ETS Title II Services State User`s Guide
Contents
1. H ETS Title II Services State Users Guide 6 Title II Home Page State Users and IHE Users have different options available to them on the Home Page An example of the State User home page is below Important Reminders During the reporting cycle ETS will display important messages in the upper right corner under the green bar Be sure to check here when you log in Figure 7 State User Home Page SIGN OUT TITLE HOME ETS CLIENT SERVICES HOME CONTACT US HELP es Title II Reporting Services Title Il Home Important reminders 8 None at this time Students Match Results Licensure Enter or upload students View match results and perform View approve edit or request match verification changes to state license User Assistance e Enter Student vii F EGET Ee Visio Match s q View Documentation e View Tests e View FAQ e View Student List e View Licenses e Contact Us View Reports Institutions Export reports for your institution View information for institutions E R Activate deactivate or Email S Export Repos institutions of higher education within your state e View Institutions e D D 6 1 Manage Profile Change Contact Information Password and Security Question Options to manage your account information are available from the ETS Client Services Home Page under Manage Profile Select the ETS Client Services Home link in the upper right hand corner of the SIGN OUT TITLE ll HOME ETS CLIENT SERVICES2. tests in addition to Praxis tests there will be a second tab with a list of those tests Please review this list and note any changes in column I If you have dropped a secondary vendor test provide the necessary dates both expiration and last date accepted for licensure if you have adopted a new secondary vendor test provide the necessary information at the bottom of the list test name effective date and cut score Please return the spreadsheet as soon as you have completed your review and signoff but no later than the date noted in the email accompanying the sheet In order to open the ETS Title Il website to your institutions by the published date and begin performing match runs it is important that we have this information from you by that date Sheets received after that date may cause a delay in the opening of the site to your institutions for student data entry 7 2 Review License Rules Each Title Il state coordinator will be required to log into the ETS Title Il Reporting website and perform a review and provide acceptance of every license used for initial classroom teacher certification in their state A webinar will be conducted annualy to walk coordinators through the process of reviewing and accepting licenses If you were unable to attend the live webinar please contact Sharen Virgin svirgin ets org for a link to the recording of the webinar After logging into TLCS and choosing Title II Reporting Services from the m
3. Program Type Traditional Match Status All Will return the total number of traditional route completers for the current year 2 Student Category Completed Program Type Traditional Match Status Matched to Scores Will return the number of traditional route completers for the current year who have been to scores If the number returned for 2 is much lower than the number returned for 1 the school has very likely not been performing match verification and you may want to contact them to remind them to do so There are a number of ways to filter the student list to obtain information about the students being reported and their match results Please contact us at 609 683 2733 for assistance with different uses of filters to view student records 8 5 E mailing Institutions To email one of your institutions click on the box associated with the institution and select the Email Selected box An email will open with the email addresses of all users who have created user accounts for the institution that you selected 23 H ETS Title Il Services State Users Guide 9 Appendix Title Il Reporting Services Agreement Access and use of the Services defined below and Materials defined below made available through the Site defined below by an Authorized User defined below indicates Your defined below acceptance of the terms and conditions set forth below All access and use of the Services and Materials through the Site is conting
4. User Name User Name must be between 6 and 16 characters letters and or numbers only Password Password must be between 8 and 16 characters and include an uppercase letter A Z a lowercase letter a z a number 0 9 and a special character S amp _ Re enter New Password If you forget your user name or password you will be asked to respond to your security question to verify your identity Select a question and answer below Security Question Select y Security Answer 4 3 Institution Agency Agreement All users must agree to abide by the terms listed in the agreement in order to create an account in the single sign on portal Please read the terms and select the check box next to the statement indicating your agreement to the terms You have the option to print the user agreement See Appendix to review the Title II Reporting Services Agreement 4 4 Your Title II Account Has Been Requested After agreeing to the terms a message will pop up advising that your request for access has been sent to the ETS Client Services Administrator On approval by the ETS Client Services Administrator a confirmation e mail will be sent to the e mail address that you provided Keep your user name and password in a safe place 10 H ETS Title II Services State Users Guide 5 Returning User Login To access the ETS Title Il website go to https tlcs ets org Enter your U
5. HOME fl CONTACT US HELP screen 12 H ETS Title Il Services State Users Guide Select the information you wish to update and follow indicated steps Once your changes have been accepted by the system you will receive an e mail confirming that your account has been updated Figure 8 Manage Your Profile ETS Client Services for Educator Licensure Home Select an online service from the list of available options below Client Services Manage Profile e Approve and Manage User Accounts e Change Contact Informatio e ETS Data Manager for The Praxis Series e Change Password Tests e Change Security Question e Title Il Reporting Services 6 2 User Assistance Help Documents Site Navigation 6 2 1 Help Documents This user manual is available via the Help and View Documentation links A Frequently Asked Questions document is also accessible from the Home Page The Help link is accessible from every page Figure 9 Help Links SIGN OUT TITLE HOME ETS CLIENT SERVICES HOME CONTACT US ers Title ll ES Reporting Services STATE USER Title Il Home Important reminders None at this time Students Match Results Licensure Enter or upload students View match results and perform View approve edit or request match verification changes to state license User Assistance e Enter Student roquirarm nta Vendi iew Documentation Load Spreadsheet 2 Maw Matches i e View Tests e View FAQ e V
