CICO-SWIS User`s Manual
Contents
1. 2 Review the overall integrity and fidelity of the program Information entered into CICO SWIS is confidential and secure CICO SWIS protects data through the use of account specific pass words and high quality data protection procedures The Confiden tiality amp Security Statement can be accessed at www pbisapps org About the QR Codes The QR codes in this manual direct you to video tutorials or additional content as supplements to the written instructions To use the QR codes you need a smartphone or tablet with internet access and software that can read and interpret the codes There are many free QR code reader apps found in your device s app store for example the Apple App Store for iOS Google Play for Android or Windows Phone Store for Windows Phone To download an app search QR code reader in the app store on your device and download All videos can be found on our website www pbisapps org by navigating to Resources gt Video Tutorials in the main navigation An example of a QR code CICO SWIS Users Manual 5 A Zuse Login Logout From your preferred internet browser e g Internet Explorer Fire fox Safari Chrome type in the website address www pbisapps org to access PBISApps A PB S N 0 DS App Demos Find a Facilitator or Coordinator Pay Invoice Q Search this site Go Applications Resources v Support About Us Organizati BBIS Assessment 2 To manage res2. Management 25 Add a New Record si cts SEENEN NEE NN na eee eel e wea ets 26 Merge Duplicate Records 26 Revise a Record SEENEN EENS NEEN SEENEN ee theta wees ete 27 Delete a Records eiert Sates dree Eed cath EE Ee 27 Update a Record Status 28 Update Multiple Records 28 Tools EE 29 Data Integrity sis ien Mach Mie ods elt suani alee EE Bien re ata 29 Person MPO ter Gre de sige annie EE ENEE M dE 30 Student Dashboard 0 e cece eee cece eect e eee eeeeaeee 31 Tools gt SUP OOF ts A St Ee EE e 32 Tools Subscriptions 0 cece eee eee ees 32 View Print or Pay an Invoice 2 2 2 06 0c cece cence eee ees 32 Appendix A CICO SWIS Data Entry and Reporting Schedule Inside Back Cover CICO SWIS Users Manual 3 A i PBISApps Overview Who Should Use this Manual The purpose of the CICO SWIS User s Manual is to provide CICO SWIS users a quick reference and trouble shooting guide The manual is for use by CICO SWIS facilitators and CICO SWIS users during initial start up training and ongoing use Much of the information found in this manual is also available online at www pbisapps org What is PBISApps PBISApps is a not for profit group developed and operated by Educational and Community Supports ECS a research unit at the University of Oregon The PBISApps team manages a series of educational tools related to the implementation of multi tiered systems of support M
3. Non Staff 2 A Click Add 4 Enter all required information about the person 5 Click Save to save or click Save amp New to save and open a new form to continue adding new person records HERE S ATIP For students on an IEP a disability category must be selected To Be Obtained should only be selected when a record urgently needs to be recorded but the disability category is not available It is critical to update this information to keep records current for reporting and decision making Student records marked with an IEP disability category To Be Obtained will appear as data to correct within the Data Integrity system Merge Duplicate Records Merging two names will move all referrals from the Student Staff Non Staff to Delete to the Student Staff Non Staff to Retain L Check the Active Inactive and Archived filter boxes to display all person records associated with the SWIS account 2 Locate the name of the person to be retained by typing the name in the Search field 26 CICO SWIS User s Manual 8 Revise a Record 1 4 5 Delete a Record 1 Click the Search icon Click to select the name of the record to retain Click Merge In the Student Staff Non Staff to Delete field type the name of the person record to delete All referrals from this record will be moved to the Student Staff Non Staff record chosen to be retained Click to select the name of the label to del
4. Success report displays all students enrolled in CICO SWIS and their average percent of points earned over the last four weeks The report lists student names alphabetically by default The list can be sorted by clicking on any column header School Wide Report The School wide report provides the mean high and low scores per day for the group of enrolled students over the last four weeks Click the graph at the bottom of the CICO Dashboard to open it in a new screen displayed with the report and associated data table HERE S A TIP The School Wide Report is useful to assess the effectiveness of the school facility s CICO intervention CICO SWIS Data Entry From the CICO Dashboard L Click Data Entry 2 Use the Calendar to select the appropriate data entry date as needed Today is selected by default CICO SWIS Users Manual 13 gt S paco SCC GE ems Check in Out H j b T 8 D Data fiew SWIS Demo School T dashboard El ll VC SE Too CICO Data Entry Monday April 20 2015 School Status School In S Irrel Student Status Score Complete Plan Change Note Date 2 Banks Mark Present eg No s 4 20 15 GO 3 Bender Brian Student status Feet D s Period 1 Period 2 Period 3 Period 4 Plan Change 2 MI MIE sl z Period 5 Period 6 4 v Absent kb Note Quick Find Total 50 gt Watch Tutorial S Black Chris Present 86 Yes 3 Brent Tina Present No S DuBois Carly Pr
