CS Encryption - 3M HIS Consulting Services
Contents
1. Click the lt Clear gt button to remove or de select all files Health Information Systems 9 Consulting Services Version 2 0 March 2004 Once you have selected the file s you wish to encrypt click on the lt Encrypt gt button The pass phrase window will then be displayed fm Encryption Options George Chafin LOOPTESTFL MMM Please call for more details 123 456 7890 E Ra PASS PHRASE You must enter a pass phrase that has between 8 and 36 characters The pass phrase is case sensitive and can contain characters numbers symbols or spaces DOS AND DON TS OF PASS PHRASES Do use an easy to remember pass phrase that can be typed accurately Since it is a pass phrase and not a password you can enter a complete sentence that may be easier to remember However don t use a pass phrase that can be guessed easily such as your name e Don t use the same pass phrase every time e Dont send the pass phrase in the same email that contains the encrypted file e Don t put the pass phrase in the comments window of the encrypt screen FILENAME OF THE ENCRYPTED FILE If you have selected only one file for encryption you will not be asked for a filename since it will be named the same as the original file except with an MMM extension However if you selected multiple files for encryption you must enter a file name of up to 48 characters with no extension The MMM will automatically be added as the extension ENCRY2. computer 7 l Deleted 9 1 Begin the installation by opening your browser and going to the following Internet site i Delete O http performancemanagement 3mhis com 2 Click on the link to download version 2 0 of the CS Encryption tool The following screen will appear File Download x N Some files can harm your computer If the file information below looks suspicious or you do not fully trust the source do not open or save this file File name MCSEncryption_20_Setup EXE File type Application From performancemanagement 3mhis com A This type of file could harm your computer if it contains malicious code Would you like to open the file or save it to your computer Open save Cancel More Info IV Always ask before opening this type of file 3 Click the lt Save gt button Then select the folder where you want to save the installation file You may select any folder on your local computer or network drive Once you have navigated to the desired folder click the lt Save gt button The download will then begin 3 x MCSE perpen 20 Sep EE Aroicstion Cancel Health Information Systems 6 Consulting Services Version 2 0 March 2004 4 When the download is completed open Windows Explorer or MyComputer and navigate to the folder where you saved the download In that folder you should see the following file 3MCSEncryption_20 Setup EXE 5 Double click on the file to be
3. 4 8 United States Government The Software and accompanying Documentation are deemed to be commercial computer software and commercial computer software documentation respectively pursuant to DFAR Section 227 7202 and FAR Section 12 212 as applicable Any use modification reproduction release performance display or disclosure of the Software and accompanying Documentation by the United States Government shall be governed solely by the terms of this Agreement and shall be prohibited except to the extent expressly permitted by the terms of this Agreement 9 Export Controls Neither the Software nor the Documentation and underlying information or technology may be downloaded or otherwise exported or re exported i into or to a national or resident of Cuba Iran Iraq Libya North Korea Sudan Syria or any other country to which the United States has embargoed goods or ii to anyone on the United States Treasury Department s list of Specially Designated Nations or the United States Commerce Department s Table of Denial Orders By downloading or using the Software you are agreeing to the foregoing and you are certifying that you are not located in under the control of or a national or resident of any such country or on any such list IN ADDITION YOU SHOULD BE AWARE OF THE FOLLOWING EXPORT OF THE SOFTWARE MAY BE SUBJECT TO COMPLIANCE WITH THE RULES AND REGULATIONS PROMULGATED FROM TIME TO TIME BY THE BUREAU OF EXPORT ADMINISTRATION UNIT