6. Il Services State Users Guide ORGANIZATION Name amp Title of signing person Institution Agency Mailing Address Institution Agency Street Address Institution Agency Email Address Signing person s Telephone Fax 27 Copyright 2011 by Educational Testing Service All rights reserved ETS the ETS logo and LISTENING LEARNING LEADING are registered trademarks of Educational Testing Service ETS PRAXIS is a trademark of ETS 15043 a ee Listening Learning Leading www ets org
7. Licensure Year 2014 2015 Y To Year 2014 2015 y Status New Name Contains Search This will give you the list of those licenses that we have recently edited due to test requirement changes Click the name of the first new license to arrive at the License Detail screen Title Il License Detail Agriculture 30 This license has been New as of 07 29 2015 License Rules 5624 OR 0624 AND 5701 OR 0701 Show Names Hide Name License Code 30 License Name Agriculture 2 records retrieved Test Code Test Name A Vendor Test Expiration Last Date to Accept Cut Cut Score Effective Cut Score Expiration 7 Date 7 Test 7 Score Date Date 57010R AGRICULTURE ETS 147 09 01 2014 0701 5624 OR PRINC LEARNING AND ETS 157 07 01 2011 0624 TEACHING 7 12 This is where you will review the correctness of each of the tests required by the license the cut score for each test the effective date for each test within your state the expireation and last date to accept dates if relevant as well as the name and code of the license itself This is also where you will review the requirements or Rule of the license i e a PLT AND the Agriculture test are required for this license This is what we refer to as a simple rule requiring only two current tests The next step is to click Accept at the bottom of the scree
8. NONE Traditional ALICE LLOYD COLLEGE 1098 NONE 0 68 Traditional ASBURY COLLEGE 1019 NONE 139 eS zs lan 8 1 Verify Your Institutions Review the list of institutions to ensure that the list is complete See Sections below should you need to add or remove an institution 8 2 Deactivate Activate Institutions If an institution in your state no longer has a teacher preparation program or is otherwise no longer required to report for purposes of Title II you will need to move them from your Active Institutions list to the Inactive Institutions list To do this click View Institutions on the Home Page click the Activate Deactivate Institutions button at the bottom of the page Scroll down the box on the right of the screen to locate the institution to be deactivated Highlight the institution and click the Deactivate button in the center of the two boxes The institution will be moved to the Inactive Institutions list and you will be redirected to the Deactivation Dates for Institutions page Ww PwWwn Pp 6 Enter the date when the institution should no longer have access to the site keeping in mind that they will need access for follow up reporting for two years 22 ETS Title Il Services State Users Guide 8 3 Add New Institutions When an institution in your state needs to begin reporting for Title II they can be added to your institution
9. account enter that user name and password below Returning User User Name reale an account to request access to the following online Password Lea ETS Data Manager for The Praxis Series Tests Learn More gt Forgot User Name or Forgot Password Title Il Reporting Services Learn More gt Create Account H ETS Title Il Services State Users Guide 4 Create an ETS Client Services for Educator Licensure Account To create an account fill in the information requested on the ETS Client Services for Educator Licensure Account screen Be sure to fill in all required fields noted with a red asterisk Type of Account There are two types of user accounts a State or National Agency user has the ability to enter edit tests enter edit accept licenses activate deactivate add new institutions enter upload student information on behalf of an institution monitor institution activity view student data entered by institutions view match results and download all institution reports within their state b Institution or Organization user has the ability to enter upload student information for both traditional and alternate route within their institution view and edit their student data and match results and download reports a This user type will also need to indicate whether they are the primary or secondary user for their institution When you have completed all required fields choose Continue Figure 3 Create a
10. convenient time License Terminology Passing Rate Rule The definition by the state of what tests or groups of tests and their relative replacements that need to be passed in order for an individual to become certified Each rules is for a specific type of certification within a specific state Test ID This is the 4 digit test ID or identifier that is used to identify the specific test Primary Test Tests that are considered by the state that need to be passed to get certified An example would be 0710 Related Test Test that is essentially the same as the Primary Test but uses a different delivery method Regenerated Test A Newer version of a test that could replace one or more older primary tests So how are Passing Rate Rules defined The system is designed to have the state and or business to define the rule in a BOOLEAN yes or no model that uses a syntax similar to a SQL query In this syntax the tests to be passed are represented by their TEST ID The ID are combined using AND to indicate both pass conditions must be met or an OR meaning that passing either test is acceptable The parenthesis are used to create groupings of Test IDs in order to satisfy complex certification conditions that require the passing of multiple tests and potentially have multiple of acceptable certification requirements Here are some examples of the rule definitions along with the English language definition translation 1 SIMP
11. list as follows click View Institutions on the Home Page click the Activate Deactivate Institutions button at the bottom of the page click the Add New Institution button at the bottom of the screen Complete the fields with a red asterisk on the Title II Institution Data for State page 5 Click Save If the institution does not yet have a 4 digit organization code they should contact Karen Piccinetti at kpiccinetti ets org This code is required for the institution to be added to the Title Il web application PWN bP 8 4 Tracking Institution Activity You have the ability to track individual IHE activity The Last Signed In date is the last date that the IHE has signed into their account If this field is NONE the IHE either never created a user account or never logged into the system Total Students Entered Rolled Over At rollover the Number of Students will be the number of students in the categories of All But Clinical and Other Enrolled who were carried over from last year s reporting As the IHEs begin to access the site again these numbers will increase as more students are added for the new reporting year To view a list of students for a specific IHE click on the number in blue This will take you to the Student List screen By using a combination of the filters at the top of the screen you can learn a variety of things about the students being reported by your individual IHEs for example 1 Student Category Completed
