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Hema-Trax Standalone User`s Manual - Digi

1. capability Date Button Clicking on the Date button causes the Date amp Time Label Information window to be displayed From the Date amp Time Label Information window the user may either calculate the expiration date and time for the product automatically or may manually specify the date and time For more information regarding the Date amp Time Label Information window refer to the section entitled Date amp Time Label Information Date amp Time Information Panel The panel immediately to the right of the Date button displays the current collection or expiration date and time special test and processing facility information that have been specified for this full face label The panel is provided for display purposes only and does not provide the user with any entry capability The remaining controls of the Full Face window are common to all label printing windows and are as follows Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A default value of 1 one will be automatically assumed if no entry is made in this edit box Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being pri
2. The Blood Group Rh Factor combo box provides a pull down list of the blood groups and associated Rh factors that may be selected for this label This is a required selection and one must be made before the Print button is clicked The pull down list of possible blood groups and Rh factors includes the following O Negative Bombay Negative POOLED ABO Rh Positive O Positive Bombay Positive POOLED ABO Rh Negative A Negative O POOLED ABO POOLED Rh A Positive A Autologous Collection B Negative B Biohazardous HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 13 HemaTrax ISBT 128 Standalone Application ABO Rh Print Labels B Positive AB Discard Unit AB Negative A POOLED Rh Quarantine AB Positive AB POOLED Rh Do Not Transfuse para Bombay Negative B POOLED Rh Fractionation Use Only para Bombay Positive O POOLED Rh Research Use Only Selection is made by clicking on the down arrow located on the right side of this combo box to reveal the pull down list Then select the desired Blood Group and Rh Factor by clicking on the appropriate item in the list The list is long so you may need to use the scroll bar located on the right edge of the pull down list in order to find the item you want Move on to the next control by either pressing the Tab key or using the mouse pointer and clicking on the next object Intended Use The Intended Use combo box provides a pull down list of the intended use donation type information t
3. edit box To delete the displayed record the user clicks on the Delete button located at the bottom of the window The appropriate facility record in the database will be deleted After the database record is removed all of the edit boxes in the window will be cleared in preparation for the next operation Cancel Clicking on the Cancel button causes all fields to be cleared and positions the cursor in the Facility World Code entry box so that the user may specify a different facility code Facility World Code This code is a five character alpha numeric entry The first character of this entry may be in the range A Z 0 9 The last four characters of this entry must be in the range 0 9 In the United States the ranges of applicable codes are K0000 K4999 and W0000 W9999 For more information about the assignments of these codes please reference the ICCBBA documentation on this subject HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 33 HemaTrax ISBT 128 Standalone Application Facility Information Maintenance This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 34 HemaTrax ISBT 128 Standalone Application Instruction Label Maintenance Instruction Label Maintenance This function makes it possible to enter and maintain instruction label information for one or more instruction label designs The Instruction Label function is
4. Child Must Be Volatile Dependent Services Running Invalid Service Control Service Request Timeout Service Has No Thread Service Database Locked Service Already Running Invalid Service Account Service Disabled Circular Dependency Service Does Not Exist Service Can Not Accept Control Service Not Active Copyright 2007 by Digi Trax Services Inc 182 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions 1063 1064 1065 1066 1067 1068 1069 1070 1071 1072 1073 1074 1075 1076 1077 1078 1100 1101 1102 1103 1104 1105 1106 1107 1108 1109 110 ODAINDOHBWNE 1200 1201 1202 1203 HemaTrax Manual odt Failed Service Controller Connect Exception In Service Database Does Not Exist Service Specific Error Process Aborted Service Dependency Failed Service Logon Failed Service Start Hung Invalid Service Lock Service Marked For Deletion Service Exists Already Running LKG Service Dependency Delet Boot Already Accepted Service Never Started Duplicate Service Nam End Of Media File Mark Detected Beginning Of Media Set Mark Detected No Data Detected Partition Failure Invalid Block Length Device Not Partitioned Unable To Lock Media Unable To Unload Media Media Changed Bus Reset No Media In Drive No Unicode Translation DLL Initialization Failed Shutdown In Progress No Shutdown In Progress I O Devic
5. HemaTrax ISBT 128 Blood amp Blood Component Standalone Labeling Application Version 6 2 1 OCTOBER 2008 by Lawrence E Cullen Copyright 2008 by Digi Trax Services Inc All rights reserved This page intentionaly blank Table of Contents CVE VIC A TN 1 WESTON R CCAS A A REENA EAA eo aoe 3 Product Label Database eran idilio cet pacas lala 3 Alternate Product Label Database Mist sehen deuscbuady cane yatdvangaessnesseawanes 3 Facility Tabl MISA A t a 3 Printer Port Definition VISTO A A ia 3 Pont Engine Updated A AS a ES 4 Standalone Application Corrections and Changes cccccccccesscssseeeseceseeeeseeeeeeseeeeseeeseeeeeeesaes 4 Collection Dates Now ANCE Pte dai 4 External Files Now Populate Product Maintenance Pull Down Lists cc ceeseeteeeeeereees 4 Facility Maintenance Corrected and Extended 4 HemaTrax Manual in Adobe Acrobat PDF ForMat oooonnccnocccicccnonaconccoonononcconncconccnnnocnnccnnna ns 5 MALS ANAT OU sores pen O A a a A r A TE E 6 Upgrading to a New Release as aaa 6 Patching an Existing Release omorii ai As 6 Now Tostallai da aca aaa 6 A oaetee a oan rato ne aged ead anak aaa ewe eto ae 9 Initial User 1D E PassWord a A A E EA 9 UI A A rin 11 Software SU aaa 11 Hardware See UN iaa 12 MPEGS O A A E 12 COMMUNICATIONS EME ccraeibiseurccanecortetesieedastas armenia 12 tn Protocol vedien ee an e e aae aa eei ae Ee EE 12 Opti nal HardWare iris senene id 13 Setup FUNCIONS es
6. HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 109 HemaTrax ISBT 128 Standalone Application Product Date amp Time Print Labels that will appear in the label audit report when it is printed Print Button The Print button is used to initiate printing of labels This activity can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in HELP Section 8 entitled Adjust Position HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 110 HemaTrax ISBT 128 Standalone Application Product Date amp Time Print Labels This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 111 HemaTrax ISBT 128 Standalone Application Replicate Unit ID Set Print Labels Replicate Unit Id Set To select the Replicate Unit Id Set label printing function first select the Print Labels pull down menu by either clicking on the Print Labels title of the main menu or by pressing the Alt P key combination With the Print Labels pu
7. HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 188 HemaTrax ISBT 128 Standalone Application License Agreement applicable the licensor s computer software and computer software documentation are licensed to United States Government end users with only those rights as granted to all other end users according to the terms and conditions contained in this license agreement 7 Governing Law This agreement is governed by the laws of Illinois in the United States of America 8 Sole Agreement This license agreement is the entire agreement between the licensee and licensor relating to the software and supersedes all prior or contemporaneous oral or written communications proposals and representations with respect to its subject matter and prevails over any conflicting or additional terms of any quote order acknowledgement or similar communications between the licensee and licensor 9 Breach of Agreement This agreement will be terminated when the licensee breaches any condition or term of this agreement and the licensee shall cease all use of and destroy all copies of the software The disclaimers of warranties and damages and limitations on liability shall survive termination HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 189 HemaTrax ISBT 128 Standalone Application Product Warranty Product Warranty Limited Warranty Digi Trax Services Inc warrants the the media on which the
8. Change Dates e 64 Change MM eS 64 Adding a New E A lola 64 Canceling the OPA a a aaa 64 Changing A A EN OS 64 Deletinesa User Record acustica jala dildo 64 Restoring a Deleted User Recon O A AS 65 O sa Suceava EE E ite naa 67 Pont VANS US hea aa 71 ABO Rh Prantlabelst it de atest Oa aes 73 Blood Group RA Pac NS 73 itaate A O E E E TEE eyeua teen nie noeccaaspiaen ais cua eebs 74 A RESUS E ENA AA A E E ES AE E ER A O E outs 75 AMA ATIC SIE A A AR 75 Anti E Anti 6 Res ltS is 75 Mailtenberoer Mic UD REUS A a ia 75 Number Of Labels a i EE E E A A diva E E ES 76 POB ii E A 76 Adj st POSITRON asec sciacecw acausseas ie veuswexcucpsedesaceow A A A E EA E ERSS 76 O 76 ABO Rh Date Time Print Labels o oooonooccccccconononananananacocononanananononacoconanana nano nonccononannananos 77 PRT PIR istic aa 77 iv INU DERG TAG A E A E dra ad 78 DOS MET A A A ES 79 A vas A E Maca ou aba datuua then gireetemaetuaaee 79 Adj st Position BUS a iaa 79 Date Time PrmtLabl e e lid 81 MProduct Button A a eE R ATEEN dean heal aA SAE aa bene A bi eadacnentheets 81 Cale Exp Data Time BUIN EA a reese A aod ca cet eth EI 82 Expiration Dita ad a 82 Inelude Exp A a edn ace tecine a roasts oan e ca tecila esate autos setcana ca dnt ea a nia S naai 82 peral Lest seats dd ic 82 Processing LN SIRO 82 POCAS a 82 Processing Facility Informations rr panas uta rato rn Aa Aer ra AS bates 82 N mb rof Labels tit a e A A A E 82 E A
9. Hotkey Already Class Already Class Does Not Exists Exist Class Has Windows Invalid Index Invalid ICON Handle Private Dialog Index List Box ID Not Found No Wildcard Characters Clipboard Not Open Hotkey Not Window Not Registered Dialog Control ID Not Found Invalid COMBO Box Message COMBO Box Window Not Invalid Edit Height DC Not Found Invalid Hook Hook Needs Global Only Set Count On Filter Invalid Filter Process HMOD Hook Journal Hook A Hook Not Installed Invalid LB Message Bad LB LB Without Tab Stops Destroy Object Of Other Thread Child Window Menu No System Menu Invalid Message Box Style Invalid SPI Value Screen Already Locked HWNDS Have Different Parent Not Child Window Invalid GW Command Invalid Thread ID Non MDI No Scollbars Child Window Pop Up Already Active Registered lready Set Encryption Required Copyright 2007 by Digi Trax Services Inc 186 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions 1448 1449 1500 1501 1502 1503 HemaTrax Manual odt Invalid Scrollbar Range Invalid ShowBar Range Event Log Fil e Corrupt Event Log Can Not Start og File Full Event Log Fil e Changed 187 Copyright O 2007 by Digi Trax Services Inc HemaTrax ISBT 128 Standalone Application License Agreement License Agr
10. Time Audit REP OLE giro cctv dese AA A A abasic A AA 154 PRIS ORT CO grease es 152 ABO Rh Donation Type Intended Use Parla IA icant 95 ABO Rh Information Panels O a a a a N a Ea E EET 95 ABO Rh Label Information Window cccccccccccccsccsssccccessssesssssssssccessessssssssssccesssessssssssscceeeeeensaeess 95 120 ABO Rh Label Information WiNdOW cccccnoconnnnccononanananananononononanananenonenononanananenononanononanananenenaninos 95 120 Activity Log Reports eeno ii dede 134 Add Process Ve CIN ete AR ARA A A E E 39 Add t QWik Pik dto 52 Adding a New Instruction Label ia 36 Adding a New Label FOME AA A Rd SO 57 Addinga New Us NS An 63p a A E ara a dev eetwie avi ward ests Cis aoe ATI E SESS 38 additional A A A EE E eine EAA EES EST 48 Additonal Arba 48p AAGILIVE solution adios 44 47 Adde SUMA a ao a aR 44 47 68 Adj st Position td 76 79 83 87 91 96 99 102 106 110 113 118p Alternative RH Factor Lines A OT a tials ney 19 AMECIAMES RESUME aa did a 75p 122 AN Aaa A A N AA E E E EAE OU EE e 75p 122 AMIEKSO Resiste ita tafe EN A 75p 121p A A O A E 44 46 48 Anticoagulant oas seenior ween E E Vane en E A E N E E 44 50 68 AT 68 UR IT 25 27pp Archive Activity Log Error Reto Misses rd ena inn ten 29 attaibutes cn ao e to o q dd a o e o o o o da RE 38 41 43 47p Attributes oaste cxsassaatecnacedense Dean aerer a eano aAa i EE Eea aE aa S O a EAEE EAOa EE AT EREE 41 43 47pp AUTE AS a 1 76 79 83 86 90
11. Time Label Information WINdOW coocoooonncnccononananananonocononananananononcnnnnnnnnnnnnnonacinonananona 96 109 124 Date amp Time Label Information Window sic oivatscetessestseascecades nde droit pida cova ch ets ceiba da doit 124 Date Cold lt A ARAS AA oe 101 Delete Tom rca 52 Deleite a Use Acordar aio 64 Deleting an Existing Pac A dea 32 Deleting an Existing Instruction Labels aia 36 Deleting Licensed Products cscs cs seses a taa 38 DIA EE S A E EE E E A A E E E Rda 90 95 105 109 Divided Unit INFOrmation spepersi na aea AE EAE a O A Guay e a aE E bon TEE cu DES 90 donation PE yl ARA AA ASA 19 37 74 90 95 101 115 121 A A O 78 89p 94p 105 109 O a a a a a aa ea pede sara e 18p 90 94 Donor Type aes A E A IR EEES 90 94 IBEA PA RE EE OA EA E N AA AENEA E EAA SA 45 68 PAW A EAA 45 48 Draw Volume isinen na A a e aa Ana Aa a EAE Aa wean aa ea r E a a ap Eai 50 SHO detection protocol sii AA EA E eben 11p Error Detection Protocol A Fane loos 12 EA od dd aldo 1 21 Exp Coll Date Codina E AA A Ai 115 EXP COLD TE NS 115 EXPLO a isa 19 47 78 82 96 109 125 130p REALONE A A A RIO 1 11 17 19 78 81p 124p 130p Expiration Date Md DM ia ie 1 Expiration Dat OA A E E a 11 Expiration Date Pont E 17 19 EXPO PET di ad 48 82 125 Expirati n Period A A As RA 11 47 78 xpiration WIT 23s pails chek zac ats Pare ahs ard oh oth aos a ton gaa ts otitis pen Mla Cae iti hol EN 48 RTA ITA cs cas ects essen EAE E A
12. possible blood groups and Rh factors includes the following O Negative Bombay Negative POOLED ABO Rh Positive O Positive Bombay Positive POOLED ABO Rh Negative A Negative O POOLED ABO POOLED Rh A Positive A Autologous Collection B Negative B Biohazardous B Positive AB Discard Unit AB Negative A POOLED Rh Quarantine AB Positive AB POOLED Rh Do Not Transfuse para Bombay Negative B POOLED Rh Fractionation Use Only para Bombay Positive O POOLED Rh Research Use Only HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 120 HemaTrax ISBT 128 Standalone Application ABO Rh Label Information Window Selection is made by clicking on the down arrow box located on the right side of this combo box to reveal the pull down list Then select the desired blood group and Rh factor by clicking on the appropriate item in the list The list is long so you may need to use the scroll bar located on the right edge of the pull down list in order to find the item you want Move on to the next control by either pressing the Tab key or using the mouse pointer and clicking on the next object Intended Use The Intended Use combo box provides a pull down list of the intended use donation type information that can be encoded as part of the bar code for the ABO Rh label and the bar code of the Product label This list includes the following Not Specified Dedicated Donor Autologous Use Only Paid Homologous Donor Autologous Use Only Biohaza
13. 35mm in height Bag indicates that the label is 44 45mm in width and 19mm in height Tube indicates that the label is 29 5mm in width and 19mm in height Note The default selection for Label Type is Eye Read X Coord The X Coord edit box provides the means of specifying the upper left hand corner horizontal coordinate for each label defined in the set in millimeters and is a required entry The measurement is taken from the upper left most point within the entire set of labels This measurement is given in decimal notation in metric millimeter units The maximum entry length is six numeric characters If the entered x coordinate plus the width of the Label Type specified falls outside the dimensions of the label set then a Warning dialog box will appear at center screen with the message The X Coord plus the projected image width entered exceeds the specified width boundary pressing the Retry button will return the cursor to the X Coord edit box for another try HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 56 HemaTrax ISBT 128 Standalone Application Unit ID Label Format Maintenance Y Coord The Y Coord edit box provides the means of specifying the upper left hand corner vertical coordinate for each label defined in the set in millimeters and is a required entry The measurement is taken from the upper left most point within the entire set of labels This measurement is given in decimal notation in metric
14. A e 162 Wh Memos NR O 162 Starting Dit Ra aii 162 O A A A RS Oo 163 COR RU A A tn EAR O 163 Print BUM AA Ai 163 Instr tion Label Audit Report ss ta 164 Wa MEMOS na cathy ee wiv a a e a e DUA aoe ae egy A E a 164 Starting DA AAA AA 164 Ed Dr Aa 164 OR DU A ee ey Se 165 A bse ca eG nda E ENARE T E A A EE 165 Intended Recipient Information Label Audit RepolTt oooooocnncccnoconococonocconnconnconncconcconnccnnccnonocncnos 166 Waith MO i aa aa ETE AA E od Hit ee NOUR aR A R ai 166 SEARED GS EEE A E E E EAA E I E A ET 166 A E T 166 VOR BUS st 167 APO BUON S E E ST 167 Prod L be Audit Re DOKL e a Ea a e aE o ea ea oes 168 With MEMOS irei A oe aad a 168 Staring Date eiii i E R O EET A EEE E T ee i 168 Ending Dita A 168 A TO 169 Pint BUS Ia 169 Product Date amp Time Label Audit Repo ica di didas 170 Wu r iia 170 A E AN 170 Ending Date secs ah Sic at cca hereby sae cnscea rapa sud EEEN aay vax E Seen a eaa A EERE Ea E EEE 170 ORK B t da A AA ee Sosa AE 171 Print ASUUGOI A A A A ao 171 Replicated Unit ID Sets Audit Reporte ccccccccccsscesseeeneceseeeeseceeeeeseceseeesaeceseeeeseeseeenseenteeenaes 172 A A A A N 172 Starting A E TO 172 Endine Date O E A ias 173 OK PU odas 173 Print B tton A O 173 Log A dos 174 A UE RL 176 ADO a 176 Hema A E 176 Error N MmberS 2 ai A A as 178 NE E AAEE eget AE T EE EEE AAE negate teen R 188 License Conditions and Terms p iccecssscceneaiaexesateioasesctaoavacanaees ced as
15. After making any new selection or desired changes the user saves the assignments by clicking the OK button To abandon any changes the user will just close the window with the button in upper right hand corner HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 16 HemaTrax ISBT 128 Standalone Application Setup Functions Options Setup When initially setting up the HemaTrax Standalone program it may be desirable to change certain operational characteristics specific to the particular site s requirements The Options window provides some important configuration options To access the Options window select Options from the Setup pull down menu available from the HemaTrax Standalone main menu Options Auto log off time 1 minutes Security Levels Assigned to Menu Selections Set Up Security Level Print Labels Security Level fo rd 2 3 ori c2 3 Maintenance Security Level Reports Security Level Co cd 2 03 2 7 OF wt User Password Expiration Period 0 Days Labeling Compliance Authority US Food 4 Drug Administration C None AUTOLOGOUS DONOR to appear on Full Face label No Use VOLUNTEER DONOR C Yes Expiration Date Format e Expiration Date amp Time US Expiration Date Only Alternative RH Factor Lines Use Alternate Rh Factor Lines Rh Negative Text Rh Positive Text From the Options window the user may set Auto log off time assign Security Levels Assigned to
16. Deleted User Record 65 Rh NEIVA A A AT AN Rd 19 RK Positive Tr SANA IS cb 19 BSD so NN 1 1lpp SLOTTET A N ea EPR ER E SNES AAR REIT CONE IY ODOR SD IN SER RON EERE 114 Scanned IO stud ltda otra ria duds E Ee 114p Sec rity Ll A AI axel ceaas 64 secure A is 18 SEUA lt ARA A ATAR A E cits 11 Secure ld Ode 17p elected Facility noO ii eins Raso 86 A aT LA EAE A EREA E EEA E A ines aca A OE 38 set height sirens A 56 58 A RR S6pp DA AA 11 14 23 65 90 A OTRO 11p 14 A O stadia damn a a sama aeons des a a S6p SEEM O O A E NN htc A do ANIOS S6p 59 SETUP UCA A A a a anda 14 TO KAVET LESLI A E A E A AE EA AE AA A NE 90 Software Set UPa TAn e IA oo OO ae 11 14 PEA ai 82 96 109 125 A O 78 82 125 Status Wate ccc es ess rea hea cheese A Ce at a dan Race ee 119 136 139 Stat s TEs rea tooo E Sit ahah kta ole ait a at PR clea ei ca alba 119 A shloayiecssacuendccwstenaisaaueneuamptesataceeuouenusiacs ances seaueptaszsuamnioueunt 44 46 48 ECB EN 44 68 O O ba 45 68 A O 13 RR 116 AA A A A Oi gteaunalce 115p Test DES A In 116 Total Numb rof Labels us Si iS ia 56 58p U S Industry o A O O valine O Oe 19 nit id lab l Oil A tas 55 Wit Idabel AA cseace des Saad ev sek cack cade ve dvesctvee Seapy E A E N R 23 55 59 UnitID Label Format aac hehe tis wate AA 25 Unit Id Label Format Maintenance ccccccccccccccccsessssscssccccesesessssessssccesesesssessssscesesesssssssssseeseeseesaees 55 UTA Number A A AN A A ASAS AA A OR
17. Ed dos 28 Archive Activity Log Error Recon ti it 29 Facility Information Maintenance yass26 ects ait asvactisen a 31 Adding a New Facilitynirceniin neonne e E A E AEA TAA SN 31 PAT ye IN AIMS E A E a 31 Facility City State amp Zip Codes acesstsiscessetieaosacessadssatevensabanecuadesascossitbexhactesiessatoasabepoeseieip 31 Ficense Hold NM ia 32 Holder City State amp Zip Odia n 32 Registration NUDE oiei oa oinp AS A AS AA divine Sia dents 32 ETERNAS NUI e A O 32 Changing Existing Facility Ido dois 32 Deleting an Existing A A A a EE E En 32 Tae E A A EEA 33 Facility World Code IS AI 33 Instruction Label Maintenance cccccnnncononnnoncnononananonanononononananonenenonocononananennnnnanononnnananenenenocinananos 35 Adding a New Instruction Label a 36 Instr ction abel ie E tica 36 Instruction Label Lines 2 DA io a aa 36 Changing an Existing Instruction Label iia ad an s 36 Deleting an Existing Instruction Label cocc ni ncciit ni nn con acces dildos incida dictan dress 36 Licensed Products Maintenance ccccccccccccccssssssssscccessessssssssssccceeseessssssssssecesesesssssssssseeeseeessaees 37 Selecting a Facility a Aita 38 Adding Licensed Products for a Specific Facility o ooonnccnnccniccnonccnonanoncconnaconccnonocanoronononnccnnos 38 Deleting Licensed Products for a Specific Facil dai tits 38 Processing Legends Manten is 39 POG es AR NR 39 A A ON de 40 A A O eae aE abe 40 Ordering of Lera A 40 11 Produc
18. HemaTrax ISBT 128 Standalone Application Find Product This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 70 HemaTrax ISBT 128 Standalone Application Print Labels Print Labels All of the label printing functions that are available from the Print Labels pull down menu This pull down menu is shown in the illustration below Pl Hema Trax LPS ISBT 128 Setup Maintenance Print Labels Reports Log Out Help Wed ABO Rh ABO Rh Date amp Time Date amp Time Facility Facility Product Full Face Instruction Intended Recipient Information Product Product Date amp Time Replicate Unit ld Set Verification Ioj x Ctr Ctrl B Ctrl D Ctrl F Ctrl C Ctrl U Ctrl l Ctrl N Ctrl P Ctrl A Ctl E Ctrl Selecting the Print Labels menu item causes the pull down menu shown above to appear From this list the user may select one of the following label printing categories 1 oe NDA RF wD 10 Product Date amp Time 11 Replicate Unit ID Set ABO Rh Facility ABO Rh Date amp Time Date amp Time Facility Products Full face Instruction Intended Recipient Product 12 Verification Each of these label manufacturing functions will be discussed in the section that follow HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 71 HemaTrax ISBT 128 Standalone Applica
19. ISBT 128 Standalone Application Version Release Notes HematTrax Standalone Version 6 0 release used a text file named Portcfg txt The text file cannot be converted and will be ignored by the new application Print Engine Updated This release of the Standalone includes the very latest release Version 6 0 of the HemaTraxLIB dll dynamically linked library This library component serves as the label formating and printing engine of the application There are many changes in this new update Some font sise changes have been made to accommodate additional printed information on the product label The full face label text including the Properly Identify and See Circular of Information statements have been moved to an optional external file Corrected character font width tables have been implemented to improve text centering capabilities with the Zebra ZAM printer Changes have also been incorporated to implement recent changes in the label printing specifications as found in the U S Industry Consensus Standards Any occurrence of the word BIOHAZARDOUS has been replaced with the word BIOHAZARD on all labels The word BIOHAZARD now appears at the end of the intended use phrase on the ABO Rh label quadrant two For a narrow range of products RECOVERED PLASMA SOURCE PLASMA and SOURCE LEUKOCYTES quadrant four is now used to print FDA required testing messages When printing 2 x 2 product labels for these products these
20. O 21p A O A 21 P rt DENCIA AAA A 21 POL TUNEL ice vad AAA A A N 11 21 A a E hace lea aut Re dat teense Sat fa Pala catieliae dined e a a a e ene Seeds 20 Print Image OTS Cts onenean aE aT hides A EEEE hi os Beta ahieoauad eaand se A da Spas ake soa atte 22 Print Labels esena a N 18 71 73 77 81 85 89 93 98 100 104 108 112 114 PERIGEE SOU a EAEE EEE EA E E OE E 12 processing facility AAA O E O A 96 109 Processina Facility for ON tit uri 82 125 PECES A A A A at eaniuaes Mapes 39p Processing Les A Sues odainoues 25 39p 82 125 proce TO le SCT od tae ytd etek Sadao 39p Processita Lerdo 25 39 Processing Legends Mantencion lr 39 product 1 18 37p 41pp 51pp 67pp 78 81p 89p 94pp 100p 104p 108p 115 124p 130p 146pp Product 1 11p 25 38 41pp 46p 49 51p 67pp 71 74 78 81p 89p 94p 100 102 104p 108p 115 121 124p 130p 140 148 150 160p 168pp Product Date EME ita 71 108 150 170p product CAEN E A a E A R 43 47 68 Product CAE a la 43 67p A O 38 41p 67p 94 115 146pp PLOGUCE CO dt A a a OEE LS A O AO 38 41p 47 115 148 Product Exp Diles a dia 130p Product Exp MM A A A A halt 130p Product Information Panel ccnnnnnnnnonananonononananananoneconononanonenonononononanananononnncnonanananananeneci os 95 104 108 A O et de ae 1 42 46pp 90 94 104p 108 Product label DEEE AE td 11 74 89 104p 121 160p 168p Product
21. Offset in mm gt p Test Print OK ABO Rh 192 168 0 115 Zebra y The Adjust Position window includes a text panel that gives brief instructions on the use of the window There are two edit boxes one used to list and change the current Vertical Offset in mm and the other for Horizontal Offset in mm There are two buttons located at the bottom of the window Test Print and OK Vertical Offset in mm The Vertical Offset in mm edit box is found on the Adjust Position window which is available from any label printing window This edit box allows the user to specify the vertical offset from the upper left hand corner of the label where the image is to be located This feature allows the user to adjust for slight differences that may occur between manufactured batches of labels print head alignment differences and other variables that could effect the printed image position on the labels There is no entry length limit established on this entry The entry may be made as whole millimeter units such as 12 or may be entered as a number with a decimal fraction such as 5 25 Note While negative number entries are allowed their use is discouraged as this may produce unexpected results Horizontal Offset in mm The Horizontal Offset in mm edit box is found on the Adjust Position window which is available from any label printing window This edit box allows the user to specify the horizontal offset from the upper left hand corner of th
22. Pace Label AUR A A ido 162 CADUCA ao 115 Hardware Set Upa i 12 E eaten 1 29 176 A TN 176 O A O 76 79 91 102 104 106 110 HIGH VALUE A A cb 50 A A E E 14p Holder City State amp Zip COE A A A A EA 32 Horizo tal DSi A all 118 A AN 101 A ER AR POP ATO 1 CCB Ate ist 1 19 33 38 41 43 46p 51 67p 98 112 114 147pp A RA 101 ficlude Exp TMe so eter csrQsdiecin al a ete tated th dn cues ERE 82 125 Include License Ni tai heaven 86 94 Include manvialentry check di a da sa Ac cd 112 Include Manual Entry Check Digit seseeessessesseossrsseeseessrsseossesseesoesresseosessesseessrssesseesorsseeseessrssees 93 96 A A O 9 Ma SS le a OLE A OS 9 Insert m OWK PI iaa 52 installation naene a a AR R a aa e a a 6p 9 14 PANS tel WACOM A EE RE AE V ste adan 6 INSU 6 0 aana nine as Re ena T 6 11pp 23 35p 99 118 144 TnStr Gti onic aia 1 11 13 25 35p 71 98p 140 144 150 164p TOStrUCHON LDL Miss E A id 11 35p 99 144 instruction Lab ra O o O e e O e O ART E OE NO 36 Tastruchion dali nl 1 98 164p Instruction Label oooooccccncnnnanauannnccnnononanananonocccononanana E A a 11 25 35p 99 140 144 164 TASHUICTION Labarca ni 25 e A A A aaia ieat eae es 164 Instruction Label Database Rep Ort ie cacos ides cbsaieccousetsdedindde ch woe devte rade ednopdeciad a a E ETa 144 Instruction abel LE mes TVs SNA A Rak a 99 Instruction Label Maintenance cccccnnnnonnoonnncnononananananona
23. Product Category The Product Category is selected from the combo list box This product category selection will be used later for searching for a specific category of products as defined in the ICCBBA database The list that follows includes all of the product catagories that are currently used in the ICCBBA product database and in the United States Cryoprecipitate Pooled Cryoprecipitate Fresh Frozen Plasma Pooled Fresh Frozen Plasma Granulocytes Pooled Granulocytes Granulocytes Platelets Pooled Plasma Leukocytes Pooled Platelet Rich Buffy Coat Lymphocytes Pooled Platelets Monocytes Pooled Serum Plasma Red Blood Cells Platelet Rich Buffy Coat Serum Platelet Rich Plasma Whole Blood Platelets HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 43 HemaTrax ISBT 128 Standalone Application Product Label Maintenance Product Modifier The is one of a group of predefined modifiers that may be either selected from a combination list box or entered in an edit box These modifiers are as follows Apheresis Deglycerolized Deglycerolized Apheresis Deglycerolized Rejuvenated Deglycerolized Rejuvenated Apheresis Frozen Frozen Apheresis Frozen Rejuvenated Frozen Rejuvenated Apheresis Liquid Liquid Apheresis Rejuvenated Rejuvenated Apheresis Thawed Thawed Apheresis Anticoagulant The Anticoagulant combo box is used to specify the anticoagulant that will be associated with a product when it is to be search
24. Product panel displays a product that has been selected through the process mentioned above With a product selected use one of the two buttons of the Qwik Pik List Functions panel Add to List Insert in List to place the selected product either at the end of the current list or before the currently highlighted product item in the list respectively HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 51 HemaTrax ISBT 128 Standalone Application Qwik Pik List Maintenance Qwik Pik List Functions The Qwik Pik List Functions panel contains the Add to List button the Delete from List button the Insert in List button and the two Move Highlighted Item buttons Below the Qwik Pik List Functions panel is the Save button When this button is clicked any changes that have been made to the Qwik Pik list are saved and the Qwik Pik Product List maintenance window is closed The Qwik Pik List list box displays the current list of products in the order that they will be displayed during Qwik Pik product selection At the top and to the right of the Qwik Pik List list box is a panel that displays the current number of products that are in the list Add to Qwik Pik List Clicking the Add to List button of the Qwik Pik List Functions panel appends the currently selected product as displayed in the Selected Product panel to the end of the current list as displayed in the Qwik Pik List list box Note If you clic
25. Reports pull down menu to appear With the pull down menu displayed either place the mouse pointer on the Label Audit item of the pull down menu or alternatively press the L key P Hema Trax LPS ISBT 128 Label Audit A pop up menu with the following selections will appear ABO Rh ABO Rh Date amp Time Date amp Time Facility Facility Product Full Face Instruction Intended Recipient Information Product Product Date amp Time Replicated Unit ID Sets HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 150 HemaTrax ISBT 128 Standalone Application Label Audit Reports This page intentionally blank HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 151 HemaTrax ISBT 128 Standalone Application ABO Rh Audit Report ABO Rh Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the ABO Rh title or press the A key to cause the window immediately below to be displayed Fy Label Audit Reports Ol x With Memos Starting Date Ending Date fur 2004 fu 2004 ox Print ABO Rh With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels were being produced will be included in the report The default answer is Yes To change the select merely click on the title or button of the answer you desire Starting Date Below the Starting Date
26. The Holder City State amp Zip Code entry is an optional edit box entry with a maximum length of 36 characters This is the location information of the central FDA license number holder This edit box is only used if more than one location shares a common license number held by a central facility name This license holder location does not appear in the facility information area middle third of the upper left hand quadrant of full face labels for all licensed products Registration Number The Registration Number is a required entry for all U S or FDA regulated facilities The entry is numeric only with a maximum entry length of 10 digits HemaTrax Standalone determines that the facility is FDA regulated based on the contents of the Facilty World Code entry W0000 W9999 and K0000 K4999 facility world code ranges indicate a U S facility causing the Registration Number field to become a required entry License Number The License Number is a required entry for all U S or FDA regulated facilities that are manufacturing licensed products The entry accepts a combination of numerals and dash characters with a maximum entry length of 7 characters After completing these entries click on the Add button located at the bottom of the window If all required entries have been made and the format of the entries is correct the record is added to the facility information database and the entry fields of the window cleared for the next entry C
27. X 4 Do you wish to change your password After selecting the User Password function from the Maintenance pull down menu the Information dialog box shown immediately above will be displayed if the user is not the DEFAULT user This function is available to all users defined in the user database with the exception of the DEFAULT user If the user has a security level less than 3 and the user clicks on the No button then the Information dialog box is closed and the user has access to the main menu once again If the user clicks the Yes button of the Information dialog box then the window shown immediately below is displayed Current Password OoOO O New Password fo Confirm New Password pooo In order to change the current user s password the user must first enter the current password in the Current Password edit box and then press the Tab key to move to the New Password edit box The user must enter the new password in the New Password edit box and then press the Tab key to move to the Confirm New Password edit box The user must re enter the new password in the Confirm New Password edit box and then either press the Enter key or click HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 61 HemaTrax ISBT 128 Standalone Application User Password Maintenance on the OK button to cause the password in the database to be changed If the user is the DEFAULT user or if the user has a security level of 3 a
