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1. 12 2 me cree Sr 8 BED g ey ewe wed gov Ntale wep agoe Aadel 897 Medergerten Prmar d Setondar mates gt Lettiahves Hiah ohts gt IT in Educates gt IT in Education gt Empowenng Learteng and Teaching with Information Technology Kindergarten Primary and Secondary Education IT in Education gt Empowering Learning and Teaching with information Technology Table of Contents Empowering Learning ane Teachang with Es leformation Techaciogy sarea SECTION 1 RETROSPECT OF THE FIVE YEAR STRATEGY Review of Edo at Sumy SECTION 2 VISION FOR THE FUTURE Chapter 3 SEP System 3 1 Deploying SEP in schools 3 1 1 Platforms and Limitations 1 Platforms The SEP can be installed on Windows NT workstation and server Windows 2000 workstation and server Windows 2003 server Windows XP and RedHat Linux 9 0 The System Administrator should follow the installation procedures as stated in the Administrator Manual 2 Limitations The school can use existing hardware available in school for running the SEP The minimum hardware requirements are available in the Administrator Manuals If the hardware configuration cannot meet the minimum hardware requirements performance problems will occur Some features of the SEP can only work under Internet Explorer 5 5 or above The end user will need to install or upgrade the browser to Internet Explorer 5 5 or above Unexpected behaviors will happen for the browser
2. 3 Multiple Column Selection Question A od O fie Aloa Figure A2f Icon for Multiple Column Selection What kinds of IT software hardware peripherals were used in the lesson Educational software O Educational software developed by yourself O Educational software developed by the schoole O Educational software developed by EME formerly ED O Educational software or teaching materials obtained from HKedCity HKedCity netje O Educational software developed by other government departments voluntary organizations tertiary institutions O Educational software provided by textbook publishers O Educational software developed by other software vendorse O Others Please specife g General software O Web design software O Drawing multimedia softwaree O Presentation software O Simulation softwarev O Database O Spreadsheete O Word processore O Drill and practice softwares O E mail ICQ softwaree O Browser i e LE Netscape CO Others Please specife P Figure A2g Sample for Multiple Column Selection ou may choose more than one option below Hardware and peripherals O Projection facilites e g Video projectore O Visualizere C Computer experiment equipments e g Microcomputer based laboratories data logger O Digital video equipments e g Digital camera video camera O Drawing facilitiese O Electronic musical instrumente O Others Please
3. Students Questionnaire SQ Teachers Questionnaire TQ IT Team Members Questionnaire ITTMQ Parents Questionnaire PQ IT Literacy Assessment Students self rating TLA IT Activity Daily Log ITADL Figure A5 1 The Conceptual Framework Note School Information Technology Survey SITS School Heads Questionnaire SHQ Students Questionnaire SQ Teachers Questionnaire TQ IT Team Members Questionnaire ITTMQ Parents Questionnaire PQ IT Literacy Assessment Students self rating ITLA IT Activity Daily Log ITADL Dimensions amp Indicators Relevant Key Related Reference Survey item Survey item School General Information Number of classes SITS Qlb SITS Q 2b Table 6 4 7 4 9 4 Number of students SITS Qic NA NA Number of teachers SITS Qld NA NA Number of technical support staff SITS QIf NA NA Number of IT team members SHQ Ql4a NA Section 6 4 3 Teachers IT background SITS Q3 TQ Q13 Q21 Table 6 9 7 9 9 9 11 15 11 17 Total budget in ITEd SHQ Q13 NA Table 6 6 7 6 9 6 Technical support staff to student SITS Q1f SITS Qlc NA ratio Technical support staff to teacher SITS Q1f SITS Qld NA ratio IT team member to teacher ratio NA NA NA Empowering Learners with IT Learning Outcomes Information Literacy discipline ITLA Section 1 NA Table 6 3
4. 1 To open the ODC double click the file named sepdoc hta 776 KB HTML Application 24 12 2004 12 18 2KB F 24 12 2004 12 18 1 How many computers do you hava at homa 1 CNI Ci c2 More than 2 2 The following are descriptions of six stages of adopting or using IT Please choose the ONE that best describes your current level of IT competence 2 gt Lam aware of the availabilty of IT but I rarely never make use of t 1 am leaming the basic of IT skills but often encounter difficulties when using computers Basically 1 am not confident in using computers si am baginning to understand the procedures cf using FL and able to use k for performing certain 1 feel comfortable in using IT and am confident n usang for performing certain tasks 1 consider IT as a commonly used tool and am able to apply it appropriately to conduct assist teaching or teaching related tasks I can effectvely use IT for teaching administraton and am able to integrate Rinto my work in an innovative way Number of Records 0 3 At the right top corner select the group and respondent name IT Information Technology 1 How many computers do you have at home 1 4 Fill in the survey form for the user 5 To save the survey form temporarily click Save at the bottom of the page 6 Adialogue box showing successfully saved will be displayed 1 How many computers do you have at home 1 ch ci
5. S Secondary School Sector E Special School Sector If there is no identification for P S or E it means that the question applies to all sectors A5 3 Title amp Internal Code for Questionnaires of Phase I Study by School Types and Stakeholders HRS ATERA B Pens 2004 2007 BME pE lt S Hea T BH HAAAT HERIR Gael o GEARI BRIE School Types SZH Questionnaires Types by Stakeholders BERI ERNE Primary School Secondary School p 1 J Special Schools IREI Without Therapists 72 Ae ae EIN With Therapists AJ Hospital eat H Social Develop ment a SD Visual Impair Ment itil A VD Hearing Impair ment Hoshi HI Mental Handicap a lis MH Physical Disability Sete Ba PD Total i yoy kiy School Head Part 1 self evaluation BRATEA Hae BHD School Head s Information Technology in Education Questionnaire Part 1 P1 S1 El 1 School Head Part2 BRATEKAR HSE BHM School Head s Information Technology in Education Questionnaire Part 2 P2 S2 E2 1 School ITEd Survey PRATER A A School Informati
6. To enhance schools understanding of the SEP four identical half day seminars 10 00 am 12 30 pm for the moming session and wn Hall for public sector schoo 2 30 5 00 pen for the afternoon session are held at the Cultural Activities Hall Tsuen Wan Te The seminar to be held on 4 March 2005 is for primary school representatives and the other to be held on 7 March secondary and special school representatives Workshops on SEP all primary and secondary school teachers including teachers from special schools in charge of ITEd EMB Training Calendar course number QEQO 20050062 of the Self evaluation Platform SEP on Information chool teachers including teachers from special schools in ls of the series of workshops can be located at the EMB Technology in Education ITEd for schools all primary and oe charge of ITEd are invited to attend a half day workshop on S Training Calendar courset number QE0020050062 Homai Whats New Sip y School SEP Package Derka Memmi FAQs TTEA Over Srey 1998 2005 oven Figure 7 3 Announcement in SEP website Appendix 1 Terminology Terms Definition SEP Self evaluation Platform Surveys A generic term describing both questionnaires and log sheets in the SEP Questionnaire It mainly solicits immediate responses to a survey from the respondents It is used mainly to record on the spot events or performances in a school Log Sheet S activit
7. required number of log days per user 1 4 6 Do Survey 1 Overview After login the user can view the list of surveys that is assigned for him her to complete Upon completion of the survey the user can click the submit button to save his her responses in the system 2 Fill in Questionnaire For named questionnaires the user is allowed to save the responses temporarily and re do continue with the questionnaires at a later time provided that the submit button has not been clicked All submitted completed named and anonymous questionnaires will be removed from the survey list 3 Fill in Log Sheet For log sheets the user can select a log sheet and a log date before filling in the responses For named log sheets the user is allowed to update individual log sheet records which have already been submitted provided that the log sheet is still active i e available for online completion within the specified published date range Chapter 2 SEP Website SEP website provides an overview of SEP announcements function of core components EMB Data Package that consists of EMB pre installed surveys and survey items manuals and frequently asked questions FAQs You can access the SEP website with the URL below http www emb gov hk sep eng SEP on ITEd for Schools SEP n JT r The Self evaluaton Platform SEP on Information Technology in Education ITEd for schools is a web based platform f
8. 2 The following are descripbons of sm stages of adopting or using IT Please choose the ONE that best describes your current level of IT competence 2 i Lam aware of the availability Stage 2 am learning the basic of IT am not confident in using co c Stage 3 a ie la eae 5 use of it difficulties when using computers Basically I TT and able to use t for performing certain Stage 4 foal comfortable in using IT it for performing certain tasks C Stage 5 Consider IT as a commonly 7 apply it appropriately to conduct assist teaching or teaching related tasks I can effectively use IT for teaching administration and am able to integrate it into my work in an innovative way Stage 6 7 Click Confirm the interface will automatically go to the survey form of the next student 8 Repeat Steps 3 to 7 for inputting other students survey form Optional 9 To extract data for importation to the SEP click File at the left top corner Piel es 1A 3 1A02 CHAN CHEUNG WAI IT Information Technology Computers do you have at home 1 Si Ti C More than 2 2 The following are descriptions of six stages of adopting or useng IT Please choose the ONE that best descnbes your current level of IT competence 2 Stage 1 am aware of the availability of IT but I rarely never make use of it Stage 2 Tam nee basic of IT skills but often encounter difficulti
9. E6 4 6 5 E6 6 Option of SQ9g 10b 5 HSQ7b 6 PQ11 amp P7 S7 PQ25 E7 1 E7 2 PQ26 T PQ12a b amp P7 S7 PQ25 E7 1 E7 2 PQ26 Community 1 HQ14a resources 2 Ore 3 HQ14b 4 ITQ7a 5 HQl5a 6 HQ15b 2 Context Dimension Community amp 1 P7 S7 Option 6 of PQI5 E7 1 E7 2 Option 6 home school of PQ16 collaboration 2 P6 S6 E6 2 Option 3 4 of SQ8e 18e E6 1 SQ17g E6 3 Option 3 4 of SQ8g 18e E6 4 6 5 E6 6 Option 3 4 of SQ9g 20e 3 P6 S6 E6 2 E6 3 SQ9biii 15b ciii E6 4 6 5 E6 6 SQ10biii 16b cili 4 HSQ7d 5 P7 S7 E7 1 PQSa f E7 2 PQ5a h 6 HSQ7e 7 P7 S7 PQ16 E7 1 E7 2 PQ17 8 HSQ7f 9 P7 S7 PQ15 E7 1 E7 2 PQ16 1 School IT Learning 1 SQ1 P6 S6 E6 2 7g E6 1 E6 3 71 ITEd Targets E6 4 6 5 E6 6 SQ8i curriculum 2 P6 S6 E6 2 E6 3 SQ18a e E6 1 SQ17a g E6 4 6 5 E6 6 SQ20a e 3 ITEdInfoQ7 8 P4 S4 E4 1 ITQ31 E4 2 ITQ3m 4 HSQ3a 5 HSQ3b 6 P4 S4 E4 1 ITQ3m E4 2 ITQ3n 7 HQIi1 8 SQ3a bi 9 SQ2a 10 P5 S5 E5 TQ14a E8 THQ13a 11 P5 S5 TQ15a i E5 TQ15a k E8 THQ14a k The use of IT 1 SQ2b across KLAs 2 SQ2b generic skills 3 P5 S5 E5 TQ14a E8 THQ13a 4 HSQ3c Teachers 1 P5 S5 E5 TQ30a h understanding of 2 HSQ3d school ITEd 3 ITQI curriculum 4 P5 S5 E5 TQ30a h 2 School Types amp 1 P5 S5 E5 TQ22i j E8 THQ20d Professional effectiveness of 2 P5 S5 E5 TQ22h E8 THQ20c Development ITEd pro
10. He she can standardize the structure for the Survey Mangers by saving the materials in Survey Item Bank Therefore the possibilities of surveys and survey item scattered into highly refined folders and attributes can be prevented Standardize the SIB folder structure and attributes into narrow folders and terms so as to shorten time used to find resources in SIB Develop a scheme for folder and attribute creation so that all Survey Managers understand when to request a new folders and attributes in SIB Develop a guideline of saving materials in SIB showing the Survey Managers how to save surveys and survey item in appropriate folders and attributes respectively Copy and paste the pre installed surveys from EMB Folder to the School defined folder structure so as to facilitate the operation of individual schools 6 3 Standardize School Folder Structure in the Item Bank The SIB Managers have the full rights to create folder s under the School Folder in Item Bank The aim of designing the folder structure is to facilitate the Survey Managers to locate the required survey quickly and efficiently Tips to standardize school folder structure Create folder into several board categories instead of refined categories so that the surveys are not scattered into a lot of refined folders and difficult to find Standardize the folder structures with the Survey Managers before creating it in the Item Bank Create subject folder s
11. SHQ Q10 TQ Q18 9 Students Learning Activities with IT Empowering Learners with IT Learning outcomes Information Literacy Problem solving SQ Q28 SHQ Q9c TQ Q14e SQ Q13b 27 10 Teachers Pedagogical Teacher Empowerment Teaching with IT Practices with IT Pedagogical uses of IT by TQ Q8 10 teachers SQ Q13d 14b 11 Students Learning NA NA Outcomes in different Key Learning Areas and the Development of Generic Skills A5 2 Phase I Study ITEd Evaluation Framework Drawing on the notion of resource based learning and the view of systemic change of the impact of the use of technology in an educational system a conceptual framework underpinning the evaluation design of the Phase I Study on Evaluating the Effectiveness of the Empowering Learning and Teaching with Information Technology Strategy 2004 2007 Phase I Study is presented in Figure 1 Based on the conceptual framework the following questionnaires have been developed and administered in the Primary Secondary and Special Schools Sectors 1 School Head s Information Technology in Education Questionnaire Part 1 HSQ School Head s Information Technology in Education Questionnaire Part 2 HQ School Information Technology in Education Survey ITEdinfo Information Technology in Education Team Teachers Questionnaire ITQ Teachers Information Technology in Educatio
12. Upload Offline Data File section located at the middle of the page click Browse to select the data file and then click OK Upload Offline Data File Pye Notes The data file is in dat format Tips To by pass the logical check by system click OK Auto to upload all survey results without confirming each survey result manually For steps after uploading the file jump to step 12 Upload Offline Data File File fetsurveyname_2004 12 23 dat MASET 5 The system will scan the data file s and display the survey form s one by one Current Survey Form Total survey forms detected in the data file User 1401JAU YEUNG PO YAN Questionnaire Named 1 4 IT Information Technology Respondent Name 2 The following are descriptions of six stages of adopting or using IT Please choose the ONE that best describes your current level of IT competence 2 Stage 1 am aware of the availability of IT but I rarely never make use of it Stage 2 am learning the basic of IT skills but often encounter difficulties when using computers Basically I am not confident in iz using computers Stage 3 am beginning to understand the procedures of using IT and able to use it for performing certain tasks 1 How many computers do you have at home 1 Nil i 02 More than 2 Stage 4 feel comfortable in using IT and am confident in using it for perfor
13. and then click Online Offline 2 In the Survey Search table click Search to search the survey 3 On the survey list click View to view the survey Survey Search Start End Date E From 205 xf efi e Cro 23 A qOW Aw Survey Type Any C Questionnaire Log Sheet Sort by Survey Title x Survey Title Start Date Survey Creator 2005 10 21 Administrator Offline Questionnaire 2005 09 13 Administrator Offline Questionnaire 2 2005 09 13 Administrator Offline Questionnaire 4 2005 09 13 Administrator Offline Questionnaire 5 2005 09 13 Administrator 4 In the Search Record by Reference Number interface input a reference number and click OK Search Record by Reference Number Reference Number Download Log Download Offline Data Capturer 5 Modify the survey and click Save to save the amendments 5 8 Practical Tips To import the offline surveys efficiently below are some tips Use the auto button to by pass all system logical checking when importing the offline data Print out the post summary report is recommended so that you can use the reference number for necessary amendments Print out the post import summary report and attach it to the correspondents survey hardcopies for future reference and amendment Chapter 6 Tasks for SIB Manager 6 1 Roles and Privilege of SIB Manager SIB Manager is the general term used to describe the users who can manage
14. categorize the survey items 2 Item Bank Item Bank provides functions for managing the folder structure and surveys Item bank is a pool for storing all surveys provided by EMB or created by schools A folder tree structure is pre defined according to the types of schools Primary Secondary and Special and the categorization of sample surveys The Item Bank folder tree has two main branches EMB and School folders Under the EMB folder the Primary Secondary and Special sub folders school type level are pre defined for placing sample surveys for different types of schools Under the school type level other sub folders e g I T are created for storing categorized surveys with different objectives Users with either Survey Item Management or Survey Management privilege can access the Item Bank A school SIB user has no rights to update either the EMB folder structure or the sample surveys under the EMB folder User s who possess es the privilege of Survey Item Management has have the full control of all survey items and surveys stored in the Item Bank However the user s who possess es the Survey Management privilege can add additional folder s update and delete the folder s created by himself herself themselves To prevent deletion of folders and surveys accidentally users are enabled to delete empty folders folders which do not contain sub folders or surveys Questionnaire s maintained in
15. the professional judgment of school users All the above point to the fact that whether the SEP can be used professionally depends very much on the users competencies both in the knowledge and skills in the design and process of an evaluation 1 4 System Components of School SEP There are two separate but similar systems one is EMB SEP and the other is School SEP In the School SEP there are six main component modules User Management UM Survey Item Bank SIB Survey Generator SG Data Capture DC Report Generator RG with Data Comparison DC features and Data Archive DA as well as a supplementary module Log Module Two special features which are Data Sharing DS and Knowledge Management KM are included in the SG module 1 4 1 User Management 1 Overview The System Administrator uses the UM functions to create user accounts to define groups and to assign privileges to the groups after installation of the SEP The user account is used for user authentication and identification during the login procedure and user authorization in the operation of other functions in the system In addition User Account Integration UAI with Other System s at schools provides functions for optional individual user account authentication in addition to the existing user account authentication method For details please refer to Appendix F as described in Administrator Manual There are two means of creating user accounts 1 using t
16. 33 33 Less than 2 hours 0 0 00 Nil in 0 00 Total Number of Respondents 3 Response Rate 2 34 The average number of hour s which you spent per day on using the computers during lessons and after school at school during the past week is Response 10 hours or more 5 to less than 10 hours 2 to less than 5 hours Appendix 4 Report Layout for Log Sheet A4 1 Item by item Comparison Report The report below compares the Key Item Major Activity to a dependent variable Duration displayed Classroom activity School works activity Self learning studying Communications Browsing Internet Listening Music Watching Mavie Playing game Learning games entertainment Others please specify 15 20 50 00 0 00 0 00 7 50 0 00 0 00 0 00 0 00 Mean of each major activity and the corresponding chart are Major activity X Minute Classroom activity School works activity Self learning studying CommunicationS Browsing Internet Listening Music Watching Movie Playing game Learning games entertainment Others please specify A4 2 Individual User Log Sheet The report below is the log sheet input by a student on 26 January 2005 Date 2005 01 26 Minute Major activity Day of the week Wednesday Tools You can select more than one item Location Subject Is there school today Yes Is this activity important How is my perfo
17. C Hybrid of Online and Offline Target User Survey Group i Input Title ii Select Questionnaire Method iii Define Start End Date iv Select Mandatory Setting v Select Do Questionnaire Mode vi Click Select User to select Target User vii Click Select User to select Survey Group Optional viii Click Preview to preview the questionnaire Optional ix Click Save Temporarily to save the information setting x To publish the questionnaire to selected target users click Publish xi To print the questionnaire click Export to RTF File and xii To save the questionnaire to SIB click Save into SIB Reference Please note that the Chinese version is missing To narrow down the search results define the Start End Date and Survey Type and click Search to find the survey 4 3 4 Create a Survey for Cross Timeframe Comparison 1 Mouse over to Survey Generator and then click Survey Generator 2 Inthe Survey Search table click Search to find the questionnaire 3 To create questionnaire click Create New Survey of the survey 4 5 Survey Title Start End Date Publishing Day I New questionnaire created at 2005 04 25 16 29 SEGRE I New questionnaire created at 2005 05 18 14 32 So eto 2005 05 18 14 34 I New questionnaire created at 2005 06 03 11 29 TEEI Jp 2005 06 03 11 31 I New qu
