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ix2600 User Manual - Océ

1. 0esssseeseeeeeeeeeeeeeeeeeees 1 4 ECM Error Correction Mode cccccccccsecccceesescesseseeeees 1 5 i Assembly and Comnmection cccccccscsssssssssssssssssssssssssssccccccscees 2 1 PPA Wl Lii ernennen snecqntasartiaeceuseuesareeecseaianasumeesianencene 2 1 Choosine d Locali OM gasacoceecesdssesessondentesmmetaniesietiacnssematstaciadaniec 2 2 Important Safety Instructions seeseeseeeeeeeeeeeseeeeeeeees 2 3 Release the Scanner LOCK cccccsssseseeeeeseeeeeeeseseeseeeeees 2 3 PSS NN Voce con canpcaccorennengescmetavetadsehieeguecerece E A T 2 4 Installing the Drum Unit Assembly with Toner Cartridge ccccccccssssssssssseeeseeeeeseeeseeeeeeees 2 4 NISL e E E 2 5 Aceptable Paper soennieten E 2 5 Paper Capacity of Paper Cassette c cceesesseeeeeeeeeeeees 2 5 Paper Specification for the Cassette cccecssseeeeeeeeeeees 2 5 Manual Feed SlOt cssssconrctesnzecoonsacesanacesasepesetnaganantessignerianesebn 2 6 Loading Paper in the Paper Cassette cccceeeeeeeeeeees 2 6 Manual Feed S16 casicainccessecccqenesncpnaceeuniaastescsnesqsnsedenetatecsins 2 7 Connecting the machine sc sceusass cavatsswsevavecdanatadeteredaweuseowssuesaedouces 2 8 COMME CIOS A 2 9 Connecting an External Telephone 000eeeeeeeeees 2 9 Connecting an External TAM Telephone Answering Machine cccceceeeeeeee 2 9 SC US NCS ena i oceoss
2. Front view Gently clean the scanner window by wiping with a clean soft dry cloth Do not use isoproply alcohol 19 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times Return the tab and snap it into the Home position vw Corona Wire SIAM Caution If the tab is not at Home position v printed pages may have vertical stripes Reinstall the drum unit into the machine See Replacing the Drum Unit page 19 20 Close the front cover Plug in the power cord first then the telephone cord Replacing the Toner Cartridge When the toner cartridge is running low the LCD shows TONER LOW hot It is a good idea to keep a new toner cartridge ready for use when you see the TONER LOW warning Discard the used toner cartridge according to local regulations If you are not sure of them your local Sanitation Department Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge When discarding used toner cartridges keep them separate from domestic garbage We recommend that you clean the machine when you replace the toner cartridge TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 17 How t
3. Claim Form max PaperPort Document 200 DPI Black amp White 1of1 70 Claim Form max PaperPort Document 200 DFI Black amp White 25 6K bytes Z o we N Destop View displays items Page View displays each item as thumbnails as a full page Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item Folders are arranged in a tree structure in the Folder View You use this pane to select folders and view their items in Desktop View You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder Folders can be nested that is stored in other folders When you double click a folder its items both PaperPort MAX files and other files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View USING SCANSOFT PAPERPORT AND SCANSOFT TEXTBRIDGE 16 2 16 3 Links to Many Other Applications PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Link Bar at the bottom of Desktop view shows icons of those linked applications To use a link drag an item onto one of the icons to star
4. screen although you have already installed the drivers in Windows 95 You see the Update Device Follow the instructions from the installer then click Next Driver Wizard or Add New Click Finish when it appears on the screen Hardware Wizard message on your PC screen although you have already installed the drivers in Windows 95 or 98 Unable to write to LPT1 or 1 Make sure the machine is on plugged into the AC outlet LPT1 already in use Error and that it is connected directly to the computer using the Message appears bundled IEEE 1284 bi directional parallel cable The cable must not go through another peripheral device such as a Zip Drive External CD ROM Drive or Switch box 2 Make sure the machine is not displaying an error message on the LCD Display 3 Make sure no other device drivers which also communicate through the parallel port are running automatically when you boot up the computer such as drivers for Zip Drives External CD ROM Drive etc Suggested areas to check Load Run command lines in the win ini file or the Statup Group 4 Check with you computer manufacturer to confirm that the computer s parallel port settings in the BIOS are set to support a bi directional machine i e Parallel Port Mode ECP Machine is Busy or Machine Connect Failure Error Message appears 19 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE Machine Connect Failur
5. Lock the Scanner Lock Push the blue Scanner Lock Lever up to lock the scanner This lever is located on the rear left underside of the scanner cover Lock Unlock Caution If the message CHECK SCAN LOCK appears on the LCD unlock the scanner immediately and then press Stop Ay WARNING Damage caused to your machine by failure to lock the scanner before moving and shipping will void your warranty 19 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE Open the front cover Remove the drum unit Caution Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag Close the front cover Fold down the front output bin extension Remove the telephone line cord Wrap the machine in the plastic bag and place it in the original carton box with the original packing material TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 13 Pack the drum unit toner cartridge assembly parallel cable telephone line cord AC cord and printed materials in the original carton as shown below gE o If you are returning the machine to Imagistics as part of the Exchange Service pack only the machine Keep all separate parts to use with your Exchange machine Close the carton and tape it shut 19 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine Maintenance
6. Press 1 if you want to select additional settings The LCD returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings Cover Sheet for the Next Fax Only Make sure the Machine ID is set up see page 4 3 This feature does not work without the Machine ID You can set the fax to send a cover sheet with a particular fax This cover sheet will include the number of pages in your original Place the original face up in the ADF or face down on the scanner glass Press Features 2 2 8 When the LCD shows NEXT FAX ONLY press Enter Yes Press or to select ON or OFF and then press Enter Yes Press or to select one of the standard or custom comments and then press Enter Yes Enter two digits to indicate the number of pages you are sending and then press Enter Yes For example press 0 2 for 2 Enter 0 0 to leave the number of pages blank If you make a mistake press to back up and reenter the number of pages Press 1 if you want to select additional settings The LCD returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings Enter the fax number you re calling Press Send Receive TX SETTINGS 6 8 6 9 Always Send Cover Sheet Make sure the Machine ID is set up This feature does not work without the Machine ID See Setting Machine ID page 4 3 You can set the machine to send a cover page whenever you send a fax The number of fax pages is not include
7. The machine controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring double ring for you to pick up the call The external TAM automatically answers every call Voice messages are stored on the external TAM Fax messages are printed Use this mode when you are using a computer modem on the same line or if you receive very few fax messages You can also use this mode with Unique Ring For dedicated fax lines You cannot receive a voice call but you can call out You cannot have an answering machine on the same line even if it is On a Separate jack on the same line You cannot use the telephone company s Voice Mail in this mode Use this mode if you have an answering machine on your phone line In FAX TEL mode you must set the Ring Count and F T Ring Time If you have extension phones on the line set the Ring Count to 4 rings RX SETTINGS 5 1 To Select or Change Your Answer Mode Press Answer Mode The LCD shows your current selection Continue to press Answer Mode until your new selection appears After two seconds the LCD returns to the date and time display along with your new Answer Mode setting 9 If you are changing the Answer Mode while in another operation the LCD returns to that operation imagistics ix2600 of g ix FAHI FAX ONLY FT FAX TEL TAM EXTERNAL ANSWERING MACHINE MHL MANUAL
8. cceeeee 19 4 Paper is Jammed near the Drum Unit eee 19 5 Paper is Jammed in the Fuser Unit cece 19 5 If You Are Having Difficulty with Your Machine 19 6 Packing and Shipping the Machine cccceccsssseeseseeeseens 19 12 Lock the Scanner LOCK sis s2se0sesessedceseodusvcersacersnacdyendieesans 19 12 ROUTE MAmenanC o ssrciceccacnntsaucensvesecadscescoleentamsecuendsninasseacenoate 19 15 Cleaning the Scanner ccccccsssssssesesseseeseeeseseeseeseeeeees 19 15 Cleaning the Printer ccccccecceesssssseessseeesseeeseeeeeeeseeeees 19 16 Cleaning the Drum Upit ccc eeeesseeseseeeeeeeeeeeeeeeeees 19 17 Replacing the Toner Cartridge ccccccceccceeeeeeeeeeeeees 19 17 How to Replace the Toner Cartridge ccceeeeees 19 18 xii Replacing the Drum Unit ceceessesseeeeseeeeeeeeeeseeees 19 20 Important Information cccccccccsssssssssscssssssssssssssssssssssssssssssess 20 1 Standard Telephone and FCC Notices c ssesseeeeseeeeeeeeees 20 1 TASC MACY sector se eas tmnashoncienmnteneudancdstoscnnesas sosdestideeohedeardenseaee 20 2 FDA Regulations ssisniiedecsscssiosseaessivnrsenecadiacneceskdienwothsnseees 20 2 Federal Communications Commission FCC Declaration of Conformity cccccceeeeeeeeeeeeeeeeeeeees 20 3 pota eea Ee 20 4 Important About the Interface Cable ee 20 4 W GIL AINLY a fosticcsedetvotesassensatnnac
9. Current Answer Mode Setting Ring Count The Ring Count setting determines the number of times the machine rings before it answers If you have extension phones on the same line as the machine or are using the telephone company s Unique Ring service keep the Ring Count default setting of 4 You can try increasing the Ring Count to 4 rings however if you do not receive all your faxes you must reset it to 4 rings Press Features 2 1 1 Press or to select how many times the line rings before the machine answers 00 04 and then press Enter Yes If you select 00 the line doesn t ring at all Press Stop 5 2 RX SETTINGS Setting F T Ring Time For FAX TEL Mode Only If you set the receive mode to FAX TEL you ll need to determine how long the machine will send you its special double ring when you have a voice call This ringing happens after the initial ringing from the phone company Only the machine rings for 20 30 40 or 70 seconds no other phones on the same line ring the special double ring However you can answer the call on any extension phone in a separate wall jack on the same line as the machine See Operation from Extension Telephone page 5 5 Press Features 2 1 2 Press j or H to select how long the machine will ring to alert you that you have a voice call and then press Enter Yes Press Stop Now when a call comes in and the machine is set to FAX TEL mode all phones on thi
10. Select the Start button This time only the selected area of the document will appear in the PaperPort window In the PaperPort window use the options available in the Markups pull down menu and the Crop option in the Options pull down menu to refine the image USING SCANSOFT PAPERPORT AND SCANSOFT TEXTBRIDGE 16 8 Setting Up and Using PC FAX Introduction This chapter outlines the basics of the software so you can get started using the Multi Function Suite software Detailed installation and setup instructions are in the On Line Documentation section of the CD ROM that is included with your machine Check the online README WRI file in the root directory of the CD ROM for last minute important information and troubleshooting tips that were not included in the On Line Documentation Multi Function Suite software for your machine includes ScanSoft PaperPort and ScanSoft TextBridge See Chapter 16 Using ScanSoft PaperPort and ScanSoft TextBridge Resource Manager The Resource Manager application must be running for you to use your machine with your Windows computer Multi Function Suite software and the Printer Driver automatically load the Resource Manager as needed The Resource Manager allows the single bi directional Parallel port on the machine to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows GDI printing 17 1 SETTING
11. ccccccceeeeeeeeees 13 7 Restoring Factory Default Settings 20 0 0 cceccccccceeeeeeees 13 7 Printer Driver Settings siecaccssecdecciceccecessssscastecaccsstecescccaaceciccecoscessee 14 1 Using the 1x2600 Printer Driver ccccccceccccseccceeeeeeeeeeeeeeees 14 1 Features in the Printer Driver cccccccccceceecceeeeeeeeeeeaeeeeeaees 14 1 Pae Taip E E EE 14 2 Paper SILC n EA E R 14 3 IPTC Pap besean aS 14 3 Border Line sesser 14 3 Orientation eepe E EE 14 3 CODES cerren ennnen A E EEEE 14 3 OM a E E E N 14 4 Modia YG esc nen eaaa 14 4 viii Advanced aD secduestasitiarsiesstansdonascascieeeansteatinaed S 14 5 Pint Oualty Col ata tatiana ene AE 14 5 RESON OM ters Meceactscncctacatam tae EEEN N 14 5 ROMER SAV G nenn aE E cdc 14 5 Print Setting For Windows 95 98 98SE Me Users Only 14 6 Du plex Prim nos occ Saatanncec a e TNE 14 6 Manual OU OIE isc asctars dont vices vinas aad Wartsmeemudene a aicooatees 14 6 Bindt OIS Olesen n a T ESA 14 6 Watermark 23 eripe teu nate eaeeiaees eaten cteeaey 14 7 Pint Watermark eona a 14 7 In BACK CROWN aea a ae 14 7 Watenmark Texten aN 14 8 Watermark BION apasa seoa 14 8 POSHO a A 14 8 Page Setite CAJ E eet mnettiae te ecseeieiade 14 9 DE vice O pons I enni ond ee aaa 14 10 Quick PENS CU D arian a a aa 14 11 Administrator For Windows 95 98 98SE Me Users Only 14 11 Print Date amp TMe aina e a E 14 12 Accessories TaD ainsi tedabietetai
12. 90cm MACHINE machine has a mechanical problem Call Imagistics Diagnostic Center ERROR XX In USA 1 800 243 5556 OUT OF You can t store data in the memory See page 11 2 MEMORY May occur when the machine is used as a printer NO RESPONSE The number you dialed does not Verify the number and try again BUSY answer or is busy NOT You tried to access a One Touch or Set up the One Touch or Speed Dial REGISTERED Speed Dial number that is not number See pages 7 1 7 2 programmed PLEASE WAIT The temperature of the drum unit or You must wait 20 minutes for it to WAIT FORA toner cartridge is too hot The machine cool WHILE will pause its current print job and go into cooling down mode During the cooling down mode you will hear the cooling fan running while the display on the machine shows PLEASE WAIT and WAIT FOR A WHILE PLS OPEN A page piece of paper or paper clip Open the front cover If you see any COVER etc may be jammed inside the jammed paper or other item gently pull machine it out then close the front cover If the error message remains open and close the front cover again If the machine cannot reset itself and return to the date and time prompt it will display MACHINE ERROR XX Please call Imagistics Diagnostic Center and tell them the machine Error number at In USA 1 800 243 5556 PAPER JAM The paper is jammed in the machine See page 19 3 TONER EMPTY Toner cartridge is not
13. B B Ghost Images Adjust the print conditions in the Print Density setting Remove the drum unit and clean the machine s interior See Routine Maintenance and Cleaning the Drum Unit on pages 19 15 and 19 17 Make sure that you use paper that meets specifications See page 2 5 If you still have scattered toner and the LCD shows CHANGE DRUM SOON replace the drum unit with a new one Check the machine s environment high temperature and high humidity may cause this condition to occur Clean the machine s interior and the primary corona wire of the drum unit See page 19 17 Also do not use heat sensitive paper as it will cause this problem After cleaning if the printed pages are still black or the LCD shows CHANGE DRUM SOON replace the drum unit with a new one The drum unit may be damaged Make sure that the toner cartridge is not empty Wipe electric terminals referring to Routine Maintenance and Cleaning the Drum Unit on pages 19 15 and 19 17 Make sure that a torn piece of paper does not remain on the scanner window Markings may disappear by themselves Try copying multiple pages to clear this problem Markings may occur if the machine has not been used for a long time A possible cause is that the surface of the drum is scratched You must then replace the drum unit with a new one If the markings do not disappear it may be that the drum was marked or damaged by excessive exposure to light In this case repl
14. Smart UI The Smart UI is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder ADF This allows you to quite easily with very few mouse clicks access the most frequently used scanning applications Using the Smart UI eliminates the need to manually launch the specific applications The Smart UI provides three categories of functions Scanning directly to a file E mail word processor or graphic application of choice Copy operations PC Faxing using the PC Fax software 1x2600 f AAN All in One Center IAS Elid AutoLoad the Smart UI The Smart UI is initially configured to automatically load each time Windows is started When the Smart UI is loaded the Smart UI We icon will appear in the task bar If you don t want the Smart UI to load automatically you can turn off AutoLoad If the Smart UI es icon does not appear in your task bar you will have to install this software From the Start menu select Programs Paper Port and then click SmartUI PopUp USING THE WINDOWS BASED SMART UI 15 1 How to Turn Off AutoLoad Left click the Smart UI es icon and then click Show When the Smart UI icon appears left click the Smart Click iter Smart UI button A dialogue box with a check box labeled AutoLoad Pop up will appear m Pop Up Setting IV AutoLoad Pop Up r Global Scanner Settings Resolution ioo Color Mode Bla
15. You can Enable or Disable Advanced Printing Features from this selection If you disable it Page Order Pages Per Sheet Copy and Collate will be disabled Halftoning This selection is for changing the dither pattern to achieve the best print results when printing graphics The choices are as follows Auto Select Super Cell Dither 6 x 6 Dither 8 x 8 PRINTER DRIVER SETTINGS 14 18 Device Settings Tab g Imagistics ix2600 Properties General Sharing Forts Advanced Security Device Settings Imagisties 2600 Device Settings a Form To Tray Assignment E z Upper Paper Tray Letter Lower Paper Tray Mot Available Manual Paper Feed Letter e Installable Options Printer Memory SMB Lower Paper Tray OFF cancel ccoly _ Form To Tray Assignment This selection assigns the paper size to each paper source For auto paper selection Automatically Select to work properly the paper size set for each source must match the actual size of paper loaded The available options are A4 A5 B5 JIS Executive Legal Letter Installable Options Printer Memory If you installed optional memory into your machine you must select the correct size of total memory in the machine for the driver to access the additional memory Lower Tray If an optional lower tray is installed this selection must be set to ON to enable access to the lower tray 14 19 PRINTER DRIVER SETTINGS Using the Windows Based Smart UI
16. of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button E mail Application E mail Application From the pull down list select your E mail application E mail Settings Click the EMail Settings button to set up links The Links Preferences window will appear Link Preferences x Links Category File Attachments File Attachments Do not convert files Convert MAX files only C Convert all files when possible Foret sion Wptcns EGNET M Gombine allifles moone fe when passible J if anvetnonimage Nesta coa PaperPort Files MAx M Show QuickSend Menu m QuickSend List Oeskovic Dave Fe Parets Linda gt M Display Link Icon OK Cancel Help Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will not be available grayed Convert MAX files only Click this checkbox if you want to convert only attachments that are PaperPort files Convert all files when possible Click this checkbox if you want to change the file type of all attachments USING THE WINDOWS BASED SMART UI 15 9 Conversion Options Format Combine all files into one file when possible Click this checkbox to combine all f
17. s information SETTING UP AND USING PC FAX 17 8 Setting Up a Group for Broadcasting If you repeatedly send the same PC FAX to multiple recipients you can combine members into a Group In the Address Book dialog box click the icon to create a group The Address Book Group Setup dialog box appears Address Book Group Setup Group Name ee Sales Available Hames Group Members Joe Smith John Roller b gt Add gt gt lt lt Remove Cancel Type the name of the new group in the Group Name field In the Available Names box select each member to be included in the Group and then click Add gt gt Members you add to the group will be listed in the Group Members box After all the members have been added click OK Editing Member Information To edit a Member or Group Select the Member or Group you want to edit Click the edit icon Edit the Member or Group information Click OK to save your changes 17 9 SETTING UP AND USING PC FAX Deleting a Member or Group To delete a Member or Group Select the Member of Group you want to delete Click the delete Tah icon Click OK when the Delete OK Dialog appears Exporting the Address Book You can export the address book to an ASCII text file csv To export the current telephone book hot If you are creating a Vcard you must first select the member From the Address Book select File point to Export and then click Text OR
18. 1 2 1 1 Collate box checked Collate box not checked Media Type You can use the following types of media in your printer For the best print quality select the type of media that you wish to use Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper select Plain Paper When using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For bond paper select Bond Paper and for OHP transparencies select Transparencies PRINTER DRIVER SETTINGS 14 4 Advanced Tab BREE HEHE ERE ERR RRR RRR RRR RRR RRR RRR RRR RRR EE EE Ee 9 3 4 5 Imagistics ix2600 Properties l EE ST TL Change the tab settings by selecting one of the following icons 1 Print Quality 2 Duplex Printing 3 Watermark 4 Page Setting 5 Device Option Print Quality 1 Resolution You can change the resolution as follows e 300 dpi e 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode which reduces the print density 14 5 PRINTER DRIVER SETTINGS Print Setting For Windows 95 98 98SE Me Users Only Print Setting is used for optimizing your print quality for the type of document being printed Photos Graphics or Scanned Images When you choose Auto Recommended the printer automatically prints with the most suitable print settings With the Print Setting set to Manual you can change the Brightness Contra
19. Click Vcard and go to Step 5 Select the data fields you wish to Export from the Available Items column and then click Add gt gt hot Select items in the order you want them listed If you are exporting to an ASCH file select Divide Character Tab or Comma This selection inserts a Tab or Comma between each data field when it is Exported Select the OK button to save the data Select Items Select items in the order you want to list ou can select the separator character to be inserted between tems Available Items Selected Items Add gt gt Street Address City State Province lt lt Remove e lt Remove emoe Business Phone Divide Character mea SETTING UP AND USING PC FAX 17 10 Type the name of the file and then select Save Save in lt My Documents Eil Save as type Text file csv Cancel ei Importing to the Address Book You can import ASCII text files csv or Vcards into your Address Book To import an ASCII text file From the Address Book select File point to Import and then click Text OR Click Vcard and go to Step 5 Select Items x Select the felds from the Available Items list in the same order they are listed in the Import text file Tou must select the separator character used in the Import text file Available bem Selected Items Name Title Company Department Add gt gt Job Title Street Addres
20. Contrast Control Resolution Memory Capacity One Touch Dial Speed Dial Automatic Redial Auto Answer ITU T Group 3 MH MR MMR JBIG 33600 3 1200 28800 26400 24000 19200 16800 14400 12000 9600 7200 4800 2400 Automatic Fallback ADF Width 5 8 to 8 5 148 mm to 216 mm ADF Length 5 0 to 14 0 127 mm to 356 mm Scanner Width Max 8 5 216 mm Scanner Length Max 11 7 297 mm Up to 50 pages 8 2 inches 208 mm 250 Sheets 20 Ibs 64 levels LCD 16 characters x 2 Standard Sequential Automatic Super Light Super Dark manual setting e Horizontal 203 dot inch 8 dot mm e Vertical Standard 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine Photo 392 line inch 15 4 line mm 8 MB up to 500 pages 16x2 100 stations 3 times at 5 minute intervals 0 1 2 3 or 4 rings pages refers to the ITU T 1 Chart a typical business letter Standard resolution Specifications and printed materials are subject to change without prior notice SPECIFICATIONS S 1 Fax Continued Communication Source Temperature Warm Up First Print Power Source Power Consumption Noise Humidity Dimensions Weight Printer S 2 Emulation Printer Driver Interface Memory Capacity Print Method Resolution Print Quality SPECIFICATIONS Public switched telephone network Allowable 50 90 5 F 10 32 5 C Storage 32 104 F
21. Page Setting 4 You can change the print size of your document with the Scaling feature Imagistics 2600 Properties Ee oe A Check Off if you want to print the document as it appears on your screen N Check Fit to Paper Size if your document has an unusual size or if you have only the standard size paper 3 Check the Free box if you want to reduce or enlarge the output You can also use the Mirror or Reverse Print feature for your page setting 14 9 PRINTER DRIVER SETTINGS Device Options 5 Set one of the following Printer Functions Quick Print Setup E Administrator For Windows 95 98 98SE Me Users Only E Print Date amp Time Imagistics 2600 Properties Bee Quick Print Setup Administrator PRINTER DRIVER SETTINGS 14 10 Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings To view setting simply click your mouse button on the task tray f5 icon This feature can be set to ON or OFF from the Device Options section Normal Multiple Page lt Normal gt 2 in Manual Duplex lt OFF gt din Toner Save Mode lt OFF gt Jin Paper Source lt OFF gt 16in1 Media Type lt Plain Paper a ne Default 1 in 2x2 1 in 33 ey 1 in ded Display Toolbar Tin 585 About Exit Administrator For Windows 95 98 98SE Me Users Only The administrator selection permits the Copy Scaling
22. Parallel Interface Interface Connector Printer Side Amphenol FCN 685J036 L X or equivalent A shielded cable should be used Pin Assignment Pin No Signal Direction Pin No Signal Direction 1 DATA STROBE Input 19 OV S G 2 DATA 1 Input 20 OV S G 3 DATA 2 Input 21 OV S G 4 DATA 3 Input 22 OV S G 5 DATA 4 Input 23 OV S G 6 DATA 5 Input 24 OV S G 7 DATA 6 Input 25 OV S G 8 DATA 7 Input 26 OV S G 9 DATA 8 Input pa OV S G 10 ACKNLG Output 28 OV S G 11 BUSY Output 29 OV S G 12 PE Output 30 OV S G 13 SLCT Output 31 INPUT PRIME Input 14 AUTO FEED Input 32 FAULT Output 15 N C 33 N C 16 OV S G 34 N C 17 OV S G 35 N C 18 5V L 36 SLCT IN Input USB Universal Serial Bus Interface Pin Assignment Pin No Signal l Vol 5V 2 Data Serial Data 3 Data Serial Data 4 Ground SPECIFICATIONS Resident Fonts The following bitmapped fonts are resident in the machine Brougham 10 12 point upright normal Brougham 12 10 point upright normal Letter Gothic 16 66 8 5 point upright normal Portrait and Landscape are available for the above Symbol Sets Character Sets HP mode e ISO14 JIS ASCII e ISO57 Chinese e ISO11 Swedish e HP Spanish e ISO17 Spanish e ISO10 Swedish Roman 8 ISO Latin 1 ECMA 94 ISO60 Norwegian 1 ISO61 Norwegian 2 ISO4 UK e ISO16 Portuguese ISO25 French e ISO84 Portuguese ISO69 French e ISO85 Spa