4. CS Encryption End user Edition Installation and User s Manual For use on Win2000 Win2003 or WinXP computers Software version 2 0 March 2004 Copyright 2005 3M All rights reserved It is the policy of 3M Health Information Systems to improve products as new technology and software become available Because of this 3M HIS reserves the right to make changes in the specifications and materials contained herein without notice All features functions and operations described herein may not be available in all locations Consult your 3M HIS representative for the latest information 3M HIS shall not be liable for any direct indirect special consequential or other damages or economic loss arising out of any use of errors in using or inability to use this document This product includes commercial technical data and or computer databases and or commercial computer software and or commercial computer software documentation which were developed exclusively at private expense by 3M Company 575 West Murray Boulevard Murray Utah 84123 4611 U S Government rights to use modify reproduce release perform display or disclose these technical data and or computer databases and or computer software and or computer software documentation are subject to the limited rights restrictions of DFARS 252 227 7015 b 2 June 1995 and or subject to the restrictions of DFARS 227 7202 1 a June 1995 and DFARS 227 7202 3 a June 1995 as ap
5. Decrypt selected file E Confirm File Overwrite o era w mra When you exit CS Encryption your last source and destination folders will be saved Finished i Health Information Systems 14 Consulting Services Version 2 0 March 2004 QUICK DECRYPT To use the Quick Decrypt method right click on the file to be decrypted and select lt Quick Decrypt gt The CS Encryption tool cannot be open to use the Quick Decrypt method CMocuments and Settings aiser Desktop nM L ht FER CS Krmgied Meru 27120 ATG AH LOOPTES 3 Fi MMN CZ Ereiwied Doce Meded 3712 7 16 68 oe 249 FB 3984 rowel You may also double click on any MMM file to begin the decryption process When prompted enter the pass phrase fm Decrypt selected file You will be prompted to select to have the MMM file automatically deleted upon successful decryption The decrypted file s will be placed in the same folder as the encrypted file Delete file Health Information Systems 15 Consulting Services Version 2 0 March 2004
6. E SOFTWARE WITHOUT LIMITING THE FOREGOING PROVISIONS 3M MAKES NO WARRANTY THAT THE SOFTWARE WILL BE ERROR FREE OR FREE FROM INTERRUPTIONS OR OTHER FAILURES OR THAT THE SOFTWARE WILL MEET YOUR REQUIREMENTS SOME STATES AND JURISDICTIONS DO NOT ALLOW LIMITATIONS ON IMPLIED WARRANTIES SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU The foregoing provisions shall be enforceable to the maximum extent permitted by applicable law 7 Limitation of Liability UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY WHETHER IN TORT CONTRACT OR OTHERWISE SHALL 3M BE LIABLE TO YOU OR TO ANY OTHER PERSON FOR ANY INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF GOODWILL WORK STOPPAGE COMPUTER FAILURE OR MALFUNCTION OR FOR ANY AND ALL OTHER DAMAGES OR LOSSES IN NO EVENT WILL 3M BE LIABLE FOR ANY DAMAGES IN EXCESS OF ONE U S DOLLAR 1 EVEN IF 3M SHALL HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES THIS LIMITATION OF LIABILITY SHALL NOT APPLY TO LIABILITY FOR DEATH OR PERSONAL INJURY TO THE EXTENT THAT APPLICABLE LAW PROHIBITS SUCH LIMITATION FURTHERMORE SOME STATES AND JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THIS LIMITATION AND EXCLUSION MAY NOT APPLY TO YOU The foregoing provisions shall be enforceable to the maximum extent permitted by applicable law Health Information Systems 4 Consulting Services Version 2 0 March 200
