Planning & Budgeting Summary - Program Selection
Contents
1. Select Refresh button after uploading to see the new document Impor from other programs EXbocuments That Can Be Mailed _ indicates required documents EXcommon Documents Templates Previously uploaded documents will now display in the mport Dialog box Designate the appropriate documents to import by checking the boxes under the Select to Import column After the appropriate documents have been selected click the Submit button Illustrated below with the arrow NAME TYPE test docx Insurance Copy test docx Proof of Address tax id Tax ID Form W 9 rates Fees Schedule manual Policy Manual Electronic Copy SELECT TO IMPORT 3 The imported documents should now appear under the Documents tab Saas ae a eee DOCUMENTS He lectronically Uploadable Documents E _ View Document Delete Document indicates required documents NAME TYPE DATE REQUIRED REVIEW vV manual Policy Manual Electronic Copy 2 22 2012 10 42 33 AM x ail D T rates Fees Schedule 2 22 2012 10 41 25 AM Y T test docx Proof of Address 2 22 2012 10 38 33 AM Y T DOCUMENTS ON FILE Select Refresh button after uploading to see the new document Import from other programs HDocuments That Can Be Mailed _ indicates required documents EXcommon Documents Templates 11 30 2012 212. Vette in i ai aE O NR i Dhio go nin L AES SS N 728210 OV of Ec Aa f aa Ohio Educational Directory System OEDS R ODE Interactive and OEDS Reports Links to the Ohio Educational Directory System OEDS R ODE Interactive for downloading school advanced search Search halip Accountability Career Tech Data Finance Lmprovement Learning Supports School Options Teaching Testing zt jun l mnnnnnnnAn NNNNNARAARAA D A 6 iin i Ohio Department of Education Data Comprehensive Continuous Improvement Plan CCIP Education Management Information System EMIS Frequently Requested Data OEDS Reports Ohio Education Directory System OEDS Report Card Data iLRC Reports Technical Data on Testing Test Results OEDS R s Ohio Educational Directory System OEDS R ODE Interactive and Links to the Ohio Educational Directory System OEDS R ODE Interactive for downloading school district and building mailing lists and OEDS Reports are below The current printed directory also is available for downloading Click on OEDS R to search for a district or building IRN The Ohio Educational Directory System Redesign OEDS R is a decentralized data system that allows organizations those who do business with ODE such as public districts public schools JVSDs community schools ESCs nonpublic schools etc to maintain their own data The general public can search OEDS for the
3. OEDS If your organization is already listed in OEDS and you have the proper associated role you will see your organization after you click on START APPLICATION After your data appears click SUBMIT If you are a school or past provider and you do not see the START APPLICATION button please check with your OEDS administrator to assure you have the correct role START APPLICATION 6 Next verify the general information displayed for the nonpublic school and click the Submit button Illustrated below with the arrow If any information displayed is incorrect please contact your OEDS Administrator to update these fields NAME Lutheran School Miami Valley Intermediate TAX ID 311233292 IRN 132480 DESIGNATED COUNTY Montgomery PHONE 937 253 1786 FAX 937 253 3426 EMAIL N A WEB URL N A PROGRAM PERIOD EdChaice FY 2014 y SUBMIT 7 After an organization has been selected or created the following tabs will display GENERAL FLRGS STATUS COMMENTS rusto 11 30 2012 5 Each tab contains elements which are critical to the application process In general each tab performs the following function GENERAL Contains nonpublic school information phone email location etc and application status information PERSONNEL Contains personnel information for roles within the application Administrator Principal Nominator Primary Contact STAFF Contains personnel information of staff employed by the nonpubli