23. SETTING UP AND USING PC FAX 17 2 PC FAX Sending The PC FAX feature allows you to use your PC to send a file You can create a file in any application on your PC and then send it as a PC FAX You can even attach a cover page note All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Setting Up User Information Access the User Information from the FAX Sending dialog box by clicking yn _OR From the Start menu select Programs Multi Function Suite and then select PC FAX Setup The PC FAX Setup dialog box will appear PC FAX Setup Ei User Information Sending Speed Dial Facsimile style only Hame ohn boe sss Company Intemational Spring Board Assoc Department LIS6 Phone Humber B08555422 Fax Humber a0s 5554212 000s E mail JDoe springboardorg 000 Address 1 23 Rose Hil Driver 0000 Address 2 Fotsvile NJ 08888 000 Enter the required User information This information is required to create the Fax Header and Cover Page To save the User Information click OK 17 3 SETTING UP AND USING PC FAX Setting Up Sending To access the Sending tab from the PC FAX Setup dialog box by clicking the Sending tab PC FAX Setup E User Information Sending Speed Dial Facsimile style only Dial Setting Outside line access E Header M Include head
24. Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Multi Function Suite fax software Scanner Settings for Scan Copy and PC Fax Buttons When the Pop Up screen is displayed you can access the Scanner Settings window Click the Smart Click ici icon at the top right of the Smart UI screen OR Click the Modify Settings button on any of the Configuration screens m Pop Up Setting V AutoLoad Pop Up M Global Scanner Settings FAxing Filing and Copying 7 Resolution fioo O Color Mode Black amp White Scan Size leter85x11in O H Se a E E coma a aeara h a Save Settings Restore Defaut Global Settings AutoLoad Pop Up Click this checkbox 1f you want Smart UI to load when you boot your computer USING THE WINDOWS BASED SMART UI 15 5 Setting Up the Scanner Configurations The Pop Up application stores eight different scanning modes Each time you scan an original you will choose the most appropriate scanning mode from the following Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy Fine Copy Each mode has its own set of stored settings You can keep the factory default settings or change them at any time Resolution Select the scanning resolution you most frequently use Color Mode From the pull down list select Scan Size From the pull down li
25. Setting Machine Tossa seee Ee 4 3 Faten Tokirik EE NiS 4 4 Inserting SpaCES ssion e ai uida anain 4 4 Making Corrections csissnisieseci ennie eins 4 4 Repeating Letters san istensetdnesersscestuessnacenesenaedecdenensnesessatinnses 4 4 Special Characters and Symbols cccceeeeeceeeeeeeeeeees 4 4 Setting the Ring Volume ccccccccssceseseseeeesseeeeseeeeseeeees 4 5 Setting the Beeper VoOlUME cccceccessssseeeeseeeeeseeseeeeees 4 5 Setting the Speaker Volume cccccccsssesseseeseeeeeseeeeeeeees 4 5 Memory DOE AO aos E R 4 5 AY OMG a O E 4 5 PT E a R 4 6 Setting Tone Pulse Dialing Mode eeesseeeeeeeeeeeeees 4 6 KA SOMOS serorea tice tecccoceencececieurcvcstvatertsarsteessiesrsevetes 5 1 Answer Mode Settings osiccussscedesseesdonssnacssenveasensadeecdanaentesteabeestins 5 1 Select Your Answer Mode cccccsssesssseeeeeesseeeesseeeseeeees 5 1 To Select or Change Your Answer Mode 0005 5 2 Setn Ring COUNE serorcnisre piire rin nA EER EEA EERE EEN 5 2 Setting F T Ring Time For FAX TEL Mode Onlly 5 3 PARTEL E e E en ERN 5 3 Printing a Reduced Incoming Document Auto Reduction 5 4 petting the Print Densit yessisnssnnsnnts n 5 4 Advanced Receiving Operations cccccccceeecceeeeceeeeeeeeeeeeeees 5 5 Operation from Extension Telephone cc csssseeeeeees 5 5 For FAX TEL Mode Only ccccccecceceeeeeeeeee
26. The display screen on the machine that shows interactive messages during On Screen Programming and defaults to the date and time when the machine is idle Local Print Sets your machine to print a copy of faxes that are received and stored in memory Machine ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Machine Settings List Printed report of your machine s settings Mode The number of vertical and horizontal lines per inch See Standard Extra Fine and Photo Multi Function Suite software Turns your machine into a printer and a scanner and enables PC faxing using the machine OCR optical character recognition The bundled ScanSoft TextBridge software application converts an image of text to text that you can edit G 2 GLOSSARY One Touch Keys on the machine control panel where you can store numbers for easy dialing You must use a separate key for each number Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Pause Allows you to place a 3 5 second delay in the dialing sequence stored on One Touch and Speed Dial numbers Photo mode A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to r
27. Upper Paper Tray Lower Paper Tray optional lower tray and Manual Feed Slot When Automatically Select is chosen the machine automatically will choose the cassette with the appropriate size of paper hot The paper size for each paper source must be set in the Device Settings tab for the Automatically Select feature to work properly The Auto option is for machines that can automatically detect the size of paper that is loaded in the paper source Auto is not active for your machine PRINTER DRIVER SETTINGS 14 16 2 Media For the best print quality select the type of media you are using Regular Thick Paper Thicker Paper Transparency When using ordinary plain paper select Regular When using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For OHP transparencies select Transparency Advanced Options Click the Advanced button in the Paper Quality tab to access the screen below Imagistics ix2600 Advanced Options lt e 2 3 1 Paper Output Paper Size Select the paper size of the document you are printing This size should be the same as the paper size that is set in your application software Copy Count Type the number of copies you want 14 17 PRINTER DRIVER SETTINGS 2 Graphic Print Quality You can change the resolution as follows 600 x 600 dots per inch 300 x 300 dots per inch 3 Document Options Advanced Printing Features
28. press Stop to cancel You will need to clear some faxes from memory before you can continue To gain extra memory you can turn off Remote Rtrv see page 9 2 OR Print fax messages in memory see page 5 6 MAKING COPIES 11 2 Temporary Copy Settings You can improve your copies by Copy Enlarge Reduce Contrast using the Copy keys Enlarge ma pe Copy Reduce Contrast Options ce ru a Keys and Clear Settings These settings are temporary and the machine returns to its default settings 45 seconds after it finishes copying If you want to use these temporary settings again place the next original in the ADF or on the scanner glass before the 45 seconds expire Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish your settings using the Enlarge Reduce or Options keys the LCD shows Press or if you want to select additional settings OR Press Copy if you are finished choosing settings note To clear your settings and start over press Clear Settings Using Enlarge Reduce Key AUTO sets the machine to calculate the ratio that fits the size of your paper ZOOM allows you to enter a ratio from 25 to 400 in 1 increments Enlarge Reduce and ao 8 11 3 MAKING COPIES Place the original face up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Enlar
29. scanned image The following table shows the resolution you can choose and the available colors Black amp White True Gray Resolution Gray 256 color 24 bit color Error Diffusion 100 x 100 dpi 150 x 150 dpi 200 x 100 dpi 200 x 200 dpi 200 x 400 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi 1200 x 1200 dpi 2400 x 2400 dpi 4800 x 4800 dpi 9600 x 9600 dpi USING SCANSOFT PAPERPORT AND SCANSOFT TEXTBRIDGE Scan Type Black amp White Set the image Type to Black amp White for text or line art For photographic images set the image type to Gray Error Diffusion or True Gray Gray Error Diffusion is used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots Colors Choose either 256 Color which scans up to 256 colors 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most accurate colors the image file will be approximately three times larger than a file created with 256 Color Brightness Brightness Adjusting the brightness settings to obtain the best image The Multi Function Suite offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken th
30. space amp 4 Press for 3 lt gt 4_ Press 0 for EA EEICEOO INITIAL SETUP Setting the Ring Volume Press Features 1 4 1 Press or to select OFF LOW MED or HIGH and then press Enter Yes Press Stop Setting the Beeper Volume You can set the beeper to LOW HIGH or OFF The default setting is LOW When the beeper is set to LOW or HIGH the machine beeps every time you press a key or make an error and when fax sending or receiving has finished Press Features 1 4 2 Press or to select your option When the LCD shows the option you want press Enter Yes Press Stop Setting the Speaker Volume You can set the volume of the machine s one way speaker Press Features 1 4 3 Press or to select OFF LOW MED or HIGH and then press Enter Yes Press Stop Memory Storage In the event of a power failure all menu settings are stored permanently SYSTEM SETUP RX SETTINGS DIALER SETTINGS REMOTE FAX OPT plus the COVER SHEET and COVER MESSAGES from TX SETTINGS You may have to reset the date and time Save Toner You can conserve toner using this feature When you set Toner Save to ON print appears somewhat lighter The default setting is OFF Press Features 1 5 Press or to select ON or OFF and then press Enter Yes Press Stop INITIAL SETUP 4 5 4 6 Sleep Timer Setting the Sleep Mode reduces power consumption while the machine is idle You can
31. telephone answering machine See Connecting an External TAM Telephone Answering Machine page 2 9 Fax Tones and Handshake When someone is sending a fax the machine sends fax calling tones CNG tones soft intermittent beeps at 4 second intervals You ll hear them after you dial and press Send Receive they continue for about 60 seconds after dialing During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these soft beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message INTRODUCTION The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 60 seconds over the phone line and the LCD shows RECEIVING If your machine is set to the FAX mode it will answer every call automatically with fax receiving tones Even if the other party hangs up your machine continues to send the chirps for about 60 seconds and the screen continues to show RECEIVING The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG t
32. time The machine can stack the Options Clear Settings copies or collate sort them The scannable area of your machine begins at approximately one sixth inch 4mm from the edge of the paper 1 6 4mm Not Scannable area 1 6 4mm Making a Single Copy Using the ADF Place the original face up in the ADF Press Copy Do NOT pull on the paper while copying is in progress To stop copying and eject the original press Stop To release the original document press Stop Making Multiple Copies Using the ADF Insert the original face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Copy To sort the copies use the Options key See Using the Options Key page 11 5 11 1 MAKING COPIES T Single or Multiple Copies Using the Scanner Glass If you want to sort multiple copies use the ADF See Sorting Multiple Copies Using the ADF page 11 5 Lift the Document Cover CL E White Film Document Cover tf P Scanner Glass Using the document guide on the left center the original face down on the scanner glass and close the Document cover Using the dial pad enter the number of copies you want up to 99 Press Copy Out of Memory Message If the memory becomes full while you are making copies the LCD shows a message If the OUT OF MEMORY message appears while you are scanning the first page of your original
33. 3 8 4 Caller ID service varies with different carriers Call your local telephone company to determine the kind of service available in your area Viewing Caller ID List Caller ID memory stores information for up to thirty calls when the thirty first call comes in information about the first call is erased You can scroll through Caller ID information to review those calls made to your machine Press Features 2 0 2 Press or to select DISPLAY and then press Enter Yes Press or to scroll through the Caller ID memory to select the Caller ID you want to view and then press Enter Yes The next LCD shows the caller s telephone number and the date and time of the call Press or to return to the Caller ID listing OR Press Stop Clearing a Caller ID Stored in Memory For effective use of the memory we recommend that you clear the Caller IDs stored in memory by pressing Clear No when the LCD shows each caller ID number or name Printing Caller ID List Press Features 2 0 2 Press or to select PRINT REPORT and then press Enter Yes Press Send Receive to exit TELEPHONE SERVICES g Remote Fax Options Fax Forwarding Programming a Fax Forwarding Number When Fax Forwarding is set to ON your machine stores the received fax in memory then dials the fax number you ve programmed and forwards the fax message Press Features 2 5 1 Press 4 or until the LCD shows FAX FORWARD and then pr
34. 4 automatic transmission 6 4 Broadcasting 7 5 canceling from memory 6 6 contrast 6 6 delayed 6 10 from memory dual access 6 4 l 2 INDEX in real time 6 5 manual transmission 6 4 overseas 6 10 polling 6 11 resolution Mode 6 7 timer for delayed sending 6 10 using multiple settings 6 1 using scanner glass 6 3 FAX TEL mode 5 3 double ringing voice calls 5 3 receiving faxes 5 5 FCC notices 20 1 Groups dialing 7 5 jacks converting telephone wall outlets 2 11 EXT jack on machine TAM answering machine 2 9 EXT jack on machine external telephone 2 9 triplex adapter 2 11 jams 19 3 original 19 3 paper 19 3 19 5 LCD Liquid Crystal Display 3 1 maintenance routine 19 1 manual mode 5 1 transmission 6 4 manual feed slot 2 5 2 7 multi purpose sheet feeder 2 5 2 6 OCR ScanSoft TextBridge 16 1 One Touch numbers accessing with Shift key 7 1 changing 7 2 dialing 7 4 listing 10 2 storing 7 1 packing list 2 1 paper jams 19 3 loading 2 6 size 2 5 4 1 specifications S 1 phone line connection 2 8 difficulties 19 6 19 7 multi line PBX 2 13 two line system 2 11 2 12 Polling 5 6 receiving 5 6 sending 6 11 sequential receiving 5 7 power cord 2 8 electrical outlet 2 8 failure 4 5 print 13 1 density 5 4 difficulties 19 6 driver 13 1 emulation Windows 13 1 Reset key clear printer memory 13 7 resolution Mode 6 7 S 2 speed S 3 two sided manual duplexing 13 2 programming a
35. 4 4 to help you enter letters OR Press Enter Yes to store the number without a name Return to Step 2 to store another Speed Dial number OR Press Stop Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the LCD shows the current name stored there then prompts you to either Press 1 to change the number or press 2 to exit without changing it Enter a new number and then press Enter Yes e If you want to erase the number press Clear No when the cursor is to the left of the digits e Ifyou want to change a digit use or to position the cursor under the digit you want to change then type over it Follow the directions from Step 4 for Storing One Touch Numbers or Storing Speed Dial Numbers Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key and Send Receive First you ll need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key or a Speed Dial location Finally you can have up to six small Groups or you can assign up to 131 numbers to one large Group See Broadcasting page 7 5 AUTO DIAL NUMBERS AND DIALING OPTIONS Press Features 2 3 3 Select a One Touch key where you wish to store the Group number For example press One Touch key 02 fo
36. Cleaning the Scanner Unplug the machine and lift the document cover Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth CL Hi White Film _ _ _ Document 7 Cover Lift the ADF unit Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint free cloth D LW A Wh A White Roller T DA R aa Ora Glass Strip ADF Unit If the screen still displays a scanner error call Imagistics Diagnostic Center for assistance at 1 800 243 5556 in USA TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 15 Cleaning the Printer Caution Do not use isopropyl alcohol to remove dirt from the control panel It may crack the panel Do not use isopropyl alcohol to clean the scanner window or toner sensor Do not touch the scanner window with your finger The drum unit contains toner so handle it carefully If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water Open the front cover Remove the drum unit assembly Ay WARNING Just after you have used the machine some internal parts of the machine are extremely HOT When you open the front cover of the machine never touch the shaded parts as shown in the diagram below S5 PCT LO init N H OHH HHO
37. Fage Title 7 Welete Print Watermark On all pages 7 Fage Title Default Cancel Apply Help Print Watermark The Print Watermark feature offers printing choices of On all pages On first page only From second page Custom In background With the In background feature checked the Watermark will print behind your document on the page If this feature is not checked then the Watermark will print on top of your document 14 7 PRINTER DRIVER SETTINGS You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button If you want to add a new Watermark click the New button and select Text or Bitmap from the Watermark Style Watermark Text Enter your Watermark text into the Text Box and select the Font Size Darkness and Style Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image Watermark Setting Preview Title Letter Po oie 11 in amp Bitmap e N EREE Watermark Test Tert E Font Size fre a Darkness m H a Style Regar Watermark Bitmap File Scaling fioo a a Browse omei tee Position Automatically centered e A ep G Angle is Position The position settings offer controls on where the Watermark can be positioned on the page PRINTER DRIVER SETTINGS 14 8
38. Form Broadcast Use this key when you want to send the same fax to many different locations maximum of 182 locations at once Shift To access memory locations 17 through 32 in the One Touch keys hold down the Shift key LCD Liquid Crystal Display LCD displays messages to help you set up and operate your machine Toner Empty Icon The Toner icon flashes on and off when toner is low so yov ll know to order another toner cartridge You will be able to print until the indicator stays on 1 2 INTRODUCTION ix2600 Control Panel Overview Resolution Indicator Lights These LEDs show the resolution mode you selected Mode Sets the resolution when you send a fax Programming Keys Features Lets you access the menu and programing mode Left Arrow Right Arrow Moves the LCD cursor through text and options Enter Yes Stores a menu setting in the machine Also used for sending one fax to multiple numbers Clear No Deletes entered data or backs up one step in function procedure Printer Key Reset Clears data from the printer memory Scanner Keys Scan to E mail Press this key to start scanning an original into your E mail application setting it up automatically as an attachment Image Scan Press this key to scan a color picture into your graphics application for viewing and editing OCR Scan Press this key to start scanning a text document ScanSoft TextBridge will conve
39. LCD shows CHANGE DRUM SOON replace the drum unit with a new one Check the machine s environment Conditions such as humidity high temperatures etc may cause this print defect to occur Clean the machine s interior and the primary wire of the drum unit See Routine Maintenance and Cleaning the Drum Unit on pages 19 15 and 19 17 Make sure that the tab of the corona wire is at the Home position If after cleaning you still see dark stripes or toner stains and the LCD shows CHANGE DRUM SOON replace the drum unit with a new one Make sure that you use paper that meets the specifications Rough surface or thick media can cause the problem If you still see white spots and the LCD shows CHANGE DRUM SOON replace the drum unit with a new one Check the machine s environment conditions such as high humidity may cause this situation to occur 19 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE Toner scatters and stains the printed page myn may BS Scattering Toner The whole page is printed black Black Page Nothing printed on the page White Page Printed pages are marked at regular intervals Example of Regular Marking Printed pages are blurred at the center or at either edge Blurred Page Ghost images appear on printed pages
40. Roman 8 character set For other characters see character set of Roman 8 SYMBOL SET I502 IRV ISO4 SD 5E 60 7B 7C 7D 7E 23 24 40 5B 5C E i a of a m a 10 10 naai Tenet Stet eet a 15 3 6 tad it a W sh a OK ISO6 ASCII ISO10 Swedish ISO11 Swedish ree E O S S i eo I O U i3 op e A o G U a aml 0 In cos e D 3 DIEING im e gs ind i He id ss it lt E a E of fF 8 dA s F F F E E g wI of i O wD Uh ete O LD nd LF UZO Lk OQ b Chee OZ wr e Pt ut e h we itt e w A u A An E e lf wn wy 4 Ww ww Ww 2 A A ew y AA E UU HU eu E t Woe E he Ho a Tu p Ho 9 dq U oe Q x r B k Vad one ow oe E Yi Cea JA uev ouj Pee ee E a Ae H a H T x H G HHOoOagunsook OG w Ce Nees a er a ne ree a E Ke KK ANH OOOEDON re a 0 Q OOOO O ARBARARAARAAS pe HHHHHAHHHHAHHHHHEPE SPECIFICATIONS S 6 Index access codes storing and dialing 7 4 ADF Automatic Document Feeder size of original 6 1 Answer mode FAX ONLY 5 1 FAX TEL 5 1 double ring 5 3 MANUAL 5 1 TAM external 5 1 assembly and connections 2 4 drum unit 2 4 grounded 3 prong plug 2 8 loading paper 2 6 telephone line cord 2 8 toner cartridge 2 4 automatic dialing 7 3 fax redial 6 4 transmission 6 4 automatic fax receive 5 1 Broadcasting 7 5 setting up Groups for 7 2 canceling Fax Forwarding 9 1 9 4 9 5 fax jobs in memory 5 7 jobs aw
41. SORT STACK OPT COMBINE _ 2IN 1 4 IN 1 POSTER OFF OPT PAPER TYPE THIN PLAIN THICK PLAIN THICKER TRANSPARENCY Copy Mode Type of Original You can select the Copy Mode for your type of original The default setting is AUTO which is used for originals that contain both text and photographs TEXT is used for originals containing only text PHOTO is used for copying photographs Place the original face up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Options and or to select OPT COPY MODE and then press Enter Yes Press or to choose the type of original AUTO TEXT or PHOTO and then press Enter Yes Press Copy OR Press or for additional settings Sorting Multiple Copies Using the ADF Place the original face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Options and or to select OPT STACK SORT and then press Enter Yes Press or to select SORT and then press Enter Yes Press Copy OR Press or for additional settings 11 5 MAKING COPIES T Special Copy Options Using the ADF You can save paper by copying either two or four pages onto one page Place the originals face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Options and or to select OPT COMBINE and then press Enter Yes Press or to select 2 IN 1 4 IN 1 or OFF and then press Enter
42. UP AND USING PC FAX Remote Setup The machine Remote Setup application allows you to quickly set up your machine by taking advantage of the ease and speed of programming on your PC When you access this application the settings on your machine will be downloaded automatically to your PC and displayed on your computer screen If you change the settings you can upload them directly to the machine 24 Remote Setup Program ix2600 SYSTEM SETUP SYSTEM SETUP SYSTEM SETUP DATE TIME from PC Clock FAX RX SETTINGS MACHINE ID TX SETTINGS DIALER SETTING FAX SETUP REPORTS REMOTE FAXOFT TEL COPY NAME a VOLUME RING flow BEEP VOL flow SPEAKER Low SAVE TONER OFF SLEEP TIMER EE TONE PULSE TONE Epor impot OK Cancel Apply OK This starts the process of uploading the data to the machine and exiting the remote setup program If an error message is displayed enter the correct data again then click OK Cancel This exits the remote setup application without uploading the data to the machine Apply This uploads the data to the machine but does not exit the remote setup application Print This command prints the selected items on the machine You can not print the data until it is uploaded to the machine Click Apply to upload the new data to the machine and click Print Export This command saves the current configuration settings to a file Import This command reads the settings from a file
43. Yes Press Copy Special Copy Options Using the Scanner Glass You can save paper by copying either two or four pages onto one page or you can create poster size copy Place the original face down on the scanner glass Use the dial pad to enter the number of copies you want Press Options and or to select OPT COMBINE and then press Enter Yes Press or to select 2 IN 1 4 IN 1 POSTER or OFF and then press Enter Yes Press Copy If you selected 2 IN 1 or 4 IN 1 in step 4 place the next original on the scanner glass and then press Enter Yes After all originals have been scanned press Copy 12 4in1 Special Copy Options 2 in 1 4 in 1 or Poster are not available with Enlarge Reduce MAKING COPIES 11 6 Poster You can create a poster size copy of a photograph he Special Copy Options 2 in 1 4 in 1 or Poster are not available with Enlarge Reduce Poster is not available for multiple copies Poster copies require using the scanner glass 11 7 MAKING COPIES Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you are using THIN 16lb 18 41b For thin paper or transparency PLAIN 18 71b 25 31b For ordinary plain paper THICK 25 6lb 321b THICKER 32 31b 431b For heavy weight paper or rough paper For heavier weight paper rough paper or bond paper For transparency OHP TRANSPARENCY Press Op
44. a 3 ae oK Cancel Apply 1 Select the Paper size Multiple Page and Orientation 2 Select number of Copies and Media Type 3 Select Paper Source First Page and Other Pages PRINTER DRIVER SETTINGS 14 2 Paper Size From the drop down box select the Paper Size you are using Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper Letter Letter 8 811 in exil in Ex 4in 1 Ex 1 in 2 x 2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border dash border or no border around each page on the sheet Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Letter Letter OM ed 1 in os 4 1717 in Portrait Landscape Copies The copies selection sets the number of copies that will be printed 14 3 PRINTER DRIVER SETTINGS Collate The collate selection is active if more than one copy is selected With the collate check box selected one complete copy of your document will be printed and then repeated for the number of copies you selected If the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed Letter Letter oi x17 in 2 x17 in 1 2 22
45. a carrier sheet Carrier sheets are available from your Dealer When scanning photographs or other images for use in a word processor or other graphics application you should try different settings for the contrast mode and resolution to see which settings best suit your needs USING SCANSOFT PAPERPORT AND SCANSOFT TEXTBRIDGE PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version of the image will appear in the Scanning Area This is only a preview of the image so you can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview select the Start button to scan the image Insert document face up in the ADF or face down on the scanner glass Click the PreScan button The entire document will be scanned into the PC and will appear in the Scanning Area of the Scanner window Scenning Ses You can crop the prescanned image To crop a portion of the document to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the document you wish to scan Place the original face up in the ADF again if you used the ADF in Step 1 Adjust the settings for Resolution Color Type Scan Type Brightness Contrast and Size in the Scanner Setup window as needed
46. a separate phone number for your machine Note Please consult your telephone company for availability and rates amp What Does 1x2600 s Unique Ring Do The machine has a Unique Ring feature that allows you to use your machine to take full advantage of the telephone company s Unique Ring service You can dedicate the new phone number on your line to receiving only faxes You must purchase your telephone company s Unique Ring service before you program the machine to work with it TELEPHONE SERVICES 8 1 8 2 Do You Have Voice Mail If you have Voice Mail on the phone line you on which will install your new machine on there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls However this Unique Ring feature allows the use of more than one number on your line so both Voice Mail and the machine can coexist peacefully If each one has a separate phone number neither will interfere with the other s work If you decide to get the Unique Ring Service from the telephone company you will need to follow the directions below to register the new Unique Ring pattern they provided so your machine can recognize its incoming calls You can change or cancel the Unique Ring pattern at any time You can switch it off temporarily and later turn it back on When you get a new fax number make sure you reset this setting Before You Choose the Ring P