18. Create Survey from SIB Using the pre defined surveys in the SIB to create issue a new survey Create Survey from Scratch Create a brand new survey without retrieving the pre defined survey as draft Survey Creator The user who creates owns the survey in SEP Manager SIB Survey Item Bank SG Survey Generator ODC Offline Data Capturer DC Data Capture UM User Management SD Standard Deviation EMB DatalIt contains all surveys and survey items provided by EMB It is placed in Package the EMB website for school users to download Terms Definition Offline Data The data file contains the records which is extracted from the Offline Data File Capturer ODC Reference A system generated number for data verification after submission of offline Number surveys in the SEP A staff user who is assigned by the school is given the rights to enter the Survey Helper responses from a survey which is done in an off line mode usually in paper and pencil format by a group of respondents A user who possesses the Survey Item Bank Management privilege He Survey Item W She has the full control of all survey items and surveys stored in the SIB The anager Survey Manager can browse and copy item s in the SIB g A user who possesses a Survey Management privilege He She can urve Mi 7 create questionnaire log sheet either by composing it from the scratch or
19. Questionnaire SQ Teachers Questionnaire TQ IT Team Members Questionnaire ITTMQ Parents Questionnaire PQ IT Literacy Assessment Questionnaire LA Phase I Study ITEd Evaluation Framework 2006 Evaluative Areas ITEd Overall Study 2005 ITEd Indicators 2005 ITEd Overall Study 2005 Question Items 1 Students Perception of Learning with IT Empowering Learners with IT Learning outcomes Students perceived level s of confidence in software skills SQ Q20 LA Section 2 2 Teachers IT Competency as well as Teachers amp School Heads Perception of ITEd Teacher Empowerment Teachers Competency amp Perception of Teaching with IT Teachers IT competency level Teachers self efficacy with IT Teachers competency in software applications Teachers perception of ITEd impact Teachers belief of using IT in teaching Teachers perceived role s of using IT Perceived role s of IT Team members School Leadership TQ Q21 SITS Q3b TQ Qlg SHQ Q4 TQ Q13 TQ Q19 SHQ Q9b TQ Q11 Q20 TQ Q144 ITTMQ Q3 1 Overall Study on Reviewing the Progress and Evaluating The Information Technology in Education ITEd Projects 1998 2003 2 Phase I Study on Evaluating the Effectiveness of the Empowering Learning and Teaching with Information Technology Strategy 2004 2007 Schoo
20. Single Selection a Which of the following service s is are available in your school Please tick all applicable items C School website D Subject teaching websites or homepages Intranet for staff C Teachers homepages one or more D Intranet for students C Students homepages one or more Figure A2c Sample for Multi Selection 2 List Mode of Single Selection Question O Option de Option j des oO Option des Figure A2d Icon for List Mode of Single Selection The following are descriptions of six stages of adopting or using IT Please choose the ONE that best describes your current level of IT competence CO Stage 1 41 am aware of the availability of IT but mie dss make use of it e O Stage 2 1 am learning the basics of IT skills but often encounter difficulties when using computers Basically I am not confident in using computers El Stage 3 4 I am beginning to understand the procedures of using IT and am able to use it for performing certain tasks O Stage 4 1 feel comfortable in using IT and am confident in using it for performing certain tasks O Stage 5 1 consider IT as a commonly used tool and am able to apply it appropriately to conduct assist teaching or _Iteachinig relatod taska e CO Stage 6 4 I can use IT effectively for teaching administration and am able to integrate it into my work in an innovative way Figure A2e Sample for List Mode of Single Selection
21. Time Compulsory Setting Questionnaire Method Anonymous or Named Do Questionnaire Mode Online Offline and Hybrid of Online and Offline i e both online and offline modes and Target Respondent s 2 Create Surveys The Survey Manager creates a new questionnaire by selecting existing questionnaire or specific survey items from the SIB or creates new survey items from the scratch Existing questionnaires can be selected from browsing the folder tree structure of the SIB while specific survey items can be retrieved by searching the attributes list The Survey Generator provides tools and guides for the users to define the sequencing and numbering of individual survey items to input the description of the survey item stem and responses to assign survey target users and publish information as well as to configure the survey item setting during the creation process In addition Survey Manager can create questionnaire s for PDA However the survey item types are limited to Single or Multi selection and Standard Mode only Questionnaire s can be exported from Survey Generator as a questionnaire file More than one questionnaire can be exported at the same time within Survey Generator A questionnaire import function is also provided for importing a questionnaire file into Survey Generator for questionnaire publishing The users can create a new log sheet from the scratch or select a log sheet from the SIB Log sheets are
22. User to select Target User vii Click Select User to select Survey Group Optional viii Click Preview to preview the questionnaire Optional ix Click Save Temporarily to save the information setting x To publish the questionnaire to selected target users click Publish xi To print the questionnaire click Export to RTF File and xii Target users can response the survey within the period of defined Start End Date Survey Search Start End Date From 2006 fo2 fi0 7 to 2006 HA0 AA A Survey Type any C Questionnaire Log Sheet Title Sort by Survey Title x Show Temporarily Saved Surveys Add Questionnaire Add LogSheet 4 3 3 Create Survey from the Scratch 1 Mouse over to Survey Generator and then click Create Survey 2 Click Add Questionnaire Survey Search Start End Date f From 2006 zl foz zlo Mo 2006 HA0 AA A Survey Type any C Questionnaire Log Sheet CC E Sort by Survey Title Z PY aca cogshect_ _ 3 Select Scratch and then click OK 4 In the Survey Item table click Add 5 An interface of Survey Item Search will be displayed Survey Item Search Attributes Survey Item Stem Attributes ITEd Indicator s z ITEd Survey s x View Attribute Tree Create From Scratch i To search survey item click Search ii In the bottom of Survey Item interface select survey item s and t
23. You may choose more than one option below 3 M Educational software developed m web design software P Projection facilities e 9 video Matar of Resords i 0 IT Information Technology 1 How many computers do you have at home 1 More than 2 2 The following are descriptions of six stages of adopting or using IT Please choose the ONE that best describes your current level of IT competence 2 4 Fill in the survey form 5 To save the survey form temporarily click Save at the bottom of the page 6 A dialogue box showing successfully saved will be displayed 1 How many computers do you have at home 1 CNI oe1 The folowng are descriptions of six stages of Gaze your sure wr el of LT comp Stage 4 feel comfortable in using IT and am confident in using it for performing certain tasks Stage S I consider IT as a commonly used tool and am able to apply it appropriately to conduct assist teaching or eeaching related tasks see an es eee ee TE o e and am able to integrate it into my work in an innovative way pg 4 arin tea eran eric EA Ea celeste aon option below 3 pe m Web design software T Projection faciities e 9 video 7 Click Confirm the interface will then automatically go to the next survey form 8 Repeat steps 3 to 7 for inputting other students survey forms Optional 9 To extract the data for importation to SEP click File at the left top
24. and teaching Home ownership of computer Percentage of teachers TQ Qla SITS Qld Table 11 8 Home ownership of computer Percentage of students SQ Ql SITS QIc Table 11 8 Home Internet connection Percentage of teachers TQ QIb SITS Qld Table 11 8 Home Internet connection Percentage of students SQ Qla SITS Qlc Table 11 8 Teachers perceived level of support from school TQ Q2b Administration and Management NA Section 6 3 6 7 3 6 9 3 6 Expenditure on consumables as a percentage of total expenditure SHQ Q13 NA Table 11 7 Expenditure on computer assisted learning packages as a percentage of total expenditure SHQ Q13 Table 6 6 7 6 9 6 11 7 Average expenditure on consumables and computer assisted learning packages per student Expenditure on facilities hardware and application software as a percentage of total expenditure NA SHQ Q13 NA NA NA Table 6 6 7 6 9 6 11 7 Expenditure on facilities management amp maintenance as a percentage of total expenditure SHQ Q13 Table 6 6 7 6 9 6 11 7 Average expenditure on TSS personnel per student NA NA Average expenditure on TSS personnel per computer NA NA Total number of hours including dedicated and part time positions assigned to TSS NA NA NA Total number of workstation related TSS incide
25. both student and parent accounts at the same time the System Administrator selects the group Student and Parent For each type of users import the system requires different fields in the CSV file The system checks the selected group types and fields in the CSV file to prevent incorrect data import The system scans the CSV file to validate the content of the file and imports the user accounts if the content is valid It shows all errors with descriptions and row numbers if there is are any error s As the parent accounts are generated from the student accounts the Login ID of successfully generated parent accounts will be p student s registration number If the Integrating with Other System s is enabled additional field s is are requested in the CSV file For teacher and other user account import there is a REMOTEID field added For student user account import REMOTEID and PARENTREMOTEID fields are added A SQL statement for extracting student user accounts from WebSAMS into CSV file is provided in Operation Manual Chapter 3 3 5 The CSV file contains REMOTEID and PARENTREMOTEID fields with the value of LOGINID as the default value of REMOTEID and p plus LOGINID as the default value of PARENTREMOTEID 5 Assign Privilege Group Management provides functions for the System Administrator to assign privileges to groups in SEP There are eleven privileges in th
26. composed of three parts including a header an option reference list and a response area The header contains the general information e g date of the log sheet and the user can add survey item s from the SIB into the header An option reference list contains a time field input time in HH MM AM PM format a minute field input an integer and specific survey item s column s The time field and the minute field are optional and only one key column is to be set in the option reference list The user can define the number of sections in the response area and define a title e g Morning and a time range optional for each section 3 Assign Target Respondents The Survey Manager can select target respondents for the questionnaire The target respondents can be under System groups Form groups Class groups Privilege groups or Survey groups Sometimes these user groups do not contain the combination of users that the Survey Manager needs To facilitate the Survey Manager to collect responses from specific target respondents they can define Survey groups by selecting a list of users either manually at random or according to particular age ranges and then put these users into groups These Survey groups are Local Survey groups for this particular survey only and can be used for Cross Group Comparison in analyzing reports Special considerations are needed in assigning target respondents As groups and survey groups are used to aggrega
27. corner IT Information Technology OW many computers do you have at home 1 i ci c2 C More than 2 2 The following are descriptions of six stages of adopting or using IT Please choose the ONE that best describes your current level of IT competence 2 i Stage 1 1 am aware of the availability of IT but I rarely never make use of it iii Select Save As under the File Menu iv A Save HTML window is displayed save the file 5 4 4 Import Data from Offline Data Capturer AJ Prerequisite 1 2 To perform the steps below you should have a data file extracted from the ODC of a particular survey For details please refer to Sections on Input Named Survey Using ODC and Input Anonymous Survey Using ODC Mouse over to Data Capture and then click Offline In the Survey Search table click Search to search the survey 3 Notes 3 4 To narrow down the search results define the Start End Date and Survey Type and click Search to find the survey On the survey list click View of survey Survey Type any C Questionnaire Log Sheet Sort by Survey Tile Search Survey Title Start Date Survey Creator Questionnaire Named 2004 12 03 Administrator View Log Sheet Anonymous 2004 12 03 Administrator View Log Sheet Named 2004 12 03 Administrator view Questionnaire Anonymous 2004 12 03 Administrator jie In the
28. e g School based Surveys has been created for this purpose Users can construct a folder structure according to a school based convention e g by subjects or by classes under this root folder Within the dynamic environment provided by the system the SEP may also be used in other school self evaluation activities not restricted to ITEd in schools 1 3 5 Limitations The SEP Project Team has always aimed at rolling out a stable user friendly and extensible platform on ITEd for schools self evaluation Given the constraints on the resources and requirements of the project there are however some limitations when using the SEP for schools self evaluation For example the Report Generator can only cope with basic statistics of data analysis High level analysis such as correlation and inferential testing are beyond the scope of this platform as such analysis demands users professional knowledge in evaluation and statistics Moreover the validity and reliability of other surveys created by school users are not guaranteed as they are dependent upon users professional knowledge in the design and implementation of a survey Similarly although the SEP will be bundled with some templates which demonstrate the procedures of retrieving useful information within and across surveys for common scenarios concerning the establishment of an individual school s ITEd profile whether such information is used meaningfully depends very much on
29. for Advanced Mode 1 Since the implementation of IT in Education have you received any professional IT training development from the following institutions If YES did you consider this training effective in helping you improve your teaching school administration or management work e 2 Professional Improvement m teachmg 4 tranung school administration or management work development received g No Yes Very Effective Average Not very Not effective o effective effective at all a4 Your school Oe Oe oe Ole Ole He Ole b EMB Formerly ED e Oe Oe Oe Oe Oe Oe Ole cHKedCity HKedCitynet e Oe Oe Oe Oe Oe Oe Oe dTertiary institutions e g The HongKong Polytechnic Oe Oef Oe Oe Ole Oe Oe University Hong Kong Institute of Education e e4 Non profit making organizations e g Caritas Oe Oe Oe Oe Oe Ce Oe f Commercial organizations e g computer schools Oe Oe Oe Oe Oe Oe Oe g Others Please specify __ Z O ge Ole Ole Ole Ole Figure A2m Sample for Advanced Mode 1 3 Advanced Mode 2 Level of ability to complete the taske Rermarke i le Assessmente J i Prompt 0 Unable to complete the task ees rr N e Ku the computer I find out the location of the Power buttone e eee Pf Pf e 2 press the Power buttone ee pe e pe pe T al l eeds mie eeoa ft LTP keypads in the ke board a a a keypads in
30. if they have already published the questionnaires in the KM Questionnaire set In addition cross timeframe comparison reports are available for Results Summary and Self Evaluation Rubric reports If schools publish all questionnaires within a KM Questionnaire Set every year they can view the trend development of various areas of their schools by using the cross timeframe comparison reports 4 6 3 Understand Data Collection Requirement File EMB will collect responses from appropriate schools based on the KM Questionnaire set s A Data Collection Requirement file which includes selected questionnaires instructions target groups and expected response rate per questionnaire will be prepared by EMB and schools should import the requirement file into the School SEP so that they can extract responses from relevant published questionnaire s subsequently Schools should follow the instructions provided by EMB to publish relevant questionnaires to selected respondents as appropriate After completing all questionnaires stated in the requirement file schools can export the responses to a response data file and send the data file to EMB For detailed procedures please refer to Operation Manual Section 5 35 Chapter 5 Tasks for Survey Helper 5 1 Roles and Privilege of Survey Helper Survey Helper is the general term used to describe the users who help to input results of the surveys that are conducted in Offline Mode The Survey Helpe
31. of survey in online mode target respondents fill in the surveys through the web interface The web interface is similar to that for the on line data entry mode Survey results input in both online and offline means can be updated in the web interface with verification by respective reference numbers 2 Online Data Capture The Survey Helper can input offline completed surveys named surveys and offline completed surveys anonymous surveys through the web interface by selecting a particular target user group The system shows a list of errors when there is any problem with the responses e g Empty implies no response in compulsory survey item The Survey Helper can edit the record again by clicking the Modify button or accept the problem s by clicking the Accept button A reference number is generated and displayed for future reference The Survey Helper can select a particular survey by retrieving its reference number and the responses if necessary 3 Offline Data Capturer With a standalone application the Survey Helper can input responses using an interface similar to the online survey The Survey Helper should firstly select the survey to be completed offline and generate download the standalone application with data such as target groups and respondents information related to the survey from the Data Capture The Survey Helper can make use of the application to input survey responses in any workstation without net
32. offline means in the survey setting For inputting the named survey forms you are recommended to sort out hardcopies of the survey forms according to the class es and class number s before inputting them to the SEP For inputting the Anonymous Surveys you are recommended to sort out hardcopies of the survey forms sequentially before inputting them to the SEP so that the input sequence is the same as the filing sequence of the survey forms 5 3 Data Capture 5 3 1 Online Data Capture for Named Survey 1 Mouse over to Data Capture and then click Online 2 In the Survey Search table click Search to search the survey 3 In the survey list click View of the named survey 4 To select respective users survey forms select the group s class es and then select his her name s 5 Click OK Data Capture gt Online gt Questionnaire Questionnaire Named Questionnaire Method Named Start End Date From 2004 12 03 To 2004 12 09 Do Questionnaire Mode Hybrid of Online and Offline User Group 1A User IAOIAU YEUNGPO YAN gt 6 The survey form of the user with the user name shown at the right top corner of the survey form will be displayed Questionnaire Named User 1401 4U YEUNG PO YAN IT Information Technology 1 How many computers do you have at home 1 Nil o1 o2 More than 2 2 The following are descriptions of six stages of adopt
33. s of Item Responses i e options to one For open ended survey items please set the length of the text field to 10 or less For Standard Mode use short forms in Item Response and provide the full description in the item stem Users should note that Pocket PC version 2003 is recommended for administering PDA questionnaire You may experience slow processing speed if Pocket PC 2002 is used Please upgrade your Pocket PC to version 2003 if possible To login SEP with PDA users should access the PDA login page The URL is http domain_name sep pocketpc PDA questionnaire with existing survey items PDA questionnaire with customized survey items 4 What is are your favourite hobbfies O Football O Basket Ball E Badmin 2 How many computers do you have at home Nil 1 c 3 Do you consider the following computer facilities support in s sufficient for supporting your leaming Sufficient Average O Computers type number Bandwidth for accessing the Intemet Software type number Peripherals e g printer Technical support Others Please specify OTOOTO OTe keh one Compulsory PDA 02 4 How many computers do you have at home oO More than 2 2 What is are your favourite hobb ies J E Football O Basket Ball O Badminton 3 Do you consider the following computer facilities support in school suffic