28. aba es oat a tines ates 1 25 41 pp 46p 49 51 140 148 160 168 Product Gabel Audit Reports ac ida 160 168 Product Label Database REPO dr tt da A a Ei 148 Product Label Information smeren a aE E A a a a 41 46p 49 Product Label Information Maintenance cccnnonnononnnaccnononananunoneccnononanananenonoccncnonnnnnnnnnnccononanananonenanin n 46 Product Label Maintenance cccccnnnnnonnnanonocononanananenenaccnonanananenonenononnnnnanenonononononannnnnnnnnnnncnonnnnannnanenacin ns 41 Product MIA dd Sait 44 68 PLOUGH BAG T E E E T 46p PGCE IN GING a A E A E A T EE E AES 46 Product Sea A DU ES aac bk ee eves a a Aa h iaraa iante 41 43 Owik Pik Eist PUM Ct ONS ni as S1p QOwik Pik PROC LS AAA AAA A AAA AAA AAA A AS 12 25 51p Qwik Pik Product Last MAMA a 51 Qwik Pik product sli A 52 QOWik Pik Prod ct Selection in pn a E E E E E EE O a 69 Registration NUDE rana 32 O 11 replicant umit ID ab Aroa duueean Ea bar e aT 23 Replica Unit Idses A E a E T 11 14 23 Replicant Unit LD as A a iros 14 q A uceiatond saalameas tices Aode A hooks 23 Replicant Unit TA Porn at NAAA A AA AA AAA 11 14 23 Replicate Unit TD ROMs 14 replicant unit identification MUMBEN iran dia diana dot 23 Replicant Unit Identification Number g ssi y cece vedic cleecu bi caelor ados 23 Replicate Unit Id Sorrir rra tc dardos les 112 Replicate tit ID SAR a ads A AR 71 Replicated Unit ID Sets Audit Repottsscasiiecs cccuasi cents a dd 172 Restoring a
29. allows users to quickly select a product without having to go through the more involved process of identifying a product from the ICCBBA product database You may access the function by clicking on Maintenance menu selection which displays the Maintenance pull down list and then clicking on Qwik Pik Product List in the resulting pull down list Alternatively you may press the Alt M key combination which displays the Maintenance pull down list and then press the Q key The illustration above shows the Qwik Pik Product List maintenance window that appears after the user has selected the function F Qwik Pik Product List Torx Selected Product i Select Product Qwik Pik List 9 RBCS AS 1 VOL 450 MLREFG lll RBCS CPD AS 1 VOL 500 mL REFG RBCS AS 3 VOL 450 mL REFG IRRDTD RBCS CPD VOL 500 mL REFG PLTLTS 0 5CPD VOL 450 mL 20 to 24 C WB CPD VOL 450 mL REFG WB CPD VOL 500 mL REFG WB CPDA 1 VOL 450 mL REFG WB CPDA 1 VOL 500 mL REFG Qwik Pik List Functions Add to List Delete from List Insert in List Move Highlighted Item l 4 Save Select Product The Select Product button works in similar fashion to the Find Product button of the Product Label maintenance window The purpose of this button is to call up the window that can be used to select a narrow range of ICCBBA defined products from a product can be selected and then added to the current Qwik Pik list The Selected
30. chosen Each matching product is then listed in the Product Matches list box located in the bottom half of the window There is a limit of 100 matches HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 68 HemaTrax ISBT 128 Standalone Application Find Product established at which time the search is terminated Look through the list of products found for the one that describes the product that you want to edit Select that product by clicking on it highlighting it and then click on the OK button located in the bottom middle of the window At this point the Find Product window will close If you have chosen the Qwik Pik List Product button then the Qwik Pik Product Selection window shown immediately below will appear TP Qwik Pik Product Selection Oa x Highlight desired product by clicking on it then click Select button A P lA 21 Se LUI 1 Sa OOOO DOT OE NDE NOTIN RBCS CPD AS 1 YOL 500 mL REFG RBCS AS 3 VOL 450 mL REFG IRRDTD RBCS CPD YOL 500 mL REFG PLTLTS 0 5CPD VOL 450 mL 20 to 24 C WB CPD VOL 450 mL REFG WB CPD VOL 500 mL REFG WB CPDA 1 VOL 450 mL REFG WB_CPDA 1 VOL 500 mL_REFG Cancel From the Qwik Pik Product Selection window a product is selected by clicking on the product description in the list highlighting it and then clicking on the Select button located at the bottom of the window HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 69
31. group and Rh factor description is derived from the ABO Rh Code and displayed here Intended Use The intended use donation type information encoded in the ABO Rh Code is interpreted and displayed here Product Code The scanned alphanumeric product code eight characters not including prefix characters is displayed here Product Desc Based on the product code scanned a lookup on the product database is made and if there is a match the product description stored in the matched database record is displayed here Intended Use The intended use donation type information encoded in the Product Code is interpreted and displayed here Exp Coll Date Code The scanned numeric expiration collection date and time code six or ten digits depending on the date and time structure used not including prefix characters is displayed here Exp Coll Date Text Based on the Exp Coll Date Code a human readable interpretation is computed and displayed here This may include the expiration time if that bar code data structure was scanned Test Code The scanned alphanumeric Test Code not including the prefix characters is displayed here HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 115 HemaTrax ISBT 128 Standalone Application Verification Print Labels Test Desc Based on the Test Code scanned a human readable interpretation is accessed from a match on the code in the test code text file and displa
32. in quadrant four for products that take a collection date The maximum entry length for this memo box is five hundred 500 characters Unknown Volumes and Measures The Unknown Volumes and Measures tabbed page of the Product Label window is used to define the prompts and allowable ranges for unknown volumes and measures that are listed in the Additional Attributes portion of the product label definition The Product Label maintenance window with the Unknown Volumes and Measures page displayed is shown immediately below FE Product Label ioj x Product Code i Find Product Product Search Attributes Product Label Information Unknown Volumes and Measures Optional Acceptable Volume amp Measure Range Values Prompt Volume Type Volume or Measure Request Prompt gt LOW VALUE lt HIGH VALUE Preview Save Cancel Delete For each occurrence of a question mark appearing in the Additional Attributes memo text on the Product Label Information tabbed page a row of three edit boxes will appear on this page The rows of edit boxes are in direct relation to the occurrence of each question mark in the Additional Attribute memo text on the Product Label Information page Each of the three unknown volumes and measures edit boxes that appear in a row on the Unknown Volumes and Measures page is defined below Volume or Measure Request Prompt The Volume or Measure Request Prompt is an edit box that is used to enter the text that
33. initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in the section entitled Adjust Position HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 83 HemaTrax ISBT 128 Standalone Application Date amp Time Print Labels This page intentionally blank HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 84 HemaTrax ISBT 128 Standalone Application Facility Print Labels Facility To select the Facility label printing function first select the Print Labels pull down menu by either clicking on the Print Labels title of the main menu or by pressing the Alt P key combination With the Print Labels pull down menu displayed either click on the Facility title or press the F key After selecting the Facility label printing function the window shown below will be displayed F Facility 101 x Include License No Number of Labels y Print Adjust Position Log Memo po A Log Memo Select Facility Button When the Select Facility button is clicked t
34. label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of ABO Rh label printing records in the activity log file to HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 152 HemaTrax ISBT 128 Standalone Application ABO Rh Audit Report be reported Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the end of the range of ABO Rh label printing records in the activity log file to be reported OK Button Clicking on the OK button initiates the search of the activity log for all ABO Rh label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to the selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 153 HemaTrax ISBT 128 Standalone Application ABO Rh Date amp Time Audit Report ABO Rh Date amp Time Audit Report After selecting Label Audit from the Reports pu
35. line file LOG TXT The archived records can still be viewed and printed via the Off Line Archive Report printing function The archiving portions of the log file serves to keep the activity log file at a manageable size so that reports that are displayed or printed do not become too lengthy and thus require inordinate amounts of time to review or print The Archive Activity Log function is selected from the Maintenance menu pull down list You may access the function by clicking on Maintenance pull down menu selection and then clicking on the Archive Activity Log title found in the pull down list Alternatively you may press the Alt M key combination which displays the Maintenance pull down list and then press the A key Archive Activity Log loj x Move a date range of activity log records to an archive file This range of activity records will be removed from the on line file Date range of activity log records to be archived Starting Date Ending Date FEB 2004 13 y 2004 Archive File Hame Automatically Generated The Archive Activity Log function should be run during off hours so that it doesn t interfere with normal operations While the function is running the activity log file is opened and locked for sustained periods of time and could be inadvertently accessed for update for other workstations The frequency of this operation could be once every six months or once a month depending on the activit
36. main menu or by pressing the Alt P key combination With the Print Labels pull down menu displayed either click on the Product Date amp Time title or press the r key After selecting the Product Date amp Time label printing function the window shown below will be displayed Fl Product Date amp Time o x Specify Product Information Specify Date amp Time Information Product Date Donation Type Div 1 Div 2 Number of Labels I Divided Unit jo El o El Print Adjust Position Log Memo o Log Memo Product Button The Product button allows the user to select a product for the product label portion of the full face label By clicking on the Product button the Find Product window will be displayed as the first window of several that may be presented as part of the product selection process For more information regarding the Find Product window refer to the section entitled Find Product Product Information Panel The large panel immediately below the Product button provides the user with a description of the product that has been selected The panel is for display purposes only and does not provide the user with any entry capability HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 108 HemaTrax ISBT 128 Standalone Application Product Date amp Time Print Labels Donation Type The Donation Type combo box is used to select the
37. millimeter units The maximum entry length is six numeric characters If the entered y coordinate plus the height of the Label Type specified falls outside the dimensions of the label set then a Warning dialog box will appear at center screen with the message The Y Coord plus the projected image height entered exceeds the specified height boundary pressing the Retry button will return the cursor to the Y Coord edit box for another try Flags The Flags edit box provides the means of specifying the flag digits to be printed on each label in the set This is not a required entry The entry length is fixed at two digits when it is made The user may make a one of two digit entry before leaving this field A single digit entry will be automatically expressed as a two digit entry with a leading 0 zero Save The Save button allows a new label entry or changes to an existing label format to be saved Cancel The Cancel button allows the current label set format to be aborted without making any changes or additions Adding a New Label Format To add a new label format perform the following steps 1 Type the name of a new label format into the Format Name combo box and press the Tab key If this is a new label format name an Information dialog box will appear prompting you with the question Create this new format file Click on the Yes button to create this new format file Click on the No button to clear the Information di
38. odt Copyright 2007 by Digi Trax Services Inc 175 HemaTrax ISBT 128 Standalone Application Help Help Clicking on the Help menu selection causes a pull down menu to appear Pl Hema Trax LPS ISBT 128 ml x Setup Maintenance PrintLabels Reports Log Out Help About HemaTrax Current User DEFAULT ADMINISTRATOR The Help pull down menu allows the user to select one of four possible selections as follows About Displays program version and release data information HemaTrax Invokes the system s browser to view the HemaTrax Standalone application help file which is now stored in the HemaHelp directory in Adobe Acrobat PDF format Important Note The Standalone HemaTrax help file documentation is no longer provided in HTML format You must now have a copy of the Adobe Acrobat Reader installed on the host system in order to access the help file document HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 176 HemaTrax ISBT 128 Standalone Application Help This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 177 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions Error Numbers HemaTrax Standalone Application The following is a numeric list of Windows error numbers and descriptions OMDAINHDUOBWNER OO OMDANDHDOBWNHER O 36 38 39 50 51 52 53 HemaTrax Manual odt Succ
39. on the desired month HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 135 HemaTrax ISBT 128 Standalone Application Activity Log Reports Year The Year edit box provides the user with the means of selecting the year for which activities will be reported The user must enter the appropriate four digit year in this box Alphabetic entries will not be accepted Load Period Button The Load Period button must be clicked in order to load the activities for the specified period Clicking on this button without supplying a valid Month or Year will cause a Warning dialog box to appear at the center of the window with the message A valid reporting period must be specified The user must either click on the OK button of the dialog box or press the Enter key before continuing With a valid reporting period entered but one for which there are no records when the Load Period button is clicked an Information dialog box will appear at center window with the message No activities from period text found in on line log The user must either click on the OK button of the dialog box or press the Enter key before continuing With a valid period entered and one for which there are activity records when the Load Period button is clicked the large panel in the window will be filled with activity records for the period specified Prev Button The Prev button is used to look at the block of records previous to th
40. that match the last name or portion of last name is performed All last name matches are then listed in the Name Match List list box located in the upper right portion of the window The first item listed in the match list is always By double clicking on any name listed in the Name Match List list box the database record associated with the selected name will be immediately read and that information displayed in the appropriate edit boxes and controls of the User Password window HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 62 HemaTrax ISBT 128 Standalone Application User Password Maintenance Adding a New User Last Name The Last Name is a required alphabetic entry field which will accept a maximum of fourteen 14 characters All characters are automatically converted to uppercase as they are entered Enter the last name of the new user in the Last Name edit box and then press the Tab key Check to see if the user is already listed in the Name Match List list box First Name The First Name is a required alphabetic entry field which will accept a maximum of twelve 12 characters All characters are automatically converted to uppercase as they are entered Enter the user s first name in the First Name edit box and then press the Tab key Initial The Initial entry field is an optional alphabetic single character entry When a character is entered into this field it is automatically converted to upperca
41. the ISBT 128 standards These printers provide 300 dot per inch dpi print resolution They also provide for an optional serial transmission error protocol and have been enhanced to store scaleable outline fonts and the biohazard symbol graphic in the printer s non volatile memory Beside printing labels serially from the host computer system labels may also be printed via the local network through the use of one or more Digi International serial terminal servers or labels may be printed directly on a printer that has an Ethernet connection The HemaTrax application supports the printing of three of the 2 x 2 label quadrants ABO Rh Product and Expiration Date and Time It supports printing of the two quadrant combinations of the 4 x 2 label ABO Rh Expiration Date and Time Product Expiration Date and Time and prints the full face label 4 x 4 Other label formats that are supported include Facility Name and Location Facility Product Intended Recipient and the generic 2 x 2 Instruction label The HemaTrax application enforces a user log on security feature that prevents unauthorized individuals from using the system HemaTrax tracks the activities of every user from the time they log on until they log off This activity logging feature allows for the reporting of all activities that have occurred over a specified period of time The activity logs can be archived from time to time HemaTrax installs with a product label data
42. the user wishes to insert a memo relevant to the current type of label being printed an message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed Print Button The Print button is used to initiate printing of labels This activity can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in the section entitled Adjust Position Cancel Button Clicking on the Cancel button causes all of the selections and entries of the Intruction window to be cleared or reset After the window has been reset the cursor will be placed in the Select Instr
43. to specify the first product code of a range of codes to be listed and reported If this box is empty when the OK button is clicked then a value of A0000 will automatically be inserted to give the lowest possible starting value Ending ICCBBA Code The Ending ICCBBA Code edit box is provided to allow the user to specify the last product code of a range of codes to be listed and reported If this box is empty when the OK button is clicked then a value of Z0000 will automatically be inserted to give the highest possible ending value OK Button The OK button is clicked to load the list of selected licensed products into the display panel With the list of products displayed it is then possible to print a report by clicking on the Print button Print Button The Print button is clicked when a list of licensed products is displayed in the large panel of this window Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the licensed products report will be sent to the selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 147 HemaTrax ISBT 128 Standalone Application Product Label Database Report Product Label Database Report After selecting Database reports the user may either click on the Product Label title or press the P ke
44. windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the licensed products report will be sent to the selected printer Each record in the Off Line Log file causes two or more lines to be displayed Each record is separated from the next by a blank line on the screen and in the report Each record holds the name and ID number of the user logged on and the date and time of the activity The activity code is given along with a block of text that explains the activity At the bottom of the Off Line Log window is a status bar that provides information about the number of records in the specified period the number of screen pages the total number of report pages needed to print the entire period and finally the current screen and report page being viewed HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 139 HemaTrax ISBT 128 Standalone Application Database Reports Database Reports To access Database reports place the mouse pointer on the Reports menu item and click the left mouse button or alternatively press the Alt R key combination This will cause the Reports pull down menu to appear With the pull down menu displayed either place the mouse pointer on the Database item of the pull down menu or press the D key Pl Hema Trax LPS ISBT 128 A pop up menu with the following select
45. 2 01_to_1998 12 31 Txt The name clearly indicates that this is a log file and also clearly gives the range of dated activity records contained within the file The Txt file extension also clearly indicates that the file is an ASCII Text file Prev Button The Prev button is used to look at the block of records previous to the current ones shown on the screen Clicking this button when already at the first record in the list does nothing Next Button The Next button is used to look at the next block of records beyond the current ones shown in the panel of the window Clicking this button when already at the last record in the list does nothing Screen Button The Screen button is used to print only the activity information currently displayed in the panel Clicking this button will cause one page to be printed at the printer Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the licensed products report will be sent to the selected printer Period Button The Period button is used to print all of the records for which activity is currently in the display panel When this button is clicked one or more report pages will be printed depending on the number of records that exist for the one month period that has been specified Upon clicking this button a standard
46. 31 Product Exp TAME NT AA 131 A ae hc nee ets 131 Current Date BUM e e A cos bu aa a E up aber its oa 131 OR BUIN A A ad 131 Irradiated Product Expiration Date Calla ica 131 Monti combo DOXe St lata decias 131 MAN AE A A esd veg ota TEA 131 OY CAR CO LOD EAE E atau tuna ect cosa E ear 132 Ho redit DOK AS A A AAA a 132 Activity CPOE ES ay cesta so seth re cae aa aa e tn 134 On Line Activity Log Repote eiea cots A en ees ee 135 MV terai E E eda ste os Be teat E a pte pata dh cds dings aaa A ohana 135 A O 136 rt o A A E EA AE E E EAA A 136 Prev BUON ane np sane saith e a A a aa a ae aat aa a rE a a adaa E Nies 136 Next BUON ss i e a E Ie 136 Screen DUO A A SEAE 136 A E A ve Sie 136 Of Lane Activity Log R pott urere e ici 137 E O ds Sr Oi 137 IR eases wee tiaeees 137 E 138 O nays 138 Archived Los Mili a 138 Archived Los Bale NAS a adas 138 Prev O A eet A A A a nia 139 NEXUS o dd oe 139 SCT DUO ceed ruta sean E E E 139 UOC ES LEO AA E E A GR SINE 139 Database A shuns nansaivasada E aa satyaans EE aa iee Eea Ti 140 Facility Information Database Report ssssssseeseseseeseesseseesstssresressesstesressesstesressteseesresseeseesseesee 142 Print BUS a A A a 142 Instruction Label Database Report sess sacs even oi a 144 Pimi BUS As 144 Licensed Products Database Reporta iia 146 Bog Cab ra AA E A A 146 Reporte Rina ln dt ETAO 147 Starting ICCBBA Col A AS ads 147 Ending CEBRA Col tt tas 147 NR A A O ON 147 Prin
47. 55 Untt Id NUMDEE 1 A E E a ee eee 93 96 112p int Identification AAA shu Sevne sabia vs osbote aka ok he Bauaen sagan A E 23 115 ele A A A IE tahoe 23 Unit Identification NUMBER cuesta dais 23 UNKNOWN VOLUMES A A A ee es 49 105 Unknown AAA a toa 42 49 Use Alternate Rh Factor Lames ari 19 TE a Ta BARE AE the E A AA E R A EOE E E O AE A E A EE 9 12 User dies ent ASAS N EI A 9 18 63p UD EA ASEE EE AE E T ETO E A ES 9 OENE SR E N AATE AA EA AA E A AE SAA 64 User PassWord ienr enea dedo decias 9 11 63p User Password Expiration Period a RU ista 17 18 USE PASS WO ri E da 61p 64p Us Pas Wo nas 12 18 25 61p User Password MAA MC as 61 VACA Sd A ad cate ISE DIO dao 28p 114 116 A TI 71 114 Vertical Offset AAA A Baie lee eey ade 118 Vir s DES A A aa donates ated 6 Volume or Measure Request Pri a At 49 Volts PAN A SA EA A a E 50 VOLUN TE BR U ONOR idas ais 11 18p A IE ON 1 11 pp Adjust Position DUO ii 76 79 83 87 91 96 99 102 106 110 113 118 Adjust Position Button ccccceeseeseeseeeseeeseesseeeeseeeseeees 76 79 83 87 91 96 99 102 106 110 113 Cale Exp Data line BUON inven i EE 82 124 Cancel A O 36 38 42 57 64p 96 99 113 Cancel BUIN O aa ie Edd 96 99 113 MC lear AN A need A ayesha ead shed NG esate Cente kee NOR sealers 106 ASEA PM ee IOUE EO soo A EREET E E AEA E IE EEE 106 ASI AAA A TEETE A EE E EERE AE 102 116 Clear BUON dd ds 102 116 Current Date DUNA A E AS a
48. 6 AQ USE POS TON 2 A NS A A A AN 118 O A A pesaubianianstuenuietee 118 Horizontal OQffs tin AO A A aae iiiar 118 LACUS Daria als ol E ETES O EE E E E T E T 119 Test Pint BUDA AA AAA AS ARA i r aa 119 OK T 330 15 6 8 a Mn E A E DTN RT ONT E E EN E A 119 ABO Rh Label Information Window ccccccccccsssccceesssececeesssecceessseeceeesseeeceessseeeceeeseeeeeenseeeeees 120 Blood Group Rh Factor a siete A A A EA AE 120 Intended Usa AS is 121 ARO RS a 121 E A E Sablaue EA ES 122 Anti E Ant RestltS 25 cues x ouae tc A AA Eras 122 Miltenberger MiM Result a does 122 OK BITS Eat 123 O A O NN 123 Date amp Time Label Information Window ccccccccsssccccsssseeecesssseeccessceeceessseeeccessseeeeessaseeeeess 124 Produce A a asia 124 Calc Exp Data Time A A acia 124 Expiration Date sessios mapas c spide 125 Tic de EXPTE A A E a 125 Special Test Ea E E OE a E a E E R 125 PROCESS INS Legendes ii e A EEA EE E AS 125 Processing Facility BUS al 125 Processing Facility nto iia ice 125 Facility Information O a aa 126 Collection Date amp Time WI Wa A 0 128 Collection Date NS AS eR da 128 Collection dime als a n a a N a ai 128 Current Date BUON ASE EE E A E EE E E E 128 MC TRTEIG MAIC BO td ata 128 Irradiated Product Date amp Time WindOW cccoooocccnnononanononannncnnnnananononnnnnnconnnanocononannnononnnnnnononnnoss 130 Scan Product Expiration Date amp Tias iia deis 130 POUL EB D X i T AA A AE AEE E A E R A E 1
49. 96 99 102 106 110 113 O e A 152 154 156 158 160 162 164 166 168 170 172 Amalia o A ae 17p AUTOLOGOUS DONOR rote oae toota Op n ea oa 11 17pp AWE E O OO 21 BUS OC E E 11 21 A A A EO REET APNE RAPT TEN RESORT REE APSE NIT AR RATE E 101 Birth O n tusipshnosdnybate A a a bane E E E E a tuuayts 101 Blood Group Rh Facto ais 73 120 Blood RAI NO a a a a nance 101 Change Processing Legendo nensi A A e 40 Changing an Existing Instruction abra dde 36 Changing an Existing Label LOMA A A A AA a aa 59 Changing Existing Facility IO MAMOA A A A Ai 32 Changing User IO sea iia 64 COMECHOM ate co da ae cen do lo ce oca a Queso de clon co des Ue RN eno ell O e ed E 19 47 81 Collection Dates dara le TE lose ales ETIE EEE 11 47 124p 128 Collection Date amp Time WiONdOW ccccccccnnnnnononananecononananonenenononononanananenonononononannononnncnonnnnnnnnannnoss 124 128 Collection Date amp Time WII Wan A ca 128 Collecion Date Requitdi A Es 47 Collection TM e dead de 128 COM ORG ies RNA A atleta 22 Communications E Sa ay cxsna ova uc caine oo ceeo es sauce caaeaa es Heo aa suse ORIOL aE iL vps Mewes 12 DBtADASE Te POMS silla arlene 140 142 144 146 148 Database TE Cpr ts eke segue ss che os choi A A AA 140 ALC SEEING OS 19 39 125 Date amp Time 19 71 77 81p 96 108p 124p 128 130p 150 154pp 170p Date Lime Information Pane lis iss SS A A AS AA AD 96 Date Time Label Audit Reporta ra ratas 156 170 Date amp
50. A E UN 83 a a lecuestes ees wetesaatany sta cana vhtson de ctaaend ca bay Noa a rasa abatuateaitiee aa 83 Adj st Position BUON us PA A A A haces 83 A NR 85 poa A O 85 ta A A EN 86 Selected Facility Informationen pricipal pics 86 Number LAS oia 86 L g METIO rd dia 86 PA BO A sages EA 87 Adj st P sition BUIN A eta ail tide Range ted 87 Facility POUR A EATE 89 A A E REA 89 Product Bl eiii ill e ita 89 A O a list tno 89 Donor TIPA A is cada ered 90 Divided Lit O lt aii 90 Divided A IS O A ORGA 90 MDE E nd ah Ds aliens E N puede aaa aetn antag pureans E nuts eee eames 90 DTA 2 vec csg cetacean en vice sso exchanges dae A oda 90 AAA ve EES AA A EE A E EASA 90 Lo MeMO ensen O E E DOE oh 90 Prints BUON os 91 EASE Position Button enire ee e E a caves sips a a aaa E ia 91 F l l FAC Gags A i a a A AOS 93 Und NUDE lo las 93 Include Manual Entry Check Di ads 93 A O A A oes 93 Facility Information Pano Lets diia tur oia pata isa Dotaci n 94 Donor O ALS 94 Product Butaca A A Cobeltaasiancassecods daliaieeciadobeltadiienesiaacntes 94 Include License No Check BON acc 94 Product Information Panel srs ccna covestasedhatueds ii 95 Donation A E E E E O O Aaah sa 95 MPIC OM a ida 95 MEE KA VAE T E SE A O IAE T E EIES ER N 95 DIANA AEE N a e 95 ABO Rh Donation Type Intended Use Panel noia ias 95 ABORDO a AE A A A Aaa 95 ABO Rh Information Panel dida aba 95 Date BUM a e ET OS Ade 96 Date Time Information Pare is 96 delo A S
51. AAA O dm Ge ae oe ee es 52 Add to Oi AS adie eis A R E EE 52 Delete from OQwik PIK das 52 A A E E A E ON E 52 Move Highlighted Item in Qwik Pik Dista n 52 Unit Id Label Format MaintenanCe cccccnonononnnoconononanonanononcnononananonononanononnnnnnennnncnnononananananenani ns 55 Poat NE oralidad 55 O E EA A ASA 56 A A 56 Total Number ot Labels TO Seti in e a a i a i 56 iii MANNS Le n O OA 56 Label Tyee eas co Gacy e E coat E Neda e E E RS 56 A od E E AEA 56 A ra ARAE AEE E E E eS 57 IETEN AEE A EE EA AA E T A E E EAEE E EEA 57 O 57 TICE 5a te sada dares O 57 Adding a New Label Formaten drid ia ein a 57 Changing an Existing Label LOMA dias 59 User Password Maintenance cccccccccccccsccsssssssssscccessessssssssssscessessesssesssssesessesssssesssssccceeeeeesneass 61 Last INA sees cesta cael Edt cca Nacsa al stees a AN E Seah cd econ Nat guint hank cto 62 Automatic Last Name SCAT hi des ce c cg a ota n 62 Adding a Now USER i rl da e es RR 63 LANE p a eit atalg E dae vars E yaa toned esses ta uence ore EE easter 63 First Names sein acto cad eases E sous a sete daa E E A valealedsh Minas E A E E 63 TAA AD cg Se carla Seles gs a a a arae aa 63 Unique UID NUM Deb td A eatal Gon Bataille serene Dune 63 Usd A ds 63 User Pass WO ala los A aaa 63 Selecta Security A NR AOS 64 Entries automatically maintained by the SyYSteIM ooooconoccnocococccnoncconnconnnonnncnnno conc cnnccanccnnnos 64 DA o ro de Ri ee eae et re 64
52. Coord mm Flags 4 Next Eye Read C Bag C Tube Save Cancel Format Name The Format Name combo box serves two purposes 1 It allows the user to enter the format name of a new unit id label format file to be created 2 It allows the user to select an existing unit id label format file for change or deletion This combo box allows the user to specify the unit id label format file name that is to be created or edited The maximum length of this entry is 8 characters All lower case alphabetic characters entered in this box a z are converted to and displayed in upper case While the actual format file names stored in the Formats subdirectory include a file name extension of FMT this extension is not specified as part of the name in this combo box entry Entering the name of a new format and then pressing the Tab key causes the Add button to be enabled HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 55 HemaTrax ISBT 128 Standalone Application Unit ID Label Format Maintenance Set Width The Set Width edit box provides the means of defining the overall width of the printable label set surface in millimeters This is a required entry up to six numeric only characters in length The label set width is specified in decimal notation such as 99 999 The value is expressed in metric units of a millimeter The minimum label set width that may be specified is 29 5 mm The maximum label set widt
53. Donation Type Intended Use information that is to be also encoded as part of the product bar code on the product quadrant portion of the print label Divided Unit The Divided Unit check box when checked indicates that he unit is divided and enables the Div 1 and Div 2 combo box controls Div 1 The Div 1 combo box provides a pull down list that is used to indicate the first level of division for the unit The user pulls down the selection list and clicks on the appropriate level code The level codes in the list are in the range 0 A Z A division code of 0 zero indicates that there is no division at this level Div 2 The Div 2 combo box provides a pull down list that is used to indicate the second level of division for the unit The user pulls down the selection list and clicks on the appropriate level code The level codes in the list are in the range 0 a z A division code of 0 zero indicates that there is no division at this level Date Button Clicking on the Date button causes the Date amp Time Label Information window to be displayed From the Date amp Time Label Information window the user may either calculate the expiration date and time for the product automatically or may manually specify a collection or expiration date and time For more information about using the Date Time Information window see Section 10 0 Date Time Information Date Information Panel The unlabeled panel immediately to the rig
54. Donation Type combo box is used to select the Donation Type Intended Use information that is to be also encoded as part of the product bar code on the product quadrant portion of the print label Divided Unit The Divided Unit check box when checked indicates that he unit is divided and enables the Div 1 and Div 2 combo box controls Div 1 The Div 1 combo box provides a pull down list that is used to indicate the first level of division for the unit The user pulls down the selection list and clicks on the appropriate level code The level codes in the list are in the range 0 A Z A division code of 0 zero indicates that there is no division at this level Div 2 The Div 2 combo box provides a pull down list that is used to indicate the second level of division for the unit The user pulls down the selection list and clicks on the appropriate level code The level codes in the list are in the range 0 a z A division code of 0 zero indicates that there is no division at this level Preview Button Clicking on the Preview button causes the a widow to appear which gives a graphical representation of the product label that is to be produced If there are unknown volumes or measures for this specific product then the user will first be prompted to enter those values before the preview window is displayed An example of the review window is shown below H Product Label Preview ioj x E0291VA0 RED BLOOD CELLS ADENINE
55. File Exists Cannot Make Failure I24 Out Of Structures Already Assigned Invalid Password Invalid Parameter Network Write Fault No Process Slots A Too Many Semaphores Semaphore Is Set Too Many Semaphore Requests Invalid At Interrupt Time Semaphore Owner Died Semaphore User Limit Disk Change Drive Locked Broken Pipe Open Failed Buffer Overflow Disk Full No More Search Handles Invalid Target handle Invalid Category Ivalid Verify Switch Bad Driver Level Call Not Implemented Semaphore Timeout Insufficient Buffer Invalid Name Exclusive Semaphore Already Owned Copyright 2007 by Digi Trax Services Inc 179 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions HemaTrax Manual odt pa H S KBB BB BA ODANDAHBWNHE O pa H Ss Or Oy UT OT OTOT a 1 O OOo HOGA 0O OUTEUR O Oy N 124 125 126 127 128 129 130 131 1 32 133 134 135 136 137 138 139 14 e2 S 167 170 173 174 180 182 183 Invalid Level No Volume Label Mod Not Found Proc Not Found Wait No Children Child Not Complete Direct Access Handle Negative Seek Error Seek On Device Error Is Joined Target Is Joined Is Substituted Not Joined Not Substituted Join to Joined Substitute to Substituted Join to Substituted Substitute to Joined Busy Drive Same Drive Directory Not Root Directory Not Empty Is Substituted Path Is
