial Refurbishment 0 00 0 00 0 00 v j Preview Close Figure 4 3 BMC Investment projects The investment projects are standard for all the BMCs They are defined centrally by GHS and shared by all the BMCs Hence no changes are required in the plan displayed DiHPART User s Guide 1 07 241 5 Budgeting 5 1 General There are five different types of budgets that can be entered in DIHPART I Personal Emoluments PE a Normal PE Employee Salaries b Employee Promotions c Employee Recruitment ii Administration iii Service Delivery Iv Investment The General
38. ssociated printout can be previewed directly from the screen shown in Fig 5 5 with or without the components by clicking the Preview button and checking the Details box or not as desired Fig 5 7 DANG ME WE ST GREATER ACCRA DHA Administration budget for 2010 Details of a single account components are displayed here or can be suppressed sousc eo asmau asuu Fig 5 6 Preview showing breakdown of single account code in administration budget 5 4 Service delivery 5 4 1 To enter the Service Delivery budget select Input Data gt Service Delivery gt Service Activity budget The fs mieter iii sstsonsasse screen shown in Fig 5 7 appears 7s Select the relevant SP indicator and iai BMC activity Click the Edit button to add budget lines starting with the eae a me e T e e T a E a o account code Insert the Unit of ZEE J mere _a 220 29520 GOVERNMENT itera measure etc as for the Administration U ee budget and also the funding source Note that it is possible to break down a single account code into a number of different components as described Mj J Eatmode Es Ea above in paragraph 5 3 Fig 5 7 Service delivery budget entry screen DiHPART User s Guide 1 07 25 Continue to enter all the budget lines for each activity Clicking the Close button saves the information entered The entire service delivery budget can be viewed at any time by clicking the Preview button with or without the component de
39. t require Microsoft Office or any other application to be pre installed 2 1 Starting the program The following steps have to be taken to start using the program Before you install the program check that the computer internal clock date is correct To check it go to Start Contro Panel Date and Time and change if necessary In addition check that your screen resolution is set to 1024 x 768 Installing DIHPART If you are upgrading DIHPART from a previous version you must back up your existing data See paragraph 11 3 2 of this manual Using the CD e Close all programs on the computer e Insert the CD in the drive and use Windows Explorer to open it by right clicking on the Start button then left clicking Explore The CD will normally be drive D or E e There are 4 files on the CD including this User Manual and a simplified shorter User Guide both in PDF format e f the computer is running Windows Vista or Windows 7 right click on the file DiHPART exe and select Run as Administrator e f the computer is running Windows XP simply double click on the file DiHPART exe The following windows will appear 4 DiHPART Database Management system MSDE SQL Server Ghana Health Service S Would you like to install the Microsoft Data Engine locally on this computer or will pou Your Health Our Concern isti connect to an existing or Server on another computer You need to install the MSDE on the computer
40. tails 5 5 Investment budget To enter the Investment budget select Inout Data gt Investment gt Investment budget to get the screen shown in Fig 5 8 SS 7 z BMC Investment Costing BMC Investment Costing Projects EMERE Gade d 38 780 0 GoG 10 000 0 20 000 0 GoG Fig 5 8 Investment budget entry screen Note that the breakdown functionality described in paragraph 5 3 is also available when formulating the Investment budget but that the funding source must first be entered and that the quantity must be 1 Create the breakdown list by double clicking the unit cost cell The entire investment budget can be previewed by clicking the Preview button as described previously 5 6 Addressing the Burden of Disease An important factor in the District Health Sector planning process is the addressing of the actual Burden of Disease in the population Percentage figures from the selected District Sentinel Sites are embedded in DIHPART and these can be viewed by clicking the button labelled Preview Burden Intervention Graph The Burden of Disease percentages appear as red bars in the chart see Fig 5 10 The green bars indicate the percentage of the overall budget spent on the various interventions The figures behind the green bars are calculated from relevant formulas within the system which link certain interventions to the Burden of Disease The purpose of the chart shown in Fig 5 10 is to allow planners to compare ex
