Time Attendance V1.0
Contents
1. l Time Mode Then no password from 8 00am to 17 59pm Line 1 AVEA INTL CO LTD MN c E L p gt Use password from 18 00 again until 23 59pm Synchronize PC s Clock 0000 Password P 9 P po a fom zi E T 7 08 00 zj No Password E A f password in enable users have to present the 1800 J card to the reader first then enter the password Attendance Record EP Oo ud Parent T s key to end the password I Clear After Download a P 00 00 Not Used 11234 4l p Back Light On e Download from Reader Bypass Switch 0000 NotUsed ae Any Card Bypass TT Netlisad Check the box if allow all any agnet AUG o SAC cards to use the OUT reader lead EY Look A onon NotUsed KS232U F slave to exit Otherwise ri RE ai sce T only cards with access allowed in Card Information Put Settings 0000 Used lt Card Information can exit Upload toReadk F Set Clock Together Pu Check the box if the door magnet is connected Send and replace all 5 Download transaction In normal case for authorized access card information to records from reader for power is output from the LOCK terminal the reader reports 4 Upload the Reader s to engage the lock Check the box to LED back light reverse the operation of the lock relay Delete all Settings to the offline always on transacti2. 26 19 Seti GA 24 GA T LS CS aaa 2i REPORTS ATTE AN E n 28 8 1 First In Last Out Attendance Repoft ee a 28 8 2 ENCORE Esn EEN EEEE Tis 30 REPORTS ed do OU T o TES 52 9 1 DIN ofc A AAA E O A 33 D RS RO ein 34 G Total Honts Repol E PPP 35 9 4 LOS LR PO E R E E penas 36 9 5 Whos IN L OUT REPON rra TT 2 TRE D PP E On o 38 10 1 PS CIN ES OS RSR KAKAK Ue e DESDE AA Kl 38 10 2 INF OUT PR eee eee 39 10 3 Lime TOO SA E resida 40 Page 3 Ref time attendance v1 0 WWW avea cc 10 4 Time Attendance V1 0 IN OUT Pairs Late amp Early Leave Spreadsheet User Manual Page Ref time attendance v1 0 W WW a4vea cc 4 Time Attendance V1 0 User Manual 1 TIME ATTENDANCE This software is designed exclusively for using with AVEA s RFID proximity products from AVEA International Company Limited It can be used as attendance as well as access control While presenting an AVEA s ID card to the reader connecting to the computer with Time Attendance Windows the system will O Stamp the date time and card ID number into the computer database O Show up the associated picture with the specific ID on the computer screen O Capture the photo of the scene to avoid trick clocking O Release the electric lock if access allowed There are standard reports for attendance or you may export data to MSEXCEL or TEXT format for further data processing like payroll appraisal etc
3. Remklne3 M Remaik Line 4 t s Iv Transparent Background M Print Preview Card Information RFID Time Clock mm Gee RR Select confirm to print the member card E Print Member Card II 88 Bu ce AVEA Int l Co Ltd Card Mo 374099 Hara B E E i MA eo Bed uonpullojui PIDO LOI ojog Page 20 Ref time attendance v1 0 www avea cc Time Attendance V1 0 User Manual 4 4 PRINT MEMBER LIST R Select Staffs c Pick List Print by GROUF Print from PICK LIST Use the UP arrow to select the card for card printing Use the DOWN arrow to remove the selected card from card printing Member List BSR lt gt SS N cl Time Attendance Member List Card No Name Group Remark 374099 Albert Willy OF FICE Engineer 367759 Philip Wayne OF FICE 363683 May Lai SALES 365735 Martin Luthur DEFAULT Page 21 Ref time attendance v1 0 www avea cc Time Attendance V1 0 User Manual 5 DATABASE MANAGEMENT The attendance record database and the system database can be backup and restored Also the attendace record database can be exported to EXCEL or text file 5 1 EXPORT TO EXCEL FILE It exports all data from the database to a MSEXCEL file for further use or payroll calculation SOD On Ae w ho a A DATE 11 11 2004 11 11 2004 11 11 2004 11 11 2004 11 11 2004 11 11
