photo mechanic from camerabits
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1. gt There are keyboard shortcuts for most of these buttons To view the shortcuts hover your cursor over each button for a moment and a tool tip will appear While it s possible to fill fields with metadata and choose Copy before clicking on the Save amp gt button and Paste it into the next image it is much easier to use Photo Mechanic s IPTC Stationary Pad for batch annotations This stationary pad is much the same as the metadata templates in other programs making it easy to enter the same metadata for several or many images at the same time If you use that option the IPTC Info dialogue provides an easy method to fine tune captions or keywords that change from image to image STAR RATINGS The star ratings within Photo Mechanic are stored in the XMP metadata so they work well with an Adobe workflow if you are using the preferences shown at the beginning of this tutorial To apply simply click any number of the grayed out stars in the lower left of an image in the contact sheet IPTC Info or Preview modes If you prefer there are shortcut keys for each rating You ll find the keyboard shortcut appropriate to your operating system under the Image menu within the Set Rating of Photos submenu This last method can apply the same star rating to any current selection of images as well as single images _ ae o a E pe RR s drp20402 ld nef jpc drp204035d nef jpc bee Wie er Oe Vin tae EPG eh i SNAN MA ana r dni Aft2. If opened from the Image menu the Structured Keywords panel will remain open while you keyword This version of the panel has more options than you see when accessing Structured Keywords from within the IPTC Info of IPTC Stationery Pad dialogues In the lower left corner of this floating version of the Structured Keywords Panel are three pull down menus These provide several options for applying keywords terms and their hierarchical branches so check the default behaviors to be sure they work as you expect Unless you have a more specific need you ll probably find it best to set them as follows Apply to set to Keywords and check Append Double click Adds Path to Collection Synonyms Apply Synonyms along the entire path 000 Structured Keywords Find substring v exact match lake Find Previous Next found 2 items nent scenery water lake daylight gt dam inlet nentalism land monsoon gt i moonlight ocean l 2sources gt moonlight pond gt FF sky gt a reservoir ria gt universe y river iy p a E environment ecology ecosystem environmentalism scenery nature wate Add path Add keyword Guventure url Joripiig poupre rural TUNA Vem Trulia Veniges MUlianis PESON a gt black african american african american black person people of color youth 4 12 years i f Clear old child juvenile outdoors outdoor outside male masculine boy lad young man environ
3. Sliema ee lernrinafi aptions ee Caption Writers Urbana Headlines Valletta Special Instructions Washingto Transmission References Watseka COPyrights X Copyright URLs IPTC Scenes IPTC Subject Codes Intellectual Genres Rights Usage Terms Contact Addresses Contact Cities Contact States Contact Zips Contact Countries You can use the Edit IPTC List to preload or edit all values for a specific metadata field pop up pick list Once in any of these edit lists you can access the rest of those available via the menu at the top of the dialogue To smooth your workflow set up as much of this as you can in advance Then be sure to back up these sets of data on a regular basis especially after entering a lot of new values If you typically apply several of these different fields at one time to a folder of images you ll be glad to learn you can also save the entire IPTC PhotoMetaData Photo Mechanic Tutorial Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org Stationery Pad as a template for later use There are two options Use the Load button to retrieve values saved as templates covered below or use the Snapshot button the button with the lightning bolt icon in the lower left corner of the IPTC Stationery Pad dialogue to save the current set of data for later use When you click the button to Apply Stationery
4. XMP 3 Full IPTC Core fieldnames IPT a Full IPTC Core Fieldnames new IPT IPTCCore fieldnames IPT E iptc core legends IPT E phmdc2009 xMP My D IPTC File name i C Intelk a Files of type IPTC XMP files IPT XMP Rightg My Network _ Open as read only Special Instructions iNo usage or third party sales granted without prior Contact Phone s t permission expert tip In versions 4 6 or later of Photo Mechanic it s possible to export the stored values in these pop ups as a group along with all your other preferences At the lower left corner of the Preferences dialogue you will see both an PhotoMetaData Photo Mechanic Tutorial 10 Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org Import and an Export button If you select the Export button you can select specific pop ups field lists as well as other preferences and settingsO and save these to a proprietary PMxX file Just click the Export button in the Export Preferences Settings dialogue give it a name and indicate where to save the file You can import this file into other installations of Photo Mechanic Note that whenever possible the values in the pop up fields list will be merged with those existing in the version to which you are importing Other settings such as those in your IPTC XMP p
5. applying the IPTC stationery pad With some find operations you may discover other images seem to have vanished If so you have probably triggered the View Selected option F2 also under the View menu To return to the full contact sheet use the View All option F1 If you re not good at remembering shortcuts just recall both options are under the View menu Unlike some other browsers the Find feature in Photo Mechanic only searches the folder currently visible in the contact sheet view Windows users seeking images outside the current Photo Mechanic contact sheet will need other cataloging applications or utilities Search Mac users have another option since Photo Mechanic integrates with the OS X Spotlight feature to offer a Search feature as well as the Quick Search option in the upper right corner of the contact sheet view Either allows you to search for images on your local computer or network directly from Photo Mechanic There are some limitations Spotlight through at least OS X 10 5x only searches a portion of the legacy IPTC data not XMP Open the Search option under the Edit menu to see a list of fields indexed and searchable by Spotlight O O Search Contains HH h City State Country Object Name Keywords Photographer Headline Special Instructions Copyright Camera Make Camera Model ISO Lens focal length Exposure time Image width Image height Width DPI s Height DPI location