56. Joined Path Path Busy Is Substituted Target System Trace Invalid Event Count Too Many MUX Waiters Invalid List Format Label Too Long Too Many TCBs Signal Refused Discarded Not Locked Bad Thread ID Address Bad Arguments Bad Pathname Signal Pending Maximum Threads Reached Lock Failed Busy Cancel Violation Atomic Locks Not Supported Invalid Segment Number Invalid Ordinal Already Exists Copyright O 2007 by Digi Trax Services Inc 180 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 205 206 207 208 209 210 202 214 215 230 231 232 233 234 240 254 255 259 266 267 275 276 277 278 282 HemaTrax Manual odt Invalid Flag Number Semaphore Not Found Invalid Starting Code Segment Invalid Stack Segment Invalid Module Type Invalid EXE Signature EXE Marked Invalid Bad EXE Format Iterated Data Exceeds 64K Invalid Minimum Allocation Size Dynamic Link From Invalid Ring IOPL Not Enabled Invalid SEGDPL Auto Data Segment Exceeds 64K No Signal Sent RING2 Stack In Use Thread 1 Inactive Locked Too Many Modules Nesting Not Allowed Bad Pipe Pipe Busy No Data Pipe Not Connected Mo
57. Maintenance pull down list and then press the P key When the window is initially displayed the first tabbed page Product Search Attributes of the three pages is displayed as shown above Above the tabbed pages is the Product Code edit box and Find Product button Al Product Label Ol x Product Code fei Find Product Product Search Attributes Product Label Information Unknown Volumes and Measures This page is used to specify key characteristics of this product The resulting key will be used later to find the product in the database You should select as many characteristics that apply to this product as possible Product Category Product Modifier Anticoagulant Additive Solution Store Temp Draw Vol Aphr Vol Intended Use A BE I Inadiated FF System Opened Not Used in U S A Preview Save Cancel Delete Product Code The Product Code edit box accepts a five alphanumeric character entry which must conform to the ICCBBA specification for a valid product code The first character may be A Z and the remaining four characters must each be in the range A Z a z 0 9 This is a required entry field and can only be supplied if you already know the ICCBBA assigned code See Find Product button description for an alternative way to locate existing product codes by searching for them based on their search attributes There are three tabbed pages labeled as follows e Product Search Attribut
58. Menu Selections set the User Password Expiration Period select the Labeling Compliance Authority select whether or not AUTOLOGOUS DONOR to appear on Full Face Label in the upper left quadrant of the full face label and determine the Expiration Date Format to be used HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 17 HemaTrax ISBT 128 Standalone Application Setup Functions Auto log off time The Auto log off time setting appears in the Options window which is available from the Setup pull down menu The Auto log off time is set by selecting one of several times from a combo box within the panel labeled Auto log off time at the top of the Options window A time other than those in the list may be manually entered in the combo box if the times listed are not satisfactory The integer value selected or entered is in minutes A value of 0 zero indicates that NO Auto log off will be enforced A value greater than 0 zero indicates that number of minutes of inactivity that will pass before the HemaTrax program automatically returns to the User Id amp Password entry window Security Levels Assigned to Menu Selections The Security Levels Assigned to Menu Selections settings appear in the Options window which is available from the Setup pull down menu Within the panel labeled Security Levels Assigned to Menu Selections there are four radio button groups as follows Setup Security Level Maintenance S
59. Not Held 1315 Invalid Account name 1316 User Already Exists 1317 No Such User 1318 Group Already Exists 1319 No Such Group 132 Member Already In Group 1321 Member Not In Group 1322 Last Admin L323 Wrong Password 1324 Tll Formed Password L325 Password Restriction T326 Log On Failure 1327 Account Restriction 1328 Invalid Log On Hours 1329 Invalid Workstation 1330 Password Required 1331 Account Disabled 1332 None Mapped 1333 Too Many LU Ids Requested 1334 LU Ids Exhausted HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 184 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions 1335 1336 1337 1338 1340 WWWWW Ly Ly Ly Ly Ps ss ls HB HB BBA 0030004 U0NRAa Ww ol o 1351 1352 1353 1354 1355 1356 1357 1358 1359 1360 1361 1362 1363 1364 1365 1366 1367 1368 1369 1370 IST L372 1373 1374 T349 1376 1377 1378 1379 1380 1381 1382 1383 1384 1385 1386 1387 1388 1389 HemaTrax Manual odt Invalid SUB Authority Invalid ACL Invalid SID Invalid Security Description Bad Inheritance ACL Server Disabled Server Not Disabled Invalid ID Authority Allotted Space Exceeded Invalid Group Attributes Bad Impersonation Level Can Not Open Anonymous Bad Validation Class Bad Token Type No Security On Object Can Not Access Domain Info Invalid Server State Invalid Domain State Invalid Domain Role No Such Domain Domain Exists Domain Limit Exc
60. Print Button The Print button is clicked or the Alt P key combination pressed when a hard copy report is desired Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the licensed products report will be sent to the selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 142 HemaTrax ISBT 128 Standalone Application Facility Information Database Report This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 143 HemaTrax ISBT 128 Standalone Application Instruction Label Database Report Instruction Label Database Report After selecting Database reports the user may either click on the Instruction Label title or press the T key to cause the window immediately below to be displayed J Instruction Label B x Label Title Equipment Calibrated Line 1 Equipment Calibration Line 3 Calibrated On Line 4 Calibrated By Line 6 Next Calib On Lines 2 10 Left justify Label Title Reagent Date Label Line 1 Reagent Date Label Line 2 Date Recvd Line 4 Recvd By Line 6 Date Opened Line 8 0Opened By Line 10 Exp Date Lines 2 10 Left justify Print The Instruction Label window contains a large panel that is used to display information for all of the instru
61. Print Labels ABO Rh Date amp Time Print Labels The ABO Rh Date amp Time selection is made from the Print Labels pull down menu This function allows printing of the ABO Rh Date amp Time combination of labels as a 4 x 2 inch 101 6 x 50 8 mm label To access the ABO Rh Date amp Time selection first either click on the Print Labels title of the main menu or press the Alt P key combination This will cause the Print Labels pull down menu to appear Now either click on the ABO Rh Date Time title or press the B key to complete the selection After making the selection the window depicted below will be displayed TF ABO Rh Date amp Time 15 x i Type Rh Factor Intended Use Phenotype Test Results Product Exp Period Exp Date Special Test Number of Labels Print Adjust Position e Log Memo Log Memo At the top of the ABO Rh Date amp Time window are two buttons ABO Rh Date These buttons allow the user to access the ABO Rh Information and Date amp Time Information windows which are used to select the information that is to be printed for this combination of the two labels ABO Rh After clicking on the ABO Rh button the ABO Rh Information window will be displayed From the ABO Rh Information window make the appropriate ABO Rh blood type and Intended Use selections For more information regarding the use of the ABO Rh Information window see the section tha
62. RO RSIS A A E A SOUSA P ERROR AORTA 96 PI O EO E era SENS EEEE AERE 96 Print Butto sss esse odd EE R E E O E AE EE AE E E A VER eet es 96 Adj st Position BUON td td do ia ltd 96 a A A a ter Seu a e 96 OSUNA A A A A A acme lous 98 Tab ES E ANS NA NES 99 TANG A A st lanuatass 99 NUDE ds nt Se e dea E o E EA EE do ER TAT 99 Log Memo traders tados staysnaasalasdndauin a tata dans bags tae danesa 99 Print DUO eC oe ER ee A A a 99 Adj st Position BUDA rn id is dos 99 Cance BUON osa 99 Intended Recipient Intro vase valucoptandut eas depcetensuain Maeshentls 100 O ett adil cide E T eee neh gy tard Seals alin esc ct teal deat a las ata E 100 Va 16 Ine na re ABCA PIRI ARMA SAY ON 100 TG RPP ois it its 100 Other SS A A Ghee EAS IR 100 Blood GUA Cc za 101 Patient Namere A Ran ache AMM Sa de 101 IND A A as 101 o A E O OR NE A 101 A tes icicle naleias iachua ul asa eas caatusetunaiaies E tate autnabasutateumeucnnale 101 CONIC A E A IAN 101 Titended Us asas EA AAA RA AA ENEs 101 Number Of Labels dit ia le 102 RO 102 RAR BUON o last 102 Adj st Position BUIN eats Wee catinde ean dtcier mutelnne tate ie weekees 102 Ela BI ODA Ne 102 O II O EI A OSA 104 Select Product B ttner aa 104 Product Information Panel aia AA AAA aac R 104 vi Don tion TIPA az 105 A A A A IA 105 A OR 105 DEL A is 105 rt A A A N A maestosraastunuteuase 105 A A O A a a a aai 106 Numberor Label tral aba 106 Eog Memo A E AA A a 106 Print A seb ade
63. SALINE AS 1 ADDED DIVIDED UNIT Approximately 250 mL From 450 mL CPD Whole Blood Store at 1 to 6 C The remaining controls of the Product label printing window are common to all label printing windows and are as follows HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 105 HemaTrax ISBT 128 Standalone Application Product Print Labels Clear All Button Clicking on the Clear All button causes all of the entry fields and selects to be cleared in preparation for another product label to be specified After clicking on this button the Select Product button will receive focus Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A default value of 1 one will be automatically assumed if no entry is made in this edit box Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being printed an message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of lab
64. T AA 47p facility 1 11p 31pp 37p 76 79 82p 85p 89p 93p 96 98p 102 106 109 113 115 125p 142 146 Facility 1 11p 25 31pp 37p 71 78 82 85p 89p 93p 115 125p 140 142 146 150 158pp Facility POUR opio 71 89 150 160p Facility Product Label Audit REPO a 160 Bacility Gity State amp Zip Cold e 31 facility information RR EES 31p 96 109 126 Facility Informati0N ooocnnccninccnonononcconncconncnonanancconnnnnos 11 25 31p 37 82 85p 89 94 125p 140 142 Facility Information Database Repo inside tradicion 142 Facility Information pal ido 82 125 Facility Information Pan ida 94 Facility Information Window cccccccssccsssesssecetsceseeeeeeeseeceeeeseeceseeesneseeeeneeees 82 85 89 94 125p 142 Facility Information Wado sac ieac asset suia tas salva iii 94 126 Facility Information Maintenances A ia 31 Facility Gabel Audit Rep rter E E eeu sE A A E TER Ee EAEN 158 FACULTY name eee A dees a s 32 82 93 115 125 Facility NAIM CY fester nO e Ea oa e o E 1 31p 115 Facility Registration Numbers nea 32 A A RT a a 32 37 Facility World Coda thbesde deanna a a a a A a 31pp 37p Find POUNCE A O 41 51 67 69 78 81 89 94 104 108 POM AE TAIN AE E E a La to tare dis dias 23 55 57 59 Format TN A a es eee 55 57pp A ese aero an AeA buns E E O ENEAS 1 11 17 19 31p 37 73 94pp 104 108p O OOO 71 Full EE titi 11p 17p 93p 96 150 162p Full
65. Text This edit box is used to specify the alternative text to appear on ABO Rh labels when the unit has been determined to be Rh Negative This entry has been limited to twenty characters Rh Positive Text This edit box is used to specify the alternative text to appear on ABO Rh labels when the unit has been determined to be Rh Positive This entry has been limited to twenty characters HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 19 HemaTrax ISBT 128 Standalone Application Setup Functions Port Configuration Setup E Port Configuration Select Port Number Pont Device Baud Rate None 9600 X COM CRC YES C NO C SATO M8450 C SAIO iling Print Image Offsets Horizontal Vertical C Zebra 300 DPI Port Address Label Form Loaded in Printer None y When initially setting up the HemaTrax Standalone program or when changing hardware attached to the computer it may be necessary to enter the Setup function of the main menu screen and perform Port Configuration The Port Configuration function determines what label print devices are attached to the eight available ports of the workstation Select Port Number The Select Port Number list box allows the user to select one of eight possible ports to be used for label printing The selection is made by first clicking on the down arrow located at the right of the box When the down arrow button is clicked a list of eight ports Port to P
66. abel in the set by using the Prev and Next buttons to move through the list label definitions Using the Alt P and Alt N key combinations works in the same way as clicking on the Prev and Next buttons respectively After making any changes you must click on the Save button or press the Alt S key combination to save them HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 59 HemaTrax ISBT 128 Standalone Application Unit ID Label Format Maintenance This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 60 HemaTrax ISBT 128 Standalone Application User Password Maintenance User Password Maintenance The User Password maintenance function is available under the Maintenance selection of the main menu This function is available to all users but with differing degrees of capability based on the user s assigned security level This function makes it possible to enter and maintain user password information for one or more HemaTrax Standalone users The User Password function is selected from the Maintenance menu pull down list You may access the function by clicking on Maintenance menu selection which displays the Maintenance pull down list and then clicking on User Password in the resulting pull down list Alternatively you may press the Alt M key combination which displays the Maintenance pull down list and then press the s key Information
67. acters This information is printed on the product label and its content and format are dictated by your compliance authority in the U S this is the FDA Inclusion of the vertical bar character in the text will force a hard return at this point in the text when the label is printed The vertical bar character will not be printed on the label Inclusion of the question mark character anywhere in the additional attributes text indicates that there is an unknown volume or measure at this point When a label is about to be printed each question mark appearing in the additional attributes text needs to be replaced by the operator with the appropriate volume information before the label is printed If a volume or measure is not supplied then a blank line five spaces wide will appear on the printed label at this point Important Note To embed the degree symbol in the storage temperature text hold down the Alt key while typing 248 on the numeric key pad don t type 248 on the keys located across the top of the key board When the Alt key is released the degree symbol will appear in the text HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 48 HemaTrax ISBT 128 Standalone Application Product Label Maintenance Other Information The Other Information memo box entry is used for test results text and other text that will appear either below the Additional Attributes text on the product label or
68. ally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 92 HemaTrax ISBT 128 Standalone Application Full Face Print Labels Full Face To select the Full Face label printing function first select the Print Labels pull down menu by either clicking on the Print Labels title of the main menu or by pressing the Alt P key combination With the Print Labels pull down menu displayed either click on the Full Face title or press the u key After selecting the Full Face label printing function the window shown below will be displayed OX Unit Id Number Div 1 Div 2 Divided Unit Include Manual Entry Check Digit Facility ABO Rh Donation Type Intended Use Not Specified Donor Type VOLUNTEER DONOR Product Product Donation Type Not Specified Number of Labels Print Adjust Position Cancel Log Memo Log Memo Unit Id Number The Unit Id Number edit box allows the user to either scan in the unit number bar code from the blood container or to manually enter the number If the number is scanned in the user must still press the Tab key to move on to the next windows object Include Manual Entry Check Digit The Include Manual Entry Check Digit check box allows the user to select whether or not the manual entry check digit will be calculated and displayed in the square box to the right of the Unit Id Number edit box If the Include Manual Entry Check Di
69. alog box form the window and return the cursor to the Format Name combo box for another try After clicking on Yes button the Information dialog box will disappear and the cursor will advance to the Set Width edit box 2 Measure the width of the label set using a millimeter ruler Measure from the outer edge of the left most label to the outer edge of the right most label Enter the measurement in the Set Width edit box Press the Tab key to move to the next entry box Note All measurements can be entered in decimal notation If a measurement is 76 2 mm then you may enter 76 2 If you enter a Set Width of less than 29 5 mm then a Warning dialog will appear with the message Minimum set width is 29 5 mm Click on the Retry button in order to retry entry of the Set Width value If you enter a Set Width greater than 108 mm then a Warning dialog will appear with the message Maximum set width is 108 mm Click on the Retry button in order to retry entry of the Set Width value 3 Measure the height of the label set from the top edge of the top label to the bottom edge of the label at the bottom of the label set Enter the measurement in the Set Height edit box Press the Tab key to move to HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 57 HemaTrax ISBT 128 Standalone Application Unit ID Label Format Maintenance the next entry box If you enter a Set Height of less than 6 mm then a Warning dialog w
70. and the year edit box allow the user to specify the month and year of the end of the range of Replicated Unit Id Set label printing records in the activity log file to be reported OK Button Clicking on the OK button initiates the search of the activity log for all Replicated Unit Id Set label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to the selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 173 HemaTrax ISBT 128 Standalone Application Log Out Log Out Clicking on the Log Out menu selection or pressing the Alt L key combination causes the current user to be logged out of the HemaTrax Standalone application At Log Out the main HemaTrax menu window is closed and the user log on window is redisplayed Fl Hema Trax LPS ISBT 128 Log Out E E DEFAULT ADMINISTRATOR HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 174 HemaTrax ISBT 128 Standalone Application Log Out This page intentionally blank HemaTrax Manual
71. andalone Application Facility Label Audit Report Facility Label Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the Facility title or press the F key to cause the window immediately below to be displayed TA Label Audit Reports Ol With Memos C No Yes Starting Date Ending Date Juan y 1999 aut y 2004 Facility Label 21 JUN 2004 DEFAULT ADMINISTRATOR 12 46 QTY 1 Facility W1234 Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 12 46 QTY 1 Facility W1234 Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 Lic No 1234 With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels were being produced will be included in the report The default answer is Yes To change the select merely click on the title or button of the answer you desire Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of Facility label printing records in the activity log file to be reported Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 158 HemaTrax ISBT 128 Standalone Application Facility Label Audit R
72. andalone Application Product Print Labels Product To select the Product label printing function first select the Print Labels pull down menu by either clicking on the Print Labels title of the main menu or by pressing the Alt P key combination With the Print Labels pull down menu displayed either click on the Product title or press the P key After selecting the Product label printing function the window shown below will be displayed COX Donation Type Divided Unit p z p Number of Labels p Print Adjust Position Preview Clear An Log Memo Oe Log Memo Select Product Button The Select Product button allows the user to select a product for the product label portion of the full face label By clicking on the Select Product button the Find Product window will be displayed as the first window of several that may be presented as part of the product selection process For more information regarding the Find Product window refer to HELP Section 6 entitled Find Product Product Information Panel The large panel immediately below the Select Product button provides the user with a description of the product that has been selected The panel is for display purposes only and does not provide the user with any entry capability HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 104 HemaTrax ISBT 128 Standalone Application Product Print Labels Donation Type The
73. anual odt Copyright 2007 by Digi Trax Services Inc 15 HemaTrax ISBT 128 Standalone Application Setup Functions Label Assignment Setup Tl Label Assignment Ol x ABO Rh Expiration Date Instruction or Product Labels Full Face Label Donor Wallet ld Card Port v Port2 v Ports v Facility Hame Labels Intended Recipient Information Labels ABO RhExpiration Date i Replicant Unit Id Sets and Unit or Product Expiration eee j Id Humber Sets Date Labels suj Port2 Port2 When initially setting up the HemaTrax Standalone program or when changing hardware attached to the computer it may be necessary to enter the Setup function of the main menu screen and perform Label Assignment Label Assignment allows the operator to select the ports to which the various label formats will be transmitted The Label Assignment window is accessed by first selecting the Setup function at the main menu this causes the Setup pull down menu to appear The Label Assignment function may now be selected In the Label Assignment window the various label types are listed in groups below each label group list in a combo box the user may select one of up to eight possible ports to direct the label output By clicking on the downward pointing arrow located to the right of each combo box a list of ports is displayed By clicking on the desired port description the combo box text area is filled in with the selected entry
74. as follows Not Tested E Neg e Pos E Pos e Neg E Pos e Pos Note Selection of a test result for this combo box disables the Miltenberger Mi III Results combo box Miltenberger Mi III Results The Miltenberger Mi III Results combo box is used to specify a phenotype test result This test is currently not being specfied in the United States but may be used in other countries To specify this test result click on the down HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 75 HemaTrax ISBT 128 Standalone Application ABO Rh Print Labels arrow box at the right hand side of the combo box to reveal the pull down list Find the desired test result statement and click on it Press the Tab key or click on the next desired control to move on The current items available in the Miltenberger Mi III Results combo box pull down list are as follows Not Tested Negative Positive Note Selection of a test result for this combo box disables the Anti Kell Results Anti C Anti c Results and Anti E Anti e Results combo boxes Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A default value of 1 one will be automatically assumed if no entry is made in this edit box Print Button The Print button is used to i
75. ative Volunteer Allogeneic Donation Exp Date 12 JUL 2004 Time 23 59 Collected Processed By 14 10 1 Unit ID W1234 04 123456 Z Facility Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 License No 1234Prod EOO10V00 WB CPD VOL 45 mL REFG FOR MFR USE ONLY O Rh Negative Volunteer Allogeneic Donation Exp Date 12 JUL 2004 Time 23 59 16 28 1 Unit ID W1234 04 123456 Z Facility Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 License No 1234Prod EOO010VW00 WB CPD VOL 45 mL REFG FOR MFR USE ONLY O Rh Negative Volunteer Allogeneic Donation Exp Date 12 JUL 2004 Time 23 59 16 33 1 Unit ID W1234 04 123456 Z Facility Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 License No 1234Prod EOO10VY00 WB CPD VOL 45 mL REFG FOR MFR USE ONLY O Rh Negative Volunteer Allogeneic Donation Exp Date 12 JUL 2004 Time 23 59 16 48 1 Unit ID W1234 04 123456 Z Facility Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 License No 1234Prod EQ010V00 WB CPD VOL 45 mL REFG FOR MFR USE ONLY O Rh Negative Volunteer Allogeneic Donation Exp Date 12 JUL 2004 Time 23 59 16 48 1 Unit ID W1234 04 123456 Z Facility Digi Trax Corporation Buffalo x With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels were being produced will be included in the report The default answer is Yes To change the select merely
76. aved to a file which is read automatically each tome the HemaTrax program is restarted So settings made during this printing session will be retained for the next printing session with this printer Failure to click on the OK button before exiting from Adjust Position window the will result in the loss of the settings just made HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 119 HemaTrax ISBT 128 Standalone Application ABO Rh Label Information Window ABO Rh Label Information Window After clicking on the ABO Rh button the ABO Rh Label Information window shown immediately below will be displayed TY ABO Rh Label Information Ox Blood Group Rh Factor Intended Use Hone y Hot Specified v Phenotype Information Anti Kell Results Anti C Anti c Results Anti E Anti e Results hot Tested hot Tested hot Tested Miltenberger Mi 111 Results hot Tested Hot used in U S From this window the user may begin specifying the contents of the 2 inch 25 4mm square upper right hand quadrant ABO Rh ISBT 128 label The only required entry is the selection of a Blood Group Rh Factor The following fields are available from this window Blood Group Rh Factor This combo box provides a pull down list of the blood groups and associated Rh factors that may be selected for this label This is a required selection and must be made before the Print button is clicked The pull down list of
77. base that is populated with all of the product labels that are defined in the ICCBBA product table at the time of the HemaTrax application release Currently the ICCBBA product table contains definitions for over 5 800 products The user has access to these product label definitions and may make changes to them if that is necessary The user may also define new products or in process products at anytime HematTrax provides a label manufacturing audit report that lists the user the date and time label type and number of labels printed This label audit reporting feature helps reduce the time spent producing label accountability records HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc HemaTrax ISBT 128 Standalone Application Overview This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc HemaTrax ISBT 128 Standalone Application Version Release Notes Version Release Notes This release of the HemaTrax Standalone application includes many changes The following paragraphs detail these changes and corrections This release incorporates a new print engine library and product label database Some functionality in the Standalone application has been changed as well The user should make a point of downloading the latest copy of the U S Industry Consensus Standards document from the ICCBBA web site The most current document at the time of this writing is the Vers
78. ccnononannononencnononananonnnononnnonnnann nono nnnrconanananenenenicos 35 Intended RECIPI A E AE 1 11 71 100 102 150 166p Intended RecipientAntor mation SA A NAS 100 102 150 166p Intended Recipient Information Label Audit RepolTt ooooconnccninccnonccooccnonaconcconnncnnnonan ccoo conan cono nonnnacancninos 166 MAI E EA E EE 19 74 90 95 101 115 121 Intended Usen ta 48 68 74 77p 89 94p 101 105 109 115 121 TE A TN 45 82 100 124 130p A E EAE E EEE E EE 45p 68 82 124p 130p TMRRADIATED AES EAA OR ENET AS O SE O E EE A A AA E 47 Irradiated Product Date amp Time WO Weird et dd aran da 82 124p 130p Irradiated Product Date amp Time Window cccccccccccsssssccceesssseeccesscecccessseeecessseeceeessseeceeesseeeceesnseeees 130 MAPA ANY Dit a diia 131 SBS Umt Id N MDEr A die ais 112p Cabe Assignment aeaee p e e a e a a O E a eo a owas aS 11 14 16 Label AGI EPOM Saa 150 Label AU REE TOT ESEE E E ea 150 Label Compliance AMO tierno in a alienta 18 de A A O A 1 11 14 16 22 55 57 59 98 119 Label Form Na dto OS deleted 22p 25 55 57 59 PST Mi EE EA AEEA AE A E A E E EAEE E aumeesltate 99 Label a E EE ts do eae 144 148 Lidl Os 35p 99 label typerna A 1 16 56 58 A A E T E O A S6pp Labeling Compliance AMO a 11 17 License Holder City Male Zip Codema ssronoi ienna E a a a a 32 license Holden O a a aa Snashde 32 License Holder NAIM odos 32 cen UND a le e E e a ln 32 37 94
79. click on the title or button of the answer you desire Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of Full Face label printing records in the activity log file to be reported HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 162 HemaTrax ISBT 128 Standalone Application Full Face Label Audit Report Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the end of the range of Full Face label printing records in the activity log file to be reported OK Button Clicking on the OK button initiates the search of the activity log for all Full Face label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to the selected printer HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 163 HemaTrax ISBT 128 Standalone Application Instruction Label Au
80. codes that are licensed for that facility The user may also specify that all licensed products or a range of licensed products be reported Upon clicking the OK button the licensed products specified are listed in the large panel on the screen and may then be printed as a report by clicking on the Print button World Facility Code The World Facility Code combo box provides the user a means of selecting one of the world facility codes that have already been defined in the facility database This code forms part of the key to the licensed products database and serves to segregate the various facilities from one another within the licensed products database The user must pull down the list of facility codes by clicking on the down arrow located on the right side of the combo box With the list of facility codes displayed the user clicks on the facility code desired HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 146 HemaTrax ISBT 128 Standalone Application Licensed Products Database Report Reporting Range The Reporting Range radio button group allows the user to specify either All Products or a Range of Products to be reported The default selection is All Products If the user selects Range of Products then the range of products is specified by making a starting and ending code entry in the edit boxes provided for that purpose Starting ICCBBA Code The Starting ICCBBA Code edit box is provided to allow the user
81. ct an ICCBBA product in one of two ways 1 Enter the desired product ICCBBA Product Code code into the ICCBBA Product Code field immediately to the left and click the OK button 2 Specify the desired product characteristics by using the combination boxes below and then click on Search Select product characteristics to search for then click Search button Product Category Product Modifier Anticoagulant Additive Solution Store Temp Draw Vol Aphr Vol Intended Use TT Irradiated System Opened Search Product Matches Highlight desired product then click OK button From this window you can either directly enter the ICCBBA product code or locally defined product code depending on which product category you have selected or you may use the mouse pointer to pick various search criteria from the panel labeled Select product characteristics to search for then click the Search button By clicking on the downward pointing arrow of the right edge of each of the combination boxes a list of possible search items is displayed for each of the following characteristics e Product Category e Product Modifier e Anticoagulant e Additive Solution Store Temp Draw Vol Aphr Vol Intended Use e Irradiated System Opened After selecting the known characteristics click on the Search button Now the program searches the category of products selected looking for matches on all of the characteristics that have been
82. ction labels that are defined in that database To view instruction labels not shown in the display panel the user makes use of the scroll bar located on the right edge to move up or down through the records Print Button The Print button is clicked or the Alt P key combination pressed when a hard copy report is desired Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the licensed products report will be sent to the selected printer HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 144 HemaTrax ISBT 128 Standalone Application Instruction Label Database Report This page intentionally blank HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 145 HemaTrax ISBT 128 Standalone Application Licensed Products Database Report Licensed Products Database Report After selecting Database reports the user may either click on the Licensed Products title or press the L key to cause the window immediately below to be displayed Pl Licensed Products REE World Facility Code Reporting Range pagers Starting ICCBBA Code enga E A Ending ICCBBA Code When initially displayed the Licensed Products window needs to have the World Facility Code for a specific facility selected in order to find the specific product
83. d password and security access level for each user intended to have access to the system Hardware Set Up Hematrax software minimally requires the following hardware Quantity Description Personal Computer System with 1 128 Meg RAM 20 MB Available Hard Disk Storage CD ROM Drive Digi Trax Enhanced Blood Bank Printer such as SATO BB CL412e Zebra BB Z4M 300 dpi Serial Cable Null Modem for each printer connected to a serial COM port Printer Set Up This is a generic description of the printer settings used by the HemaTrax software For printer specific setting Instructions please refer to the manufacturer s user guide provided with the printer either as a paper manual or text files on CD ROM Communications Settings When connecting serially to the bar code printer you must match the printer communication port settings to match those set in the HemaTrax program It is recommended that you use the default settings established by HemaTrax The default serial COM port settings initially used by HemaTrax are e 9600 Baud e No Parity e 8 Data Bits e 1 Stop Bit DSR DTR Error Detection Protocol HematTrax by default assumes that the error detection protocol of the printer is enabled The Zebra Technologies and SATO America printers each have their own unique ways of enabling this functionality For the SATO America printer this is not published in their manuals as
84. dialog box the report will be sent to the selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 167 HemaTrax ISBT 128 Standalone Application Product Label Audit Report Product Label Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the Product title or press the P key to cause the window immediately below to be displayed H Label Audit Reports iof x TS Starting Date Ending Date C No Yes Jan x 1999 ful 2004 Product 18 JUN 2004 DEFAULT ADMINISTRATOR 11 38 1 PROD E0053 WB CPDA 1 VOL 450 mL REFG With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels were being produced will be included in the report The default answer is Yes To change the select merely click on the title or button of the answer you desire Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of Product label printing records in the activity log file to be reported Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the end of the range of Product label printing records in the activity log file to be reported HemaTrax Manual odt Cop
85. dit Report Instruction Label Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the Instruction title or press the T key to cause the window immediately below to be displayed El Label Audit Reports Of x With Memos Starting Date Ending Date C No Yes Juan 1999 aul 2004 Instruction 18 JUN 2004 DEFAULT ADMINISTRATOR 11 38 QTY 1 Instruction Reagent Date Label With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels were being produced will be included in the report The default answer is Yes To change the select merely click on the title or button of the answer you desire Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of Instruction label printing records in the activity log file to be reported Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 164 HemaTrax ISBT 128 Standalone Application Instruction Label Audit Report specify the month and year of the end of the range of Instruction label printing records in the activity log file to be reported OK Button Clicking on the OK but