4. Summary 3 21 2012 Name change 3 21 2012 Guardianship 3 21 2012 ISP Created by uatjpsnomin1 scholar on 3 21 2012 9 20 16 AM Student is currently attending a private school and has an ISP uatjpsnomin1 scholar uatjpsnomin1 scholar uatjpsnomin1 scholar Showing Page 1 of 1 21 2012 9 47 58 AM Stjpsprogspclist1 Scholar Submitted 21 2012 9 47 39 AM Stjpsprogspclist1 Scholar Submitted 21 2012 9 30 18 AM uatjpsnomin1 scholar Submitted 29 2012 2 47 44 PM uatjpsnomin1 scholar Started Add New Subject 3 Next the comment box will display with the subject topic prepopulated Type the comment in the provided box and select the Add button Illustrated below with the arrow 11 30 2012 12 Subject 15P Comment Parent will need to submit copy of ETR and ISP from DOS 1944 characters left ce A cance 4 The reply comment will now display in the Comments box Illustrated below with the arrow Comments Comments Summary Last Updated Subject Last Updated By bject 3 21 2012 ISP uatjpsreview1 scholar Created by uatjpsreview1 scholar on 3 21 2012 2 14 59 PM 3 21 2012 Name change uatjpsnomin1 scholar Parent will need to submit copy of ETR and ISP from DOS 3 21 2012 Guardianship uatjpsnomin1 scholar Created by uatjpsnomin1 scholar on 3 21 2012 9 20 16 AM Student is currently attending a private school and has an ISP Showing Page 1 of 1 3 21 2012 2 16 36 PM uatjpsrevi
5. 012 a Teacher Janet 2 2 1930 0164 212212012 Ira Teacher Jane 10 5 1960 0164 212212012 T 3 The imported staff members should now display under the Staff tab cenena Pensommer semvces sia oocs acsi starus comes stony indicates ODE Approval needed TEACHER JANET TEACHER JOHN Approval Staff Data Approved Professional Conduct Issue Services Provided by this Staff Z Aide Services Audiological Services Intervention Services Staff Profile Name Janet Teacher Phone Email State Staff Id Date Of Birth 2 2 1930 SSN Last 4 0164 Employment Details S Position Title Audiologist Employment Type Contracted Staff Employment Start Date 2 22 2012 Employment End Date Most Recent BCI Scholarship 5 11 2011 Most Recent FBI Scholarship 5 12 2010 CERTIFICATIONS _ Delete Certificate amp Update Certificate Add Staff CERTIFICATE NUMBER ISSUER opm Im Staff Audiology License pon a AUD123456 Enanos BS Audiology d Add Certificate Expiration Date 12 31 2013 11 30 2012 20 IMPORTING DOCUMENTS 1 Select the Import from other programs button Illustrated below with the arrow cenean Persom serves sr ooce racer stun comes ron DOCUMENTS electronically Uploadable Documents E _ view Document 1 Delete Document _ indicates required documents NAME REQUIRED REVIEW V D DOCUMENTS ON FILE
6. 97 Role OEDS R Organization Administrator eas Status Active Role Start Date 05 26 2005 Role End Date 12 31 2500 SAFE Account Flag Y Person Title Last updated on 08 13 2004 9 Contact the OEDS R Administrator by clicking on the picture of the magnifying glass next to their name this will give you their phone number and e mail address SCHOOLS THAT ARE PART OF A HIERARCHY If the user s school is associated with a Diocese or other hierarchy then the OEDS R Organization Administrator can be found by doing the following Relationships ing Details onnel Location Fund The hierarchy organization for this organization is Organization Relationships This organization is the Hierarchy Organization for A Nonpublic School Oh ChildCare Preschool Click the Relationships tab at the top of the school s record Click the link for the hierarchy organization listed Click the Personnel tab Scroll down to the OEDS R Administrator Contact the OEDS R Administrator using the information provided i tS SCHOOLS NOT AFFILIATED WITH A HIERARCHY lf the user s organization is not associated with a hierarchy and the organization s OEDS entry does not list an OEDS R Organization Administrator then the principal or superintendent needs to designate a staff member to this role by sending an e mail to OEDSR Support ode state oh us requesting that the designated person be assigned the role of OEDS R Organization Administrat
7. Department of Education Ohio Cleveland Scholarship Program EdChoice Scholarship Program Nonpublic Registration User Manual 11 30 2012 Table of Contents LOGGING OMO NE SAFE ACCOUNT eemneer erent ene ene enema te Senet a 3 Selecting the Scholarship Application sso Ssitocedeaaesie boss Soceted Sods Semtaasaivacn idiae oes inieaasoiseoeatuakasaaadanstununisdeaieceenaoeun 3 POISONMM Clhaecauceslascasscese cca sai ahed Seas ance 22s fash A a 6 E E E eee ee er eee eee eee eee eee T DOCUMEN Ganra a NN 9 PESE I E E EEE E E E E EN E R en EE EEE E E E EAT 10 CS OUTING FACS STOE sin a netstat 11 Application Status COGS S ss nccia he cpiscaatshcshaactsveissncnlatinns bueuasannvacunns pactcnauatunn snus ue nung nceheia oamesennuntaansaaeuaseenrnemaniter 14 UTS Ue gf arrearage ner ett tie rece rte rent ane cere ener 14 Appendix A Setting up SAFE Accounts and Accessing the Ohio Educational Directory System 15 Appendix B Accessing the Scholarship Application c cccccscscscsssscsecsrsssecsesssscsecsesescarseesesesaeseaseatentees 19 Appendix C Importing Staff Data and Documents ccccccesesecsesssscseceeseccsessescsecsesssscaeseesaesanseaseatentees 20 11 30 2012 2 Accessing the Provider Application Logging onto the SAFE Account The Nonpublic Registration Application is accessible through ODE s Web secure portal known as SAFE Secure Applications for Enterprise Users can enter SAFE through the SAFE Si