6. in partnership with the Library of Congress 2009 Stock Artists Alliance http www stockartistsalliance org Preferences Accessibility AP RAW IPTC XMP Preview Contact Sheet i Files Launching Caching Color Management On startup On mount of Camera Disk Do nothing Do nothing Open empty contact sheet Show Ingest dialog Show Open contact sheet dialog D Open as contact sheet s Show Ingest Disks dialog Open last contact sheet if available Color Classes Color Classes are colored labels that you can assign to your photos to better organize and classify your photos You can 4 sort select and filter by color class i ER Red 5 Purple 2 m Yellow 6 E Typical alt 3 p Green 7 z Extras 4 a Blue 8 i Trash l Synchronize Color Class with IPTC XMP Urgency field Note Enabling this option will force IPTC XMP updates for all photos See the Files preference tab GPS GPS Latitude Longitude format f dd mm mmm HA Units for GPS distance Miles FH d r Cees pe eel Import Export Variables Cancel If you want your color labels to be visible in other Adobe applications such as Bridge and Lightroom be sure that the values for each of these are aligned with the other programs you are using BASIC FUNCTIONS Photo Mechanic works on a model of a photographic contact sheet After opening Photo Mechanic you are prom
7. n 5 Credit David Riecks Photography v oe alletta Source David Riecks Wataka Object Name filenamebase Copyright Copyright 2008 David Riecks all rights reserved Transmission Ref C Edit Status 7 Copyright URL http www riecks com contact html Category Contact Address 701 W Washington Street C Supp Cat 1 Supp Cat 2 Contact City Champaign _ Supp Cat 3 Contact State filinois IPTC Scene Contact Zip 61820 _ IPTC Subject Code Contact Country BSA _ Intellectual Genre Contact Emails info riecks com Rights Usage Terms No usage or third party sales granted without prior perr Special Instructions usage or third party sales granted without prior Contact Phone s 1 123 456 7890 permission Urgency Undefined v Contact Web URLS ihttp www riecks com y 4 Apply Stationery to Selected Close Stationery The IPTC Stationery pad Windows version shown above is a flexible metadata template generator to create load save and apply metadata to any number of image files at the same time Note above the pop up menu is activated for the City metadata field showing a pick list of previously saved terms The key difference from the standard IPTC Info dialogue is you can select a group of images in a folder and apply the contents of the IPTC Stationery Pad All field entries are retained from the last use unless you used the Clear but
8. Pad to Selected Photo Mechanic moves through the selection applying metadata to each image file or to each set of files if you capture Raw JPEG as determined by the settings in your preferences A progress bar will appear but if you are only writing a small number of files you might miss it 009e IPTC Stationery Pad M Caption Young boy Asher Rundell swimming and running into _ M city Gordon v the water and waves of Lake Superior os a v Location Lake Superior beach ad MA State Michigan ias Mi Country United States of America S Mi Code us M _ Caption Writers z8 ads C Date 8 9 2007 s Capture Time B M Headline Asher on Lake Superior beach 4 Photographer David Riecks v 7 Title M Siemens e a coe David Rick IG dreadlocks swimming suit North America ri RY POST United States of America America U S United Source a asi a i iii F Object Name filena mebase pe F Copyright Moa 2007 David Riecks all rights pe __ Transmission Ref X _ Edit Status ov M Copyright URL http www riecks com _ Category l be M Contact Address 701 W Washington St s Supp Cat 1 dais _ Supp Cat 2 ad M Contact City Champaign Pore _ Supp Cat 3 oy v Contact State Illinois l ais _ IPTC Scene i M Contact Zip 61820 i Clear Load Save Variables Ap
9. Tee IVIE ADATA SAA Sponsored by PHOTO MECHANIC PHOTO MECHANIC FROM CAMERABITS htto www camerabits com Latest version Is 4 6 x Available for both Mac and Windows E Photo Mechanic 08_09_06 asher soccer L Fie Edit Image View Tools Window Help ta Open Es Print R About Thumb size YJ Sort by Filename reverse Yiewby All A woul L 4 4 4 4 4 no uS a D CS S E Navigator OX DLPro gps 08_09_06 asher soccer A eich CET ube E A My Pictures A 05_06_13 Switz Rhine G 05_06_15_lucern O 05_11_25 Canterbury O 05_11_26 Canterbury O 05_11_26 london G 06_09_16 macomb jazz 06_10_20 springfield O 07 10 21 nycDLpro 2 07_05_04 LOC PAC4 H 07_05_26 riecks Family H 07_07_19 PLUS Retreal 07_10_21 nyc DB 080605_PHMDC malta B 080605_PHMDC malta t i 080605_PHMDC malta t 08_01_27 gisteq cu wa O 08_04_05 prairieburn 08_04_05 prairieburn g B 08_05_03 kims 50th S 08_05_25 aaron grad G 08_05_25 aaron grad c 08_06_05 PHMDC malte am 08_07_04 July4th 08_07_08 Seattle M5 5 G 08_07_19 fam reunion G 08_07_25 mom bday O 08_07_29 canonG9 tes O 08_08_06 hard drives 08_08_13 PCS4 veggie 08_08_30 misc G 08_08_30 rachels back Ea ne ne aN eschale imade Ed lt Ingest Tasks Copying DRP_2137 NEF to 08_09_06 asher soccer 2071_016d NEF Messages Always show this dialog when an Ingest star
10. ance in partnership with the Library of Congress 2009 Stock Artists Alliance http Awww stockartistsalliance org You can easily configure Photo Mechanic to show a different set of metadata fields Under the Edit menu locate the Settings submenu and select the Set Info Text option This will open a new dialogue where you can tell Photo Mechanic which fields to display The presets which mostly show Exif info appear by default however you can remove these entirely or leave them if you wish Photo Mechanic File E mage View Tools Window Help e 08 Undo 382 gach mi OO Q Th as YA HH d Qr Quick Quick A Favorites sn is x r beach mi P Copy C m Paste se Nanaia Take IPTC Snapshot EC gt Pictures Paste IPTC Snapshot CEV Navigator P 5 U U 19 rLU gt TELEAL gt 07_07_19 PLUS retreat b gt 07_07_30 organic gt 07_07_31 AFSCME gt 07_08_04 adams county gt 07_08_07 asher gt 07_08_07 HDR tests gt 07_08_08 pictured rocks gt 3 07_08_09 asher beach 0 gt 07_08_09 asher beach n gt 07_08_10 michigan gt 07_08_15 southernil Clear Clear Transferred Find a6 F Find and Replace CBF Search XSF Select All aA Deselect All 3D rp20401 La arp2t 04012d nef tjp Select Tagged T mD Select Rotated Select Transferred Select Photos with Audio Select Photos with GPS Select Color Class Select Rating Select Date Range Select Others invert Load S