41. tat hs tte tetera seatoeat secs ote 5 2 1 otaning the progra est sdscecsse eee Sec oe E 5 2 2 Setting up the installation level and financial year cccccseccceeeeseeeeeeeeseeeeseeesaeeens 7 2 3 Creating User ACCOUNTS as snncescconasedeisngid cetanasedecoherd dad onaneeuiandsdeedaxasierss PACER DERCE SE RENTRER 8 2 4 LOGGING In to DIHFAR Torreren tess taee tiers eteectate Deve a A 9 2 5 Creating Editing and Deleting USCLS cccccceccseeecseeeceeeccuseceueeceeesssesseeeseeesseess 9 2 6 Managing DalaDases wissiics o era N ark cotati race tl ret oa one tala tace i naraladae 11 OF Usmo DIRPART ironinen mada a O 12 3 1 System Navigation acresce rener ee EE E E EO R EO ETER eR iS 12 3 2 Changing the System DefaultS ccccccccccssececceeeeceeeesseeeeseesesseeeeseeeesseesseeeessaees 13 3 3 Viewing Setup Information s2s2c2csi0stieshedeiacdtncdiectieietnddinctncdiesetactaciasieietatHacd nage 14 3 4 Viewing the GHS okatedie Plaihercirr a eect a a a a ee eaccantcmesset 14 3 5 Editing the Burden of Disease InterventiOns cccceccceeeeceeeeeeeeceeeeseeeeaeeeseeeeaes 15 3 6 Viewing BPEM ACIVINGS ccc 5cc c sense ot scan ah caveie A A 17 3 7 VIEWING MORA CIVIUS ensegna SASEA NNNSN 18 a PIANIANNG E A A AEE E A 19 4 1 EE e ER R E cr ents ema eons A EA 19 4 2 EM PIOVCC REOS KAUN n 19 4 3 Entering BIC AGIVINGS srono E lea eieteteaass ts 20 4 4 Investment PNOJSCIS sic 22ccnsto5secuiee 3 acu a lect secu ded oien en acubes
42. that will host the database in case you do not have an SQL Server installed m Database Server a Install MSDE locally Connect to an existing MSDE SGL Server Click Cancel to quit Setup and close any programs you have running Click Next to continue with the Setup program Cancel J Figure 2 1 Initial installation screens DiHPART User s Guide 1 07 5 Click Next in both cases and follow the instructions More installation screen will follow as illustrated Installing Copying file C Program Files Microsoft Office Officel O runaccess EXE r Current File GOURAT AGAMA GARE RENO ER ERROR All Files DIHPART has been successfully installed Press the Finish button to exit this installation Time Remaining 0 minutes 2 seconds ise Installation Wizard Cancel Figure 2 2 Progress and finish screens appearing during installation e Click Finish at the end of the installation and the system will prompt an option for restarting the Computer Click OK and let the computer restart Starting DIHPART There are two different ways to start DIHPART e Either double click the desktop icon marked DIHPART or e On the Start menu click gt All Programs gt DIHPART gt DIHPART The option will appear like this d DiHPART GI DiHPART User Guide Click here to start User Manual DIHPART Click DIHPART gt DIHPART Either method of star
43. ting DIHPART will display the Welcome screen shown in Fig 2 3 which will appear every time the application is used Ghana Health Service Your Health Our Concern Figure 2 3 Welcome screen Click Next to proceed with program operation The setting up of the database comprises three different stages DiHPART User s Guide 1 07 6 setting the working database level and financial year Creating user accounts c Assigning BMCs to created user accounts oS 2 2 Setting up the installation level and financial year Consolidation GHS HQ Regional District Figure 2 4 Setting the installation level When first installed DIHPART displays the screen shown in Fig 2 4 This allows the user to set up both the installation level and financial year Click on the down arrow on each box to view and select the desired value then click the Save button There are 4 levels of installation a Consolidation b GHS HQ c Regional and d District The functionality of DIHPART changes depending on the level selected The financial years range from 2006 2015 e Selecting the Consolidation level the user needs to select only the financial year to save the settings The Consolidation level is a read only installation which only imports data from all other levels for consolidated printouts e Selecting the Regional level requires the user to select the region and the financial year before saving the settings Regional gt