4. 04 47 17 PM02 11 27 IN PM07 13 44 OUT 05 02 17 Nov 09 2004 Tue AM08 39 52 IN PM01 01 54 OUT 04 22 02 PM02 05 29 IN PM06 27 18 OUT 04 21 49 Noofday s 2 Total Time 18 33 25 367 759 Philip Wayne Nov 08 2004 Mon AM09 51 24 IN PM01 01 54 OUT 03 10 30 PM02 11 26 IN PMO 6 01 39 OUT 03 50 13 Nov 09 2004 Tue AM08 39 56 IN PM01 02 18 OUT 04 22 22 PM02 40 09 IN PM0 6 27 43 OUT 03 47 34 Noofday s 2 Total Time 15 10 39 For IN OUT readers report IN and OUT records must be matched in pair Page 36 Ref v1 0 attendance ur dv cw au A LE time gt Time Attendance V1 0 User Manual 9 5 WHO S IN OUT REPORT Report for finding out WHO is IN the office and WHO is NOT IN OUT the office at a specific date Who s Status Persons of interes Record forma rc All f SH PHHh mm ss Group DEFAULT C HH mm ss EUNT AM PMhhumm HH mm Date of interes November B 2004 Monday Options New page on new category Enhanced Printing e Preview Only Confirm Cancel Who s IN OUT OBB hart H SS BS c gt Time Attendance 8 Now 2004 Who s IN OUT Who s CLOCK No person Who s IN No person Who s OUT Albert Willy PM06 13 50 PM01 33 25 IN 04 40 25 May Lai PMO7 13 44 PMO2 11 27 IN 05 02 17 Philip Wayne PM06 01 39 PMO2 11 26 IN 03 50 13 No record Martin Luthur Page 37 Ref time attendance
5. PM06 01 39 OUT 08 10 15 Nov 09 2004 Tue AM08 39 56 IN PM06 27 43 OUT 09 47 47 No ofday s 2 Total Time 17 58 02 lt 0 Page 1 of 1 For IN OUT readers report IN and OUT records must be matched in pair Page 35 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 9 4 TOTAL HOURS DETAIL REPORT Total Hours Detail Report calculates all the time difference between two consecutive records in a day for employees Scope of Report Persons of interest fe All Group List Dates of interest Options Print blank lines New page on each person Enhanced Printing w Preview Only C This Week Y This Month All f Range From November B 2004 Monday To Movember 3 2004 Tuesday L C Last week Last Month Record format f AM PMhk mniss HHimniss C AM PMhh mm t HH mm Records of interest C ALL L CLOCK 1 Cancel gt IN OUT Total Hours Detail IN OUT DES lt 0 Page 1 of 1 ww rl 33 E gt Close Time Attendance From 8 Now 2004 To 9 Now 2004 Total Hours Detail IN OUT 374099 Albert Willy Nov 08 2004 Mon PM01 33 25 IN Nov 09 2004 Tue AM08 34 41 IN No ofday s 2 Total Time 14 20 51 PM06 13 50 OUT PMO0 6 15 07 OUT 04 40 25 09 40 26 365735 Martin Luthur No ofday s 0 Total Time 00 00 00 363683 May Lai Nov 08 2004 Mon AM08 23 53 IN PM01 11 10 OUT
6. 2004 B TIME 17 36 53 17 36 57 17 38 09 17 38 12 17 38 15 17 38 21 C CARDNO 365735 366710 366710 364363 366710 366710 NAME Martin Philips May Lai May Lai Albert Willy May Lai May Lai 5 2 EXPORT TO TEST FILE E E GROUP MODE OFFICE OUT SALES OUT SALES OUT DEFAULT OUT SALES OUT SALES IN G READER Time Clock Time Clock Time Clock Time Clock Time Clock Time Clock Export all attendance records to a text file for data backup in chronological order FED d04 Nov 11 17 2004 Nov 11 17 2004 Nov 11 17 2004 Now 11 17 2004 Nov 11 17 Z T 3 1565 3 a BADE T 016610 May Lal 38 08 000366710 38 