47. and Watermark features to be locked and password protected Imagistics x2600 Properties General Details Sharing Basic Advanced Accessories SEENE Printer Function Quick Print Setup Administrator Setting Administrahor Print Date amp Time eap Lock Scaling Lock P eterna Lock Password Record your password and keep it in a safe place for future reference If you forget your password these settings can not be accessed 14 11 PRINTER DRIVER SETTINGS Print Date amp Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document Imagistics 2600 Properties General Details Sharing Basic Advanced Accessories SEENE Printer Function Quick Print Setup Date amp Time Administrator 20220220202200 l Setting Date amp Time Format Date MMon 10 4or 2000 Time 19 43 43 Fort Date amp Time Position Background Left Center Right Darkness fo a 7 Top f Bottom Opaque Transparent Cancel Default Click the Setting button to change the Date and Time Format Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage hot The Date and Time indicated in the selection box represents the format the will be
48. and receive faxes easily Custom Features Do You Have Voice Mail on the Phone Line If you have Voice Mail on the phone line on which you will install your new machine there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls Why Should There Be Trouble Since both machines and Voice Mail pick up the line at the number of rings you have set each of them has the ability to keep the other from receiving calls For example if your Voice Mail is set to answer after two rings and your machine is set to answer after four your Voice Mail will keep your machine from receiving faxes If you set Voice Mail and the machine to answer at the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the machine can pass the call back to the other after the call has been answered How Can You Avoid Possible Problems A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line Many people with Voice Mail opt for this choice which is called Unique Ring and they are very satisfied with it For details about this type of custom service please See Unique Ring page 8 1 Another way to avoid possible problem is to replace your Voice Mail with an answering machine Your machine is designed to work in tandem with an answering machine or TAM
49. can use the following types of paper for copying For the best print quality select the type of media that you are most often THIN 16lb 18 41b For thin paper PLAIN 18 71b 25 31b For ordinary plain paper THICK 25 6lb 321b For heavy weight paper or rough paper THICKER 32 3lb 431b For heavier weight paper rough paper or bond paper Press Features 3 3 Press or to select your type of paper and then press Enter Yes Press Stop After you connect the optional lower cassette you can select the paper size for each cassette See page 4 1 MAKING COPIES For DOS Users How to Use the Machine with Your DOS Application Software Before working with your application software that runs on DOS check that the machine s name appears in the printer selection of your application software If the machine is not listed you must install the printer driver that corresponds to HP LaserJet s emulations The following table shows combinations of printer drivers and emulation mode To get the most out of this machine you should install an HP printer driver in your application software Printer driver supported in Emulation mode to be selected with the remote your application software printer console program HP LaserJet HP LaserJet emulation mode The best or recommended printer driver is indicated in bold Be sure to choose the proper printer driver in your application software Be sure the
50. choose how long the machine is idle from 00 to 99 minutes or OFF before it drops into sleep mode The timer automatically resets itself after the machine receives a fax or PC data or makes a copy The default setting is 5 minutes Press Features 1 6 Use or to select ON or OFF and then press Enter Yes Use the Dial pad to enter the length of time the machine is idle before it drops into sleep 00 to 99 minutes and then press Enter Yes Press Stop If you make copies frequently make the idle time long enough so you won t always be waiting for the machine to warm up Setting Tone Pulse Dialing Mode Your machine comes set to accommodate tone multi frequency dialing service If you have pulse rotary dialing service you need to change the dialing mode Press Features 1 7 Press or to select TONE or PULSE dialing mode and then press Enter Yes Press Stop INITIAL SETUP f RX Settings Answer Mode Settings Select Your Answer Mode There are four different receive modes for your machine You may choose the mode that best suits your needs by pressing Answer Mode repeatedly until the LCD shows the setting you want to use MANUAL manual receive FAX ONLY automatic receive FAX TEL fax and telephone TAM ANSWER MACH External Telephone Answering Machine You control the phone line and must answer every call yourself The machine automatically answers every call as a fax
51. company Unique Ring subscriber service to register the ring pattern with the machine View or print a list of the last 30 Caller PRINT REPORT IPS stored in memory Selects the Copy resolution for your type of original Identify the type of paper in the multi purpose sheet feeder You can print resident fonts to check and confirm font types Printer settings and status are listed You can restore the printer back to the factory default settings Page not The factory setting option is shown in bold ON SCREEN PROGRAMMING Initial Setup Getting Started Setting Paper Size You can use three sizes of paper for printing your faxes letter legal and A4 When you change the size of paper you have loaded in the machine you will need to change the setting for the paper size so your machine will know how to fit the incoming fax on the page After you connect the optional Lower Cassette you can select the paper size for each cassette See Turning on Lower Cassette Press Features 1 1 If you have the Lower Cassette press or to select UPPER CASSETTE or LOWER CASSETTE and then press Enter Yes Press or to select LETTER LEGAL or A4 for the cassette you selected in Step 2 and then press Enter Yes Press Stop Turning on Lower Cassette Option When the optional LOWER CASSETTE is set to ON you can set paper size and the cassette usage See Printing a Reduced Incoming Document
52. entries To send a Cover Page and note click the Cover Page check box When you are ready to send your fax click the Send icon If you wish to cancel the fax click the Fas icon SETTING UP AND USING PC FAX 17 14 Sending a File as a PC FAX Using the Facsimile Style Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear i TEE os LW pipi lola Se eet 3 Select PC FAX as your printer and then click OK The FAX Sending dialog box will appear 3 Cover Page On P Speed Dial 080 iimmm AA Hinde a Pause i Redial R i a Wi clear I address Book T 0 stop 0 E 17 15 SETTING UP AND USING PC FAX Enter the fax number using any of the following methods a Enter the number using the dial pad b Click any of the 10 Speed Dial buttons c Click the Address Book button and then select a Member or Group from the Address Book het If you make a mistake you can use the click the Clear button to clear all the entries To include a cover page check the Cover Page option You can also click the Cover Page button i to create or edit an existing cover page Click Start to send the fax If you wish to cancel the fax click Stop Redial If you want to redial a number click Redial button to scroll through the last five fax numbers and then click Start Setting Up PC FAX Receiving You can set
53. for the day and then press Enter Yes For example 06 Enter the time in 24 hour format and then press Enter Yes For example enter 15 25 for 3 25 PM Press Stop The LCD now shows the date and time you set whenever the machine is standing by INITIAL SETUP T Setting Machine ID You should store your name or company name and fax number to be printed on all fax pages you send The telephone number you enter will be printed only on your cover sheets See Composing Electronic Cover Sheet page 6 7 Press Features 1 3 Enter your fax number up to 20 digits and then press Enter Yes You must enter a fax number to proceed Enter your telephone number up to 20 digits and then press Enter Yes If your telephone number and fax number are the same enter the same number again This number appears on Cover pages Use the dial pad to enter your name or your company name up to 20 characters and then press Enter Yes See Entering Text page 4 4 Press Stop The LCD returns to the date and time If your Station ID has already been programmed the LCD prompts 1 to make a change or 2 to exit without changing The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first pag
54. installed Reinstall the toner cartridge OR OR Toner is used up and printing is not Replace the toner cartridge with a new possible one See page 19 18 19 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE TONER LOW If the LCD shows TONER LOW Order a new toner cartridge now you can still print But the toner is depleted and the machine is telling you that the toner will soon run out Original Jams and Paper Jams Based upon where the original or printed sheet is jammed follow the appropriate set of instructions to remove it Original is Jammed in the top of the ADF Unit Remove any paper from the ADF that is not jammed Lift the ADF cover Pull the jammed original out to the left Close the ADF cover Press Stop Original is Jammed inside the ADF Unit Lift the document cover Remove any paper from the ADF that is not jammed ADF Unit Lift the ADF unit Pull the jammed original out to the right Close the ADF unit Press Stop Paper Jam Before you can clear a paper jam error you must find out where the paper is stuck See the following three types of paper jams TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 3 A WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the machine and cause toner to scatter on the next printed pages After you use the machine some internal parts are extremely HOT When you open the front never touc
55. original face up in the ADF or face down on the scanner glass Press OCR Scan The machine will scan the original perform OCR in ScanSoft TextBridge and then display the result in your word processing application for viewing and editing Scan to E mail You can scan an original into your E mail application as a file attachment Although the Smart UI can be configured to send only black and white or color file attachments at one time you can easily change this setting For details see Scan to E mail Page 15 8 to 15 10 Place the original face up in the ADF or face down on the scanner glass Press Scan to E mail The machine will scan the original create a file attachment and launch your E mail application displaying the new message waiting to be addressed USING THE WINDOWS BASED SMART UI 15 3 Smart UI Features 15 4 Auto Configuration During the installation process the Smart UI checks your system to determine the default applications for E mail word processing and graphics viewer editor For example if you are using Outlook as your default E mail application the Smart UI automatically will create a link and a scanning application button for Outlook You can change a default application by right clicking any of the scan buttons in the Smart UI and selecting a different application For example you can change a scan button from MS Word D to MS Word Pad Jj by changing the application that is listed for the
56. pressing Use to scroll backward if you passed your choice or to see options in the opposite order When the LCD shows your selection press Enter Yes When you finish a setting the LCD shows ACCEPTED If you want to exit the Feature mode press Stop ON SCREEN PROGRAMMING 3 1 Feature Selection Table You can probably perform most of these programming settings without the Owner s Manual To help you understand the menu selections options and settings that are found in the machine programs use the Feature Selection Table below Feature Selections Main Feature 1 SYSTEM 1 PAPER SIZE SETUP 2 DATE TIME Submenu Options Descriptions LETTER Selects size of paper for received LEGAL faxes Enter date and time for the LCD display and heading on fax transmissions 3 MACHINE ID Program your name fax number and telephone number to appear on each transmitted page 4 VOLUME Adjusts ring volume 2 BEEP VOL Adjusts beeper volume Adjusts speaker volume The factory setting option is shown in bold 3 2 ON SCREEN PROGRAMMING Main Feature 1 SYSTEM SETUP continued Submenu 5 SAVE TONER 6 SLEEP TIMER 7 TONE PULSE 8 LOWER CASSETTE RX SETTINGS Feature Selections 2 F T RING TIME 3 EXT TEL 4 REMOTE CODE i gt lt 5 AUTO REDUCTION 6 PRINT DENSITY 7 POLL RX RECEIVE Options O Z ON 51 51 Descriptions Increases life of t
57. printed The actual Date and Time printed on your document is automatically retrieved from the settings of your computer PRINTER DRIVER SETTINGS 14 12 Accessories Tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source This tab also installs any additional options into the driver settings Paper Source Setting To configure the paper size for each paper source highlight the source from the Paper Source Setting list Select the Paper Size from the pull down box and click Update The Paper Source Setting is used when selecting Auto Select in the Basic Tab Default Source The Default Source allows you to choose the paper source that will be used when the paper size of the document being sent does not match the Paper Source settings Imagistics ix2600 Properties 2 xi gosasossscosssassssssessepoesesea Available Options mE Paper Source Setting Source Paper Size Trayi undefined Manual undefined Paper Size undefined 7 Update Default Source Auto Select a Default Cancel Apply Help Available Options In order to access the optional 2nd paper a emer tray the option must be installed in the scale cto driver Highlight the model number from the Available Options list and click Add The optional tray will then be listed in the Installed box Paper Source Setting list and the screen illustration will display the 2nd
58. printing resolution is set to 600 dpi in your DOS application software What Does the Remote Printer Console Do The Remote Printer Console RPC is a utility program that can run in the DOS environment and comprises the following program Remote Printer Console Main Program This program allows you to change various printer settings such as emulation print quality fonts and page setup from your computer screen Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC you may not have to use this utility program This utility program is useful for application software that does not control the printer s settings and features FOR DOS USERS 12 1 Installing the Remote Printer Console Before you install the program make sure you have the following hardware and software to install the program DOS Version 3 3 or later Monitor EGA VGA or compatible Option Mouse the mouse driver must be installed You can also operate the program with the keyboard Follow these steps to install the remote printer console program Make sure your machine is connected to your computer and is set to Online Start your computer and go to the DOS prompt If you are in Windows exit and return to the DOS prompt Insert the CD ROM into your CD ROM drive At the DOS prompt C gt type x Substitute the drive letter of your CD ROM drive for x and then press Enter C gt x Type CD DOS
59. retrieving faxes from another fax machine You can use your machine to poll other machines or you can have someone poll your machine All parties involved in polling must set up their fax machines to accommodate polling When someone polls your machine to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Some fax machines do not respond to the polling feature Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it Press Features 2 1 7 Press or to choose ON and then press Enter Yes Enter the fax number you re polling Press Send Receive The LCD shows DIALING RX SETTINGS Setting Up Sequential Polling Receive Your machine can request documents from several fax units in a single operation Afterward a Sequential Polling Report will be printed Press Features 2 1 7 Press or to select Polling ON or OFF and then press Enter Yes Specify the destination fax machines you wish to poll using One Touch Speed Dial Groups or the dial pad You must press Enter Yes or Broadcast between each location Press Send Receive The LCD shows DIALING Your machine will poll each number or Group member in turn for a document Canceling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Fax or Polling Transmit See Checking the Jobs Status page 6 5 Press Features
60. should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord ASSEMBLY AND CONNECTIONS 2 2 2 3 Important Safety Instructions When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following Do not use this product near appliances that use water in a wet basement or near a swimming pool Avoid using a telephone during an electrical storm There may be a remote risk of electric shock from lightning Release the Scanner Lock Push the blue Scanner Lock Lever up to unlock the scanner Scanner Lock Lever This lever is located on the rear left underside of the scanner cover CAET Lock Unlock Caution If the message CHECK SCAN LOCK appears on the LCD unlock the scanner immediately and then press Stop ASSEMBLY AND CONNECTIONS Assembly Installing the Drum Unit Assembly with Toner Cartridge Unpack the drum unit assembly including the toner cartridge and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge To prevent damage to the drum do not expose it to light for longer than a few minutes Open the front cover of the machine Insert the drum unit assembly into the machine Close the front cover ASSEMBLY AND CONNECTIONS 2 4 Paper Y 2 5 Accept
61. spreadsheet software when they are not correctly set up The data has been sent to the printer but the printer did not receive the Page Eject command Press Reset to eject the page Then ask your software supplier how to add a Page Eject or Form Feed command to the end of your print job Use the Remote Printer Console RPC program Paper Handling Difficulties The machine does not load paper The LCD shows CHECK PAPER or PAPER JAM The machine does not feed paper from the manual feed slot Check to see if the CHECK PAPER or PAPER JAM message appears on the LCD If it is empty load a new stack of paper into the paper cassette If there is paper in the paper cassette make sure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the paper cassette Reduce the amount of paper in the paper cassette then try again Check the manual feed mode is not selected in the printer driver Reinsert the paper firmly load one sheet at a time Make sure that manual feed mode is selected in the printer driver TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 9 How can I load envelopes What paper can I use How can I clear paper jams You can load envelopes from the manual feed slot Your application software must be set up to print the envelope size you are using This is usually done in the Page Setup or Document Setup menu of your softwa
62. telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAM ASSEMBLY AND CONNECTIONS 2 12 2 13 Multi Line Connections PBX Most offices use a central telephone system While it is often relatively simple to connect the machine to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you It is advisable to have a separate line for the machine You can then leave the machine in FAX mode to receive faxes any time of day or night If the machine is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received As with all fax units this machine must be connected to a two wire system If your line has more than two wires proper connection of the machine cannot be made If You are Installing the machine to Work with a PBX It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX If all incoming calls will be answered by a switchboard operator it is recommended that the Receive mode be set to MANUAL All in
63. that the equipment does not produce hazardous laser radiation Since radiation emitted inside the equipment is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation FDA Regulations U S Food and Drug Administration FDA has implemented regulations for laser products manufactured on and after August 2 1976 Compliance is mandatory for products marketed in the United States The following label on the back of the machine indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States IMPORTANT INFORMATION 20 2 Manufactured Imagistics International Inc 100 Oakview Drive Trumbull CT 06611 U S A This product complies with FDA radiation performance standards 21 CFR Subchapter J A WARNING Use of controls adjustments or performance of procedures other than those specified in this maanual may result in hazardous invisible radiation exposure Caution Changes or modifications not expressly approved by Imagistics International Inc may void the user s authority to operate the equipment Internal laser radiation Max Radiation Power 5 mW Wave Length 760 810 nm Laser Class Class IIIb Accordance with 21 CFR Part 1040 10 Federal Communications Commission FCC Declaration of Conformity Responsible Party Imagistics International Inc 100 Oakview Drive Trumbull CT 066
64. to the line jack on the machine and the other end to a modular wall jack Telephone Line Cord A WARNING The machine must be grounded using a 3 prong plug Since the machine is grounded through the power outlet protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line When you want to move your machine protect yourself by disconnecting the telephone line first and then the power cord Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line or unplug the lines during a lightning storm Do not touch the rollers at the paper exit ASSEMBLY AND CONNECTIONS 2 8 Connections 2 9 Connecting an External Telephone Although your machine does not have a handset you can connect a separate telephone or telephone answering device directly to the machine Connect the modular plug on the telephone s line cord to the jack labeled EXT on the left side of the machine Whenever this phone or TAM is in use the LCD shows TELEPHONE Connecting an External TAM Telephone Answering Machine Sequence You might choose to connect an answering system However when you have an external TAM on the same telephone line as the machine the TAM answers all calls The machine listens for fax cal
65. up your PC to receive incoming faxes into your PC Setting Up Your Machine Press Features 2 1 8 Press or to select ON or OFF and then press Enter Yes Press Stop Running PC FAX Receiving Form the Start menu select Programs Multi Function Suite and then select PC FAX Receiving The PC FAX o fe 10 40 icon will appear on your PC Task tray for this Windows session SETTING UP AND USING PC FAX 17 16 Setting Up Your PC Right click the PC FAX T te fe 10 40 icon on your PC Task Bar and then click PC Fax RX Setup The PC Fax RX Setup dialog box will appear Pc Fax RX setu x Ring Delay fi Save file to ScanSoft Documents Fax Receiy Browse File Format max Default Required for use with PaperPort C tif V Play wave file when receiving FAX Wave File C WIN2K Media windows Logon Browse Add to Startup folder Cancel In Ring Delay select the number of rings before your PC answers incoming calls In Save file to use the Browse button if you want to change the path where PC FAX files will be saved Make sure File Format is checked for max Default Required to use with PaperPort If you want to you can check the Play wave file when receiving FAX check box and then enter the path To load PC FAX receiving automatically when you statup Windows select the Add to Startup folder check box Viewing New PC FAX Messages Each time you start to receive a PC FAX the
66. when original has varying shades of gray slowest transmission time Composing Electronic Cover Sheet The cover sheet is generated at the receiving party s machine Your cover sheet includes the name stored in the One Touch or Speed Dial memory If you are dialing manually the name is left blank See One Touch Dialing and Speed Dialing page 7 4 The cover sheet indicates your Machine ID and the number of pages you re sending If you have Cover Sheet Setup set to ON Features 2 2 8 the number of pages remains blank See Setting Machine ID page 4 3 You can include a comment on your cover page Instead of using one of the pre programmed comments above you can enter one of two customized messages Up to 27 characters long Use the chart on page 4 4 to help enter characters See Composing Your Own Comments page 6 8 6 7 TX SETTINGS Most of the TX SETTINGS menu selections are temporary settings that allow you to make adjustments for each fax you send However you can set up your cover sheet and cover sheet comments in advance The Cover Sheet Setup and Cover Sheet Message menu selections change the default settings Composing Your Own Comments You can set up two custom comments Press Features 2 2 9 Press or to choose position 5 or 6 for your customized comment and then press Enter Yes Use the dial pad to enter your customized comment and then press Enter Yes See Entering Text page 4 4
67. 0 40 C Max 37 seconds at 73 4 F 23 C Up to 15 seconds using Letter size paper in paper cassette 120V AC 50 60Hz Canadian Version Only Average Operating Copying 350 W 25 C Peak 940 W Sleep 15 W or less Standby 75 W or less 25 C Operating 53 dB A or less Stand by 30 dB A or less Operating 20 to 80 without condensation Storage 20 to 80 without condensation 19 4 x 18 0 x 16 8 inches 492 x 456 x 429 mm 35 2 Ibs 17 kg Printing System for Windows and emulation mode of HP LaserJet IIP PCL level 5e Windows 95 98 98SE Me 2000 Windows NT Workstation Version 4 0 and Windows XP driver supporting Native Compression mode and bi directional capability Bi directional parallel IEEE 1284 USB Universal Serial Bus 1 1 8 MB Electrophotography by semiconductor laser beam scanning 600 dots inch Normal printing mode Economy printing mode saves up to 50 of the normal toner usage Print Speed Up to 15 pages minute when loading letter size paper from paper cassette True Type Fonts on CD 35 TrueType compatible soft fonts for ROM Windows on the bundled CD ROM Computer Requirements For Windows CPU Hard Disk 95 98 98SE 75MHz 24MB 32MB recommended NT Workstation4 0 75MHz 32MB 64MB recommended 2000 Professional 133MHz 64MB 128MB recommended Me 150MHz 32MB 64MB recommended XP 233MHz 64MB 128MB recommended SPECIFICATIONS S 3
68. 11 U S A TEL 800 290 7860 declares that the products Product Name 1x2600 comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures 20 3 IMPORTANT INFORMATION Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Important Changes or mo
69. 2 6 Jobs waiting to be sent from memory appear on the display If there are no jobs the LCD shows NO JOB WAITING If you have more than two jobs waiting press or to select the job you want to cancel and then press Enter Yes Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop PC FAX Receive Mode You can switch PC FAX Receive Mode on and off as needed If you want your fax messages to go directly into your PC make sure the Multi Function suite setting is ON If you want faxes to print on your machine when they arrive you can switch Multi Function suite mode to OFF See On Line Documentation on the CD ROM Press Features 2 1 8 Pres or to select ON or OFF and then press Enter Yes Press Stop RX SETTINGS 5 7 TX Settings Before You Begin 6 1 You can send a fax from the ADF Automatic Document Feeder or from the scanner glass Sending Faxes Using Multiple Settings When you send a fax you can choose any combination of the available settings add a cover page and select a comment set the contrast or resolution send using overseas mode or delayed fax timer polling transmission or real time transmission After each menu selection is accepted the LCD will ask if you want to enter other settings Press 1 if you want to select additional settings The LCD returns to the TX SETTINGS menu OR FPress 2 if you are finished choosing se