86. dow will be closed and the facility selection will be returned to the previous window The Current facility information list box shows the facility code name and location information for the last selected facility If you do not wish to select a facility then click on the Exit button HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 126 HemaTrax ISBT 128 Standalone Application Facility Information Window This page intentionally blank HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 127 HemaTrax ISBT 128 Standalone Application Collection Date amp Time Window Collection Date amp Time Window For irradiated products Recovered Plasma Source Leukocytes and Source Plasma the user will be prompted to enter the Collection Date and TIme The Collection Date amp Time window is shown immediately below F Collection Date amp Time Ol Collection Date Collection Time nn EE E Current Date Current Time From this window you can specify a unit s collection date and time Collection Date Immediately below the Collection Date label are three unlabeled entry objects Proceeding from left to right these are the collection month combo box the collection day of month edit box and the collection year edit box Collection Time Immediately below the Collection Time label are three unlabeled entry objects Proceeding from left to right these are the collection hour edi
87. e label where the image is to be located This feature allows the user to adjust for slight differences that may occur between manufactured batches of labels print head alignment differences and other variables that could effect the HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 118 HemaTrax ISBT 128 Standalone Application Adjust Position printed image position on the labels There is no entry length limit established on this entry The entry may be made as whole millimeter units such as 12 or may be entered as a number with a decimal fraction such as 5 25 Note While negative number entries are allowed their use is discouraged as this may produce unexpected results Status Bar At the very bottom of the window is a status bar From left to right the status bar displays the current label being printed the port to which the label formats are being sent and finally the printer model that is currently established for the port Test Print Button The Test Print button is located on the Adjust Position window which is available from any label printing window When this button is clicked or the Alt T key combination is pressed a label is printed with a simple alignment pattern to indicate the current upper left hand corner position of the printing image OK Button The OK button found on the Adjust Position window is used to save the current vertical and horizontal offset settings These settings are s
88. e Error No Serial Device IRQ Busy More Writes Counter Timeout Floppy ID Mark Not Found Wrong Floppy Cylinder Floppy Unknown Error Bad Floppy Registers Disk Recalibrate Failed Disk Operation Failed Disk Reset Failed EOM Overflow Not Enough Server Memory Possible Deadlock Bad Device Connection Unavailable Device Already Remembered No Network or Bad Path Copyright 2007 by Digi Trax Services Inc 183 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions 1204 Bad Provider 1205 Cannot Open Profile 1206 Bad Profile 1207 Not Container 1208 Extended Error 1209 Invalid Group Name 1210 Invalid Computer Name 1211 Invalid Event Name 1212 Invalid Domain Name 1213 Invalid Service Name 1214 Invalid Network Name 1215 Invalid Share Name 1216 Invalid Password Name 1217 Invalid Message Name 1218 Invalid Message Destination 1219 Session Credential Conflict 1220 Remote Session Limit Exceeded 221 Duplicate Domain Name 1300 Not All Assigned 1301 Some Not Mapped 1302 No Quotas For Account 1303 Local User Session Key Error 1304 Null LM Password Error 1305 Unknown Revision Error 1306 Revision Mismatch 1307 Invalid Owner 1308 Invalid Primary Group 1309 No Impersonation Token 1310 Can Not Disable Mandatory 1311 No Logon Servers 1312 No Such Logon Session 1313 No Such Privelege 1314 Privelege
89. e current ones shown on the screen Clicking this button when already at the first record in the list does nothing Next Button The Next button is used to look at the next block of records beyond the current ones shown in the panel of the window Clicking this button when already at the last record in the list does nothing Screen Button The Screen button is used to print only the activity information currently displayed in the panel Clicking this button will cause one page to be printed at the printer Period Button The Period button is used to print all of the records for which activity is currently in the display panel When this button is clicked one or more report pages will be printed depending on the number of records that exist for the one month period that has been specified For each record in the activity log two or more lines are displayed Each record is separated from the next by a blank line Each record holds the name and ID number of the user logged on when an activity was logged and the date and time of the activity The activity code is given along with a block of text that explains the activity At the bottom of the On Line Log window is a status bar that provides information about the number of records in the specified period the number of screen pages the total number of report pages needed to print the entire period and finally the current screen and report page being viewed HemaTrax Manual odt Copyrigh
90. e description should also indicate the anticoagulant used Inclusion of the volume of the product is important The description should indicate the storage temperature and any other descriptive elements that differentiate this product from other products such as IRRD for Irradiated or OPN SYS for Opened System etc An example of a possible product description is shown below RBC FRZN AS 3 450 ML 65C REJUV DGLYCD IRRD OPN SYS Note This entry is not printed on the product label Product Name The Product Name is the proper product name that may entered into an edit box The maximum length of this entry is forty 40 characters This product name will appear on the product label The list that follows includes all of the product names that are currently used in the ICCBBA product database and in the U S A Apheresis Cryoprecipitate Platelet Rich Buffy Coat Apheresis Fresh Frozen Plasma Platelet Rich Plasma HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 46 HemaTrax ISBT 128 Standalone Application Product Label Maintenance Apheresis Granulocytes Apheresis Granulocytes Platelets Apheresis Leukocytes Apheresis Lymphocytes Apheresis Monocytes Apheresis Plasma Apheresis Platelets Apheresis Red Blood Cells Cryoprecipitate Fresh Frozen Plasma Granulocytes Leukocytes Plasma Additive Solution Platelets Pooled Cryoprecipitate Pooled Fresh Frozen Plasma Pooled Granulocytes Pooled Plasma Pooled Pla
91. e donor type as is ascertained by the Donation Type or Intended Use selections that may be made either from the ABO Rh Information window or from this Full Face window Donation Type combo box The default value placed in this display panel is VOLUNTEER until otherwise specified Product Button The Product button allows the user to select a product for the product label portion of the full face label By clicking on the Product button the Find Product window will be displayed as the first window of several that may be presented as part of the product selection process For more information regarding the Find Product window refer to the section entitled Find Product Include License No Check Box The Include License No check box only appears when a product code has been selected for which the facility given is licensed Since the product code by itself doesn t fully determine whether or not the label should include the license number the program requires the user to make the final determination whether or not the license number should appear on the full face label The image below shows the check box as it will appear in the Full Face window after a licensed product has been selected Donor Type VOLUNTEER DOHOR Product Product Donation Type volunteer Allogeneic Donation y Y Include License Humber E0010000 WHOLE BLOOD CAUTION FOR FURTHER MANUFACTURING USE OHLY Approx 450 mL plus 63 mL CPD Store at 1 to 6 C H
92. e select merely click on the title or button of the answer you desire Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of Date amp Time label printing records in the activity log file HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 156 HemaTrax ISBT 128 Standalone Application Date amp Time Label Audit Report to be reported Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the end of the range of Date amp Time label printing records in the activity log file to be reported OK Button Clicking on the OK button initiates the search of the activity log for all Date amp Time label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to the selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 157 HemaTrax ISBT 128 St
93. e user may enter a legend The text in this box will appear on the expiration collection date label just above the facility name line located in the bottom third of the quadrant Processing Facility Button Clicking on this button causes the Facility Information window to be displayed From this window the user may select a facility which will then be included as the further processing facility at the bottom of the expiration collection date label Processing Facility Information This unlabeled list box appears at the bottom of the Processing Facility Information panel and displays the facility name and location that has been selected for the bottom of the date amp time label HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 125 HemaTrax ISBT 128 Standalone Application Facility Information Window Facility Information Window After clicking the Further Processing Facility button the Facility Information window shown immediately below will be displayed From this window the user can select a facility to be included in the previous window H Facility Information O x List of Currently Defined Facilities 141234 Digi Trax Corporation 141235 Other Processing Facility Name To select a facility click on highlight the line with the facility code and name of the desired facility in the List of Currently Defined Facilities list box then click on the OK button to make the selection The win
94. easaiad cassaaneianestahoumsetaoeedeiainies 188 P od ct WA A A A E 190 LITA WAI A EAE EREE A Canes 190 xi This page intentionally blank xii HemaTrax ISBT 128 Standalone Application Overview Overview The HemaTrax ISBT 128 Blood amp Blood Product Labeling Application is a Windows program that runs on Microsoft s Windows 2000 and XP platforms The current application is the result of many man years of development by Digi Trax Services Inc This application makes it possible for a blood bank or transfusion service to manufacture their labels from blank stock A facility is able to make the labels they need when they need them This software makes manufacturing blood and blood product labels easy and intuitive The HemaTrax label manufacturing application produces labels that comply with the content and format rules as described in the United States Industry Concensus Standard for the Uniform Labeling of Blood and Blood Components Using ISBT 128 Version 2 0 0 November 2005 and the ISBT 128 Standard Technical Specification Version 3 0 0 June 2007 These documents are available to all registered ICCBBA licensees at the International Council for Commonality in Blood Banking Automation website www iccbba com HemaTrax supports printing labels on either the SATO America or Zebra Technologies thermal bar code printers which have been specifically enhanced by Digi Trax Services Inc to best support blood bank labeling and
95. ecurity Level Print Labels Security Level and Reports Security Level Each radio button group holds four buttons labeled 0 zero through 3 These numbered buttons represent the required level of security authority that a user must have in order to select and use the associated menu selection 0 zero represents the lowest level of authority and 3 represents the highest level Note When users are defined to HemaTrax through the User Password function available from the Maintenance pull down menu they are assigned security levels in the range 0 zero to 3 User Password Expiration Period The User Password Expiration Period setting appears in the Options window which is available from the Setup pull down menu Within the panel labeled User Password Expiration Period there is an edit box which will accept an integer value between 0 zero and 999 days If you set this value to 0 zero then the user s password never expires A positive integer value indicates the number of days that the user s password will be allowed to remain unchanged Label Compliance Authority The Label Compliance Authority setting appears in the Options window which is available from the Setup pull down menu Within the panel labeled Label Compliance Authority these are two radio buttons US Food amp Drug Administration and None The default selection is set to US Food amp Drug Administration This selection affects what label text appears on the b
96. ed for The current list of selections available are as follows None CP2DA Glycerol 17 NaCitrate HES PASHI 0 5CPD CPD Glycerol 35 NaCitrate HES ACD A SAGM ACD A CPD 50 Glycerol 40 None Trisodium Citrate ACD B CPDA 1 Heparin PAGGS M CP2D DMSO NaCitrate PASH Additive Solution The Additive Solution combo box is used to specify the additive solution that will be associated with a product when it is to be searched for The current list of selections available are as follows None AS1 AS2 AS3 AS5 Store Temp The Store Temp combo box list allows the storage temperature of a product to be searched for to be specified Currently the list of available storage temperatures that may be selected include the following REFG 1 to 6 C lt 18 C lt 30 C RT Room Temp lt 20 C lt 65 C HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 44 HemaTrax ISBT 128 Standalone Application Product Label Maintenance lt 37 C lt 20 C lt 80 C 20 to 24 C lt 25 C lt 120 C Draw Vol The Draw Vol combo box list allows the original draw volume of a product to be searched for to be specified Currently the list of available draw volumes that may be selected include the following 200 mL 400 mL gt 250 mL 450 mL 500 mL Irradiated The Irradiated check box is used to indicate that the product to be searched for is irradiated System Opened The System Opened check box is us
97. ed to indicate that the product to be searched for has been opened to a non sterile environment Not Used in U S A The Not Used in U S A check box is used to indicate that this product is not recognized by the U S Food and Drug Administration FDA HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 45 HemaTrax ISBT 128 Standalone Application Product Label Maintenance Product Label Information Maintenance In the illustration below the Product Label window is depicted with the Product Label Information tabbed page selected T Product Label iol x Product Code Gi Find Product Product Search Attributes Product Label Information Unknown Volumes and Measures Product Description Product Modifier F Collection Date Required Product Name EE pa Apt EF Additive Solution zi Attributes Intended Use ll Additional Attributes Other Information Preview Save Cancel Delete The Product Label Information tabbed page contains the specific information that is to be printed on the product label Product Description The Product Description edit box accepts alphanumeric text intended to supply a nut shell description of the product This description should use an abbreviated form of the product s proper name such as WB for Whole Blood or RBC for Red Blood Cells etc The description should also indicate any modifier information such as FRZN for Frozen or DEGLCYD for Deglycerolized Th
98. edit box for the next entry HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 96 HemaTrax ISBT 128 Standalone Application Full Face Print Labels HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 97 HemaTrax ISBT 128 Standalone Application Instruction Print Labels Instruction The Instruction label is not a label format that is governed by the ICCBBA ISBT 128 Technical Specification nor the U S Industry Standard documents This label is provided as a generic 2 x 2 label form for general purpose labeling use in the facility To select the Instruction label printing function first select the Print Labels pull down menu by either clicking on the Print Labels title of the main menu or by pressing the Alt P key combination With the Print Labels pull down menu displayed either click on the Instruction title or press the I key After selecting the Instruction label printing function the window shown below will be displayed F Instruction Label Of x Label Title y Line 1 fF kinez 0 tines iiti s i lt i w linet OO Le kines tine ss sSSSSSS tines ss sOCS Le tineo Text Justification Lines 2 10 Left Justify C Center Add conse Delete Cancel From this window the user can select and print any of the labels that have been defined through the Instruction label maintenance function available fr
99. eeded Internal DB Corruption Internal Error Generic Not Mapped Bad Descriptor Format Not Log On Process Log On Session Already Exists No Such Package Bad Log Oon Session State Log On Session Collision Invalid Log On Type Con Not Impersonate RXACT Invalid State RXACT Commit Failure Special Account Error Special Group Error Special User Error Members Primary Group Error Token Already In Use No Such Alias Member Not In Alias Member Alread In Alias Alias Already Exists Log On Not Granted Too Many Secrets Secret Too Long Internal DB Error Too Many Context IDs Log On Type Not Granted NT Cross Encryption Required No Such Member Invalid Member Too Many SIDs Copyright 2007 by Digi Trax Services Inc 185 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions HemaTrax Manual odt 14 14 1402 14 14 14 1406 pa H P Aa E E E E S E E E E EE A E PES E A A A A A ANS 1390 1391 1392 1393 1394 00 01 03 04 05 07 08 09 0 003004 UNA LM Cross No Inheritance File Corrupt Disk Corrupt No User Session Key Invalid Window Handl Invalid Menu Invalid Cursor handl Handle Invalid ACCEL Handle Invalid Hook Invalid Handle DWP handle TLW With WSCHILD Can Not Find Windows Class Window Of Other Thread le le
100. eee AE 128 131 Current Date Bultaco tin da citas 128 131 Add le AAA A A 128 Current Time Button ANA imlanenie wad 128 DAS DUO ada aaa 78 96 109 124 Date Button cuan or ts ate pco es col es Sd AST AR ACR AE ABST O oe ts DUDO e Ad BITRE 96 109 Facility DUO rd ida 89 93p ds A A O 89 93 OK button 6 23 28p 52p 62 67 69 119 123 126 128 131 136 139 142 144 146p 149 153 155 157 159 161 163 165 167 169 171 173 OK Button 119 123 131 147 149 153 155 157 159 161 163 165 167 169 171 173 MPreview DUO A as 42 105 MPREVIEW BUON A A eu eben 105 Print button 76 79 83 87 90p 96 99 102 106 109p 112p 120 142 144 146p 149 153 155 157 159 161 163 165 167 169 171 173 Print Button 76 79 83 87 91 96 99 102 106 110 113 142 144 147 149 153 155 157 159 161 163 165 167 169 171 173 Index 8 Processing Facility DUI AAA AS 82 Processing Facility BUON lola 82 125 Product DUO sh AE E a E a E 38 67 89 94p 108 124 Product Buttona AN A REE 81 89 94 108 124 Select Product buttone eta Ri ia dd Slp 104 ESTILETE AROA LELEI AAE DAUT EKOI AR EE NEENA AE E 104 Test Print DUO rr id rita ira 119 Test Prat BUIN A IS SA SA 119 Index 9 INDEX Index 10
101. eement IMPORTANT PLEASE READ THE TERMS OF THIS LICENSE AGREEMENT CAREFULLY BEFORE YOU INSTALL THE SOFTWARE Digi Trax Services Inc WILL LICENSE THE SOFTWARE WARE TO YOU AN INDIVIDUAL OR A LEGAL ENTITY PROVIDED THAT YOU AGREE TO AND ACCEPT ALL OF THE CONDITIONS AND TERMS SET FORTH IN THIS LICENSE AGREEMENT THIS LICENSE AGREEMENT IS A LEGALLY ENFORCEABLE CONTRACT BETWEEN YOU AND Digi Trax Services Inc THE ACT OF INSTALLING THIS SOFTWARE ON A COMPUTER SYSTEM INDICATES THAT YOU ARE IN FULL AGREEMENT WITH THE CONDITIONS AND TERMS OF THIS LICENSE IF YOU DO NOT AGREE WITH ONE OR MORE OF THE TERMS IN THIS AGREEMENT THEN YOU HAVE SIXTY 60 DAYS FROM THE DATE OF PURCHASE OF THE SOFTWARE TO CONTACT Digi Trax Services Inc TO OBTAIN A REFUND OF THE MONEY YOU PAID DIGI TRAX FOR THE SOFTWARE LESS SHIPPING HANDLING AND ANY APPLICABLE TAXES You as an individual a company or other legal entity will be referred to below as licensee The Digi Trax Services Inc is referred to below as licensor License Conditions and Terms 1 Licensor Ownership and Licensee Rights The software and any documentation that accompanies this license is solely the property of the licensor and is protected by copyright law Though the licensor maintains full ownership of the software the licensee having fully accepted the terms and conditions of this license has certain rights to the use of the software This license governs any releases revisions or enhancements to
102. eling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed Print Button The Print button is used to initiate printing of labels This activity can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in HELP Section 8 entitled Adjust Position HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 106 HemaTrax ISBT 128 Standalone Application Product Print Labels This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 107 HemaTrax ISBT 128 Standalone Application Product Date amp Time Print Labels Product Date amp Time To select the Product Date amp Time label printing function first select the Print Labels pull down menu by either clicking on the Print Labels title of the
103. emaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 94 HemaTrax ISBT 128 Standalone Application Full Face Print Labels If the check box is not checked then the face label will be printed without the license number Not printing the license number is the default taken by the program To include the license number place the mouse on the check box and click the left mouse button With an x in the check box the label will include the license number Product Information Panel The large panel just to the right of the Product button provides the user with a description of the product that has been selected The panel is for display purposes only and does not provide the user with any entry capability Donation Type The Donation Type combo box is used to select the Donation Type Intended Use information that is to be encoded as part of the product bar code on the product quadrant portion of the print label Divided Unit The Divided Unit check box when checked indicates that he unit is divided and enables the Div 1 and Div 2 combo box controls Div 1 The Div 1 combo box provides a pull down list that is used to indicate the first level of division for the unit The user pulls down the selection list and clicks on the appropriate level code The level codes in the list are in the range 0 A Z A division code of 0 zero indicates that there is no division at this level Div 2 The Div 2 combo box provides a pu
104. enance This function makes it possible to enter and maintain facility information for one or more collection processing facilities The Facility Information function is selected from the Maintenance menu pull down list You may access the function by clicking on Maintenance menu selection which displays the Maintenance pull down list and then clicking on Facility Information in the resulting pull down list Alternatively you may press the Alt M key combination which displays the Maintenance pull down list and then press the F key PA Facility Information of x Facility World Code i Facility Name A Facility City State amp Zip Code FO License Holder Name PC Holder City State amp Zip Code PO Registration Number License Humber Add Change Delete Cancel With the cursor positioned in the Facility World Code edit box the user may enter the Facility World Code for either a new or an existing facility After entering the code the user advances to the next edit box by pressing the Tab key Adding a New Facility If the Facility World Code entered does NOT currently exist in the database and after the Tab key is pressed then the Add button located at the bottom of the window will be enabled and the Change and Delete buttons disabled The edit boxes of the window will remain empty and the cursor will advance to the Facility Name edit box The user now proceeds to enter the balance of information for the follo
105. ensed Products for a Specific Facility After selecting a facility you may specify the product code to be deleted by double clicking on the specific product code in the Licensed Product Codes list box After double clicking on the specific product code the product s ICCBBA code will appear in the Code edit box the product s description will appear in the Description panel and the Delete button will be enabled By clicking on the Delete button the selected product code will be removed from the licensed product codes database for the specified facility After the Delete button is clicked the selected product code will be removed from the Licensed Product Codes list box the contents of the Code edit box and Description panel will be cleared the Delete button is disabled and the cursor is returned to the Code edit box If instead of clicking on the Delete button the Cancel button is clicked the Code edit box and the product s Description panel will be cleared When the Cancel button is clicked the specified product code is not deleted from the licensed products database and the cursor is returned to the Code edit box HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 38 HemaTrax ISBT 128 Standalone Application Processing Legends Maintenance Processing Legends Maintenance This function makes it possible to enter and maintain processing legends which appear on the date amp time label The Processing Le
106. eport specify the month and year of the end of the range of Facility label printing records in the activity log file to be reported OK Button Clicking on the OK button initiates the search of the activity log for all Facility label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to the selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 159 HemaTrax ISBT 128 Standalone Application Facility Product Label Audit Report Facility Product Label Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the Facility Product title or press the c key to cause the window immediately below to be displayed Label Audit Reports ojx ee Starting Date Ending Date C No Yes juan y 1999 fur y f2004 Facility amp Product 21 JUN 2004 DEFAULT ADMINISTRATOR 12 49 1 FACILITY Digi Trax Corporation PROD E1737 SRC PLASMA ACD A VOL XX mL lt 20 C FOR MFR USE ONLY 12 50 1 FACILITY Di
107. ept any alphanumeric entry up to twenty characters in length Alphabetic characters entered in this field may be in either upper of lower case Hospital The Hospital edit box allows the user to enter the name of the hospital This edit box allows the user to enter up to twenty alphanumeric characters All alphabetic characters entered in this field are automatically displayed and printer in upper case capitals Birth Date The Birth Date edit box allows the user to enter the patient s birth date This edit box doesn t enforce any specific date format and does not perform any date checking on the entry The user may enter up to twelve alphanumeric characters in this edit box All alphabetic characters entered in this field are automatically displayed and printer in upper case capitals Examples of possible entries are NOV 25 1999 11 25 1999 25 NOV 1999 Collected The Collected date edit box allows the user to enter the date of blood collection This edit box doesn t enforce any specific date format and does not perform any date checking on the entry The user may enter up to twelve alphanumeric characters in this edit box All alphabetic characters entered in this field are automatically displayed and printer in upper case capitals See the example date entries shown for Birth Date above Intended Use The Intended Use combo box allows the user to specify the intended use donation type for this product To access the pull down lis
108. er HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 171 HemaTrax ISBT 128 Standalone Application Replicated Unit ID Sets Audit Report Replicated Unit ID Sets Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the Replicated Unit Id Sets title or press the e key to cause the window immediately below to be displayed Fl Label Audit Reports ojx peth Memos Starting Date Ending Date C No Yes Juan y 1999 faut y f2004 Replicated Unit Id Sets 24 JUN 2004 DEFAULT ADMINISTRATOR 14 43 1 Replicated Unit ID Number 11234 04 123456 Z With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels were being produced will be included in the report The default answer is Yes To change the select merely click on the title or button of the answer you desire Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of Replicated Unit Id Set label printing records in the activity log file to be reported HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 172 HemaTrax ISBT 128 Standalone Application Replicated Unit ID Sets Audit Report Ending Date Below the Ending Date label are two entry fields the month combo box
109. ere being produced will be included in the report The default answer is Yes To change the select merely click on the title or button of the answer you desire HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 154 HemaTrax ISBT 128 Standalone Application ABO Rh Date amp Time Audit Report Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of ABO Rh Date amp Time label printing records in the activity log file to be reported Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the end of the range of ABO Rh Date amp Time label printing records in the activity log file to be reported OK Button Clicking on the OK button initiates the search of the activity log for all ABO Rh Date amp Time label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to t
110. ervices Inc HemaTrax ISBT 128 Standalone Application Initial Logon Initial Logon After installation HemaTrax may be executed by clicking on the Start button of the Task Bar revealing the Windows pop up menu From the menu click on the Programs item to reveal a list of programs In the list of programs you will find HemaTrax Standalone listed click on this item and the application will be started When the HemaTrax is first started it will be necessary to log on with full administrative authority in order to enter new users with various authorities and in order to establish various hardware configuration parameters Initial User ID amp Password In order to initially gain access to HemaTrax it is necessary to use the initial default User Id and User Password which is the word DEFAULT in both cases Hema Trax LPS ISBT 128 User ID fT Password fo Note Once you have established a user with a Security Level of three 3 the user id and password of DEFAULT will no longer be available When a user signs on to the HemaTrax program a User Id and User Password must be first entered At the Hema Trax log on window the cursor is initially positioned in the User Id field where the user must type at least five characters and then press the Tab key to move on to the User Password entry field At the User Password field the user must type at least five characters for the password and then either press the Enter key or c
111. es Product Label Information HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 41 HemaTrax ISBT 128 Standalone Application Product Label Maintenance e Unknown Volumes and Measures You may move to any tabbed page by clicking on the tab of the page that you wish to view Below the tabbed pages are four buttons Preview Save Cancel and Delete Preview When the Preview button is clicked a window is displayed with a representation of what the printed product label might look like Save When the Save button is clicked the contents of the current Product Label window is saved in the HemaTrax Standalone product database After the database is updated all of the edit boxes and other windows controls are initialized to accept the next product label definition and the cursor is returned to the Product Code edit box for the next entry Cancel Clicking on the Cancel button causes all of the edit boxes and other windows controls are initialized to accept the next product label definition and the cursor is returned to the Product Code edit box for the next entry Any entries that have been made are ignored and the product database is not updated Delete When the Delete button is clicked a Warning dialog box will appear at center screen with the message Are you sure you want to delete this product code and with a Yes and No button Clicking on the Yes button causes the currently dis
112. es from the list by placing the mouse pointer on the desired design file name and clicking on it Note All of the unit identification number set design files are located in the sub directory named Format All of these design file names have a FMT file name extension When viewing the format names as listed in the combo box pull down list you will not see the FMT file name extension Unit identification number set design files can be created or edited through the Maintenance pull down menu Unit Id Label Format selection Saving the Format Selection After selecting a new or changing an existing replicant unit identification number set format you must click on the OK button to save the selection and close the window To exit the window without making any changes click on the upper right most button X located at the top right corner of the window HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 23 HemaTrax ISBT 128 Standalone Application Setup Functions This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 24 HemaTrax ISBT 128 Standalone Application Maintenance Functions Maintenance Maintenance Pull Down Menu The Maintenance pull down menu is selected by either clicking on the Maintenance title in the menu bar or by pressing the Alt M key combination Either of the afore mentioned actions causes the Maintenance pull down menu shown be
113. ess Invalid Function File Not Found Path Not Found Too Many Open Files Access Denied Invalid Handle Arena Trashed Not Enough Memory Invalid Block Bad Environment Bad Format Invalid Access Invalid Data Out Of Memory Invalid Drive Current Directory Not Same Device No More Files Write Protected Bad Unit Not Ready Bad Command CRC Error Bad Length Seek Error Not DOS Disk Sector Not Found Out Of Paper Write Fault Read Fault General Failure Sharing Violation Lock Violation Wrong Disk Sharing Buffer Exceeded Handle End Of File Handle Disk Full Not Supported Rem Not List Duplicate Name Bar Network Path Copyright O 2007 by Digi Trax Services Inc 178 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 80 82 83 84 85 86 87 88 89 100 101 102 103 104 105 106 107 108 PRERRO BWNHROO 117 118 119 120 121 122 123 HemaTrax Manual odt Network Busy Device Does Not Exist Too Many Commands Adapter Hardware Error Bad Network Response Unexplained Network Error Bad Rem Adapter Print Queue Full No Spool Space Print Cancelled Net Name Deleted Network Access Denied Bad Device Type Bad Network Name Too Many Names Too Many Sessions Sharing Paused Request Not Accepted Redirection Paused f
114. ey E E E en Ors ee ee 14 Hints EU A E as 14 Label AS Si Seinen SU a dv ds 16 A TE 17 Auto log OTe CTS NA NS 18 Security Levels Assigned to Menu Selections oooooooccnococonccnonaconcconnaconccnononnn conan ncon cono ncnnnnos 18 User Password EX PIO alias 18 Label Compliance Athos 18 AUTOLOGOUS DONOR to appear on Full Face label ooonooonnnccnnncnnocononacinccnoncconccnnos 18 Expiration Date Peril steel oss asep ceases anes rocyadiacae cout ostteu socismanseideetrens dacteditn ou deneusadbaeitanesaesaastestiteacs 19 Alternative REPASA A its 19 se Alternate Rh Factor Lanes A A io 19 Ri Negative Tori o a id 19 Dd A O AENA OnE a Naar AONT 19 Port Config ration SUP aria cd 20 Select Port Number A 20 Port Device an AE ae ete bata EIA dhe the ected 21 A ats pues ae eaa ean es eae oa Roy dea eno ea ea ees NSH ead aap ee 21 Baud Rate a etc ehcp wz ep A eee AT 21 COMERC a DA nsta se 22 Print Image IS a A A ass 22 Label Form Loaded tit Printer ici a did died 22 SCE EE OTER TA T E E E E 22 Replicant Unit Id Format UPA A ted ant Aueta ry dadeen al eutesadaven eine es 23 Selecting a Replicant Unit Identification Number Set Format cc ccceceeeeseeereeneeeeeeeees 23 Saving the Format Selec a 23 ds A O A a A A A 25 Maintenance Pull Down Men als 25 ACNE CAS O A A A IO lei 24 Starting Die ita de 28 O GS soso earic ances essa uaas vida tld wits ac earn Daal E E da henaauetyaees a a e 28 FACT OIL Processing A ti ad 28 Processing