5. current subscription year will display in this section 4 Click Print to print a copy of the invoice 5 Click Pay Invoice and the application opens a new window to the online portal to pay your invoice with a credit card HERE S A TIP A quick view of the subscription status is also available on any application s dashboard The notification s color is an indication of the subscription s status Yellow Due Red More than 30 days past due No Notification Paid CICO SWIS Users Manual 33 Appendix A CICO SWIS Data Entry and Reporting Schedule School Facilitator CICO Admin Data Entry Who What When CICO SWIS Points Accuracy Checks Report Generated Who What When
6. one full day 4 Click Save Core Data School Enrollment To enter or modify School Enrollment in School Settings HERE S ATIP 1 Click on School Enrollment Enrollment data should be entered at the same 2 Click on the correct school year to expand the menu time as the annual census count typically by October 3 If the school facility collects race ethnicity information Enter the number of students within each ethnic group Total year if a large 10 20 School Enrollment calculates change in enrollment automatically based on the race ethnicity enrollment entered 1st Enrollment totals only change during a school occurs mid year 18 CICO SWIS Users Manual a School Settings N School Profile School Enrollment Profile 2013 14 Contact Information Hispanic Latino EI core bata American Indian Alaskan Native 5 School Days Asian E School Enroliment Black 70 Pacific Islander Native Hawaiian 5 A Applications ge General TA Gie Multi racial 21 cico Total School Enrollment 500 Other Cancel The School Settings gt Core Data gt School Enrollment settings 4 If the school facility does not collect race ethnicity information Enter the total enrollment 5 Click Save Applications General To enter or modify General Settings in School Settings L Click General 2 Click anywhere within the row of the appropriate field to expand the menu 3 Choose Yes to enab
7. to CICO SWIS Demo User Search JQ x Filter Enrolled Unenrolled Student Success Last 4 Weeks jab Enroll E update Een Dancer Joe Student Avg of Points Student District ID Goal Has IEP Yes Soe Banks Mark 46814 70 5 WE Geesen Black Chris Bender Brian 75262 80 ae Goat 70 Brent Tina Black Chris 239964 80 Days Currently Enroledin 443 Chiles Linda CICO w o Brent Tina 74234 70 Total Days Enroled in Dancer Joe 112 oC Chiles linda 53412 70 DuBois Carly Date Enrolled Sum Felton Laura Dancer Joe 912334 70 Last Data Entry 61215 Franks Amanda DuBois Carly 34792 70 ere SME Jarvis Dana o Felton Laura 184721 70 as S Johnson Serena Franks Amanda 25721 70 Referrals This School g Milton Sara o Jaris Dana 34957 80 Pera Tae eck Weller Winston Johnson Serena 78434 80 o Milton Sara 23424 70 Enrolled Unenrolled CICO School wide ey 100 80 60 40 20 16 FG PE NG 9G I6 I6 NG 1G n6 NG NG NS I6 NE AS TG 16 6 fe te o ae EC EE MrTWhrPe MT WTP MT WT eM Two 7127 8 03 8 10 8 17 8 24 The CICO SWIS Dashboard CICO SWIS User s Manual The CICO Dashboard displays an overview of CICO SWIS infor mation including 1 A list of CICO Enrolled Students 2 An overview of Student Success over the last four weeks 3 The CICO SWIS School wide Report spanning the last four weeks CICO Enrolled Students By default the CICO Dashboa
8. without identified errors Problematic Data lists each record type with an itemized list of possible errors The full report checks for the following Any staff non staff or students missing district ids Duplicate staff non staff or student records Staff non staff or students with duplicate district ids Duplicate referrals Referrals out of date range referrals before 1997 or with future dates Referrals out of time range based on the Time Range setting established in School Settings Referrals with Action Pending marked as the Action Taken Missing or incomplete School Days data School Days data out of range months with more days than possible weekdays Missing Incomplete School Enrollment data School Enrollment data out of range greater than 2500 students Students with a Disability Category marked as To be Obtained Students on an IEP with no Disability identified Inactive Archived students enrolled in CICO SWIS Inactive Archived students in ISIS SWIS with open student files CICO SWIS User s Manual 29 A Ze o To correct any of the records listed in Problematic Data 50 1 2 3 Double click the record to correct Correct the information Click Save Person Import Person Import allows any SWIS Suite school to import a list of students or staff from a Student Information System into the SWIS application Importing these records reduces the amo