34. solicits immediate responses to a survey from the respondents whereas the latter is used mainly to record on the spot events or performances in a school activity 1 Questionnaire Layout in SEP Named New questionnaire created at 2004 12 31 12 27 testing 123 1 Have you applied IT to the following activities School administration management Discussing teaching related matters with teachers Using the Internet for inter school communication and joint school activities Using E mail discussion forums to communicate with students Communicating with parents through E mail Research analyze school data or data arising from school activities Teaching Others Please specify 2 Since the implementation of IT in Education have you received any professional IT training development from the following institutions If YES did you consider this training effective in helping you improve your teaching school administration or management work 010 0 10 0 0 0 0 010 010 0 0 0 0 O10O10 0 0 90 0 0 0 0 0 0 0 0 0 0 sfjoj s j olajojoja a Your school b EMB Formerly ED e c HKedCity HKedCity net o 6 e e 6 e 2 Log Sheet Layout in SEP Survey gt Survey j Date 2005 1 9 Day of the week Sunday Is there school today C Yes No Activity Duration i Tools Location Subject Is this How is my Do I like this starting time minute You can select activity performance activity more
35. than one important item 1 Nil 1 Strongly 1 Web browser 1 In school lesson Please refer to 1 Not important 1 Very bad 1 Strongly 2 Less than 1 aoe 2 E mail 2 Out of school fable of 2 Not very 2 Bad dislike Subject islik hour 2 Di lesson important 2 Dislike 3 1cQ 3 Average 3 1 to less 3 Average 3 Your own home 3 Average 3 Average than 2 hours 7 4 Word 4 Good 4 Like processor 4 Home other than 4 Important 4 Like 4 2 to less your own 5 Excellent than 3 hours 5 Strongly like 5 Spreadsheet 5 Very 5 Strongly like 5 Community Youth important 5 3 to less 6 Presentation centre than 4 hours softvare 6 Web bar 6 4 to less 7 Audio video than 5 hours software 7 Others please specify 7 5to less 8 PC games ea 9 others please 8 10 hours or specify more CE C mns m E O O i m 0O E Add a New Row nme O BHF O pm mins Cl a O means this item must be entered 3 2 2 Online and Offline Modes of Operation To conduct survey in SEP there are two modes Online Mode and Offline Mode to facilitate the operation of individual schools Online mode means that the respondents can respond to the survey and submit the responses to the SEP through the web interface directly Offline mode means that the survey responses are input into the SEP by a Survey Helper By selecting the H
36. the Survey Item Bank in the SEP The SIB Managers are probably the teachers who have authority to delete ALL surveys and survey items in the Survey Item Bank SEP System Administrators are recommended to assign one person as the SIB Manager this person can be either the System Administrator himself herself or a teacher The roles of the SIB Managers are as follows Maintain the Item Bank in SIB Define the Attributes according to the operation of the school Maintain Survey Item Bank in SIB Import updated version of EMB Data Package to the EMB folder of the Item Bank Import Export questionnaire s into from the SIB The SIB Managers should have the privilege Survey Item Bank Management to access the following menu buttons in the SEP Figure 4 1 Survey Item Bank Survey J f t 4 Ft Survey Figure 6 1 Menu buttons for the Survey Item Bank Managers 6 2 Recommended Strategies to Maintain Survey Item Bank As the Survey Item Bank is a common area for Survey Manager to store and retrieve surveys and survey items a set of strategies is recommended for school to manage the Survey Item Bank efficiently Assign one person to manage the Survey Item Bank so as to keep the consistency of folder structure attribute This person can be either the system administrator or a teacher Only he she has the full right to create delete edit folder and attributes in Survey Item Bank
37. this User Guide This User Guide provides an overview of the functions and features of SEP Detailed instructions for using the SEP are provided in the Operation Manual The target readers of the User Guide are the System Administrator Survey Item Manager Survey Helper and Report Viewer of respective schools Chapter 1 Introduction to SEP 1 1 About SEP To facilitate self evaluation on Information Technology in Education ITEd in schools the Education and Manpower Bureau EMB has commissioned the Hong Kong Institute of Education HKIEd to develop a user friendly and extensible self evaluation platform SEP for all school sectors Primary Secondary and Special in Hong Kong Based on the survey tools developed under the Overall Study conducted by the Hong Kong Polytechnic University PolyU the Project Team of the HKIEd has designed developed implemented and rolled out a stable user friendly and extensible platform on ITEd for schools self evaluation It is expected that the SEP will help schools to make full use of information technology facilities and resources develop sound policy and planning in promoting the use of technology in education and implement ITEd in schools 1 2 Terminology As a Start it is necessary to have a mutual understanding of the term survey with the readers A survey in this context is defined as an instrument used to collect information for a particular purpose There are two major types
38. to the operating class levels Class Group type is used to group students into classes and schools can define Class groups according to the operating classes Privilege Group type is used to assign specific access rights to a list group of users The System Administrator can create user groups with various combination of privileges assigned Survey Group type is used to group users with common properties e g students with computers at home and student without computers at home for group comparison in a survey analysis With the exception of System Group type the System Administrator can create groups under the Form Group type Class Group type Privilege Group type and Survey Group Type according to operation in schools Group s can be created through the web interface Additional procedures are needed for maintaining groups under the Class Group type Form groups and Class groups should belong to a particular school year to form a unique group identity e g 2004 05 1A Codes CLASSLVL and CLASSCODE must be assigned to these groups for duplicate creation in the same academic year in SEP In spite of performing these procedures when maintaining Form groups and Class Groups on the web interface the mapping of school year assigning group code and creation of all Form groups and Class groups can be done automatically through CSV file importation of student data During the procedure of importing
39. 3 Table 6 11 7 11 9 12 effectiveness in ITEd by teachers Teachers perception of impact of TQ Q19 SHQ Q9b Table 6 14 5 7 14 5 9 18 19 ITEd 11 21 Teachers belief of using IT in TQ Q11 Q20 NA Section 6 3 1 7 3 1 9 3 1 teaching Table 11 23 11 35 Teachers perceived role of using TQ Q14d NA Table 6 17 7 17 9 23 11 24 IT Perceived roles of IT team ITTMQ Q3 Section 6 4 3 7 4 3 9 4 3 Goal 2 Empowering Teachers with IT Teachers will be provided with professional development opportunities and support to undertake the challenge of using IT for curriculum and pedagogical innovations and to facilitate guide administer and assess learning in ways that align with the goal of the Curriculum Reform Support structures and mechanisms will be developed to foster the development of online and off line communities of practice for teachers to exchange experience and good practices collaborate in curriculum and pedagogical innovations as well as undertake action oriented research School Leadership Time spent with IT at school by SHQ Qle NA Section 6 1 3 7 1 3 9 1 3 school head Table 11 10 Time spent with IT at home by SHQ Qlc NA Section 6 1 2 7 1 2 9 1 2 school head Table 11 10 IT facilities used by school head NA NA NA Activities with IT at school by SHQ Q2 NA Section 6 1 3 7 1 3 9 1 3 school head A
40. 4 P5 S5 E5 TQ1 1c E8 THQ10c 15 P6 S6 E6 2 E6 3 SQ12c E6 1 SQ1 lc 16 P6 S6 E6 2 E6 3 SQ13a b E6 1 SQ12a b E6 4 6 5 E6 6 SQ 14a b 17 P6 S6 E6 2 E6 3 SQ13c E6 1 SQ12c E6 4 6 5 E6 6 SQ 1 4c 2 Context Dimension 4 Digital Resources amp Infrastructure Types quantity and quality of resources and support 18 P6 S6 E6 2 E6 3 SQ13e E6 1 SQ12e E6 4 6 5 E6 6 SQ14e 19 P6 S6 E6 2 E6 3 SQ 13f E6 1 SQ12f E6 4 6 5 E6 6 SQ 14f 20 P6 S6 E6 2 E6 3 SQ 13d E6 1 SQ12d E6 4 6 5 E6 6 SQ14d 21 P5 S5 E5 TQ13a b E8 THQ12a b 22 P5 S5 E5 TQ13c d E8 THQ12c d 23 HSQ6b 24 HSQ6c 25 P6 S6 E6 2 SQ7f E6 1 E6 3 SQ7h E6 4 6 5 E6 6 SQ8h 26 P5 S5 TQ7g E5 TQ7i E8 THQ6g 27 ITQS 28 P6 S6 E6 2 SQ7a b E6 1 E6 3 SQ7a b f 2 E6 4 6 5 E6 6 SQ8a b f g 29 P6 S6 E6 1 E6 2 E6 3 SQ7c E6 4 6 5 E6 6 SQ8c 30 P5 S5 E5 TQ7a c E8 THQ6a c 31 P5 S5 E5 TQ7e E8 THQ6e 32 HSQ6d 33 ITEdInfoQ3 5 34 P6 S6 E6 2 E6 3 SQ9a bi E6 1 SQ8a bi E6 4 6 5 E6 6 SQ10a bi 35 P5 S5 E5 TQ7b 9b E8 THQ6b 8b 36 HSQ6e 37 P5 S5 E5 TQ9a E8 THQ8a 38 P6 S6 E6 1 E6 2 E6 3 SQ7d E6 4 6 5 E6 6 SQ8d 39 P5 S5 E5 TQ7f E8 THQ6f 40 HSQ6f 41 HSQ6g HQ10 42 P6 S6 E6 1 E6 2 E6 3 SQ7e E6 4 6 5 E6 6 SQ8b 43 P6 S6 E6 1 E6 2 E6 3 SQ7b E6 4 6 5 E6 6 SQ8b 44 P5 S5 E5 TQ7c E8 THQ6c 45 HSQ6h HQ7 46 P5 S5 E5 TQ7d E8 THQ
41. 6 7 36 9 44 11 33 knowledge and technical skills Student perceived confidence in ITLA Section 2 SQ Q20 Section 11 1 5 Table 6 35 software skills 6 37 7 35 7 37 9 43 Information Literacy problem SQ Q28 SHQ Q9c Table 6 39 41 7 39 41 solving TQ Ql4e 9 49 51 11 34 SQ Q13b 27 Learning with IT Time spent with IT at school by SQ Q 2 ITADL Section 11 1 1 students Students use of IT during lessons ITADL ITADL Table 6 32 7 32 9 40 11 9 Time spent with IT at home by SQ Q 1b ITADL Section 11 1 1 Table 11 12 students 11 13 11 14 IT facilities used by students SITS Q 2a SQ Q21 Table 6 34 7 34 9 42 Educational software used by SITS Q 4d SQ Q20 Table 6 35 7 35 9 43 students IT Activities at school by students SQ Q4 SQ Q13c 14b 23 Table 6 24 6 30 1 7 24 Goal 1 Empowering Learners with IT Students will acquire the necessary skills knowledge and attitudes for lifelong learning and creative problem solving in the information age They will use IT as an information retrieval knowledge enquiry communication collaboration analytical and personal development tool eacher Empowerment ITADL 7 30 1 9 3f 9 39 Time spent on various IT activities ITADL ITADL Table 11 9 11 32 by students IT Activities outside school hours SQ Q 17 23 ITADL Table 6 8 7 8 9 8 11 27 11 32 by students School Curriculum IT as KLA IT curriculum SITS Q5a SHQ Q6 Section 9 3 2 T
42. 6d 47 HSQ6i HQ8 Types of ITEd resources and ways of use 1 HSQ6j HQ5 ITQ6 2 ITQ7d 3 ITQ7b 4 ITEdInfoQ2 5 HSQ8c 6 P5 S5 E5 TQ19e 7 ITQ4k 8 ITQ7c 3 Process Dimension Types ways and 1 P6 S6 E6 2 E6 3 9b E6 1 SQ8b frequency of use E6 4 6 5 E6 6 SQ10b 2 P6 S6 E6 2 E6 3 9a bi E6 1 8a bi E6 4 6 5 E6 6 SQ10a bi 3 HSQ6k 4 P5 S5 E5 TQ8a c E8 THQ7a c 5 P5 S5 TQ7h 8d E5 TQ7j 8d E8 THQ6j 7d 6 P6 S6 E6 2 SQ7g 8f E6 1 SQ7i E6 3 SQ7i 8h E6 4 6 5 E6 6 SQ8i 9h P7 S7 E7 1 E7 2 PQ2 7 P6 S6 E6 2 SQ8e E6 3 SQ8 E6 4 6 5 E6 6 SQ9g 5 School School ITEd 1 HSQ8a HQ16 Technology innovation 2 P4 S4 E4 1 ITQ31 E4 2 ITQ3j using Culture 3 HQ8 and School ITEd School ITEd 1 HSQ8b HQ17 Development innovation 2 HQ16 sharing and 3 P4 S4 E4 1 ITQ3a m E4 2 ITQ3a n collaboration 4 P4 S4 E4 1 ITQ3j E4 2 ITQ3k among schools 5 P5 S5 E5 TQ29 E8 THQ26 6 PS5 S5 E5 TQ19d School ITEd 1 P5 S5 E5 TQ18 E8 THQI7 innovation 2 HSQ8d sharing and 3 P4 S4 E4 1 ITQ3i E4 2 ITQ3j HSQ6d collaboration 4 SS ES5 TQ18b E8 THQ17b among teachers The use of ITin 1 P6 S6 E6 2 E6 3 SQ19 E6 1 SQ18 daily practices of E6 4 E6 5 E6 5 SQ21 a school 2 P5 S5 E5 TQ27 E8 THQ24 3 HSQ8e 1 Students Information 1 P6 S6 E6 2 E6 3 SQ10a b E6 1 SQ9a b Learning processing skills E6 4 E6 5 SQI1a b 12a b A
43. 8 THQ5 HSQ2h P5 S5 E5 TQ30c P5 S5 E5 TQ6g 30d E8 THQS5 g HSQ2i Student centred learning environment with IT 1 2 3 4 5 6 7 8 9 P5 S5 E5 TQ19a P5 SS E5 TQ4c E8 THQ3c P5 S5 E5 TQ4b E8 THQ3b P6 S6 E6 2 E6 3 SQ15b ci E6 1 SQ14b ci E6 4 E6 5 SQ16b ci P5 S5 E5 TQ14b E8 THQ13b P5 S5 E5 TQ17a E8 THQ 16a P5 S5 E5 TQ10g 17b E8 THQ9 16b P5 S5 E5 TQ17c E8 THQ16c P5 S5 E5 TQ19b a es ae ee 10 HSQ2j 11 HSQ2g k 12 P5 S5 E5 TQ30b h 1 Students Learning Outcomes in different Key Learning Areas and the Development of Generic Skills 4 Outcome dimension Learning about IT IT Learning Targets 2 3 4 5 6 7 8 9 P6 S6 E6 2 E6 3 SQ16 E6 1 SQ15 E6 4 E6 5 SQ18 P6 S6 E6 2 E6 3 SQ17 E6 1 SQ16 E6 4 E6 5 SQ19 HSQla P6 S6 E6 2 E6 3 SQ20 E6 1 SQ19 E6 4 E6 5 SQ22 HSQIg P6 S6 E6 2 E6 3 SQ14a 19 E6 1 SQ13a 18 E6 4 E6 5 SQ16a 21 P5 S5 E5 TQ19c HSQIc e P6 S6 E6 2 SQ 14a 15ai ix 19 E6 1 SQ13a 14ai ix 18 E6 3 SQ14a 15ai x 19 E6 4 E6 6 SQ16a 17ai xiv 21 E6 5 SQ16a 17ai xv 21 10 P6 S6 E6 2 E6 3 SQ3a 11e 22 E6 1 SQ3a 10e 21 E6 4 E6 5 SQ3a 13e 24 11 P6 S6 E6 2 E6 3 SQ21 E6 1 SQ20 E6 4 E6 5 SQ23 12 P6 S6 E6 2 E6 3 SQ21 E6 1 SQ20 E6 4 E6 5 SQ23 Codes for Indicators Survey Items P Primary School Sector
44. ERMEI 2004 2004 12 17 Oo E 7 S25 SSR AH S BAE 2004 2004 12 15 BB ITA RisaisRK 2004 2005 01 09 iq eee pee 2004 2004 12 20 f older s 5 Questionnaire s 1 Log Sheet s i Expand the EMB gt Primary gt ITEd directory ii To select a questionnaire check the checkbox of the questionnaire named NESH HAA 2004 and then click Select 5 A Basic Information table will be displayed To modify the questionnaire content click Update Survey Items 6 A list of survey items of the questionnaire will be displayed survey Items O O O PESEN Edit DOREREE GSHPRASE Eat D Pre WTS B CHER eB SASH Ee SSSA A Edit MRRP AS ABS Edit e SEAS BAR RASH TARRASA ER aA Edit Delete PRAVRF iB FAS SBS EERE TAHERE Edit Delete PEF Ae AEE BS ike8 SEM EN Edit PAS AAO TF PRS AA Edit D PRASHAR ETHE Edit PAS REA BEE IM BR FIRSTS RRS eS CS AAea ARAT Euit D PARAS MET Stee SA AA BERS aE Euit PAGES NS Ce AA BRAS Edit n PRALBLAT BRASA RSS FOE ARES Edit D PRBBE ABS AAR HA0 BF HR EH LT ATS AS AEFI ENS 7 Edit PPAR Bis ARES METRANA Edit D Add HOKE Cancel i To delete unwanted survey item click its Delete button Optional ii To edit survey item click its Edit button Optional 7 iii To add additional survey item s click Add on the right bottom corner Optional iv To search surve
45. Identity f academic year A folder located in the Item Bank It consists of pre defined sample surveys EMB Folder provided by EMB A folder located in the Item Bank It is used for maintaining school based School Folder surveys that are created by responsible personnel such as teachers head s at schools Terms Definition Attribute List An attribute system is used for survey item categorization and searching There are two types of attributes the first type includes those pre defined by the SEP e g clustered or enhanced surveys are grouped by themes and the second type includes those created by individual schools e g school based surveys may be attributed by subjects or classes Attribute A quality or characteristic used to categorize survey items in the SEP Val A refined characteristic under the defined attribute It is used to categorize alue survey items in the SEP A refined characteristic under the defined values It is used to categorize Sub Value f survey items in the SEP Item Bank It is used for organizing surveys in the SEP Survey Item An individual survey question Item Stem It can be used as a description question part of a survey item Please refer to the Operation Manual for details Item Response Selection Mode The option for a survey question A setting to define if the survey item is a single choice or multiple choice question
46. Information search e g using search engine N 0 0 Information selection N 0 0 Information collation and analysis e g using spreadsheet N 0 0 P3 Reporting and Presentation e g PowerPoint and website presentation N 0 0 A3 4 Self Evaluation Rubric Self Evaluation Rubric Context Digital Resources amp Infrastructure School ITEd Curriculum School Leadership School Professional Development in ITEd Training Opportunities School Technology using Culture and School ITEd Development Input Community wide Support amp Parents Involvement Students Perception of Learning with IT Teachers IT Competency as well as Teachers amp School Heads Perception of ITEd Output Students Learning Outcomes in different Key Learning Areas and the Development of Generic Skills Process Students Learning Activities with IT Teachers Pedagogical Practices with IT A3 5 Attributed Questionnaire Item Attributed Questionnaire Item Attribute type Frequency of students use of computers in school The average number of hour s which you spent per day on using the computers during lessons and after school at school during the past week is C 10 hours or more Sto less than 10 2 to less than 5 Less than 2 hours Nil hours hours Number of Response s 3 Response Percentage 10 hours or more 0 0 00 5 to less than 10 hours 2 66 67 2 to less than 5 hours 1
47. Manager can first select the survey item to a survey edit the survey item and then save it to the Survey Item Bank 6 8 Import updated version of EMB Data Package to the EMB Folder of the Item Bank The SIB Managers can import the EMB Data Package to the EMB Folder of Item Bank Download and importation of EMB Data Package is needed when EMB announces that new version of Data Package has been uploaded onto EMB website The SIB Managers are recommended to keep backup copies Usually the format of Data Package is as below Version 2 EMB SEP DATA v2 month year of release Version 3 EMB SEP DATA v3 month year of release 6 9 Import Export Questionnaires into from the SIB The SIB Manager s can export questionnaire s from the SIB Multiple questionnaires can be exported at the same time if they are located in the same folder He She can also choose to import questionnaire s into a specific folder of the SIB 6 10 Practical Tips Below are some tips to assist the SIB Managers to manage the Survey Item Bank efficiently Develop a guide advising the Survey Managers to use appropriate attributes folders to categorize the survey items surveys Define a scheme to show how the Survey Managers can request for new Attributes and folders Create a Temporary attribute for the Survey Managers to save the survey items so that they can access the Survey Item Bank to define the attributes later on Chapter 7 Help and S
48. Questionnaire Method Named Start End Date From 2004 12 20 To 2005 01 31 Do Questionnaire Mode Hybrid of Online and Offline Upload Offline Data File OK Auto ff OK Manual Search Record by Reference Number Reference Number Download Log Download Ofline Data Capturer 5 The following dialog box requests you to Save Open a file Click Save to save the file to your workstation WA offlineDataLog 107434587 csv 82U Microsoft Excel Comma Separated Values File 136 6 Open the file to view the log record S BRO REO WAO AAD HAO IAM BAO AEW HAD i Relay ARAB 1 3 Kwan 3 2 2005 20 35 E G 4 Kwan 3 2 2005 20 40 O _ 3 5 Kwan 3 2 2005 20 40 E 5 6 Modify Named Survey 1 Mouse over to Data Capture and then click Online Offline 2 In the Survey Search table click Search to search the survey 3 On the survey list click View to view the named survey 4 To select individual user survey first select the group class and then the name of the target user Named 2 Questionnaire Method Named Start End Date From 2005 10 21 To 2005 10 21 Do Questionnaire Mode Offline User Group tA User mao S1A01 7 Search Record by Reference Number Reference Number Download Log Download Ofline Data Capturer 5 Modify the survey and click Save to save the amendments 5 7 Amend Surveys Using Reference Number 1 Mouse over to Data Capture
49. Self evaluation Platform SEP on Information Technology in Education ITEd for Schools User Guide Mar 2006 Version 3 0 Table of Content About this User Guide ssseoecssssececssoocsesssooecssssocecssssccecsssoossecssosesssssesesssss 0 Chapter 1 Introduction to SEP eesssooecssosecesssooecsessocecssosccecssooesesssooeesssss 7 EL CABGULS EP sit ecsyssdcwstes th ctstsicte codes sceouculss E E E Ee 7 l2 SRCRMMINIOIO Syo r e tar ec det nha hccs lab e acne ace ne 8 1 3 Basic ONC Sis osno oeer E EEE RE ESEESE 9 1 3 1 VAL AACE ACY tse sas Deh r a ne ah eg O E E 9 1 3 2 WSO re Rien HESS gegen ears atten site a E E aS 9 LZdCDe RADII Ly escciesae A E tace ces ouatrviav es oos A E TER 10 1 3 4 Extendibilitys sissies iwavaies do ssdesvseasad eR E R naan dessa 10 1 3 5 EtA ONS a e E AR tena 10 1 4 System Components of School SEP ssseseesseeessesesssersseseesserssee 12 1 4 1 User Management on cucets3 ices r a a E meen deacaes T 12 1 4 2 Survey Item Bank csore stesse en na E R d a E 18 1 4 3 S rvey Generat r eare hiccup Sd a e a es a a a i 20 1 4 4 Report Generatok cnedha e see a a a 23 1 4 5 Data Cape O R A eee 25 1 4 6 Do SURVEY on henne p e aes A eee 27 Chapter 2 SEP Website sesooesssocecssssooecssooececesooccsesscocessoocccecssoossesssoseses 20 2 1 EMB Data Package Download 0 0 c cc eeeecceesseceeeeeeeeeeeneeeeenneees 29 2 2 SEP Documents Download essseesseesseesseesseesseesseessrsserssers
50. Special considerations should be made before creating the survey from the SEP The Survey Managers are recommended to collect prepare information for the four main areas before using the SEP to create a survey With the required information the Survey Managers can easily identify the efficient ways to create the survey in the SEP Design the Survey Decide Required Reports for the Survey Define the Strategy of Target Respondents Selection for Required Reports Mode of Conducting the Survey 4 2 1 Strategies when Designing the Survey To create a survey efficiently in the SEP what we need to do first is to identify what is available in the SEP and then decide on the method used to create the survey in the SEP The Survey Managers should find out the available surveys and individual survey items that can be used in the to be created survey in the following areas of the SEP Pre installed surveys and surveys in the EMB folder and School folder of the Item Bank Individual survey items stored in the Survey Item Bank Then the Survey Managers can decide how to create the survey There are three ways to create a survey in the SEP as shown below Create the survey from the scratch this method should only be used when none of the available surveys matched with the to be created survey Create the survey from SIB this method is recommended when there is a similar survey found in EMB folder or school folde