12 000364363 Al 38 15 000366710 May Lai SALES OUT 38 20 000366710 May Lai SALES IN 5 3 ERASE LOG DATABASE Erase all attendance records 5 4 ERASE CARD INFORMATION Erase all card information 5 5 FORMAT DATABASE SALES Lai SALES rt Willy DEFAULT OUT TOUT OUT L Clean up the database Erase all attendance records and card information Ref time attendance WWW aved v1 0 Lt H LOCK DENIED DENIED DENIED DENIED DENIED DENIED Page 22 Time Attendance V1 0 User Manual 5 6 BACKUP LOG DATABASE Backup all attendance records to your hard disk for future use 5 7 BACKUP SYSTEM DATABASE Backup all system information in Setup to your hard disk for future use 5 8 RESTORE LOG DATABASE Restore all
7. The system can manage up to 8 readers Moreover system for more readers can be ordered separately Minimum System Requirements O Windows 98 Windows ME Windows 2000 Windows XP O Pentium II 300M Hz or faster O 128 MB RAM or more O 200 MB free hard drive space or more O CDROM drive O Direct X version 8 or above Page 5 Ref time attendance v1 0 W WW a4vea cc Time Attendance V1 0 User Manual 2 SOFTWARE INSTALLATION To install the Time Attendance software please follow the steps O Insert the Time Attendance CD into your computer s CD ROM drive O The Installer will be started automatically If the Installer doesn t start automatically you can run the setup exe program to install the software O Just follow the installation instruction to finish the installation Page Ref time attendance v1 0 W WW a4vea cc 6 Time Attendance V1 0 User Manual 3 SETTING UP THE TIME ATTENDANCE SYSTEM The state of most windows of Time Attendance will be memorized You may resize the windows according to your specific needs To setup the system correctly you need to connect the AVE As reader to the serial ports of the PC It can be standard RS232 serial port i e COM1 COM or extended serial ports by USB to serial cables or add on cards But the COM port must be 1 to 8 3 15etup the password for 3 2Login the Time LOGIN first Attendance to start SETUP amp Time Attendance Alrtions Database Setup Card Manager
8. clock OUT time time Early Leave first OUT time the first expected clock OUT time Ref time N LT 14 51 13 02 51 13 OUT2 E2 19 34 50 000000 11 13 18 000000 172054 000000 140422 020422 193447 000000 1111237 000000 171024 000000 Third clock IN time Late third IN time the third expected clock IN Third clock OUT time attendance W Ww avea Et K v1 0 17 15 44 04 15 44 Early Leave third OUT time the third Expected clock OUT time Page 4 2
9. group 4 Grou DEFAULT HH mmss out hh mm ss AM PMhh mm hour minute second Select from card Ki Himm information list Printing with Report for data of highlighted lines selected date Page 32 Ref time attendance v1 0 WWW avea tc Time Attendance V1 0 User Manual 9 1 DAILY INDIVIDUAL REPORT Report for individual employee status at a specific date Daily Individual Persons of interes Record forma fe Al amp 7 AM IPMWhhmm ss C Group DEFAULT C HH mm ss List hehe big C AM PhMhh mm HH mm Date of interes Options November 2 2004 Tuesday New page on new category Enhanced Printing Records per line ir 2 c 4 C B CB Iw Preview Only E Lancel Daily Individual Report oes Harm ga Be Close A Time Attendance 9 Now 2004 Daily Individual Report 374099 Albert Willy 7 record s CLOCK IN AMO8 34 41 AMO8 39 41 AM08 49 06 OUT M05 35 45 PMO1 01 51 PM02 02 17 PM06 15 07 365735 Martin Luthur 0 record s CLOCK IN m OUT 363683 May Lai 4 record s CLOCK IN BM08 39 52 PMO2 05 29 OUT pM01 01 54 PM06 27 18 367 759 Philip Wayne 4 record s CLOCK IN AMO8 39 56 PMO2 40 09 OUT PMO1 02 18 PM06 27 43 v 04 Page 1 of 1 Page 33 Ref time attendance v1 0 www avea cc Time Attendance V1 0 User Manual 9 2 TIME LOGS REPORT Report for all data sorted by name according to selected readers at a specific da