11. dd metadata Note Photo Mechanic writes metadata to both files using the settings you have specified in the IPTC XMP tab of the Preferences dialog PhotoMetaData Photo Mechanic Tutorial Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org Photo Mechanic File Edit Image View Tools Window Help e008 3 07_08_09 asher beach mi TTT filename reverse al O was ap Favorites S 07_08_07 asher o 07_08_09 asher beach mi Olio captures gt Pictures m Navigator P a U _vuo_us asner pa gt 07_08_07 HDR tests gt 07_08_08 pictured rocks gt 07_08_09 asher beach gt 07_08_09 asher beach n gt 07_08_10 michigan gt 07_08_15 southernil gt 07_08_17 elsah gt 07_08_25 sweetcornfest 4 J ee ee E EEEN IAR ANa pts X BT pee LOU Ne py z ITPEUSULI UNC u Lj WO 1k 2k 3k 4k Sty m ans lt i gt e Liv a fuk d In a Mac view of a Photo Mechanic Contact Sheet note the Navigation options on the left hand side and the single set of thumbnails representing both Raw NEF and JPEG versions of the same image capture Notice the file name extension under each thumbnail is nef jpeg Double clicking any image thumbnail will open that image in a Preview window where you can see the entire frame zoom in to a 1 1 view compare it to others within the folder and muc
12. e T Object Name drp204015d v Transmission Ref v Edit Status 7 Category I LY Supp Cat 1 7 supp Catz 5 Supp Cat 3 ad Paste Next photo no save Cmd Shift IPTC Scene v Sound IPTC Subject Code a C Play Stop Intellectual Genre I LY Special Instructions For consideration only no reproduction without prior v Mac Roman Es permission ars Write as Unicode Clear toad Save Apply Stationery Pad Variables Cancel EOD 4A Above is the Mac IPTC Info dialogue where you can view or edit your photo metadata To move backward and forward through the series of images use the navigation controls to the right note location of mouse cursor or the arrow keys on your keyboard PhotoMetaData Photo Mechanic Tutorial Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org On the right side of the resulting IPTC Info dialogue you will see several options e lt indicating Go to previous image e Save amp lt indicating Save the changes and go to the previous e Save amp gt indicating Save the changes and go to the next image e gt indicating Go to next image e Copy and Paste buttons that duplicate ALL contents of every field that includes information If you simply want to browse the images just keep pressing the next button
13. election Save Selection Settings FTP Connection Settings TER TEO x m2040l4d nef inn W Set Autocomplete Set Code Replacements Set GPS Home gt 07_08_17 elsah t gt 07_08_25 sweetcornfest dae Upload Connection Settings Set Info Text Set Sequence Varia Spelling p oes Set User Client Variables Cracial Chaeactare ae T To change the fields seen in the Info Tooltips view start by locating the Set Info Text option under the Edit menu Set Info Text The Following info will be displayed in the preview dialog Caption caption Date date Time time Model modl Serial snum Firmware firm Frame Fnum Actuations actuations Latitude glat Longitude glon Altitude 4 aT Lens cant Ter ISO iso Aperture F Shutter shut Program pram White Bal baln ICC Profile fe Keywords Keywords eases You can configure the Info Tooltips option to show any combination of fields Locate the name of the field from the Variables dialogue and include any other explanatory text you need to help you make sense of what is displayed In the example above the Keywords field has been placed at the bottom since the long list of fields and data might exceed the display area when your cursor hovers over the image PhotoMetaData Photo Mechanic Tutorial 16 Photometadata org was developed by the Stock Artists Alliance in partn
14. er rating images you can easily show or hide those of a specific rating with the filters found in the lower right border of the contact sheet view Used in conjunction with color labels it s very easy to pinpoint your best images or to pull together a set you need to process into a contact sheet web gallery or set of images to email PhotoMetaData Photo Mechanic Tutorial Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http www stockartistsalliance org BATCH CAPTIONING WITH THE IPTC STATIONERY PAD For multiple files it is much easier to use the IPTC Stationery Pad the Photo Mechanic equivalent of a metadata template to apply metadata to all selected images at the same time This feature is the real powerhouse for applying metadata with Photo Mechanic Since the IPTC Stationery Pad holds the last set of data entered many will find it just as easy to use this method for applying metadata to single images or selections ES IPTC Stationery Pad Caption a Asher kicking soccer ball after a Foul City Urbana Remove Urbana Edit Cities Location Brooken s Athletic fields sie Champaign v filinois zii Ghar Lapsi Country United States of America Loda y Monticello C Caption Writers a _ Date SeOfeuo Capture Time Siggiewi Headline Asher s Soccer Game Photographer David Riecks Sliema Springfield Title Photographer St Julians
15. ership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org There are many options besides showing just the Exif or other standard IPTC fields Within the Set Info Tooltips dialogue click on the Variables button to bring up the entire set It includes GPS ICC and many other data types Near the end of this very long list you will find a set of IPTC variables If you choose Caption Capt caption will appear in the field where the cursor was last located If you type Caption it will read Caption caption when you mouse over with the Show Info Tooltips option turned on To add the Keywords data put Keywords keywords on a line below the caption and you can quickly see whether an image includes these annotations without lifting a finger or pressing a key If you only want those two fields the contents of the Set Info Tooltips dialogue would look like the following Caption caption Keywords keywords If you wanted to know whether an image file includes GPS information along with the camera s aperture shutter and ISO settings you might construct a list like Caption caption Date date Time time Model modl Serial snum Firmware firm Frame fnum Actuations actuations Latitude glat Longitude glon Altitude galt Lens mm lens ISO iso Aperture f Shutter shut Program prgm White Bal baln ICC Profile icc Keyword