7. ED STATES DEPARTMENT OF COMMERCE WHICH RESTRICTS THE EXPORT AND RE EXPORT OF CERTAIN PRODUCTS AND TECHNICAL DATA IF THE EXPORT OF THE SOFTWARE IS CONTROLLED UNDER SUCH RULES AND REGULATIONS THEN THE SOFTWARE SHALL NOT BE EXPORTED OR RE EXPORTED DIRECTLY OR INDIRECTLY A WITHOUT ALL EXPORT OR RE EXPORT LICENSES AND UNITED STATES OR OTHER GOVERNMENTAL APPROVALS REQUIRED BY ANY APPLICABLE LAWS OR B IN VIOLATION OF ANY APPLICABLE PROHIBITION AGAINST THE EXPORT OR RE EXPORT OF ANY PART OF THE SOFTWARE SOME COUNTRIES HAVE RESTRICTIONS ON THE USE OF ENCRYPTION WITHIN THEIR BORDERS OR THE IMPORT OR EXPORT OF ENCRYPTION EVEN IF FOR ONLY TEMPORARY PERSONAL OR BUSINESS USE YOU ACKNOWLEDGE THAT THE IMPLEMENTATION AND ENFORCEMENT OF THESE LAWS IS NOT ALWAYS CONSISTENT AS TO SPECIFIC COUNTRIES ALTHOUGH THE FOLLOWING COUNTRIES ARE NOT AN EXHAUSTIVE LIST THERE MAY EXIST RESTRICTIONS ON THE EXPORTATION TO OR IMPORTATION OF ENCRYPTION BY BELGIUM CHINA INCLUDING HONG KONG FRANCE INDIA INDONESIA ISRAEL RUSSIA SAUDI ARABIA SINGAPORE AND SOUTH KOREA YOU ACKNOWLEDGE THAT IT IS YOUR ULTIMATE RESPONSIBILITY TO COMPLY WITH ANY AND ALL GOVERNMENT EXPORT AND OTHER APPLICABLE LAWS AND THAT 3M HAS NO FURTHER RESPONSIBILITY AFTER THE INITIAL SALE TO YOU WITHIN THE ORIGINAL COUNTRY OF SALE 10 High Risk Activities The Software is not fault tolerant and is not designed or intended for use in hazardous environments requiring fail safe performance including wit
8. EET ierann inh p r e ke iN EAE E nA E eA ARONA s oiner nii s 11 OTO E tebe AAE E T A P NE ne AE tance E A T E A A A A ENTE ike 12 OU Ore E E nn vas ne E E O aE 12 Me AeA ETT 12 TH a TTT 13 Completing the Decryption Process secaressa ace ua bartonc EE EEE a AE E Ea 13 DTe TC e PEE E A ANA VEEE EE O E A S AES E S E NE EE TE AT 15 Health Information Systems 3 Consulting Services Version 2 0 March 2004 End User License Agreement 3M CS Encryption NOTICE TO ALL USERS CAREFULLY READ THE FOLLOWING LEGAL AGREEMENT AGREEMENT FOR THE LICENSE OF SPECIFIED SOFTWARE SOFTWARE BY MINNESOTA MINNING AND MANUFACTURING COMPANY 3M AS DISTRUBUTED BY 3M HEALTH INFORMATION SYSTEMS 3M HIS BY CLICKING THE ACCEPT BUTTON OR INSTALLING THE SOFTWARE YOU EITHER AN INDIVIDUAL OR A SINGLE ENTITY CONSENT TO BE BOUND BY AND BECOME A PARTY TO THIS AGREEMENT IF YOU DO NOT AGREE TO ALL THE TERMS OF THIS AGREEMENT CLICK THE BUTTON THAT INDICATES THAT YOU DO NOT ACCEPT THE TERMS OF THIS AGREEMENT AND DO NOT INSTALL THE SOFTWARE T License Grant Subject to the terms and conditions of this Agreement 3M HIS hereby grants to you a non exclusive non transferable right to use copy and distribute this software the Software and the accompanying documentation the Documentation a The Software is in use when it is loaded into the temporary memory i e RAM or installed into the permanent memory e g hard disk CD ROM or other st
9. PTION COMMENTS At your option you can enter comments that will be attached to encrypted file Others using 3M CS Encryption Utility 2 0 can view the comments without actually decrypting the file Do not place the pass phrase in the comments window Health Information Systems 10 Consulting Services Version 2 0 March 2004 COMPLETING THE ENCRYPTION PROCESS Once the pass phrase screen has been successfully completed select lt Continue gt to proceed with encryption Click the button to begin the encryption process Finished i STATUS WINDOW The status window will always display the current status of the application NOTES ON ENCRYPTION The encryption process will not change data in original source file s A new file will be created in the destination folder that will contain the encrypted data The encrypted file will always have a MMM extension Example MyFile MMM When you exit the application your last source and destination folders will be saved and available again the next time the application is executed SENDING ENCRYPTED FILES VIA EMAIL The encrypted files can be attached to an email They will have an MMM extension and can be found in the destination folder of your computer You should not send the pass phrase in the same email that contains the encrypted file You should provide the pass phrase to the other party either verbally or in a separate email Health Information Systems 11 Consulti