51. Survey Item Bank can be exported as a questionnaire file More than one questionnaire can be exported at the same time within Survey Item Bank A questionnaire import function is also provided for importing a questionnaire file into Survey Item Bank 3 Attributes Attributes List provides functions for managing the attributes An attributes system is used for survey item categorization and searching There are two types of attributes the first type is those pre defined by the SEP e g surveys are grouped by themes and the second one is those created by the school e g school based surveys are grouped by subjects or classes Users can add update and delete these attributes Values sub values can also be added under these attributes to form an attribute hierarchy Besides a function is provided for re construction of attributes system by moving a branch of attributes to another branch However attribute s marked with in the Attribute List are pre defined by EMB These attributes cannot be edited and deleted 4 Survey Item Survey Item provides functions for managing survey items There are ten types of survey items which include Single Selection Multiple Selection List Mode of Single Selection Multiple Column Selection Grouped Single Multiple Selection Standard Mode Advanced Mode 1 Advanced Mode 2 Advanced Mode 3 and Advanced Mode 4 that can be created in SEP School SIB users can add copy and edit surv
52. User mode require the Survey Helper to input the survey for them in offline means The other users can response the survey via the web interface Then the survey manager can define Start End Date of the survey ii Publish the survey and notify respective users to response to the survey in the SEP iii Download the survey by clicking Export to RTF The Survey Manager can format the exported survey e g add school letter head iv Print and distribute hardcopies of the survey to target respondents under the Offline User list v Collect the completed surveys from respondents by groups and classes vi Before inputting the survey using the Offline Data Capturer ODC or web interface Survey Helpers are recommended to further sort the survey according to students classes and class numbers for Named Survey vii Download the ODC and use it to input survey responses for users OR Input the survey via the web interface of Data Capture viii Print out the post importation summary i e the list of imported surveys reference number and pack it with hardcopies of the survey for future verification ix Use reference number to retrieve the survey for modification if necessary x After the close of the survey according to its defined End Date the results of the survey will be available in the Report Generator 3 2 3 Data Analysis and Report Generator The Report Generator RG is responsib
53. able 6 18 19 TQ Q14a e Select 6 40 7 18 19 7 40 9 50 computer subject SQ Q6 13 Select computer subject ITADL Adoption of IT across KLA IT SHQ Q6 TQ Q 8 12 14b c Section 11 1 1 integration SQ Q 13c Table 6 18 9 6 26 7 7 18 9 ITTMQ Q 5a 7 26 7 8 1 2 ITADL T 2 Teaching with IT activities using IT Time spent with IT at school by TQ Qle SQ Q7 Section 6 1 3 7 1 3 9 1 3 teachers Table 11 11 Time spent with IT at home by TQ Qic Section 6 1 3 7 1 3 9 1 3 teachers Table 11 11 Types amp frequency of IT facilities TQ Q2a SITS Q 2a iv Table 6 25 7 25 9 32 3 used by teachers Software types amp frequency used TQ Q12 NA Table 6 21 7 21 9 26 by teachers Activities with IT at home by TQ Qid NA Section 6 1 3 7 1 3 9 1 3 teachers Pedagogical uses of IT by teachers TQ Q8 10 SQ Q13 d 14b Table 6 22 7 22 8 1 2 11 9 11 25 amp 27 Teachers perceived satisfied TQ Q19 SHQ Q9b Table 6 15 7 15 9 19 9 20 11 26 Teacher Competency amp Perception in Teaching with IT members Teachers IT competence level TQ Q21 SITS Q3b Table 6 9 7 9 9 9 11 15 Teachers self efficacy with IT TQ Qlg SHQ Q4 Section 6 2 1 7 2 1 Table 6 10 7 10 9 10 11 16 17 Teachers competency in software TQ Q13 NA Section 6 2 1 7 2 1 9 2 1 applications Table 11 17 Professional development types amp TQ Q4 SHQ Q
54. ailability of IT but I rarely never make use of it C Stage 2 1am learning the basic of IT skills but often encounter difficulties when using computers Basically I am not confident in i using computers Stage 3 am beginning to understand the procedures of using IT and able to use it for performing certain tasks Stage 4 feel comfortable in using IT and am confident in using it for performing certain tasks co Stage 5 consider m as a commonly used tool and am able to apply it appropriately to conduct assist teaching or teaching i related tasks Stage 6 I can effectively use IT for teaching administration and am able to integrate it into my work in an innovative way 3 What kinds of IT software hardware peripherals were used in the lesson You may choose more than one option below 3 Educational software General software M Educational software developed by m Web design software Hardware and peripherals i Fill in the survey ii To save the survey click Save at the bottom of the page iii If there is any empty response in the compulsory survey item s a dialogue box will pop up a list of survey items with problem s for your quick N reference 1 Please select an option 2 Please select an option 3 Please select at least one options 4 Please select an option Please select an option Please select an option Please select an option iv To ignore
55. anager extracting an existing survey from the SIB All in one The overall report is shown on the same page view Click to view The overall report of a specific survey item is shown when a user clicks the View Overall Report button for each survey item Cross It is data comparison between among two or more questionnaires of the Timeframe same published questionnaire across different time frames Individual A report that shows all the log sheets activity records of an individual Report student Item by item Comparison A comparison report is for the comparison of the key item independent variable and another item dependent variable of a log sheet Cross Group It is the data comparison between among different groups for the same Comparison questionnaire It is the data comparison between among survey items across different Cross Item i f questionnaires The survey items to be compared in Cross Item Comparison Comparison must be of the same type and with the same number of responses Overall A report consists of the question s statistical data and chart s of survey Report item s Appendix 2 Survey Item Types A2 1 General Type 1 Single or Multi Selection Question Option O Option O Option Figure A2a Icon for Single or Multi Selection How many computers do you have at home 1 co Mil m1 ce 6 More than 2 Figure A2b Sample for
56. anced Mode 4 5 Advanced Mode 4 ltem A BE Figure A2r Icon for Advanced Mode 5 b Computing network facilities installed in locations please fill in numbers 1 Locatione Computers LCD Projectors Network portse General classrooms e Gi Computer rooms 8 id MMLC 8 Gv ITLC 8 G Library 8 vi Special rooms for educational purposes e Crit Staff rooms 8 viii General office Gx Others e g assembly hall 8 Figure A2s Sample for Advanced Mode 5 Appendix 3 Report Layout for Questionnaire A3 1 1 same interface Number of Response s 7 emeance a 2 9 a b e e t Overall Reports All in one Mode ALL survey items table of statistical results and chart are displayed in the Teaching Newer Ret Count Percentage Count Percentage Count 1 100 00 9 0 00 0 6 0 00 1 100 00 0 6 6 00 1 100 00 6 o 0 00 1 100 00 o 0 0 00 1 100 00 0 0 0 00 1 100 00 0 0 0 00 1 100 00 0 0 0 00 0 0 00 0 a School edirerustration management Have you applied IT to the following activities School admirestration managoment h Others Please specify 1 Have you applied IT to the following activities b Discussing teaching relatec matters with teachers Click to view Mode Discussing teaching related matters with teachers Using the Intemnet for inter school communication and joint school actities Uzing E nail diseussion forums to communicate with stude
57. ber of computers in general SITS Q2b i NA Table 6 4 7 4 9 4 11 3 classrooms Desktop Notebook Number of computers for teachers SITS Q2b vii NA Table 6 4 7 4 9 4 Desktop Notebook Teacher to computer ratio SITS Q2b vi1 SITS Qld NA Types amp speed of Internet access SITS Q2c NA Section 6 1 1 7 1 1 9 1 1 gt Goal 3 Enhancing School Leadership for the Knowledge Age School heads and their associates will be guided and supported to establish visions and goal as well as build teams appropriate for their school contexts in order to enable them to effectively lead change in integrating IT into school planning curricula learning and teaching processes communication and collaboration They will be given more flexibility in making decisions that tailor to the IT needs of their schools 4 Goal 4 Enriching Digital Resources for Learning Digital resources will be continually enriched to meet school needs Research on knowledge management strategies will be conducted to enable digital resources and curriculum experiences generated from various sources local and international to become more easily shared updated retrieved customized and utilized gt Goal 5 Improving IT Infrastructure and Pioneering Pedagogy Using IT We will help schools to upgrade and replace obsolete hardware and migrate where appropriate to wireless systems We will encourage innovation and trials of new information technologies to enhance learning
58. both student and parent accounts in SEP the system automatically creates Class Group and Form Group for students and parents To segregate groups for students the system adds a prefix p to the Class groups and Form groups for parents 3 Maintain User Accounts User Account Management provides functions for the System Administrator to maintain the user accounts in the SEP It provides functions to add user accounts add users and import users update accounts delete accounts and restore deleted users There are two means of creating user accounts 1 using the web interface of the system and 2 importing a batch file from outside extracted from WebSAMS for creating teachers and students accounts Special notes Before creating any student parent accounts the System Administrator should define the school year in the System Parameter under the System Tools Meanwhile each student account should have a User Identity The System Administrator can use Students Registration Number as students user identities The system will capture this user identity to maintain relevant student records across each academic year 4 Import User Accounts To import batch user accounts the System Administrator prepares a CSV file from WebSAMS with required user information and then uploads this CSV file to the SEP To import teacher or student accounts the System Administrator selects the teacher or student group respectively To import
59. ccccesssssecececececsesersececececeeseeessnseaeeeeees 64 4 5 2 Manage a DS Questionnaire lt iciiscccsscsevencsassnsctestssodeesedsaneeavessceetabeneennoevaats 65 46 KM OUCSHONMAITS e ennan aat Eeo E EEEE AEE Ee 65 4 6 1 Import a KM Questionnaire Set sssseseseesseeeesseesseesseessseesseresseeesseesseesse 65 4 6 2 View KM Reports e en a a a E E ees 65 4 6 3 Understand Data Collection Requirement File eee eeeeeeeeseeeesteeeeeee 66 Chapter 5 Tasks for Survey Helper cccsssssscssssssssccssssssscccsssssscosees 67 5 1 Roles and Privilege of Survey Helper ccessceeeeseeeeneees 67 5 2 gt Before You Statene a e e a e E tere ened 68 5 97 Data CaptUlenrnrense nei eae ee a E EEEE EEE ER E EG 69 5 3 1 Online Data Capture for Named Survey sssesssesssesesssesseessersseeseeesseee 69 5 3 2 Online Data Capture for Anonymous Survey cecceceeseceesseceesseeeenaees 12 5 4 Offline Data Capturer ODC sesssssesssesresserssssresseeressrresseresssees 74 5 4 1 Download ODC of a Particular Survey ecceeeececeeeeecseeeeceteeeeeteeeesaes 74 5 4 2 Input Named Survey using ODC oa a Assslcetti aera Steed gates 75 5 4 3 Input Anonymous Survey using ODC ssessssssssssesssessessserssseressresseesseessee 78 5 4 4 Import Data from Offline Data Capturer 00 eee eeeeceeeeeeeeeeeeenneeees 81 5 4 5 Amend Named SULVCYS ossei ie ar a ioiei 85 5 4 6 Amend Surveys Using Reference Number ccccce
60. cending Show Survey Options Yes No Show Values M Min M Max M SD 1 4 5 Data Capture 1 Overview Data Capture is used for inputting responses from completed surveys in an offline format A Survey Helper assigned by the school or EMB management is given the rights to enter the responses to the survey items of a survey which have been collected in an off line mode usually in paper and pencil format by a group of respondents There are two methods of data entry on line and off line mode For on line data entry mode the helper is provided with an ODC tool so that he she can enter the survey responses directly through the web interface while connected to the SEP Response checking is based on a compulsory setting in the survey the default is compulsory if the survey is done in an off line mode If compulsory setting has been defined and data for a respondent cannot be submitted unless all the responses to the survey items have been entered A reference number is generated for future verification after data submission For off line data entry mode a separate application is provided for the Survey Helper to enter the offline survey responses and a data file is generated after all offline survey responses have been completely entered The Survey Helper can import this data file into the SEP and the system shows the survey data of individual respondents one by one for confirmation before storing them into the system For conduct
61. ctivities at home by school head SHQ Qld NA Section 6 1 3 7 1 3 9 1 3 with IT 11 1 1 School head s IT competence level NA NA NA School head s self efficacy with IT SHQ Q4 TQ Qlg Section 6 2 1 7 2 1 9 2 1 Professional development types amp SHQ Q3 TQ Q4 Section 6 2 2 7 2 2 9 2 2 effectiveness in ITEd vy school SITS Q1h 3c head School head s perception of SHQ Q9b 9d 9e TQ Q19 Table 6 14 5 7 14 5 9 18 20 impact of ITEd 11 28 School head s perception of an SHQ Q5 NA Table 6 28 7 28 9 37 ITEd plan School ITEd promotion activities SITS Q4b NA Section 11 1 4 SHQ Q10 NA Section 11 1 4 Table 6 29 7 29 9 38 Teachers participation in ITEd TQ Q18 NA NA promotion School ITEd project NA NA NA IT Infrastructure and Resources Digital Resources Types amp usage of educational SITS Q4d TQ Q 12 Table 6 21 7 21 9 26 software Infrastructure and Innovative Technologies Types amp quantity of hardware SITS Q2a TQ Q2a Table 6 1 6 25 7 1 7 25 9 1 932 33 Types amp usage of application SITS Q4d TQ Q12 NA software Types of service website email SITS Q4a TQ Q2a Table 6 5 7 5 9 5 11 5 intranet etc Number of computers in school SITS Q2a i NA Table 6 25 7 25 9 1 9 32 33 Desktop Notebook 11 1 Number of computers for students SITS Q2b i iv NA Table 6 3 4 7 3 4 9 3 4 Desktop Notebook Student to computer ratio SITS Q2b i iv SITS Qlc Table 6 3 7 3 9 3 11 2 Num
62. ctivities with IT 2 P5 S5 E5 TQ4a b E8 THQ3a b with IT 3 P5 S5 E5 TQ14ai iii 10g E8 THQ13ai iii 9g 4 SQ4 5 P6 S6 E6 2 E6 3 SQ 1 4ai ii1 E6 1 SQ13ai iii E6 4 E6 5 SQ16a1 ili 6 PQ4a c 7 HSQIc 8 P6 S6 E6 2 E6 3 SQ14b c E6 1 SQ13b c E6 4 E6 5 SQ16b c Learning subject 1 P6 S6 E6 2 E6 3 SQ11a b E6 1 SQ10a b matter knowledge E6 4 E6 5 SQ13a b with IT 2 P6 S6 E6 2 E6 3 SQ11c d E6 1 SQ10c d E6 4 E6 5 SQ13c d 3 P5 S5 E5 TQ10b c E8 THQ9b c 4 HSQld 5 HSQ2j 6 P5 S5 E5 TQ4a E8 THQ3a 3 Process Dimension Higher order thinking capability with IT 2 3 4 5 6 SQ4 P6 S6 E6 2 E6 3 SQ 14a E6 1 SQ13a E6 4 E6 5 SQ16a P5 S5 E5 TQ4b E8 THQ3b HSQIf P5 S5 E5 TQ 14a E8 THQ13a PQ4 2 Teachers Pedagogical Practices with IT Management of learning with IT 2 3 4 5 6 P5 S5 E5 TQ1 E8 THQ1 P5 S5 E5 TQ16g j E8 THQ15g j P5 S5 E5 TQ3 E8 THQ2 SQ3a b HSQ2e P5 S5 E5 TQ2 Teacher centred teaching mode with IT 1 2 3 4 P5 S5 E5 TQ4 E8 THQ3 P5 S5 TQ15a i E5 TQ15a k E8 THQ14a k HSQ2f P5 S5 E5 TQ30a Assessment of learning with IT 1 2 3 4 5 6 7 8 9 SQ5 SQ5 P5 S5 E5 TQ5 E8 THOQ4 P6 S6 E6 1 E6 2 E6 3 E6 4 E6 5 E6 6 SQ6 E6 4 E6 5 E6 6 SQ7 P6 S6 E6 1 E6 2 E6 3 E6 4 E6 5 E6 6 SQ6 E6 4 E6 5 E6 6 SQ7 P5S S5 E5 TQ6 E
63. dents reply the survey in the SEP 4 3 Examples 4 3 1 Flow Chart of Creating Survey in SEP From SIB Copy existing survey in SIB Modify survey content The Survey will be stored in Survey Generator Logins the Survey Generator Method of Survey Creation From the scratch Select Survey Item s from SIB Create new Survey Item s from scratch Sequence the survey item s Define numbering format of the survey item s Define Logic Cover Page Setting Define Terminology Define Setting and target respondent Temporarily save the survey Publish Survey Save the Survey item in SIB From a published survey Search and clone the published survey in SG 4 3 2 Copy Survey from SIB and Modify its content 1 Mouse over to Survey Generator click Create Survey 2 Click Add Questionnaire Survey Search Start End Date W From 2006 zl f02 71410 D To 200s fo2m sion Survey Type any C Questionnaire Log Sheet Title Sort by survey Tide _ M Show Temporarily Saved Surveys Add Questionnaire Add LogSheet l 3 Select From SIB and then click OK 4 An interface of Please select questionnaire will be displayed Path EMB Primary ITEd SQ survey Item Bank EMB Primary ITEd ee I Name Ereim ko o E MBSE PGE 2004 2004 12 20 aL Special D Shee 2004 2004 12 20 SA School Gq D
64. e system These privileges are System Interface Setting User Management Survey Item Bank Management Survey Management Data Input Management Do Survey Report Management Data Archive Management Log Management Password Management and Published Survey Management The System Administrator is able to assign these privileges to different user groups except Survey groups A Privilege group is used for grouping a list of users with common privileges The resulting privilege s for each account is are the aggregate privileges of all groups that the user belongs to 6 Restore Deleted Users Restore Deleted Users provides functions for the System Administrator to restore deleted user accounts The restored user account can be restored with properties of assigned group s before it was deleted Restore deleted users however cannot be performed if there is an active account using the same login ID and or User Identity In addition deleted student parent accounts cannot be restored if there is an active account with same class and same class number 7 User Account Integration UATI with Other System s User account integration UAI with other system s at schools provides functions for optional individual user account authentication in addition to the existing user account authentication method This optional method is an open source routine to enable schools to m
65. ed the following principles which are derived from the perspectives of an evaluator and different types of school users 1 3 1 Data Accuracy The SEP is designed for schools to conduct self evaluation on ITEd by collecting useful information from different stakeholders such as school staff students and parents as related to ITEd In order to collect valid and reliable data from these stakeholders at the administrative level the SEP adopts a closed survey strategy in which the identities of all stakeholders are known Such measure prevents interference from unknown users and safeguards the accuracy and the number of responses from the stakeholders as double entry is not feasible under such strategy Also an accurate response rate can be calculated as non respondents can be easily traced in the system The design of the SEP has also taken the ethical issue about the anonymity of a survey into consideration The responses to the survey items by an individual respondent are not saved unless a named survey is conducted in this case the respondents are informed well in advance before the survey As a result only the aggregate information of all the respondents in a group is displayed In this regard the SEP requires a user management function which helps to create accounts for different stakeholders A logon procedure is also required to keep track of all survey activities such as survey creation and data collection All of these system operations a
66. eject and return to the survey form for checking and revision v The System will generate a reference number of the input survey vi Mark the reference number to the hardcopy of survey form for cross reference or further amendment s later on Optional vii Click Confirm to continue the input of other users records of the survey 5 3 2 Online Data Capture for Anonymous Survey 1 Mouse over to Data Capture and then click Online 2 Inthe Survey Search table click Search to search the survey 3 Inthe survey list click View of the anonymous survey 4 To select the group user s survey form select the group class and then select his her name 5 Click OK Data Capture gt Online gt Questionnaire Questionnaire Anonymous Questionnaire Method Anonymous Start End Date From 2004 12 03 To 2004 12 09 Do Questionnaire Mode Hybrid of Online and Offline User Group fia z Search Record by Reference Number 6 The survey form of the user with the user group name shown at the right top corner of the survey form will be displayed Questionnaire Anonymous IT Information Technology 1 How many computers do you have at home 1 Nil ol o2 More than 2 2 The following are descriptions of six stages of adopting or using IT Please choose the ONE that best describes your current level of IT competence 2 Stage 1 am aware of the av