16. es US USA gt J Pictures Michigan Marquette gt image_catalogs rc y j Grp ZUeu a x 1 OL a orp7U4U0lac OG ee re ee 4 T ee rer Beis SEE S a o K a J 0 M Ok ik 2k 3k 4k 5k iae You can modify and activate the Info Tooltips option to reveal a specific set of metadata fields whenever you hover your mouse cursor over an image in the contact sheet view The default setting for the Info Tooltips primarily shows Exif data You can see this same info if you Conrtol click Mac or right click and choose Image Info but activating the Info Tooltips does the same with less effort G Photo Mechanic File Edit Image MEYA Tools Window Help e008 v Combined RAW JPEG 38 oO y Unknown files as proxies Filena v All Fl Cc lt 8b Favorites 07_08_07 O L Selected F2 S Tagged F3 3 captures Untagged F4 gt Pictures Refresh F5 Rescan Make Arrangement v Show Info Tooltips Cursor mode Hide Toolbar Customize Toolbar Navigator gt 5 Macintosh HD gt fg Desktop gt riecks gt A Applications gt Documents gt Movies gt amp Music gt Pictures b gt image_catalogs Turn on the option to see the Info Tooltips when you hover over an image by locating the Show Info Tooltips in the View menu PhotoMetaData Photo Mechanic Tutorial 15 Photometadata org was developed by the Stock Artists Alli
17. f it exists Third Read embedded IPTC 4 mage ore gt anna in marl YAMD cidarar Ale w g AVAAD Always create and or update XMP sideca e with IPTC4XMb IPTC Line endings _ CR recommended B When viewing photos in RAW JPEG mode use the metadata from the JPEG file HJ For JPEGs with multiple IPTC records Read update the last one Usea comma HJ to separate repeating fields Keywords Caption Writers etc v Check spelling of Caption field as you type Always use today s date in IPTC Stationery Pad IPTC Info Date and Time uses IPTC Date and Time H Restore defaults Import Export Variables Cancel Eok Pictured above is the Mac version of the Photo Mechanic IPTC XMP preference panel configured for working with Raw files that will ne part of an Adobe workflow This configuration will write both legacy and IPTC and XMP metadata to JPEG TIFF and PSD files and XMP to DNG files XMP sidecar files are created or written for any proprietary Raw file formats Color Labels If you want the color labels you apply with Photo Mechanic to be viewed in other Applications such as Adobe Bridge or Lightroom then you need to modify the preferences These metadata values are actually stored as text labels so it s the name that appears in the field that makes a difference not the color indicator PhotoMetaData Photo Mechanic Tutorial Photometadata org was developed by the Stock Artists Alliance
18. g IPTC data look through the following fields M Caption _ Edit Status Caption Writers Headline _ Photographer Special Instructions Title _ Transmission Reference Copyright IPTC Scene Copyright URL IPTC Subject Code Credit Intellectual Genre Source Rights Usage Terms City Contact Address Location Contact City State _ Contact State _ Country Contact Zip Country code Contact Country Keywords Contact Email s Contact Phone s Contact Web URL s Object Name OUUU Category Supplemental Category 1 Supplemental Category 2 All None Supplemental Category 3 Replace You can Find and Replace specific words or phrases in any of the descriptive text fields for an entire folder or for the current selection you can even specify whether the search should be case sensitive or not APPLYING KEYWORDS WITH PHOTO MECHANIC There are several ways to apply keywords with Photo Mechanic The simplest method is to type terms directly into the Keyword field using a comma or a semi colon if you chose that option in Photo Mechanic s Preferences to separate each term The other options are the Keywords and Structured Keywords panels In early version of Photo Mechanic the only other method was the IPTC Keywords dialogue accessed by the Edit Keywords option beside the Keywords field You ll find a simple list of terms that can be pulled from a master list and assigned to an
19. h more This tutorial focuses on entering metadata so check out other tutorials or view the Photo Mechanic User Manual for details about these other processes ADDING METADATA With Photo Mechanic you view and modify the IPTC information for individual images from the contact sheet The simplest way is to hover your cursor over the first image you want to check or modify PhotoMetaData Photo Mechanic Tutorial Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http www stockartistsalliance org Clicking on the i button in the lower left of the highlighted image in the contact sheet will open the IPTC Info dialogue where you can view or edit an individual image s metadata coy l Click you see the lowercase letter open You can also press the i in a circle in the lower left of the thumbnail and the IPTC Info dialogue will key on your keyboard F 0e IPTC Info for drp204015d jpg Caption Young boy swimming and running into the water and waves of Lake v i Superior a Headline Asher on Lake Superior beach fv Keywords Onnin fun jumping people human human being human 0 v eings humans person black african american african american black person people of color youth 4 12 years old child juvenile outdoors outdoor outside male masculin
20. hat field choose from a list of previously saved terms or choose to remove that entry from the pick list This is a bit different from a similar option in the Photoshop File Info dialogue which automatically remembers all your most recently used items including the ones you misspelled With Photo Mechanic you can choose when and if these values are saved When you first open a pick list menu there is an option to edit the values for that field Click on that Edit named field option to bring up the Edit IPTC List dialogue where you can enter any number of items and add them to the list Selecting terms from these lists ensures all the spellings and letter cases will be the same This can result in fewer problems when searching for images with those terms Note there is a drop down list at the top to allow direct access to all Stationery Pad field data lists Edit IPTC List IPTC List v Austin Champaign Dresden Ghar Lapsi Loda Macomb McKinney Monticello Moritzburg New York City San Francisco Seattle Siggiewi Sliema Springfield St Julians Urbana Valletta Washington Watseka Edit IPTC List IPTC List Cities i Cities Austin Locations Sa oe Countries E r Lapsi Sbject Names Macomb Categories McKinney SUPP 1 Categories Monticello 2UPP 2 Categories Moritzburg 2UPP 3 Categories New York qedit Status San Franci Photographers Seattle Titles Siggiewi Credits