9. A CICOSWIS User s Manual Version 5 5 August 2015 A Al pPBISApps How to Find Help This manual is your first step for CICO SWIS support Can t find the information you need Contact your CICO SWIS Facilitator My CICO SWIS Facilitator Information Facilitator Name Phone Number Email Address For More Information Are you still stuck Visit the PBISApps support website online at support pbisapps org There you will find answers to many common questions a search able knowledge base and discussion forum and ways to contact PBISApps to ask your question directly A cicoswis User s Manual Version 5 5 August 2015 A i PBISApps Table of Contents Overview 2 0 ccc ccc cc ce cece ec eee eee eee eee eeeees 4 Who Should Use this Manual 4 What is PBISAP pS a NEESS AE EELER AE A What is the SWIS Suite 4 What is CICO SWIS EE 5 About the QR Codes 0 0 ccc ccc cece cece ee eee eeeeeeees 5 Logiti Logout 2339 8EEERNE EENS nate Seesaw Ee 6 School Select Menu 7 Select School Menu Feature Overview cece cece cece eens 7 School Details Information Menu Feature Overview 0 5 7 Switch Schools 2 5888 RENE EIERE ola cones NEE SEN oe wees ete ans 8 Quick Great 8 Configure the CICO SWIS Account 8 Enroll a New Student 8 Enter CICO Data eier Bebe EN 9 View Report use See dE EE RE sis thls SEENEN eats 10 CICO Dashboard 0 cece ccc cece ee cee ce ee
10. CO settings 3 Modify the setting accordingly 4 Click Save 5 Close School Settings by clicking on the red X icon in the upper right corner of the screen Collect Data and Report for Saturdays Default No This setting allows schools facilities to collect CICO data on Saturdays To enable data entry on Saturdays 1 Select Yes from the drop down menu 2 Click Save Collect Data and Report for Sundays Default No This setting allows schools facilities to collect CICO data on Sundays To enable data entry on Sundays 1 Select Yes from the drop down menu 2 Click Save Default Student Goal Line Default 80 22 CICO SWIS Users Manual This settings allows schools facilities to set a default percent goal for the overall CICO intervention The goal line on school wide CICO reports will default to the value set here To modify the default goal line L Type or use the arrows to set the goal 2 Click Save HERE S A TIP While this setting establishes the school wide goal line individual student goals can be updated throughout the year by following the steps outlined on page 12 of this manual Additionally goal lines can be changed as a report option on most CICO SWIS reports Defined Period Groups amp Expectations Default Undefined Schools Facilities design the CICO SWIS data entry screen by defining the number of times students check in during the day periods and the number of expecta
11. First Last vs Last First To modify General settings in Account Settings L Click on General under Applications 2 Select the setting to modify 3 Type or select the preferred option for the setting 4 Click Save Tools School Settings Sg HERE S ATIP To access School Settings Schwal Galines ee L From the CICO SWIS Dashboard set for the entire click Tools school and will be 2 Click School Settings the same for all Users Within the School Settings menu schools facilities can view and modify information related to School Profile General and Application Specific Settings Core Data Data Integrity settings CICO SWIS Users Manual 17 A i PBISApps The School Profile includes all physical and contact information for the school facility Any of the information provided in this section can be updated with the exception of the District Name District Name Physical Address Phone Number School Name Grade Range Fax Number Mailing Address School Profile Contact Information Contact information for the following roles can be located and or edited as changes occur SWIS Contact Admin Contact Billing Contact Core Data School Days To enter or modify School Days from School Settings L Click School Days under Core Data 2 Click on the school year to expand the menu 3 Type or select the number of schools days for each calendar month Early release days count as
12. IS Account L From the CICO Dashboard 7 Type or set the number of click Tools school facility expectations 2 Click School Settings 8 Type a label for the first period in the Add Period workspace A Click CICO for example Block 1 4 Click the Defined Period Groups 9 Click Save in the Add Period amp Expectations row workspace 5 Click Add 10 Continue to add and save peri geehrt ods until all periods are entered set the Start Date for this 11 Click Save in the Add Period data entry template Group workspace Click Cancel to return to School Preferences Enroll a New Student From the CICO Dashboard L Click Enroll located at the top of CICO Enrolled Students 8 CICO SWIS User s Manual HERE S ATIP If a data entry template is already defined you can edit the template by double clicking it from the list Edit the information and click Save Some edits will render the template incompatible with previously entered data CICO SWIS will prompt you when this is the case and ask you to confirm any data deletion If you ve made changes to your CICO point card and want to main tain a history from the previous card simply add a new template in CICO SWIS and save the old one Previous data will remain in CICO SWIS new data can be entered based on the new template 2 Type the student s name in the Student field and click to select it 3 Type the student s goal in the Goal field 4 Type or use