12. CHECK RULE INTENT This functionalty was new to State users beginning with the 2014 15 academic year As more and more tests added computer verions and regenenerated iterations the rules became complex It was designed to assist state coordinator charged with review and signoff of license rules to feel confident about how the rule will function when appalied to a student s tets record 18 e ETS Title Il Services State Users Guide e_____ _ _ rr eureo ere AA _ EE Checking the intent of a license will show you what tests will be included in the summary pass rate report for a student when the license rule is applied based on tests taken and passed Summary Pass Rate Reports will include the count of students who passed all tests taken for their area of specialization whether or not they took all tests required for their area of specialization If any tests in a this rule are part of a composite calculation the user should mark each test in the composite as though the calculation has been applied For example if there are three tests that are calculated as composites and the student passes by the composite calculation all three tests should be entered as PASS If the student does not meet the composite one or more of the tests should be marked as NOT PASS or NOT TAKEN If you have complex license rules and would like a one on one demonstration on how best to use this new tool please contact Sharen Virgin at svirgin ets org to set up a
13. LE RULE 5710 OR 0710 AND 0063 19 e ETS Title Il Services State Users Guide o This a the perfect world rule where the test taker candidate must pass Test ID 5710 OR Test ID 0710 AND they must pass test ID 63 So at a minimum the test taker candidate must pass at least two tests to get certified 5170 and 0063 OR 0710 and 0063 o Inthis case the conditions must be met and the entire rule is referred to as a SECTION A section defines the conditions that must be met in order to become certified A passing rate rule can have multiple sections if there are multiple combinations of tests that can be used to become certified The IDs framed by GREEN parens are ways of combining the test IDs and conditions within a specific section and depending upon how the combinations are set up can be called SEGMENTS which is what the GREEN parens are or GROUPS which are smaller condition groupings within a SEGMENT o Inthis case Test ID 0170 is the PRIMARY Test ID and 5710 is the RELATED Test ID 2 COMPLEX RULE 0730 OR 5730 AND 0710 OR 5710 AND 0720 OR 5720 AND 5153 OR 0153 AND 5155 OR 0155 AND 5154 OR 0154 AND 5156 OR 0156 OR 0158 OR 5158 OR 0157 OR 5157 OR 0159 OR 5159 OR 0511 OR 5511 AND 0011 OR 5011 AND 0049 OR 5049 OR 0069 OR 0439 OR 0089 OR 5089 Trying to analyze complex rules by looking at a single line of text is very complex and you can easily misinterpret the intent of the rule
14. La istenin rnin ing E Reporting Services Listening Learning Leading ETS Title Il Services State User s Guide Version 2 1 Last Updated August 10 2015 H ETS Title II Services State Users Guide Contents 1 Introduction to Title Il Reporting i 4 2 Reporting limeline alal alain 6 3 New Heerl tttsessogsaeeiesgg gereest dg H 4 Create an ETS Client Services for Educator Licensure Account 8 4 1 Confirm ACCOUNT Inf Mati EE 9 4 2 Choose User Name and Password AA 9 4 3 Institution Agency Apreciado ie 10 4 4 Your Title II Account Has Been Requested cn nconnn nn arca a nn rrnnnn nn ncnnnnss 10 5 Returning User Login ccoo aiii laicidad ANNA ARNO ia eran rin 11 5 1 Forgot your User Name or Password i 11 6 Title l Home Pape aaa 12 6 1 Manage Profile Change Contact Information Password and Security Question 12 6 2 User Assistance Help Documents Site Navigation no nn conan nrnnn ccoo anos 13 6 2 1 elle BR Tel EE 13 6 2 2 ETS Contact Reference Information 13 6 3 Other Site Navigation e idk 14 7 Test and License Review New for 2014 15 nano ncn non an nn nr anno rn n narrar anna rca rra nr rn arar naa 15 7 1 Review Testllstiuaiicn i 15 7 2 Review License Rules id 16 7 3 CHECK RULE INTEN Toninas ide 18 8 Monitor Institut arica 22 8 1 Verify Your Institutions nono a aaaeeeaa rn nan nn a Aea nn EErEE nn naar
15. SERS NEITHER ETS NOR ANYONE ELSE MAKES ANY OTHER COMMITMENT OR WARRANTY AND ETS DISCLAIMS ANY IF ANY IMPLIED AND OR STATUTORY WARRANTIES INDEMNITIES CONDITIONS AND STATUTORY OR COMMON LAW OR OTHER DUTIES INCLUDING BUT NOT LIMITED TO ANY A OF MERCHANTABILITY B OF FITNESS FOR PURPOSE OR USE C OF RESULTS ACCURACY COMPLETENESS OF INFORMATION OR FUNCTIONALITY D OF LACK OF NEGLIGENCE OR LACK OF REASONABLE OR PROFESSIONAL CARE OR EFFORT AND E CREATED BY TRADE USAGE COURSE OF DEALING OR COURSE OF PERFORMANCE IF ANY DUTY CANNOT BE DISCLAIMED THAT DUTY WILL BE MEASURED BY WILLFUL MISCONDUCT OF ETS ITS AGENTS OR SERVICE PROVIDERS ALSO THERE IS NO WARRANTY AGAINST INFRINGEMENT OR OF TITLE OR OF INTERFERENCE WITH USE OR ENJOYMENT OF THE ETS SERVICES 9 EXCLUSION OF CERTAIN DAMAGES EXCEPT AS OTHERWISE SET FORTH IN A WRITTEN AGREEMENT SIGNED BY ETS AND YOU THAT EXPRESSLY STATES THAT IT SUPERCEDES THIS AGREEMENT ETS WILL NOT BE LIABLE TO YOU OR ANY OTHER USER OR PERSON FOR ANY DAMAGES ARISING OUT OF YOUR ACCESS INABILITY TO ACCESS OR USE OF THE SERVICES THE MATERIALS AND THE SITE WHETHER DIRECT INDIRECT SPECIAL CONSEQUENTIAL INCIDENTAL DAMAGES OR PUNITIVE DAMAGES INCLUDING WITHOUT LIMITATION FOR DAMAGES FOR LOST PROFITS LOSS OF PRIVACY SECURITY OR DATA FAILURE TO MEET ANY DUTY INCLUDING BUT NOT LIMITED TO ANY DUTY OF LACK OF NEGLIGENCE OR OF WORKMANLIKE OR PROFESSIONAL EFFORT OR FOR ANY OTHER INDIRECT DAMAGES WHATSOEVER THA
16. T ARISE OUT OF OR ARE RELATED TO THE SERVICES EVEN IF ETS OR AN AFFILIATE SERVICE PROVIDER OR AGENT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND EVEN IN THE EVENT OF FAULT TORT INCLUDING NEGLIGENCE OR STRICT OR PRODUCT LIABILITY OR MISREPRESENTATION 10 Governing Law and Jurisdiction These Terms and Conditions shall be governed by the laws of the State of New Jersey without regard to its conflict of laws principles You agree and hereby submit to the exclusive personal jurisdiction and venue of the state and federal courts in New Jersey for the resolution of any disputes arising from these Terms and Conditions 11 Notice ETS may but is not obligated to send notice to You and or Your Authorized Users who must relay communications internally as necessary You will check the Service periodically for notices posted by ETS and disseminate them as appropriate to Authorized Users ETS may elect to provide notices and other information related to Service activities to You in electronic form a via e mail b on the Service or c by non electronic methods at Your address in ETS records You may deliver notices related to Service activities to ETS by sending it to ETS Rosedale Road Mailstop 51L Princeton NJ 08541 12 Amendments ETS reserves the right to change or modify this Agreement which will take effect thirty 30 days after the posting of notice of such changes to You If any Authorized User accesses the Service after