115. f a Facility if one was selected The remaining controls are common to all label printing windows and are as follows Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A default value of 1 one will be automatically assumed if no entry is made in this edit box HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 78 HemaTrax ISBT 128 Standalone Application ABO Rh Date amp Time Print Labels Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being printed an message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed Print Button The Print button is used to initiate printing of labels This activit
116. figuration settings that may have been made just close the window by clicking the button in the upper right hand corner HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 22 HemaTrax ISBT 128 Standalone Application Setup Functions Replicant Unit Id Format Setup The Replicant Unit Id Format setting function is available from the Setup pull down menu Access the Setup menu by either clicking on the Setup title or by pressing the Alt S key combination With the Setup pull down menu now displayed either click on the Replicant Unit Id Format title line of press the R key to execute this set up function After selecting Replicant Unit Id Format the window illustrated immediately above will displayed at center screen This window includes a panel of instruction text located above an unlabeled combo box and a button labeled OK PT Replicant Unit Id Format Ioj x Select the name of the unit id label format file that is to be used to control the physical layout of the replicated unit id labels FORMAT v Selecting a Replicant Unit Identification Number Set Format For a newly installed system the combo box will be empty otherwise the currently selected replicant unit ID format name will appear in the box By clicking on the down arrow button at the right side of the combo box a pull down list of all the current unit identification number set design files is displayed The user may select one of these design fil
117. g dialog box will appear at center screen with the message You must first select a product to be inserted Press the Enter key or click the OK button of the dialog box to clear it If you try to insert a selected product without first highlighting a product in the Qwik Pik List list box a Warning dialog box will appear at center screen with the message Qwik Pik List item must first be highlighted Press the Enter key or click the OK button of the dialog box to clear it If you attempt to insert a product to the Qwik Pik list which is already in the list a Warning dialog box will appear at center screen with the message This product is already in the Qwik Pik list Press the Enter key or click the OK button of the dialog box to clear it Move Highlighted Item in Qwik Pik List There are two buttons labeled Move Highlighted Item in the Qwik Pik List Functions panel One button displays an HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 32 HemaTrax ISBT 128 Standalone Application Qwik Pik List Maintenance arrow pointing up and the other shows an arrow pointing down With a product of the Qwik Pik List list box highlighted pressing these buttons moves the item up or down in the displayed Qwik Pik List list box This allows the user to re order the items in the list placing the most often accessed items to the front of the list Note If you click on either of the Move Highlighted Item buttons wit
118. gends maintenance function is available under the Maintenance selection pull down menu of the main menu You may access the function by clicking on Maintenance menu selection which displays the Maintenance pull down list and then clicking on Processing Legends in the resulting pull down list Alternatively you may press the Alt M key combination which displays the Maintenance pull down list and then press the r key PT Maintenance of Processing Legends O x Current List of Processing Legends Collected amp Processed By ccoo Further Processing By Frozen By Irradiated By Deglycerolized By Divided By Single click items to select them to be moved or removed Double click an item to select it for changes Add To add a new processing legend click on the Add button located in the lower left hand portion of the window Clicking this button will cause the Add Processing Legend window shown below to appear Fl Add Processing Legend Of x Processing Legend paree concet_ Type the new processing legend text into the Processing Legend edit box provided and then click on the OK button to complete the addition process Now the new legend will appear at the end of the processing legends list If HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 39 HemaTrax ISBT 128 Standalone Application Processing Legends Maintenance instead of clicking the OK button you clic
119. gi Trax Corporation PROD E0010 WB CPD VOL 450 mL REFG FOR MFR USE ONLY 13 54 1 FACILITY Digi Trax Corporation PROD E1737 SRC PLASMA ACD A VOL XX mL lt 20 C FOR MFR USE ONLY 13 55 1 FACILITY Digi Trax Corporation PROD E0010 WB CPD VOL 450 mL REFG FOR MFR USE ONLY 14 03 1 FACILITY Digi Trax Corporation PROD E1737 SRC PLASMA ACD A VOL XX mL lt 20 C FOR MFR USE ONLY 14 04 1 FACILITY Digi Trax Corporation PROD E0356 RBCS CP2D aS 3 VOL 450 mL REFG IRRDTD 14 05 1 FACILITY Digi Trax Corporation PROD E0010 WB CPD VOL 450 mL REFG FOR MFR USE ONLY With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels were being produced will be included in the report The default answer is Yes To change the select merely click on the title or button of the answer you desire Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of Facility Product label printing records in the activity log file to be reported Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 160 HemaTrax ISBT 128 Standalone Application Facility Product Label Audit Report specify the month and year of the end of t
120. gi Trax Services Inc 124 HemaTrax ISBT 128 Standalone Application Date amp Time Label Information Window section entitled Collection Date amp Time Information For more information about the Irradiated Product Date amp Time window refer to the section entitled Irradiated Product Date amp Time After entering the appropriate product dates and times the current product s expiration date will be automatically calculated The expiration time is automatically calculated and enabled if the product has an expiration period of 72 hours or less Expiration Date At the top of the Expiration Date panel are three unlabeled entry controls that are arranged in a horizontal row From left to right these controls are the month combo box the day of month edit box and the year edit box Include Exp Time The Include Exp Time check box allows the user to force the inclusion of the expiration time on the label even though the product being labeled may not require that a time be printed Immediately below the check box are two unlabeled edit boxes that are arranged horizontally From left to right these edit boxes are the hour edit box and the minutes edit box Special Test The Special Test combo box allows the user to select a special test that has been performed for this product from this combo box pull down list Processing Legend The Processing Legend combo box provides a brief list of standard legends that can be selected from or th
121. git check box is checked it will remain checked for the remainder of time that the Full Face label printing window is displayed or until the user removes the check mark by again clicking on the check box Facility Button The Facility button allows the user to select a facility name and location if none has been supplied by either scanning or manually entering a unit number in the Unit Id Number edit box By clicking on the Facility button the HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 93 HemaTrax ISBT 128 Standalone Application Full Face Print Labels Facility Information window will be displayed The Facility Information window allows the user to select a facility by clicking on the facility s name found in a list box It is important to select a facility because the facility number and product code supply important FDA License Number information that may need to be supplied on the full face label For a detailed description of the use of the Facility Information window refer to the section entitled Facility Information Window Facility Information Panel The large unlabeled panel immediately to the right of the Facility button provides the user with a description of the facility currently selected This panel is strictly for display purposes only and does not provide the user with any entry capability Donor Type The Donor Type panel is for display purposes only The contents of this panel reflect th
122. h that may be given is 108 mm Set Height The Set Height edit box provides the means of defining the overall length of the printable label set surface in millimeters and is a required entry This edit box accepts up to six numeric only characters The label set height is specified in decimal notation such as 999 99 The value is expressed in metric units of a millimeter The minimum label set height that may be specified is 6 0 mm The maximum label set height that may be given is 190 mm Total Number of Labels in Set The Total Number of Labels in Set edit box provides the means to establish the number of individual labels that compose a unit id label set which is a required entry This number is expressed as an integer value of up to two numeric characters The acceptable range for this entry is 1 99 Prev amp Next Buttons The Prev and Next buttons allow the user to move between each label definition within the set Label The Label panel displays the number of the current label definition being examined added or changed Label Type The Label Type radio button group provides the means of indicating which type of label is being defined for each individual label that may appear in the label set This may be one of three possible label types Eye Read Bag or Tube Each one of these selections indicates a specific set of predetermined label dimensions as follows Eye Read indicates that the label is 29 5mm in width and 6
123. hanging Existing Facility Information If the Facility World Code entered currently exists in the database and after the Tab key is pressed then the Change and Delete buttons located at the bottom of the window are enabled The edit boxes of the window will be filled with the entries found in the database for this facility and the cursor will advance to the Facility Name edit box The user now proceeds to change the displayed information It is important to note here that the Facility World Code entry can not be changed To change the Facility World Code the existing facility record should be deleted and a new record then added After the appropriate entries have been changed click on the Change button located at the bottom of the window The appropriate facility record in the database will be updated After the database is updated all of the edit boxes in the window will be cleared in preparation for the next operation Deleting an Existing Facility If the Facility World Code entered currently exists in the database and after the Tab key is pressed then the Change and Delete buttons located at the bottom of the window will be enabled The edit boxes of the window will be filled with the entries found in the database for this facility and the cursor will advance to the Facility Name HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 32 HemaTrax ISBT 128 Standalone Application Facility Information Maintenance
124. haracters or leaving this edit box empty will likely result in an error message at some point in processing It should be noted that date checking is not typically performed until sometime after all of the date entries Month Day and Year have been made Hour edit box The Hour edit box provides for the entry of the hour of the day The length on this entry is limited to two numeric characters Entering non numeric characters entering out of range numbers or leaving this edit box empty will likely result in an error message at some point in processing It should be noted that time checking is not typically performed until sometime after all of the time entries Hour and Minute have been made Minute edit box The Minute edit box provides for the entry of the minutes after the hour The length on this entry is limited to two numeric characters Entering non numeric characters entering out of range numbers or leaving this edit box empty will likely result in an error message at some point in processing It should be noted that time checking is not typically performed until sometime after the time entries Hour and Minutes have been made HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 132 HemaTrax ISBT 128 Standalone Application Irradiated Product Date amp Time Window This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 133 HemaTrax ISBT 128 Standalone Applicat
125. hat can be encoded as part of the bar code for the ABO Rh label and the bar code of the Product label This list includes the following Not Specified Dedicated Donor Autologous Use Only Paid Homologous Donor Autologous Use Only Biohazardous Paid Directed Collection Eligible for Crossover Autologous Collection Eligible for Paid Research Collection Crossover Directed Donor Use Only Paid Source Collection Directed Donor Use Only Hiahasardous Volunteer Allogeneic Donation Directed Donation Eligible for Volunteer Research Donation Crossover BRA Donor Use Only Medical Volunteer Source Donation xception Directed Donor Pse Only Limited Volunteer Therapeutic Collection Exposure Designated Donor Note Failing to make an Intended Use selection causes the default Not Specified selection to automatically be made HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 74 HemaTrax ISBT 128 Standalone Application ABO RH Print Labels Anti Kell Results The Anti Kell Results combo box is used to specify this phenotype test result This test is currently not being specified in the United States but may be used in other countries To specify this test result click on the down arrow box at the right hand side of the combo box to reveal the pull down list Find the desired test result statement and click on it Press the Tab key or click on the next desired control to move on The current items ava
126. he Facility Information window is displayed as shown immediately below The user then selects a facility from the Facility Information window and then returns to the Facility window to complete the entries and print the label s HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 85 HemaTrax ISBT 128 Standalone Application Facility Print Labels T Facility Information _ O x List of Currently Defined Facilities Current facility information World ld Code 141234 Digi Trax Corporation W1235 Other Processing Facility Name Include License No Checking the Include License No check box by clicking on it causes the License Number of the selected facility to be included immediately below the facility s location city state and zip code line on the label s to be printed Selected Facility Information The unlabeled list box immediately below the Select Facility button and the Include License No check box displays the current label printing choices that have been made The remaining controls of the Facility window are common to all label printing windows and are as follows Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A default value of 1 one will be automatically assumed if no entry is made in t
127. he range of Facility Product label printing records in the activity log file to be reported OK Button Clicking on the OK button initiates the search of the activity log for all Facility Product label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to the selected printer HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 161 HemaTrax ISBT 128 Standalone Application Full Face Label Audit Report Full Face Label Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the Full Face title or press the u key to cause the window immediately below to be displayed abel Audit Reports Of x With Memos Starting Date Ending Date C No Yes juan y 1999 Jul gt f2004 Full Face Print 21 JUN 2004 DEFAULT ADMINISTRATOR 14 09 1 Unit ID W1234 04 123456 2 Facility Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 License No 1234Prod EQO10V00 WB CPD VOL 45 mL REFG FOR MFR USE ONLY O Rh Neg
128. he selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 155 HemaTrax ISBT 128 Standalone Application Date amp Time Label Audit Report Date amp Time Label Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the Date amp Time title or press the D key to cause the window immediately below to be displayed FJ Label Audit Reports of x With Memos Starting Date Ending Date C No Yes an y 1999 pui 2004 Date amp Time Print 18 JUN 2004 DEFAULT ADMINISTRATOR 11 37 1 Exp Date 23 JUL 2004 Time 23 59 14 50 1 Exp Date 23 JUL 2004 Time 23 59 Collected amp Processed By Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 21 JUN 2004 DEFAULT ADMINISTRATOR 11 14 1 Collected Processed By Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 11 27 1 Collected amp Processed By Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 Lic No 1234 11 27 1 Collected Processed By Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 11 35 1 Collected Processed By Digi Trax Corporation Buffalo Grove IL 60089 Reg No 1234567 Lic No 1234 With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels were being produced will be included in the report The default answer is Yes To change th
129. he window will indicate the current process The stages of processing reflected in this panel are as follows e Copying Range of Log Records to Archive file e Copying balance of LOG records to temporary LOG e Verifying Archived Records to Source Records of LOG file e Original log to Temporary log record verification e Archive operation completed successfully At the successful completion of processing the Archive Activity Log window will be closed The Archived Log File name is constructed automatically and takes the following form LOG Starting Date to Ending Date Txt For example archiving the log records from May 2 1998 to May 30 1998 would result in an archived log file name of LOG1998 05 02_to_1998 05 30 Txt Processing Errors If an error is detected by the function during processing a dialog box will be displayed in the window indicating HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 28 HemaTrax ISBT 128 Standalone Application Archive Activity Log Maintenance what problem has been encountered Depending on the level or type of error this message may make sense or may seem cryptic Basic errors that occur at low levels such as reading or writing files will typically display an operating system error number with a basic description of the activity being performed when the error occurred Higher level errors will typically indicate an exact problem with data read or input from the operator Proceed
130. his edit box Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being printed an message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 86 HemaTrax ISBT 128 Standalone Application Facility Print Labels Print Button The Print button is used to initiate printing of labels This activity can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window
131. hout first highlighting a product in the Owik Pik List list box then a Warning dialog box will be displayed with the message Quwik Pik List item must first be highlighted Press the Enter key or click the OK button of the dialog box to clear it HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 53 HemaTrax ISBT 128 Standalone Application Qwik Pik List Maintenance This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 54 HemaTrax ISBT 128 Standalone Application Unit ID Label Format Maintenance Unit Id Label Format Maintenance This function makes it possible to enter and maintain multiple unit number identification label set format files Each Unit Id Label Format file describes the label geometry physical layout of a unit id number set You may access the function by clicking on Maintenance menu selection which displays the Maintenance pull down list and then clicking on Unit Id Label Format in the resulting pull down list Alternatively you may press the Alt M key combination which displays the Maintenance pull down list and then press the n key The illustration above shows the Unit Id Label Format maintenance window that appears after the user has selected the function Tq Unit Id Label Format il x Format Name y Set Width mm Set Height mm Total Number of Labels in Set 4 Prev Label Label Type X Coord mm Y
132. ht of the Date button displays the current collection or expiration date and time special test and other processing facility information that have been specified for this full face label The panel is provided for display purposes only and does not provide the user with any entry capability The remaining controls of the Product Data amp Time label printing window are common to all label printing windows and are as follows Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A default value of 1 one will be automatically assumed if no entry is made in this edit box Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being printed an message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and
133. iated To check this box click on it with the mouse To remove the check mark in this check box click on it with the mouse LKORED The LKORED check box is used to specify whether or not this product is leukocyte reduced To check this box click on it with the mouse To remove the check mark in this check box click on it with the mouse Other The Other edit box provides a space for the user to enter the name of a product that isn t listed in the Product radio button group In order to enable the Other edit box the Product radio group button labeled Other must be selected HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 100 HemaTrax ISBT 128 Standalone Application Intended Recipient Information Print Labels Blood Relative The Blood Relative radio group allows the user to indicate whether or not the labeled product is from a blood relative or not There are three choices available here Not Spec No Yes Select one of the buttons by clicking on it with the mouse pointer The default choice is Not Spec Patient Name The Patient Name edit box allows the user to enter the patient s name to be printed on the label This edit box will accept any alphanumeric entry up to twenty characters in length All alphabetic characters entered in this box are displayed and printed as upper case capitals ID Number The ID Number edit box allows the user to enter the patient s identification number This edit box will acc
134. ilable in the Anti Kell Results combo box pull down list are as follows Not Tested Negative Positive Note Selection of a test result for this combo box disables the Miltenberger Mi III Results combo box Anti C Anti c Results The Anti C Anti c Results combo box is used to specify this phenotype test result This test is currently not being specified in the United States but may be used in other countries To specify this test result click on the down arrow box at the right hand side of the combo box to reveal the pull down list Find the desired test result statement and click on it Press the Tab key or click on the next desired control to move on The current items available in the Anti C Anti c Results combo box pull down list are as follows Not Tested C Neg c Pos C Pos c Neg C Pos c Pos Note Selection of a test result for this combo box disables the Miltenberger Mi III Results combo box Anti E Anti e Results The Anti E Anti e Results combo box is used to specify this phenotype test result This test is currently not being specified in the United States but may be used in other countries To specify this test result click on the down arrow box at the right hand side of the combo box to reveal the pull down list Find the desired test result statement and click on it Press the Tab key or click on the next desired control to move on The current items available in the Anti E Anti e Results combo box pull down list are
135. ile labels were being produced will be included in the report The default answer is Yes To change the select merely click on the title or button of the answer you desire Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of Intended Recipient Information label printing records in the activity log file to be reported Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 166 HemaTrax ISBT 128 Standalone Application Intended Recipient Info Label Audit Report specify the month and year of the end of the range of Intended Recipient Information label printing records in the activity log file to be reported OK Button Clicking on the OK button initiates the search of the activity log for all Intended Recipient Information label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this
136. ill appear with the message Minimum set height is 6 0 mm Click on the Retry button in order to retry entry of the Set Height value If you enter a Set Height greater than 108 mm then a Warning dialog will appear with the message Maximum set height is 190 mm Click on the Retry button in order to retry entry of the Set Height value 4 Count the number of labels in one label set Enter this count in the Total Number of Labels in Set edit box Press the Tab key to move to the next control If you enter a Total Number of Labels in Set value of 0 zero then a Warning dialog box with the message There must be at least one label in the set Click on the Retry button in order to retry entry of the Total Number of Labels in Set value The maximum number of 2 digits may be entered into the Total Number of Labels in Set edit box Therefore the maximum number of labels in a set is restricted to 99 5 Select the radio group button corresponding to the Label Type for the label currently being defined Do this by clicking on the appropriate button Eye Read Bag or Tube Press the Tab key to move to the X Coord edit box 6 At the X Coord edit box take a measurement from the left most edge of the label set to the left edge of the current label being defined Enter this measurement in millimeters for the left most labels this will be a measurement of 0 mm 7 At the Y Coord edit box take a measurement from the top most edge of the
137. ill be positioned in the Format Name combo box for the next entry 11 If at anytime you wish to abort a new label definition you may click on the Cancel button which will not save any of the definition entries the screen entries will be cleared and the cursor will be positioned in the Format Name combo box for the next entry HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 58 HemaTrax ISBT 128 Standalone Application Unit ID Label Format Maintenance Changing an Existing Label Format To change an existing label format click on the down arrow box located at the right side of the Format Name combo box a pull down list of existing format names will be displayed Select the format that you wish to make changes to by clicking on the name in the pull down list After clicking on the desired format name all of the controls of the Unit Id Label Format window will be set to reflect the information for the selected format name At this point you may make changes to Set Width Set Height Total Number of Labels in Set or you may change the values for the first label Label 1 in the set which is also initially displayed You can change the Label Type X Coord mm Y Coord mm and Flags for each of the labels defined within the set To examine or change the values established for any label within the set you first must select display the values for the label that you wish to change You may select the desired label L
138. ion 2 0 0 November 2005 document Since there have been several corrections made to this document and no change in the version number or date it is important to download a fresh copy and also check the errata sheet Product Label Database The product label database table have been regenerated to correct a few problems and to implement an extension in the HemaTrax product code key The word APHERESIS while appearing as a modifier in the previous releases database didn t have the modifier list fully populated to include compound modifiers such as DEGYLCEROLIZED REJUVENATED APHERESIS nor were there codes for such compound modifiers in the HemaTrax product code key This situation has been rectified in this release The product label database has also been expanded to include additional products that had been added since the Version 6 1 release The additional information wording which includes volume content and storage temperature generated for several products has been corrected in this release Alternate Product Label Database Migration When upgrading from the previous version of the Standalone application Version 6 1 Commercial the installation process includes an application that runs automatically during the install to update any user created product label definitions to the most current format This update process corrects component class names and modifiers as needed The update also encodes an additional character in the HemaTra
139. ion Activity Log Reports Activity Log Reports Selecting the Activity Log selection causes a pop up menu as shown immediately above with the following choices to appear On Line Log Off Line Log Either clicking on the title with in the pop up menu or pressing the letter key of the underscored character within the selection titles will cause the desired selection to be executed The underscored letter is shown in bold face type above Fl Hema Trax LPS ISBT 128 HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 134 HemaTrax ISBT 128 Standalone Application Activity Log Reports On Line Activity Log Report After clicking on the On Line Log selection of the Activity Log pop up menu the window illustrated immediately below will appear FJ On Line Log PArJES Month Year Reporting Period fiut 2004 User s Name User ID Number Date Time Activity Description ike When the On Line Log window is initially displayed the current month and year will appear in the Reporting Period Month combo box and Year edit box If you wish to look at activities for a different one month period then edit the contents of these boxes before clicking on the Load Period button Month The Month combo box is used to select the month period for which all activities are to be reported The user makes a month selection by clicking on the down arrow located on the right side of the combo box and then clicking
140. ions will appear Facility Information Instruction Label Licensed Products Product Label HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 140 HemaTrax ISBT 128 Standalone Application Database Reports This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 141 HemaTrax ISBT 128 Standalone Application Facility Information Database Report Facility Information Database Report After selecting Database reports the user may either click on the Facility Information title or press the F key to cause the window shown below to be displayed J Facility Information O x World Facility Code W1234 Pri Name Digi Trax Corporation Pri City St Zip Buffalo Grove IL 60089 Lic Holder Name Licensee Name Inc Holder City State Zip Licensee City State 12345 Registration 1234567 License 1234 World Facility Code W1235 Pri Name Other Processing Facility Name Pri City St Zip Someplace USA 12345 Lic Holder Name Licensed Other Facility Name Holder City State Zip Other Licensed City US 54321 Registration 7654321 License 4321 The Facility Information window contains a large panel that is used to display information for all of the facilities that are defined in the facility database To view facilities not shown in the display panel the user makes use of the scroll bar located on the right edge to move up or down through the records
141. is edit box throughout the use of the verification function When a bar code or group of concatenated bar codes is scanned the data will momentarily appear in this box while the codes are deciphered and the information placed in the Scanned Information panel located below this edit box Scanning a bar code without a valid ICCBBA ISBT 128 data identifier prefix will cause a Warning dialog box to appear with the message Not a valid ISBT 128 bar code Scanned Information As valid ISBT 128 bar codes are scanned the information and the English interpretations are displayed in the HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 114 HemaTrax ISBT 128 Standalone Application Verification Print Labels Scanned Information panel This panel lists the following information Unit Number The unit number is listed without the leading prefix character Flag digits which are not really part of the unit identification number and the manual entry check digit which is not typically encoded in the bar code are not displayed Facility Name The facility name is displayed based on the first five characters of the unit number If the first five characters of the unit number can not be matched with that of a facility in the database then the message Not On File will be displayed ABO Rh Code The scanned ABO Rh alphanumeric code four digits not including prefix characters is displayed here Group Factor The blood
142. is thoroughly covered in the section entitled Adjust Position HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 87 HemaTrax ISBT 128 Standalone Application Facility Print Labels This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 88 HemaTrax ISBT 128 Standalone Application Facility Product Print Labels Facility Product To select the Facility amp Product label printing function first select the Print Labels pull down menu by either clicking on the Print Labels title of the main menu or by pressing the Alt P key combination With the Print Labels pull down menu displayed either click on the Facility amp Product title or press the c key After selecting the Facility amp Product label printing function the window shown below will be displayed Wy Facility amp Product iof x Product Donation Type Not Specified A Donor Type OLUNTEER DONOR ee Unit Information Div 1 Div 2 TF Divided Unit 0 0 Number of Labels emplea Print Adjust Position Cancel pattie ES _ Log Memo Facility Button Clicking on the Facility button causes the Facility Information window to be displayed From the Facility Information window the user may choose the facility that is to appear on this label For more information about the use of the Facility Information window see the section ent
143. ist list box If there are any matching reocrds that are deleted they will now be displayed From the list of users displayed in the Name Match List list box select the appropriate user record by double clicking on the user s name The edit fields and controls of the window will display the current user information To restore the user displayed click on the Restore button If you do not wish to restore the displayed record then click on the Cancel button which will not cause the selected user record to be restored but will cause the edit boxes list boxes and other controls in the window will be initialized and the cursor to return to the Last Name edit box for the next entry Important Note One of the first set up activities that should be performed on a newly installed system is to establish a user with the highest level administrative authority Security Level 3 Establishing a high level user will immediately disable the default password thereby enhancing the security of the system by inhibiting access by unauthorized users HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 65 HemaTrax ISBT 128 Standalone Application User Password Maintenance This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 66 HemaTrax ISBT 128 Standalone Application Find Product Find Product By clicking on the Find Product or Product button in a HemaTrax Standalone a