13. SWIS account sl 2 Type the name of the record to update in the JQ Person Management li Baon 1Cmae cram Search field Click the came search icon 3 Right click on the ZG record and select Set Status Select the appropriate status for the record ge a Active the person is seve ora Hace currently associated with The Person Management workspace with Set Status menu the school b Inactive the person is not currently associated with the school but may return e g transfer students c Archived the person is not currently associated with the school and will not be returning Leg graduated students Update Multiple Records Multiple person records may be selected within the same page to update to the same status all at once To update multiple records with one click L When the Person Management list opens scroll to the page with multi ple records to update 2 Check the box to the left of each record to update 3 Click the Set Status button located at the top of the list 4 Select the appropriate status for the records 28 CICO SWIS User s Manual Tools Data Data Integrity To access the Data Integrity system L From the CICO SWIS Dashboard click Tools 2 Click Data Integrity The Summary at the top of the report identifies the number of possible errors within the account in each record type Below the Summary are two columns Good Data lists the record types
14. TSS These tools include the School Wide Information System SWIS Suite PBIS Assessment and PBIS Evaluation These applications have been implemented in more than 25 000 schools in the US and abroad PBISApps has been making schools safer and more productive places for over 10 years by empowering educators to make data based decisions as problems emerge What is the SWIS Suite HERE S ATIP The SWIS Suite a set of four Some aspects of CICO SWIS applications SWIS CICO SWIS may be inaccessible based ISIS SWIS and SAMI is a on your access level Please reliable confidential web based contact your facilitator to information system built to have your access modified collect summarize and use For more information about student behavior data for decision access levels see the making Research demonstrates support that educators can make more article on effective and efficient decisions PBISApps when they have the right data in the right format at the right 4 CICO SWIS Users Manual time The SWIS Suite provides school facility personnel with the information they need to be successful decision makers What is CICO SWIS Check in Check Out CICO SWIS is a web based decision system providing school facility personnel with an online space to enter Check In Check Out CICO point card data easily and efficiently Teams using CICO SWIS have a place to 1 Monitor individual student progress in the intervention
15. e list of Filters in CICO Enrolled Students a A W N calendar icon Click to select the student s name in CICO Enrolled Students Click Reenroll located at the top of the CICO Enrolled Students list Type the student s goal in the Goal field Type an enrollment date or select the enrollment date using the 6 Click Save to save or Cancel to return to the CICO Dashboard Update an Enrolled Student From the CICO SWIS Dashboard 1 Double click on the name of the student to be updated in CICO Enrolled Students 2 Type the student s goal in the Goal field 3 Type or use the calendar icon to select an enrollment date HERE S A TIP To edit an enrolled students name or other identifying information use Person Management Follow the steps for revising a record in person management on page 27 4 Click OK to save or Cancel to return to the CICO Dashboard Unenroll a Student As students graduate from the CICO intervention be sure to unen 12 CICO SWIS User s Manual roll the student in CICO SWIS From the CICO SWIS Dashboard 1 Click to select the student s name in CICO Enrolled Students 2 Click the Unenroll icon located above the list 3 The Confirm Unenroll screen will appear Verify the student is to be unenrolled 4 Use the calendar to set the student s unenrollment date 5 Click Unenroll Student Success Report Located on the CICO Dashboard the Student
16. er Click to display only schools marked as your favor ites DataLink Schools List Filter Click to display only schools participating in DataLink to upload data Favorite Click the star to mark the school as a favorite Info Click to access additional information about the account Login Click to login to the school s account School Details Information Menu Feature Overview School Information See which applications the school accesses the school s grade range and a full list of users along with their last login dates and times School Contact Information View the schools mailing and physical addresses phone number and fax number SWIS Information Access the SWIS contact s name and email SWIS facilitators name and contact information and see whether the school CICO SWIS User s Manual 7 A i PBISApps uses the SWIS Person Import feature DataLink Information This section provides information about whether the school uploads data using DataLink and what the latest upload file contained Switch Schools Users with access to more than one school can switch schools without logging out of CICO SWIS Note Users with access to a single school s account will not have access to this feature in the Tools menu L Once logged in and inside the SWIS Suite click Tools 2 Click Switch School 3 Select the desired school from the drop down menu 4 Click OK Quick Start Configure the CICO SW