10. cerning these terms and conditions or if you would like to contact 3M HIS for any other reason please call 770 394 8800 fax 770 395 7757 or write 3M HIS Consulting Services 100 Ashford Center North Suite 200 Atlanta GA 30318 http 8mhis com Health Information Systems 5 Consulting Services Version 2 0 March 2004 Overview The purpose of this application is to encrypt one or more files on your computer into a single file that can be securely emailed A user defined pass phrase must be assigned to each encrypted file This pass phrase is converted into a 128 bit key and Triple DES encryption is performed In order to decrypt a file produced by this application you must have 1 The 3M Encryption application installed on your computer and 2 The pass phrase Installation This documentation describes the installation and use of the 3M CS Encryption Utility Version 2 0 It is intended for use on Win2000 Win2003 or WinXP operating systems If you are using an older operating system Win95 Win98 or WinNT you should install CS Encryption version 1 0 Both versions are available for download from the Internet You must be logged onto the computer with an account that either has administrative level access or has rights to install software and create directories Please consult your IT department if necessary to obtain these rights Network installation is not supported This application must be installed on your local
11. e to the correct folder Health Information Systems 12 Consulting Services Version 2 0 March 2004 FILE SELECTION The window in the middle of the screen will display only encrypted file s found in the source folder Clicking on a file will show the following information e Selected file e Name of the person who encrypted the file e Date and time the file was encrypted e Number of files contained in the encrypted file e Comments that were entered by the sender e List of the files contained in the encrypted file 3H OCS Encryption Utility 2 0 S Encrypt Files Decrept Files elp 9 Decrypt Files SOUrCE cldocuments and settings alaSezidesktoptin gt Browse Destination cigacuments and settings alaSezidesktoptin Browse E Selected file LOOPTESTFL MMM Encrypted by George Chafin DateTime 03412004 0 16 Mo of files 4 Comments Please call for more details 125 456 7890 File list LOOPTESTEL DOC o8 05 2003 COMPLETING THE DECRYPTION PROCESS To decrypt the file click the lt Decrypt Selected gt button When prompted enter the pass phrase The decrypted files will be placed in the destination folder Health Information Systems Consulting Services 13 Version 2 0 March 2004 A check box can be selected to have the MMM file automatically deleted upon successful decryption If for any reason the decryption fails the original encrypted file will not be deleted B
12. gin the installation process Step through each of the screens to complete the installation ree aS beb el neared E ld JH LS Eecyplesn Wiley 2 1 lna held eid Preparing to Install him ri wi Karrez OM C5 Erne UI 20 Gaba os piega Hie vel EG held arv md vde b eed ela as Ser lle Tes hg piei Pieds vrd The lrt a 4612 VG ad Faz successfully installed NA C5 Enerpption Liy 200 CK Pines bo endt the wizard Cara raad Int alee I Starting the application During installation an icon will be placed on your desktop Double click on the icon named 3M CS Encryption Utility 2 0 to start the application 3M CS Encryption Utility 2 0 Health Information Systems 7 Consulting Services Version 2 0 March 2004 Encryption Select the lt Encrypt Files Button gt to display the Encrypt Files screen 3M CS Encryption Utility 2 0 Encrypt files Source cidocuments and settingstala8ezAdesktoplinig Browse Encrypt Files Destination ctdocuments and settingstalaBezAdesktoplinig Browse Q CS ENCRYPT COVER PDF Decrypt Files LOOPTESTFL DOC Help a 3M SOURCE Specify the folder that contains the files to be encrypted This folder could be saved on either a local or a network drive Use the lt Browse gt button to navigate to the correct folder Once you have selected the Source folder the Destination folder will default to the same location You may change the f