17. To make it easier you break down the groupings into multiple lines with indentation to make it easier to understand what is being defined which looks like this 0730 OR 5730 AND 0710 OR 5710 AND 0720 OR 5720 candidate must pass 3 tests in this segment the candidate must pass the defined tests in either of the following two groups 5153 OR 0153 AND 5155 OR 0155 AND 5154 OR 0154 AND 5156 O R 0156 OR 0158 OR 5158 OR 0157 OR 5157 OR 0159 OR 5159 this group defines 4 possible tests that the candidate must pass OR 0511 OR 5511 AND 0011 OR 5011 AND 0049 OR 5049 OR 0069 OR 043 9 OR 0089 OR 5089 this group defines 3 possible tests that the candidate must pass o This is a perfect storm or complex rule where the test taker candidate must pass a minimum of 6 tests or a maximum of 7 tests in order to be certified While this complex rule has only one set of test conditions that must be met for certification which is a SECTION we do have passing rate rules defined that include multiple SECTIONS For instance if the AND above hilited in YELLOW was an OR then the first line of the rule would be one SECTION and the remainder of the rule after that OR would be the second SECTION o The elements framed by the GREEN parens are the SEGMENTS or complex blocks of rules o The elements framed by BLUE parens are the GROUPS within the SEGMENTS 20 e ETS Title Il Services S
18. ain menu you will be taken to the Title Il Homepage Students Match Results Licensure Enter or upload students View match results and perform match View approve edit or request verification changes to state license requirements e Enter Student e Load Spreadsheet e View Matches e View Tests e View Student List View Licenses View Reports Institutions Export reports for your institution View information for institutions Activate deactivate or Email Here you will choose View License to acces your license list The list will appar on the next screen in alphabetical order by license name Each license will have a status of either New or Rolled Over 16 H ETS Title II Services State Users Guide Year 2014 2015 y ToYear 2014 2015 Y Status All v Name Contains Search 52 records retrieved Show Expired Licenses Hide Expired Licenses Year License Code License Name 4 Status 2014 2015 30 Agriculture New 07 29 2015 2014 2015 50 Art Rolled Over 07 16 2015 2014 2015 414 Biology Rolled Over 07 16 2015 2014 2015 4B Business and Marketing Technology Rolled Over 07 16 2015 2014 2015 15 Chemistry Rolled Over 07 16 2015 2014 2015 5D Chinese Rolled Over 07 16 2015 2014 2015 58 Dance Rolled Over 07 16 2015 ad Your task is completed when the status for each test reads Accepted To begin sort your list by Status New Title Il
19. are not required by Title Il law to publish summary pass rates Please retain the individual assessment data for each student that will allow you to verify these summary pass rates This information is requested for validation purposes e ETS Title Il Services State Users Guide 2 Reporting Timeline July August State Users review edit and accept tests and licenses September October IHEs update and enter student data and verify match results December February ETS compiles data and prepares reports February Resolution period April ETS sends files to Westat for IHE report cards April 30 IHE Report Cards due to Westat October State Report Cards due to Westat Figure 1 2010 11 Reporting Timeline 4 15 2016 Final Reports Delivered to Westat 1 1 2016 July 2015 April 2016 e ETS Title Il Services State Users Guide 3 New User Login To access the ETS Title Il website go to https tlcs ets org AII individuals accessing this new system for the first time must create a new user account From the ETS Client Servies for Educator Licensure homepage select the Create Account button under New User Figure 2 Create New User Account SIGNIN CONTACTUS HELP ED Sign In to Your ETS Client Services for Educator Licensure Account The ETS Client Services for Educator Licensure website is intended for approved institutions organizations and states who use educator certification tests If you have an existing ETS
20. ch you will accept this test for licensure yellow highlighted cell If your state will continue to accept the test indefinitely the date should be 8 31 2019 which is the 5 year maximum amount of time a test can be included in pass rate calculations in accordance with federal regulations ETS will continue to include tests in pass rate reports until the last date to accept as long as the test was taken prior to the date on which it expired test expiration date e replacement and newly adopted tests provide the test effective date e replacement and newly adopted tests confirm the cut score noted Changes to this data should be noted in Column I e For newly adopted tests provide the license information name code all tests required after the last row of test data e If there are questions in Column B please respond in Column I State Comments Questions e Where are no issues with the test provide your signoff in Column J for each test APPROVED Yellow highlighted cells will require input and the gray cells should be ignored The sheet is alpha sorted by test name but feel free to re sort it any way that makes your review most efficient for you Note that the top row headers is frozen so it will be visible as you scroll If there are tests not on the sheet that should be add them after the last entry with relevant date and or score information 15 H ETS Title II Services State Users Guide If your state uses other vendors
21. e 2001 the Office of Postsecondary Education at the U S Department of Education has collected data from states on teacher preparation programs and their students as well as states assessment and licensing of teacher candidates State certification requirements and policy related information have also been collected While annual Title Il reporting is required by law the mechanisms IHEs use to report are determined by the state ETS as primary test vendor in most states provides the service of collecting data and preparing pass rate reports for departments of education to satisfy the requirements of Section V of the Title Il State Report Card on the Quality of Teacher Preparation ETS has developed an online application to collect your IHE student data and match it to each student s test scores The reauthorized law requires one report to be submitted by each state containing the combined pass rates of all teacher licensure tests offered in the state ETS s data collection application was designed with the capability to add the tests and results of secondary vendors where applicable Section III of the IHE Report Card requires information on the performance of the students in your IHE s teacher preparation programs on each teacher certification licensure assessment used by your state ETS will provide you and your IHEs with reports that can be downloaded from the web application in an easy to read format for review during the Resolution Peri