8. List ODE CORE Educator Profile CORE Educator Profile ODE CORE Online Payment CORE Online Payment OEDSR OEDS R Application SAFE District Reports SAFE District Reports Scholarship Scholarship JPSN Autism etc STARS V2 0 STARS Professional Development and Technical Assistance System 11 30 2012 3 2 Next select the appropriate box for either the Cleveland or EdChoice Scholarship Program Educational Choice Cleveland pe a E EE Jon Peterson Special P Needs Scholarship Scholarship Scholarship Aaii EdChoice Cleveland telly JPSN 3 Once the appropriate scholarship program has been selected click the New Application button it is a drop down option from the Providers button Illustrated below with the arrow Department of Education Ohio gov Provider lt Student lt gt Contacts lt gt Search Provider New Provider Application g E oq EdChoice Select Another Program PROVIDER SEARCH PAGE PROGRAM APPLICATION STATUS PROVIDER NAME EdChoice Approved a Correction Needed PROVIDER IRN Denied e Resubmitted S COUNTY All x acct APPLICATION PERIOD All Submitted pi SORT ORDER Provider Name x 7 ONLY snow MY PROVIDERS 4 After the Add New Application button has been selected the Provider Application screen will display Select the Provider Affidavit link Next read the affidavit in its entirety If you agree to abide by all ter
9. and or EdChoice Scholarship Program should contact the Ohio Department of Education at 877 OHIOEDU 877 644 6338 and ask to speak with a staff member Questions regarding the Cleveland Scholarship system or program can also be e mailed to Questions regarding the EdChoice Scholarship system or program can also be e mailed to 11 30 2012 14 Appendix A Setting up SAFE Accounts and Accessing the Ohio Educational Directory System To access and use the scholarship application system on the Ohio Department of Education ODE Web site the user must 1 have an account set up on the Security Application for Enterprise SAFE Web portal and 2 be assigned the appropriate role in the Ohio Educational Directory System OEDS SAFE is a secure Web based system that allows ODE customers to access various accounts and applications on the ODE Web site in a convenient way Each SAFE account is unique and is not shared among individuals school districts or organization staff Every secure action by a SAFE account owner in a secure ODE Web application is logged and stored for security auditing The Ohio Educational Directory System OEDS is an online data system that allows organizations that do business with ODE such as public districts public schools JVSDs community schools ESCs nonpublic schools etc to maintain their own data profile The general public can search OEDS for the most current information about an organization such as maili
10. arch iteris display below To view further information click the magnifying glass next to each item or click the underlined organization name Q Montessori School at Circle Nonpublic School IRN 011306 Status Open Abbreviated Name School Type High School Physical Address 10923 Magnolis Drive Suite C Cleveland Ohio 44106 1801 County Cuyahoga Mailing Address SAFE ACCOUNT SIGN IN 10923 Magnolia Drive Suite C Cleveland Ohio 44106 1801 County Cuyahoga State Board of Education 7 To determine who the OEDS R Organization Administrator s is click the Personnel tab at the top of the record Illustrated below with arrow hio gov Sirt Home gt oeds r gt maintainorg Montessori High School at University Circle 011306 Abbreviated Name Organization Type Nonpublic School Web URL www montessorihi l E SAFE ACCOUNT SIGN IN Organization Status Open Status Reason Code Organization Substatus Charter Approved Substatus Reason Code Created on 9 1 2010 10 16 19 AM Status Date Last updated on 12 21 2011 11 30 2012 17 8 The list of personnel is listed alphabetically by role Scroll down until the bolded OEDS R Organization Administrator listing is seen The person whose name is listed with this role is the OEDS R Organization Administrator for the organization Illustrated below with arrow A Name Administrators Name Date of Birth 12 29 1951 Last 4 Digits of SSN 20