13. hout limitation in the operation of nuclear facilities aircraft navigation or communication systems air traffic control weapons systems direct life support machines or any other application in which the failure of the Software could lead directly to death personal injury or severe physical or property damage collectively High Risk Activities 3M expressly disclaims any express or implied warranty of fitness for High Risk Activities 11 Miscellaneous This Agreement is governed by the laws of the United States and the State of Georgia without reference to conflict of laws principles The application of the United Nations Convention of Contracts for the International Sale of Goods is expressly excluded This Agreement sets forth all rights for the user of the Software and is the entire agreement between the parties This Agreement supersedes any other communications with respect to the Software and Documentation This Agreement may not be modified except by a written addendum issued by a duly authorized representative of 3M No provision hereof shall be deemed waived unless such waiver shall be in writing and signed by 3M or a duly authorized representative of 3M If any provision of this Agreement is held invalid the remainder of this Agreement shall continue in full force and effect The parties confirm that it is their wish that this Agreement has been written in the English language only 12 3M Customer contact If you have any questions con
14. ng Services Version 2 0 March 2004 Decryption There are two ways to decrypt files 1 executing the CS Encryption tool or 2 Quick Decrypt Each method requires that you have CS Encryption installed on your computer and you must know the correct pass phrase If you receive an encrypted file in email it will always have an MMM extension you should detach the file from the email and save it to a folder either on your computer s hard drive or on a network drive Start CS Encryption select the lt Decrypt Files gt button and follow the steps below 3H CR Encryption Utility 2 0 S Decrypt Files Source CADOCUME 1ladaseziDesktopi lt T Browse _ Encrypt Files Destination cApOCUME 1laQageziDesktapuni lt gass Decrypt Files CS ENCRYPT COVER Mhd LOOPTESTFL MMM s Q RISE pit SIS 9619 Selected file Help Encrypted by Date Time i Mo of files Exit SOURCE Specify the folder that contains the file s to be decrypted This is the same folder where you placed the file when you detached it from email Use the lt Browse gt button to the right of the Source window to navigate to the correct folder Once you have selected the Source folder the Destination folder will default to the same location You may change the folder location if desired DESTINATION Specify the folder where the decrypted file s should be placed Use the lt Browse gt button to the right of the Destination folder window to navigat
15. older location if desired DESTINATION Specify the folder where the encrypted file will be placed Use the lt Browse gt button to navigate to the correct folder FILE TYPES While most file types may be encrypted the most common file formats can be selected by lt File Type gt drop down box These formats include v All files will be displayed DBF Microsoft FoxPro databases DOC Microsoft Word documents MDB Microsoft Access databases PDF Adobe Acrobat files PPS Microsoft PowerPoint documents TXT Text documents Notepad XLS Microsoft Excel documents Health Information Systems 8 Consulting Services Version 2 0 March 2004 You cannot encrypt the following file types MMM This file type is already encrypted REM Other 3M encrypted files ZIP Files are automatically zipped by this application FILE SELECTION The window in the middle of the screen will display the files of the selected file type located in the Source folder 3M CS Encrypt 2 0 Encrypt files Source ctdocuments and settingsta0a8ez desktopiin E Browse Encrypt Files Destination cAdocuments and settingsta0a8ez desktop in E Browse Decrypt Files T CS ENCRYPT COVER PDF Help a 3M Click lt Select All gt to encrypt all files or select individual files by clicking on the file name Multiple files may be selected To de select a file click on it again to remove it from the selected files