144. it ID Format A BWN re To select one of these functions left click on the desired function title Alternatively press the underscored letter in the desired function title for example type P for Port Configuration or type L for Label Assignment The order in which these set up functions should be initially performed is important When a newly installed program is being set up typically the set up functions should be visited in the following order 1 Options 2 Port Configuration 3 Label Assignment 4 Replicant Unit Id Format See Initial Software Set Up for more information Hints Setup The Setup pull down menu provides the user with a method of toggling Hints mode on or off HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 14 HemaTrax ISBT 128 Standalone Application Setup Functions The Hints mode is toggled by placing the mouse cursor on the Hints title of the Setup pull down menu and clicking on it Normally the program operates with Hints OFF not checked When Hints mode is ON and the user places the mouse pointer on a button entry box or other screen control then a box will temporarily appear on the screen with text that explains the use or actions taken by that control Turning Hints ON assists new users who are learning the package When the Setup pull down is displayed the user can determine that Hints mode is ON by observing a check mark in front of the Hints title HemaTrax M
145. itled Facility Label Product Button Clicking on the Product button causes the Find Product window to be displayed From the Find Product window the user may proceed to identify and select the product to be labeled For more information regarding the Find Product window refer to the section entitled Find Product Donation Type The Donation Type combo box is used to select the Donation Type Intended Use information that is to be also encoded as part of the product bar code on the product quadrant portion of the print label HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 89 HemaTrax ISBT 128 Standalone Application Facility Product Print Labels Donor Type The Donor Type panel displays the donor type that is associated automatically with donation type intended use selection that was made with the Donation Type combo box This is a display panel only no entry can be made here The donor types that may be listed here are VOLUNTEER PAID and possibly AUTOLOGOUS Note AUTOLOGOUS is only listed if this donor type was enabled from the Setup Options function at software set up Divided Unit Information The controls contained in the Divided Unit Information panel are used to specify that the unit is divided and what the two levels of division are The division codes are included as part of the product bar code in the product label quadrant Divided Unit The Divided Unit check box when checked indica
146. k on the Add to List button without first selecting a product through the use of the Select Product button a Warning dialog box will appear at center screen with the message You must first select a product to be inserted Press the Enter key or click the OK button of the dialog box to clear it If you attempt to add a product to the Qwik Pik list which is already in the list a Warning dialog box will appear at center screen with the message This product is already in the Qwik Pik list Press the Enter key or click the OK button of the dialog box to clear it Delete from Qwik Pik List Clicking the Delete from List button of the Qwik Pik List Functions panel deletes the product that is currently highlighted in the Qwik Pik List list box Note If you click the Delete from List button without first highlighting a product in the Qwik Pik List list box a Warning dialog box will appear at center screen with the message Qwik Pik List item must first be highlighted Press the Enter key or click the OK button of the dialog box to clear it Insert in Qwik Pik List Clicking the Insert in List button of the Qwik Pik List Functions panel inserts the currently selected product as displayed in the Selected Product panel before the currently highlighted product in the Qwik Pik List list box Note If you click on the Insert in List button without first selecting a product through the use of the Select Product button a Warnin
147. k on the Cancel button then the add process is abandoned and no addition is made to the processing legends list Change To change a processing legend selection is made by double clicking on the legend in the list After the legend is selected the Change Processing Legend window shown immediately below will appear The selected legend is displayed in the Processing Legend edit box ready for any changes to be made Fl Change Processing Legend Ox Processing Legend Deglycerolized By OK Cancel Make any changes that you desire to the text of the legend in the edit box When you have finished making any changes to the text click on the OK button to complete the change process After clicking the OK button the selected legend in the processing legends list will reflect the changes that you have made If instead of clicking the OK button you click on the Cancel button then the change process is abandoned and no change is made to the selected legend in the processing legends list Remove To remove a processing legend from the list single click on the processing legend entry to be removed With the entry now selected highlighted click on the Remove button located below and to the right edge of the processing legends list box Upon clicking the Remove button the selected entry will be removed from the list Ordering of Legends The order in which legends appear in the list box also reflects the order that these entries wil
148. l be displayed in the combo boxes of the Date and Time Label printing windows of the HemaTrax Standalone application program The legends can be organized into any order of appearance that you desire through the use of the Down and Up button located to the right of the processing legends list box To move a legend up or down in the displayed list first single click the legend that is to be moved With the legend now selected highlighted move it by clicking on the either the Down button or the Up button Each time one of these buttons is clicked the legend text is moved one line Save Clicking the Save button permanently commits all of the changes to the processing legends file Closing the window without clicking the Save button causes all of the changes made since the window was displayed to be lost HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 40 HemaTrax ISBT 128 Standalone Application Product Label Maintenance Product Label Maintenance This function makes it possible to enter and maintain product code and label information The Product Label maintenance function is available under the Maintenance selection pull down menu of the main menu You may access the function by clicking on Maintenance menu selection which displays the Maintenance pull down list and then clicking on Product Label in the resulting pull down list Alternatively you may press the Alt M key combination which displays the
149. l in Adobe Acrobat PDF Format Previous releases of the HemaTrax Standalone application provided the manual as HTML files The local browser was used to view these files when the selection was made from the Help menu The manual is now distributed in Adobe Acrobat format as HemaTraxManual pdf The Adobe Acrobat Reader may be freely downloaded from the www adobe com web site HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc HemaTrax ISBT 128 Standalone Application Installation Installation Upgrading to a New Release If you are upgrading from a previously installed copy of HemaTrax Standalone with a new release and the new release is NOT marked as a PATCH then you must remove the current application before installing the new upgrade The proper way to do this is to make use of the Microsoft Windows utility for adding and removing applications This utility is found in the Control Panel Do not manually delete the application directory and files as this will destroy files that could be migrated by the installation wizard later IMPORTANT NOTE After removing the application with the Microsoft Remove utility there will be directories and files left behind Do not delete or move these directories and files they will be used by the update program In fact it is a good idea to back up all of these directories and the files contained in them before proceeding with the rest of the upgrade process After using the
150. label even though the product being labeled may not require that the time be printed Immediately below this check box are two unlabeled edit boxes that are arranged horizontally From left to right these edit boxes are the hour edit box and minutes edit box Special Test The Special Test combo box allows the user to select a special test that has been performed for this product from the pull down list To display the pull down list click on the down arrow button located at the right hand side of the combo box Select the special test by clicking on it with the mouse Processing Legend The Processing Legend combo box provides a pull down list of standard legends that can be selected from or the user may enter legend text directly in the combo box edit line The text in this box will appear on the Date amp Time label just above the processing facility s name and location lines located in the bottom third of the date and time label quadrant Processing Facility Button Clicking on the Processing Facility button causes the Facility Information window to be displayed From the Facility Information window the user may select a facility to be included as the processing facility at the bottom of the Date amp Time label Processing Facility Information At the bottom of the Processing Facility Information panel is an unlabeled list box This unlabeled list box displays the processing facility name and location that has been selected for the bo
151. label set to the top edge of the current label being defined Enter this measurement in millimeters for the top most labels this will be a measurement of 0 mm 8 At the Flags edit box you may optionally enter a one or two digit number that will be printed on this label being defined Press Tab to move to the next control If a value is supplied for Flags and the label type is either Bag or Tube then the flag digits specified will be bar coded as well Leaving the Flags edit box blank indicates that no flag digits are to be printed on the eye read interpretation line portion of the label but 00 zero zero will be bar coded for any bar coded label If you enter a single digit Flags value such as 1 it will be represented as 01 as soon as you exit from the Flags edit box 9 The cursor moves to the Prev button after Tab ing from the Flags edit box At this point you may either click on the Next button or press the N key to move to the next label definition When the number in the Label panel is equal to the Total Number of Labels in Set entry value the definition of the label set geometry is complete Other wise go back to step 5 and repeat the definition steps 10 After completing all of the definitions for the label set click on the Save button to save the definitions under the file name assigned After clicking the Save button the information will be stored in the file the screen entries will be cleared and the cursor w
152. lect activity last performed with the user record Adding a New User To add the new user to the database you now click on the Add button If all of the entries you have made are correct and acceptable then the user record will be add to the database After the database is updated all of the edit boxes list boxes and controls will be initialized and the cursor returned to the Last Name edit box for the next entry Canceling the Operation If you should decide to abort the current entry then click on the Cancel button to clear everything and return to entering a last name Changing User Information To change an existing user record first enter all or a portion of the user s last name in the Last Name edit box and then press the Tab key From the list of users displayed in the Name Match List list box select the appropriate user by double clicking on the name The edit fields and controls of the window will display the current user information Notice that the Last Name First Name and Unique Id Number edit boxes are disabled and not accessible for editing You may make changes to the User Id User Password and Security Level After making the desired changes you may update the selected user record by clicking on the Change button To abort any changes click on the Cancel button After clicking on either the Change or the Cancel buttons the edit boxes list boxes and other controls in the window will be initialized and the cursor ret
153. lick on the OK button HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc HemaTrax ISBT 128 Standalone Application Initial Logon This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 10 HemaTrax ISBT 128 Standalone Application Set Up Set Up Initially set up requires that you have administrative access to all of the HemaTrax menu functions The process of initially setting up includes the following tasks Software Set Up Use the Options function available from the Setup menu to establish the following e Auto logoff timeout e Optional Security levels required to access the four primary menu selections e User Password Expiration Period Establish FDA as the Labeling Compliance Authority Default e Replace VOLUNTEER DONOR with AUTOLOGOUS DONOR on the full face label for autologous donations Optional e Establish the Expiration Date format Defaults to USA format Use the Port Configuration function available from the Setup menu to establish the following parameters for each available port The Device attached None SATO CL412BB or BB8450 Zebra any Digi Trax supplied 300 dpi printer Baud Rate of attached device e Whether or not CRC error detection protocol is to be used for SATO or Zebra printers only Use the Label Assignment function of the Setup menu to establish which port number for each of the following label g
154. ll down list that is used to indicate the second level of division for the unit The user pulls down the selection list and clicks on the appropriate level code The level codes in the list are in the range 0 a z A division code of 0 zero indicates that there is no division at this level ABO Rh Donation Type Intended Use Panel This panel displays the current donation type intended use selection Which is made from a window that displays after the ABO Rh button has been clicked Typically when the Full Face label window is initially displayed this panel will display the legend Not Specified Se the discussion of the use of the ABO Rh button immediately below ABO Rh Button Clicking on the ABO Rh button causes the ABO Rh Label Information window to be displayed From the ABO Rh Label Information window the user may specify the blood group Rh factor and intended use donation type for the blood being labeled For more information regarding the ABO Rh Label Information window refer to the section entitled ABO Rh Label Information Window ABO Rh Information Panel The panel to the right of the ABO Rh button displays the ABO Rh information that has been selected by the user for this full face label The panel is strictly for display purposes only and does not provide the user with any entry HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 95 HemaTrax ISBT 128 Standalone Application Full Face Print Labels
155. ll down menu displayed either click on the Replicate Unit Id Set title or press the e key After selecting the Replicate Unit Id Set label printing function the window shown below will be displayed P Replicant Unit Id Set 5 x Y Include manual ISBT 128 Unit Id Number A Print Adjust Position Cancel Log Memo Log Memo Include manual entry check digit The Include manual entry check digit check box allows the user to turn on or off the automatic calculation and inclusion of a manual entry check digit when printing the replicant unit number sets With this check box checked the program will compute the check digit for the number scanned or manually entered and include it as part of the printed unit id set Note That with this check box checked it may be possible to produce replicant unit sets that have manual entry check digits where the original unit sets do not have check digits ISBT 128 Unit Id Number The ISBT 128 Unit Id Number edit box will take either a manual entry or a bar code scan entry The user may manually enter the full ISBT 128 eye read number from a unit When the Print button is clicked the program checks that the number format entered matches the ICCBBA specifications The remaining controls of the Replicate Unit Id Set label printing window are common to all label printing windows and are as follows Number of Labels The Number of Labels edit box provides a three digit nu
156. ll down menu the user may either click on the ABO Rh Date amp Time title or press the B key to cause the window immediately below to be displayed Fi Label Audit Reports Pi x With Memos Starting Date Ending Date C No Yes Juan y 1999 ful 200 ABO Rh Date amp Time 22 JUN 2004 DEFAULT ADMINISTRATOR 11 24 1 O Rh POSITIVE Volunteer Allogeneic Donation Exp Date 13 JUL 2004 Time 23 59 Irradiated By Other Processing Facility Name Someplace USA 12345 Reg No 7654321 1 O Rh POSITIVE Volunteer Allogeneic Donation Exp Date 13 JUL 2004 Time 23 59 Irradiated By Other Processing Facility Name Someplace USA 12345 Reg No 7654321 1 O Rh POSITIVE Volunteer Allogeneic Donation Exp Date 13 JUL 2004 Time 23 59 Irradiated By Other Processing Facility Name Someplace USA 12345 Reg No 7654321 1 O Rh POSITIVE Volunteer Allogeneic Donation Exp Date 13 JUL 2004 Time 23 59 Irradiated By Other Processing Facility Name Someplace USA 12345 Reg No 7654321 Lic No 4321 1 O Rh NEGATIVE Volunteer Allogeneic Donation Exp Date 15 FEB 2005 Time 23 59 Other Processing Facility Name Someplace USA 12345 Reg No 7654321 Lic No 4321 1 O Rh NEGATIVE Volunteer Allogeneic Donation Exp Date 15 FEB 2005 Time 23 59 Other Processing Facility Name Someplace USA 12345 Reg No 7654321 With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels w
157. lood product and other labels Selecting None will drop some US Industry Consensus FDA required text from the labels AUTOLOGOUS DONOR to appear on Full Face label The AUTOLOGOUS DONOR to appear on Full Face label setting appears in the Options window which is available from the Setup pull down menu With in the panel labeled AUTOLOGOUS DONOR to appear on Full Face label are two radio buttons No Use VOLUNTEER DONOR and Yes While the US FDA officially recognizes only two donor types PAID and VOLUNTEER some sites have elected to HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 18 HemaTrax ISBT 128 Standalone Application Setup Functions secure a variance which allows them to further differentiate donor types to also include AUTOLOGOUS The default setting is No Use VOLUNTEER DONOR Selecting the Yes radio button causes HemaTrax to automatically print AUTOLOGOUS DONOR in lieu of VOLUNTEER DONOR on full face labels in the upper left quadrant when an autologous donation type intended use selection has been made Expiration Date Format The Expiration Date Format setting appears in the Options window which is available from the Setup pull down menu The Expiration Date Format setting controls the format of the expiration date collection date as it appears on the date and time label lower right hand quadrant The settings are done by selecting one of two radio buttons located in
158. low to appear Pl Hema Trax LPS ISBT 128 Al x Setup Maintenance Print Labels Reports Log Out Help Archive Activity Log Facility Information Instruction Label TOR Licensed Products by Facility Processing Legends 4 10 24 Product Label Qwik Pik Product List Unit ID Label Format User Password The Maintenance pull down menu provides a list of the nine maintenance functions as follows 1 Archive Activity Log Facility Information Instruction Label Licensed Products by Facility Processing Legends Product Label Qwik Pik Product List Unit ID Label Format VD ON DNA KR WN User Password The pull down menu items may be selected by either placing the mouse cursor on the item title and clicking the left mouse button or by pressing the underlined letter in the item title HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 25 HemaTrax ISBT 128 Standalone Application Maintenance Functions This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 26 HemaTrax ISBT 128 Standalone Application Archive Activity Log Maintenance Archive Activity Log The Archive Activity Log maintenance function allows the user to move a portion of the Activity Log on line records from the LOG TXT log file to an off line file in the same LOG directory The archived moved records will no longer be available for viewing as a part of the on
159. meric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 112 HemaTrax ISBT 128 Standalone Application Replicate Unit ID Set Print Labels A default value of 1 one will be automatically assumed if no entry is made in this edit box Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being printed an message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed Print Button The Print button is used to initiate printing of labels This activity can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not bee
160. method indicated above to remove the current application proceed to the paragraph entitled New Installation Patching an Existing Release If you are installing a Patch to an existing installed application you may do so without doing an uninstall A patch will add or correct files in place and may depend on files from the previous install being there So do NOT uninstall before running a patch Once a patch has completed the procedure is finished and you do not have to read further about the installation procedures here New Installation The installation of HemaTrax is automated through the use of a software installation wizard HemaTrax is installed by inserting the supplied CD ROM in the appropriate drive and then waiting a few seconds for the installation wizard to automatically start Some systems have the autostart feature disabled In those cases the installation process may be started by clicking on the My Computer icon then clicking the Add or Remove Programs icon and then following the instructions on the screen An alternative manual installation procedure is to click on the Start button located on the task bar which causes the pop up menu to be displayed The user next clicks on Run menu item which causes the RUN window to be displayed The user next enters the lt drive gt SETUP EXE in the Open entry box and then clicks the OK button Where lt drive gt is the drive letter associated with the unit that is bei
161. mmediately below will be displayed There is a narrow range of products for which the collection date and time window described later will instead be displayed Date amp Time Label Information Of x Prod Name RBCS_ CPD AS 1 VOL 450 mL REFG Exp Period 42 D Processing Facility Information Processing Legend Processing Facility E E Expiration Time Pas fs Special Test zl F Include FDA License No OK Exit From this window the user may begin specifying the contents of the 2 inch 25 4mm square lower right hand quadrant Expiration Date ISBT 128 label The only required entry is the Expiration Date The following control objects are available in this window Product Button Clicking on the Product button or pressing the Alt P key combination allows the user to select a product for which the date calculations can then be automatically made Calc Exp Data Time Button Once a product has been selected from the product database then this button will become enabled If the selected product is not an irradiated product then clicking on this button causes the Collection Date amp Time window to be displayed If the product selected is an irradiated product then clicking this button causes the Irradiated Product Date amp Time window to be displayed For more information about the Collection Date amp Time window refer to the HemaTrax Manual odt Copyright 2007 by Di
162. n date rather than an expiration date must appear in the product labeling Expiration Period The Expiration Period edit box accepts a numeric value that represents the number of Expiration Units that may HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc HemaTrax ISBT 128 Standalone Application Product Label Maintenance transpire from the date of collection before the product shelf life has expired This is an optional entry Expiration Unit The Expiration Unit is a combination box list entry that indicates the units used to measure the expiration period of a product The current expiration units are as follows DAYS HOURS YEARS Intended Use The Intended Use entry may be either for an edit box or a selection from a combo box list This entry represents intended manufacturing use The maximum entry length for this edit box is one hundred 100 characters Some of the uses that may be entered or selected are as follows For transfusion For mnf injectable For mnf injectable restr use For mnf noninjectable For mnf noninjectable restr use Not for tx or mnf Additional Attributes The Additional Attributes memo box accepts entries that indicate the Original draw volume of product the anticoagulant used possibly including the known volume of anticoagulant the description and volumes of other additives and the storage temperature The maximum entry size for this memo box is five hundred 500 char
163. n specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in the section entitled Adjust Position Cancel Button Clicking on the Cancel button causes all of the entries in the window to be cleared and the cursor to be returned to the ISBT 128 Unit Id Number edit box for another scan or manual entry HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 113 HemaTrax ISBT 128 Standalone Application Verification Print Labels Verification To select the label bar code Verification function first select the Print Labels pull down menu by either clicking on the Print Labels title of the main menu or by pressing the Alt P key combination With the Print Labels pull down menu displayed either click on the Verification title or press the V key After selecting the label bar code Verification function the Verification window shown below will be displayed Verification olx Scan Bar Code Scanned Information Save Clear Unit Number Facility Name ABO Rh Cot Group Factor Intended Use ct De Product Intended Use Scan Bar Code The Scan Bar Code edit box provides the bar code scanning entry point for all ISBT 128 bar codes The cursor remains positioned in th
164. nd time bar code from the label on the blood container or you can manually enter the expiration date and time of the product before is was irradiated The user must also supply the date of irradiation From these date and time values the program calculates the expiration date of the irradiated product Scan Product Expiration Date amp Time The Scan Product Expiration Date amp Time edit box provides an entry field where the user may scan the product s expiration date and time bar code This must be the expiration date and time of the product before is was irradiated If there is no label to be scanned or the bar code is not machine readable then the user should use the Tab key or mouse pointer to position to the Product Exp Date and Prod Exp Time entry fields and manually enter the expiration date and time information Scanning the expiration date and time bar code will automatically supply the information to the Product Exp Date and Product Exp Time entry fields located in the Expiration Date of Product before irradiation panel HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 130 HemaTrax ISBT 128 Standalone Application Irradiated Product Date amp Time Window Product Exp Date Immediately below the Product Exp Date label are three unlabeled entry fields From left to right these are as follows the product expiration month combo box the product expiration day of month edit box and the product expiration
165. ng used to read the CD ROM typically this is D for a CD ROM drive Important Note It may be necessary to disable Virus Detection services during the installation of the HemaTrax Standalone software Some virus detection programs most notably Penicillin causes an incomplete installation of the files or a terminal error to occur during the installation process After the installation wizard loads and starts the process of installation will begin after a short and simple question HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc HemaTrax ISBT 128 Standalone Application Installation and answer exercise Important Note If you are updating from Version 6 0 release of the Standalone application then your product label definitions will be dropped from the new release The Version 6 0 application used a ten digit product code key field that cannot be converted properly to the new twelve digit key The existing Version 6 0 AltPCode files located in the Data subdirectory are not deleted They are renamed and ignored by the Version 6 2 update At the end of the installation process the user will be asked to remove the CD ROM and to click the Finish button in order to restart the computer HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc HemaTrax ISBT 128 Standalone Application Installation This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax S
166. nitiate printing of labels This activity can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in HELP Section 8 entitled Adjust Position Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being printed a message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 76 HemaTrax ISBT 128 Standalone Application ABO Rh Date amp Time
167. nstruction Label Title entered does NOT currently exist in the database and after the Tab key is pressed then the Add button located at the bottom of the window will be enabled and the Change and Delete buttons remain disabled The edit boxes of the window will remain empty and the cursor will advance to the Line 1 edit box The user now proceeds to enter the balance of information for the edit boxes labeled Line 1 through Line 10 The user may decide to either left justify or center lines 2 10 by selecting the appropriate radio button in the Text Justification Lines 2 10 radio button group The new record is added by clicking on the Add button Instruction Label Line 1 Line 1 of the Instruction Label is printed in a slightly larger font and is always centered horizontally in the label The maximum number of characters allowed for this entry is 22 Instruction Label Lines 2 10 Lines 2 through 10 of the Instruction Label are printed in a font that is slightly smaller than that of Line 1 Lines 2 through 10 may be either left justified or centered horizontally in the label These line entries have a maximum entry length of 26 characters Changing an Existing Instruction Label If the instruction Label Title entered currently exists in the database and after the Tab key is pressed then the Change and Delete buttons located at the bottom of the window will be enabled The edit boxes of the window will be filled with the entries f
168. nted an message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed Print Button The Print button is used to initiate printing of labels This activity can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in the section entitled Adjust Position Cancel Button Clicking on the Cancel button causes all of the selections and entries of the Full Face window to be cleared or reset The only control not reset is the Include Manual Entry Check Digit check box After the window has been reset the cursor will be placed in the Unit Id Number
169. ode to be added by either entering the ICCBBA product code in the edit box labeled Code or by searching for the product code based on known product attributes by clicking on the Product button located just to the left of the Code edit box If you have manually entered a known ICCBBA product code in the Code edit box pressing the Tab key causes the code to be looked up in the product database If a product is selected from the window displayed after clicking on the Product button or if the product code manually entered is found after the Tab key was pressed then the product s description will be displayed in the Description panel near the bottom of the window and the Add button will be enabled By clicking on the Add button the new product code will be added to the licensed products database for the selected facility After clicking the Add button the product code will appear listed in the appropriate alphanumeric sort sequence in the Licensed Product Codes list box the Code edit box and the product s Description panel will be cleared and the cursor will be returned to the Code edit box for the next entry If instead of clicking on the Add button the Cancel button is clicked the Code edit box and the product s Description panel will be cleared When the Cancel button is clicked the specified product code is not added to the licensed products database and the cursor is returned to the Code edit box for the another entry Deleting Lic
170. oftware distribution for use with any software not provided by the licensor 5 Damage Disclaimer TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW AND REGARDLESS OF WHETHER ANY REMEDY SET FORTH HEREIN FAILS OF ITS ESSENTIAL PURPOSE IN NO EVENT WILL THE LICENSOR BE LIABLE TO THE LICENSEE FOR ANY SPECIAL CONSEQUENTIAL INDIRECT OR SIMILAR DAMAGES INCLUDING LOST PROFITS OR LOST DATA ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF THE LICENSOR HAS BEEN MADE AWARE OF THE POSSIBILITY OF SUCH DAMAGES IN NOCASE SHALL THE LICENSOR S LIABILITY EXCEED THE PURCHASE PRICE FOR THE SOFTWARE SOME STATES AND COUNTRIES DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY 6 U S Government Rights All of the licensor s products and documentation are commercial in nature The software and software documentation are Commercial Items as defined in 48 CFR section 2 101 consisting of Commercial Computer Software and Commercial Computer Software Documentation as such terms are defined in 48 CFR section 252 227 7014 a 5 and 48 CFR section 252 227 7014 a 1 and used in 48 CFR section 12 212 and 48 CFR section 227 7202 as applicable Consistent with 48 CFR section 12 212 48 CFR section 252 227 7015 48 CFR section 227 7202 through 227 7202 4 48 CFR section 52 227 14 and other relevant sections of the Code of Federal Regulations as
171. og Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 90 HemaTrax ISBT 128 Standalone Application Facility Product Print Labels Print Button The Print button is used to initiate printing of labels This activity can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in HELP Section 8 entitled Adjust Position HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 91 HemaTrax ISBT 128 Standalone Application Facility Product Print Labels This page intention
172. og file creation Error I O Error occurred while writing to temporary log file during temporary log file creation Error I O Error opening archive file for verification Error I O Error opening log file for verification Error I O Error reading archive file for verification Error I O Error occurred while reading log file during verification Archive Log verification failed at record Record Error I O Error occurred while opening temporary log file during verification Error I O Error reading temporary log for verification Error I O Error reading log file for verification Log TempLog verification failed at record Record Low level errors which are identified as Error I O Error are typically caused by either a hardware failure such as a disk head crash or interface electronics failure or a system level conflict A system level conflict could be the result of a file sharing access violation on a network caused when more than one user attempts to access a file exclusively Also see Error Numbers for more help HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 29 HemaTrax ISBT 128 Standalone Application Archive Activity Log Maintenance This page intentionally blank HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 30 HemaTrax ISBT 128 Standalone Application Facility Information Maintenance Facility Information Maint