21. image You can also move existing keywords from an image to the master list And this may be sufficient for those who only deal with a few keywords While Keywords lets you pick terms from a flat list of keywords the Structured Keywords Panel allows you to create a hierarchically arranged set of keyword branches that start with a broad topic term and fork out to contain any number of narrower terms You can also import constructed sets of these keywords from specially prepared text files The major advantage to this method is you can leverage the hierarchical nature of a keyword set Selecting a narrow term such as boy nets you people human beings humans person male biy lad and young man with a single find and a few clicks of your mouse You can create controlled vocabularies from scratch by right clicking in the columns and selecting Create Child or Create Siblings etc You can Import text files with the Load and Merge buttons and save edited lists with the PhotoMetaData Photo Mechanic Tutorial 19 Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org Save button Saving and backing up your lists is a good idea especially if you are keywording with several different computers ensuring all words are spelled and applied consistently But note there are several ways to open the Structured Keywords Panel and apply keywords
22. ir initials or first names as part of the code so you could type in db and get David Byrne This same feature can insert the contents of a text file containing filenames and keywords so the keywords are embedded into the Keyword field of your images without repeatedly cutting and pasting Autocomplete If you find yourself typing the same terms repeatedly you might want to turn on the Autocomplete feature This function was introduced in Photo Mechanic 4 6 x and is another method that can speed you caption writing and metadata annotating This real time word completion feature can use lists of terms in a text file you create words within the IPTC field lists you have created or even items from the variables menu This feature is off by default but you can enable it with by accessing the Set Autocomplete menu item within the Settings submenu under the main Edit menu Autocomplete Settings p Enable Autocomplete Autocomplete words should come from Cancel ok Enable the Autocomplete feature to speed up your caption and metadata writing To use this feature begin tying normally When Autocomplete senses you re entering the first few letters of one of the stored words or phrases it locates the first alphabetical match and completes the word highlighting the PhotoMetaData Photo Mechanic Tutorial 13 Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Arti
23. ltips option located under the View menu Make sure the check is showing next to the Show Info Tooltips item in that menu and when you move your cursor over an image a black box will appear beside it showing you a preset list of values gt 07_08_09 asher beach mi Filename 4 M reverse All B Q Qy Quick SA p e008 Favorites 07 08 07 asher 07_08_09 asher beach mi Caption Young boy Asher Rundell swimming and QQ SSS gt captures running into the water and waves of Lake Superior neg ees Date 8 9 07 Time 3 24 08 PM gt Pictures Model NIKON D2X Serial 5059083 Firmware Ver 2 00 Frame 8742 Actuations 9597 Latitude Longitude Altitude Lens mm 180 ISO 100 Aperture 8 eryr nutter 1 320 amas Program Manual White Bal SUNNY ICC Profile sRGB Profile a Keywords adventure fun jumping people human Navigator human being human beings humans person black gt 5 Macintosh HD african american african american black person gt fi Desktop people of color youth 4 12 years old child juvenile gt Mriecks outdoors outdoor outside male masculine boy lad gt G Applications young man environment ecology ecosystem environmentalism scenery nature water lake waves gt L5 Documents land beach hair haircut dreads dreadlocks gt Movies swimming suit North America United States of e Music America America U S United Stat
24. mage browser that has pushed the boundaries of metadata annotation for more than a decade Users can quickly import caption and rate rank images The program s powerful Ingest command can move your images from memory cards flatten directory structures apply IPTC metadata renames files and even create backups on separate disks all in a single step Photo Mechanic helps you rapidly edit large number of photos and identify the best In addition its many output options allow photographers to easily create web galleries and slideshows print contact sheets transfer photos to an FTP server upload them to an online archive share photos via email store favorites and much more PhotoMetaData Photo Mechanic Tutorial 21 Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org
25. ment ecology ecosystem environmentalism scenery nature water lake waves Sort land beach hair haircut dreads dreadlocks swimming suit North America United States of America America U S United States US USA Michigan Marquette Apply to Keywords B M append Merge l Load l Save Double click adds path to collection B Reverse paths 4 Apply path to selected Synonyms Apply synonyms along entire path d Apply keyword to selected 4 Separator _ Use this separator between keywords in path Collection The Structured Keywords dialogue Windows version shown above makes it easy to choose a single narrow keyword and end up with a set of hierarchically branching keywords with only seconds of effort If you have the IPTC Stationery Pad or the IPTC Info dialogue open you can choose the Structured Keywords dialogue from the pop up lists under the little arrow to the right of the Keywords field Keywords selected from this instance of the Structured Keywords dialogue will first appear in the Keywords field in either of those dialogues and are only applied when you click Apply followed by OK or Apply Stationery to Selected PhotoMetaData Photo Mechanic Tutorial 20 Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org The main difference when using either of these options rather than the floa
26. o you can easily leverage any existing image file as a template in the IPTC Stationery Pad 7 In Mac Roman JPP Y we 2 i t 475 E pana SF xt ws v iy io se lin ry v eee gt v a z r ations Load Save Copy to Stationery PhotoMetaData Photo Mechanic Tutorial 11 Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org Just hold down the Shift key or Option key on a Mac and the Apply Stationery Pad button changes so you can copy the information shown in the IPTC Info dialogue to the IPTC stationery Pad Since there are two options for entering metadata it s likely that at some point you will select a group of images begin filling in fields and realize you opened the IPTC Info dialogue If that happens don t worry You can make this dialogue work like the IPTC Stationery Pad Just hold down the Option Control keys Mac or Shift Ctrl keys Windows and the Apply Stationery button changes to an Apply to Selected button This works just as the IPTC Stationery Pad except your values are not stored for future use APPENDING METADATA Typically you either add or replace the metadata in a given field But there may be times when you simply want to add additional data not remove what is already present Photo Mechanic automates a several fields with an append o