67. eld is compulsory when respondents select item response that consists of a text field 5 Import EMB Data Package EMB Data Package is placed in the EMB website for school users to download It consists of all EMB predefined surveys attributes and survey items for different types of schools i e Primary Secondary and Special The Survey Item Manager can access Item Bank of Survey Item Bank to import the EMB Data Package For detailed operations please refer to SEP Operation Manual A set of EMB pre defined surveys and survey items are installed together with the SEP Download and importation of EMB Data Package is needed when EMB announces that new version of Data Package has been uploaded onto EMB website 1 4 3 Survey Generator 1 Overview Survey Generator is used for generating surveys questionnaires log sheets for various respondents e g school heads teachers students and parents etc There are two types of surveys questionnaire and log sheet or observation form The former mainly solicits immediate responses to a survey from the respondents whereas the latter is used mainly to record on the spot events or performances in a school activity These surveys are designed for different purposes New surveys can be stored into the SIB by selecting a particular folder from the folder structure New survey items with assigned attributes can also be saved into the SIB The Survey Manager can create survey groups to organize users
68. es when using computers Basically I in using Computers aftana arm oe to understand the orneedures of usina IT and able te use it for nerformena certain i Select Save As under the File Menu il When a Save HTML window is displayed save the file 5 4 3 Input Anonymous Survey using ODC 1 To open the ODC double click the file named sepdoc hta sepod 776KB HTML Application 24 12 2004 12 18 A spode 2KB F 24 12 2004 12 18 2 The suey template will be displayed fia sh Term 1 How many computers do you have at home 1 cmi Ci ce2 C More than 2 2 The following are descriptions of six stages of adopting or using IT Please choose the ONE that best describes your current level of IT competence 2 am aware of the availability of IT but 1 rarely never make use of t I am learning the basic of IT skiis but often encounter difficulpes when using computers Basically 1 am not confident in using computers 1 ee ee ee IT and able to use it for performing certain task i I feel EA in using T and am confident in using it for performing certain tasks I consider IT as a commonly used tool and am able to apply it appropriately to conduct assist teaching or teaching related tasks I can effecovely use IT for teaching admmistration and am able to integrate it into my work in an innovatve way 3 What kinds of IT software hardware peripherals were used in the lesson
69. escceesseeeesseeeenteeeenes 85 5 5 Download Log of Offline Data Record 0 0 0 0 eeeeeceeeeseeeeeteeees 87 5 6 Modify Named Survey ssscisbsec ustetaaccaycccansecceee cay scaceeanneeuaneiees 88 5 7 Amend Surveys Using Reference Numbet cccseceeesteees 89 3 9 Practical TIPS ereire ea E E male eeandscees 90 Chapter 6 Tasks for SIB Manager esessssscccccsssseceessoocceessooecssssooeeessssesee L 6 1 Roles and Privilege of SIB Manager sseeeeseeeessesessssresseresssre 91 6 2 Recommended Strategies to Maintain Survey Item Bank 92 6 3 Standardize School Folder Structure in the Item Bank 93 6 4 Standardize Attributes cesccahecenolsacacntg cantecahsccbeupieddacenspatearenmcbecs 94 6 5 Re construction of Attributes sseeeseeeesseessssressesesssresssreesssees 95 6 6 Copy and paste the Pre installed Surveys from EMB Folder to the School Foldern aa E E A 96 6 7 Maintain Survey Items Created by Resigned Staff 00000 97 6 8 Import updated version of EMB Data Package to the EMB Foldet of the Tenn Bank mosirar Bast naaa aas 98 6 9 Import Export Questionnaires into from the SIB 98 6 10 Practical TIPS nresnani come casts E E R E suntan 99 Chapter 7 Help and Support sseccsssssocecssooccecssooccessococessssccseessoseessssse LOO dals Manuals 5 teea E TE A A E E 100 T2 Online TCU esee aae a EA ES 101 T r Onine FAOS ae aeee NAE E A EEES E EE E EE AEA ENESE 102 Ra Wha
70. estionnaire created at 2005 06 07 14 22 PR I New questionnaire created at 2005 06 08 12 22 ER 2005 06 08 12 25 M MRIS 2005 06 07 14 27 S Export Questionnaire s A dialogue box will pop up confirming if you want to create a new survey of this survey click Confirm Microsoft Intemet Explorer 2 Are you sure to create a new survey from this survey An interface of Basic Information will be displayed Basic Information Title Named New questionnaire created at 2004 12 31 12 27 Questionnaire Method C anonymous Named Start End Date From 2004 E 12 431 To 2005 Ao e431 Mandatory Setting Mandatory Not Mandatory Based on Each Survey Item Setting Do Questionnaire Mode Online offline Hybrid of Online and Offline Target User Select User Survey Group Exportto RTF File Save Temporarily Publish i Select Questionnaire Method ii Define Start End Date ili Select Mandatory Setting iv Select Do Questionnaire Mode v Click Select User to select Target User vi Click Select User to select Survey Group Optional vii Click Preview to preview the questionnaire Optional viii Click Save Temporarily to save the information setting ix To publish the questionnaire to selected target users click Publish x To print the questionnaire click Export to RTF File and x1 Target users can response the surve
71. ey item s within the SIB The users can also delete survey item s added by school users within the SIB A survey item consists at least of three parts Item Stem Item Responses and Compulsory Setting The Item Stem is either a description question part of a survey item The Item Responses is the available option s of a survey item Lastly the Compulsory Setting is used to control if it is a must answer question in a survey There are Compulsory Settings for both a survey item and a text field of an item response within a survey item These Compulsory Settings are independent even when they are used in the same survey item Compulsory Setting for a survey item is to control whether it is a must answer question in a survey The Compulsory Setting of a text field is a refined setting for the system to check if the text field has been input when respondent selects the item response To suit the purpose of a particular survey these Compulsory Settings can be changed when creating a survey in Survey Generator However there are two cases that the compulsory setting is automatically disabled by the system The first case is when the None is selected in the Selection Mode of the Single or Multiple Selection type of a survey item the Compulsory Setting of the survey item is disabled As Compulsory Setting of text field is not available for Standard Mode Advance Mode 1 and Advance Mode 2 the text fi
72. fessional 3 P5 S5 E5 TQ22f in ITEd development 4 P5 S5 E5 TQ23 Training 5 P1 S1 E1 1 HSQ4a E1 2 HSQ4a Opportunities 6 P5 S5 E5 TQ22a e E8 THQ20a b 7 P4 S4 E4 1 ITQ3g E4 2 ITQ3g h 8 HQ18a 9 HQI18b 10 HQ18c d 11 HSQ4b 2 Context Dimension 3 School ITEd plan 1 HSQ5a e P2 S2 E2 1 HQla l E2 2 la n HQ4 Leadership learning 2 HQ2 3 HSQ5 4 P2 S2 HQ3a l E2 1 HQ3a m E2 2 HQa n 5 ITQ4 ITEd plan 1 P4 S4 E4 1 ITQ2a d E4 2 ITQ2a e resources and 2 ITQ3b support 3 ITQ3c 4 ITQ4 5 HSQ5c ITEd plan 1 P5 S5 E5 TQ28 E8 THQ25 teachers 2 P5 S5 E5 TQ24 25 E8 THQ21 22 understanding 3 P5 S5 E5 TQ21 E8 THQI9 4 HSQ5g Feeling of 1 P5 S5 E5 TQ26 E8 THQ23 support 2 P5 S5 E5 TQ9b E8 THQ8b 3 HSQ5d 4 Digital Types quantity 1 P6 S6 E6 2 E6 3 SQ12a b E6 1 SQ11a b Resources amp jand quality of E6 4 6 5 E6 6 SQ14a b Infrastructure resources and 2 P6 S6 E6 2 E6 3 SQ12e E6 1 SQ1le support E6 4 6 5 E6 6 SQ14e 3 P6 S6 E6 2 E6 3 SQ12d E6 1 SQ11d E6 4 6 5 E6 6 SQ14d 4 P6 S6 E6 2 E6 3 SQ12f E6 1 SQI1f E6 4 6 5 E6 6 SQ14f 5 P5 S5 E5 TQ11a b E8 THQ10a b 6 P5 S5 E5 TQI11d E8 THQ10d 7 HSQ6a b 8 PQ9c d 9 P6 S6 E6 2 E6 3 SQ10c d E6 1 SQ9c d E6 4 E6 5 E6 5 SQ11c d 12c d 10 P5 S5 E5 TQ10d e E8 THQ9d e 11 HQ9 12 ITEdInfoQ6 13 P5 S5 E5S TQ10a E8 THQ9a 1
73. ger ccsssssccssssssscccssssssccccsssssscoeees 47 4 1 Roles and Privilege of Survey Managert ccesecceeesseeeeeneees 47 4 2 Considerations When Designing a Survey cccscceeesteeeeeeees 49 4 2 1 Strategies when Designing the Survey s ssesssesssesessseessresserssereseersseee 49 4 2 2 Strategies when Designing Implementing the PDA Questionnaire 51 4 2 3 Decide the Required Reports for the Survey eescceceseeeesseceeeteeeeees 53 4 2 4 Strategies of Defining the Target Respondents Selection for the Required RG pOrts sc isvi 532c5 sutiadssasad ee aidpartinethaass a a a avelans 54 4 2 5 Mode of Conducting the Survey sasacshetiwnedissyn Sataee uated aaa tedhonssannaateoteees 55 43 Examples iranere an E E AE AE AE D Gooaues 56 4 3 1 Flow Chart of Creating Survey in SEP sesessssssssessesssesesseesseresssersseesssese 56 4 3 2 Copy Survey from SIB and Modify its content eee eeeeeeeeseeeesteeeeeee 57 4 3 3 Create Survey from the Scratch srcani a ane 60 4 3 4 Create a Survey for Cross Timeframe Comparison cccsscceeeseeeeeees 61 4A Practical TAPS reneste once iaeeus E EEEE 63 4 4 1 Use a Table to design a Survey sssesesssessssseesseessresseesseresseresseeesseesseesse 63 4 4 2 Use a Table to Identify Target Users and Survey Groups ceee 64 4 5 SDS Questionnaires s coveted oneecGitecasnaidvicoas EE E ENERE EAEE iss 64 4 5 1 Create a DS Questionnaire c
74. groups to be used for Cross Group Comparison in column A From the groups listed in column A all the class group s should be marked as target users in column B From the groups listed in column A all groups except the class groups should be marked as Survey Group in column C The groups listed in column C should be selected in the Survey Group field of the survey in the SEP Define Mode of Conducting the Survey for each group and identify if there is any conflict For example 1A students reply the survey offline while P1 students reply the survey online A B C D Expected Groups Target Survey Group Mode of Conducting the Survey for Cross Group Users Online Offline Comparison Pl P1 P2 P2 1A 1A 1A 1B 1B 1B 2A 2A 2A 2B 2B 2B Focus Group P1 Focus Group P1 Focus Group P2 Focus Group P2 Table 4 2 1 Group Strategy Table 4 5 4 5 1 DS Questionnaire Create a DS Questionnaire Before a Survey Manager creates a DS questionnaire for a list of target schools they should consider the following items Questionnaire Title Start End Date Mandatory Setting Target Group Password for the DS Questionnaire Target School List For the Start End Date a Survey Manager should define the target date range that he she expects the DS Client s to publish administer the questionnaire For the Target Group appropriate target group s should be selected s
75. he user can resolve the problems by making use of the system recovery tools 1 3 3 Flexibility The SEP has provided an Offline Data Capturer Privilege Assignment Multiple Result Output and Multiple Data Comparison to enhance the system flexibility As it is sometimes not feasible to do a survey on line an Off line Data Capturer mechanism is designed to facilitate data entry for paper and pencil surveys The privilege assignment mechanism in the SEP also allows flexibility for the operation of the system Different operation privileges can be assigned to different users Through the SEP privileges for such operations can easily be added and deleted later if they are no longer required The SEP can generate different output formats of the analyzed data to cater for different needs of the schools The SEP has three comparison modes built in Compare across Timeframe Compare across Groups and Compare across Survey Items for retrieving relevant information 1 3 4 Extendibility For future planning and development of ITEd in schools individual schools may need to conduct specific surveys which are related to their particular school contexts In this regard the Survey Generator of the SEP is designed for the creation of a new survey in two different modes From SIB and From Scratch The newly created survey can then be saved into the Survey Item Bank in which a specific folder
76. he web interface of the system and 2 importing a batch file from outside extracted from WebSAMS for creating teachers and students accounts Before creating the user accounts the System Administrator has to create different user groups and assign different privilege schemes to these groups A user and group search function is provided in the User Management to facilitate user and group management A Restore deleted user function is available for the System Administrator to restore user accounts if accidental deletion of user accounts occurs A log entry is recorded for each save and delete action in the User Management for audit purpose by the System Log 2 Maintain Groups Group Management provides functions for the System Administrator to manage groups in SEP There are five types of groups system group form group class group survey group and privilege group with different operation privileges in the SEP All these pre defined group types cannot be added or deleted These five groups types are used to facilitate the System Administrator to group a list of users with common properties The properties of these five group types are System Group type includes pre defined user groups which cannot be added or deleted They are 1 Administrator 2 Teacher 3 Student 4 Parent and 5 Others Form Group type is used to group students into forms and schools can define Form groups according
77. hen click Select 6 The system returns to the Survey Items interface Survey Items Can your computer at home access the Internet Delete What do you think is the impact on you when your teachers use the computer for teaching Delete How proficient are you in using operating the following hardware Delete Have you ever engaged in the following activities Delete i To select more survey item s please repeat Steps 4 and 5 Optional ii To remove a selected survey item click Delete iii To complete the selection of survey item please click OK in the bottom right corner 7 At the Sequence Setting click OK to save the survey items ordering sequence 8 At the Numbering Setting click OK to save 9 At the Logic Setting click OK to save the logic setting 10 At the Cover Letter type in information and then click OK 11 At the Terminology Setting click OK to save terminology defined 12 A Basic Information table will be displayed with the following functions Survey Generator gt Creale Survey gt Questionnaire Basic Information Title New questionnaire created at 2005 01 10 15 02 Questonnare Method anonymous C Named Start End Date From 2008 02 1410 To 2005 401 10 Mandatory Setting C mandatory CNotMandatory Bared on Each Survey Item Setting Do Questionnaire Mode Online C offline
78. hers and language Chinese and English Each survey item of the PolyU ITEd surveys will be linked to at least one value in each level e g Primary School gt IT Team gt Chinese UITEd Survey s Primary School pomeo ze ja Chinese ja English CI Log Sheet Cl Parent CI School Head CI School IT Cl Student CI Teacher H Secondary School Special School E A E ii ITinEd indicators According to the new IT in Education strategy published by EMB in July 2004 the Project team proposed another attribute list to facilitate school users make use of the SEP pre installed survey items to generate school based IT in Education survey For details please refer to Appendix 6 se EE Tree poemes Bsesjeeei HC Administration and Management Empowering Learners with IT 4 JIT Infrastructure and Resources School Curriculum L School General Information School Leadership 4 School based ITEd Development ai Teachers Empowerment JITEd Survey s 3 5 Tailoring SEP to Your Needs 3 5 1 SIB Tree Structure Under the new three year IT in Education strategy EMB will grant funding for enhancement of schools IT facilities services Schools may consider using the SEP to evaluate the usage and effectiveness of the new IT facilities In this respect it is suggested to build a new folder called New IT facilities evaluati
79. i e English and Chinese for storing surveys of other academic subjects The following are some suggested categories used to customize the school folder structure School Academic Year so that school can identify the surveys published in respective years Type of Target Respondents i e students parents staff Subject Area 6 4 Standardize Attributes A set of pre installed attributes is preset as the default Attributes to categorize the pre installed survey items in the Survey Item Bank These pre installed attributes cannot be edited deleted And they are marked with sign in the Attributes List so that the SIB Managers can identify them easily Strategies to standardize school attributes structure Discuss and identify the required attributes with the Survey Managers Check if the required attributes can be inserted as value s sub value s of the pre installed attributes i e ITEd Survey and ITEd Survey Indicator If new required attributes cannot fit into pre installed attributes add it as new attributes Try to group the new attributes into several broad terms To facilitate the search define broad terms as attributes and refine terms as value s and sub value s in the SEP Create new set of attributes for storing other non ITEd survey items To maintain a neat bank for storing Survey Items he she should Develop a guide advising the Survey Managers to use appropriate attribu
80. ient for supporting your leaming Sufficient 3 Average 2 Not sufficient at all 1 Computers type number Bandwidth for accessing the Intemet Software type number Peripherals e g printer Technical support Others Please specify Compulsory 4 2 3 Decide the Required Reports for the Survey Standard reports are provided for survey result generation and comparison in the SEP Although these reports are preset and standardized for the Questionnaire and Log Sheet respectively the system provides flexibility for the Survey Managers to control how the survey data can be aggregated and compared However the grouping of target respondents is the major factors affecting how the survey results can be displayed and compared Figure 4 2 2a and 4 2 2b summarized the core factors that affect the generation of reports for Questionnaire and Log Sheet respectively Factors Available Reports for Questionnaire affect report Overall Report Cross Group __ Cross Timeframe Cross Item generation i Comparison Comparison Comparison Target Group s Vv vi vi vi Survey Group s v vi vi vi Cross Surveys Not Available Not Available v vi Comparison Identical Survey Not Available Not Available vi vi Item s in the surveys to be compared Method of survey vi creation Must be created from a published survey Table 4 2 2a Factors affecting the
81. in the SEP The Survey Managers are probably the teachers or subject panels who can assign survey to students parents and other stakeholders The roles of the Survey Managers are as follows Browse copy surveys in EMB and School folders in the Survey Item Bank Design the content and format of the survey Decide target respondents of the survey Decide the mode of conducting the survey i e online offline or hybrid of online and offline Browse and select the pre installed surveys and surveys from the EMB and School folder of Survey Item Bank respectively Create modify delete the surveys that are created by themselves in the Survey Generator Clone a copy of the pre installed surveys from SIB and then modify the cloned surveys and publish it to target respondents Search and select survey items from Item Bank to create surveys Define attributes of new survey item s and save them into Item Bank Create DS Questionnaires in DS Host Manage DS Questionnaires in DS Client Manage KM Questionnaire Sets The Survey Managers should have Survey Item Bank Management privilege to access the following menu buttons in the SEP Figure 4 1 Survey Item Bank Survey Generator Report Generator DS Survey Host Management DS Survey Client Management KM Survey Management Survey OO SMART Oy eee Figure 4 1 Menu buttons for the Survey Managers 4 2 Considerations When Designing a Survey
82. ing or using IT Please choose the ONE that best describes your current level of IT competence 2 Stage 1 am aware of the availability of IT but I rarely never make use of it C Stage 2 1 am learning the basic of IT skills but often encounter difficulties when using computers Basically I am not confident in a using computers Stage 3 am beginning to understand the procedures of using IT and able to use it for performing certain tasks Stage 4 feel comfortable in using IT and am confident in using it for performing certain tasks C Stage 5 I consider IT as a commonly used tool and am able to apply it appropriately to conduct assist teaching or teaching i related tasks Stage 6 I can effectively use IT for teaching administration and am able to integrate it into my work in an innovative way 3 What kinds of IT software hardware peripherals were used in the lesson You may choose more than one option below 3 Educational software General software Hardware and peripherals Educational software developed by Web design software m Projection facilities e g Video projector 1 Fill in the survey il To save the survey click Save at the bottom of the page iil If there is any empty response in the compulsory survey item s a dialogue box will pop up a list of survey items with problem s for your quick reference iv To ignore the error click Accept or click R
83. into user groups in order to compare survey results across different user groups To facilitate the Survey Manager to design questionnaires the users can select existing questionnaire s and survey item s from the SIB or create new survey item s from the scratch by selecting different types of survey items After selection and creation of survey items the user can define the sequence of survey items and then assign a number to each survey item with the defined numbering system a b c 1a lb 1c or i ii and iii The numbering of survey items can at most be organized into three levels e g 1 la and lai The numbering of survey items in the first level must be a digit e g 1 2 and 3 After that the user can define a logical flow within the questionnaire in order to fit into the conceptual design of the questionnaire A text box for the covering page is available for the Survey Manager to provide respondents with background information or instructions to respondents before doing the questionnaire The Survey Manager can also explain the terminology in the questionnaire The above information in the text box will appear as a covering page in a questionnaire and the respondents can refer to it anytime while doing a questionnaire A navigation button is assigned for this purpose if the online survey mode is chosen Finally the Survey Manager defines the basic information of the questionnaires including Questionnaire Title Start End