17. er s Manual Use IEP Default Yes When enabled users will identify each student s IEP status and disability category To disable this setting L Select No from the drop down menu 2 Click Save Use Person Import Default Disabled When enabled users have the ability to import student and staff lists directly into SWIS To enable this setting L Select Yes from the drop down menu 2 Click Save Require Staff and Require Student District IDs Staff District ID Default Yes Student District ID Default Yes SWIS allows the school facility to utilize district internal identification numbers for staff in addition to the SWIS assigned ID number If disabled the staff and or student SWIS ids are displayed on re ports To disable this feature L Select No from the drop down menu 2 Click Save Applications CICO To enter or modify CICO SWIS settings and data entry configura tion in School Settings L Click CICO 2 Click anywhere within the row of the appropriate field to expand the menu CICO SWIS User s Manual 21 A i PBISApps a School Settings 8 a School Profile General Settings Profile Collect data and report for No Contact Information Satans Collect data and report for No eg em Core Data Default Student Goal Line 80 School Days School Enrollment Defined Period Groups amp A Expectations A Applications General swis CICO The School Settings gt Applications gt CI
18. esent No S Felton Laura Present No a a Chiles Linda Present No a a The Data Entry workspace A Set the school s status for the day using the School Status drop down menu School In is selected by default 4 Click anywhere in the blue bar with the student s name to expan the data entry form The first student on the list opens by default 5 Set the student s status for the day using the Student Status drop down menu Present is elected by default HERE S A TIP CICO SWIS bases the number of points possible per period on a O 1 2 point scale The maximum number of points possible per period is calculated by taking the number of school wide expectations and multiplying by two Each student s average per day is automatically calculated as data entry occurs Selecting No Data for a School Status Student Status or period equates to a O when calculating the averages for the day Leaving a period blank will not count in the student s average for the day Days with blank periods will appear on reports as days with incomplete data entry 14 CICO SWIS User s Manual 6 Enter CICO point card data for each period defined 7 Optional data to enter a Notes Type notes into the text box labeled Notes b Support Plan Change Type into the text box labeled plan change 8 Tab or click out of the last field in the student s data entry row or click the Save icon to save CICO point ca
19. ete Click Merge Feit student e SWIS 1D 65496 Status Active First tame Ethnicity select one In the Search field type name of the record to modify Student is on a 504 Pian Bran Not Hispanic Latro D Hspanc Latno Last Name sani Bender Student is on an TEP Race select all that apply Yes H American Indan Alaskan Native Asar Back Pacfic Isander Natve Hawaian White Disability Category select all that Autem Deaf Bindness Deafness Developmental Dely Emotional Disturbance Hearing Irparment Intellectual Disabitty Mutiole Dsabites Orthopedic Imparment Gender apply Male x District 1D 75262 Motes Click the Search icon In the result set double click on the record to revise The Edit Student workspace Revise the necessary information Click Save HERE S ATIP The SWIS Suite prevents deleting person records attached to data If there Type the name of the record to be deleted in the Search field Click the Search icon Click to select the record to are duplicate person records delete and each has data Click the Delete button merging the two records is recommended over deleting Click Delete to confirm Click Cancel to return to the roster CICO SWIS Users Manual 27 A i PBISApps Update a Record Status 1 Check the Active Inactive and Archived filter boxes to display all per sons associated with the
20. eturn to School Preferences Other Data Integrity Settings The Data Integrity system alerts of any possible data errors within the SWIS Suite Errors identified within your account are based upon the settings established in the Data Integrity School Settings To set settings for the Data Integrity system in School Settings L Click on Data Integrity under Other 2 Check the box to the left of the record type to enable a check within the system Unchecked record types will be ignored for data integrity errors 3 Select a date from any of the calendar icons to choose a date before which specific record types will be ignored 4 Click Save CICO SWIS User s Manual Tools Person Management Person Management allows schools facilities to organize students staff and non staff records associated with SWIS Suite data A Person Management o Students staff nonsteff Students AN JABCDEFGHIJKLMNOPQRSTUVW z Search EIS Fitersy DEIER ce O rees O archved Any Student GIE etStatus Mera Dd students with Referrals No Student Selected Status District D Name a et Students gt Freen Free ISIS Students b 658576 Abby Olton E 394565 Alan Hawkings we gt 955439 Alan Levine D 264838 Albert Marks S Se b 938753 Alec Lexington gt 649373 Alex Cardiga