27. oped by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org importantly it ensures there is another way for your clients to tell you which file they need if they downloaded a preview image from your website and changed the file name on their copy There are other inventive ways to use this option For instance if you wanted to add all of your geographic information to your keywords you could simply put the following city state country into your Keywords field If you want each to appear as a Separate keyword you need to place a comma and blank space between each value expert tip Code replacement For those who photograph repetitive subject matter there is the option to use something called Code Replacement any time you have common terms you tire of entering for each image Code Replacement works in every text field of the IPTC Info and IPTC Stationery Pad dialogues For example when photographing a basketball game you could preload a file that has all of the players numbers and names In Photo Mechanic you simply enter a delimiter from version 4 4 3 2 forward you choose the delimiter and the player number Photo Mechanic will drop in the player s name spelled correctly where it finds that code So you could type in 2 and get in LeBron James If photographing musicians or other performers you could create codes for each person and use the
28. ply Stationery to Selected In the Mac version of the IPTC Stationary Pad dialogue above the cursor points at the Object Name field where the Variable filenamebase is used to automatically input the filename of the current image into the photo metadata Saving IPTC Stationery Pad Settings In the lower left corner of the IPTC Stationery Pad dialogue you have the option to Clear Load or Save the values in the Stationery Pad Pressing the Clear button removes all values and unchecks the box next to each value If you need to selectively clear a set of terms simply hold down the Option key for Mac or Shift key Windows to change the Clear button to an Options button Click this to button to open a dialogue where you can set options for which data fields to clear and which to leave unchanged when you use the Clear button The Load button allows you to import a previously saved set of values Photo Mechanic can either load XMP metadata templates such as those created by Adobe applications or IPT files a format used by earlier versions of Photo Mechanic from a location you choose It will automatically check the box next to each value to include when the Apply Stationery to Selected button is pressed The Save button allows you create a template for later use You can save the template as either an XMP or a IPT file PhotoMetaData Photo Mechanic Tutorial Photometadata org was developed by the Stock Artists Alliance in partne
29. pted to open a folder of images to work on You can choose from the navigation menu presented or close the dialogue by pressing cancel and use the directory tree along the left hand side As mentioned above Photo Mechanic is primarily an image annotator Once you annotate the images you can move or copy them to their final destination You can then catalog them with your choice of cataloging software or ingest them into your enterprise Digital Asset Management DAM application Then you will be able to search by keyword caption location etc The Find feature within Photo Mechanic is limited to searching the metadata only within the active contact sheet The Find and Replace feature is more typically used to search and replace words or text strings The Mac version taps into the underlying Spotlight search capability and uses this indexed information to perform systemwide searches within the Search and Quick Search features For more detail see the section below on Locating Photos It is possible to open multiple contact sheets at once although having many tabs open may affect software performance If you capture Raw JPEG then you may notice the filenames in the contact sheet view show the name Raw file format with a jog added such as filename neft jpg Photo Mechanic lets you to treat both images as a single entity something only a few other imaging applications allow This saves you from having to select the pair of images each time you a
30. ption You can append data to the Keywords Caption and Caption Writers fields by checking the Plus sign next to the field This will then append the data rather than replace what is present Note To avoid having the first character of your appended text butt up against the end of the existing text it is a good idea to add a blank space or comma and space at the beginning of what you enter Auto enter Data With Variables Another way you can speed up data entry and avoid drudgery is with the use of Variables Open this option using the Variables button at the bottom center of the IPTC stationery Pad dialogue Simply choose a field click on the Variables button and choose a value from the list by double clicking The code to access that variable will appear within braces When you apply the IPTC Stationery Pad the actual value will be substituted in place if that Variable Yariables IPTC State Province field IPTC Fields assignment assn byline name caption capt captionwriter cwrt category cat city contactaddress ciad contactcity cicy contactstate cist contactzip cizp contactcountry cicn contactemail ciem Close With this feature you can automatically write the filename of your original image into the Object Name field by choosing filenamebase This saves you the drudgery of manually typing the filename for each image More PhotoMetaData Photo Mechanic Tutorial 12 Photometadata org was devel