44. tion Expenditure shares gt b Burden of disease intervention Expenditure shares BOD name METE a DSS DSS name Formula IMCI MDG 4 30 2 Malaria Control MDG 6 28 7 02 CENTRAL NTDCP MDG 4 18 1 w 03 e NORTHERN HIY AIDS 7 STI MDG 6 20 7 Maternal MDG 5 1 8 Immunization EPl MDG 4 8 7 TB DOTS MDG 6 8 3 Other 7 1 of mf anf Sf Go moj Intervention Fund Source Formula gG INCLUDE Family Planning Any 100 0 NCLUDE X Perinatal care v Any M 100 0 B INCLUDE x Early childhood development Any j 100 0 Preview Figure 3 10 Burden of disease Expenditure budget ratios This screen can be used to apportion the Expenditure budget shares of the service delivery budget in accordance with how each intervention will contribute to the burden of disease reduction for a specific DSS site Note that in the left panel the Profiles include just default shares which can be overridden on the right panel for a specific DSS site Also note that some of the Profiles could be applicable to some of the DSS sites and not necessarily to the whole country For example the screen above shows a scenario where Malaria Control MDG 6 contributes 28 7 in the disease burden The interventions linked to it are INCLUDE IMNCI 25 from ANY fund source INCLUDE Immunization 25 from ANY fund source INCLUDE Malaria 100 from ANY fund source and EXCLUDE IMNCI 100 from MULT
45. ue is not in the list Add Answering Yes adds the value making it available for future use Acc iCode Description of Account Unit of measure Qty Unit cost Total code Estimates gt Electricity charges i 189 8 95 00 94 80 Water 5 7 000 0 3 000 00 4 000 00 Postal Charges Monthly 4 080 0 500 00 580 00 Cleaning Materials Various 97 194 6 97 30 97 30 0 00 Electrical Accessories BOXES 2 000 0 1 000 00 1 000 00 0 00 Shaded cell indicates underlying account code breakdown Double click the cell to reveal the list of components Fig 5 6 Fig 5 5 Administration budget It is sometimes necessary to sub divide the budget for one account code There is a special procedure to permit this function The unit cost of cleaning materials in Fig 5 5 is shaded blue Double clicking on the cell reveals the three underlying components shown in Fig 5 6 DiHPART User s Guide 1 07 24 a TET Dec a p Total Key soaps 15 0 Fig 5 6 Breakdown of single account code in administration budget To create a breakdown list of components as shown simply select Unit in the column marked Unit of Measure then 1 in the Qty column Then double click the empty Unit Cost box in the row A blank version of Fig 5 6 will appear Click Edit and enter the components with their separate units quantities and unit costs The total for each component and for the whole group will appear and be entered as a single budget line and the cell shaded blue The a
46. yed In the example of Fig 6 4 four account codes are displayed Note that the expenditure should be entered in the column for the source of funds entered for that activity account code The cells under the other funding sources are inactive Once the expenditure for the month has been entered the user should click the Post button B Service delivery expenditure Service delivery expenditure AcciCode Description of Account code BUDGET External Consultants Fees Stationery School Textbooks Library Books Purchase of publications Fig 6 4 Service Delivery Activity monthly expenditure screen 6 4Investment Expenditure Selecting Input Data gt Service Delivery gt Service Activity Expenditure causes the screen shown in Fig 6 5 to be displayed Select the BMC code than month then project and enter the expenditure as appropriate Click Post when all the month s expenditure is entered DiHPART User s Guide 1 07 29 Investment Expenditure Posting Investment Expenditure Posting Figures in Ghana Cedis Fig 6 5 Investment monthly expenditure DiHPART User s Guide 1 07 30 7 Producing Printouts DiHPART has a large number of printing options which can be accessed from the main menu by clicking the Printouts button Note that the printouts are all designed as A4 size and that printers should be set to that size when using DIHPART The printout section like the Data entry section is divided into 5 categories

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