11. bmitted to the scholarship administrator at the Ohio Department of Education for approval 9 Once the request is approved the Scholarship Application link will display in the SAFE portal FSL FSL Forms and Surveys List ODE CORE Educator Profile CORE Educator Profile ODE CORE Online Payment CORE Online Payment OEDSR OEDS R Application SAFE District Reports SAFE District Reports Scholarship Scholarship JPSN Autism etc STARS V2 0 STARS Professional Development and Technical Assistance System 11 30 2012 19 Appendix C Importing Staff Data and Documents Scholarship providers have the ability to participate in multiple programs To ease the application process providers may import staff data and documents from other scholarship programs associated with their organization IMPORTING STAFF 1 Select the Import Staff button Illustrated below with the arrow cnet vensomen serves sir oes raas sianu comes ston indicates ODE Approval needed No Staff Information Available Add Staff Import Staff SS 2 Staffmembers associated with the organization should now display Designate the individuals you would like to import by checking the box next to their name under the Select to Import column After the appropriate staff members have been selected click the mport button Illustrated below with the arrow NAME Teacher John M 2 3 1970 0164 2 22 2
12. c Names Titles Credentials etc DOCS Contains an interface to upload and store required documents School Handbook Policy Manual Fee Schedule etc FLAGS STATUS Contains status information and Flags that warn of needed corrections Once corrected the nonpublic can resubmit the application for review COMMENTS HISTORY Contains a history of comments from nonpublic personnel and ODE staff Personnel The second tab of the provider application is Personnel Individuals who have been designated for system access in OEDS will be listed in this section If there are additional individuals that need system access please contact your OEDS Administrator Nominator Allows designated personnel at organizations to enter and edit student application data This role may be assigned to one or more individuals Primary Contact Receives communication via e mail from scholarship program staff This role may be assigned to one or more individuals PERSONNEL FLAGS STATUS COMMENTS HISTORY scholar uatclsprinct PERSONNEL DETAILS NAME Uatclsprinci scholar DOB 1112006 PHONE SSH Last4 4815 EMAIL wvatclsprinci scholarnmode state oh us AVAILABLE ROLES ASSIGNED ROLES Y y fh N 11 30 2012 6 Staff The fourth tab of the provider application is Staff Completion of this tab is optional for the registration process with the exception of identifying the nonpublic school principal School
13. dable Documents Ey View Document B _ Delete Document indicates required documents NAME REQUIRED REVIEW V D Select Refresh button after uploading to see the new document Import from other programs Edbocuments That Can Be Mailed _ indicates required documents Edcommon Documents Templates TO UPLOAD A DOCUMENT Maximum upload size is 2MB Documents exceeding this size will need to be uploaded as separate documents 1 Select the document name to be uploaded under Electronically Uploadable Documents 2 A pop up window will display Upload for Fees Schedule 3 Select Browse 4 Browse to and select the document file Te _Browse _ you would like to attach File Name optional Default will be the filename 5 Use the preexisting name of the file or enter a new name for the file 6 Select Upload 7 Continue uploading any additional required documents in the manner described above Internet Protected Mode Off Users may also import documents from another scholarship program by selecting the button Import from other programs Note To display all files that have been uploaded during a session the user will need to select the Refresh button under Documents Uploaded 11 30 2012 9 Upload Fees Schedule Windows Internet Explorer i i acn o Flags Status SUBMITTING AN APPLICATION If all of the required information has been entered click the Submitted button to forward your registration a