21. g for prior to importing data into more information on the your real SWIS account pros and cons related to 5 Follow the Person Import Wiz Person Import ard to upload the file to your sandbox account 6 Once your test file uploads successfully log back into your live SWIS account and navigate back to the Person Import section It may take as long as 15 minutes for the live site to register your successful sandbox upload 7 Click the Enable Person Import button in the notification located at the top right corner of the Person Import screen 8 Follow the Person Import Wizard to upload the tested roster to your live account Student Dashboard The Student Dashboard provides school facility personnel with a comprehensive report for an individual student with data in SWIS CICO SWIS and or ISIS SWIS Scan for video tutorial For instructions see page 5 To access the Student Dashboard 1 2 Click Tools then Click Student Dashboard Double click the student record to select a student to view from the Select a Student list The Student Dashboard opens with data from the current school year Select another year from the drop down menu located next to the stu dent s name to display data from previous school year Note CICO SWIS data will not appear in the Student Dashboard when previous years are selected CICO SWIS Users Manual 31 A i PBISApps Student Dashboard reports include Sum
22. le the identified feature 4 Choose No to disable the feature 5 Click Save 6 Close School Settings by clicking on the red X icon in the upper right corner of the screen Start Month Default August This setting sets which month is considered the start of the year for reporting and decision making purposes To modify the Start Month 1 Select the appropriate month from the drop down menu CICO SWIS Users Manual 19 A i PBISApps 2 Click Save Use 504 Default Yes Schools Facilities may opt to collect data about individual stu dents 504 status To disable this feature L Select No from the drop down menu 2 Click Save Use Ethnicity Default Yes When Use Ethnicity is enabled the SWIS Suite will require race ethnicity data to be entered To disable ethnicity as a required field in School Settings 1 Select No from the drop down menu 2 Click Save For more information about entering individual student ethnicity and race information please refer to the Person Management section on page 25 HERE S ATIP The federal government requires schools districts and states to collect individual level race and ethnicity data and report aggregated data in the following ways Individual students must report both his her ethnicity as well as race Students may identify more than one race Multi Racial is listed only as a category for aggregate reporting purposes 20 CICO SWIS Us
23. mary Referrals By Problem Behavior Latest Referrals the student s Referrals By Location 10 most recent referrals Referrals By Day Of Week Referrals Per Year Average Referrals Per Day Suspension Expulsion Per Month Referrals By Motivation a CICO SWIS Individual Student Count Referrals By Time Tools Support As questions come up about how to use SWIS it is recommended to refer to the PBISApps Support page for the answers Access the Support page by clicking Support under the Tools menu The page will open in a new tab Search the page for answers to your frequently asked questions Tools Subscriptions The status of any SWIS Suite subscription and associated invoice is available in the section labeled Subscriptions located in Tools From this section you can view print and pay the invoice s associated with the school s subscription s View Print or Pay an Invoice L From the Tools menu click Subscriptions 2 A window appears with all possible applications listed along the top with their current subscription status Green Ww Subscription is current and invoice is paid Yellow Subscription is due and invoice is unpaid 32 CICO SWIS Users Manual Red Subscription is more than 30 days past due and invoice is unpaid Gray x No subscription 3 Click any of the invoice numbers listed on the left hand side of the window to view a copy Note Only invoices from the
24. n 857593 Alexa Miler gt 984765 Alexandra Hilman D 575799 Alfred Neilan e gt 578330 Alfred Prince a gt 45321 Alice Sakai gt 376890 Allen Felton Dr 485726 Allen Pitzer gt 63746 Allen Roberts ka id Page ag gt Pl e Displaying 1 15 of 591 gt Active I Inactive 8 Archived The Person Management workspace To access Person Management L Click Tools 2 Under the Person Management header select the appropriate list Student Staff Non Staff to review or modify Note Person Management is also located in the top right hand corner of the application next to the Logout icon Within Person Management only records with a status matching the selected filters will be displayed First select from the filters available within the drop down menu Then check or un check Active Inactive and Archived to display Scan for video tutorial or hide a name from the list For instructions see page 5 CICO SWIS Users Manual 25 A i PBISApps To see all currently active person records check only the Active box from the filters The first 15 active records display in the result set Use the navigation at the bottom of the screen to tab through the list and view additional records Click on a name to display the person s information to the right of the list Add a New Record L In the Tools menu click Person Management Click on the correct tab Students Staff