70. Auto Reduction page 5 4 and Setting Paper Size above Press Features 1 8 Use or to select ON or OFF and then press Enter Yes Press Stop INITIAL SETUP 4 1 4 2 Setting Cassette Usage The default setting of AUTO allows your machine to choose the optional lower cassette if paper is out in the upper cassette or if incoming faxes will fit best on the paper in the lower cassette Choose UPPER CASSETTE LOWER CASSETTE or CASSETTE USAGE if you want to keep special paper in the other cassette and control when it is used Press Features 1 1 Press or to select CASSETTE USAGE and then press Enter Yes To set cassette usage for faxes press or to select FOR FAX and then press Enter Yes OR To set cassette usage for copies press or to select FOR COPY and then press Enter Yes QOR TIf you are finished go to Step 5 Press or to select AUTO UPPER CASSETTE or LOWER CASSETTE and then press Enter Yes Press Stop Setting Date and Time Your machine displays the date and time and prints it on every fax you send In the event of a power failure you may have to reset the date and time All other settings remain unaffected Press Features 1 2 Enter the last two digits of the year and then press Enter Yes For example enter 02 for the year 2002 Enter two digits for the month and then press Enter Yes For example enter 09 for September or 10 for October Enter two digits
71. Blue and Red zl blink on the PC Task Bar The Red icon will remain Gt icons will Run PaperPort Open the Fax Received folder Double click any of the new faxes to open and view them The title example of your unread PC message Fax 2 20 2002 16 40 21 max 17 17 SETTING UP AND USING PC FAX Optional Accessories Memory Board The memory board is installed on the main controller board inside the machine When you add the optional memory board it increases the performance for both fax and printer operations Model Name Optional Memory ix2600 with Standard 16MB TECHWORKS 12456 0001 Memory 8MB 32MB TECHWORKS 12457 0001 In general the DIMM must have the following specifications Type 100 pin and 32 bit output CAS Lantency 2or3 Clock Frequency 66MHz or more Capacity 16 or 32MB Height 46mm 1 8 inches or less Parity NONE DRAM Type SDRAM 4 Bank Installing the Optional Memory Board Caution DO NOT touch the surface of the main board within 15 minutes after turning off the power Disconnect the telephone line cord unplug the machine power cord from the AC outlet and then disconnect the interface cable Warning Unplug the power cord before installing or removing the memory board JE AY D a OPTIONAL ACCESSORIES 18 1 18 2 Remove the screws securing the rear cover and remove the cover OPTIONAL ACCESSORIES To install the memory board onto the main controller boar
72. Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button USING THE WINDOWS BASED SMART UI 15 7 Destination Folder PaperPort Folder Select this checkbox to scan the original into your PaperPort folder Other Folder Select this checkbox to scan the original as another file type and or into another directory folder File If you selected Other Folder from the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portable Network Graphics PNG FlashPix F PX HFX Fax Files HFX To Search your system for the directory and folder you want click the Browse button Click OK to save your settings Scan to E mail gt Scanner Setting Modify Settings EMail eosin EMail Application MS Outlook H EMail Settings 15 8 USING THE WINDOWS BASED SMART UI Scanner Settings From the pull down list select the scanning mode that is appropriate for the type
73. Cover Page Foi eesrarnenan 17 13 Import BMP file oc asessoascsandoesedearehieanathanetcanedianoannndedas 17 13 Count Cover Pape iris cedesncccsacwncnaniacincesacntesaauderenduiedeerccte 17 13 Sending a File as a PC FAX Using the Simple Style 17 14 Sending a File as a PC FAX Using the Facsimile Style 17 15 BS IAL ene E EE T 17 16 Setting Up PC FAX Receiving ccccccceececeeeeeeeeeeeeeeeeeeees 17 16 Setting Up Your Machine cccccccceccsssseecsseenssstnsseens 17 16 Running PC FAX Receiving ccccccceeeccceeeeceeeeeeeeeeeeees 17 16 Sene Up YOUR Peseiro a dena bantesee 17 17 Viewing New PC FAX Messages cccccceceeeeeeeeeeeeees 17 17 i Optional Accessories ssseseeceeceeseeceoccccccccsscssssssssssssssescssesccsececceeee 18 1 Memory 8G 1c eee nena ere e tee een enre ener erent tern tite 18 1 Installing the Optional Memory Board eee eee 18 1 Lower Cassette Option wesisiceesncornanestacatnandeieudsaondsmadeenetenneabenes 18 4 i Troubleshooting and Routine Maintenance ssssssssssssees 19 1 Troubleshoot o osere E A REEE 19 1 Error Messa ES oened Aei RE 19 1 Original Jams and Paper JaMs ccccccceeeeeeeeceeeeeeeeeeeeeeeees 19 3 Original is Jammed in the top of the ADF Unit 19 3 Original is Jammed inside the ADF Unit 0 19 3 PPP Sie AN cece coerce AT soudeptauceettansatesadatencnsacecesons 19 3 Paper is Jammed in the Paper Cassette
74. FAX OPTIONS T Using R R Passcode Dial your fax number from a fax machine using touch tone When your machine answers and beeps immediately enter your R R Passcode 159 Your machine signals the kinds of messages received 1 long beep Fax message s No long beeps No messages Your machine then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command your machine hangs up If you enter an invalid command your machine beeps three times Press 9 0 to reset your machine when you re finished Hang up If your machine is set to MANUAL mode you can access your machine by waiting about 2 minutes and then entering the R R Passcode within 30 seconds REMOTE FAX OPTIONS 9 3 Remote Commands Follow the commands below to access features remotely When you call your machine and enter your R R Passcode 1 59 the system will signal you with two short beeps to enter a remote command Remote Commands Operation Details 95 Changing Remote Retrieval Fax Forwarding 1 OFF If you hear one long beep the change is accepted If you hear three short beeps you cannot change it because the 2 Remote Retrieval conditions have not been met Example registering number You can register your fax forwarding number 3 Fax Forwarding by using 4 FAX FWD NO See Page 9 5 Once you have registered the number your machine will change 4 FAX FWD No automatically to FAX FWD ON mode 2 Retrie
75. FF and then press Enter Yes Press Stop Printing a Reduced Incoming Document Auto Reduction Your machine can reduce the size of an incoming fax to fit the size of the paper you loaded Select ON to turn on this feature After you connect the lower cassette you can turn on Automatic Reduction for each cassette See Turning on Lower Cassette Option page 4 1 Press Features 2 1 5 If you have the optional Cassette 2 press or to select UPPER CASSETTE or LOWER CASSETTE and then press Enter Yes Use or to select ON or OFF and then press Enter Yes Press Stop Setting the Print Density You can adjust print density making your printed pages darker or lighter than the original Press Features 2 1 6 Press to make print lighter or to make print darker Press Stop 5 4 RX SETTINGS Advanced Receiving Operations Operation from Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT jack you can make your machine take over by using the Fax Receive Code When you press the Fax Receive Code 5 1 the machine starts to receive a fax See EXT TEL RX page 5 3 If the machine answers a voice call and double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension phone If you answer a call at an extension or external phone and no one is on the line assume you re receiving a fax At an extensi
76. O f imagistics _ a gt www imagistics com Facsimile Model Owner s Manual If You Need to Call Customer Service Please complete the following information for future reference Model Number 1ix2600 Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this manual with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Quick Reference Guide Sending Faxes Automatic Transmission Place the original face up in the ADF or face down on the scanner glass Enter the fax number using One Touch Speed Dial Search or the dial pad Press Send Receive Sending a Cover Sheet Place the original face up in the ADF or face down on the scanner glass Press Features 2 2 8 When NEXT FAX ONLY appears press Enter Yes Press or to select ON or OFF and then press Enter Yes Press or to select a comment and then press Enter Yes Enter two digits to indicate the number of pages being sent and then press Enter Yes Press 1 to select additional settings OR Press 2 if you are ready to fax Enter the fax number Press Send Receive Transmission from ADF You can send faxes in real time Place the original face up in the ADF or face down on the scanner glass Press Features 2 2 6 Press or to select ON or OFF and then press Enter Yes QOR For t
77. OFF you can print the report by following the Steps on the next page Press Features 2 4 2 Press or to choose an interval and then press Enter Yes If you choose 7 days the LCD prompts you to choose a day on which to begin the 7 day countdown PRINTING REPORTS Enter the time to begin printing in 24 hour format and then press Enter Yes For example enter 19 45 for 7 45 PM Press Stop Using the Reports Key ie ie 1 Reports A l l bnadar Press Reports Press or to select the report you want and then press Enter Yes OR Enter the number of the report you want to print For example press 1 to print the Help List Five reports are available Prints the Help List so you can see at a glance how to quickly program every menu selection Lists names and numbers stored in One Touch and Speed Dial memory in numerical order Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Job Status Report for your last transmission Lists settings for SYSTEM SETUP SETUP RX SETTINGS TX SETTINGS SETUP REPORTS REMOTE FAX OPT and MISCELLANEOUS fod Don t forget to set up the Journal and Job Status Report as explained on page 10 1 PRINTING REPORTS 10 2 Making Copies Basic Copy Operations You can use your machine as a Copy Enlarge Reduce Contrast gunisi Copy copier making up to 99 copies at a Keys
78. Options Using the Scanner Glass 11 6 Pea i A EE come sene cae EEA eosiees 11 6 PP UM a E E 11 6 POSO Siesta sea a E E 11 7 Paper WY De sates tapsccnenceosantosaadnoasastcacarsennesaauiaasasotcoesantaaonaccl 11 8 Changing Default Copy Settings cccccccccceeceeceeeeeeeeeeeees 11 8 Copy Mode Type of Original c secesseesseeeseeeeeeees 11 9 TOY CONTIS oenen E E 11 9 aeS EO A T E 11 9 Eor DOS U SiiS oraaa 12 1 How to Use the Machine with Your DOS Application Software ccccccceseecceeeeceeeceeeeeeeeeeeeeees 12 1 What Does the Remote Printer Console Do 12 1 Remote Printer Console Main Program ccccccee 12 1 Installing the Remote Printer Console 0000000008 12 2 Using the Remote Printer Console Main Program 12 3 Remote Printer Console c csssssssseesseeseseeseesssseeeseeees 12 4 Current Printer Status Information ccccceeeeeees 12 4 Printer Setup Category sce ciconsccccetunsnncdwsctusses Geudeatenssninensiennd 12 4 TABLE OF CONTENTS vii Print Setup SCCUOM ci carscestrcceaacenaentnansadengunneascnecmansoener 12 4 Page SOUP SECON srities irnir e EEEE 12 5 Font Configuration ccccccccccccecccececeecceeeeeeeeeeeaeeeaaaneas 12 5 Other Conf St AION sosun neioii 12 6 Console Configuration Category ccccccceeeeeeeeeeeeeees 12 6 i Using the Machine as a Printe ssss
79. Print Setup Section Copies Quality Emulation Default Normal Laser Jet FOR DOS USERS What This Item Does Sets the number of print copies from 1 to 999 pages Selects the print quality to either Normal and Economy Selects Laser Jet Page Setup Section Default What This Item Does Left Margin ah Sets the Left Margin value 0 145 columns Right Margin E2 Sets the Right Margin value 10 155 columns Top Margin 0 5 Sets the Top Margin 0 0 33 0 5 1 1 5 or 2 Bottom Margin 0 5 Sets the Bottom Margin 0 0 33 0 5 1 1 5 or 2 Line Page ae Sets the lines pages 5 128 Xoffset 0 Sets the Xoffset vertical value from 0 to 500 dots Yoffset Sets the Yoffset horizontal value from 0 to 500 dots 1 These values except Yoffset and Xoffset are overidden by settings within your application software 2 These values depend on the paper size settings Font Configuration Default What This Item Does Font Source Internal Internal Font name Brogham Reg Selects a font from any of the printer s internal fonts Pitch Selects the font size of the selected font Symbol Set Selects the symbol set FOR DOS USERS 12 5 Other Configuration Default What This Item Does Auto LF Selects Auto LF On or Off Auto CR Selects Auto CR On or Off Auto Wrap Selects Auto Wrap On or Off Auto Skip Selects Auto Skip On or Off Console Co
80. Top and Bottom of Sentences Are Cut Off Vertical Black Lines When Receiving Fax Machine Hears Voice as CNG Tone Horizontal streaks lines are missing Received faxes appear as split or blank pages If your copy looks good you probably had a bad connection with static or interference on the phone line If the copy looks bad call Imagistics Diagnostic Center at 1 800 243 5556 In USA Sometimes you may see vertical streaks black lines on the faxes you receive Either your machine s primary corona wire for printing may be dirty or the sending party s fax scanner may be dirty Clean your primary corona wire see page 19 17 or ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call Imagistics Diagnostic Center at 1 800 243 5556 In USA If your fax machine is set to EXT TEL RX ON it is more sensitive to sounds Your fax machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing 51 if you are at an extension phone or press Stop if you are at the fax machine or an external phone Try avoiding this problem by turning EXT TEL RX to OFF See EXT TEL RX page 5 3 You may get a fax with horizontal streaks or with missing lines Usually this is caused by a poor telephone connection Ask the other party to send the fax
81. Unplug this product from the wall outlet and refer servicing to the Imagistics Diagnostic Center under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to the Imagistics Diagnostic Center To protect your product against power surges we recommend the use of a power protection device Surge Protector When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following Do not use this product near appliances that use water a swimming pool or in a wet basement Do not use the machine s telephone during an electrical storm there is the remote possibil
82. Word Processor Scanner Setting Text for OCR Modify Settings Word Processor Word Processor Microsoft word 2000 Link Settings Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment Scan to Word Processor enables you to scan a text document run ScanSoft TextBridge OCR and insert the text original not graphic image into a word processing file with just two mouse clicks You have the option of selecting the destination word processing program such as Word Pad MS Word Word Perfect etc Scan to Graphic Application allows you to scan an image directly into any graphic viewer editor application You can select the destination application such as MS Paint or Corel PhotoPaint USING THE WINDOWS BASED SMART UI Copy Operations Copy allows you to use the PC and any Windows printer driver for enhanced copy functions You can scan the page on the machine and print the copies using any of the features of the printer driver OR you can direct the copy output to any standard Windows printer driver installed on the PC PC Fax Operation
83. able Paper Paper Type Paper Cassette 1 cut sheet Manual Feed cut sheet Slot envelopes post cards labels and transparencies We Recommend Cut sheet Labels Transparencies Paper Size Letter Legal A4 A5 ISO B5 Executive A6 Letter Legal A4 A5 B5 JIS ISO Executive A6 2 15 8 5 x 4 57 14 inches 70 216 x 116 356 mm COM 10 Monarch C5 DL Letter A4 Imagistics 471 1 Letter Imagistics 472 1 Legal Avery laser label 5160 3M CG3300 for aser printers or equivalent Paper Capacity of Paper Cassette Paper Cassette 1 Front Output Bin Paper Specification Basis Weight Caliper Moisture Content ASSEMBLY AND C Max paper height is 1 06 inches 27 mm use the guides or approx 250 sheets of 20 Ib 75 g m Letter A4 paper 10 transparencies Approx 150 sheets of 20 Ib 75 g m Letter A4 paper for the Cassette Cut Sheet 16 to 28 Ib 60 to 105 g m 0 003 to 0 005 inches 0 08 to 0 13 mm 4 to 6 by weight ONNECTIONS Manual Feed Slot Cut Sheet Envelopes Basis Weight 16 to 43 Ib 20 to 24 Ib 60 to 161 g m 75 to 90 g m Caliper 0 003 to 0 008 inches 0 003 to 0 005 inches 0 08 to 0 2 mm 0 084 to 0 14 mm Moisture Content 4 to 6 by weight 4 to 6 by weight Fax messages can be received on Letter Legal and A4 size paper If you use legal or A4 change the Paper Size setting Features 1 1 Loading Paper in the Paper Cassette Pull the paper ca
84. ace the drum unit with a new one Certain environmental conditions such as humidity high temperatures etc may cause this condition to occur Make sure the machine is placed on a flat horizontal surface Remove the drum unit with the toner cartridge installed Try rocking them from side to side You may clear a blurred page by wiping the scanner windows with a clean soft cloth See Routine Maintenance and Cleaning the Drum Unit on pages 19 15 and 19 17 If a blurred page occurs after cleaning and the LCD shows CHANGE DRUM SOON replace the drum unit with a new one Adjust the print conditions by changing the Print Density setting page 5 4 OR Rough surfaces or thick media can cause a ghost image Make sure you select the Paper Type that suits the paper in your multi purpose sheet feeder See Paper Type page 11 8 and 11 9 and Media Type page 14 4 9 The drum unit is a consumable item and it is necessary to replace it periodically TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 11 Packing and Shipping the Machine Whenever you transport the machine use the packing materials that came with your machine If you do not pack the machine correctly you could void your warranty Unplug the machine from the telephone wall jack Unplug the machine from the AC outlet A WARNING Do not unplug the machine after a print job until you hear the final click Plug the machine into the AC outlet again And leave it for 5 seconds
85. again If the received data is divided and printed on two pages or if you get an additional blank page your Paper Size setting may not be correct for the paper you are using see pages 4 1 If you are using the fixed reduction feature check to see if the reduction ratio is suitable for the real paper See page 11 4 Phone Line or Connections Dialing does not work Check for a dial tone Change TONE PULSE setting See Page 4 6 Check all line cord connections and make sure the curled handset cord is NOT plugged into the EXT jack Check power cord connection Send a manual fax by pressing Manual Telephone Fax or by lifting the handset and dialing the number Wait to hear fax receiving tones before pressing Send Receive TROUBLESHOOTING AND ROUTINE MAINTENANCE Machine Does Not Answer Make sure the machine is not in MANUAL mode Check for When Called dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your machine call your Telephone Company to check the line Sending Faxes Poor Transmitting Quality Try changing your resolution to FINE or EX FINE Make a copy to verify your machine s scanner operation Transmission Verification There is probably temporary noise or static on the line Try Report says Result NG sending the fax again If the problem continues call the Telephone Company to check your pho
86. aiting redial 6 6 Remote Retrieval 9 4 cleaning routine maintenance drum unit 19 17 printer 19 16 scanner 19 15 copy 11 1 contrast 11 4 enlarging 11 3 photographs 11 9 quality 19 7 scannable area 11 1 single 11 1 using ADF 11 1 using scanner glass 11 2 cover sheet composing 6 7 custom comments 6 8 for all faxes 6 9 for next fax only 6 8 printed form 6 9 credit card numbers storing 7 4 custom telephone features 2 13 Date and Time 4 2 dialing a pause 7 6 access codes 7 4 automatic fax redial 6 4 credit card numbers 7 4 fax redial 7 6 Groups 7 5 One Touch numbers 7 4 search 7 3 Speed Dial numbers 7 4 drivers Windows PC FAX 17 15 printer 13 1 14 1 scanner 16 4 drum unit installing 2 4 replacing 19 20 dual access 6 4 INDEX l 1 ECM Error Correction Mode 1 5 emergency numbers 20 1 envelopes sizes 2 5 error messages on LCD 19 1 CHECK PAPER 19 1 NOT REGISTERED 19 2 OUT OF MEMORY 11 2 EXT TEL RX 5 3 extension telephone using 5 5 external telephone 2 9 fax Telephone Answer Code 5 5 fax codes changing 5 5 Fax Receive Code 5 5 R R Passcode 9 3 Telephone Answer Code 5 5 Fax Forwarding changing remotely 9 4 9 5 programming a number 9 1 Fax Storage printing from 5 6 fax es stand alone receiving erasing from memory 9 4 forwarding 9 1 9 4 fax stand alone receiving 5 1 difficulties 19 6 polling 5 6 printing from memory 5 6 reducing to fit on paper 5 4 sending automatic fax redial 6
87. and then press Enter x gt CD DOS Type RPCSETUP and then press Enter x DOS gt RPCSETUP Follow the instructions in the installer 12 2 FOR DOS USERS Using the Remote Printer Console Main Program Type C RPCX gt RPCX and then press the Enter key to start the Remote Printer Console main program The Main Screen will appear on your computer screen as shown below Remote Printer Console Direct_Access Printer Setup Console Config Guide Status Ready Media Type Regular Paper feed Paper Cassette Emulation Laser Jet 5P Paper Size Letter Orientation Portrait Quality Normal Copies 1 Memory size 2138112 Byte L___ T s select Enter Setting w Alt Character Menu F1 Help ESC Exit If bi directional communication is enabled between your computer and machine when it starts the RPC gets the current settings information from your machine Otherwise RPC shows its default settings If you want to change settings move the cursor to the item you want and select it using the Enter and Cursor keys Then press the Enter key to make the selected settings valid There are four sub menus See table below Select the sub menu you want by clicking on it with the mouse using the cursor keys and the Enter key or by pressing the hot key commands for that sub menu Menu Press the keys Functions Direct Alt D You can directly control the machine with Print Ac
88. as temperature humidity type of paper and how much toner you use for the number of pages per print job Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum A WARNING Just after you have used the machine some internal parts of the machine are extremely HOT So please be careful 19 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE Follow these steps to replace the drum unit Open the front cover Remove the old drum unit Place the drum unit on a drop cloth or disposable paper to avoid scattering toner Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly See Replacing the Toner Cartridge page 19 17 Discard the used drum unit according to local regulations If you are not sure of them call your local Sanitation Department Be sure to seal the drum unit tightly so toner powder does not spill out of the unit When discarding used drum units keep them separate from domestic garbage Wait to unpack the new drum unit until immediately before installing it Place the old drum unit into the aluminium bag and discard it according to local regulations Reinstall the toner cartridge into the new drum unit See Replacing the Toner Cartridge page 19 17 Reinstall the new drum unit keeping the front
89. attern to Register You can register only one Unique Ring pattern with the machine Some ring patterns cannot be registered Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Imagistics compatibility table below short short long very long normal pattern If the ring pattern the phone company provided cannot be registered by the fax please check for other available ring pattern choices from the phone company The machine will answer only calls to its registered number The first two rings are silent on the machine This is because the fax must listen to the ring pattern compare it to the pattern that was registered If you program the machine correctly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then automatically answer with a fax tone When the voice number is called the machine will not interrupt the call TELEPHONE SERVICES T Very Important If you have Voice Mail or a TAM Telephone Answering Machine and want to keep one of your phone numbers dedicated only to fax calls you must leave the machine in MANUAL mode at all times while using the Unique Ring Feature Here s why Manual mode will never pick up a call by itself since it is Neutral When the machine is in this neutral mode the Unique Ring Feature can be activated The Unique Ring Fe
90. ature is actually an answering mode So do not activate FAX ONLY mode while using unique ring otherwise the machine will answer calls for all the numbers Registering the Unique Ring Pattern Set the machine to MANUAL mode Press Features 2 0 1 Press or to select UNIQUE RING SET and then press Enter Yes Press or to select the prestored ring pattern you want to assign and then press Enter Yes You will hear each pattern as you scoll through the four patterns Be sure to choose the pattern assigned by the Telephone Company Press Stop Caller ID The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies This service provides the LCD the name or telephone number of your caller on the LCD as the line rings See Printing Caller ID List page 8 4 After a few rings the LCD shows the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the LCD but the call information remains stored in the Caller ID memory You will see the first 16 characters of the number or name OUT OF AREA means call originates outside your Caller ID service area PRIVATE CALL means the caller has intentionally blocked transmission of information If both the name and number are received the LCD shows only the name You can print a list of Caller ID information received by your machine TELEPHONE SERVICES 8
91. ause the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must rerecord the OGM to include it ASSEMBLY AND CONNECTIONS 2 10 Special Line Considerations Two Line Phone System A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your machine Converting Telephone Wall Outlets There are three ways to convert to an RJ11 receptacle The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triplex adapter Tripl
92. by yourself Use the drum unit until you have a print quality problem then replace the drum unit with a new one The drum counter was not reset 1 Open the front cover and then press Clear No 2 Press 1 to reset CHECK PAPER The machine is out of paper or paper Refill the cassette or remove the paper UPPER CASS is not properly loaded in the paper and load it again EMPTY cassette LOWER CASS EMPTY CHECK PAPER When you see this error the paper in Either load the appropriate size paper SIZE the cassette does not match the paper or change the default setting See size you set in Features 1 1 page 4 1 CHECK SCAN The scanner lock is locked Release the scanner lock lever and LOCK then press Stop COMM ERROR Poor phone line quality caused Try the call again If problem communication error continues call Telephone Company to check your phone line CONNECTION You tried to poll a machine that is not Verify the other party s polling setup FAIL in Polled Waiting mode COVER OPEN The front cover was not completely Close the front cover for the drum PLS CLOSE closed unit COVER TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 1 DISCONNECTED The other party or other party s fax Try to transmit or receive again machine terminated the call CHECK Originals were not inserted or fed See Original Jams and Paper Jams ORIGINAL properly or original scanned from page 19 3 ADF was longer than about 40 inches
93. cccccscseeccsseesssssssseeseesessesseeeees 15 4 Copy OPE lat O nsara EE 15 5 PC Fax Operation c0 c0000sccssecessscasiessadeseaseonereensencavennnesweare 15 5 Scanner Settings for Scan Copy and PC Fax Buttons 15 5 Global Settings see senacssaneresncsivencortinaancacebtinvencdesuasedetasuscatestunds 15 5 Setting Up the Scanner Configurations 000000000000000000 15 6 To Access the Scanner Configuration Screen 4 15 6 Perform an Operation from the Control Center Screen 15 6 CABO ENG e Enr E 15 7 Scanner Settings eeeeeseeeesseessssessssssssssssssssssssssessssesssseeesse 15 7 Destination Polder esiones Rei 15 8 Scan to E mail aoc acceannneaneceseiceobesceasceaoned anegacetantensianteiascdnaaenad 15 8 SC OMS eS orani e 15 9 E mail Application ccsssesssssseessseseeeeeceeeeeceeeeeeeeees 15 9 File Attac hine M Senses 15 9 Conversion Options ccccccsssssssesssseesseeseseseeseesseseeeeeees 15 10 POA ee EE E 15 10 Show QuickSend Menu ccccccccseecccceeesccseeeseeeees 15 10 JUNC SONG MASE sce ss ccsbcosssemetaseiadavetomnmssaneraualemeuaseiees 15 10 Scan tO Word Processor sssssssesssssesseseeeceeeceeeeeeeeeeeeeeees 15 11 Scanner SCUIOS secsi Era ni EESE 15 11 W Gi PLOCESSOR acemies aE 15 12 User Defined Button seca scecvisesntsacssvcraaaccsandovendonscdatactaguesentee dace 15 13 Scanner SONES serilere EEEREN 15 13 Target Application cccccssssss