14. ew1 scholar Under Review 3 21 2012 9 47 39 AM Stjpsprogspclist1 Scholar Submitted 3 21 2012 9 30 18 AM uatjpsnomin1 scholar Submitted Add New Subject 2 29 2012 2 47 44 PM uatipsnomin1 scholar Started 11 30 2012 13 Application Status Codes Started Nonpublic school has initiated an application in the online system Submitted Application and all mandatory documentation has been submitted Application is awaiting review by the Ohio Department of Education Under Review Application is currently being reviewed by the Ohio Department of Education for accuracy and data verification Correction Application has been flagged as having conflicting or incorrect data Check the Needed Flags Applied field and Comments History tab for details Resubmit the application after all errors have been corrected Resubmitted Application errors identified have been corrected Application is now awaiting review by the Ohio Department of Education Approved Application has been reviewed with no errors Nonpublic is now approved as a participating nonpublic school Terminated Nonpublic has not fulfilled participation requirements Denied Application has been reviewed and the nonpublic does not meet registration requirements Withdrawn Application not submitted for program consideration Questions Users who experience any difficulties in entering or reviewing applications or who have questions about other aspects of the Clevel
15. gn In link located at the top of the ODE Home Page Note If you do not have a SAFE account please refer to Appendix A Department of Education Ohio gov Sign in with your SAFE Account Are you an ODE employee What is SAFE User Name The Ohio Department of Education ODE launched the Security Application For Enterprise SAFE Web portal in May 2003 SAFE is a Web Portal and a single sign on software security solution for Password Forgot user name or password ODE customers Don t have a SAFE account Sign Up Safe Signup help lf your SAFE account username and password are forgotten or misplaced click on the Forgot user name or password link next to the Sign In field see arrow in preceding illustration and follow the prompts If you have changed your e mail addresses since the last time you signed in please contact your OEDS R Administrator to update your e mail address in the system before attempting to sign in Accessing the Scholarship Application Once successfully logged onto your SAFE account the Scholarship link should be listed in the web systems column on the Account Maintenance page Note If you have established a SAFE account and do not have access to the Scholarship application as illustrated by the arrow below refer to Appendix B 1 To open the scholarship application system click the Scholarship link Illustrated below with the arrow FSL FSL Forms and Surveys
16. most current information about an organization Search by entering information about the organization and then click the search button in the lower right corner If the organization is not found widen the search by entering less information OE DS R Organization Administrators must login to their Safe Accounts in order to update information 16 5 The Search Organization screen should now be showing Search for the organization by name or scroll down and search by IRN If searching by name do not put in too much information as it limits the search The most expedient way to access a specific school is to enter the school s IRN Enter the IRN and hit Enter or click the Search button Illustrated below with arrow Department i of Education Home gt oeds r gt query hio gov Printer Friendly Version Search for an organization Enter information about the organization and click Search If the organization is not found widen the search by entering less information To search for a person click the Search Person button Search by organization name or address information Name Address Line City State OH v Zip Code County Select hd searen oy rn f A amp SAFE ACCOUNT SIGN IN 6 The organization s record should now be showing Department of Education Home gt oeds r gt query Ohio gov Printer Friendly Version gt Search Organization m K Search results based on the se