10. photo to the card number Page 18 Ref time attendance v1 0 W W W su Ed CC Time Attendance V1 0 User Manual 4 3 PRINT CARDS Design and print your own employee cards to use with the ID card Print all in Card Inforamtion Print Member Card Persons of i Al Print by GROUP Print from PICK LIST Pick List R Titeline JAVEA IntCo Lid FF Remark Line 1 Position Enter the name 7 Remark Line 2 Date Join SI EA member card Hal IJ v Transparent Background v Print Preview Conhm Cancel Save Select confirm to print Save the setting for next use The member card Pick List CARDNO NAME WORKGROUP OFFICE 365735 Martin Luthur DEFAULT Use the UP arrow to select the card for card printing Use the DOWN arrow to remove the selected card from card printing Logo will be resized to fit the print out Use logo in square shape only Check box to print the logo on member card Load picture for background printing Image Resolution 1280 x 800 Print the border for the background image Member Card will be printed according to the information from Print Member Card and the individual Card Information Ref time attendance W WW a4vea cc Page 19 Time Attendance V1 0 User Manual Print Member Card DEFAULT Fick List 7 Remark Line 1 7 Remark Line 2 Date Join
11. records are comparing to the working hours and calculate the late and early leave information 8 1 FIRST IN LAST OUT ATTENDANCE REPORT This report would be great for those who use the readers for access control or time recording It extracts the first and last data or first IN last OUT data in a day to calculate the Late Early Leave and Overtime for selected employees according to the Standard Working Hours and Overtime policy for a specific period of date range Report for data of Report for data from all readers selected group including CLOCK IN and OUT readers Report for data of all Report for data from readers that set up employees in card Select from card as CLOCK Only Not for data collected information information list from auto IN OUT timer in clock mode Scope of Report x gt Al C ALL C CLOCK IN OUT C Group Record format C List rS AM PMhh mm ss HHimmiss Dates of interest AM PMhh mm C This Week C HH mm C This Month Working Hours C Al Standard Time A 0900 to 1300 From October 1 2004 Friday Saturday To Occbe 31 204 Sud gt 09 00 to 1200 re Overtime Options Print blank lines Min O T 5 aj Minutes New page on each parsq O T Multiple 15 Z Minutes V Enhanced Printing V Preview Only Printing with Print those days that highlighted lines do not have clocked data Ref time attendance W WW a4vea cc Report for data from readers that set u