22. ection 2 2 are granted a nonexclusive nontransferable limited right to access and use the Services and Materials made available to you through this Site including without limitation data reports and analyses generated there from for statistical research purposes only You are granted the rights as follows a The right to make copies of the Materials retrieved from the Services for Your internal use b The right to email fax download or make printouts using the commands of the Services and the right to create a single printout of Materials accessed or downloaded by any other means collectively Authorized Printouts c The right to download using the commands of the Services and store in machine readable form primarily for Your exclusive use a single copy of insubstantial portions of those Materials included in any individually searchable file or content source in the Services and d Notwithstanding anything to the contrary herein the right to 1 excerpt or quote insubstantial portions of Materials in documents prepared in the ordinary course of Your business Reports 2 store and or distribute Authorized Printouts and Reports to persons who are not Authorized Users on an occasional infrequent basis to the extent required for internal policy legal or regulatory compliance 2 2 Authorized User Only Your employees and or temporary employees Eligible Persons are eligible to access and use the Services and Material
23. ent upon acceptance of the following terms and conditions IF YOU DO NOT AGREE TO THE FOLLOWING TERMS AND CONDITIONS YOU MUST EXIT THE SITE NOW AND NOT USE THE SERVICES OR ANY MATERIALS THEREIN TERMS AND CONDITIONS Updated March 28 2011 The terms and conditions set forth below the Agreement together with those terms and conditions set forth on www ETS org shall govern use of Title II Reporting Services the Services currently available through https tlcs ets org the Site and all data content printouts and other materials available therein Materials provided by Educational Testing Service and its licensors collectively ETS In the case of conflict in provisions set forth in the terms and conditions of www ETS org and the terms and conditions set forth below these terms and conditions shall control 1 Consent to Terms The terms You and Your mean the government agency institution of higher education or entity entering into this Agreement with ETS If You do not agree with these Terms of Conditions do not use the Services ETS reserves the right at its sole discretion to change these terms at any time Please check these terms periodically for changes Use of the Services following the posting of changes to these terms and conditions shall constitute Your acceptance of the revised terms 2 Grant of Rights Restrictions on Use 2 1 Grant You and Your Authorized Users defined below in S
24. f the definition 3 You can not mix ANDs and ORs with the same pair of parens For example 5710 OR 0710 AND 0063 This is NOT permitted because the AND and OR are within the same pair of parens 5710 OR 0710 AND 0063 This is permitted because the AND and OR are not within the same pair of parens 21 H ETS Title Il Services State Users Guide 8 Monitor Institutions You may narrow your search by the type of program or by the institution name Program Type Search Three search options are available when searching by Program Type Select the appropriate program type and click ENTER All All Institutions Both Alternate and Traditional not ARO Alternate colleges and universities that offer a non institution route for teacher licensure Traditional colleges and universities that offer the traditional route for teacher licensure ARO organizations that offer alternative certification outside of a college or university Institution Name Search Enter any of the letters contained in the institution name in the Name Contains field and click ENTER Figure 38 Search for Institutions Jean Laffey Kentucky SIGN OUT TITLE HOME CONTACTUS HELP Ts Title Il Reporting Services Title Il Institutions for Kentucky Program Type All v Name Contains 31 records Sg Program Pr Institution Cod Last Signed I Total Students Entered Rolled Ovef Alternate ACES 1260
25. gainst all expenses losses and damages incurred by ETS relating to the Security Incident If applicable law requires You to give notice of the Security Incident to individuals it shall not do so without first a consulting with ETS and providing it with a copy of said notice in time for ETS reasonably to establish a procedure for responding to any individual communications with ETS and b obtaining approval of any law enforcement authority with whom ETS may be consulting about the Security Incident 7 Consents ETS may verify process disclose store and transfer all personally identifying information submitted by an Authorized User in accordance with ETS s privacy and security policy located at www ets org as amended from time to time You warrant that You have obtained all necessary consents before submitting any if any personal information to ETS 8 NO WARRANTIES EXCEPT AS OTHERWISE SET FORTH IN A WRITTEN AGREEMENT SIGNED BY ETS AND YOU WHICH EXPRESSLY STATES THAT IT SUPERCEDES THIS AGREEMENT THE SERVICES AND MATERIALS INCLUDING ALL RELATED SYSTEMS INCLUDING SOFTWARE AND HARDWARE DATA AND INFORMATION THEREOF ARE PROVIDED AS IS AND WITH ALL FAULTS AND THE ENTIRE RISK AS TO SATISFACTORY QUALITY PERFORMANCE ACCURACY EFFORT AND RESULTS IS WITH YOU AND EH 25 e ETS Title Il Services State Users Guide _ re __ _r_ r _ _ f _l a AUTHORIZED USERS AND OTHER U
26. iance with Your privacy policy all applicable data protection privacy and security laws and regulations including but not limited to FERPA You will ensure that each Authorized User will immediately notify You if they know of any unauthorized access to any portion of the Site or the Services You will use reasonable efforts to ensure that only Authorized Users will have access to such information through Your Service account systems or files electronic or non electronic 6 2 You agree to use commercially reasonable security to protect the Service from unauthorized access by anyone who is not an Authorized User and to cause Authorized Users not to exceed their authorized access 6 3 You or Your Authorized Users shall immediately notify ETS of any potential or actual unauthorized access or access exceeding authorization to the Security Incident and take immediate action to investigate mitigate and contain the incident and implement reasonable and appropriate measures to prevent further incidents and any misuse of data accessed You shall provide complete information and assistance to ETS If applicable law requires ETS or You to give such notice You shall reimburse ETS for all expenses incurred by ETS to comply and to provide any mitigation provided by ETS in its sole discretion including but not limited to costs of identity theft monitoring services and costs of altering the Service You shall indemnify and hold ETS harmless from and a