94. cess Form Printer Alt P You can enter the setting mode to change other Setup printer settings such as margin settings continue mode font and sleep mode Console Alt C You can change the environment settings for the Config RPC program color etc Guide Alt G You can go to the Guide mode Help F1 You can get Online Help If you press F1 you can get information on a highlighted item FOR DOS USERS 12 3 12 4 Remote Printer Console Current Printer Status Information Media Type Paper Feed Emulation 1 Paper Size 1 Orientation 1 Quality 1 Copies 1 Default Regular Dual Upper Paper Cassette Lower Paper Cassette Laser Jet Letter Portrait Normal What This Item Does Selects the media type Regular Thin Paper Thick Paper Thicker Paper Bond Paper or Transparency Selects the paper feed mode either Paper Cassette or Manual Selects Laser Jet Selects the paper size either Letter Legal A4 Executive Monarch COM10 DL C5 B5 A5 A6 or TIS B5 Selects the paper direction either Portrait or Landscape Selects the print quality either Normal or Economy Sets the number of print copies from 1 to 999 pages 1 The items can be set in the current printer status information dialog box Printer Setup Category
95. ck amp wWhte M Scan Size Leter 85x11n M Brightness a a Contiast Save Settings Restore Defaults Uncheck the AutoLoad Pop Up option Using the Scan Keys You can use the Scan keys on the control Scanner panel to scan originals into your word processing graphics or E mail applications The advantage of using the Scan keys is that you avoid the mouse clicks required to scan from your PC onn Scan to E mail Image Scan Using the Control Panel Keys Before you can use the Scan keys on the control panel you must have connected the machine to your Windows based PC and loaded the appropriate Drivers for your version of Windows When you are ready to use the Scan keys make sure the Smart UI application is running on your PC For details about how to configure the Smart UI buttons to launch the application of your choice using the Scan keys see Smart UI Features Page 15 4 to15 6 15 2 USING THE WINDOWS BASED SMART UI Image Scan You can scan a picture into your graphics application for viewing and editing Place your original face up in the ADF or face down on the scanner glass Press Image Scan The machine will scan the original and send a color image to your graphics application OCR Scan If your original is text you can have it automatically converted by ScanSoft TextBridge to an editable text file and then displayed in your word processing application for further editing Place your
96. cnesbsdexadeonanman cheats soesaunenaseeceloute 20 4 International ENERGY STAR Compliance Statement 20 4 Important Safety Instructions ccccccccccccceeceeeeeeeeeeeeeeaeeeees 20 5 WT AGE TIAL IG sennen saasayseceentdetsacesssbetaiautesaresnaceenteectadares 20 7 OSS S a E E A G 1 SpeciNCaANODS sissa nnan N S 1 Product DeSCIiptiON ccceeeeseesssssseseesseeceseeeceeeeeceeeeeeeeeeeeeess S 1 Tosca piesa sae see Paces E I ONERE T E AE A A S 1 O T eere E S 2 Compiler Reguire MEMS sorores inoit iai oina S 3 Parallel Interi ACC yo onosiccvnedsmnentinecnsincsnbawedtacadsbeantassudaenuselenseuedss S 4 USB Universal Serial Bus Interface 0 0 0 e cence S 4 Resident Fonts x sacconats concncncenenacnonserodeeneieestaceseaetaanoaassnecseiees S 5 Symbol Sets Character Sets c ssssssssessesesseseeeeeeeeees S 5 EATE E E E E N E O E E A I 1 Remote Retrieval Access Carrd csssssssccscccscccsssssssscsssccccccsees R 1 TABLE OF CONTENTS xiii Xiv Introduction Using This Manual Thank you for purchasing an Imagistics 1x2600 This machine has been designed to be simple to use with LCD screen prompts to guide you through programming your machine However you can use your machine to its fullest potential by taking a few minutes to read this manual Additionally your machine has a Reports key Press Reports 1 to print a list of basic step instructions and explanations Finding Information All chapter head
97. coming calls should initially be regarded as telephone calls The machine may be used with either pulse or tone dialing telephone service Custom Features on Your Phone Line If you have Voice Mail Call Waiting Caller ID RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your machine ASSEMBLY AND CONNECTIONS On Screen Programming User Friendly Programming T We have designed your machine with on screen programming and a Reports key User friendly programming helps you take full advantage of all the menu selections your machine has to offer Since your programming is done on the LCD we created step by step on screen prompts to help you program your machine All you need to do is follow the prompts as they guide you through the menu selections and programming options Feature Mode You can access the Feature mode by pressing Features The LCD shows Then Press 1 for General Setup OR Press 2 for Fax Operations OR Press 3 for Copy Operations OR Press 4 for Print Operations OR When you enter Feature mode your machine scrolls a list of Main menu options from which you can choose These menu options appear one after the other on the LCD Select a menu by pressing Enter Yes when that option appears on the LCD The LCD will scroll the options within that next menu You can scroll more quickly through options by
98. convert them to PaperPort MAX files in several different ways Print to the Desktop View from another application such as Microsoft Excel Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TIFF USING SCANSOFT PAPERPORT AND SCANSOFT TEXTBRIDGE Exporting Items in Other Formats You can export or save PaperPort items in several popular file formats For Windows 95 98 98SE and Windows NT Workstation Version 4 0 Windows 2000 Professional and Windows ME you can export formats BMP PCX DCX JPG TIF PDF PNG FPX HFX or self viewing For Windows 3 1x you can export file formats BMP PCX DCX JPG TIF PDF HFX and GIF For example you could create a file for an Internet Web site and export it as a JPEG file Web pages often use JPEG files for displaying images Exporting an Image File Select the Export command from the File pull down menu in the PaperPort window The Export XXX XX As dialog box will be displayed Select the drive and directory where you want to store the file Enter the new file name and choose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting Select the OK button to save your file or Cancel to return to the PaperPort without saving it Accessing the Scanner To choose the TWAIN_32 MFL Pro Color as your scanner driver select it under th
99. cover open Press Clear No Press 1 and when the LCD shows ACCEPTED and close the front cover Caution If toner scatters and your hands or clothes get dirty immediately wipe off or wash with cold water TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 21 Important Information Standard Telephone and FCC Notices 20 1 These notices are in effect on models sold and used in the United States only When programming emergency numbers and or making test calls to emergency numbers Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the backside of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJILIC A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instruc
100. d plug the attached spacer into the connectors of the main controller board A WARNING Hold the memory board by its edges Do not touch the surface of the board Reconnect the connector to the back up battery Reinstall the access plate and the rear cover Reconnect the interface cable and then plug the power cord into the AC outlet OPTIONAL ACCESSORIES 18 3 Lower Cassette Option You can purchase the Lower Cassette accessory to use as a third paper source The Lower Cassette holds up to 250 sheets of 20 lb 75 g m paper Multi purpose Holds approx 250 sheets of 20 1b 75 g m Letter A4 Lower Cassette paper Basis Weight 16 to 28 Ib 60 to 105 g m Caliper 0 003 to 0 005 inches 0 08 to 0 13 mm Moisture Content 4 to 6 by weight Smoothness 100 to 250 Sheffield We Recommend Imagistics 471 1 Letter Cut sheet Imagistics 472 1 Legal 18 4 OPTIONAL ACCESSORIES Troubleshooting and Routine Maintenance Troubleshooting BERR RRR RR RR RR RRR RR RR RRR IMPORTANT For technical and operational assistance you must call the country where you purchased the printer Calls must be made from within that country Error Messages As with any sophisticated office product errors may sometimes occur If this happens your machine often identifies the problem and displays an error message The table below explains the most common error messages You can correct most problems
101. d when you use this setting Press Features 2 2 8 Press or to select COVER SHEET ON and then press Enter Yes If you selected ON press or to select one of the standard or custom comments and then press Enter Yes Press 1 if you want to select additional settings The LCD returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings Using a Printed Cover Sheet If you prefer using a printed cover sheet that you can write on you can print the sample page and attach it to your fax Press Features 2 2 8 Press or to select PRINT SAMPLE and then press Enter Yes Press Send Receive Your machine prints a copy of your cover sheet TX SETTINGS Advanced Sending Operations Overseas Mode After you send a fax using this feature the feature turns itself off Place the original face up in the ADF or face down on the scanner glass Press Features 2 2 0 Press or to select ON or OFF and then press Enter Yes Press 1 if you want to select additional settings The LCD returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings Enter the fax number you re calling Press Send Receive Delayed Timer You can set up the time of day that delayed faxes will be sent This time will be displayed for acceptance or you can override it in Delayed Send See Advanced Sending Operations page above Press Features 2 2 3 Enter the time in 24 hour
102. dial pad For example to change the number to 555 7001 you can press One Touch 03 and then press 7 0 0 1 using the dial pad het If you must wait for another dial tone at any point in the dialing sequence store a pause at that point in the number by pressing Redial Pause Each key press adds a 3 5 second delay 7 4 AUTO DIAL NUMBERS AND DIALING OPTIONS Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers Using the Broadcast key you can include Groups One Touch locations Speed Dial locations plus up to 50 manually dialed numbers However available memory will vary with the types of jobs in memory and the number of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to set up transmissions using dual access and the timer See Setting Up Groups for Broadcasting page 7 2 The easiest way to broadcast is to press Group keys you can include One Touch Speed Dial and manually dialed numbers in the same broadcast You must press Broadcast between each of these locations Use the Telephone Index to help you choose the numbers easily After the broadcast is completed a Broadcast Report will be printed automatically to let you know the results To stop the broadcasting in progress press Stop The LCD asks if you want to cancel all locations or only the location that is being sent Enter the long dialing sequence numbers as
103. diately without waiting for memory transmission You can set TX FROM ADF to ON Place the original face up in the ADF or face down on the scanner glass Press Features 2 2 6 To change the default setting press or to select ON or OFF and then press Enter Yes Go to Step 5 QOR For the next fax transmission only press or to select NEXT FAX ONLY and then press Enter Yes For the next fax only press or to select ON or OFF and then press Enter Yes Press 1 if you want to select additional settings The LCD returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and then go to Step 6 Enter fax number Press Send Receive Checking the Jobs Status Check memory for unsent jobs If no memory is clear the LCD shows NO JOB WAITING See Canceling a Job in Memory page 6 6 If the machine is idle press Features 2 6 If you have multiple jobs waiting use or to scroll through the list Press Stop Canceling a Job While Scanning the Original You can cancel a job while you are scanning it into memory by pressing Stop Eject the document by pressing Stop again 6 5 TX SETTINGS Canceling a Job in Memory You can cancel tasks you ve scheduled such as Polling Transmit and faxes waiting in memory If jobs are waiting they will appear on the LCD otherwise the LCD will show NO JOB WAITING Press Features 2 6 If you have more than two jobs waiting use or t
104. difications not expressly approved by Imagistics International Inc could void the user s authority to operate the equipment Important About the Interface Cable A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device Warranty You must use the IEEE 1284 shielded parallel cable provided by Imagistics International Inc International Enercy Star Compliance Statement eX As an ENERGY STAR Partner Imagistics Wx yy International Inc has determined that product meets the ENERGY STAR guidelines for energy efficiency IMPORTANT INFORMATION 20 4 Important Safety Instructions 20 5 Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall outlet before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface near or over a radiator or heater or in a built in wall unit or cabinet without ventilation Thi
105. down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button USING THE WINDOWS BASED SMART UI 15 11 Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format that you want to use Links Category OCR Package OCR Settings Document Format wod 70n O stsi lt s M Display Link Icon Cancel Help OCR Package From the pull down list select TextBridge Classic OCR if you want to use the OCR package that was installed with the software Click the OCR Settings button to choose how the OCR application will read the pages you scan into your word processor application The Preferences window will appear TextBridge Preferences x I Auto Orientation M Decolumnized Output Cancel Select your setting and click OK e Auto Orientation Check this checkbox if you want your word processor application to read the page as it is set up e Decolumnized Output Check this checkbox if you want your word processor application to read across the entire page from left to right e Document Format From the pull down l
106. e If the machine is not connected to your PC and you have loaded the software the PC will show Machine Connect Failure each time you restart Windows You can ignore this message or you can turn it off by deselecting the AutoLoad PopUp check box in the Smart UI See How to Turn Off AutoLoad page 15 2 in On Line Documentation on the CD ROM DOS Setup Printing Difficulties I cannot print from my application software The machine prints but it prints incorrect information Sometimes it prints a couple of characters and then ejects the pages etc The machine prints the part of my document but does not print the last page The LCD shows REMAINED DATA How can I change the user settings or default settings on the machine Check that the DOS application software interface settings match those of your printer for example if you are using a parallel printer cable you would probably set your DOS software printer port to LPT1 Check for an error message on the LCD This is an indication that your application printer emulation Prints setting and the machine s printer emulation do not match Check your application software to make sure you selected the correct printer driver The machine emulates HP LaserJet IIP Try setting the machine to HP emulation in Remote Printer Console and then select the HP LaserJet IIP printer in your application software This is common problem first with database software and part of
107. e Select scanner OR Select source option in your software From the PaperPort window select Acquire from the File drop down menu or select the TWAIN or Scan button The Multi Function Suite Scanner Setup dialog box will appear TWAIN_32 MFL Pro Color x Image Resolution 200 x 200 dpi Scanning Area SeanType Black amp White 50 0 50 Brightness af Ej gt fo 4 Contrast Custom Size Letter 81 2 x11 in width B5 ja p mm i 1 Length i Q ne h Business Card Size Help Default Cancel PreScan Set the scanning area drag the image box with the mouse USING SCANSOFT PAPERPORT AND SCANSOFT TEXTBRIDGE 16 4 16 5 Scanning an Image into Your PC Insert document s face up in the ADF or face down on the scanner glass Adjust the following settings if needed in the Scanner Setup window Resolution Scan Type Black amp White Gray Error Diffusion True Gray 256 color 24 bit color 24 bit color Fast Brightness Contrast Size Select the Start button from the Scanner window When scanning is completed close the scanner window The PaperPort screen will appear showing the image you scanned highlighted in red Settings in the Scanner Window Image Resolution Resolution Select the scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but can achieve a finer
108. e image You can also type a value in the box to set the settings If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document again Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings but it is not available when Black amp White is selected as the gray Scale Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left ravels more detail in gray areas Instead of using the slidebar you can type a value in the box to set the contrast USING SCANSOFT PAPERPORT AND SCANSOFT TEXTBRIDGE 16 6 16 7 Custom Size Set the Size to one of the following Letter 8 1 2 x 11 in A4 210 x 297 mm Legal 8 1 2 x 14 in A5 148 x 210 mm B5 182 x 257 mm Executive 7 1 4 x 10 1 2 in Business Card 60 x 90 mm Custom User adjustable from 0 35 x 0 35 in to 8 5 x 14 in After you select a custom size you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area This is required when you want to crop an image when scanning Business Card Size To scan business cards select the Business Card 60 x 90 mm size setting and place the business card at the top center of
109. e of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual In order to program this information into your machine you should complete the steps described on pages 4 2 and 4 3 INITIAL SETUP 4 3 4 4 Entering Text When you are setting certain menu selections such as the Machine ID you may need to type text into the machine Most number keys have three or four letters printed above them The keys for 0 and don t have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Key once twice three times four times 2 A B C 3 D E F 4 G H I 5 J K L 6 M N O 7 P Q R S 8 T U V 9 W X Y Z Inserting Spaces If you want to enter a blank space press twice Making Corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press Clear No all letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating Letters If you need to enter a character that is assigned to the same key as the previous character press to move the cursor to the right Special Characters and Symbols Press for
110. e of vibration and shocks Place the machine near a telephone jack and a standard grounded power outlet Choose a location where the temperature remains between 50 F and 90 5 F 10 32 5 C Avoid placing your machine in a high traffic area Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the machine to direct sunlight excessive heat moisture or dust Do not connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones A WARNING Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack Never install telephone wiring during a lightning storm Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm For PLUG CABLE EQUIPMENT the socket outlet should be installed near the equipment and
111. e will load the first page from the manual feed slot and subsequent pages from the paper cassette USING THE MACHINE AS A PRINTER Printing on Thicker Paper and Card Stock When the rear cover is lifted up the machine has a straight paper path from the manual feed slot to the rear of the printer Use this paper feed and output method when you want to print on envelope thicker paper or card stock Select manual feed mode in the printer driver Send the print data as usual Lift up the rear cover at the rear of the machine Adjust the manual feed paper guides to the width of the paper you are using Insert a single sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper as the machine pulls it into position After the machine ejects the printed page return to Step 5 to insert the next sheet of paper The machine will wait until you insert the next sheet of paper Repeat Steps 5 and 6 for each page to be printed When you have finished printing close the rear cover of the machine To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits USING THE MACHINE AS A PRINTER 13 5 Simultaneous Printing Faxing Your machine can print data from your computer while sending or receiving a fax or while scanning information into the computer However when the machine is copying or receiv
112. ectronic Cover Sheet 00cseeeeeseeeeeees 6 7 Composing Your Own CommenttS cccccceceeeeeeeeeeees 6 8 Cover Sheet for the Next Fax Onlly ccccceceeeeeees 6 8 Always Send Cover Sheet ccccccscecceeeeeeeeeeeeeeeeeeees 6 9 Using a Printed Cover Sheet wasisccisscassdscxeexsvvenncectecsacieuess 6 9 Advanced Sending Operations cccccccceeeecceeceeeeeeeeeeeeeeees 6 10 Overseas Mode sssrini ena EE E 6 10 Delayed TICE sreski A E 6 10 Delayed Send esordi E E 6 10 Delayed Batch Transmission ccccccceeeeeeeeeeeeeeeees 6 11 Setting Up for Polling Transmit cc cccceeeeneteeees 6 11 TABLE OF CONTENTS Vv Auto Dial Numbers and Dialing Options ccccccsssssessssseeeeees 7 1 Storing Numbers for Easy Dialing cccceeeeceeeeeeeeeeeeeeeees 7 1 Storing One Touch Dial Numbers 0eeeeeeeeeeeees 7 1 Storing Speed Dial Numbers c ssssssseesseeeeeeeeeseeees 7 2 Changing One Touch and Speed Dial Numbers 7 2 Setting Up Groups for Broadcasting cseeeeeeeeeeeeeees 7 2 Dialing Options sisccanicsnsainchctiiaceorsennasciesetncossnccteacdidincanedctendetasndtcnats 7 3 SO T rene a rE E E EEES 7 3 Be es Dalin E aeea E 7 4 One Touch Dialing nnooeoneeoeesesssessseesseeeeseeesesseeereserereeeeeo 7 4 Access Codes and Credit Card Numbefs cceceeeeees 7 4 Broadcasting sre snaesnoca
113. edateshataiaentiades 14 13 Paper Source Serie ouno e e iaas ieee cde 14 13 Der leS OUr oes 14 13 AV ala DIC OPU ONS serere tense st an ausetbeauaadautes 14 13 Features in the Printer Driver For Windows 2000 XP 14 14 General TAO ae iaakaicesois io atcetia e vanttencoa suena neat 14 14 Printin Prererences 6sas as a 14 14 Ts OUE VAD serran a a 14 15 SKOEN O a me anieeueeyeaanaatereseats 14 15 HD Pages Per Sheo eins a 14 16 Paper Quality T ab ix icanrartioieoiue a a 14 16 T PAP Ch SOULC C ioia a a a 14 16 PD NCCI a ea A 14 17 AG Van CEC O DONS vivesis saeco sects E 14 17 SK Papers OULU isenaneccmane nearer oictenteaeanneneess 14 17 a 2 EE T Sree saat its E E ta te hasta tare eae dh A 14 18 3 DOCUMENL OptioDS raini aai 14 18 Device Settinss Taegen etl taietolacteretnacs 14 19 Installable Options eimen aR 14 19 TABLE OF CONTENTS Ix Using the Windows Based Smart Ul cscssssssssssssssssssssssees 15 1 OM ON exerci E A T A A A E A E 15 1 AutoLoad the Smart ULI eecccceeeeeeeeeeeeeeeeeeeeeeeeees 15 1 How to Turn Off AutoLoad cc ceeeeeeeeseeeeeeeeeeeeeeeeeeees 15 2 Using THE SCAN Key S aerisire 15 2 Using the Control Panel Keys sooennnnensnessenssssssssssssssessssssesse 15 2 Eae ee ET a E E E E TEE E E 15 3 ORG A a A N E E ER 15 3 Seano E maile E i 15 3 Smart UI Feature Ssi urrina ie eana 15 4 AWO Conio 8 AIO Mees os sanencial aahaidenaveaeacui nis 15 4 Scanning Operations cccccc
114. eeeeeeeeeees 5 5 Changing the Fax Receive Code cccccccceeeeeeeeeeeeees 5 5 Printing a Fax in MeMr ccssesssssesseseeseeeeseeseeseeseeeees 5 6 POE eeme nen eet nee en ere nr rere E re 5 6 Setting Up Polling Receive ces eseeesseeeeseeseeeeeeeeees 5 6 Setting Up Sequential Polling Receive eee 5 7 Canceling a Scheduled Job cceeeeseseeseeeeeeeeeeseeeeeeees 5 7 PC FAX RECEIVE MOG Cia cenescdcnssanernngsatcsssuvevanseideazdessuenesanones 5 7 TA SCC a A E E 6 1 Due OU D UW aso cose E r E E 6 1 Sending Faxes Using Multiple Settings cee 6 1 Faxing from the ADF Automatic Document Feeder 6 1 Faxing from the Scanner GlaSS ssseeeeeeeeeeeeeeeeeeeees 6 3 Manual Transmission ccccsccsssssssssesssssesseessseseseeeeeeeees 6 4 Automatic Tramsmission c ccsssssssssessseeeseesssseeseeeeeeeees 6 4 Manual and Automatic Fax Redial ccceeeeeeeeeeeeeeeees 6 4 PO ACCESS cenne ons 6 4 Real Time Transmission csssssssssessseeeeeeesseeesseeseeeees 6 5 Checking the Jobs Status cc cccccccssssssesseseesessesesseeseeeees 6 5 Canceling a Job While Scanning the Original 6 5 Canceling a Job in MeMOry ccccceseeeseseeeeeeeeeeeeeeeeeeeeees 6 6 Basic Sending Operations ccccccsesessseeceseeceeeceeeeeeeeeeeeeeeess 6 6 CO ee ee een er ene ene rey eee ee rere eer 6 6 MOU ere E E E 6 7 Composing El
115. eps enter 9 5 4 Enter the new telephone number of the remote fax machine up to 20 digits where you want your fax messages forwarded followed by You cannot use and as dial numbers However if you want to store a pause press After you hear your machine beep hang up REMOTE FAX OPTIONS 9 5 Printing Reports Machine Settings and Activity 10 1 Two reports require initial setup in the Menu Job Status Report and Journal Interval For initial setup Press Features 2 4 1 OR Press Features 2 4 2 Customizing the Job Status Report You can use the Job Status as proof that you sent a fax This report lists the job number time and date of transmission and whether the transmission was successful OK If you select ON or ON IMAGE the report will print for every fax you send When the feature is INC the report prints only if a transmission error prevented delivery NG If you typically send multiple faxes to the same destinations you may need more than the job numbers to know the faxes you must send again Selecting INC IMAGE will print a portion of the fax s first page on the report to help you remember Press Features 2 4 1 Press or to select INC INC IMAGE ON or ON IMAGE and then press Enter Yes Press Stop Setting the Journal Interval You can set the machine to print activity reports at specific interval 6 12 24 hours 2 4 or 7 days If you set the interval to
116. er Using the document guidelines on the left center the original face down on the scanner glass Close the document cover If the original is a book or is thick do not slam down the cover or press on it Dial the fax number then press Send Receive The machine starts scanning the first page To send a single page go to Step 7 OR To send multiple pages go to Step 6 Place the next page on the scanner glass and then press Enter Yes The machine starts scanning Repeat Step 6 for each additional page Press Send Receive to begin dialing Press Stop to cancel If the original was scanned into memory press 1 to CLEAR it OR 2 to EXIT If memory is full and you are faxing a single page it will be sent in real time 6 3 TX SETTINGS Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones while sending a fax Place the original face up in the ADF or face down on the scanner glass Press Manual Telephone Fax for a dial tone Dial the number you want to call you can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number When you hear the fax tone press Send Receive OR TIf you are using the scanner glass go to Step 5 Press 1 Automatic Transmission This is the easiest way to send a fax Do not press Manual Telephone Fax Place the original face up in the ADF or face down on the scanner glass Enter the fa