84. ion requirement file to those schools from which survey data are to be collected Upon importing the requirement file into the system schools may publish KM questionnaire s according to EMB requirement s After administering the survey schools may export the responses into a response file and submit it to EMB via different means 1 4 2 Survey Item Bank 1 Overview The SIB provides functions for Item Bank management that includes survey folder structuring and survey maintenance as well as attributes management and survey item maintenance Surveys and Survey Items are stored in SIB for future use For the Item Bank in schools a folder tree structure is used for organizing surveys in the system There are two main branches in the tree structure an EMB folder and a School folder The EMB folder consists of pre installed sample surveys provided by EMB while the School folder includes school based surveys that are created by teachers of the schools Sub folders under the EMB folder are pre defined according to different school sectors A set of sample surveys is ready for schools to use under these subfolders Users are not allowed to update or delete either the folder structure or the pre installed surveys within the EMB folder However such operations are not restricted in the management of the School folder Surveys in the SIB are constructed from survey items and an attributes system is used to
85. is http www emb gov hk sep eng Administrator Manua 2005 01 30 v1 0 Operation Manual 2005 01 30 v1 0 Use 2005 01 30 v1 0 User Guide 2005 01 30 v1 0 Home Whats New SEP Overnew School SEP Package Dev As TTB Overs Stedy 1998 2000 Refence 2 3 Link to Overall Study on Reviewing the Progress and Evaluating the Information Technology in Education ITEd Projects 1998 2003 The PolyU Technology and Consultancy Company Limited of the Hong Kong Polytechnic University PolyU was commissioned by the then Education Department now Education and Manpower Bureau EMB to conduct the Overall Study on Reviewing the Progress and Evaluating the Information Technology in Education ITEd Projects 1998 2003 the Overall Study from September 2002 to November 2004 The Overall Study aims to review the progress and achievements made under the Information Technology for Learning in a New Era Five year Strategy 1998 99 to 2002 03 the Five year Strategy announced by the Government in 1998 It was also meant to provide pointers to fine tune the implementation measures of the second ITEd strategy as detailed in the policy document Empowering Learning and Teaching with Information Technology issued by the Education and Manpower Bureau EMB in July 2004 The report is available at the below URL http www emb gov hk index aspx langno 1 amp nodeID 2497 SZO BND MO AMPARYW IAD NAD Q a O
86. is to always select target respondents in groups so that the survey results are aggregated The following suggestions can help the Survey Managers to identify the groups of target respondents and whether a Local Survey Groups creation is required Always using the User Groups as the target respondents and try to select the smallest user group s instead a big user group For example select class group s i e 1A 1B and 1C instead of selecting the form group i e P1 Use Local Survey Groups to refine consolidate the survey results For example create Local Survey Groups for students aged over 14 and P1 Check if the user group s unit of users are coherent in the surveys used for cross survey result comparison For example Pl in 2004 versus Pl in 2005 or P1 aged 14 students in 2004 versus P1 aged 14 students in 2005 4 2 5 Mode of Conducting the Survey The Survey Managers can assign the defined Groups of Target Respondents Local Survey Group s to reply to the survey in the SEP or in hardcopies There are three modes of conducting the survey in the SEP Online means all respondents reply the survey in the SEP Offline means all respondents reply the survey in hardcopies and the survey helper inputs the survey using Data Capture function provided by the SEP Hybrid of Online and Offline means selected group s of respondents reply to the survey via offline mode while other groups of respon
87. ity l 2 P7 S7 PQ18 E7 1 E7 2 PQ19 wide Support boration 3 P7 S7 PQ20 E7 1 E7 2 PQ21 amp Parents 4 P7 S7 PQ17 19 E7 1 E7 2 PQ18 20 Involvement 5 P7 S7 PQ21 E7 1 E7 2 PQ22 6 PQ10a 7 PQ10b d 8 P7 S7 PQ22 E7 1 E7 2 PQ23 9 HSQ7a 1 Input Dimension 3 Community wide Support amp Parents Involvement Parents as supporters and motivators for students learning with IT 2 3 4 5 6 7 8 P2 S2 HQ 12a f E2 1 E2 2 HQ12a 2 PQS PQ6 PQ1 3 9d 11 P7 S7 PQ13 15 E7 1 E7 2 PQ14 16 PQ7 P6 S6 E6 2 SQ8a d E6 3 SQ8a f E6 4 6 5 E6 6 SQ9a f P7 S7 PQ13 E7 1 E7 2 PQ14 P6 S6 E6 2 E6 3 SQ8c d E6 4 6 5 E6 6 SQ9c d PQ12 P6 S6 E6 2 E6 3 SQ9bii 15b cii E6 1 SQ8bii 14b cii E6 4 6 5 E6 6 SQ10bii 16b cii Parents Use of IT asa communication tool Role s of parents to ensure students understanding of ethical legal and health issues involved in using IT 1 2 3 4 5 6 1 2 3 HQ13a PQ9a PQ9b PQYe P5 S5 E5 TQ1le f E8 THQ10e f Option 3 of ITEdInfo Q 6b c HQ13d P7 S7 Option 5 of PQ18 E7 1 E7 2 Option 5 of PQ19 P7 S7 PQ14 E7 1 E7 2 PQ15 Help offered to co H the poor needy 13 P6 S6 E6 2 1SQ7a e 8a d E6 1 1SQ7a g students E6 3 SQ7a g 8a f E6 4 6 5 E6 6 SQ8a g 9a f 4 P6 S6 E6 2 Option of SQ8e 9b E6 1 8b E6 3 Option of SQ8g 9b
88. l heads perception of ITEd impact School heads perception of ITEd plan SHQ Q9b 9d 9e SHQ Q5 3 Community wide Support amp Parents Involvement School based ITEd development Community wide support Use of outside school facilities amp resources Partnership Parents involvement SHQ Q11 SHQ Q11 PQ Q6 7 ITTMQ QIf 4 School ITEd Curriculum School Curriculum SITS Q5a SHQ Q6 TQ Q14 a e Select computer subject SQ Q6 13 Select computer subject SHQ Q6 TQ Q8 12 14b c SQ Q13c ITTMQ Q5a ITADL 5 School Professional Development in ITEd Training Opportunities Teacher Empowerment Teachers Competency amp Perception of Teaching with IT Types of professional development amp effectiveness in ITEd by teachers School Leadership Types of professional development amp effectiveness in ITEd by school heads TQ Q4 SHQ Q3 SHQ Q3 SITS Q1h 3c 6 School Leadership 7 Digital Resources amp Infrastructure School Leadership IT Infrastructure and Resources SHQ Qlc e 2 5 9b 9d 9e 10 18 TQ Q1g 4 19 SITS Qlic d 2a 2b i iv 2c 4a 4d TQ Qla b 2a 12 SQ Q1 SHQ13 8 School Technology using Culture and School ITEd Development School Leadership School ITEd promotion activities Teachers participation in ITEd promotion SITS Q4b
89. le EMB will grant a funding for schools to deploy an intranet system Schools may consider using the following survey to evaluate the effectiveness in teaching and learning with the use of such intranet system BA HE bp FET a A k tbi fe gt thE A 2 ABC Intranet System 49 te Be 2B gt SF Fl Fl R ONS eR BR RY IER BES B ABC Intranet System fE pE B F EH AF F A R o ABC Intranet System P P28 A 6 E AS EAHA ERA AF HF Fe ABC Intranet System P 4 amp 4 4a E hg BAM RS RIK 1 18 EO BO EB ABC Intranet System F 8 4 747 LBA BAF AY SF o Sep eh CHASES PHMHMLAEHBAE i FE ABC Intranet System KEJ 1 4 HAA A SB AE 1 ABC Intranet System 74 gt LEC y BRAY DF Re RY T 2638 4 FA ABC Intranet System 44 RSHA ZJ F b T AR A RT e 2618 4 FA ABC Intranet System 48 RAHAA P A ao EAS Fl ABC Intranet System 4 gt LRH RIRA S 0 BF pA 8 8 A a e 4 44 ABC Intranet System 414 f 2 FA RAWE ABC Intranet System A School users can use Standard Mode of the SEP Figure 3 5 4 to build the survey items and then create the survey for teachers For detailed procedures please refer to the Operation Manual Figure 3 5 4 Chapter 4 Tasks for Survey Manager 4 1 Roles and Privilege of Survey Manager Survey Manager is the general term used to describe the users who can create survey
90. le for analyzing the collected data and outputting the results in selected formats according to the user s choice Three different modes can be chosen display mode printing mode and saving mode The Report Generator also allows multiple data comparison methods when displaying the results Three comparison modes have been built in the SEP Compare across Timeframe Compare across Groups and Compare across Survey Items For the display of results from a log sheet a user can view the individual users responses or select a key item independent variable and other item dependent variable can be viewed to generate item by item comparison of a particular log sheet 3 3 Survey Item Types There are nine types of survey items according to the sample surveys provided by POLYU and each type is designed for different purposes These nine types of survey items are categorized as general and advanced ones for different uses by the Survey Manager Additionally the unique icons of the survey item types are applied in the SEP for reference and identification when creating the survey items Figure 3 3 Meanwhile an online example of the respective survey item type can be retrieved by clicking on these survey item type icon The layouts of the survey item types are located in the Appendix 2 General Question Question Question Question Option Option a i amp A g A O Option Option de i 0 g O ei ge O Option O O
91. m EME SIB folder to Schoot SIB Folders 1 Mouse overto Survey Item Bank andthen click Item Bank 2 The interface will be displayed as below Survey Ik GY onday Gtactert IT Atver City Lng 22 wis eeviinansive s 4 kag thew i Apthefolertree of Survey kem Bank chck on the EMB folder ui Browse the Primary Secondary Special folder to display its content in Select the questionnaire s 4 log sheet s to be copied and then click Copy 3 Arthe Please select afolder to save interface C O 7 3 Online FAQs A list of frequently asked questions is provided in the SEP website for online enquiry The frequently asked questions are located in the FAQs section in the SEP website You can access the Online FAQs by accessing the below URL http www emb gov hk sep eng Pon iT A Installation Figure 7 3 FAQs in SEP website 7 4 What s New News announcements of SEP are published in the What s New section of the SEP website Meantime announcements will be posted onto the What s New section prior to the release of new version of data packages and manuals You can download the manuals by accessing the below URL http www emb gov hk sep eng SEP on ITEd for Schoos lt lt Briefing Seminars on SEP 4 and 7 March 2005 Education and Manpower Bureau Circular Memorandum No 24 2005
92. ming certain tasks Stage 5 1 consider T as a commonly used tool and am able to apply it appropriately to conduct assist teaching or teaching related tasks Stage 6 I can effectively use IT for teaching administration and am able to integrate it into my work in an innovative way 3 What kinds of IT software hardware peripherals were used in the lesson You may choose more than one option below 3 Educational software General software Hardware and peripherals m Educational software developed by m Web design software Projection facilities e q Video projector 6 Verify each survey form if necessary 7 At the bottom of the survey form click Save to import the survey form select Lontirm to snutaown tne oe OMe o E OAT UE computer Please select an option Please select an option Please select at least one options Please select an option Please select an option 1 2 3 4 Please select an option 5 6 7 Please select an option 9 To ignore the error click Accept or click Reject and return to the survey form for checking and revision i Notes If you ignore the error at this moment you can use the reference number to retrieve the survey and make amendment s later on For details please refer to Section on Amend Surveys Using Reference Number 10 The System will generate a reference number of the input survey you are reco
93. mmended to mark the reference number to the hardcopy of the survey form for cross reference amendment s later on Record Saved 2 Retemnee Nember 6 Cae 11 Click Confirm to continue the importation for the rest of the survey form 12 When finished the importation of the last survey form in the data file a post importation summary will be displayed Record Number Student Name Reference Number Status 1401 1401 4 OK Error But 1402 1402 5 Accepted 1403 51403 Skipped Notes There are three types of status in the post importation summary Error But Accepted indicates that the survey helper ignores the system reported problem s and imports the responses to the survey OK indicates that there is no system checked problem in the imported responses Skipped indicates that the survey helper acknowledges the system reported problem s and skips the importation procedure s for the relevant Log Sheet Questionnaire 13 Click Export to export the summary report optional 14 Click Open to open the summary report in Excel Optional 5 4 5 Amend Named Surveys x Mouse over to Data Capture and then click Online In the Survey Search table click Search to search the survey 3 On the survey list click View of the named survey 4 To select the respective users survey form select the group s class es and then select his her name s Q
94. n Questionnaire TQ Students Information Technology in Education Questionnaire SQ Parents Information Technology in Education Questionnaire PQ Or Ok Oy ere oe Therapists Information Technology in Education Questionnaire for Special Schools only THQ For the details of questionnaire code and naming conventions please refer to Appendix 5 3 Figure 1 Phase I Study ITEd Evaluation Framework V School V School Professional VIID School ITEd Curriculum Development in ITEd ITEd Development Ta 5b Pioneering Pedagogy Using IT School ITEd Plan 4 Enriching Digital Resources T hee VI School VII School 5 ita 5 Technology VID Digital Resources r amp Infrastructure using Culture 5a Improving IT Infrastructure Context Learning XT KLAs 3 Enhancing School Leadership Leadership II School Head s ae Perception of ITEd 7 Promoting Community wide Support amp Community Building TE Resources Context Environment IID Community y wide Support amp 4 Dimension Parents Involvement ITEd Vision amp ITEd I o XT Information j nput utcome iter Strategic Goals Implementation u d Di p f Literacy 1 7 Measures imension Dimension I D Student s Perception of Evaluation Study J arning with XI Generic Skills Process Dimension Scaffolds II Teacher s IT Competenc
95. nd survey activities are recorded in the data bank via the System Log of the SEP 1 3 2 User friendliness Several enhancement features have been made in SEP to facilitate its user friendliness Firstly an interactive easy to follow workflow and traceable direction path are employed in the interface design The SEP allows users to create a new survey by selecting survey items from the existing sample surveys designed by POLY U and school based surveys designed by school users To facilitate users to compile different survey items into a new survey the attributes system has been developed in the SEP for easy search of a particular survey item When a survey is published for on line data collection the school management has to notify the target respondents to log onto the SEP to complete the survey on line To facilitate such logon procedure the SEP can output a HTML tag in a text file so that the School System Administrator can embed this tag into the existing homepage of the school In doing so the target respondents are informed of the requirement s of doing a survey and prompted to logon to the SEP when they enter the homepage of the school At the administrative level the SEP has built in health checking and system recovery capabilities The Administrative User can easily make use of these bundled tools to check the version and status of the installed components of the system Once discrepancies are found t
96. nnaire across time frame questionnaires must be created from the same published questionnaires so that these questionnaires contain the same survey title but different time frames Cross Item Comparison This report is used to compare responses of survey items from different questionnaires To compare items across different questionnaires the items must be of the same survey type and number of responses 3 Reports for Log Sheet A user can view the individual user responses or select the key item independent variable and another item dependent variable to generate item by item comparison for a particular log sheet Please refer to Appendix 4 for the layout of reports for questionnaire Item by item Comparison Report This is a report for comparing the aggregated responses of a key item and the other item in the log sheet Individual User Log Sheet This is a User Log Sheet Report of a particular student of a log date The Individual User Log Sheet is original information input by particular student 4 Personalized Report Parameters There is a default setting for report viewing in SEP To standardize personalize survey results you can define the report setting every time you login the SEP The personalized report parameters will go back to default setting when you logout the SEP The default report parameter is shown as below View Setting Number of Decimal Places 2 z Sort by Option Order Percentage Des
97. nts NA NA NA Average expenditure on Internet connection per student Amount of bandwidth for Internet access in the school premises Total number of opening hours of computer rooms facilities beyond normal school hours NA SITS Q2c iii NA NA NA Total number of students using the equipment computer facilities during the extended opening hours NA NA Average expenditure on extension of opening hours per total number of students using the equipment computer facilities during the extended opening hours NA NA NA Expenditure on staff professional development in ITEd as a percentage of total expenditure SHQ Q13 School based ITEd Development NA Table 11 7 Research and Development Action research NA NA NA Evaluation study NA NA NA Community wide Support Use of outside school facilities amp SHQ QII NA Section 6 4 5 7 4 5 9 4 5 resources Digital divide measure NA NA NA Partnership SHQ QII NA Section 6 4 5 7 4 5 9 4 5 Parents involvement PQ Q6 7 NA Section 6 4 6 7 4 6 9 4 5 ITTMQ QIf 11 1 4 Dissemination amp sharing NA NA Section 6 4 5 7 4 5 9 4 5 Table A5 1 The ITEd survey indicators and the survey items in PolyU ITEd survey Comparable findings can be located in the respective sections and tables in the Final report Overall Study on the Reviewing the Progres
98. nts Communicating with parerits through E mail Research analyze school data or data arising from school actwities gt EE N Percentage 4 Count Percentage 0 00 O 0 00 1 0 00 o 000 1 0 00 o 000 1 0 00 o 0 00 1 0 00 o oo 1 0 00 o oo 1 0 00 o 0 00 1 0 00 i 100 00 1 O9 00o onono oo 000 oloo OO O 0O 9 9 5 O9 900909000 ALL survey items are displayed in the same interface Users have to click Overall Report to see the table of statistical results and chart of particular survey item 1 a School administration management b Discussing teaching related matters with teachers Have you applied IT to the following activities a Shook samen anon management b Dameg teacteng reluted matters wen tranen E Ving the internet tor ererechoo CommurcEbOn and Jort ro actives A Unng E snai acutsen kums to Communes wen stuseres Communcating with parents through asi 1 Renearcvanatiae school data oF dats areng trom schoo ectietet o teeters h otters messe sect 0 00 100 00 190 00 100 09 100 09 100 00 160 09 aoo 299099999 99999999 a 0 0 0 0 0 0 0 0 0f0 0 0 0 0 0Q 4 IT training development from the following institutions ng school administration or management work A3 2 Comparison Reports 1 Cross Group Comparison Report The report compares the responses of respondents from 1A 1B and Focus Group P1 1 Can your compu
99. o that cross group comparison reports can be generated based on the selected target group s after collecting responses from the DS Client s To protect the DS questionnaire a password should be set DS Client s must input the correct password when they import the DS questionnaire 4 5 2 Manage a DS Questionnaire To import a DS Questionnaire file the Survey Managers can browse a DS Questionnaire file and enter the Password as appropriate The Survey Managers are free to publish the questionnaire to the suggested target group s They can administer the questionnaire to different target groups in different timeslots When the Survey Managers export the responses to a response data file they should select the appropriate published questionnaire s The Survey Managers should examine the selected target group s and response rates before exporting the questionnaire responses 4 6 KM Questionnaire 4 6 1 Import a KM Questionnaire Set The Survey Managers can import a KM Questionnaire set as released by EMB The KM Questionnaire set contains a set of related questionnaires The Survey Managers are free to publish these questionnaires to relevant user groups 4 6 2 View KM Reports There will be four types of reports namely Results Summary Self Evaluation Rubric Stakeholders Questionnaire s and Attributed Questionnaire Item s which can be selected by the user The Survey Managers can generate these reports
100. odify it according to their needs Schools can configure the authentication method in SEP configuration file The two modes of user login authentication are Using SEP database and Integrating with other system s If Integrating with other system s is selected Change Password and Student Password Reset will be disabled Password checking will also be ignored when importing user accounts Each user should have a corresponding account in the master system For mapping user accounts between SEP and the master system a new user property field remote ID will be provided For teacher and other user account import there is a REMOTEID field added For student user account import REMOTEID and PARENTREMOTEID fields are added Note A SQL statement for extracting student user accounts from WebSAMS into CSV file is provided in Operation Manual Chapter 3 3 5 The CSV file contains REMOTEID and PARENTREMOTEID fields with the value of LOGINID as the default value of REMOTEID and p plus LOGINID as the default value of PARENTREMOTEID The Integrating with Other System s requires Administrator to map each user account in SEP with that in other system s However this mapping is not always possible For example when mapping SEP user accounts with a domain controller in school LAN it is found that there is not any parent and others accounts in the sch