27. iew Student List e View Licenses e Contact Us View Reports Institutions Export reports for your institution View information for institutions Activate deactivate or Email institutions of higher education within your state e Export Reports e View Institutions 6 2 2 ETS Contact Reference Information A direct link to the title2 ets org e mail address is available via the Contact Us link on every page in the upper right corner Links to www ets org can be found on every page in the bottom left corner 13 H ETS Title Il Services State Users Guide Figure 10 ETS Contact Reference Links SIGN OUT TITLE I HOME ETS CLIENT SERVICES HOME CONTACT US ff HELP 3 Title II Reporting Services AAA e Title Il Home Important reminders d None at this time Students Match Results Licensure Enter or upload students View match results and perform View approve edit or request match verification changes to state license User Assistance e Enter Student papa RE a e View Documentation e Load Spreadsheet Mee Matches e View Tests e View FAQ e View Licenses e Contact Us e View Student List View Reports Institutions Export reports for your institution View information for institutions Activate deactivate or Email institutions of higher education within your state Export Reports e View Institutions S Home PRAXIS Home ffexas Educator Certification Home Legal Privacy and Security Ets Co
28. ion 205 of Title Il requires reports from each IHE that conducts a traditional teacher preparation program or an alternative route to state certification or licensure program and that enrolls students receiving federal assistance under HEA e g Title IV In addition states must be able to report on alternative routes to teacher certification or licensure that are operated by entities that are not institutions of higher education referred to as Alternate Route Organizations ARO The law can be accessed at http www2 ed gov policy highered leg hea08 index html A teacher preparation program is a state approved course of study the completion of which signifies that an enrollee has met all the state s educational and or training requirements for initial certification or licensure to teach in the state s elementary middle or secondary schools A teacher preparation program may be either a traditional program or an alternative route to certification program as defined by the state Also it may be within or outside an institution of higher education For the purposes of Title Il reporting all traditional teacher preparation programs at a single institution of higher education are considered to be a single program The law requires IHEs to submit timely and accurate reports or risk a fine of up to 27 500 Teacher preparation programs both traditional and alternative report to their states which report to the U S Department of Education Sinc
29. n 17 H ETS Title Il Services State Users Guide 0624 TEACHING 7 12 Cut score is different from Praxis passing score Accept Edit License Expire Selected Tests Check Rule Intent Cancel You will be taken to the next screen to confirm what you are accepting Accept Agriculture 30 License fo By accepting this license you are certifying that all ofits components a e Tests e Cut Scores Test Rules Accept Back to License Detail If you agree that all the information on the previous page for that license was accurate click the Accept button to be returned to the previous page 2 If you want to check the license again click Back to License Detai After Accepting a license you will be returned to the Licence Detail screen where you should click Cancel to return to your full list of licenses Accept Edit License Expire Selected Tests Check Rule Intent Cancel You will note that because you have the license filtered to New the license that was just accepted is no longer on the list Choose the first license on the list and repeat the above process When you have finished accepting all of the New licenses reset your license list filter to Rolled Over and complete process again for each of the rolled over licenses Year 2014 2015 y To Year 2014 2015 y Status Rolled Over Y Name Contains Search 7 3
30. n Account SIGNIN CONTACTUS HELP e EEN ETS Client Services for Educator Licensure Create an Account Individuals from approved ETS institutions organizations or states can create an ETS Client Services account and request access to the services listed below If you do not see your organization contact a Client Services Administrator Required field Type of Account 9 State or National Agency Alabama 7 Institution or Organization Select Administrative Role Primary Secondary Job Title Select the service s you would like to access Title 11 Reporting Services ETS Data Manager for The Praxis Senes Tests First Name Middie Initial Last Name Email Address All ETS Client Services communications will be emailed to this address Please add ets org to your address book or safe email list Re enter Email Address Address Line 1 Address Line 2 City State Select e ZIP Postal Code Example 012340000 Primary Phone Number Example 1234587890 Alternate Phone Number Fax Number y LI H ETS Title Il Services State Users Guide Select the service s you would like to access Your user name and password will be the same for all services available your current options are 1 Title Il Reporting Services 2 ETS Data Manager for The Praxis Series Tests 4 1 Confirm Account Information After selecting CONTINUE on the Create an Account screen a Confirma
31. od In addition ETS works closely with Westat the research organization contracted by the U S Department of Education to oversee the Title Il process ETS will provide pass rate reports to them in the format required for H ETS Title II Services State Users Guide E eee eoeo A T 2 2 _ AAA direct upload into their IPRC system in turn Westat will upload all reports into Section III of the IHE report card of each of your institutions submitting student data to us In cases where a student has taken a given assessment more than once the highest score on that test will be used There must be at least 10 students in each category taking the same assessment in an academic year for data on that assessment to be reported for summary data there must also be at least 10 students although not necessarily taking the same assessment for data to be reported In cases where there are less than 10 students taking the same assessment and the assessment pass rate is not reported those students must be included in the summary data If a teacher preparation program has fewer than 10 students reported on any single initial teacher certification or licensure assessment during an academic year the program shall collect and publish information with respect to an average pass rate and scaled score on each state certification or licensure assessment taken over a three year period Your state s institutions and organizations