117. er Addressbook file CHWINNT SYSTEM32 address baz Browse User interlace Simple style Facsimile style Cancel Outside Line Access Enter the number needed to access an outside line This is sometimes required by the local PBX telephone system Include Header To add header information to the top of the fax pages being sent check the Header box Address Book File You can select different database files for use with the Address Book You must enter the path and file name of the database file or use the Browse button to view the file system to select the file SETTING UP AND USING PC FAX 17 4 User interface To select User Interface for the sending dialog box You have a choice of the Simple Style or the Facsimile Style Simple Style Facsimile Style a Cover Page On P Speed Dial 12 3 iG2zoso40isc ggg mmmn Pause fis Redial R alo 8 o Clear L E Address Book T BO o Gano 17 5 SETTING UP AND USING PC FAX Setting Up Speed Dial Access the Speed Dial tab from the PC Fax Setup dialog box by clicking the Speed Dial tab To use the feature you must select the Facsimile Style user interface PC FAx Setup Ei User Information Sending Speed Dial Facsimile style only Address Book Speed Dial Joe Smith 908 555 908 555 123 John Roller 908 704 i John Roller 908 704 231 oe Cancel You can register any address or group on one of the ten Speed Dial b
118. esource Manager soeciecssrasdaranoenseceancecsanannawseaeescsanioneqaasaanenss 17 1 ELEELEA ET o AE E E E AE A A A 17 2 PE FAX Sendita ercoid nT ida eiai 17 3 Setting Up User Information eseenseensnsessessssessssssssssessee 17 3 Setting Up SSMS si ciscccneraecasnarsecanasenadeonlacsmorenabectmosesnessies 17 4 Outside LANG ACCESS siiccicincensinonia scndenavahnrnnsravavaassunecsupasbevied Secs 17 4 Tac lude TCA CL asasini EEE 17 4 Address Book PING 45 cctetssssisveesonucncnmoncnancbeacatebscnshaabenteseae 17 4 OE WAS ACS T teins casa NE E T 17 5 DPE Sy Oen cou senictly aie tamenie aumssanweopnece te 17 5 Facsimile S116 cenie aia iieiea 17 5 Setting Up Speed Dial nnoneeeensensssessssssssssssssssssssssssssssseseesee 17 6 The Address BOOK icc cisdccsaca ssadeedeenssechonatesnanedet eiia 17 7 Setting Up a Member in the Address Book 17 8 Setting Up a Group for Broadcasting cccceeeceeseeeeees 17 9 Editing Member Information sssesseeeeeeeeeeeeeees 17 9 Deleting a Member or Group eesseeeeeeeeeeeeeeeeeees 17 10 Exporting the Address Book ssseeesseeeeeeeeeeeeees 17 10 TABLE OF CONTENTS xi Importing to the Address BOOK cccccccccccceeeeeeeeeeeees 17 11 Setting Up Cover Page acciasicsackcwnsneasesnewd cwawersevansaueladeenecens 17 12 i PEE E A E E AT 17 13 PO E A E E A neue tees eee eee 17 13 GIG ENE E E A E E 17 13 Sclect
119. ess Enter Yes The screen prompts you to enter the number of the fax machine where faxes will be forwarded Enter the forwarding number up to 20 digits and then press Enter Yes Press or to select ON or OFF and press Enter Yes Press Stop REMOTE FAX OPTIONS 9 1 Setting Remote Retrieval 9 2 You can call your machine from any fax machine using touch tone and use a Remote Retrieval Passcode and other button presses to retrieve fax messages Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid The R R Passcode is preset to 1 5 9 but you can change this The cannot be changed Press Features 2 5 1 The screen prompts you to choose a fax setting Press or D to select REMOTE RETRIEVE and then press Enter Yes Enter a 3 digit number from 000 to 999 and press Enter Yes Press or to select ON or OFF Press Stop If there are faxes in memory when you turn RMT RT V FX FWD to OFF The screen prompts you to print faxes in memory If you press 1 all fax data is printed and erased and then RMT RTV FX FWD is turned OFF If you press 2 the screen prompts you to erase faxes in memory Local Print If you have set RMT RTV FX FWD to ON and LOCAL PRINT to ON your machine automatically prints faxes as they are received into memory This is a safety feature in ease the power goes out so you won t lose your message REMOTE
120. etrieve waiting fax messages Pulse A form of dialing on a telephone line Remote Retrieval Access The ability to access your machine remotely from a touch tone phone Remote Activation Allows you to transfer a fax call answered at an external or extension phone to the machine R R Passcode The four digit code 159 that allows you to call your machine to retrieve fax messages or change fax storage settings Ring Count The number of rings before the machine answers in FAX mode Ring Volume Volume setting for the machine s ring scanning The process of sending an electronic image of an original paper document into your computer ScanSoft PaperPort Document management application where you can view received faxes and scanned originals ScanSoft TextBridge Optional Character Recognition OCR software that converts a scanned image of text into text you can edit in your word processing application Search You can scroll through an alphabetical listing on the LCD of the One Touch and Speed Dial numbers you stored Smart UI A window that enables you to click on a button to choose the type of scanning operation you want to perform If you set up the Smart UI window to load each time you boot your PC this window will appear each time you place a original in the ADF Speed Dial A preprogrammed number for easy dialing You must press the Speed dial button and then two digit code to start the dialing process Standard resolut
121. ex Adapter RJ11 RJ14 ASSEMBLY AND CONNECTIONS Installing machine External Two Line TAM and Two Line Telephone When you are installing an external two line telephone answering device TAM and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAM The most common connection is to put the machine on Line 2 which is our assumption in the following steps The back of the two line TAM must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAM You will need a fourth line cord if you add a two line telephone Place the two line TAM and the two line telephone next to your machine Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the machine Plug one end of the first telephone line cord for your TAM into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAM Plug one end of the second telephone line cord for your TAM into the L2 jack of the two line TAM Plug the other end into the EXT jack on the left side of the machine Triplex Adapter Two Line Phone Two Line FAX External TAM You can keep two line telephones on other wall outlets as always There are two ways to add a two line
122. f the control panel Press Features 2 3 1 Press the One Touch key where you want to store a number Enter a number up to 20 digits and then press Enter Yes See Changing One Touch and Speed Dial Numbers page 7 2 If you want to enter a pause in the dialing sequence for example to access an outside line press Redial Pause as you re entering digits Each key press of Redial Pause enters a 3 5 second pause when the number is dialed and a dash appears on the screen Use the dial pad to enter the name up to 15 characters and then press Enter Yes OR Press Enter Yes to store the number without a name See Entering Text page 4 4 Return to Step 2 to store another number OR Press Stop When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the nember you ve stored AUTO DIAL NUMBERS AND DIALING OPTIONS 7 1 7 2 Storing Speed Dial Numbers You can store Speed Dial numbers so you can dial by pressing only four keys Search Speed Dial the two digit location and Send Receive The machine has 100 Speed Dial locations See Speed Dialing page 7 4 Press Features 2 3 2 Use the dial pad to enter a two digit location 00 99 and then press Enter Yes Enter the number up to 20 digits and then press Enter Yes Use the dial pad to enter the name up to 15 characters and then press Enter Yes You can use the chart on page
123. fax to multiple recipients the recipient information will not be printed on the Cover Page From You can enter information in each box Comment Type the comment you want to add to the cover page Select Cover Page Form Select the cover page form you want Import BMP file You can insert a bitmap file such as your company logo in the cover page Select the BMP file by using the browse button and then select the alignment style Count Cover Page When this box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included 17 13 SETTING UP AND USING PC FAX Sending a File as a PC FAX Using the Simple Style Create a file in Word Excel Paint Draw or any other application on your PC From the File menu select Print The Print dialog box will appear Print Ei Frinter Hame FAs Properties Status Ready Type PE FAK Where LPT Comment Print to file Copies Number of copies ji Print range fe Al Pages from 1 tof l Sl Selection pi a ollate Cancel Select PC FAX as your printer and then click OK The FAX Sending dialog box will appear Mm Es M Cover page On 2 To Clear In the To field type the fax number of the receiving party You can also use the Address Book to select destination fax numbers If you made a mistake entering a number click the Clear button to clear all
124. for repair or warranty information please contact Imagistics Diagnostic Center If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer A WARNING For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Imagistics cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document Laser Safety This equipment is certified as a Class I laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means
125. format that you want delayed faxes to be sent and then press Enter Yes Press Stop Delayed Send During the day you can store up to 50 faxes in memory for delayed sending Transmission of these messages will begin at the time of day you enter in Step 3 If you have set up a time of day in Delayed Timer on page 6 10 you can accept it or enter another time for this fax Place the original face up in the ADF or face down on the scanner glass Press Features 2 2 4 Accept the displayed time or enter another time for this fax and then press Enter Yes For example enter 19 45 for 7 45 PM Press 1 if you want to select additional settings The LCD returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings Enter the fax number TX SETTINGS 6 10 6 11 Press Send Receive The machine starts scanning the original into memory It will wait until the time you have entered to send the fax The number of pages you can scan into memory varies with the data they contain Delayed Batch Transmission Before sending the delayed faxes your machine will economize by sorting all the messages in memory by destination and scheduled time All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission Press Features 2 2 5 Press or to select ON or OFF and then press Enter Yes Press Stop to exit Setting Up for Polling Transmit Polling Trans
126. ge Reduce Enlargement or reduction ratios appear Press or to select 25 50 78 94 AUTO 100 104 150 200 400 or ZOOM and then press Enter Yes Enlargement or reduction ratios appear OR For more choices select ZOOM and the press Enter Yes Use the dial pad to enter any percentage between 25 and 400 Press Copy OR Press or for additional settings Special Copy Options 2 in 1 4 in 1 Poster or OFF are not available with Enlarge Reduce Poster copies require using the scanner glass When selecting an enlargement or reduction ratio you will need to know the size of the paper you registered in Features 1 1 Selecting a Fixed Ratio Original is eA Recommended the size of size is ratio is LETTER LEGAL 100 Copy Contrast You can adjust copy contrast to make copies darker or lighter Place the original face up in the ADF or face down on the scanner glass Use the dial pad to enter the number of copies you want up to 99 Press Contrast Press to make a copy lighter or to make a copy darker and then press Enter Yes Press Copy OR Press or for additional settings MAKING COPIES 11 4 Using the Options Key Use the Options key to temporarily change the copy mode resolution contrast and special copy options See the explanations below the table Press l OPT OF COPIES NO OF COPIES XX 01 O PT COPY MODE AUTO TEXT PHOTO AUTO Pm OPT STACK SORT STACK
127. h Speed Dial Place the original face up in the ADF or face down on the scanner glass Press Search Speed Dial and then enter the first letter of the name you re looking for Press or to search the memory Press Send Receive when the LCD shows the name you want to call Making Copies Single Copy Place the original face up in the ADF or face down on the scanner glass Press Copy Sorting Multiple Copies Using the ADF Place the original face up in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Options press or to select OPT STACK SORT and then press Enter Yes Press or to select SORT and then press Enter Yes Press Copy Table of Contents i Miodu Oe E 1 1 Using This Manual 000000neeeeeooeeoeeeeeeeereeerrserressessssssssssssssssssss 1 1 Finding Informatii coicices sevasdivanuienicsdenvebaapedivelateadsineeediad 1 1 Conventions Used in this Manual 000csseeeeeeeeeeeees 1 1 1x2600 Control Panel Overview ccccccccceeeecceececeeeeeeeeeeeeeees 1 2 About Your Machines ccccscssesssssssseeeeeseeceeececeeeeeeeeeeeeeees 1 4 ustom Feattre s scrcanorc ve sesohasiessavoseenescuicalnamaeueccuenaepbueneenscte 1 4 Do You Have Voice Mail on the Phone Line 1 4 Why Should There Be Trouble 2 0 0 0 cccccccceeeeeeees 1 4 How Can You Avoid Possible Problems 1 4 Fax Tones and Handshake
128. h the shaded parts shown in the following diagram Front view Rear view Paper is Jammed in the Paper Cassette Pull the paper cassette out of the machine Remove any crinkled sheets Adjust the guides to fit Press down the paper to flatten it in the paper cassette Reinstall the paper cassette 19 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is Jammed near the Drum Unit Open the front cover Remove the drum unit but do not force it if it cannot be removed easily Instead pull the edge of the jammed paper from the paper cassette Gently pull out the jammed paper Reinstall the drum unit Close the front cover Paper is Jammed in the Fuser Unit Open the rear cover Pull out jammed paper When you have to pull paper out the back of the machine the fuser may get dirty with toner powder causing the next few printed page s to look messy Print a few copies of the test page until the pages print clearly Close the rear cover TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 5 If You Are Having Difficulty with Your Machine If you think there is a problem with your machine make a copy first If the copy looks good the problem is probably not your machine Check the chart below and follow the troubleshooting tips Printing or Receiving Faxes 19 6 Condensed Print and Horizontal Streaks
129. he next transmission only press or to select NEXT FAX ONLY and then press Enter Yes For the next fax only press or to select ON or OFF and then press Enter Yes Press 1 to select additional settings OR Press 2 to fax Enter the fax number Press Send Receive Receiving Faxes Select Answer Mode There are four Receive modes FAX ONLY MANUAL FAX TEL and TAM ANSWER MACH Press Answer Mode until the LCD shows your selection After two seconds the LCD returns to the Data and Time prompt and shows the new Answer mode QUICK REFERENCE GUIDE Storing Numbers Storing One Touch Dial Numbers Press Features 2 3 1 Press the One Touch key where you want to store the number Enter a number up to 20 digits and then press Enter Yes Enter a name or leave it blank and then press Enter Yes Press Stop Storing Speed Dial Numbers Press Features 2 3 2 Enter a two digit Speed Dial number and then press Enter Yes Enter a number up to 20 digits and then press Enter Yes Enter a name or leave it blank and then press Enter Yes Press Stop Dialing Operations One Touch Dialing Speed Dialing Place the original face up in the ADF or face down on the scanner glass Press the One Touch key of the number you want to call OR Press Search Speed Dial press and then press the two digit Speed Dial number Press Send Receive QUICK REFERENCE GUIDE Searc
130. ies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings 15 14 USING THE WINDOWS BASED SMART UI Send a Fax Send a FAX m Scanner Setting FAxing Filing and Copying x Modify Settings m FAX Settings PC FAX FAX Resolution Fine 200 200 x FAX Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Fax Settings PC Fax FAX Resolution Fine 200 x 200 To change the fax options click the FAX Options button Click the OK button when you are ready to save your FAX settings The PC FAX Properties screen appears PC FAX on BRMFC Properties Device Options Letter 8 x 11 in Paper Size Letter 8 11 in 7 Orientation Portrait Landscape 200 200 dpi 2004100 dpi Restore Defaults cmoa Select the Paper Size and Orientation Portrait or Landscape and click OK To return to the factory default settings click the Restore Defaults button USING THE WINDOWS BASED SMART UI 15 15 Using ScanSoft PaperPort and ScanSoft TextBridge Using ScanSoft PaperPort and TextBridge ScanS
131. iles of the same type into one file Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of Email names and addresses for quick selection To add a name s to your QuickSend list click the New button Your Email phone book listing will be displayed so you can select stored names or create new ones Select One User 2 x Type name or select from list Find Contacts Message Recipients E Parets Linda Ipare ES Perez Regina rpere ES Press Ruth Ipres E Reuben Brecher reube 5 Reuben Brecher brect ES Roger Nakagawa mak Ea Rogowsky Jean jrogo ES Sacco Henry Legal hsac 4 b New Contact Properties 4 gt OK Cancel Highlight the name s you want to add to your list and then click the User button Click OK to return to the Link Preference window To remove a name from the QuickSend list in the Link Preference window highlight the name and click the Delete button 15 10 USING THE WINDOWS BASED SMART UI Scan to Word Processor Microsoft WordPad m Scanner Setting Text for OCR x Modify Settings Word Processor Ward Processor Microsoft WordPad PA Link Settings Scanner Settings From the pull
132. ing a fax on paper it pauses the PC printing operation and resumes when copying or fax receiving is complete Fax sending and receiving continues during PC printing copying See Acceptable Paper page 2 5 Choosing Acceptable Paper 13 6 We recommend that you test paper especially special sizes and types of paper on the machine before purchasing large quantities Avoid feeding labels with carrier sheets exposed or your machine will be damaged Avoid using coated paper such as vinyl coated paper Avoid using preprinted or highly textured paper For optimum printing use a recommend type of paper especially plain paper and transparencies For more information on paper specifications consult your nearest authorized sales representative or the place where you purchased your machine Use label or transparencies that are designed for use in laser printers For the best print quality we recommend using long grained paper If you are using special paper and the paper has problems feeding from the paper cassette try again using the manual feed slot You can use recycled paper in this machine USING THE MACHINE AS A PRINTER Printer Operation Key Reset Key You can clear data from the memory Printing the Internal Font List You can print a list of the machine s internal or resident fonts to see how each font looks before you select it Press Features 4 1 1 Press Send Receive The machine prints the lis
133. ings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index in the back of this manual Conventions Used in this Manual Throughout this manual you ll see special symbols alerting you to important information warnings and actions to perform For clarification and to help you choose the correct key presses we ve added illustrations of some of the LCD messages boldface Bold typeface identifies a specific key on the machine control panel italics Italics typeface emphasize an important point or refer you to related topic Bubble Dot typeface identifies the messages on the LCD of the machine A Warnings detail precautions you must take to avoid possible personal injury Cautions specify procedures you must follow or avoid to prevent possible damage to the machine Notes tell you the proper response for a situation that may occur FYI tips provide details about how the current operation interacts with other features O 0 Improper Setup alerts you to devices and procedures that are not compatible with the machine INTRODUCTION 1 1 One Touch Keys These 16 keys give you instant access to previously stored phone numbers Reports Access the Reports menu so you can select reports to print Help List Dialer Dial Journal Job Status Report Machine Settings List and Order
134. ion 203 x 98 dpi It is used for regular size text and quickest transmission Super Fine resolution 203 x 392 dpi Best for very small print and line art TAM telephone answering machine You can connect an external TAM to the EXT jack for EXT TEL TAM mode temporary settings You can select certain options for each fax transmission or copy you make without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones GLOSSARY G 3 transmission The process of sending documents over the phone lines from your machine to the receiving machine True Type fonts The fonts that are used in the Windows operating systems If you install the True Type fonts more types of fonts will be available for Windows applications TX From ADF When memory is full send documents in real time Unique Ring A service purchased from your telephone company that provides another phone number on an existing phone line The machine uses the new number to simulate a dedicated fax line View Del Jobs You can check which jobs are waiting in memory and cancel jobs individually G 4 GLOSSARY Specifications Product Description Six performance modes are available for the 5in1 model 1x2600 Fax Printer Copier Scanner and PC Fax Fax Compatibility Coding System Modem Speed Document Size Automatic Document Feader ADF Scanning Printing Width Paper Cassette Gray Scale Display Polling Types
135. ist select the file format you want to use for your word processor or text documents 15 12 USING THE WINDOWS BASED SMART UI User Defined Button Microsoft Paint m Scanner Setting Photos High Quality Modify Settings m Target Application Application Microsoft Paint 7 Custom Link Settings Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined application USING THE WINDOWS BASED SMART UI 15 13 Copy m Scanner Setting Draft Copy v Modify Settings r Copy Settings Imagistics 2600 Copies i Copy Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Draft Copy or Fine Copy To change any of the settings for that mode Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom click the Modify Settings button Copy Settings Imagistics 1x2600 Copies Enter the number of cop
136. ity of an electrical shock or to report a gas leak in the vicinity of the leak Use only the power cord indicated in this manual IMPORTANT INFORMATION 20 6 Trademarks 20 7 Imagistics 1s a registered trademark of Imagistics International Inc The Imagistics logo is a registered trademark of Imagistics International Inc Copyright 2002 Imagistics International Inc All rights reserved TextBridge and PaperPort are registered trademarks of ScanSoft Inc Windows and Windows NT Microsoft MS DOS Excel and Word are registered trademarks of Microsoft in the U S and other countries NT is a trademark of Northern Telecom Limited Centronics is a trademark of Genicom Corporation Epson is a registered trademark and FX 80 and FX 850 are trademarks of Seiko Epson Corporation Hewlett Packard is a registered trademark and HP LaserJet II HP and IID are trademarks of Hewlett Packard Company IBM IBM PC and Proprinter are registered trademarks of International Business Machines Corporation Hammermill copyplus white is a registered trademark of International Paper All other terms and brand and product names mentioned in this manual are registered trademarks of their respective companies IMPORTANT INFORMATION Glossary ADF Automatic Document Feeder Originals can be placed in the ADF and scanned one at a time automatically Automatic Redial If the fax did not go through because the line was busy or there was no ans
137. k external phone A TAM telephone answering machine or telephone that is plugged into the EXT jack of your machine EXT TEL RX Enables your machine to respond to CNG tones if you interrupt a fax call by answering it Fax Forwarding Sends a fax received in memory to another preprogrammed fax number Fax Storage You can print stored faxes later or retrieve them from another location using Fax Forwarding or Remote Retrieval commands fax tones The signals sent by sending and receiving fax machines while communicating information Feature mode Programming mode for changing the settings of your machine Fine Mode Resolution is 203 X 196 dpi It is used for small print and graphs gray scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch and Speed Dial numbers that are stored on a One Touch key for Broadcasting Help List By pressing the Reports key and 1 you can get a printout of the complete Menu so you can use it to program your machine when you do not have the Owner s Manual with you interval The preprogrammed time period between automatically printed Journal You can print Journal on demand without interrupting this cycle Job Status Report A listing of each transmission showing caller ID date time and number of pages Journal Report Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive LCD liquid crystal display
138. ling CNG tones If it hears them the machine takes over the call and receives the fax If it doesn t hear CNG tones the machine lets the TAM continue playing your outgoing message so your caller can leave you a voice message The TAM must answer within five rings the recommended setting is two rings The machine cannot hear CNG tones until the TAM has answered the call and with five rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes you must reset your external TAM to four rings Connections The external TAM must be plugged into the left side of the machine in the jack labeled EXT Your machine cannot work properly if you plug the TAM into a wall jack If You Subscribe to your Telephone Company s Unique Ring Service You may connect an external TAM to a separate wall jack only if you subscribe to your telephone company s Unique Ring service have registered the distinctive ring pattern on your machine use that number as a fax number and have set your machine s Receive mode to MANUAL The recommended setting is three or four rings on the external TAM when you have the telephone company s Unique Ring service If You Do NOT Subscribe to Unique Ring Ser
139. ls for example telephone banking follow the directions below If you have touch tone service you do not need this feature to send tone signals Lift the handset of an external phone Press Digits dialed after will send tone signals When you hang up the machine returns to pulse dialing service AUTO DIAL NUMBERS AND DIALING OPTIONS Telephone Services Custom Feature T Your machine supports the Unique Ring and Caller ID telephone services offered by some telephone companies If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service or on alarm system custom feature on your telephone line it may create a problem in the operation of your machine If you have Voice Mail on you phone line please read the following carefully Unique Ring The term Unique Ring is used to identify a phone company service that is given many names depending on the telephone company you are using For example this service may be called SmartRing RingMaster Teen Ring Indent a Call or Indent a Ring What Does Your Telephone Company s Unique Ring Do Your telephone company s Unique Ring service allows more than one number to be on the same phone line If you need more than one phone number it is an inexpensive alternative to paying for an additional line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have
140. mit is when you set up your machine to wait with an original in the ADF so another fax machine can retrieve it Place the original face up in the ADF or face down on the scanner glass Press Features 2 2 7 Press or to choose ON or OFF and then press Enter Yes Press 1 if you want to select additional settings The LCD returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings Press Send Receive and wait for the fax to be polled TX SETTINGS Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your machine to do three types of easy dialing One Touch Speed Dial and Groups for Broadcasting of faxes You can store names with these numbers for easy identification If you must wait for another dial tone at any point in the dialing sequence store a pause at that point in the number by pressing Redial Pause Each key press adds a 3 5 second delay If you lose electrical power auto dial numbers stored in memory will not be lost Storing One Touch Dial Numbers You can store 32 fax phone numbers that you can dial by pressing one key and Send Receive To access numbers 17 to 32 hold down the Shift key When you press a One Touch dial location the LCD shows the name or number as the call is dialed See One Touch Dialing page 7 4 One Touch keys are the 16 keys numbers 01 32 located on the left side o