16. orage device of a computer for the purpose of being accessible by an end user b You may make exact unmodified copies of the Software and distribute such copies solely i by electronic means and ii with all proprietary notices including without limitation all copyright notices and this End User License Agreement intact unmodified and unobscured 2 Restrictions You may not rent lease or resell the Software You may not permit third parties to benefit from the use or functionality of the Software via a timesharing service bureau or other arrangement You may not transfer any of the rights granted to you under this Agreement You may not reverse engineer decompile or disassemble the Software except to the extent the foregoing restriction is expressly prohibited by applicable law You may not modify or create derivative works based upon the Software in whole or in part You may not copy the Software or Documentation except as expressly permitted in Section 1 above You may not remove any proprietary notices or labels on the Software All rights not expressly set forth hereunder are reserved by 3M 3M reserves the right to conduct periodic audits upon advance written notice to verify your compliance with the terms of this Agreement 3 Term This Agreement is effective unless and until earlier terminated as set forth herein This Agreement will terminate automatically if you fail to comply with any of the limitations or other requirements de
17. plicable for U S Department of Defense procurements and the limited rights restrictions of FAR 52 227 14 June 1987 and or subject to the restricted rights provisions of FAR 52 227 14 June 1987 and FAR 52 227 19 June 1987 as applicable and any applicable agency FAR Supplements for non Department of Defense Federal procurements 3M Health Information Systems www 3Mhis com 575 West Murray Boulevard Murray Utah 84123 4611 801 265 4400 3M CS Encryption Table of Contents End User License Acree Ne loge eheaisaevanue trian stuietcceeh cecmnsaisdiacisteeteldcuubiedni E E EE a aa ET 4 Bo a o EIN EE EEEE PEN E E E E A E A O N E AT PT A E 6 e e E E E E E E E E ee uebsehais hadlasteuciube een ees 6 BS Fete TT SAIC AO eaer E E E ven washes sxinsistiae aalic ane Wack utat hiceascaba seis 7 as T 11 Merete CN moe EE E E E E ne eater ety rae ety penir en E T Caen ort Cant CMM rena Nene ee me ot en Teen ee ter 8 OUI tec re se ctceicerc eerste ETT claatates to scaauseetoveasonee aeeeuen eresaecimdeneedaenenetranesuessaaees 8 IR T asia ae anaes d sete c aac wlaet span cenit apse cna st aneacan S caves ssateed coneneseavetacneananeteeveacass 8 IS L KTT 8 IST ye HEC Ou e d a 9 SN a A S E E 10 DOs and DON Tror Pass N serene E E E E E E ESA 10 Pilname gi ne mer y pied Pesser EEEE EE 10 eg E Aa TE 10 Complete The Eoen pon S 11 EE VV O TTT 11 Notes on Ie WE UNO tices ie rerciiadntanda aeduueqiuvaasesLoranaesehi E E 11 Sendime Encrypted Files via
18. scribed herein Upon any termination or expiration of this Agreement you must destroy all copies of the Software and the Documentation 4 Updates Any updates to the Software supplied by 3M shall be covered by the License Agreement 5 Ownership Rights The Software is protected by United States copyright laws and international treaty provisions 3M retains all rights title and interest in and to the Software including all copyrights patents trade secret rights trademarks and other intellectual property rights therein Your possession installation or use of the Software does not transfer to you any title to the intellectual property in the Software and you will not acquire any rights to the Software except as expressly set forth in this Agreement All copies of the Software and Documentation made hereunder must contain the same proprietary notices that appear on and in the Software and Documentation 6 Warranty Disclaimer Because the Software is provided to you at no cost THE SOFTWARE IS PROVIDED AS IS TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW 3M DISCLAIMS ALL WARRANTIES EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT WITH RESPECT TO THE SOFTWARE AND THE ACCOMPANYING DOCUMENTATION YOU ASSUME RESPONSIBILITY FOR SELECTING THE SOFTWARE TO ACHIEVE YOUR INTENDED RESULTS AND FOR THE INSTALLATION OF USE OF AND RESULTS OBTAINED FROM TH
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