25. n multiple reports in to the right of the Generate tabs for efficient access to button the information you need 2 From the pop up dialog box select to print the graph only the table only or both 3 Click Print Tools Account Settings Account Settings allow an individual user to update personal profile information and update personalized application settings to accommodate data entry or reporting preferences An account s settings are stored individually for each password accessing CICO SWIS allowing each user to customize CICO SWIS for individual usage To access Account Settings L Click Tools 2 Click Account Settings Within the Account Settings menu schools facilities can view and modify information related to Account Profile and SWIS Suite Applications Account Profile Account Profile Settings allow a user to verify and update name contact email username password or avatar 1 To modify Account Profile Settings in Account Settings 2 Click on Profile under Account Profile 16 CICO SWIS User s Manual 3 Click the name of the section to edit 4 Type the new information to modify Account Profile information 5 Enter your current password for changes to take effect 6 Click Save Applications General Applications settings allow users to enable specific settings ac cording to personal preference General settings include Locale Name Sort Order Default Graph Size
26. ns 10 CICO Enrolled Students 0 0 c ccc cc cece cee teen e nena 11 Enroll a Student in CICO SWIS eee eee eee 11 Reenroll an Unenrolled Student in CICO WISS 12 Update an Enrolled Guudent 00 000 cece cee cence eee es 12 Unenirollka Studemte d deer ou Aiden MAR AS NA 12 Student Success Report 13 School Wide Report ciis cnccarcinvencn neha se Saas nee tee needs 13 CICO SWIS Data Entry ccs asterassdensyeeaakodengsacenes 13 View Reports sf EENS vas ENKER 15 Refine a Report Axe NIE ccc tee eee cee E NEEN e ris NIE EEN er 15 Printa kengt en eer cua dears Depend E 16 Tools Account Setting 16 Account Profile 16 Applications Genera 17 Tools School Settings c 05 2ccdecaxderdiaadeegaatdendes 17 2 CICO SWIS Users Manual School Profile Contact Information eee e ee eee 18 Core Data School Days 18 Core Data School Enrollment 0c cece cece eee eens 18 Applications Genera 19 SE d BEE 19 WSC S04 E 20 WISE ERAMICHY nate ebe 20 USE EP Lies cceeduaaabeen ba bev a en dh emenad bene ds hewee teens 21 Use Bersorclpmpogt od S REENEN d Ae dd ces 21 Require Staff and Require Student District Is 21 Applications CICO 0 cece eee eee cece eee een eeeeeeee 21 Collect Data and Report for Saturday 22 Collect Data and Report for Sunday 22 Default Student Goal Lime 22 Defined Period Groups amp Evpectatons 0000 00 cece eee e ee 23 Other Data Integrity Setting 24 Tools Person
27. ponses to tha sa Current Learn More Upcoming Trainings PBISApps Login How To aSWISS uite SWIS Facilitator Certification San Jose CA September 8 September 10 aPBISAssessment SWIS Facilitator Certification The login is located in the black bar at the top of the screen Once at PBISApps 1 Click on PBIS Applications Login located in the black bar app bar at the top of the screen 2 Enter the email address and password associated with the CICO SWIS account 3 Click Login If the password is a temporary password a prompt appears for a permanent password to be created 4 Once logged in slide over to the left side of the app bar and click on SWIS Suite to access CICO SWIS 6 CICO SWIS User s Manual To logout of PBISApps and an CICO SWIS ac count 1 Click on the user s email address located in the app bar at the top of the screen S Scan for video tutorial 2 Click Logout For instructions see page 5 Note Users can also click on the Logout icon located in the blue bar at the top of the screen School Select Menu Users with access to more than one school s account see a menu displaying each school s name The School Select menu provides basic overview information without logging directly into the school s account Select School Menu Feature Overview Search Type the name of a school on your list to jump directly to that account Favorites List Filt
28. rd data View Reports Click on the View Reports button within the CICO SWIS naviga tion bar to access the reports dashboard To open a new report click on the appropriate report icon The report opens with data presented based on default report settings J ISIS Checkin Check Out Individual Students CE S amp SWIS Demo School LO open Report Reports SWIS Core Reports a SWIS Additional Reports CICO Reports Saved Reports SWIS Reports a aco Reports a e w o School wide Average Daily Points Student Count Student Period Student Single Period SWIS Version 5 5 4 b423 Copyright 2015 May Ard Todd Horner Glasgow Sugai amp Sprague All rights reserved APA Citation May S Ard W Todd A Horner R Glasgow A Sugai G amp Sprague J 2015 School wide Information System 5 5 4 b423 University of Oregon Eugene Oregon The View Reports Dashboard Five CICO SWIS reports are available School wide Student Period Average Daily Points Student Single Period Student Count Refine a Report From the Reports dashboard L Open the desired report CICO SWIS Users Manual 15 A i PBISApps 2 In the Options section of the report screen modify the options as needed 3 Click Generate Print a Report Within a generated report 8 7 HERE S A TIP L Click the Print icon located Ope