31. references will be replaces so take care if you select all values in the Export Preferences Settings Import Preferences Settings Preferences General Preferences Contact Sheet Preferences Files Preferences Launching Preferences IPTC XMP Preferences Preview Preferences Caching Photo Mechanic One or more items chosen for import exist locally and cannot be merged Would you like to replace the local items with the items being imported IPTC Location Popup IPTC State Popup IPTC Country Popup IPTC Photographer Popup IPTC Credit Popup IPTC Source Popup IPTC Copyright Popup I i w a h lt Vv Merge settings where possible Import When importing previously saved Photo Mechanic preferences you have the option of merging the settings whenever possible by activating the check box If there are conflicts a prompt will ask whether you wish to replace the current settings with the new ones being imported If you start filling out an IPTC Info dialogue and realize too late that you intended to use the IPTC Stationery Pad don t worry Just hold down the Option key Mac or the Shift key Windows and the Apply Stationery Pad button changes to a Copy to Stationery button If you press this button when it appears all the values you have entered in the IPTC Info dialogue automatically transfer to the IPTC Stationery Pad This works for any image with previously entered information as well s
32. rship with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org _ IPTC Scene Oooo Clear Load Save You can easily retrieve or save sets of metadata values with the buttons found in the lower left corner of the IPTC Stationery Pad dialogue The lightning bolt symbol signifies the Snapshot button You can also access any previously saved value from each field s pop up list or save new values to these lists Since it is easy to toggle these values on and off with the check box you might find it easier to save a stationery pad or template that includes the fields you would typically include in most of your images If it turns out that value is not appropriate you can uncheck the box next to the field choose the value from the pop up or type in a new value Using pre existing values ensures you consistently spell metadata terms each time you apply them v Captio Open 5 Headli Look in gt photomechanic_presets E copyright2007 ccontact illinois IPT A Keywo 2 My Recent Documents E copyright2007 contact illinois IPT DR base IPTC Core 2007 IPT drp 2009 base iptc copyright contact xmp Object Trans edit st Desktop A cateac Supp Supp C Supp I _ IPTC My Computer ec Ej drp 2009 base iptc copyright contact Champaign xmp 2 E drp base iptc copyright contact xmp Ej filename_base to doctitle IPT frank
33. s Orientation E ICC Profile name Flash Captured Last Modified Filename File size E File type iurrent Contact Sheet He Name Add to Favorites A gt i es rr x The Mac version of Photo Mechanic integrates the Spotlight feature of the Apple operating system This means you can use any of the following metadata fields to search for images on your computer Find and Replace The Find and Replace options under the Edit menu as well helping you correct mistakes easily and painlessly For instance if you accidentally misspelled a word or name you could use this dialogue to replace it in a specific field or in any metadata field where it appears Like the regular Find this feature can also limit the replacing to only those images currently selected rather than the entire folder Do exercise care with this as you can easily PhotoMetaData Photo Mechanic Tutorial 18 Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org replace more than you intend especially when searching short strings of letters For instance replacing the word and with or would also change a word such as Andy to ory unless you checked the Case sensitive search box Oc Find and Replace in IPTC Fields Find swimming and running Ne Replace with Selected photos In All photos X rch Y When searchin
34. s Keywords If you want to use the set above simply cut and paste these values from above directly into your Set Info Text dialogue You can also use some of these same variables to modify the Thumbnail labels that appear below each thumbnail Those settings are inside the Preferences dialogue Go to the Contact Sheet tab and under the tab s Thumbnails section use the pull down menu beside the top Label field to change Name Only to Name 1 label or two or three if you want more The field marked Label 1 directly below that will no longer be grayed out and you can input caption or keywords From that point forward you will see this information below the filename under the thumbnail as soon as you add a caption or keyword to an image LOCATING PHOTOS Find There is a Find feature under the Edit menu for searching all images within the current contact sheet or just the current selection You can limit its search to specific fields by using a set of check boxes and even make searches case sensitive Type the search term and Photo Mechanic will highlight image files in current folder that PhotoMetaData Photo Mechanic Tutorial 17 Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http www stockartistsalliance org include the searched value The result is a set of highlighted thumbnails ready for your actions Such as opening the IPTC info or
35. sts Alliance http www stockartistsalliance org remaining letters to the right of your cursor If the word you see doesn t match keep typing until Autocomplete finishes the word you want or until you type the entire word This feature works best with single words but will work with phrases as well although not as effectively This is because Autocomplete only considers the last word typed and will start looking up words that start with the first letter of the next word in the phrase Camera Bits says this will improve in future releases When creating Autocomplete text files make sure you only enter one word or phrase per line If any of the words contain letters with diacriticals tildes umlauts or other accented characters or are written in a non Roman script such as Japanese Hiragana Katakana or Kanji you will need to save the text file using UTF 8 encoding VERIFYING METADATA ENTRY Photo Mechanic makes it easy to enter metadata but sometimes it can be hard to know whether you have already entered the metadata for a particular image especially if you applied some metadata on Ingest If you have just brought in a set of images from your camera it is safe to assume they contain no descriptive metadata However if this is a folder of images you worked on previously and are not sure whether you finished it may not be obvious which images were annotated at least not without opening the IPTC Info panel for each image Fortuna