141. ne line Vertical Black Lines When If the copy you made shows the same problem your scanner Sending is dirty See Cleaning the Scanner page 19 15 Handling Incoming Calls Transferring a Fax Call to the If you answered at an extension phone press your Fax machine Receive Code default setting is 51 When your machine answers hang up Copy Quality Difficulties Vertical streaks appear in Sometimes you may see vertical streaks on your copies Either copies the scanner or the primary corona wire for printing is dirty Clean them both See pages 19 15 and 19 17 General Printing Difficulties The machine does not print Check the following e The machine is plugged in See page 2 8 e The toner cartridge and drum unit are installed properly See page 2 4 e The interface cable is securely connected between the machine and computer See Quick Setup Guide e Check to see if LCD is showing an error message See page 19 1 to 19 3 The machine prints Reset the machine or unplug the electrical cord and plug it unexpectedely or it prints back in Check the primary settings in your application garbage software to make sure it is set up to work with your machine The machine cannot print full The machine received a very complex print job and could not pages of a document process part of the page This print may be solved in several ways If you are using Windows 95 98 98SE Me 2000 Professional or Windows NT Work
142. nfiguration Category File Function Environment Sets the Buzzer on off Color for Remote Print Console For more information on RPC see the Help Information in the program 12 6 FOR DOS USERS Using the Machine as a Printer Special Printing Features Windows Printing The dedicated printer driver and TrueType compatible fonts for Microsoft Windows 95 98 98SE Me XP and NT4 0 2000 Professional are available on the CD ROM supplied with your machine You can install them easily into your Windows system using our installer program The driver supports our unique compression mode to enhance printing speed in Windows applications and allows you to set various printer settings including economy printing mode and custom paper size Popular Printer Emulation Support The machine supports HP LaserJet IIP printer emulation mode If you use DOS application software you can use HP LaserJet IIP emulation mode for printer operations Use the Remote Printer Console program to set the printer emulation Remote Printer Console Program for DOS The Multi Function Suite CD ROM supplied with your machine includes the utility program Remote Printer Console RPC When you operate your computer in the Disk Operating System DOS environment RPC lets you easily change the machine s default settings such as fonts page setup emulations etc RPC also provides a status monitor Terminate and Stay Resident TSR program It ru
143. ng Fax Message s ss0sseeeeeeeeeeeeceeeeeeeeeees 9 5 Changing Fax Forwarding Numbet cccccccceeeeeeeeeees 9 5 Printinge RED ONES sssrinin anniina 10 1 Machine Settings and Activity ccccccccccccccceeeeeeeeeeeeeeeeeaeeeeas 10 1 Customizing the Job Status Report cc cseeeeseeeeeeeeees 10 1 Setting the Journal Interval cc ccccccceeeeeeeeeeeeneeeees 10 1 Using the Reports Rey wesiscuccadensescavsvavesesesnoudeastvensaaadsueevabes 10 2 Makme COGS sssaaa EE 11 1 Basic Copy Operations ccccccssssseeesseeceeeecceeeeeeeeeeeeeeeeeees 11 1 Making a Single Copy Using the ADP 11 1 Making Multiple Copies Using the ADP 0 11 1 Single or Multiple Copies Using the Scanner Glass 11 2 Out of Memory Message ccccccccccccccccseeceeeeeeeeeeeeeeenseeees 11 2 Temporary Copy SCtinos sicccssuucsssesnsesnnevsewaueieducctsteasdenetunsentecs 11 3 Copying Using Multiple Settings ceeeeeeeeeeeeeeeeees 11 3 Using Enlarge Reduce Key ssseseseeeeeeeeeeseeeeeeeeees 11 3 CODY Contis acsee dauiensnandeteadssnosStenduancsines 11 4 Using the Options Key ccccccsssssssssesseeeeseeeeeseseesseeeees 11 5 Copy Mode Type of Original c ssssseeeeeseeeeeeeeeees 11 5 Sorting Multiple Copies Using the ADP 11 5 Special Copy Options Using the ADP cceeeeeee 11 6 Special Copy
144. nish HP German e PC 8 ISO21 German e PC 8 D N ISO15 Italian e PC 8 Turkish ISO6 ASCII e PC 850 Legal e PC 852 ISO2 IRV e PC 860 PC 863 e PC 865 If you want to know which characters are in each symbol character set print the CHARSETS PRN file from The Print Form option in the Direct Access Menu of the Remote Printer Console Program SPECIFICATIONS S 5 HP LaserJet IP ISO Latini Roman amp fj te Oso D 09 es St IS oe O Ts ee a a D A od d ei O hrm oo D oS O D D H fe Ch sa vai cag rag a i a ep ag aa a H H H Fiet Me Haar J gt Re e ie ond et w O om A oo mw gy fF oF em ms fa A amp P ww J gt FNN n ew ee ee SY u s aA 0790 Ow Boat roe a BE OG nh Oe Me Pe Fe ee ee Tee QDOUCOW AU BAH eB HY EBD m ore M SM FW OF wD Het es W TH A hs tr i je woe l Se oe hl M am 5O H m T A De om a oo A a l W A AO A Anr eena o y A H Bi sag a a e ee ei Oe ey Cece D B a oa Roe ea uh tel oo o DU of co of cw ea O a a De eo ta A se se Le UZ E oy O w me ih eel te vl de ope pet o o FE om amp FW we J Se 2 Rm Mee we A O U TT owe Pet aA ewe Se EE Oo nmagm munhHnes EK HHH ee Te t Meoomea OrH sy eH Te O H O e Ae eS wer ems w ATS m r E A A o w oa Eo o o a O r N Mm w h g PP oom a AU eo Ww The following table shows characters available only in the corresponding character set The numbers at the top of the table are code values with which characters are to be replaced in the
145. ns in the background and monitors the printer status as it reports the current status or errors on your PC screen Bi directional Parallel Interface The machine s parallel interface enables it to send memory and printer setup information to the computer Enhanced Memory Management The machine has its own Data Compression Technology which automatically compresses graphic data and downloads font data efficiently into the machine s memory With the machine s standard memory you can avoid memory errors and print most full page 600 dpi graphic and text data including larger fonts USING THE MACHINE AS A PRINTER 13 1 Printing From Your PC 13 2 Multi purpose Paper Cassette The machine s multi purpose paper cassette can be adjusted to feed many sizes of paper letter legal A4 B5 and A5 plain paper When the machine receives print data from your computer it loads paper from the paper cassette Insert the sheet of paper with the side you wish to print on face down in the paper cassette Select the print command from your PC Your PC sends a print command and data to the machine The machine displays the date and time and RECEIVING DATA If there are more pages the machine begins to print the next page automatically When printing 1s finished it returns to online status You may select the proper paper source paper size and page orientation in your application software If your application software does not support
146. nsiecbseceoucees a gt cacamun nisi cecesnethiattateuatancnaants 7 5 US E E ante ca E AEE E tesa 7 6 Fax Redial eergatie nesen asaan ENEN EEE 7 6 Ton PUG oeri EEI E TEN 7 6 Telephone Services sscecccceccecceecccccccoccocecesoossocesocccoceccecececcececceeceeeee 8 1 Custom FC ANUS esae a 8 1 Unigue RINE serre oa EEE 8 1 What Does Your Telephone Company s Unique Ring Do seiscnsivonsesceassanacndeevecnentaveusicennecewes 8 1 What Does 1x2600 s Unique Ring Do cceeeee 8 1 Do You Have Voice Mail cccccceeseesesteeeeteeeeeeeeees 8 2 Before You Choose the Ring Pattern to Register 8 2 Nery LIMPOL A eecceursacianntwenetensnotnasessanss scuseseakdcterndsdeusawetcennsons 8 3 Registering the Unique Ring Pattern cece 8 3 Gli lc 0 en rere rere terrrer errs creene reer errs se reer 8 3 IN Te yy Tine cM MC ssa ae Rasssnntrcetieinet ata eenaepentuaoaneee 8 4 Clearing a Caller ID Stored in Memory eee 8 4 Pei 0S aler TO Lisiera 8 4 Remote Fax Options cccccccssssssssssssscssssssssscssssssssssssssscsssssccssscosoes 9 1 Fax BOTW al C1 Oo cisousassicanoarssbaceroaneaseunneoandcenndesnadcoateacmumenatceenoss 9 1 Programming a Fax Forwarding Numbet cceee 9 1 Setting Remote Retrieval ccccccessssssseeeeeeeeceeeeeeeeeeeeeeeeeees 9 2 Locat Ti ee EEEE 9 2 Using R R PassCOde knnrooceic ian a 9 3 RemiOte Commands essrsirrn ioiei 9 4 Retrievi
147. o Replace the Toner Cartridge A WARNING Just after you use the machine some internal parts of the machine will be extremely HOT So never touch the shaded parts shown in the illustration Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly Caution Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash it with cold water Unpack the new toner cartridge Place the used toner cartridge into the aluminum bag and discard it according to local regulations 19 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE Caution Wait to unpack the toner cartridge until immediately before you install it in the machine If a toner cartridge is left unpacked for a long period of time the toner life is shortened You can use only a genuine Imagistics toner cartridge 817 5 which is specially formulated to ensure top print quality Using another brand of toner cartridge may void your machine s warranty Warranty coverage does not apply to problems caused by the use of 3rd party Toner 3rd party Toner Cartridge or 3rd party Drum unit Gently rock the toner cartidge from side to
148. o select the job you want to cancel and then press Enter Yes _OR If you have only one job waiting go to Step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop Basic Sending Operations Contrast If your document is very light or very dark you might want to set the contrast Use S LIGHT to send a very light document Use S DARK to send a very dark document Place the original face up in the ADF or face down on the scanner glass Press Features 2 2 1 Use or to select AUTO S LIGHT or S DARK and then press Enter Yes Press 1 if you want to select additional settings The LCD returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to Step 5 Enter a fax number and then press Send Receive to send a fax TX SETTINGS 6 6 Mode When you have an original in the ADF or on the scanner glass you can use the Mode key to temporarily change the setting Press Mode repeatedly until the LCD shows the setting you want _OR You can change the default setting for all faxes Press Features 2 2 2 Press or to select the resolution you want and then press Enter Yes Press Stop STANDARD Suitable for most typed documents FINE Good for small print transmits a little slower than Standard resolution EX FINE Good for small print or artwork transmits slower than Fine resolution PHOTO Use
149. oesdnloudes 2 9 Me OMNIS CU OMG eiiie ar aE EN EEEa 2 9 Recording Outgoing Message OGM on External TAM 2 10 Special Line Considerations ccccecceeceececeeeeeeeeeeeeeeeeees 2 11 Two Line Phone System ccccccccesceceeceeeeeeeeeeeeeees 2 11 TABLE OF CONTENTS lil Converting Telephone Wall Outlets 0 0 eee 2 11 Installing machine External Two Line TAM and Two Line Telephone ssssseseseeesseeeeeeeeeeeees 2 12 Multi Line Connections PBX ccceeccccceeseeceeeeeeeeees 2 13 If You are Installing the machine to Work with a PBX 2 13 Custom Features on Your Phone Line 000ceeees 2 13 On Screen ProgramMMingG 0ccccccccssccrscccrccsrsssssccssccsssssssssssssscecees 3 1 User Friendly Programming ccccccccccccceeeceeeeeeeeeeeeeaaeeeaeanaas 3 1 Fedre Mode segresi inas EEE 3 1 Feature Selection Table ccccceesssssccnteceeeeeeeeeeeeeeeeeeees 3 2 PAWN A SOUND sass csiscecsscunsscucescovcncessncractccsnccenoqcees lt ceseceesesacteestacessvcorteorss 4 1 CCCP aL Cec arccainmomnponatnosoncesesoomendicendsunalseandusncevendanamacentaesnanst 4 Setting Paper SIZE catkccsassainessasedndint Gentc snihs vant NRE EA 4 1 Turning on Lower Cassette Option ccccccccccceeeeeeeeeees 4 Setting Cassette Usage s cucescstessabercarsicoudiesscansesensieddesenseediald 4 2 Setting Date and TIME wcesenegevncdecoxeecendeccnsrotens sos sncdevecdeshavenale 4 2
150. of one fax unit to communicate with another Compatibilty is assured between ITU T Groups Contrast A setting that compensates for dark or light originals by lightening dark documents or darkening light originals Cover Sheet Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover sheet at the other end with pre programmed information from memory or you can print a sample cover sheet to fax with your original Cover sheet Message The comment that is on the Cover Sheet This is a programmable feature Delayed Send Sends your fax at a later time that day Delayed Timer You can program a certain time each day that all delayed faxes will be sent on a first come first served basis Dialer Directory A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order GLOSSARY G 1 Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and automatically resends the page s that had an error Electronic Cover Sheet A preprogrammed cover page that is transmitted from the machine s memory eliminating the need for making up cover pages manually extension phone A telephone on the fax number that is plugged into a separate wall jac
151. oft Paper Port is a document management application You will use PaperPort to view incoming faxes and scanned documents PaperPort has a sophisticated yet easy to use filing system that will help you organize your documents It allows you to combine or stack documents of different formats for printing faxing or filing PaperPort can be accessed through the PaperPort program group See On Line Documentation for Multi Function Suite on the CD ROM Visioneer PaperPort OF Xx File Edit Search View Desktop Page Internet Help Hasebirc Page Twain Copy Find Rotate A F z Duplicate Stack E Desktop 3 Articles C Bank Statements C Contacts C Investments C Photographs C Receipts C Saved Faxes C Saved Photocopies Taxes April 1999 April 1999 April 7 1999 2 Letter Claim Form Heath Cae FAXO0000 Claim Form max PaperPort Document 200 DPI Black amp White 25 6K bytes The complete ScanSoft PaperPort Owner s Manual including ScanSoft TextBridge OCR is in the On Line Documentation on the CD ROM This chapter is only an introduction to the basic operations When you install Multi Function Suite ScanSoft PaperPort and ScanSoft TextBridge OCR are installed with it automatically 9 To Uninstall PaperPort and ScanSoft TextBridge For Windows 95 98 98SE and Windows NT Workstation 4 0 Windows ME and Wind
152. on phone press 5 1 wait for fax receiving tones chirps then hang up At an external phone press 5 1 and wait for the phone to be disconnected the LCD shows RECEIVING before you hang up Your caller will have to press Send Receive to send the fax For FAX TEL Mode Only When the machine is in FAX TEL mode it will use the F T Ring Time double ringing to alert you to pick up a voice call If you re at the machine you can lift the handset to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 5 1 Changing the Fax Receive Code The preset Fax Receive Code 5 1 may not work with some telephone systems If you are always disconnected when accessing your external TAM remotely try changing the Fax Receive Code from 5 1 to Press Features 2 1 4 Press or to select ON or OFF and then press Enter Yes If you want to enter a new Fax Receive Code and then press Enter Yes Press Stop RX SETTINGS 5 5 5 6 Printing a Fax in Memory If you use Remote Rtrv or Fax Forward features you can still print a fax from memory when you are at your machine Press Features 2 5 2 Press Send Receive After printing is finished and then press Stop Polling Polling is the process of
153. oner cartridge Conserves power Selects dialing mode Turn LOWER CASS ON if you purchased the optional Lower Cassette Number of rings before the machine answers in FAX TEL FAX MANUAL or TAM mode Sets the time for double ring in Fax Telephone mode Receive fax messages without pressing the Send Receive key Activate or Deactivate the machine from a remote location You can also personalize these codes Reduces size of Sets up your machine to poll another fax machine Turn ON if PC is connected to machine for PC receiving of messages not The factory setting option is shown in bold ON SCREEN PROGRAMMING 3 3 Main Feature Feature Selections 2 FAX 2 TX 1 CONTRAST AUTO Changes lightness continued SETTINGS or darkness of a fax S LIGHT you are sending S DARK STANDARD Changes the default oe setting of fax PHOTO resolution 3 DELAYED Sets the time of day TIMER that delayed faxes will be sent Submenu Options Descriptions 4 DELAYED Sends documents 6 10 SEND later 5 BATCH TX Sends all delayed faxes that are to the same fax number and at the same time as one transmission 6 TX FROM ADF without using memory 7 POLL Sets up your machine with a document to be retrieved by another fax machine 8 COVER SHEET sends a cover page you program PRINT SAMPLE 9 COVER Programs MESSAGE customized message for fax cover page 0 OVERSEAS Adjusts fo
154. ones last for only about 60 seconds after the number is dialed Therefore it s important for the receiving machine to answer the call in as few rings as possible When you have an external telephone answering machine TAM on your fax line your TAM will determine the number of rings before the call is answered Pay special attention to the directions for connecting a TAM to your machine in Chapter 2 Assembly and Connections ECM Error Correction Mode ECM is a way for the machine to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Sufficient memory must be available in your machine for this feature to work INTRODUCTION 1 5 i Assembly and Connections Packing List Make sure you have the following items Bi directional Parallel Cable Toner and S Drum Unit Assembly Filter Core For USB Cable NN Telephone Line Cord Owner s Manual N a XP User s Guide Quick Setup Guide Whenever you transport the machine use the packing materials that came with your machine If you do not pack the machine correctly you may void your watranty 2 1 ASSEMBLY AND CONNECTIONS Choosing a Location Place your machine on a flat stable surface such as a desk Select a place that is fre
155. opes and special print media one at a time into this slot You do not have to remove paper from the paper cassette For information about Acceptable Paper see page 2 5 Insert the sheet of paper with the side you wish to print on face up in the manual feed slot Use the manual feed slot to print or copy on A envelopes labels card stock or thicker paper USING THE MACHINE AS A PRINTER 13 3 13 4 Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver Insert the sheet of paper for Portrait vertical or Landscape horizontal with the side you wish to print on face up in the manual feed slot Align the paper at the center of the manual feed slot and insert it all the way Adjust the paper guides to the width of the paper Manual Feed Slot Loading More than One Sheet of Paper Open the Setup dialog box of the Windows printer driver and select Manual Feed in the Paper Source section Follow Steps and 2 above to load the first page The machine starts printing automatically After the first page is printed the LCD displays Insert the next sheet of paper to resume printing Repeat Steps 1 and 2 until you have finished printing To stop or clear the manual feed turn the machine offline by pressing the Reset key OR Stop it with a PC command If you do not select Manual Feed and insert a page in the manual feed slot the machin
156. ows 2000 Professional Select Start Settings Control Panel Add Remove Programs and the Install Uninstall tab Select PaperPort from the list and click the Add Remove button 16 1 USING SCANSOFT PAPERPORT AND SCANSOFT TEXTBRIDGE Viewing Items in ScanSoft PaperPort PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created using other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it you can also double click a non PaperPort item to open it Vi C Fie Edit Search View Desktop Page Internet Help File Edit Search View Page Annotations Internet Help 2 amp z c Aa F Z pe j Explores E 8 amp el Io o D RSI Fetual Size Zoom In April5 1999 April 7 1999 Health Care A i SSS E Benefits Y I E Lo amp i ss E m Ea E mAISEERYROOWA amp ie
157. r Group 1 Use the dial pad to enter the Group number and then press Enter Yes For example press 1 for Group 1 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing For example for One Touch key 05 and then press One Touch key 05 For Speed Dial location 09 press Search Speed Dial and then press 0 9 on the dial pad The LCD shows 05 09 When you re finished adding numbers press Enter Yes Use the dial pad and the chart on page 4 4 to enter a name for the Group and then press Enter Yes For example NEW CLIENTS Press Stop You can print a list of all One Touch and Speed Dial numbers See Chapter 10 Printing Reports Dialing Options T When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored Search You can search for names you have stored in One Touch and Speed Dial memories Names are stored alphabetically See Storing One Touch Dial Numbers page 7 1 and Storing Speed Dial Numbers page 7 2 Place the original face up in the ADF or face down on the scanner glass Press Search Speed Dial and then enter the first letter of the name you re looking for Press or to search the name that are stored alphabetically AUTO DIAL NUMBERS AND DIALING OPTIONS 7 3 When the LCD shows the name you want to call press Send Receive to begin dialing If you use the
158. r MODE sometimes difficult overseas transmissions not The factory setting option is shown in bold 3 4 ON SCREEN PROGRAMMING Va Feature 2 FAX continued Submenu 3 DIALER SETTING 4 SETUP REPORTS 5 REMOTE FAX OPT Feature Selections 1 ONE TOUCH 2 SPEED DIAL 3 SETUP GROUPS 2 JOURNAL RMT RTV FX FWD PRINT FAX Options ON IMAGE INC INC IMAGE 6 12 24 Hours 2 4 7 Days OFF REMOTE RETRIEVE FAX FORWARD OFF Descriptions Store One Touch numbers so you can dial by pressing only one key and Send Receive Store Speed Dial numbers so you can dial by pressing only four keys and Send Receive Sets up a Group number for broadcasting Initial setup for Job Status Report and Journal Storing incoming faxes in memory for remote retrieval _OR Sets the machine to forward fax messages Prints incoming faxes stored in the memory not The factory setting option is shown in bold ON SCREEN PROGRAMMING 3 5 Main Feature 2 FAX continued Submenu JOBS 0 MISCELLA NEOUS 3 COPY 1 COPY MODE 2 CONTRAST 3 PAPER TYPE 4 PRINTER 1 PRINT OPTIONS 2 RESET PRINTER 3 6 6 VIEW DEL Feature Selections ON OFF SET 2 CALLER ID 1 INTERNAL 2 CONFIGURA Options DISPLAY Descriptions Check which jobs are in memory OR cancel a delayed fax or polling job Uses the telephone
159. re Refer to your software application manual You can use plain paper envelopes transparencies and labels that are made for laser machines For information on paper you can use see Acceptable Paper page 2 5 See Paper Jam page 19 3 Print Quality Difficulties Printed pages are curled Printed pages are smeared Printouts are too dark or light Printed pages contain white stripes White Stripes or Faint Images Printed pages are stained corona with toner or have vertical stripes Dark Stripes or Toner Stains Printed pages have white spots in black text and graphic areas B White Spots Thin Paper 171b 18 41b can cause this problem Make sure you select the Paper Type that suits the paper in your multi purpose sheet feeder See Paper Type page 11 8 and 11 9 and Media Type page 14 4 Rough surfaces or thick media can cause smeared pages OR the toner to smear Make sure you select the correct Paper Type that suits the paper in your multi purpose sheet feeder See Paper Type page 11 8 and 11 9 and Media Type page 14 4 Adjust the print conditions in the Print Density setting It has been factory set to the middle position See Setting the Print Density page 5 4 You may fix this by wiping the scanner windows with a clean soft cloth See Routine Maintenance and Cleaning the Drum Unit on pages 19 15 and 19 17 If you still see white stripes or faint images and the
160. rt it to editable text and display it in your word processor application for further editing Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the machine Copy Keys Temporary Settings Enlarge Reduce Lets you reduce or enlarge copies depending upon the ratio you select Contrast Lets you make a copy that is lighter or darker than the original Options You can quickly and easily change your temporary settings for each copy Clear Settings Resets your temporary copy settings back to the factory default settings Use this key when you do not want to wait 45 seconds for the temporary settings to clear automatically Copy Makes a copy Facsimile Keys Search Speed Dial Lets you look up numbers stored in the dialing memory Also lets you dial stored phone numbers by pressing a plus a two digit number Answer Mode Use to select how the machine will handle incoming calls Redial Pause Redials the last number that was called Also inserts a pause in autodial numbers Manual Telephone Fax Lets you dial fax numbers Stop Stops a fax cancels an operation or exits from menu mode Send Receive Starts an oeration such as sending a fax INTRODUCTION 1 3 About Your Machines 1 4 If you re a first time machine user fax operation might seem a little mysterious Soon you ll recognize the unusual fax tones on your phone line and be able to send
161. s City State Province Zip Code Post Code _ lt Bemove Count A egion Business Phone Divide Character f Tab Select the data fields you wish to Import from the Available Items column and then click Add gt gt het Select the fields from the Available Items list in the same order they are listed in the Import text file Select Divide Character Tab or Comma based on what file format you are importing Select the OK button to import the data 17 11 SETTING UP AND USING PC FAX Type the name of the file and then select Open Look in E My Documents Al Eil Files of type Vcard vof Cancel ei Setting Up Cover Page Access the PC FAX Cover Page Setting from the FAX Sending dialog box by clicking The PC FAX Cover Page Setup dialog box will appear PC FAS Cover Page Setup IY Cover page On To Comment Clear Mame oe Smith Department Sales Company Jirmagistics International Ine Form From Name Taro Nagoya TE Jan 239 456 7890 FAY 0123 456 7890 I Import BMP file Browse E Mail Jabed efad co ip File name CVRPAGE BMP Department Sales Alignment Left Center Company Jirmagistics International lc c Right Address Kawagisi 9 9 9 Wallpaper Address MIZUHO NAGOYA M Count cover page ie Type Type Preview Default Cancel SETTING UP AND USING PC FAX 17 12 To You can enter information in each box If you are sending a
162. s line will ring the number of times you selected in Ring Count You can let the machine pick up and detect if it s a fax or voice call If it s a fax call the machine prints the fax If it s a voice call the machine signals you with a double ring for the length of time you selected in F T Ring Time Even if the caller hangs up during the double ringing the machine continues for the set time EXT TEL RX When you use this feature you don t have to press Send Receive when you answer a fax call Selecting ON allows the machine to receive fax calls automatically even if you lift the handset of an extension or external phone When you see RECEIVING on the LCD or when you hear chirps through the handset of an extension phone just replace the handset and let your machine do the rest Selecting OFF means you ll have to activate the machine yourself by lifting the handset of an external or extension phone and then pressing Send Receive on the machine or by pressing 5 1 if you are not at your machine See Operation from Extension Telephone page 5 5 If you ve set the feature to ON but your machine doesn t automatically connect a fax call when you lift a handset press the Fax Receive code 5 1 on the external or extension phone If you send faxes from a computer on the same phone line and the machine intercepts them set EXT TEL RX to OFF RX SETTINGS 5 3 Press Features 2 1 3 Use or to select ON or O
163. s product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult your dealer or local power company Use only the power cord supplied with this machine This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug by using an adapter Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating The total of all products plugged into the wall outlet must not exceed 15 amperes USA only Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product This product has no ON OFF switch In case the main power to the machine must be disconnected quickly it is very important that you have easy access to the main plug and the main socket where the plug is connected IMPORTANT INFORMATION