17. ms and conditions outlined in the affidavit select the check box to proceed Illustrated below with the arrow Department of Education Ohio gov Provider lt Student Contacts lt gt Program Information Program Selected EdChoice Provider Application E By checking this box have read and agree to the terms and conditions outlined in the New Provider Affidavit link The Provider Affidavit includes attestations of compliance with program rules Please review it carefully and verify that you are compliant in all areas before attempting to register as a provider 11 30 2012 5 Once you have agreed to all terms outlined in the Affidavit select the organization you are associated with from the drop down After the appropriate selection has been made click the Start Application button Illustrated below with the arrow Department Ohio gov of Education Program Selected EdChoice Select Another Program Provider Application Click here to read terms and conditions EdChoice Scholarship Provider Affidavit By checking this box have read and agree to the terms and conditions outlined in the New Provider Affidavit link The Provider Affidavit includes attestations of compliance with program rules Please review it carefully and verify that you are compliant in all areas before attempting to register as a provider All Service Providers are listed in The Ohio Educational Directory System
18. ng address phone number and e mail In order for OEDS to be most useful it is important that all organizations keep their OEDS profiles as current and up to date as possible This means that anytime there is a change in staff title address location e mail etc the designated person s for the organization known as the OEDS R Administrator must update the information in OEDS OBTAINING A SAFE ACCOUNT To access any secure data systems or online applications on the ODE Web site a SAFE account must be set up To obtain a SAFE account do the following 1 The user must have his her state issued driver s license or state identification card on hand Information from a valid state driver s license or state ID card will be needed to create a SAFE account Note For those without an Ohio driver s license or ID card there is a manual process for obtaining a SAFE account follow the prompts for Option 2 at http webapp2 ode state oh us portal signup DL_Entry asp SAFE Account 2 Click the SAFE Account Sign In button ae located at the bottom of the menu on the left side of the ODE home page and follow the prompts or click on this link http webapp2 ode state oh us portal signup Carefully read the agreement After reading the agreement scroll down to the bottom of the page and click the Agree button 5 Enter the required information in the appropriate boxes and follow the directions posted on the screen Step by step directions are a
19. or Once you receive a confirmation e mail the change should appear in your school profile on the Personnel tab 11 30 2012 18 Appendix B Accessing the Scholarship Application To access the Scholarship Application link a user must first be granted access Please follow the following steps to obtain access to the Scholarship Application 1 Sign into your SAFE Account 2 Select Request access to GED SES Scholarship link on the SAFE portal to request the necessary role Illustrated below with arrow Change Name Change Email Change Password 25 South Front Street Mail Stop Change Address Columbus OH 43215 Change Phone 3 The SAFE Application Request page should now be displayed 4 Enter email address 5 Select Scholarship from the Application drop down list and Scholarship Provider Applicant from the Membership Requested drop down list 6 Type a reason for requesting access in the Reason box Reason indicated should include the name if the organization the user is associated with and his her role within the organization 7 Select Submit SAFE Application Request CONTACT INFORMATION Change contact information if needed for request purposes only Name stjpsoedsadmint Scholar Email Phone 614 123 9876 Extension REQUEST INFORMATION Application Scholarship A Membership Requested A Curent Membership Scholarship Provider Applicant Reason i Required 8 The request will be su