173. om the Maintenance pull down menu of the main menu HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 98 HemaTrax ISBT 128 Standalone Application Instruction Print Labels Label Title The Label Title combo box provides the user with a pull down list from which various instruction label titles may be selected The pull down list is exposed by clicking on the down arrow box located on the right side of the combo box With the pull down list displayed the user may scroll through the entries by using the scroll bar located along the right side of the list Once the desired label title is found it is selected by clicking on it Lines 1 10 The Line 1 through Line 10 display the instruction label information that has been selected for printing These lines are for display purposes only and do not provide the user with any entry capability The remaining controls of the instruction label printing window are common to all label printing windows and are as follows Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A default value of 1 one will be automatically assumed if no entry is made in this edit box Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When
174. ort8 will be displayed The user selects the desired port by clicking on one of the choices listed After clicking on a selection one of two actions will occur 1 a port definition that was previously defined will be displayed via the buttons boxes and lists in the window or 2 a dialog will appear to indicate that the selected port is not currently defined When a predefined port is displayed the user can make any needed changes and then save them by clicking on the Set button When the port has not been previously defined the dialog box as shown below will be displayed HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 20 HemaTrax ISBT 128 Standalone Application Setup Functions a Port Ee OO OX Select Port Number Port 3 y Port Device Baud Rate G Information Offsets Vertical Port Address Label Form Loaded in Printer l The user will indicate whether or not a new definition is to be made If making a new definition the user will fill in the information using the various button boxes and lists available in the window To save the new definition the Set button is clicked Port Device Port device selection is made by clicking one of the four mutually exclusive Port Device radio buttons This will establish the printer model to be associated with this port Port Address The port address edit box is used to describe the connection to the port device This entry will eithe
175. ound in the database for this instruction label and the cursor will advance to the Line 1 edit box The user now proceeds to change the displayed information After the appropriate entries have been changed click on the Change button located at the bottom of the window and the appropriate instruction label record will be updated in the database After the database is updated all of the edit boxes in the window will be cleared in preparation for the next operation Deleting an Existing Instruction Label If the instruction Label Title entered currently exists in the database and after the Tab key is pressed then the Change and Delete buttons located at the bottom of the window will be enabled The edit boxes of the window will be filled with the entries found in the database for this instruction label and the cursor will advance to the Line 1 edit box To delete the displayed record the user clicks on the Delete button located at the bottom of the window The appropriate instruction label record will be deleted from the database After the database record is removed all of the edit boxes in the window will be cleared in preparation for the next operation HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 36 HemaTrax ISBT 128 Standalone Application Licensed Products Maintenance Licensed Products Maintenance The Licensed Products by Facility maintenance function allows a list of products to be associated with a s
176. p License NUDE AA A a Ma ae is es 32 86 94 lic nsed prod ai 12 32 38 139 142 144 146p 149 IBE AOLE oI ATE A A aN ne E E Reena get i Cala ea ies ala aad csc 37 Ticensed Products ts ind a ida a Distr cin 11 25 37p 140 146 Licensed Products Database Repita A A aati 146 Licensed Products MalntenancCe ooocccccccnnonononannnononnnonnnananononcnononanananenonononononnnnnnnnnonanononnnana Ea 37 A TN 76 79 83 86 90 96 99 102 106 109 113 Eog 10 E NN 174 o RAR 1 A A ER TONE RE 9 TOWNALCUE sitiada 50 Maintenance pull down MEL ieak ives cater eon atiatoly ele epi teas a si otdasaien Lp 18 23 25 27 61 98 Maintenance Pull Down Mie aa aa e fone dis 25 Mmanualentry check Il a dio ci 93 112 115 Manual Entry Check DIS A A A ot deeshadeeiensoatbardee 93 96 Miltenber ger MTRS EN NOS 75p 122 ING WSC Ith De A E E E E 45 A A 1 58 76 78 82 86 90 96 99 102 106 109 112 Number of Labels aia 56 58p 76 78 82 86 90 96 99 102 106 109 112 Off Line Activity Log REPO ot ome eoaesee 137 On Line Activity Log REPO E E La ca 135 Optional Hd A E A adel arama Gad eve A E aks 13 API A NO 17 ODO ci 11 14 17pp 90 A A A A E EN E A EE A A 101 port address cietnis na AN 21 P rt Addres at tte se AN REE O Reid the Ui Da TOE E O E E RER 21 port COM TOU EAL A A A E a a aaa 22 P rt Configuratie as 11 14 20p port description A AAA AA A a Ma a T a a a 16 Port Description sssini urnon eae a a A E E E E a A E E T 21 o
177. panel of the Off Line Log window Open 2 x Look in lt Log e ex Fae Log1999 03 29_to_1999 06 30 T xt d Log1999 07 15_to_1999 07 31 Txt Histoy E Log1999 08 11_to_2000 05 31 Txt K LES amp My Documents T My Computer My Network ES O Files of type Archived Log Files y Cancel Close Clicking Close or pressing the C key causes the archived log file currently being displayed in the Off Line Log window to be closed and the contents of the information display panel to be cleared You must close an archived log file before another one can be displayed Exit Clicking Exit or pressing the E key causes any archive file currently being viewed to be closed and then closes the Off Line Log window Archived Log File When an archived log file has been opened for viewing the name of the archived log file will be displayed immediately above the large panel of the window Archived Log File Names When sections of the active on line log file are archived a file name is automatically created The archive file name is constructed based on the starting and ending period dates of the records being moved For example if the activity HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 138 HemaTrax ISBT 128 Standalone Application Activity Log Reports records from December 1st to December 31st of the year 1998 are archived then the file name created will be Log1998 1
178. pecific facility world code as U S FDA Licensed products This information is used when printing full face labels to include or exclude the facility s license number under the processing facility s name and location in the upper left hand label quadrant based on which product is being produced When a full face label is being specified and a product which has been indicated as licensed by the facility is selected the operator will be prompted to click on an Include License check box The license number is not automatically included because other factors such as donation type complete of testing etc may preclude inclusion of the license number on the full face label The Licensed Products by Facility function is selected from the Maintenance menu pull down list You may access the function by clicking on Maintenance menu selection which displays the Maintenance pull down list and then clicking on Licensed Products by Facility in the resulting pull down list Alternatively you may press the Alt M key combination which displays the Maintenance pull down list and then press the L key Pl Licensed Products by Facility iof x Facility World Code Facilities Double Click to Select w1234 W1234 Digi Trax Corp W1235 Other Processing Facility Name Licensed Product Codes Double Click to Select a Code Product pr Description Add Cancel Delete If no facilities are defined when the maintenance function is executed you
179. played product to be deleted from the database After the product is deleted from the database all of the edit boxes and other windows controls are initialized to accept the next product label definition and the cursor is returned to the Product Code edit box for the next entry Clicking on the No button causes the dialog box to be cleared and no other actions are taken HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 42 HemaTrax ISBT 128 Standalone Application Product Label Maintenance Product Search Attributes In the illustration below the Product Label window is depicted with the Product Search Attributes tabbed page selected i Product Label iol x Product Code i Find Product Product Search Attributes Product Label Information Unknown Volumes and Measures l This page is used to specify key characteristics of this product The resulting key will be used later to find the product in the database You should select as many characteristics that apply to this product as possible Product Category Product Modifier Anticoagulant Additive Solution l Store Temp Draw Yol Aphr Yol Intended Use A A H TF Irradiated FT System Opened Not Used in U S A Preview Save Cancel Delete The Product Search Attributes notebook tab contains information that is used when a search is to be performed for a product by specifying some or all of its known attributes
180. pplication window that requires a product selection from the ICCBBA product database a Find Product window is displayed as shown immediately below Find Product 10l x Select Product Category C Locally Defined Product C Qwik Pik List Product In the Find Product window is a Select Product Category radio button group which let s you determine the category of products and method to be used to search for them as follows e Clicking on the ICCBBA Predefined Product radio button indicates that only ICCBBA defined products from the ICCBBA product database will be searched e Clicking on the Locally Defined Product radio button indicates that only the product codes that have been defined for internal use in the blood bank will be searched e Clicking on the Qwik Pik List Product button indicates that you wish to select the product code by picking the product title from the established Qwik Pik list of products After clicking one of the radio buttons in the Select Product Category radio button group either click on the OK button or press the Enter key to proceed If you chose either the ICCBBA Predefined Product radio button or the Locally Defined Product radio button then a window will appear that looks like the one shown below HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 67 HemaTrax ISBT 128 Standalone Application Find Product WW Find ICCBBA Predefined Product Oy x You may sele
181. products will yield two label sets one label for quadrant three and one for quadrant four Standalone Application Corrections and Changes Collection Dates Now Accepted When specifying a product that takes a collection date the previous release of the Standalone application failed to allow for input of the collection date This release corrects that short coming External Files Now Populate Product Maintenance Pull Down Lists The modifier component class anticoagulant additive solution storage temperature and volume selection tables of the product maintenance windows are now all populated from external files and no longer hard coded in the application program Facility Maintenance Corrected and Extended In the previous Version 6 1 release when a change was made to the primary facility name during facility maintenance the name change would not take effect This has been corrected in this release The entry of FDA registration numbers up to ten digits and license numbers up to eight characters in length is now permitted The entry of facility and licensee names each up to one hundred characters in length is now possible By inserting a vertical bar in the name field the point at which the line will wrap can be forced A name cannot be wrapped to more than two lines on a label HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc HemaTrax ISBT 128 Standalone Application Version Release Notes HemaTrax Manua
182. provides for the entry of the last ICCBBA product code to be listed reported This entry must conform to ICCBBA specifications The first character entered must be the letter E The first character is followed by four numeric only characters in the range 0001 to 9999 If an invalid entry is made it will be detected when the OK button is clicked or alternatively the Alt O key combination pressed OK Button When the OK button is clicked or the Alt O key combination is pressed the range of product codes is scanned and added to the panel The user may scan through the list if it is larger than the list box through the use of the scroll bar that may appear along the right edge of the list box control Print Button The Print button is used to print the contents of the list box to the printer as a report Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the licensed products report will be sent to the selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 149 HemaTrax ISBT 128 Standalone Application Label Audit Reports Label Audit Reports To access Label Audit reports place the mouse pointer on the Reports main menu item and click the left mouse button or alternatively press the Alt R key combination This will cause the
183. r define the serial communications port or an IP address to be used to communicate with the port device printer Ifa COM port 1s to be used then the user must specify it by entering COMx where the x is a serial port number Examples of some valid serial communications ports are COM1 COM2 COM9 COM10 COM32 If the port address entry is for a port device attached via Ethernet then the dotted IP address should be used An example of one possible IP address is 192 168 0 115 Baud Rate The Baud Rate setting for each of four possible COMx ports controls the data transfer rate between the computer and the printer attached to the port The baud rate entry is made from the Port Configuration screen available from the Setup menu selection The baud rate may be selected from a list by clicking on the down pointing arrow just to the right of the baud rate entry field Just click on one of the available baud rates from the list in order to make a valid selection The baud rate must be one of the following 1200 2400 4800 9600 or 19200 Always make a baud rate setting even if you have designated the Port Description as an IP address HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 21 HemaTrax ISBT 128 Standalone Application Setup Functions COM CRC The cyclic redundancy check CRC selection determines whether or not a special serial transmission error detection data format will be used for the blood bank p
184. rdous Paid Directed Collection Eligible for Crossover Autologous Collection Eligible for Paid Research Collection Crossover Directed Donor Use Only Paid Source Collection Directed Donor Dre Oniy Volunteer Allogeneic Donation Biohazardous Directed Donation Eligible for Volunteer Research Donation Crossover a Donor Use Only Medica Volunteer Source Donation xception Directed Donor Use Qnty Limited Volunteer Therapeutic Collection Exposure Failing to make a selection the default Not Specified selection will automatically be made Anti Kell Results The Anti Kell Results combo box is used to specify this phenotype test result This test is currently not being specified in the United States but may be used in other countries To specify this test result click on the down arrow box at the right hand side of the combo box to reveal the pull down list Find the desired test result statement and click on it Press the Tab key or click on the next desired control to move on The current items available in the Anti Kell Results combo box pull down list are as follows Not Tested Negative Positive HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 121 HemaTrax ISBT 128 Standalone Application ABO Rh Label Information Window Note Selection of a test result for this combo box disables the Miltenberger Mi III Results combo box Anti C Anti c Results The Anti C Anti c Results combo box is used
185. re Data VC Disconnected Invalid EA Name EA List Inconsistent No More Items Cannot Copy Directory Error EAS Did Not Fit EA File Corrupted EA Table Full Invalid EA Handle EAS Not Supported RING2SEG Must Be Movable Relocated Chain Exceeds Segment Limit Infinite Loop In Relocation Chain Environment Variable Not Found Filename Exceeds Range META Expansion Too Long Invalid Signal Number Copyright 2007 by Digi Trax Services Inc 181 HemaTrax ISBT 128 Standalone Application System Error Numbers Descriptions 288 298 317 487 534 535 536 994 995 996 997 998 999 1001 1002 1003 1004 1005 1006 1007 1008 1009 O 0 0 0 0 0 00 00 00 J00N4ASO0UNR O o 102 1021 1022 1051 1052 1053 1054 1055 1056 1057 1058 1059 1060 1061 1062 HemaTrax Manual odt Not Owner Too Many Posts MR MID Not Found Invalid Address Arithmetic Overflow Pipe Connected Pipe Listening EA Access Denied Operation Aborted I O Incomplete I O Pending No Access Swap Error Stack Overflow Invalid Message Can Not Complete Invalid Flags Unrecognized Volume File Invalid Full Screen Mode No Token Bad DB Bad Key Can Not Open Can Not Read Can Not Write Registry Recovered Registry Corrupted Registry I O Failed Not Registry File Key Deleted No Log Space Key Has Children Notify ENUM Dir Error Error
186. rinter that is being defined as the port device The selection is made by clicking on one of the radio buttons Either YES or NO is clicked to determine whether CRC transmission error checking protocol will be used on the serial COM connection between the computer and the printer If you select YES then you must also make certain that the printer is configured to handle CRC checking Print Image Offsets There are two entries that constitute the Print Image Offsets These are made by making numeric entries in the Horizontal and Vertical edit boxes The horizontal offset moves the print image to the right and the vertical offset moves the image down on the printed label Each of these entries expresses the degree of movement in millimeters These entries allow for fractions of a millimeter to be specified such as 2 3 excluding the quotation marks Label Form Loaded in Printer Use this list box to select the form that is currently loaded in the printer associated with this port By clicking on the down arrow button at the right of this box a list of all the possible label forms is displayed Click on the form description in this list that matches the label form currently loaded in the printer This feature prevents invalid label formats from being inadvertently sent to the printer Set After making port configuration changes or defining a new port device the settings should be saved by clicking on the Set button To abandon any port con
187. rison is taken as the product s expiration date Month combo boxes The Month combo boxes provide for the entry of the month by either allowing the user to enter the first three characters of the month or by using the pull down list associated with this combo box and then clicking on the desired month listed The months listed in the pull down list also indicate the proper entries that must be made manually and are as follows Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Skipping this entry or entering invalid character will likely result in an error message It should be noted that date checking is not typically performed until sometime after all of the date entries Month Day and Year have been made Day edit boxes The Day edit boxes provide for the entry of the day of the month The length on this entry is limited to two numeric characters Entering non numeric characters or leaving this edit box empty will likely result in an error message at HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 131 HemaTrax ISBT 128 Standalone Application Irradiated Product Date amp Time Window some point in processing It should be noted that date checking is not typically performed until sometime after all of the date entries Month Day and Year have been made Year edit boxes The Year edit boxes provide for the entry of the year The length on this entry is limited to four numeric characters Entering non numeric c
188. roups will be used to image the labels in that label group e ABO Rh Product Expiration Collection Date Labels 2 x2 Labels e Full Face labels 4 x4 Labels e ABO Rh Expiration Collection Date Label Product Expiration Collection Date Label 4 x2 Labels Facility Product label 2 x3 25 Label e Replicant Unit Id Labels e Intended Recipient Labels Use the Replicant Unit Id Format function available from the Setup menu to select the label format file that defines the label geometry to be used to image replicant unit id sets Use the Facility Information function found on the Maintenance pull down menu to enter information for each facility for which label information will be printed Use the Instruction Label function of the Maintenance menu to specify any instruction labels that will be printed Use the Licensed Products by Facility function available from the Maintenance pull down menu to identify all of HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 11 HemaTrax ISBT 128 Standalone Application Set Up the licensed products for each facility for which Facility or Full Face Labels will be printed Use the Qwik Pik Product List function available from the Maintenance pull down menu to select all products which will be routinely manufactured and labeled in the order of highest priority for quick selection Use the User Password function from the Maintenance pull down menu to establish a user i
189. se The cursor is now at the Initial edit box ready to accept a middle initial Press the Tab key to optionally skip this entry Unique ID Number The Unique ID Number entry is a required field that is up to twelve 12 alphanumeric characters in length The minimum permissible length is one character This unique number is used to differentiate between users that happen to have the same first and last name Once this number is assigned to a user record it cannot be changed The Unique ID Number edit box is typically used to enter a social security number in the United States or may take some other unique identifying number employee number civil id number etc Type this entry and press the Tab key to proceed Allowed Range of Characters 0 through 9 a through z A through Z dash and period User Id The User Id entry is a required field that is up to ten 10 alphanumeric characters in length the minimum permissible length is five 5 characters The User Id is established when the password record is created or edited for a user The User Id field and the User Password fields are used in combination when a user wishes to gain access to the HemaTrax program At the User Id edit box the user identification that will be used to sign onto HemaTrax is entered and then the Tab key is pressed User Password The User Password entry is a required field that is up to ten 10 alphanumeric characters in length the minimum permis
190. se canes edhe neg akg ead oie cae eR one aetna 106 Adj st Position Button AA E e aE i 106 a A EAE AE E E A 108 Product BUON tend Aleta dee RE E tt cant a 108 Product Information Panels Asse A hid la Re A Me ht Ul Pe 108 D nati n Pi A O ig 109 Divided Uds AA ASA AA ARAS 109 MIS A AA 109 A A a a a a st Ba a A a dag me 109 Date Button EE A A A A A E E E E AA E E 109 Date Information Panel sieran ds 109 Number Of Labels nai E E E EIE 109 A E AA AA 109 Pint UMC Neena a a a aaa ea e EO woansetnoonendeeavannetebaqsneataecosetahoasas 110 Adjust Position BUIN AA A A E RERE 110 Replicate Unit Id Setren n ieat a 112 Include manual entry check A AA canta A 112 ISB T2128 Unit Td Number SAA SS 112 Number Of Labels rn lr a a dota 112 A A E EE IA 113 dr AM CM A fool ata cadtvoheaneaatume dae aa A E E a 113 Adjust Position BUIN AA A ARA 113 Cancel Button a id disiahScabtinluaa sib tiiedsonn mah a la 113 A A A 114 Scan Ban Coden A Na e 114 Scanned Informaatiota NS A A a uc SU es Lene 114 WATE INE A E E E S EE A A 115 Facility NaMe Sick oea a E EE EE T A E ETE N E EEE N a 115 ABORDO A ASAS ES AGA 115 CLOUD FAC a 115 AA A 115 Prod ct Codi dietas 115 Product DESC NS NA NS cl 115 o E vat cea Uae 115 ER COIL AO O E A E E A S A aan 115 Exp Coll Date Textos sla ean e 115 Test G de n septs Aes est tts aa sec du E ais att tans E E aE E AE aa E esata 115 vil TE DESC A A tc da 116 Save BUIN A A E a ala 116 AU MA 11
191. selected from the Maintenance menu pull down list You may access the function by clicking on Maintenance menu selection which displays the Maintenance pull down list and then clicking on Instruction Label in the resulting pull down list Alternatively you may press the Alt M key combination which displays the Maintenance pull down list and then press the T key F Instruction Label Iof x Label Title Line 1 fF tine2 0 Le LA tines ss lt sSSOSCS tines oo tine ss SSSSS ues tines tineto O Text Justification Lines 2 10 e Left Justify C Center Add canse Delete Cancel With the cursor positioned in the Label Title combo box the user may either enter the name of a new instruction label to be created or pull down the list of currently defined instruction labels to select from After either entering a new Label Title or selecting one from the pull down list the user advances to the next edit box by pressing the Tab HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 35 HemaTrax ISBT 128 Standalone Application Instruction Label Maintenance key Clicking on the Cancel button clears all edit box entries resets the radio button selection deselects any selected Instruction Label record and returns the cursor to the Label Title combo box No additions changes or deletions are committed to the database Adding a New Instruction Label If the i
192. sible entry length is five 5 characters The User Password and User Id fields are used in combination to identify a specific user when logging into the program HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 63 HemaTrax ISBT 128 Standalone Application User Password Maintenance Select a Security Level The security level is a required selection made when creating or editing the password record for a user The security level is selected by clicking on a radio button associated with a number between 0 and 3 A security level of 0 is the lowest level A security level of 3 is the highest Administrative Authority The selection is made by clicking on the appropriate numbered radio button Entries automatically maintained by the system The panel labeled Entries automatically maintained by the system holds the Start Date Change Date and Change Memo panels which are not accessible but displayed to disclose all of the information retained in the user password database record Start Date When a new user is being entered the Start Date field will automatically be set to the current system date Change Date When a new user is being entered or when a user password record is being changed the Change Date field will automatically be set to the current system date Change Memo When a new user is being entered or when a user password record is being changed the Change Memo field will be automatically set to ref
193. side the panel labeled Expiration Date Format The radio buttons are labeled Expiration Date amp Time U S and Expiration Date Only The default setting is Expiration Date amp Time U S this means that the date amp time bar codes and label text will conform to that established in the U S Industry Consensus Standards document If Expiration Date Only is selected then the expiration date only format as described in the ICCBBA ISBT 128 specification will be used Alternative RH Factor Lines The Alternative RH Factor Lines panel contains a check box and two text entries This panel is used to change the Rh Factor line text to something other than the standard text used by the HemaTrax application These alternative text lines will be used where the Rh Negative or Rh Positive lines normally appear either at the bottom of the ABO Rh label in the case of standard blood products These alternate lines are also used to the right of the ABO Rh bar code in the case of autologous or directed labels The standard text used in the United States is given immediately below Rhesus Factor U S Label Text Negative Rh NEGATIVE Positive Rh POSITIVE Default Rh Factor lines used in the United States Use Alternate Rh Factor Lines The Use Alternate Rh Factor Lines check box is used to indicate when the two lines immediately below are to be used instead of the standard text used in the United States Rh Negative
194. software is distributed will be free from defects for a period of sixty 60 days from the date of delivery of the software to you Your sole remedy in the event of a breach of this warranty will be that Digi Trax Services Inc will at its option replace any defective media returned to Digi Trax Services Inc within the warranty period or refund the money you paid for the software less any handling shipping charges or applicable taxes that were paid Digi Trax Services Inc does not warrant that the software will meet your requirements or that the operation of the software will be uninterrupted or that the software will be error free TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW THE ABOVE WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES WHETHER EXPRESS OR IMPLIED INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS tHIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS YOU MAY HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE AND COUNTRY TO COUNTRY HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 190 HemaTrax ISBT 128 Standalone Application Product Warranty This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 191 INDEX Alphabetical Index O A IA 1 11 71 73p 77p 94p 115 120p 150 152pp A BORE Date Ge LM tra brasa 71 77 150 154p ABO Rh Date amp
195. ssigned and has taken the steps necessary to complete the Information dialog and Change Password window then the User Password window shown immediately below will be displayed J User Password OF x Last Name First Name Initial J E Name Match List lt NONE gt Unique ID Number User Id User Password Select a Security Level co ca CA C3 O Low Level 3 Highest Level FT Show deleted user password records Entries automatically maintained by the system Password Start Date Change Date Last Changed Change Memo Add Change Delete Restore Cancel From the User Password window shown above the user with security level 3 access can add change or delete users in the user password database Last Name The cursor is initially positioned in the Last Name edit box The user must enter at least one character in the Last Name edit box before pressing the Tab key to move onto the First Name edit box If nothing is entered in the Last Name edit box and the Tab key is pressed an Error dialog box will appear at center screen with the message Last Name is required Pressing the Enter key or clicking the Retry button closes this Error dialog and the cursor is once again positioned at the Last Name edit box for another entry Automatic Last Name Search After making a partial or full last name entry in the Last Name edit box and then pressing the Tab key a database search for all records
196. st result This test is currently not being specfied in the United States but may be used in other countries To specify this test result click on the down arrow box at the right hand side of the combo box to reveal the pull down list Find the desired test result statement and click on it Press the Tab key or click on the next desired control to move on The current items available in the Anti E Anti e Results combo box pull down list are as follows Not Tested Negative Positive Note Selection of a test result for this combo box disables the Anti Kell Results Anti C Anti c Results and Anti E Anti e Results combo boxes HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 122 HemaTrax ISBT 128 Standalone Application ABO Rh Label Information Window OK Button After making the appropriate selections for this portion of the combination label being specified click the OK button to accept these selections and return to the previous window Exit Button If you decide to abort the selections just made then click on the Exit button to return to the previous window without making any selections HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 123 HemaTrax ISBT 128 Standalone Application Date amp Time Label Information Window Date amp Time Label Information Window For most products after clicking on the Date button the Date amp Time Label Information window shown i
197. t BO sida 147 Product Lab l Database Report eli 148 SAET AAT aT AA RN 149 A A AA E EA AE EEA AE EA AR E E A A 149 OR BUOM m isean ES A iia 149 Print BUON A A A a oom a A an aed 149 Label Audit A A a a A a a A A a Aa 150 ABORK Audit RE DOr ic lonse i peee e rana e e a e a e a a aa 152 OVATA rY Ea a OE o cometh aaa sat 152 SAS DISTAS A ads 152 FCN D Pe E E tego acs EAEE A RA PEE E T E EE E socie 153 ORK BUON EAS 153 Print Bt isione a A A ita 153 ix ABO Rhy Date amp Time Audit Report A areal alee 154 VARI GTI Sea coh en a cate E E N a gan cated ot peels ae e oa NTE 154 Starting Dit A AAA AAA AAA 155 Edi DA ds 155 a scece E S A E 155 ia EA E EE EES E E AE E E E egret 155 Date amp Time Label Audit Reportin a a E a des 156 VULVA AA 156 SEUA it 156 End Dit aa 157 ON Il O 157 Print BUON A laa 157 Facility Label A dit Reportera re e a a a a a te a E eve E ERS 158 With MeO Seinen ana aeia eaaa aa a E eaaa a aa aa EAER E eea EEE Sa 158 Starine A A N R 158 Ending Di A A AA a E hc epesrpaes 158 A O a E 159 PA BUIN ia 159 Facility Product Label Audit REPO A AS 160 With A icon wahg ease peg ex Ea Eaa E aA eaS ED ong ova by E E Cea econ abet aes 160 E A A A seas ews S E aeneuoe maou 160 Ending DATE rsszccectsnanctintecsnastdecdsntedousetanranseipbaaatesdonosesedagntatteanstiasnagagasiocnseieberantatmantaiandanebess 160 OK A O oan to canon Maes yeaa ed oas 161 NPL AS UVC A A een eam ohne cat nema wade 161 F ll Face Label AEREO
198. t Label Maintenance cccccnnnnnononanononononananananonononononanannnanononononanananononononononananonenencncconannos 41 PIC LOIS A E ed 41 POIS bude EA EE E AE T ET 42 SEN EE E EST EEE betes A E EE TE EEE A vein TN 42 NO 42 D E EAE E EEE a cs 42 Product Search AMOS id ls 43 Product CAEN A Nes 43 es A A cade 44 CO A ASA A A AAA AAA danse 44 Additive Solitons NA ASE 44 SES LEI AO E LS N o Te SER 44 A oath enaipen ahaabcueu eats A Wash MAUS shine a tA banaue sma aaSinons ios 45 A E 45 System OOO avale 45 NA A cs EEE AEE eaeaabaceseane 45 Product Label Information Maintenance cccccnnnononuannnnccnnonanananonenaccconanananonononocononananananenacinos 46 Product Descriptions arennau ail suite dial neural asa titel Nama a Dat aan a tavern des 46 PEU NAS Six eats ast ose tach Rise ea vas yaaa A ada Bas o coh ead cans ass dd aR ec 46 AS E O e ARCO REL ARSENE o o O o EAE 47 A RN 47 Collection Date REQUISITO 47 Expiration Period E E A EREE 47 Expiration UMi tis oneer SST 48 Itended Users AA aee 48 Add Mona A O E Se tl ces EAE 48 Oth r ra 8 onssa nnna an On A A RECUR TERME NNR SPO ERE RARE 49 Unknown Volimes and Measles aa ra EA AE ANE aiat 49 Volume or Measure Request Prot A A A AR 49 VOMIME Pio ita 50 ON Ay UE e a aida cod 50 AEE VANE estes acetate E AAE A T aad 50 Qwik Pik Product List Maintenance ss 5c522045 sacauiss educa aisatyades taoaedsasee aids too cde eSsornsbaa oteaceavaen ees aed 51 SCE Producer 51 Owik PIk List IMG
199. t O 2007 by Digi Trax Services Inc 136 HemaTrax ISBT 128 Standalone Application Activity Log Reports Off Line Activity Log Report After clicking on the Off Line Log selection of the Activity Log pop up menu the window illustrated immediately below will appear PY Off Line Log slaj x Fie Archived Log File Next 15 Screen E Poroa After the Off Line Log window is initially displayed the user must make use of the File pull down menu located in the upper left corner of the window in order to select the archived log file for viewing File The File pull down menu is accessed by clicking on the word located in the upper left corner of the Off Line Log window or by pressing the Alt F key combination With the File pull down menu displayed the user will be able to select from one of three choices Open Close or Exit Open Clicking Open or pressing the O key causes the windows file open dialog box to appear as shown below The file open dialog box provides a list of all archived logs found in the Log directory To select one of these archived log HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 137 HemaTrax ISBT 128 Standalone Application Activity Log Reports files highlight the desired file name by clicking on it and then click on the Open button of the Open dialog box The Open dialog box will be closed and the selected archived log file will be opened read and displayed in the