164. scanner glass press Send Receive again Speed Dialing Place the original face up in the ADF or face down on the scanner glass Press Search Speed Dial and then press the two digit Speed Dial number Press Send Receive One Touch Dialing Place the original face up in the ADF or face down on the scanner glass Press the One Touch key of the location you want to call Press Send Receive If you try to use a One Touch or Speed Dial location with no number stored in it you hear a warning sound and LCD shows NOT REGISTERED The LCD returns to normal after 2 seconds Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make acall Rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up separately in any combination You can even include manual dialing using the dial pad The combined number will be dialed in the order you entered it as soon as you press Send Receive See Storing One Touch Dial Numbers page 7 1 You store 555 on One Touch key 03 and 7000 on One Touch key 02 If you press One Touch 03 02 and Send Receive you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the
165. side five or six times to distribute the toner evenly inside the cartridge Remove the protective cover Insert the new toner cartridge in the drum unit until it clicks into place Drum Unit Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the Home position v before reinstalling the drum unit assembly TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 19 Reinstall the drum unit and close the front cover oe e ZLA SLZ Replacing the Drum Unit The machine uses a drum unit to create print images on paper If the LCD shows CHANGE DRUM SOON the drum unit is near the end of its life and it is time to purchase a new one Even if the LCD shows CHANGE DRUM SOON you may be able to continue printing without having to replace the drum unit for a while However 1f there is a noticeable deterioration in the output print quality even before CHANGE DRUM SOON appears then the drum unit should be replaced You should clean the machine when you replace the drum unit See page 19 17 Caution When removing the drum unit handle it carefully because it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water The drum unit is a consumable item and it is necessary to replace it periodically There are many factors that determine the actual drum life such
166. ssesseeeseeeceeececeeeeeeeeeeeeees 15 13 MOD a occ ce nts bcceobe abet A 15 14 Scanner Settings sscstraastsngeiiectaneca aiietomatcceaeaeneinenmsesboecesencets 15 14 Oy CN ea E E E 15 14 Sd a AX epena 15 15 Scanner NS essri 15 15 Fax SoN S ateri eaaa paR E 15 15 Using ScanSoft PaperPort and ScanSoft TextBridge 16 1 Using ScanSoft PaperPort and TextBridge c000 16 1 Viewing Items in ScanSoft PaperPort 0cceeeee 16 2 Organizing Your Items in Folders eecceeeeeeeeeees 16 2 Links to Many Other Applications seeeseeeeeeeeees 16 3 Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit 16 3 Importing Items from Other Applications 006 16 3 Exporting Items in Other Formats 0 0seeeseeeeeeeeees 16 4 Exporting an Image File ccecceeccccecceeeeeeeeeeeeees 16 4 Accessing the SCANNED voc5 ites sonetinsndsvantbiends senctaiteabasadiadrerendews 16 4 Scanning an Image into Your PC ceeeesseneesseeeeees 16 5 Settings in the Scanner WindOW ccccccecceeeeeeeeeeeeeeeeees 16 5 TITAS APE inetd goes sect E E O A E 16 5 Oain A E E E E T 16 6 CSTO erin EEA AEE T 16 7 PreScanning an Mage cc ccc ceesseseessseeeseeeeeseeeesseeseeseeeees 16 8 Setting Up and Using PC FAX ccssssssssssssscssssscccccsscssssssscsssees 17 1 roduc OU seach acrcsaide wade nadecsaasansatassaeueasee E 17 1 R
167. ssette completely out of the machine Slide the paper width and length adjusters to the position for the paper size you are using IS ow 7 tines f LA o NINN 5 ASSEMBLY AND CONNECTIONS 2 6 Fan the paper well Load paper in the paper cassette Press down on the paper to flatten it in all four corners keeping the paper level below the guide The cassette can hold up to 250 sheets of 20 Ib 75g m7 paper Maximum Paper Height Guide Slide the paper cassette into the machine until it locks into place Manual Feed Slot Use the manual feed slot to print or copy on envelopes labels transparencies card stock or thicker paper The manual feed slot is above the paper cassette Load paper or envelopes one at a time You do not have to remove paper from the paper cassette You do not have to choose Manual Feed in the Setup dialog box of your printer driver Insert the sheet of paper for Portrait vertical or Landscape horizontal with the side you wish to print on face up in the manual feed slot Align the paper at the center of the manual feed slot and insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller Adjust the paper guides to the width of the paper Manual Feed Slot 2 7 ASSEMBLY AND CONNECTIONS Connecting the machine Connect the power cord Connect the telephone line cord Connect one end of the telephone line cord
168. sssssssssssssssssssssssscseeees 13 1 Special Printing Features ccccccssssssssseeeeeceeeeeeeeeeeeeeeeeeees 13 1 Windows Printing ccccceccccecescescsscsscsessssessesessseeeeees 13 1 Popular Printer Emulation Support cccccecceceeeeeeeeees 13 1 Remote Printer Console Program for DOS 0 13 1 Bi directional Parallel Interface ccc cccceceeeeeeeeeeees 13 1 Enhanced Memory Management ccccccceeeeeeeeeeeeeees 13 1 Printing From Your PC sciscdsisrececisnchaenanconanoiandetes raeiasteseceabocsetes 13 2 Multi purpose Paper Cassette ccccccccceeeeceeeeeeeeeeeeeees 13 2 Two Sided Printing Manual Duplexing ceeee 13 2 Front Output TB UN aire deep aciesastya ncn dabetsancesnasascaceus aun craveuanacanectnncs 13 3 Manual Feed SOL ensatccresets6eoooesand sgcscaddwesnodeneiienaednadesdaaiebands 13 3 Loading One Sheet of Paper cccccccccccccessenteeneesees 13 4 Loading More than One Sheet of Papert 04 13 4 Printing on Thicker Paper and Card Stock 13 5 Simultaneous Printing Faxing ccccccccseeeeeeeeeeeeeeeeeeeeeeeeeees 13 6 Choosing Acceptable Papet cccccccccccccecceeeeeeeeeeeeeeaeeeeaaeaes 13 6 Printer Operation K CY se wscsccnccavrsedaasseseasdeeasiccnsvcdicacezendetseceanertanes 13 7 FS CSE ICV E E A E T 13 7 Printing the Internal Font List 2 0 0 0 cecccccececeeeeeeeeees 13 7 Printing the Print Configuration List
169. st and Graphics Quality options manually Duplex Printing 2 Choosing the Duplex Printing icon displays the Manual Duplex features available Imagistics 2600 Properties x General Details Sharing Ease Advanced Accessories rf as Duples Type Flip on Left Edge Flip on Right Edge Flip on Top Edge Flip on Bottom Edge Flip on Top Edge No Reverse Flip on Bottom Edge No Reverse Binding Offset Offset 0 lt fo lt B im inch Default Cancel Apply Help Manual Duplex Check the Manual Duplex box and there are six types of duplex directions available for each orientation In this mode the machine prints all the even numbered pages first Then the printer driver stops and shows the instructions required to re install the paper When you click OK the odd numbered pages are printed Binding Offset Check the Binding Offset option you can specify the offset value of the binding side in inches or millimeters O 8 inches 0 203 2 mm PRINTER DRIVER SETTINGS 14 6 Watermark 3 You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks Imagistics x2600 Properties E x General Details Sharing Basic Advanced Accessories a 65 eG T Use Watermark IM In backgmund Letter oie 11 in Select Watermark Edit COPY DRAFT Delete Hew Custom Fage Setting
170. st select Brightness Slide the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To Access the Scanner Configuration Screen Place the original in the ADF Right click the appropriate Smart UI button to display Configurations then click it The configuration screen for that Smart UI button will appear To save your settings press the OK button OR To return to the factory default settings press the Restore Defaults button Perform an Operation from the Control Center Screen If you see this screen it means you left clicked a button in the Smart UI window without first placing an original in the ADF SmartUl gt Please insert paper in the scanner before pressing SmartUl buttons Place the original in the machine s ADF and then click OK to return to the Smart UI screen hot If you want to scan the document from the scanner glass please use Scan keys on the control panel 15 6 USING THE WINDOWS BASED SMART UI Scan to File Scan To File Scanner Setting Text for OCR x Modify Settings Destination Folder PaperPort Folder Other Folder Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and
171. station Version 4 0 with the supplied printer driver see the Windows Setup Printing Difficulties section Try to reduce the complexity of your document or reduce print resolution The machine prints first Your computer is not recognizing the printer s input buffer couple of pages correctly full signal Please make sure to connect the printer cable then some pages have text correctly missing TROUBLESHOOTING AND ROUTINE MAINTENANCE 19 7 The machine cannot print full Reduce the printer resolution Reduce the complexity of your pages of a document document and try again Reduce the graphic quality or the OUT OF MEMORY number of font sizes within your application software message occurs My headers or footers appear Most laser printers have a restricted area that will not accept when I view my document on print Usually these are the first two lines and last two lines the screen but do not up when leaves 62 printable lines Adjust the top and bottom margins I print them in your document to allow for this Scanning Difficulties TWAIN Errors appear while Make sure the TWAIN Driver is selected as the primary scanning source In PaperPort from the File menu select File select source and then highlight the TWAIN Driver and click Select Software Difficulties You see the New Hardware Click on Do not install a driver Windows will not prompt Found message on your PC you again and click OK
172. t Press Stop Printing the Print Configuration List You can print a list of current printer settings Press Features 4 1 2 Press Send Receive The machine prints the settings Press Stop Restoring Factory Default Settings You can return the machine to original factory settings Permanent fonts are restored macros in the temporary settings are cleared You can change user settings using the Remote Printer Console program See page 12 1 Press Features 4 2 Press 1 to restore the factory settings OR Press 2 to exit without making a change Press Stop USING THE MACHINE AS A PRINTER 13 7 Printer Driver Settings Using the ix2600 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer using a printer command language or page description language The printer drivers are on the supplied CD ROM Features in the Printer Driver hot The screens shown in this section are from Windows 98 The screens on your PC may vary depending on your Windows Operating System For more detailed information please see the on line Help in the printer driver You can also change settings by clicking the illustration on the left side of the tab screen 14 1 PRINTER DRIVER SETTINGS Basic Tab Imagistics 2600 Properties L ic 1 B gt Gallete Plain Paper f a 9 Auto Select M Same asFiistpage 7
173. t a glance 3 2 Real Time Transmission 6 5 redial 6 4 remote fax options 9 1 remote printer console 13 1 remote retrieval commands 9 4 getting your faxes 9 5 R R Passcode 9 3 setting 9 2 reports 10 1 HELP programming at a glance 10 2 how to print 10 2 list of your stored numbers 10 2 Transmission Verification 10 2 resolution Mode fax Standard Fine Superfine Photo 6 7 S 1 print S 2 scan 16 5 Ring Count setting 5 2 INDEX l 3 Safety Instructions 20 5 scan Windows 16 1 Scanner Lock 2 3 19 12 Setup Date and Time 4 2 Machine ID fax header 4 3 shipping the machine 19 12 simultaneous printing faxing 13 6 Smart UI using and configurating 15 1 to 15 15 software Windows Control Center 15 1 for DOS users 12 1 PaperPort 16 1 exporting an image file 16 4 PC FAX 17 3 prescanning an image 16 8 scanning into PC 16 4 16 5 uninstall 16 1 viewing faxes and files 16 2 ScanSoft TextBridge OCR 16 1 Speed Dial changing 7 2 dialing 7 4 listing 10 2 storing 7 2 l 4 INDEX TAM telephone answering machine 5 1 connecting 2 8 recording outgoing message 2 10 telephone external 2 9 text entering 4 4 corrections 4 4 special characters 4 4 toner cartridge installing 2 4 replacing 19 17 19 18 toner saver 4 5 transparencies 2 7 troubleshooting 19 1 error messages on LCD 19 1 if you are having difficulty 19 6 copy quality 19 7 DOS setup 19 9 incoming calls 19 7 paper handling 19 9 phone line or connec
174. t the application represented by the icon A typical use of the Link Bar is to select an item and then fax it This sample Link Bar shows several applications with links to PaperPort Prose aSYy avy 479 If PaperPort does not automatically recognize one of the applications on your computer you can manually create a link using the Create New Link command See PaperPort Help for more information about creating new links Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit Software by Scans oft a ScanSoft TextBridge OCR is automatically installed with PaperPort when you install Multi Function Suite on your computer PaperPort can quickly convert the text on a PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your application if it is already on your computer You can convert the entire item or by using the Copy As Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application Padme eS Yay Ose Importing Items from Other Applications In addition to scanning items you can bring items into PaperPort in a variety of ways and
175. tion 19 6 printer 19 7 printing or receiving faxes 19 6 scanning 19 8 sending faxes 19 7 software 19 8 two line phone system 2 11 2 12 User Settings 10 2 volume setting beeper 4 5 ring 4 5 speaker 4 5 If you plan to receive fax messages while away from your machine carrying the Remote Retrieval Access Card printed below will serve as a convenient your wallet or organizer Keeping it handy will help you derive the full benefit reminder of the retrieval procedures Simply cut out the card and fold it to fit of your machine s forwarding paging and remote retrieval features Remote Retrieval Access Card Se oa ene ee a ee eee Q dn suey 9 POYSTUL 91 NOA UIM JUTU IY S 0 Q G SSAd G 0 6 S8ald PURLILHOD e JaJUA sdaeq poys 7 19y Y NOILYY3d0 SLOWAY 1X3 sagesso ON Sd30q ON s asessoul xey d aq Sud J ssaid YVA POATIINI SISLSSOUT JO SPUTY OY S LUSIS JAW AL z ssaid TAI XVA 6ST IPOJ ssad0V eang NOUI sod Said HOVIN UAMSNVIINWL of vay Joqua Ayayerpowunt sdoaq pue siomsur ouryorw inok UAM Z 8 6 SSeld QU0 YONO SUISN SUTYORUN xe e WO Joquinu xez mo eI 4 SOW SHOP SONVHD Ce ee a ee po Ssad9V BAII 9Y Iowy Huisn SOSBSSA ON sd aq Joys s osessour xey daaq Suoj L Z 6 SSald aliha ENEON WAFsLAY ALOWAY SNLVLG SNIAOaY 4039 EE en I Fold gt R 1 REMOTE RETRIEVAL ACCESS CARD Changing R R Passcode 1 Press Fea
176. tions and or to select OPT PAPER TYPE and then press Enter Yes Press or to select your type of paper and then press Enter Yes Press Copy OR Press or for additional settings Changing Default Copy Settings Press Features 3 to change default settings for Copy mode These settings will remain until you change them again by pressing Features Adjust the Copy Mode and Contrast settings By pressing a number you can adjust copy settings as shown in the following chart Press or to scroll through the options for each setting Press Enter Yes to save your selection Press Stop OR Press to select the next setting you want to change Press Features and 3 1 COPY MODE AUTO EXT HOTO 2 CONTRAST BEHOLD 3 PAPER TYPE HIN HICK THICKER __ isdefauit MAKING COPIES 11 8 Mio 11 9 Copy Mode Type of Original You can select the Copy Mode for your type of original The default setting is AUTO which is used for originals that contain both text and photographs TEXT is used for originals containing only text PHOTO is used for copying photographs Press Features 3 1 Press or to choose the type of original AUTO TEXT or PHOTO and then press Enter Yes Press Stop Copy Contrast You can adjust copy contrast to make copies darker or lighter Press Features 3 2 Press to make a copy lighter OR Press to make a copy darker and then press Enter Yes Press Stop Paper Type You
177. tions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary IMPORTANT INFORMATION The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment
178. tray OK Cancel Apply Help 14 13 PRINTER DRIVER SETTINGS Features in the Printer Driver For Windows 2000 XP The Windows 2000 XP printer driver utilizes Microsoft s uni driver architecture The following section describes the driver features and selections available for Windows 2000 XP General Tab gt Imagistics ix2600 Properties General Sharing Ports Advanced Security Device Settings GA Lge imagistics w2600 Location Comment Model Imagistics ix2600 Features Color Mo Paper available Double sided Ho Letter Staple No Speed 14 ppm Masimum resolution 600 dpi coed s Printing Preferences In the General tab click the Printing Preferences button to access the Layout tab PRINTER DRIVER SETTINGS 14 14 Layout Tab 4 2 Imagistics ix2600 Printing Preferences 1 Orientation Select the Orientation which is how your document will be positioned on the paper Portrait or Landscape Portrait Landscape 14 15 PRINTER DRIVER SETTINGS 2 Pages Per Sheet You can select 1 2 4 6 9 or 16 pages to be printed on one sheet of paper The image of each page will be reduced as needed to fit on the paper 2in1 4in Paper Quality Tab at Imagistics ix2600 Printing Preferences Layout PaperGQuality Tray Selection Advanced 1 Paper Source Possible paper sources are Automatically Select Auto
179. ttings and go to the next step Faxing from the ADF Automatic Document Feeder The ADF can hold up to 50 pages feeding each one individually through the machine Use standard 20 1b 75g m paper when using the ADF Always fan the pages well before placing them in the ADF DO NOT use curled wrinkled folded ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric To fax this kind of original see Faxing from the Scanner Glass page 6 3 Make sure originals written with ink are completely dry Before you send a fax press Mode to select the resolution for the type of original you are sending See Mode page 6 7 TX SETTINGS Originals to be faxed must be from 5 8 to 8 5 inches wide and between 5 to 14 inches long Insert originals face up top edge first Adjust the paper guides to fit the width of your original Stagger the pages Then place them in the ADF until you feel Originals are Face Up in the ADF AAD Document IT Stopper the first page lightly touch the feed roller Pull up the document stopper Document Stopper TX SETTINGS 6 2 Faxing from the Scanner Glass You can use the scanner glass to fax one page at a time or pages of a book Originals can be Letter or A4 size 8 5 inches to 11 7 inches To use the scanner glass the ADF must be empty Document C omi are Cover Face Down Lift the document cov
180. tures 2 5 1 2 Press Jor H to select REMOTE RETREIVE and then press Enter Yes 3 Enter a three digit number from 000 to 999 The cannot be changed 4 Press Enter Yes 5 Press or H to select Local Print ON or OFF and then press Enter Yes 6 Press Stop lt Fold Fold gt Remote Commands Remote Rtrv Fax FORWARDING SETTING Press 9 5 thento Turn feature off press 1 Select Remote Rtrv press 2 Select Fax Forwarding press 3 Program Fax Forwarding Number press 4 Enter the new fax number where you want your fax messages forwarded and press RETRIEVE A FAX Press 9 6 then to Retrieve all faxes press 2 then enter the number of remote fax machine and press After the beep hang up and wait Erase all fax messages press 3 REMOTE RETRIEVAL ACCESS CARD R 2 Imagistics www imagistics com Imagistics International Inc 100 Oakview Drive Trumbull CT 06611 lmagistics International Inc 2002 FX30087 08 01 02
181. uttons To register an address on a Speed Dial location Click the Speed Dial location you want to program Click the address or group you wish to assign to the Speed Dial location Click the Add gt gt button to program the Speed Dial location To clear a Speed Dial location Click the Speed Dial location you want to clear Click the Clear button SETTING UP AND USING PC FAX 17 6 17 7 The Address Book From the Start menu select Programs Multi Function Suite and then click Address Book The Address Book dialog box will appear i Address Book _ OW x File Edit Help ie 2 wt 906 555 1234 John Roller 908 704 2312 SETTING UP AND USING PC FAX Setting Up a Member in the Address Book In the Address Book dialog box you can add edit and delete stored information for members and groups In the Address Book dialog box click the icon to add a member The Address Book Member Setup dialog box will appear Name i Company Department Street Address City ip CodePost Code Business Phone Fax E Mail MFC E mail Address JloeSmith SCT le Mo Saes Job Title Eales Re O 00 SomeStret 0 Poo State Province Ms osso County A egion USA 908 555 1234 Home Phone 908 555 1234 Mobile Phone 0 joe smithi conn CO Cancel In the Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click the OK button to save the member
182. ve all faxes Enter the number of a remote fax machine to receive stored fax message s See Page 9 5 3 Erase fax from the If you hear one long beep you can erase fax message s memory from the memory 97 Check the Receiving Status 1 Fax You can check whether your machine has received any fax message s If yes you will hear one long beep If no you will hear three short beeps 1 TAM ANSWER MACH If you hear one long beep you can change the Answer 2 FAX TEL oer If you hear three short beeps you cannot change it 3 FAX ONLY 90 Exit After a long beep you can exit remote retrieval 9 4 REMOTE FAX OPTIONS Retrieving Fax Messages Dial your fax number When your machine answers immediately enter your R R Passcode 1 5 9 As soon as you hear two short beeps use the dial pad to press 9 6 2 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded followed by You cannot use and as dial numbers However if you want to store a pause and then press After you hear your machine beep hang up and wait Your machine calls the remote fax machine The remote fax machine prints your fax messages Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine Dial your fax number When your machine answers immediately enter your R R Passcode 1 5 9 When you hear two short be
183. vice You must plug your TAM into the EXT jack of your machine If your TAM is plugged into a wall jack both your machine and the TAM will try to control the phone line See on page 2 10 ASSEMBLY AND CONNECTIONS Do not connect a TAM elsewhere on the same phone line Plug the telephone line cord from the wall jack into the left side of the machine in the jack labeled LINE Plug the telephone line cord from your TAM into the left side of the machine in the jack labeled EXT Make sure this cord is connected to the TAM at the TAM s telephone line jack and not its telephone set jack Set your external TAM to four rings or less The machine s Ring Count setting does not apply Record the outgoing message See below Set the Receive mode to TAM Recording Outgoing Message OGM on External TAM Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds See EXT TEL RX page 5 3 End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 5 1 and Start We recommend beginning your OGM with an initial 5 second silence bec
184. wer the machine redials the number auto reduction Reduces the size of incoming faxes Batch Transmission As a cost savings feature all delayed faxes to the same fax number will be sent as one transmission Beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted beeper volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Caller ID A service purchased from the Telephone Company that lets you see the number or name of the party calling you Your machine stores the latest callers so you can print a Log view caller information register selected callers as auto dial numbers Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a machine is calling communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static coding method Method of coding the information contained in an original All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and Joint Bi level Image export working Group JBIG if the receiving machine has the same capability compatibility group The ability
185. x number using One Touch Speed Dial Search or the dial pad See Speed Dialing page 7 4 Press Send Receive Manual and Automatic Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to retry the number If you re sending a fax automatically and the line is busy the machine will automatically redial up to three times at 5 minute intervals Dual Access If the ADF is empty you can place an original in the ADF and set temporary settings dial a number and begin scanning the fax into memory even when the machine is receiving a fax sending a fax or printing a fax from memory The LCD shows the new job number and available memory If you get an OUT OF MEMORY message while scanning the first page of a fax press Stop to cancel the scan If you get an OUT OF MEMORY message while scanning a subsequent page you ll have the option to press Send Receive to transmit the pages scanned so far or to press Stop to cancel the operation The number of pages you can scan into memory varies with the data they contain TX SETTINGS 6 4 Real Time Transmission When you are sending a fax the machine will scan originals into memory before sending Then as soon as the phone line is free the machine will start dialing and sending the fax If memory becomes full the machine will send the document in real time even if TX FROM ADF is set to OFF Sometimes you may want to send an important document imme
186. you normally would Keep in mind that each key counts as one location so the number of locations you can call becomes limited If the line is busy or for other reasons a connection could not be made while broadcasting the machine will redial the number automatically If the memory is full press Stop to abort the job or if more than one page has been scanned press Send Receive to send the portion that is in the memory Place the original face up in the ADF or face down on the scanner glass Enter a number using One Touch Speed Dial Group number Search or the dial pad Example Group number Press Broadcast You will be prompted to press the next number Enter the next number Example Speed Dial number Press Broadcast Enter the fax number Example Manual dialing using the dial pad Press Send Receive Your machine will read the original into memory and then start sending faxes to the numbers you entered AUTO DIAL NUMBERS AND DIALING OPTIONS 7 5 7 6 Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to try again Anytime you want to make a second call to the last number dialed press Redial Pause to save time Tone Pulse If you have pulse dialing service but need to send tone signa
187. your custom paper size select the next larger paper size Then adjust the print area by changing the right and left margins in your application software See Acceptable Paper page 2 5 Use the manual feed slot for envelopes labels transparencies card stock or thicker paper Two Sided Printing Manual Duplexing The supplied printer drivers for Windows 95 98 Me and Windows NT Workstation Version 4 0 enable manual duplex printing For more information see the Help screen for the printer driver The machine prints all the even numbered pages on one side of the paper first Then the Windows driver instructs you with a pop up message to reinsert the paper Before reinserting the paper straighten it well or you may get a paper jam Very thin or very thick paper is not recommended USING THE MACHINE AS A PRINTER Caution When you use manual duplexing it is possible that a paper jam may occur or the print quality might not be satisfactory See Paper is Jammed in the Paper Cassette page 19 4 Front Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine Unfold the output bin extension to support the printed pages To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits Manual Feed Slot Your machine has a manual feed slot above the paper cassette You can load envel

ix2600 User Manual - Océ

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ix2600 User Manual - Océ