36. tely there is more than one way to view the descriptive metadata for each image file in Photo Mechanic The most obvious method is the one mentioned earlier when in the contact sheet view the one with lots of thumbnails showing Just hover your cursor over the file you want to check and select the i pop up box in the lower left corner of the file thumbnail This will open the IPTC Info dialogue for that image Alternatively you can select an image and press i on your keyboard If you have already double clicked on the image so it is open in the viewer you can still use the i Keyboard shortcut or click on the fifth icon from the left in the Preview window s tool bar which looks like the letter I in a circle Once that dialog opens you can quickly move to the data for the next image by clicking on the Next arrow navigation button under the thumbnail image in the dialogue You can rapidly move through the metadata for a folder of images using the next arrow button shown highlighted in the Windows IPTC Info dialogue above PhotoMetaData Photo Mechanic Tutorial 14 Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http Avww stockartistsalliance org A much quicker way especially if you want to immediately see whether your images already contain metadata and not have to press any keys or choose from menu items is to use the Info Too
37. ting dialogue is the Keyword Collection is applied to the Keywords field of the IPTC Info or IPTC Stationery Pad dialogues This eliminates the need for the three Apply button options in the lower right of the floating version of the Structured Keywords panel All other functions are identical The Structured Keyword Panel allows you to construct a whole collection of keywords first before using the Apply Collection to Selected button to write the same terms to a set of images This is more efficient limiting the number of times you ask Photo Mechanic to write to the original file and saving time in your overall workflow Within the keyword hierarchy you can perform a Find for a particular term Then by double clicking the term in the list you can add the rest of the terms along that particular hierarchical branch and all synonyms along the pass will land in the Collection field toward the bottom of the dialogue Once all the terms for that image or selection of images are assembled you can click Apply Collection to Selection in the lower right corner if using the floating version or Apply if in the IPTC dialogue s version A progress bar should appear to confirm the keywords are being added to the images You can configure how the Find button works in the Structured Keywords windows by holding down the Option key Mac or the Shift key Windows and then clicking on the Find button SUMMARY Photo Mechanic is a flexible and efficient i
38. ton to selectively remove them Select images with your shift or control command keys just as you do with most other applications You can then load a previously saved template or use the information left from the last entry If you click in a field and start typing a checkmark will appear in a box next to the field indicating it will be added to the image when you press the Apply Stationery to Selection button If the check box next to the field is empty then that field in the original image file will not be replaced or overwritten Since metadata is replaced only in those fields where the check box is active you can load a template with more information than you intend to use and simply uncheck the boxes next to the unneeded fields PhotoMetaData Photo Mechanic Tutorial T Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http www stockartistsalliance org If you leave a data field blank but do check the box any previously entered information will be removed from that field If you regularly type in certain values such as Cities or States you can set up a customized pick list for any fields that appear in the IPTC Stationery Pad or IPTC Info dialogues You can create or access these pop up pick lists by clicking on the black downward pointing triangle to the right of each field You can then choose to save the most recently entered information for t
39. ts Automatically hide this dialog when all tasks complete successfully ran y PHOTO MECHANIC OVERVIEW Photo Mechanic is an image browser designed to take advantage of advanced features in the more recent Microsoft Windows and Apple Mac OS X operating systems Photo Mechanic requires Windows Vista W indows XP Mac OS X 10 4 11 or later Its software footprint however is light enough that it can run adequately on many of the smaller netbooks the new ultra small laptops The primary users of Photo Mechanic have been newspaper and sports photographers although others who need a very fast way to browse and annotate images have jumped on board as well Photo Mechanic fits into the class of applications referred to as browser or annotation software Have no doubts This application is a first class image browser that can rapidly add metadata to images PhotoMetaData Photo Mechanic Tutorial Photometadata org was developed by the Stock Artists Alliance in partnership with the Library of Congress 2009 Stock Artists Alliance http www stockartistsalliance org Photo Mechanic displays JPEG PNG TIFF PSD DNG and a wide variety of Raw files as well as various movie formats AVI MOV MPEG4 etc GIF and TGA still formats can be viewed with QuickTime software also installed It can embed IPTC and XMP metadata in JPEG TIFF PSD DNG and a wide variety of Raw files SET METADATA PREFERENCES BEFORE USE It s important to note ho
40. w Photo Mechanic adds metadata to such files depends on the options set in its application preferences Photo Mechanic really stresses the mechanic part of its name It is very flexible in how it reads and writes metadata values with both the legacy form of IPTC and with XMP You really need to invest a few minutes up front to configure preferences and test the resulting files to ensure metadata values are written in a way that will be read correctly further on in your particular workflow If you capture Raw files and use an Adobe based workflow in which you will process the files in Lightroom or Adobe Camera Raw then you will want to set up Photo Mechanic so it only writes metadata to an XMP sidecar file for Raw images Preferences f General Contact Sheet Files RAW Launching IPTC XMP Preview Caching Color Management Accessibility AP gt Default IPTC Encoding Mac Roman KH Write IPTC as Unicode When reading IPTC XMP When writing IPTC XMP v Read IPTC NAA Resources but use as last resort v Add IPTC NAA Resource when embedding IPTC For JPEG TIFF PSD DNG photos For PEG TEE Pal DNG Photos Read embedded XMP before IPTC B _ Add both embedded IPTC and IPTC4XMP 1 For TIFF based RAW photos search in the following order For TIFF based RAW photos First Sands _ Add embedded IPTC Read XMP sidecar file T Read embedded XMP Add embedded IPTC4XMP Don t update embedded IPTC IPTC4XMP even i
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