200. t box and the collection minute edit box Current Date Button By clicking on the Current Date button the three unlabeled Collection Date objects will be automatically filled in with the current system date information Current Time Button By clicking on the Current Time button the two unlabeled Collection Time objects will be automatically filled in with the current system time Clicking on the OK button returns the entered information to the previous window HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 128 HemaTrax ISBT 128 Standalone Application Collection Date amp Time Window This page intentionally blank HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 129 HemaTrax ISBT 128 Standalone Application Irradiated Product Date amp Time Window Irradiated Product Date amp Time Window If a date and time is being specified for an irradiated product then after clicking on the Calc Exp Date Time button and if the selected product is irradiated then the Irradiated Product Date amp Time window shown immediately below will be displayed Pl Irradiated Product Date amp Time Ox M Expiration date of Product before irradiation Scan Product Expiration Date amp Time I Product Exp Date Product Exp Time ms S EE 5 M Irradiation Date mE g Current Date From this window you can either scan the current expiration date a
201. t discussses ABO Rh Information HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 77 HemaTrax ISBT 128 Standalone Application ABO Rh Date amp Time Print Labels Date After clicking on the Date button the Date Information window will be displayed with another window on top requesting a product selection be made An illustration of what this will look like is shown immediately below TYDate amp Time Label information lolxi Fs Pama Clear H Find Product lof x Calc Exp Dat Select Product Category Expiration Date C Locally Defined Product E E C Qwik Pik List Product TF Expiration Special Test m For more information about the product selection process see the section that discusses Find Product After selecting the product the program will display the Date Information window where if a product was selected the expiration date may be automatically calculated In any case the Expiration Date may be manually entered through the use of the combination and edit boxes provided The information that has been supplied will be included in the unlabeled panel immediately below the ABO Rh and Date buttons This unlabeled panel lists the selections that have been made for the blood Type Rh Factor the Intended Use Donation Type the Phenotype Test Results the selected Product the product s Expiration Period the Expiration Date and Time any Special Test and the name o
202. t for which the date calculations can then be automatically made For more information about how to select a product see the section entitled Find Product Note If a product has been selected that requires a collection date then no date will be printed or bar coded in the date and time quadrant Only expiration dates are printed and bar coded in the lower right hand quadrant HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 81 HemaTrax ISBT 128 Standalone Application Date amp Time Print Labels Calc Exp Data Time Button If a product is selected for which an expiration date is required then this button will be enabled If the product selected is an irradiated product then clicking this button causes the Irradiated Product Date amp Time window to be displayed After entering the appropriate product dates and times and if the product takes an expiration date and time then the current product s expiration date will be automatically calculated The expiration time is automatically calculated and enabled if the product has an expiration period of 72 hours or less Expiration Date At the top of the Expiration Date panel are three unlabeled entry boxes that are arranged in a horizontal row From left to right these boxes are the month combo box the day of month edit box and the year edit box Include Exp Time The Include Exp Time check box allows the user to force the inclusion of the expiration time on the
203. t the user clicks on the down arrow box located at the right side of the combo box With the pull down list displayed the user clicks on the desired list entry The pull down list provides the following choices None HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 101 HemaTrax ISBT 128 Standalone Application Intended Recipient Information Print Labels Specified AUTOLOGOUS DEDICATED DESIGNATED and DIRECTED The default selection for this combo box is None Specified The remaining controls of the Intended Recipient Information label printing window are common to all label printing windows and are as follows Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A default value of 1 one will be automatically assumed if no entry is made in this edit box Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being printed an message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currentl
204. telet Rich Buffy Coat Pooled Platelets Pooled Serum Red Blood Cells Serum Whole Blood The Additive Solution is an edit box entry that is printed on the product label immediately below the product s proper name The maximum entry length for the Additive Solution edit box text is forty 40 characters There are currently four possible additive solution text lines that might appear on a product label All of these additive solutions are used exclusively with the Red Blood Cell product category and are as follows Adenine Saline AS 1 Added Adenine Saline AS 2 Added Adenine Saline AS 3 Added Adenine Saline AS 5 Added Attributes The Attributes is an edit box that accepts one or more of the attributes as defined in the U S Industry Consensus Standard and in the ICCBBA Product Code Database specification The maximum entry length for this edit box is one hundred 100 characters Multiple Attributes may be placed in this box by separating each block of attribute text with the vertical bar character This text is printed on the product label below the product name or below any additive solutions Some of these attributes are as follows CYROPRECIPITATE REMOVED DIVIDED IRRADIATED LEUKOCYTES REDUCED Collection Date Required The Collection Date Required check box is found on the Product Label Information tabbed page of the Product Label maintenance window Checking this box indicates that this product requires that the collectio
205. tes that he unit is divided and enables the Div 1 and Div 2 combo box controls Div 1 The Div 1 combo box provides a pull down list that is used to indicate the first level of division for the unit The user pulls down the selection list and clicks on the appropriate level code The level codes in the list are in the range 0 A Z A division code of 0 zero indicates that there is no division at this level Div 2 The Div 2 combo box provides a pull down list that is used to indicate the second level of division for the unit The user pulls down the selection list and clicks on the appropriate level code The level codes in the list are in the range 0 a z A division code of 0 zero indicates that there is no division at this level The remaining controls of the Facility amp Product window are common to all label printing windows and are as follows Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A default value of 1 one will be automatically assumed if no entry is made in this edit box Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being printed an message entry is typed into the L
206. the software that the licensor may provide to the licensee 2 Use a This software is licensed for installation and use on one computer system Only through the purchase of additional original copies of the licensed software can more than one computer be installed with and operate this software b The licensee may not provide the functionality of this software to other parties through a timesharing or service provider arrangement c The licensee may not rent sublicense or lease this software nor any portion of it d The licensee may not provide simultaneous multiple user access to the software over a network unless multiple licensed original copies of the software have been purchased from the licensor 3 Copying The licensee agrees that no more than one copy of the originally purchased software or subsequent software updates and any accompanying databases libraries or documentation may be made Any copy that is made is to be used for back up purposes only A copy may not be used for distribution or installation on any computer other than the computer that is currently installed with the original copy 4 Modification The licensee agrees to not attempt to modify disassemble or reverse engineer any of the software components including but not limited to executible binary files and library files The licensee further agrees to not export or convert the contents of the flat files and database tables originally supplied as part of the s
207. this is a feature that has been specifically engineered for Digi Trax HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 12 HemaTrax ISBT 128 Standalone Application Set Up by the SATO company Printer Manufacturer Protocol Enabling Instruction BB CL412e SATO DSW 1 7 8 On Up Enable Zebra Protocol BB Z4M Zebra See the manual for instructions Optional Hardware Other hardware supported by HemaTrax includes the devices listed in the table below Manufacturer Hardware Device Ether Lite Terminal Server Digi International TS series Terminal Servers HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 13 HemaTrax ISBT 128 Standalone Application Setup Functions Setup Functions Upon initial installation or when adding or changing hardware attached to the computer it may be necessary to enter the Setup function available from the main menu screen to change communications parameters or to redirect label formats to different communications ports Placing the mouse cursor on the Setup function of the main menu and pressing the left mouse button or entering the Alt S key combination will cause the Setup pull down menu to appear T Hema Trax LPS ISBT 128 DEFAULT ADMINISTRATOR The pull down menu provides five functions Hints Label Assignment Options Port Configuration Replicant Un
208. tion Print Labels This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 72 HemaTrax ISBT 128 Standalone Application ABO Rh Print Labels ABO Rh Print Labels The ABO Rh selection of the Print Labels pull down menu provides for the printing of ABO Rh labels which form the upper right hand quadrant of the ISBT 128 full face label You may access the function by clicking on Print Labels menu selection which displays the Print Labels pull down list and then clicking on ABO Rh in the resulting pull down list Alternatively you may press the Alt P key combination which displays the Print Labels pull down list and then press the A key The illustration below shows the ABO Rh window that appears after the user has selected the function TYAB0 Rh ioj x Blood Group Rh Factor Intended Use None hot Specified Anti Kell Results Anti C Anti c Results Anti E Anti e Results hot Tested hot Tested hot Tested Miltenberger Mi lll Results Not used in U S A uot Tested z Number of Labels Log Memo E QA Print Adjust Position Log Memo With the ABO Rh window displayed the user may begin specifying the contents of the 2 inch 25 4mm square upper right hand quadrant ABO Rh ISBT 128 label The only required entry is the selection of a Blood Group Rh Factor The following fields are available from this window Blood Group Rh Factor
209. to specify this phenotype test result This test is currently not being specified in the United States but may be used in other countries To specify this test result click on the down arrow box at the right hand side of the combo box to reveal the pull down list Find the desired test result statement and click on it Press the Tab key or click on the next desired control to move on The current items available in the Anti C Anti c Results combo box pull down list are as follows Not Tested C Neg c Pos C Pos c Neg C Pos c Pos Note Selection of a test result for this combo box disables the Miltenberger Mi III Results combo box Anti E Anti e Results The Anti E Anti e Results combo box is used to specify this phenotype test result This test is currently not being specified in the United States but may be used in other countries To specify this test result click on the down arrow box at the right hand side of the combo box to reveal the pull down list Find the desired test result statement and click on it Press the Tab key or click on the next desired control to move on The current items available in the Anti E Anti e Results combo box pull down list are as follows Not Tested E Neg e Pos E Pos e Neg E Pos e Pos Note Selection of a test result for this combo box disables the Miltenberger Mi III Results combo box Miltenberger Mi III Results The Miltenberger Mi III Results combo box is used to specify a phenotype te
210. to the Archive Activity Log Error Recovery section below for more assistance Archive Activity Log Error Recovery The following error dialog box messages may occur initially when the Archive Activity Log window is initially displayed No activity log file found This message indicates that the LOG TXT file has not been found in the LOG subdirectory The file may have been either deleted or the file name altered Log File Record Record Number Date invalid Invalid Date Fragment Log File Record Record Number Out of date sequence These messages are indicative of data file corruption Since the log file is a text file it may be possible to use a text editor to find the records in question and correct the problems Either the offending records can be reordered the dates corrected or if the records are severely damaged the records deleted Error Error Number occurred while reading the log file The exact cause for this type of message may be difficult to identify Possible causes are hardware problems or in a multi user environment someone else may have already gained exclusive access to the file The following error dialog box messages may occur after clicking on the OK button Error opening Path LOG TXT Error opening Path Archive File Name Error I O Error while reading log file Error I O Error occurred while creating temporary log file Error I O Error occurred while reading log file during temporary l
211. ton initiates the search of the activity log for all Instruction label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to the selected printer HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 165 HemaTrax ISBT 128 Standalone Application Intended Recipient Info Label Audit Report Intended Recipient Information Label Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the Intended Recipient Information title or press the n key to cause the window immediately below to be displayed Al Label Audit Reports Ol x p Mith Memos Starting Date Ending Date C No Yes JAN y 1999 aut y Jf2004 Intended Recipient Information 22 JUN 2004 DEFAULT ADMINISTRATOR 11 11 1 Blood Relative N S 11 13 1 WANITA M PETERSON 123 45 6789 MERCY HOSPITAL O2 APR 1949 15 MAR 2004 WB IRRAD Blood Relative NO With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made wh
212. ttom of the Date amp Time label The remaining controls are common to all label printing windows and are as follows Number of Labels The Number of Labels edit box provides a three digit numeric only entry This entry determines the number of labels that will be printed when the Print button is clicked This numeric entry is common to all label printing windows A HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 82 HemaTrax ISBT 128 Standalone Application Date amp Time Print Labels default value of 1 one will be automatically assumed if no entry is made in this edit box Log Memo There are two window objects associated with Log Memo The Log Memo edit box and the Log Memo button When the user wishes to insert a memo relevant to the current type of label being printed an message entry is typed into the Log Memo edit box and then the Log Memo button is clicked to record the message in the activity log file This message is marked so that it will be automatically associated with the specific type of labeling activity that is currently being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed Print Button The Print button is used to initiate printing of labels This activity can be
213. uction Label Title to be printed combo box for the next selection HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 99 HemaTrax ISBT 128 Standalone Application Intended Recipient Information Print Labels Intended Recipient Information To select the Intended Recipient Information label printing function first select the Print Labels pull down menu by either clicking on the Print Labels title of the main menu or by pressing the Alt P key combination With the Print Labels pull down menu displayed either click on the Intended Recipient Information title or press the n key After selecting the Intended Recipient Information label printing function the window shown below will be displayed intended Recipient Information Of x Sea 00 Imad Patient Name In a Cee Number C RBC i IN ita Hospital C FFP C PLT Birth Date Collected C CRYO Blood Relative Intended Use C Other le Not Spec C No C Yes None Specified y Number of Labels Print Adjust Position Clear Log Memo Log Memo Product The Product radio button group allows the user to quickly specify one of the common products If the product desired is not listed then click the Other radio button to enable the Other edit box to allow for a manual entry The default button setting for this radio group is the Not Specified button Irrad The Irrad check box is used to specify whether or not this product is irrad
214. uded in the report The default answer is Yes To change the select merely click on the title or button of the answer you desire Starting Date Below the Starting Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the beginning of the range of Product Date amp Time label printing records in the activity log file to be reported Ending Date Below the Ending Date label are two entry fields the month combo box and the year edit box allow the user to specify the month and year of the end of the range of Product Date amp Time label printing records in the activity log HematTrax Manual odt Copyright 2007 by Digi Trax Services Inc 170 HemaTrax ISBT 128 Standalone Application Product Date amp Time Label Audit Report file to be reported OK Button Clicking on the OK button initiates the search of the activity log for all Product Date amp Time label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to the selected print
215. urned to the Last Name edit box for the next entry Deleting a User Record To delete an existing user record first enter all or a portion of the user s last name in the Last Name edit box and HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 64 HemaTrax ISBT 128 Standalone Application User Password Maintenance then press the Tab key From the list of users displayed in the Name Match List list box select the appropriate user by double clicking on the name The edit fields and controls of the window will display the current user information To delete the user displayed click on the Delete button If you do not wish to delete the displayed record click on the Cancel button which will not cause the selected user record to be deleted but will cause the edit boxes list boxes and other controls in the window will be initialized and the cursor to return to the Last Name edit box for the next entry Important Note When a user password record is deleted it is not actually physically deleted from the file When a record is deleted it is merely marked as Deactivated and made inaccessible by the user password scanning functions Restoring a Deleted User Record To restore a formerly deleted user record first enter all or a portion of the user s last name in the Last Name edit box and then press the Tab key Next click on the check box labeled Show deleted user password records located below the Name Match L
216. will prompt the user for an unknown volume entry just before a product with an unknown volume is printed This entry should be brief but descriptive enough for the user HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 49 HemaTrax ISBT 128 Standalone Application Product Label Maintenance Volume Type The Volume Type is a code number that is not directly used by the HemaTrax Standalone application This code is used by the HemaTrax ISBT 128 TCP IP Print Server The code takes the form of a single digit integer The meaning assigned to the numeric value is given below Number of units in pool Anticoagulant abbrev AN METAN gt LOW VALUE The gt LOW VALUE is an edit box entry that is used to optionally specify to the program what the minimum numeric value that may be accepted as an unknown volume This entry may be of the form 9999 999 lt HIGH VALUE The lt HIGH VALUE is an edit box entry that is used to optionally specify to the program what the maximum numeric value that may be accepted as an unknown volume This entry may be of the form 9999 999 HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 50 HemaTrax ISBT 128 Standalone Application Qwik Pik List Maintenance Qwik Pik Product List Maintenance The Qwik Pik Product List maintenance function provides for the creation and maintenance of a list of up to one hundred 100 most commonly produced products This
217. will see a error message dialog window appear in the center of the screen with the message No facilities found At least one must be defined Pressing the Enter key or clicking on the Abort button in this dialog box will cause the error dialog window to close You must enter at least one facility by using the Facility Information function available from the Maintenance menu pull down When the Licensed Products by Facility window is initially displayed the panel labeled Facility World Code will appear empty For each of the facilities that are defined in the database a facility number and name will appear on a line in the Facilities list box HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 37 HemaTrax ISBT 128 Standalone Application Licensed Products Maintenance Selecting a Facility Selecting a facility for making additions and deletions in the list of licensed products is accomplished by double clicking on the desired facility in the Facilities list box Upon double clicking the desired facility the number of the selected facility will be displayed in the panel labeled Facility World Code panel and any licensed product code already associated with the select facility if any will display in multiple columns in the list box labeled Licensed Product Codes located approximately in the center of the window Adding Licensed Products for a Specific Facility After selecting a facility you may specify the product c
218. wing edit boxes Facility Name The Facility Name is a required edit box entry with a maximum entry length of 100 characters This name will appear in the facility information area middle third of the upper left hand quadrant of full face labels By including a vertical bar character in the name the point at which the line will wrap can be forced Facility City State amp Zip Code The Facility City State amp Zip Code is a required edit box entry with a maximum entry length of 36 characters This location information will appear in the facility information area middle third of the upper left hand quadrant of full face labels HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 31 HemaTrax ISBT 128 Standalone Application Facility Information Maintenance License Holder Name The License Holder Name is an optional edit box entry with a maximum entry length of 100 characters This is name of the central FDA license number holder This edit box is only used if more than one location shares a common license number held by a central facility name This license holder name will appear in addition to the collection and processing facility name in the facility information area middle third of the upper left hand quadrant of full face labels for all licensed products By including a vertical bar character in the name the point at which the line will wrap can be forced Holder City State amp Zip Code
219. x product code key Important Note Ifyou are updating from Version 6 0 release of the Standalone application then your product label definitions will be dropped from the new release The Version 6 0 application used a ten digit product code key field that cannot be converted properly to the new twelve digit key The existing Version 6 0 AltPCode files located in the Data subdirectory are not deleted They are renamed and ignored by the Version 6 2 update Facility Table Migration When upgrading from the previous version of the Standalone application Version 6 1 Commercial the installation process includes an application that runs automatically and updates the facility information table to expand the registration number field to ten digits and expand the license number field to eight characters This provides space for newer issued FDA registration numbers which have been increased in length to ten digits and allow for DoD blood center license numbers which may be in the format 1234 123 Printer Port Definition Migration When upgrading from the previous versions of the Standalone application Version 6 0 or Version 6 1 Commercial the installation process includes an application that runs automatically and converts any existing Portcfg bin file remaining after doing the Windows uninstall of the previous HemaTrax Standalone application Versions prior to the HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc HemaTrax
220. y being performed The user s name the time and date are a part of this recorded message One of the primary purposes for this facility is to allow users to place important label production notes in the activity log and that will appear in the label audit report when it is printed Print Button The Print button is used to initiate printing of labels This activity can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in HELP Section 8 entitled Adjust Position Clear Button Clicking on the Clear button causes all of the selections and entries of the Intended Recipient Information window to be cleared or reset After the window has been cleared the Product radio button group will receive focus for the next entry HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 102 HemaTrax ISBT 128 Standalone Application Intended Recipient Information Print Labels This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 103 HemaTrax ISBT 128 St
221. y can be initiated by either clicking on the Print button or by pressing the Alt P key combination If any invalid selections have been made or if there are any required entries that have not been specified then typically these errors will be displayed to the user at the time this button is actuated Adjust Position Button Clicking on the Adjust Position button causes the Adjust Position window to open at center screen The purpose and use of this window is thoroughly covered in HELP Section 8 Entitled Adjust Position HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 79 HemaTrax ISBT 128 Standalone Application ABO Rh Date amp Time Print Labels This page intentionally blank HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 80 HemaTrax ISBT 128 Standalone Application Date amp Time Print Labels Date amp Time Print Labels The Date amp Time selection of the Print Labels pull down menu allows access to the Date amp Time Label printing function PT Date amp Time Label Product Name Exp Period From this window the user may begin specifying the contents of the 2 inch 25 4mm square lower right hand quadrant Date amp Time ISBT 128 label The only required entry is the Expiration Date The following control objects are available in this window Product Button Clicking on this button allows the user to select a produc
222. y load on the system Many activities are logged from program start up to program termination Each time a user logs on or off labels are printed a memo is logged or any database record is added changed or deleted a log record gets appended to the LOG TXT file So it doesn t take long to build up a large number of records in the file If two or three users use the system on a daily basis five days a week and two hundred products are labeled each day 52 000 products annually then in one month approximately 5 500 log entries are feasible With a monthly log file of 5 500 records a full month s activity log report will be over 300 printed pages HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 27 HemaTrax ISBT 128 Standalone Application Archive Activity Log Maintenance When this function has been selected the Archive Activity Log window is displayed The archive function opens the log file and scans through all of the records checking to see if any records are out of date order and that the date fields are not corrupted in any way During this time the text Checking Date Order Finding Start Record Date will be displayed in the panel above the buttons at the bottom of the window If no activity records exist in the file then an informational dialog box will appear on the screen with the message The Activity Log File is empty and an OK button If the date of the first record is in the current month as indicated b
223. y the system s clock then an information dialog box will appear in the window stating No activity log records of previous months to archive with an OK button Clicking on the OK button in either of these cases causes the Archive Activity Log window to be closed Starting Date If one or more activity log records from previous months are detected then the Archive Activity Log window is displayed and the starting date representing the date of the first record in the activity log file is displayed in the panel labeled Starting Date The Archive Activity Log function always starts with the earliest possible record in the file Ending Date Below the Ending Date label is a combo box and an edit box the month prior to the current month will be displayed in the combo box and the year associated with the previous month will be displayed in the edit box These entries indicate the month and year of the last records to be archived from the activity log file These settings may be changed by the operator before the archive function is started The action of archiving a portion of the activity log file is started when the OK button is clicked After clicking the OK button a file name for the archive file will be generated and appear in the panel immediately below then Archive File Name label and the process of producing the archive and moving the records will begin Function Processing The panel just above the buttons at the bottom of t
224. y to cause the window immediately below to be displayed Product Label af x ICCBBA Product Code Range Starting Ending Print Since the ICCBBA Product Code database contains more than 4 500 products and each label design stored in the database is listed and prints as about ten lines of information it is easy to exceed the capacity of the list box to display the entire database It is therefore necessary to display and print sections of the product database It is safe to specify product ranges of up to five hundred products at a time For example the user could specify a range of ICCBBA products codes such as Starting E0001 to Ending E0500 Two edit boxes under the label ICCBBA Product Code Range are provided for the purpose of specifying this product code range These are as follows HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 148 HemaTrax ISBT 128 Standalone Application Product Label Database Report Starting The Starting edit box provides for the entry of the first ICCBBA product code to be listed reported This entry must conform to ICCBBA specifications The first character entered must be an alphabetic letter in the range A to Z The first character is followed by four numeric only characters in the range 0001 to 9999 If an invalid entry is made it will be detected when the OK button is clicked or alternatively the Alt O key combination pressed Ending The Ending edit box
225. year edit box Product Exp Time Immediately below the Product Exp Time label are two unlabeled entry fields from left to right as follows the product expiration hour edit box and the product expiration minute edit box Irradiation Date Within the Irradiation Date panel are three unlabeled entry fields and the Current Date button The three unlabeled entry fields from left to right are as follows the irradiation month combo box the irradiation day of month edit box and the irradiation year Current Date Button By clicking on the Current Date button the three unlabeled Irradiation Date objects irradiation month day and year will be automatically filled in with the current system date information OK Button After completing the entries of the Irradiated Product Date amp Time window click on the OK button located at the bottom of the window to return to the previous window Irradiated Product Expiration Date Calculation The expiration date for an irradiated product is either 28 days from the date of irradiation or the original expiration date of the product before irradiation if it is sooner than the irradiation expiration date The program first calculates the irradiation expiration date as 28 days from the date of product irradiation Next the program compares the irradiation expiration date to the original expiration date and time of the product before irradiation The earliest date of expiration used in the compa
226. yed here Save Button Clicking on the Save button causes all of the scanned code to be saved as a single line record in a verification text file This file can be used later to produce a verification report Clear Button Clicking on the Clear button clears all of the scan codes and human readable interpretations from the display and discards the scanned codes HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 116 HemaTrax ISBT 128 Standalone Application Verification Print Labels This page intentionally blank HemaTrax Manual odt Copyright 2007 by Digi Trax Services Inc 117 HemaTrax ISBT 128 Standalone Application Adjust Position Adjust Position When the Adjust Position button found on all label printing windows is clicked a label image offset window is displayed for the current printer selected for label printing From the Adjust Position window shown immediately below the user may move the image being printed in order for the information to be properly positioned on the labels MIENTOS Position OF x Align the label image to the label by setting the vertical and horizontal offset values in millimeters The values may be positive or negative and fractions of a millimeter may be expressed in decimal notation Increasing positive values move the image down and to the right Increasing negative values move the image up and to the left Vertical Offset in mm Horizontal
227. yright 2007 by Digi Trax Services Inc 168 HemaTrax ISBT 128 Standalone Application Product Label Audit Report OK Button Clicking on the OK button initiates the search of the activity log for all Product label printing records including memos if specified All records within the range are listed in the list box at the center of the window Print Button Clicking on the Print button will print the records displayed in the list box Upon clicking this button a standard windows Print dialog box will appear This Print dialog box allows the user to select the printer to which the report will be directed Upon clicking the OK button in this dialog box the report will be sent to the selected printer HemaTrax Manual odt Copyright O 2007 by Digi Trax Services Inc 169 HemaTrax ISBT 128 Standalone Application Product Date amp Time Label Audit Report Product Date amp Time Label Audit Report After selecting Label Audit from the Reports pull down menu the user may either click on the Product Date amp Time title or press the r key to cause the window immediately below to be displayed Fl Label Audit Reports Ox With Memos Starting Date Ending Date C No Yes u f2004 fur f2004 oK Print Product Date amp Time With Memos The With Memos radio button group box allows the user to choose whether or not memo entries made while labels were being produced will be incl

Hema-Trax Standalone User`s Manual - Digi

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