29. rd displays Saka S a list of all students sae BO currently enrolled in the intervention To op Goal include students on so Zb the Dashboard who Se are no longer en rolled in the inter Save ae vention check the Unenrolled box from the list of filters The Enroll Student workspace Click to select a student listed in CICO Enrolled Students to display information about the student found throughout the SWIS Suite Double click a student listed in CICO Enrolled Students to edit the student s goal and initial enrollment date Enroll a Student in CICO SWIS From the CICO SWIS Dashboard L Click Enroll located at the top of CICO Enrolled Students 2 Type the student s name in the Student field and click to select it HERE S A TIP Before adding a new student check to be sure if the record is inactive If the student to add is new to the school click the Not In List icon and follow the steps for adding a student on page 26 in this manual CICO SWIS Users Manual 11 A i PBISApps 3 Type the student s goal in the Goal field 4 Type an enrollment date or select the enrollment date using the calendar icon 5 Click Save to save or Cancel to return to the CICO Dashboard Reenroll an Unenrolled Student in CICO SWIS When a previously unenrolled student returns to CICO reenroll the student in CICO SWIS From the CICO SWIS Dashboard 1 Check the Unenrolled filter from th
30. the calendar icon to set the student s enrollment date 5 Click Save to save or Cancel to return to the CICO Dashboard Enter CICO Data From the CICO Dashboard L Click Data Entry 2 Use the Calendar to select the appropriate data entry date as needed Today is selected by default 3 Set the school s status for the day using the School Status drop down menu School In is selected by default 4 Click anywhere in the blue bar with the student s name to expan the data entry form The first student on the list opens by default 5 Set the student s status for the day using the Student Status drop down menu Present is elected by default 6 Enter CICO point card data for each period defined CICO SWIS Users Manual 9 A i PBISApps 10 7 Optional data to enter a Notes Type notes into the text box labeled Notes b Support Plan Change Type the plan change into the text box labeled plan change 8 Tab or click out of the last field in the student s data entry row or click the Save icon to save CICO point card data View Reports Click on the View Reports button within the CICO SWIS naviga tion bar to access the reports dashboard To open a new report click on the appropriate report icon The report opens with data presented based on default report settings CICO Dashboard el isis SA ut Individual Students View m SWIS Demo School Ss de e CICO Dashboard EES Welcome
31. tions at the school Schools may define their CICO system by establishing 3 5 expectations and 10 or fewer periods Both the expectations and periods should match the information displayed on the school s CICO daily progress report HERE S A TIP The data entry template established in CICO SWIS is a standard template for all students enrolled in CICO and should be based upon team agreements If all students check in the same number of times during the day but each student s check in happens in a unique class period name each period generically For example Period 1 Period 2 etc CICO SWIS User s Manual 23 A i PBISApps 24 To define the periods and number of expectations 1 Click the Defined Period Groups amp Expectations row 2 Click Add Edit Period Group 3 Type or use the Start Date Feb 13 2012 Modi calendar icon to School Expectations set the Start Date le for this data entry template Period Definitions Or Add Period Label 4 Type or set the number of school facility expectations 5 Type a label for the first period in the Add Period workspace for example Block 1 The School Settings gt Applications gt CICO gt Defined Period Groups amp Expectations gt Edit Period Group settings 6 Click Save in the Add Period workspace 7 Continue to add and save periods until all periods are entered 8 Click Save in the Add Period Group workspace Click Cancel to r
32. unt of time schools spend manually entering data already available in another system Schools data must meet certain requirements to ensure a clean import of person records These requirements ensure the import process is accurate without creating duplicate records All schools utilizing Person Import must have Student and staff district ids required in School Settings All active and inactive students and staff identified with a district id The process ignores archived students and staff All unique district ids No two student records no two staff records have the same district ids The ability to generate an import file matching the required format To use the Person Import feature 1 2 From the Tools menu click Person Import Correct the data integrity errors identified in the Issues Preventing Im port section to the right Once all data integrity errors are corrected the sections will appear green with a checkmark Create the student or staff export from your student information system based on the technical specification Go to https sandbox swis org to import the roster s in your sandbox account The sandbox is for testing purposes It refreshes every night CICO SWIS User s Manual with data from your real SWIS account and gives you a se cure place to test your import HERE S ATIP process Use the sandbox Visit the Data Integration account to test any new file section of PBISApps or
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