101. of surveys which are provided or created in the SEP The first type is a questionnaire and the other is a log sheet or an observation form A survey consists of a number of survey items which may either be responsive e g selecting a choice or supplied type e g filling in words A survey item is composed of two parts the item stem and the item responses The item stem is a description of the question or information to be collected Examples are What do you usually use a computer for at home in a questionnaire or Location of an activity in a log sheet The item responses are either the choice s to be selected or the information to be supplied by the respondents of a survey The SEP user refers to a person who is assigned with different operation privileges within the system There are at least three types of users the System Administrator the Survey Manager and the Survey Target User Respondent The System Administrator has full or partial control of all the operations in the SEP depending on the implementation strategy of the SEP The Survey Manager has full rights to revise and create a survey The Survey Respondent is the person who is assigned and required to provide responses to the survey items in a survey A detailed list of terminology is provided in Appendix 1 for quick reference 1 3 Basic Concepts When designing the SEP on ITEd for schools self evaluation the Project Team has consider
102. on This folder should include the subfolders with Teacher and Student All the surveys will be placed in the sub folders according to different types of survey respondents For detailed procedures please refer to Operation Manual 3 5 2 Attributes Schools are suggested to create a two level attribute system The name of the attribute is called New IT facilities The first level consists of the following values Wireless LAN Intranet System Tablet PC Interactive Whiteboard For the each of the first level attribute value it consists of the following second level values Administration and Management Teaching and learning enhancement Frequency of use Curriculum Innovation The survey item s may link to at least one of the first level and second level attribute value The survey creator e g teacher can make use of the attribute system to search for the relevant survey items to build a survey For detailed procedures please refer to Operation Manual 3 5 3 Survey Group s Schools are suggested to create survey group e g 1A Intranet System and include relevant survey respondents e g 1A Student This can facilitate cross group e g 1A Intranet System and 1B Intranet system and time e g 1A Intranet system 20050106 and 1A Intranet System 20050606 comparison for survey analysis 3 5 4 Build Your Own Survey s Under the new three year IT in Education strategy for examp
103. on Technology in Education Survey P3 S3 E3 ITEd Team Teachers BPA AMAMA SE Information Technology in Education Team Teachers Questionnaire P4 S4 E4 2 Teachers ITEd Team Teachers PAA TERA NGNE Teachers Information Technology in Education Questionnaire P5 S5 E5 Students BE BAPAC NGNE Students Information Technology in Education Questionnaire P6 S6 E6 1 E6 2 E6 4 E6 5 E6 6 Parents REAP ERAR HENE Parents Information Technology in Education Questionnaire P7 S7 N A E7 1 Therapists TARA AERA HSA CAPRA Therapists Information Technology in Education Questionnaire Special N A N A N A E8
104. ool domain controller To cope with this situation schools may leave remote ID for these SEP accounts as an empty field then the SEP system will by pass the user account integration function and resume the original password authorization procedure This mechanism provides more flexibility for Administrator in managing user accounts 8 Create DS Questionnaire s in DS Host Data Sharing DS feature provides functions for EMB and schools respectively to generate and disseminate questionnaire survey set s online to a group of schools and gather survey results into a centralized system Cross group or cross school comparison reports can be generated from the collected responses 9 Manage DS Questionnaire s in DS Client A DS Client can import a DS Questionnaire package and then publish the questionnaire s in local site After collecting responses from local respondents school can export the responses to a responses data package and then send the package back to the DS Host If the DS Host is EMB schools can submit the responses to EMB online 10 Manage KM Questionnaire Set A set of questionnaires can be prepared by EMB in EMB SEP and exported as a KM questionnaire file Schools can download the questionnaire file and import it into School SEP for later publishing Since the questionnaires are designed with a pre set framework a set of special reports can be generated in the Report Generator EMB may distribute a data collect
105. or individual schools to conduct self evaluation of their performance progress in ITEd Schools can use or adapt the sample surveys disseminated through the system or create school based surveys in accordance with the evaluation goals or targets set out in their Information Technology IT plans E FAQ MEd Oryerall Srache 1974200 1 2 1 EMB Data Package Download EMB Data Package is placed in the EMB website for school users to download It consists of all EMB predefined surveys attributes and survey items for different types of schools i e Primary Secondary and Special As the set of EMB pre defined surveys and survey items are installed together with the SEP download and importation of EMB Data Package is necessary when EMB announces the release of new version of Data Package at EMB website You can access the SEP website with the URL below http www emb gov hk sep eng SEP on ITEd for Schools gt School SEF Facakge Download SEP on ITEd for Schools lt Fyll Package Full Package programmes amp sample surveys 2005 01 30 v1 0 ckage sample surveys Upgrade Package programme updates amp enhancements 2005 03 20 v1 0 Home Whats New SEP On 2 2 SEP Documents Download SEP Documents including Administrator Manual Operation Manual User Manual and User Guide are available for download at SEP website The manuals are located in the Menu section The URL of the SEP
106. ponses of a same survey in two different time frames 6 Modify Properties of Published Questionnaire When selected target respondents are not able to submit the assigned questionnaire before the end date for some reasons Survey Manager may wish to extend the period for completion of the questionnaire A Modify Published Questionnaire function is provided for Survey Manager to reset the start end dates and in addition it allows Survey Manager to change the title of the questionnaire as well 7 Export Raw Data of Questionnaire s to Data File In addition to the aggregated data generated in the Report Generator module Survey Manager can export raw data of questionnaire s to data files The data files contain both the individual responses of each respondent and the content of each survey item 1 4 4 Report Generator 1 Overview This function is mainly designed for data analysis as well as the display and output of the results The display is in three formats tables charts and statistic figures Different forms of displays will be shown on the monitor according to the types or properties of a survey item The RG is supplemented with the Data Comparison features These features allow the users to compare the results of a specific survey across timeframes respondents and survey items A comparison button is available for each survey item and a selection tool is available for these three comparison modes 2 Reports for Q
107. ption de ni Z O go Oo Single Multiple List Mode of Multiple Column Standard Mode Selection Single or Multiple Selection Selection Advance Question Question a 0l0 O 0 81000 O b amp 3 c O O10 c O OO Grouped Single or Advanced Mode 1 Advanced Mode 2 Multiple Selection Question Question Level 1a item A B C Level 2a1 Drovol 2a2 O Level 1b O Level 2b1 O Level 2b2 Advanced Mode 3 Advanced Mode 4 Figure 3 3 Icons of Survey Items Types 3 4 Built in Structure and Samples in SIB 1 SIB Folder Structure A folder tree structure is pre defined according to the types of schools Primary Secondary and Special and the categorization of sample surveys The Item Bank folder tree has two main branches EMB and School folders Under the EMB folder the Primary Secondary and Special sub folders school type level are pre defined for placing sample surveys for different types of schools Under the school type level other sub folders e g ITED are created for storing categorized surveys with different objectives Path School Demo a0 Survey Item Bank HL EMB I Primary QI ITEd Secondary QI ITEd Special QI ITEd 4 School 2 Built in Surveys A set of predefined questionnaires and log sheets for each school type e g Primary Secondary and Special are pre installed in the SEP The pre installed questionnaires and log sheets of respective school type are listed as belo
108. r of Item Bank Create the survey from a published survey this method should only be used when the Survey Managers want to compare the responses of the same survey across different time frames The constraints of each method are summarized in Table 4 2 1 Properties Method Create the survey Create the survey Create the survey from from the scratch from SIB published survey Insert additional survey Vv Vv items from SIB Insert Additional survey Vv Vv items form the scratch Copy survey items from an Vv existing survey in SIB Define new logic v m sequence numbering terminology covering for the survey Assign to new set of target respondents survey groups Support Cross Item Comparison with published survey s Support Cross Group Comparison with published survey s Support Cross Timeframe Comparison with published survey s Table 4 2 1 Constraints of respective Survey Creation Methods in the SEP 4 2 2 Strategies when Designing Implementing the PDA Questionnaire Since there is limited space in a PDA screen and normally the number of pixels of width is less than that of height we should therefore reduce the length of the questionnaire and that of the survey item s if possible The following tips can help you to design a good looking PDA questionnaire In Single Selection or Multi selection set the number of column
109. report generation for Questionnaire in SEP Available Reports for Log Sheet Factors affect report generation Item by item Individual User Log Sheet Comparison Target Group s vi Survey Group s vi Key Item independent variable v vi Method of survey creation Cross Surveys Comparison Not Available Not Available Table 4 2 2a Factors affecting the report generation for Log Sheet in SEP 4 2 4 Strategies of Defining the Target Respondents Selection for the Required Reports Grouping of target respondents is the major factors affecting how the survey results can be displayed and compared Target respondents can be grouped by the following methods in the SEP Group Types Groups defined in User Management these groups are Teacher Group Class Groups Form Groups Parent Groups and Other groups These groups are either generated when importing users or created by the System Administrator Global Survey Groups defined in User Management these are global and common groups created by the System Administrator facilitating the selection of target respondents and generation of survey results Local Survey Groups defined within individual survey these groups can be created by the Survey Managers to aggregate the results of a particular survey The creation of local survey can be created either by picking respondents manually randomly via the system or by age A rule of thumb
110. rmance Do I like this activity 1 Classroom activity 2 School works activity 3 Self learning studying 4 CommunicationS Browsing Internet 5 Listening Music 6 Watching Movie 7 Playing game 8 Learning games entertainment 9 Others please specify 9 10am 10 10am 12 0pm No Record 1 Web browser 2 E mail 3 ICQ 4 Word processor 5 Spreadsheet 6 Presentation software 7 Audio video software 8 PC games Q Others please specify 1 In school lesson 2 Out of school lesson 3 Your own home 4 Home other than your own 5 Community Youth centre 6 Web bar 7 Others please specify Please refer to table of Subject 1 Not important 2 Not very important 3 Average 4 Important 5 Very important Very bad Bad Average Good Excellent 1 Strongly dislike 2 Dislike 3 Average 4 Like 5 Strongly like Appendix 5 ITEd Indicators According to the information in the new IT in Education strategy the HKIEd project team proposed a eight dimension framework which makes use of the PolyU ITEd survey items for schools to evaluate the IT in Education performance progress All the following survey items in this framework are from the ITEd surveys designed by the PolyU School Information Technology Survey SITS School Heads Questionnaire SHQ
111. rs are probably the clerk or admin staff The roles of the Survey Helpers are as follows Perform Data Capturing using the online data capture tool in the SEP Perform Offline Data Capturing using the ODC tool downloaded from the SEP and Amend input imported surveys which are conducted in Offline Mode The Survey Helpers should have the privilege Data Input Management to access the following menu buttons in the SEP Figure 5 1 Data Capture Survey SMARA KIDEA Hij m 4 4 4 4 r r GET aa er Chl Ci a De Taa Uy OP I Vem Coe ioe De Dm iee Ue on Us on se EE i EA JON S OS CS CE EN SEI UY PES VE e EEI LEA GE pE MA Po tee oe Aga Be fae es dea S a E p EE 7 Survey bs Soe Ses sus Soe wos sol SES SSS SS SS SS ES ES SESE is SS OSE ER Soe SR SS Se a Se a i Figure 5 1 Menu buttons for the Survey Helpers 5 2 Before You Start There are two methods i e Online Offline to import offline conducted surveys into the SEP Online means you login the SEP to input the surveys in the Data Capture Offline means you extract an Offline Data Capturer from the Data Capture and then use the Offline Data Capturer to input the surveys without logging in to the SEP Some common perquisite for data capturing are Before inputting survey to the SEP you should have created published the Named Survey Anonymous in the Survey Generator The students have been assigned to complete the survey via
112. rvey ii Publish the survey iii Download the survey by clicking Export to RTF The Survey Manager can format the exported survey e g add school letter head iv Print and distribute hardcopies of the survey to target respondents v Collect the completed surveys from respondents by group and classes vi Before inputting the survey using the Offline Data Capturer ODC or web interface the Survey Helpers are recommended to further sort the survey according to students class and class numbers for Named Survey 3 vii Download the ODC and use it to input survey responses for users OR Input the survey via the web interface of Data Capture viii Print out the post importation summary i e the list of imported surveys reference number and pack it with hardcopies of the survey for future verification ix Use reference number to retrieve the survey for modification if necessary x The results of the survey will be available in Report Generator Hybrid of Online and Offline Mode of Operation The recommended workflow for Hybrid of Online and Offline Mode is i The Survey Manager creates a survey either from the SIB or from the scratch in the Survey Generator In the survey information setting the Survey Manager should define the Do Survey Mode as Hybrid of Online and Offline select target respondents as Online Users and Offline Users respectively The users under the Offline
113. s and Evaluating The ITEd Projects 1998 2003 Indicators of ITEd commitment on Composite Information Technology Grant CITG Source CITG EMB Internal Circular No 2 2004 Seven strategic goals in ITEd Source Empowering Learning and Teaching with Information Technology 2004 Goal 6 Providing Continuous Research and Development We will conduct research on the effectiveness of the IT in education strategy and the impact of IT on students learning outcomes We will explore the possibility of setting up a Hong Kong based research centre to pioneer leading edge IT applications in support of proven educational precepts and to come up with creative means of applying IT in pedagogy learning and teaching and other education purposes 7 Goal 7 Promoting Community wide Support and Community Building We will enhance partnership with the IT industry on teacher training digital resources and other related fields We will involve the community in particular parents and encourage them to motivate children towards the appropriate use of IT and drive home messages on cyber ethics Communication between schools and parents will be enhanced through the use of IT and measures to address the digital divide will continue A5 1 Matching of ITEd Overall Study 2005 Question Items with Phase I Study ITEd Evaluation Framework 2006 Note School Information Technology Survey SITS School Heads Questionnaire SHQ Students
114. sees 30 2 3 Link to Overall Study on Reviewing the Progress and Evaluating the Information Technology in Education ITEd Projects 1998 2008 xa ce occas raa EEOAE E TEE RAA EEEE AEE EINES 31 Chapter 3 SEP System ssssssesssocecssssccccssooecesssooecssssooecssosceceessooesessssseees J2 3 1 Deploying SEP in sChool Si5ccp cs lt sesncecceevapsasvauseseeseeasdckavextencpeaniones 32 3 1 1 Platforms a d LimitatiohSen cesena aaa ea eae a 32 3 1 2 Running SEP within School Network esesssesesseeesssreeseseresressersresrerseese 32 3 1 3 Enabling Internet Access to SEP sssssssssesssesessseessresseesseesseressseesseesseesse 33 Dede KO o S ET E E 34 3 2 1 Questionnaire and Log Sheet ssnssessseeeesseesseesseesseeeseeessseesseessersseesseee 34 3 22 Online and Offline Modes of Operation sssesssesssessssseesseessersseeeseeessee 36 3 2 3 Data Analysis and Report Generator sssesesseeesseesseesseesseresseeesseesssese 38 93 UVC ltem Type Soeiro teino Ea EEEE EEE EEE 39 3 4 Built in Structure and Samples in SIB eeseseesessesssersseressserssee 40 3 5 Tailoring SEP to Your Needs s ssoeeeseenesesesssersssseesserssereesssressee 43 3 5 1 SIB Tree Str ct te snena ae S E TE EEE 43 3 5 2 At UES ac ae eee a Ah ie a E ETA a EE a TE 43 3 5 3 DUPVEV CLOUDS E EA EEEE E E E EE 44 3 5 4 Build Your Own Survey csiaisssicdsatacastaacscidedessstevedasavsdandasnstcaenandedatesastas 45 Chapter 4 Tasks for Survey Mana
115. specify P 4 Standard Mode Question Figure A2h Icon for Standard Mode Have you applied IT to the following activities Figure A2i Sample for Standard Mode e Always Occasiomally Rarely Never a School administration management Ole Ole Ole Ole v 0 Discussing teaching related matters with teachers Ole Ole Ole Ole c2 Using the Internet for inter school communication and joint school activities e Je Ole Ole Ole d elUsing E mail discussion forums to communicate with students Ole Ole Ole Ole e Communicating with parents through E maile Ole Ole Ole Ole fe Research analyze school data or data arising from school activities ge Ce Oe Oe f g Teachinge Oe Oe Oe Ole h v Others Please specify CC Ole Ole Ole Ole A2 2 Advance Type 1 Grouped Single or Multiple Selection Question a OlO b 1010 0 c 298 Figure A2j Icon for Group Single or Multiple Selection le Types and speed of Intemet cormection Please tick the appropriate box es J G Type O Leased line Dial up modem O Broadband ii Speed of leased lme dialup comection CO 2 4kbps C 64kbps lt and lt 1 5 Mbps O 2 15Mbps eg Tl ii Speed of broadband connection O 3Mbps 3 Mbps lt and 10 Mbps O 210 Mbps Figure A2k Sample for Group Single or Multiple Selection 2 Advanced Mode 1 Question a 1 0 3 01 0 0 slolgelo Figure A21 Icon
116. te statistical data when comparing data in a survey the Survey Manager is recommended to select users in groups and survey groups so that Cross Group Comparison report can be made between target group s and survey group s Meanwhile users of selected target groups in Anonymous Survey should be mutually exclusive so that risk of duplicated input of anonymous survey in Offline Data Capturer can be avoided Therefore assigning 1A and P1 groups in anonymous survey should be avoided because students in 1A group overlapped with that of P1 4 Save Surveys in SIB The Survey Manager can save the new modified survey in SIB for future usage However only published questionnaires can be saved into the SIB To solely save a new modified survey in SIB the Survey Manager can publish a survey without target respondent and then save the survey in SIB 5 Create Questionnaire for Cross Timeframe Comparison To facilitate the data comparison across time frames in SEP the Survey Manager requires publishing the same questionnaire in two or more time frames To do it in the Survey Generator the Survey Manager can firstly create a questionnaire either from the scratch or from SIB and publish it in a timeframe Then he she can click the Create New Survey button of that particular survey to clone the survey and publish it in another time frame By doing so the Survey Report Viewer can use the Cross Timeframe Comparison Report to compare the res