32. of August to perform a review of your licenses provide us with any edits that are required and provide your signoff Please note that all test and license data must become final in the Title II website before we can open the site to your institutions on September 8 If you have any questions or concerns please address them as soon as possible so as not to delay the start of your institutional data entry We will not be able to leave the site open past the published date of November 13 2015 In summary the work necessary by each State Title II Coordinator is a thorough review of the 2014 15 test and licenses as well as your written consent that they are an accurate reflection of what your state used for initial classroom teacher certification for that academic year Below are the steps we ask you to follow to perform this review 7 1 Review Test List Each state with testing requirements that have changed since the prior reporting year will receive a spreadsheet of test changes as reflected in our test adoption records Title II Reporting Services will ask that a complete review and approval of changes for the following items e tests that have been replaced discontinued confirm the expiration date a date is already present for each test based on the adoption of the replacement test or information from paperwork received Changes to this date should be noted in Column e tests that have been replaced discontinued provide the last date on whi
33. pyright 2011 by Educational Testing Service Alll rights reserved s The ETS logo and LISTENING LEARNING LEADING are registered trademarks of Educational Testing Service ETS PRAXIS is a trademark of ETS 6 3 Other Site Navigation TITLE II HOME Select the TITLE II HOME link in the upper right hand corner of any page to be directed back to the Title II Home Page Be sure to save any changes you may have made prior to selecting this option SIGN OUT Select the SIGN OUT link in the upper right hand corner of any page Be sure to save any changes you may have made prior to selecting this option Figure 11 Other Navigation Jean Laffey Kentucky SIGN OUT TITLE HOME CONTACT US HELP ES Title II Reporting Services 14 H ETS Title Il Services State Users Guide 7 Test and License Review New for 2014 15 This year ETS Title Il administrators have performed the test and license updates through the use of adoption paperwork and communications with each state s Title II Coordinator You will receive a spreadsheet in mid July which captures the test changes that occurred in your state and entered into the Praxis Test Use Database that we maintain However this information may not be complete so we rely on your review and edits to this document where necessary Once the test changes have been reviewed and approved we will update current year licenses and ask you to log into the site during the last two weeks
34. rized User User You will use reasonable commercial efforts to prevent unauthorized use of the Credentials assigned to Your Authorized Users and will promptly notify ETS in writing if You suspect that any Credentials are lost stolen compromised or misused ETS may suspend or terminate any Authorized User s rights to access and use the Services and Materials at any time without cause and or prior notice aes wr 24 H ETS Title Il Services State Users Guide E 2 3 No Robots Use of the Services via mechanical programmatic robotic scripted or any other automated means is strictly prohibited Unless otherwise agreed to by ETS in writing use of the Services is permitted only via manually conducted discrete individual search and retrieval activities 2 4 Modifications The Services including without limitation any feature functionality therein as well as Materials may be enhanced added to withdrawn or otherwise changed by ETS without notice 2 5 Unauthorized Users The Services and the Materials are protected by U S and international intellectual property laws and treatises and other laws that prevent unauthorized access and use No one other than an Authorized User may access or use the Services for any purpose whatsoever If You permit other Users to nevertheless access and use the Services or Materials without authorization such User s access and use will be governed by these Terms and Conditions and You will be liable
35. rn anar nnannnnnns 22 8 2 Deactivate Activate INStItUtions sosise peana aaa ninni aeia aaa aina Eiaa AAEE 22 8 3 Add New INStitUtlOms iia ti alal 23 8 4 Tracking Institution Activity viii a 23 8 5 E mailineInstitUtiONS ica deidad 23 O EE 24 H ETS Title Il Services State Users Guide Figures Figure 1 2010 11 Reporting Timeline nono nono nono nono nnnonnno nro nn ano nano asara ita arain 6 Figure 2 Create New USEerACCOUNT uri Ia ai 7 Figure 3 Create an Account EEN 8 Figure 4 Confirm New Account Information 9 Figure 5 User Name and Password nn non nn ron nonn rra nonnn ran none rn anne nn nrnnnn rn nnnnne nn nrnnnnss 10 Figure 6 Returning User Log IN iii dad 11 Figure 7 State User Home Page c 12 Figure 8 Manage VeourBrofle cocina ia e ale a la 13 H ETS Title Il Services State Users Guide 1 Introduction to Title II Reporting This manual provides instruction and guidance for State Department of Education users to review their state s licensure information in order for their institutions of higher education IHEs to enter student data required for ETS to prepare and make available pass rate reports to satisfy Section III of the Institutional and Program Report Card on the Quality of Teacher Preparation IHE Report Card Sections 205 through 208 of Title Il of the Higher Education Act HEA as amended in 2008 PL 110 315 call for accountability for programs that prepare teachers Sect
36. s The term Authorized User means an Eligible Person whom You have identified to ETS for purposes of issuing Credentials and who You have authorized to access and use the Services and Materials on Your behalf For purposes hereof Credentials mean a access or authentication information required or supplied by ETS to enable access to the Service by Authorized Users b passwords or password parameters issued by ETS to an Authorized User and c passwords and other access information issued by You or stemming from the foregoing including without limitation log in password and other information of Authorized Users all as changed from time to time You agree that Credentials may only be used by the Authorized User to whom they are assigned and that the Credentials may not be shared with or used by any other person including other Authorized Users You will manage Your roster of Authorized Users and will promptly deactivate an Authorized User s Credentials or notify ETS to deactiviate an Authorizad User s Cerdentials if the Authorized User is no longer an Eligible Person or You otherwise wish to terminate the Authorized User s access to the Services You will cause such User defined below to cease any and all access and use of the Service and Materials You are responsible for all use of the Services accessed with Credentials issued to Your Authorized Users whether such access is by Authorized Users or by any individual who is not an Autho