20. pdated By Showing Page 0 of 0 2 29 2012 2 47 44 PM uatjpsnomin1 scholar Started 2 Type the subject title and comment in the boxes provided 3 Select Add to add the comment to the application Illustrated below with the arrow Subject ISP Comment Studentis currently attending a private school and has an ISP 1937 characters left gt A cance 11 30 2012 11 Users may also reply to an existing comment Comments are grouped by subject title allowing a user to respond to a specific topic The most recent comment thread will display at the top of the Comments Summary box REPLYING TO AN EXISTING COMMENT Highlight the subject title in the Comments Summary box Illustrated below with the arrow The comments related to the selected topic will now display in the Comments box Subject ISP Created by uatjpsnomin1 scholar on 3 21 2012 9 20 16 AM Student is currently attending a private school and has an ISP Comments Summary st Updated By Name change fatjpsnomini scholar Guardianship uatjpsnomin1 scholar uatjpsnomin1 scholar Showing Page 1 of 1 21 2012 9 47 58 AM Stjpsprogspcist1 Scholar Submitted 121 2012 9 47 39 AM Stjpsprogspcist1 Scholar Submitted 3 21 2012 9 30 18 AM uatjpsnomin1 scholar Submitted Add New Subject 29 2012 2 47 44 PM uatjpsnomin1 scholar Started 2 Select Reply to respond to the comment Illustrated below with the arrow Comments
21. pplication to the Ohio Department of Education for review Illustrated below with the arrow senenn vensomer seawces sa J ocs J surs starus coments stony Applied Flags Submitted Withdrawn CORRECTION NEEDED lf the Ohio Department of Education finds that an application needs correction the application will be placed into Correction Needed status The nonpublic may then view the Applied Flags section to determine the correction needed Users may also check the Comments History tab for additional information from ODE staff Once all needed changes have been made the nonpublic may update the status by selecting the Resubmitted button Illustrated below with the arrow creat J Persom senwces srar oos ros starus comens stom Withdrawn Note Please refer to the Provider Application Status table which defines other possible application statuses 11 30 2012 10 Comments History The Comments section allows the user to include any information regarding the application that ODE needs to know Notes are not required for application submission but can be entered by the user and ODE officials Therefore if there is any information regarding the application that ODE should be aware of please include this in the Comments field ADDING A NEW COMMENT 1 Select Add New Subject button Illustrated below with the arrow steer pocs J aesistas comers ston Comments Summary Last Updated Subject Last U
22. rated below with arrow Employment Type Employment Start Date 1 31 2012 Employment End Date 1 31 2112 Most Recent BCE Scholarship Most Recent FB Scholarship Select the Position Title from the drop down Select if the staff member is Fulltime Permanent Auxiliary or Contracted in the Employment Type drop down Enter the employment start date Enter the most recent BCI and FBI background check information if applicable Note If the staff to be added holds an active credential issued by ODE BCI and FBI information has been reported electronically from the Ohio Attorney General This data is reflected as Most Recent BCI FBI CORE If a more recent background check exists please enter the dates Next click Save Employment Details Illustrated below with arrow Position Title Principal A Employment Type anma fer A Employment Start Date 08 01 2009 Employment End Date Most Recent BCI Scholarship 10 12 2010 Most Recent FBI Scholarship 10 12 2012 11 30 2012 Save Employment Details Cancel Documents The fifth tab of the provider application is Documents Here you can electronically upload required documents and obtain common templates Items with an asterisk are required items for registration and must be uploaded before submitting Note To import documents from another scholarship program refer to Appendix C rtaGsistaTus COMMENTS HISTORY DOCUMENTS DOCUMENTS ON FILE Electronically Uploa
23. s State Board Laws Rules a pi ra Stan W Heffner Superintendent 3 Click on the red Ohio Educational Directory System OEDS R ODE Interactive and OEDS Reports link in the middle of the screen Illustrated below with arrow Home Publications Cale AE dar Apps A in ee n O Vs Dep tment 2 Ohio g bof Educatio search hel Search for modvanced search Accountability Career Tech Data Finance Inprovement Learning Supports School Options Teaching Testi Ohio Department of Education Data Comprehensive Continuous Improvement Plan CCIP gt Ohio Education Directory System OEDS A relational database system for the collection of directory information for educational entities and individuals that is Education Management i Web based for both updating and information retrieval Information System EMIS a v Frequently Requested Data Ohio Education Directory System OEDS Report Card Data iLRC Reports Records for students who lived at the Ohio Veterans Children s Home in Xenia Records for students who lived at the Ohio Veterans Children s Home in Xenia Ohio may be Technical Data on Testing obtai _ a OEDS R Organization Types Data Custodians and IRN Request Procedures The list of OCEDS R business owners within the Ohio Department of Education is below __ 4 Click the OEDSR link Illustrated below with arrow 11 30 2012