117. ter at home access the Internet c Yes cNo Not sure Number of Response s 4 14 1B Focus Group P1 Response Count Percentage Count Percentage Count Percentage Yes 2 100 00 a 50 00 0 0 00 No 0 0 00 Pi 50 00 0 0 00 Not sure 0 0 00 0 0 00 0 0 00 Total Number of Respondents 2 2 0 Response Rate 100 00 100 00 0 00 Can your computer at home access the Internet Response Yes No Not sure 0 1 2 Count 2 Cross Item Comparison Reports This report compares the responses on an identical survey item between two surveys Cross Item Comparison Questionnaire 1 New questionnaire created at 2005 09 24 10 02 Questionnaire 2 New questionnaire created at 2005 09 24 10 02 Export Report with chart s Export Repor ff Back d Number of operating classes m Number of Response s 0 Questionnaire 1 Total Number of Respondents 0 Max 0 00 Min 0 00 Mean 0 00 Questionnaire 2 Total Number of Respondents 0 Max 0 00 Min 0 00 Mean 0 00 User Group Count Percentage O 249 Questionnaire 1 0 0 00 Questionnaire 2 0 0 00 250 499 Questionnaire ab 0 0 00 Questionnaire 2 0 0 00 Questionnaire 1 oO 0 00 500 749 4 A Questionnaire 2 0 0 00 750 999 Questionnaire 1 0 0 00 Questionnaire 2 0 0 00 3 Cross Timeframe Comparison Report This report compares two identical surveys which are held in two different time frames Cross Time Frame S
118. tes to categorize the survey items Define a scheme to show how the Survey Managers can request for new Attributes 6 5 Re construction of Attributes At the beginning the SIB Managers may build a simple Attributes System structure in After some time when the number of survey items increases the structure of the Attributes System may not fit the nature of the survey items added Under such circumstances the SIB Managers should review the survey items and Attributes System and re construct the Attributes System accordingly 6 6 Copy and paste the Pre installed Surveys from EMB Folder to the School Folder Import the updated version of EMB Data Package will replace all the pre installed surveys in EMB Folder The SIB Managers are recommended to make a copy of the pre installed surveys from EMB Folder to School Folder The benefits of relocating the pre installed surveys are The Survey Managers can still use the old versions of the pre installed survey if necessary The School Folder structure can help the Survey Managers to locate the required surveys efficiently 6 7 Maintain Survey Items Created by Resigned Staff The Survey Managers can only modify the survey items created by them When a staff resigned only the SIB Managers have the rights to modify the survey item created by the resigned staff To minimize the workload of maintaining all survey items created by the resigned staff the Survey
119. the error click Accept or click Reject and return to the survey form for checking and revision v The System will generate a reference number of the input survey You are recommended to mark the reference number to the hardcopy of the survey form for cross reference amendment s later on vi Click Confirm to continue the inputting of other records of the survey 5 4 Offline Data Capturer ODC 5 4 1 Download ODC of a Particular Survey 1 Mouse over to Data Capture and then click Offline 2 In the Survey Search table click Search to search the survey 3 On the survey list click View of the anonymous survey 4 Click Download Offline Data Capturer to download ODC for this survey Data Capture gt Offline gt Questionnaire Questionnaire Named Questionnaire Method Named Start End Date From 2004 12 03 To 2004 12 09 Do Questionnaire Mode Hybrid of Online and Offline Upload Offline Data File File OK uto ff OK Manual ff Back Search Record by Reference Number Reference Number Download Log Download Offline Data Capturer Bk 5 Adownload dialogue box will be displayed asking if you want to open save the file click Save to save the zip file in your workstation 6 Unzip the sepdoc zip file sepodc 776KB HTML Application 24 12 2004 12 18 A spode 2KB F 24 12 2004 12 18 5 4 2 Input Named Survey using ODC
120. the keyboard looguntyweiey tease wrlemorkopebatelerond frequently used by the students by the mouse or ke pads in the keyboard e eee a in the keyboard 2 pe a PT the keyboard Shutdown the computer 1 point at the Start menu of the monitor by the mouse or keypads inthe keyboard 2 press the Start to display the menu itemse 3 select Shutdown from the menu itemse e J 4 select Confirm to shutdown the computere Figure A20 Sample for Advanced Mode 2 4 Advanced Mode 3 Ques tion Level ia O Loval sta wal zaz Level ib DO Level 2b7 O Level 2b2 Figure A2p Icon for Advanced Mode 4 6 Have you ever communicated with your child s school or teachers with the aid of IT e g E mail If YES how satisfied are you with the result of such communication O No and the reason is You may choose more than one option below C The school does not make available any IT communication channel e g the E mail address of teachers O I do not know how to make use of IT e g E mail to communicate with the school and teachers O I do not know the E mail address of the school or the teachers COI do not have the time to do so CI do not have the need to do so CJ Others Please specify O Yes and the result was Please select one O Very satisfactory O Quite satisfactory O Barely satisfactory O Unsatisfactory LI Very unsatisfactory Figure A2q Sample for Adv
121. ts NEW enhe a E a e a a eaaa oa 103 Appendix 1 Terminology sessoesssooessoesesocecsoesesoceesoesesoseceooesesosesosesesoees L04 Appendix 2 Survey Item Typ0eb ccccscssccscssssssscccssssssscsssssssssscesssees LOT A2 1 General Typenr E E AEE A R bene 107 AZ DL MUN ANCE Typenr E E E ER 111 Appendix 3 Report Layout for Questionnaire ssesesssosscesesooeesssseeeee 116 A3 Overall REPTE srenti ir E R 116 A3 2 Comparison Reports sssessssseessssesssersseressssressrresssresseressseessees 117 A33 Results SUMMARY eera a E EAEE 118 ASA Self Evaluation Rubric seseesseessesesseesssesesssersseressseessereesseesssee 119 A3 5 Attributed Questionnaire Item cccceeeeesssseeseeeseseeeseeeeees 119 Appendix 4 Report Layout for Log Sheet ssesessssseoecssosesecsssooeesssseee L20 A4 1 Item by item Comparison Repott essseeeseesesseresssersseseesssresse 120 A4 2 Individual User Log Sheet c sscccscasccssencsssesonecesvemesseascevsesscesoes 120 Appendix 5 ITEd Indicators sesssssocecssssooccssooececssooecesssscceessoseseessssesse L21 A5 1 Matching of ITEd Overall Study 2005 Question Items with Phase I Study ITEd Evaluation Framework 2006 A5 2 Phase I Study ITEd Evaluation Framework cc eee A5 3 Title amp Internal Code for Questionnaires of Phase I Study by School Types and Stakeholders ccceesseceeeeseeeeeeneeeeeees About
122. uestionnaire Named Questionnaire Method Named Start End Date From 2004 12 03 To 2004 12 09 Do Questionnaire Mode Hybrid of Online and Offline User Group tA gt User A0I AU YEUNG PO YAN z 5 Amend the survey and click Save to save the changes 5 4 6 Amend Surveys Using Reference Number 1 Mouse over to Data Capture and then click Online 2 Inthe Survey Search table click Search to search the survey 3 On the survey list click View of the survey Survey Search start end Date Perom OTE Oro PEO EMO Ed Survey Type aay Questionnaire Log Sheet Sort by SuneyTie Survey Title Start Date Survey Creator Questionnaire Named 2004 12 03 Administrator view Log Sheet Anonymous 2004 12 03 Administrator View Log Sheet Named 2004 12 03 Administrator View Questionnaire Anonymous 2004 12 03 Administrator View 4 In the Search Record by Reference Number section input the reference number and then click OK Search Record by Reference Number Reference Number 5 Amend the survey and click Save to save the changes 5 5 Download Log of Offline Data Record 1 Mouse over to Data Capture and then click Online Offline 2 In the Survey Search table click Search to search the survey 3 On the survey list click View of the survey 4 To download log record click Download Log New questionnaire created at 2004 11 30 11 03
123. uestionnaire Report Generator provides various kinds of reports for the questionnaires These reports can be shown in different styles All in one Mode Click to view Mode and Comparison Mode Below are the listed reports for questionnaires and the required setting should be made in a survey to facilitate the generation of these reports Please refer to Appendix 3 for the layout of reports for questionnaire In addition the survey results can be exported to an Excel file with both figures and charts Please note that exported report s can only be viewed by using Microsoft Office 2000 or above Overall Report A report consists of the question statistical data and chart of a survey item This report can be viewed in All in one Mode or Click to View Mode Cross Group Comparison It is to compare responses between different target groups When designing a new survey Survey Managers should select target users carefully if they want to compare responses between among groups They should select all target groups that they are going to compare after completion by target responses For details in assigning target respondent please refer to point 3 Assign Target Respondent in section 4 4 3 Survey Generator Cross Time Frame Comparison A report for comparing responses of a same survey in two more different time frames A feature is built in the Survey Generator to republish a questionnaire again with different time frames To compare questio
124. upport 7 1 Manuals There are four manuals provided for installing and using the SEP Each manual has its purposes and recommended target readers as summarized in Table 7 1 New version of manuals can be download from the Manual section in the SEP website You can download the manuals by accessing the URL http www emb gov hk sep eng Manuals Purposes Target Readers Administrator Manual Provide instruction on System Administrator Installation of SEP System Administration Operation Manual Provide step by step instructions System on all operations in the SEP Administrator SIB Managers Survey Managers Survey Helpers User Manual Provide instructions for Parents respondents to reply surveys in the Students SEP Teachers Stakeholders User Guide Provide conceptual instruction System information in operating the SEP Administrator SIB Managers Survey Managers Survey Helpers Table 7 1 Purposes and target readers of the SEP manuals 7 2 Online Help The Online Help is installed in the SEP Like the Operation Manual the Online Help provides step by step instruction to operate particular feature function inthe SEP The Online Help is divided into function basis users should first access the function and then click the Help to get the respective help manuals of that function SMARA O as 6 1 7 Copy Questionnaire s Log Sheet s fro
125. urvey Name New questionnaire created at 2005 09 24 10 02 Time Frame 1 2005 09 24 2005 09 24 Time Frame 2 2005 09 24 2005 10 24 Export Report with chart s Export Report 4 Name of school Number of Response s 0 b School Type Primary be CAM CPM c Whole Day Response Time Frame 1 Time Frame 2 Count Percentage Count Percentage d A3 3 Results Summary Results Summary Clore en ay Strategic Goal 1 Empowering Learners with IT Y I Student s Perception of Learning with IT 1 Students who like to use IT for learning in class P1 N 3 33 P2 N 0 0 P3 N 0 0 2 Students who rated themselves very proficient proficient in the mastery of information processing with IT higher order thinking skill Information search e g using search engine N 3 67 Information selection N 3 67 Information collation and analysis e g using spreadsheet N 3 P1 67 Reporting and Presentation e g PowerPoint and website presentation N 3 67 Self evaluation on learning outcomes e g online tests questionnaires learning 67 records N 3 Information search e g using search engine N 0 0 Information selection N 0 0 Information collation and analysis e g using spreadsheet N 0 p2 0 Reporting and Presentation e g PowerPoint and website presentation N 0 0 Self evaluation on learning outcomes e g online tests questionnaires learning records N 0 0
126. w i Pre installed Surveys for Primary Schools are 1 Primary Initial Survey Form doc 2 Primary IT Activity Daily Log doc 3 Primary Questionnaire Heads doc 4 Primary Questionnaire IT Team doc 5 Primary Questionnaire Parents doc 6 Primary Questionnaire Students doc 7 Primary Questionnaire Teachers doc ii Pre installed Surveys for Secondary Schools are 1 Secondary Initial Survey Form doc 2 Secondary IT Activity Daily Log doc 3 Secondary Questionnaire IT Team doc 4 Secondary Questionnaire Parents doc 5 Secondary Questionnaire School Heads doc 6 Secondary Questionnaire Students doc 7 Secondary Questionnaire Teachers doc iii Pre installed Surveys for Special Schools are 1 Special Initial Survey Form doc 2 Special IT Activity Daily Log doc 3 Special Questionnaire IT Team doc 4 Special Questionnaire School Heads doc 5 Special Questionnaire Specialist doc 6 Special Questionnaire Students doc 7 Special Questionnaire Teacher doc 3 Attribute List In the SEP there are two types of pre installed attribute lists The Attribute lists are used to categorize survey items in the SIB and aimed at facilitating SEP users to have a quick search of survey items i PolyU ITEd surveys attribute list The attribute list consists of three levels From top to bottom they are school type Secondary Primary and Special target respondents Teachers Students School heads Parents and ot
127. with versions below Internet Explorer 5 5 The school needs to address security issues for the server running the SEP system and ensure that all operating system patches are up to date anti virus software installed and the virus definitions updated In this respect the number of maximum connection s from clients to the SEP server is limited by the licensing terms of the Operating System The school should comply strictly with respective licensing terms 3 1 2 Running SEP within School Network A fixed IP should be assigned to the server running the SEP Internet Explorer 5 5 or above and Hong Kong Supplementary Character Set HKSCS for proper display of Chinese characters should be installed into the computers of the end users The end users should have basic knowledge of web browsing in order to use the SEP 3 1 3 Enabling Internet Access to SEP A Routable IP address should be used if the school allows the users to access the SEP outside the school Schools should protect their servers from unauthorized Internet access by using Firewalls The school needs to address security issues for the server running the SEP system and ensure that all operating system patches are up to date anti virus software installed and the virus definitions updated 3 2 Tools 3 2 1 Questionnaire and Log Sheet There are two types of surveys questionnaire and log sheet or observation form These surveys are designed for different purposes The former mainly
128. work connection A data file is generated by the application after all offline survey results have been entered The Survey Helper can import this data file into the SEP The system then shows the survey data of individual respondents one by one for confirmation before storing them into the system Detailed procedures are provided in the Operation Manual 4 System Rules in Adding Importing New Survey Records There are some system defined rules for adding importing new records to both named and anonymous surveys respectively For Named Questionnaire the new survey record of a particular user will overwrite his her existing one For Anonymous Questionnaire the system restricts the number of submitted survey records which should not exceed the total number of users in the selected group The system will reject the new record that is beyond the total number of users in the selected group For Named Log Sheet the new record will replace the existing one when records of the same log dates are found in a particular user Moreover new record is rejected if the number of the submitted records of a particular user exceeds the number of days to be logged For Anonymous Log Sheet new records will be rejected if the total number of submitted records exceeds the total number of users of a group in a log date Moreover new record is also rejected if the total number of submitted records exceeds the multiple of the total number of users of a group and the
129. y at home There are five types of groups 1 System Group 2 Form Group 3 Class Group 4 Privilege Group and 5 Survey Group All these pre defined group Cea types cannot be added or deleted These five group types are used to facilitate the System Administrator to group a list of users with common properties A group type includes pre defined user groups which cannot be added or System Group deleted They are 1 Administrator 2 Teacher 3 Student 4 Parent and 5 Others A group type is used to group students into forms Schools can define form Form Group groups according to the operating form levels Class Group A group type is used to group students into classes Schools can define class groups according to the operating class levels Survey Group A group type is used to group users with common properties e g students with computers at home and students without computers at home for group comparison in a survey analysis A group type is used to assign specific access rights to a list group of users Privilege The System Administrator can create user groups with various combination ofl Group privileges assigned The resulting privilege s for each account is are the aggregate privilege s of all groups that the users belong to Class Level The operating class levels Class Code The operating classes A unique key to maintain relevant student records in the SEP across different User
130. y amp w amp Tools Empowering Learners with IT Perception of ITEd P y X Teachers Pedagogical IX Students er 6 Providing Continuous Research amp Development A gt PNY KS Practices with IT Learning activities 2 Empowering Teachers with IT Strategic goals in Empowering Learning and Teaching with Information Technology Strategy 2004 2007 Evaluative areas in this study Detailed relationship between the conceptual framework and indicators survey items is shown in the following table Dimension Evaluative Area Main Point Indicators Survey Items 1 Input Dimension 1 Students Students ITEd P6 S6 E6 2 E6 3 SQ3a b 11e 22 E6 1 SQ3a b 10e 21 E6 4 E6 5 E6 5 SQ3a b Perception of perception 13e 24 Learning with attitude 2 SQ3bii c IT 3 HSQI1b 2 Teachers Teachers IT 1 P5 S5 TQ1 7h E5 TQ1 7j E8 THQ1 6 IT competency 2 ITEdInfoQle 3 HSQ2a Competency 4 P5 S5 E5 TQ32 E8 THQ28 as well as 5 P5 S5 E5 TQ31 E8 THQ27 Teachers amp 6 P5 S5 E5 TQ10f E8 THQ9f School Heads y 2 HSQ2b Pereepkoroi perception roles ITEd of IT Teachers ITEA 1 PS5 S5 E5 TQ12 E8 THQI1 2 HSQ2c perception roles of teachers Teachers ITEd 1 P5 S5 E5 TQ20 E8 THQ18 SOR 2 P5 S5 E5 TQ16 E8 THQI5 perception 3 HSQ5 6 HO6 attitude 4 HSQ2d 3 Home school 1 HSQ7a d HQ13 Commun
131. y item s existed in Survey Item Bank select Primary Student in the attributes called ITEd Survey and then click Search Survey Item Search Attributes Survey Item Stem Has your school sought the opinions ITEd Survey s Primary School z 4 IT Team z English test Test 1 View Attribute Tree Create From Seratch W Survey Items m Has your school sought the opinions suggestions from the following parties when your school planned installed deployed IT resources If YES how would you rate the usefulness of their opinions suggestions 1 Survey Item s v Select the checkbox of the survey item s and then click Select vi When finished adding survey items click OK The interface returns to Basic Information table Survey Generator gt Create Survey gt Questionnaire Questionnaire Method anonymous C Named Mandatory Setting C mandatory C NotMandatory Based on Each Survey Item Setting Do Questionnaire Mode Online C offline C Hybrid of Online and Offine i Title New questionnaire created at 2005 01 10 15 02 Start End Date From 2005 1401 21410 To 2005 401 1410 Target User Survey Group i Edit the Questionnaire Title optional li Select Questionnaire Method iii Define Start End Date iv Select Mandatory Setting v Select Do Questionnaire Mode vi Click Select
132. y within the period of defined Start End Date 4 4 4 4 1 Practical Tips Use a Table to design a Survey It is recommended that the Survey Managers draft a table Table 4 1 4 listing where to retrieve the survey items in the SEP the sequencing number logic and terminology for the survey before creating it in the SEP Survey Name IT in Education Survey to Students A B C D E F G Survey question Where is the Survey Item Sequencing Numbering Logic Terminology question Type AH RA PLB BAM From z Single and 1 Level 1 O RATKA 2 R fel aed A Multi Jump to o 412 2004 Selection question oOo F274 Mode 2 UK Fe HEY E AS BY DA E f From 7 232 Single and la Level 2 Ng Be H 4 ale A Multi oO WLLERM 2004 Selection O RADE Mode O ARE Fil A il AW gt PFH New questions Single and 2 Level 1 RES BES DA Multi EHE Selection oO O ME Mode O LANDA Table 4 1 4 Design Survey Table 4 4 2 Use a Table to Identify Target Users and Survey Groups The Survey Managers can use a Group Strategy Table Table 4 2 1 to identify the Target Users Survey Groups and Mode of Conducting the Survey quickly List out the expected
133. ybrid of Online and Offline mode in a survey the school can assign a particular group of respondents to response to the survey via offline mode while the rest of the respondents response to the survey via online mode To facilitate the Online and Offline Modes of Operation recommended workflows are respectively provided as below 1 Online Mode of Operation The recommended workflow for Online Mode of Operation is i The Survey Manager firstly creates a survey either from the SIB or from the scratch in the Survey Generator In the survey information setting the Survey Manager should define the Do Survey Mode as Online select target respondents and define Start End Date of the survey ii Publish the survey and notify target respondents to response to the survey in the SEP iii The respondent can use the web interface to do the survey online either within the School Local Area Network or Internet iv After the close of the survey according to its defined End Date the results of the survey will be available in the Report Generator 2 Offline Mode of Operation The recommended workflow for Offline Mode of Operation is i The Survey Manager creates a survey either from the SIB or from the scratch in the Survey Generator In the survey information setting the Survey Manager should define the Do Survey Mode as Offline select target respondents and define Start End Date of the su

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