37. ser Name and Password in the Returning User box and select SIGN IN Select Title Il Reporting Services under the Client Services heading Note to new users who just created their account you should receive a confirmation e mail from the Administrator advising that the account has been approved Once you receive that email you can enter your User Name and Password in the Returning User box and choose SIGN IN 5 1 Forgot your User Name or Password If you have forgotten your User Name or Password select the appropriate link from the Returning User box You will be requested to answer identifying questions including the security question that you entered when you first created your account If you are still unable to gain access contact the ETS Title Il Administrator at Title2 ets org Figure 6 Returning User Login SIGN IN CONTACTUS HELP Sign In to Your ETS Client Services for Educator Licensure Account The ETS Client Services for Educator Licensure website is intended for approved institutions organizations and states who use educator certification tests If you have an existing ETS account enter that user name and password below Returning User New User User Name Create an account to request access to the following online tools ETS Data Manager for The Praxis Series Tests Learn More gt Password Forgot User Name or Forgot Password Title Il Reporting Services Learn More gt Create Account 11
38. tate Users Guide E T lt 1z kp3 amp _ __ _ _ _ lt lt lt lt gt gt 55 AAA o The elements framed within the remaining BLACK parens are the SUB GROUPS within the Groups o Essentially there is a hierarchy of definitions for the rules SECTION which is assumed no parens for framing if there is only a single section in the rule SEGMENTS GROUPS SUB GROUPS As a result of the experiences we have encountered in the past two years we know that there are several guidelines that need to be followed when defining the text definition of the PASSING RATE RULE in the system they are 1 When defining multiple segments or sections within a segment you should always position the IDs of the tests that the state prefers to see in the reporting on the RIGHT of the rule definition For instance if the state prefers to have the certifications based on regenerated tests as opposed to older tests then the part of the rule that defines the inclusion of the regenerated tests should be on the right side of the rule definition In general if there were two sections or segments defined in the rule and the candidate passed all of the tests in both then the results of the segment to the right of the rule definition is the one that will be reported 2 You have to clearly define the PRIMARY and the alternative RELATED tests in the rule and the PRIMARY test ID should be on the RIGHT o
39. the effective date of the revised version or if the You or any Authorized User fails to terminate Credentials by the Effective Date then You shall be deemed to have accepted the revised Agreement on behalf of itself and each Authorized User as of said effective date 13 Miscellaneous If any provision of this Agreement is found by a court of competent jurisdiction to be invalid its remaining provisions shall remain in full force and effect provided that the allocation of risks described herein is given effect to the fullest extent possible ETS s failure to act with respect to a breach by You or any Authorized User or other User does not waive its right to act with respect to subsequent or similar breaches This Agreement constitutes the entire agreement of the parties with respect to its subject matter and replaces and supersedes any prior written or verbal communications representations proposals or quotations on that subject matter Nothing in this Agreement waives any of ETS s legal rights By clicking I Agree You are signing this Agreement and represent and warrant to ETS that You are authorized to legally bind the Organization below to this Agreement This Agreement will not become effective until it has been accepted by ETS which acceptance if any will be evidenced by ETS issuance of Credentials to each Authorized User the effective date of the Agreement will be the date upon which such Credentials are issued 26 e ETS Title
40. tion Screen will appear giving you the opportunity to review your information Select EDIT INFORMATION if changes are necessary otherwise select CONTINUE Figure 4 Confirm New Account Information Confirm Your Information and Continue with Account Creation Please review your account information for accuracy Once you submit your information you will not be able to change your name or usd Edit Information Institution or Agency KY EDUCATION PROFESSIONAL STANDARDS BD Title First or Given Name Jane Middle Initial Last or Family Name Smith E mail Address jl ets_org Address Line 1 Rosedale Road Address Line 2 City Princeton State NJ ZIP Code 08541 Primary Phone Number 6096832000 Alternate Phone Number Fax Number 4 2 Choose User Name and Password Next you will be asked to create a User Name and Password The user name must be between 6 and 16 characters letters and or numbers only The password must be between 8 and 16 characters and include an uppercase letter A Z a lowercase letter a z a number 0 9 and a special character amp _ Re enter your password and choose a security question and answer Then choose CONTINUE H ETS Title Il Services State Users Guide see e__ u_ _wo__ 2 2 2 2 2 a __r lt aA a_l_ Ad lt f PNYY 1 l l l l1 1 ________ 5 Figure 5 User Name and Password User Name and Password Required field
41. to ETS for any breach of the Terms and Conditions as well as for unauthorized access 3 Representations User represents that he she is currently an Eligible Person and has been authorized by his her employer to be an Authorized User of the Services 4 Credentials Authorized User has been assigned user credentials i e set password and security questions responses for access and use of the Services on Your behalf Neither the Authorized User nor You may share such credentials or use any other party s credentials 5 Restricted Access The content layout and other features and functionality of the Services may have restricted access rights and are subject to change without notice One or more Authorized Users access rights may be modified at any time as requested by You or ETS including suspending or terminating such rights without notice 6 Data Protection 6 1 The Service may include aggregated test taker or other all personally identifying information of an individual PIT in the Services If You any Authorized User or other User hereunder accesses any such PII in or through use of the Services You shall not and shall not permit any Authorized User and or other Users to use such PII for any purpose whatsoever and shall promptly notify ETS of same Authorized User shall treat all PII and other Material received through the Services about and individual as confidential information and may access and use such data only in compl
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