24. s will be required to enter additional teaching and nonteaching staff for site visits and desk audits 1 Click the Add button to begin adding staff associated with your nonpublic Illustrated below with the arrow Note You may import staff members that were previously entered for other scholarship programs by selecting the Import Staff button Please refer to Appendix C for instructions GENERAL PERSONNEL STAFF DOCS FLAGS STATUS COMMENTS HISTORY indicates ODE Approval needed SCHOLAR UATCLSPRINC1 Approval Staff Data Approved Professional Conduct Issue _ Staff Profile Name uatclsprinc1 scholar Phone Email uatclsprinc1 scholar ode state oh us State Staff Id Date Of Birth 1 1 2006 SSN Last 4 4815 Employment Details S Position Title Principal Employment Type Remove Staff Import Staff Employment Start Date Employment End Date Most Recent BCI Scholarship Most Recent FBI Scholarship CERTIFICATIONS delete Certificate amp Update Certificate CERTIFICATE NUMBER ISSUER D U Add Certificate 2 The Search to Add Staff box should now be displayed This section allows you to search the Ohio Department of Education s CORE database and add staff members that hold ODE issued credentials Search for staff by last name and DOB OR by state ID as listed on the educator credential issued by the Ohio Department of Education e Enter the s
25. tate ID OR last name and DOB e Click the Search button Illustrated below with the arrow 11 30 2012 IMPORTANT Search results will include records with no SAFE account Required Fields If you know the staff members State Staff Id please enter it below Otherwise use the staff personal in ormation to search for the staff FIRST NAME LAST NAME STATE STAFF ID mm dd yyyy SSN Last 4 Search Result ADD FIRST NAME LAST NAME SSN4 ce S209 cance 3 If the user determines that the individual showing is indeed the staff member to be added then click the Add button next to the staff member s name and proceed to step 4 If the staff to be added is not located due to not having an ODE issued credential the message No Results Returned will display You will then need to select the Here button to add the staff member The Create New Staff box should now display Enter the first middle and last name Enter the DOB Enter the last four digits of the SSN Enter the phone and email address if available select Add New Staff button Illustrated below with arrow First Name Last Name Date of Birth Staff Information Required Fields Middle Name Doe Suffix 01 01 1986 Last four digits of SSN Phone 999 999 9999 Email Add New Staff 4 Once the staff member has been added you will need to indicate their Employment Details by selecting the pencil icon Illust
26. vailable at http webapp2 ode state oh us portal help 6 Once all required information has been successfully entered the user will receive a user name and password via e mail with which to log onto his her SAFE account T po FINDING THE OEDS R ORGANIZATION ADMINISTRATOR Once users have their own individual SAFE accounts set up they must have the appropriate role or roles assigned to them in OEDS by their OEDS R Organization Administrator in order to gain access to the online scholarship application system This is the person who has been authorized to make any changes or updates to an organization s OEDS profile To find out who is the OEDS R Organization Administrator of a particular school district or organization do the following 1 Onthe ODE Home Page http education ohio gov click the Data link in the menu at the top of the homepage 11 30 2012 15 2 Scroll down to the Ohio Educational Directory System OEDS link Calendar Apps A Z A t advancedsearch search hel Accountability Career Tech Data Finance Improvement Learning Supports School Options Teaching Testing a Comprehensive Continuous Improvement Plan CCIP Education Management Information System EMIS Frequent Requested Data Ohio Education Directory System OEDS Report Card Data iLRC Reports Technical Data on Testing Test Results __ _ Welcome to the Ohio Dep 1 About U
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