12. working hours for Saturdays Double click the Workgroup or select EDIT to go to the Work Group Information window for editing Add NEW L ERa Work Group Information Enter Office Hour for Saturdays if it is not he same as the Standard Time ed 09 00 to 1200 UU 3 N und Set up the overtime 14 00 4 to 17 00 s c af policy OT will be calculated if the preset minimum OT reached OT will be calculated in the Multiple of the preset minutes set to zero if you want to include every second For example under this set up OT will only be calculated if the employee clock out after 17 15pm on Monday And the reported OT will be in the multiple of 15 minutes e g Clock out at 17 14 59 OT 0 minutes e g Clock out at 17 29 59 OT 15 minutes e g Clock out at 17 30 00 OT 30 minutes Page 11 Ref time attendance v1 0 www avea cc Time Attendance V1 0 User Manual 3 7 SETUP READERS Setup communication ports that are connected with AVE AS readers Instruct the Time Attendance to p p perform the tasks after getting the card ID from the readers Record created by motion sensor will be reprsented by Card number 0 Check the box to capture a photo while user presenting ad the ID card to the reader of RFI D reade T this communication port Check the box to S 22 enable the RFID E ias a co Fes Se Communication port for set up Check the box to capture the photo if
13. 0 00 OT 30 minutes Page 30 Ref time attendance v1 0 WWW a4A4vca ccec Time Attendance V1 0 User Manual Records need special attention E Early Leave L Late OT Overtime Attendance SK BEN UTC NN Jun KODa Wed AM 6 15 CLOSKX M01 06 17 CL CX EMOZ I16 LE CLOCK 16 19 CLOCEM Jun 174 100 Thu AMOE 16 2 NCLOCK 21 CLOCK PMO1 56 22 CDGQCX FHO04 18423 MSLOCK 00 43 37 Jun 1 Qd Eri AMOS 16 26 CLOCK PHO1 01 1 45 MLO 1 00 16 4 PM02 16 26 CLOCK W06 16 27 CLOSE 00 16 26 0T 01 15 00 Jun 19 200 1 AMOB 56 28 CLOCK No UT r1 TE ue D 1 s B A Ed JIncomplete record entry Jun 20 2 004 52n No record RAS A cas zb erri Jun 21 2004 Mom M09 16 30 CLOCR FMOI DI SL CLOCK L O0 5 30 FMOl 59 32 CLOCK FMOS 15 33 WLOCK OT 00 15 9D 00 16 18 07 02 15 700 L Incotrect Jun 22 2004 Tu No record Jun 23 2004 Wed i PMOL 16 35 CLOCK PM06 15 36 CLOCKA OT 01 15 00 Missing Jun 24 2004 Thu ANOB 56 37 CLOCK PMO1 16 38 CLOCK Missing Jun 25 2004 Fri Wo record Jun 26 2004 Sat No record Jun 27 2004 Sun No record At least d records for Jun 28 2004 Mon AMOB 56 39 CLOCX FH01 01 40 cLocK EMO1 59 41 CLOCK FM05 16 42 CLOCK 07T 00 15 00 weekdays Jun 29 2004 Tue AMO8 16 43 CLOCK FM01 16 44 CLOCK PM02 16 45 CLOCK FM06 16 46 CLOCK L 00 16 45 07 01 15 00 Jun 30 2004 Wed AM
14. 18 01 39 q ilg s 3956 Ref time E TIME 19 92 25 16 54 41 14 02 17 13 11 10 13 01 54 0 51 25 1 3 12 13 attendance WWW aved Lt F TIMES 14 11 24 16 39 41 18 15 07 14 11 27 14 05 29 13 01 54 14 40 03 v1 0 L B 0 a E TIME4 18 13 50 Oe d S06 19 13 44 18 27 13 14 11 26 182745 Page 4 0 Time Attendance V1 0 User Manual 10 4 IN OUT PAIRS LATE amp EARLY LEAVE SPREADSHEET Powerful spreadsheet report for your factory s four sessions time attendance needs It calculates the Late amp Early Leave attendance records for at most four sessions in a day and generates the spreadsheet according to the defined Time Attendance Table Since it is an independent report you have to define your work time for different group of workers for report generation Time Attendance sl IN OUT Pairs First IN Last OUT Time Logs IN OUT Pairs Late and Early Leave ES Define Time Atten B Late and Early Leave Time Table E OX N Tan QUT 14 00 E E JPM 04 00 PM 07 00 a PM 08 00 PM 10 00 Close Page 41 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual EA 1 NAME GROUP 2 May Lai SHIFT 1 3 4 MaminChan SHIFT 5 ne 8 Photo Wayne SHIFT 9 10 11 Time Clock SHIFT 1 2 13 AVEA SHIFT 1 First clock IN time Late first IN time the first expected clock IN time First
15. B 48 47 CLOCK FM01 01 48 CLOCK PM l 59 49 CLOCK PM0S 16 50 CLOCK OT 00 15 00 Number of Mumbai of Total Number of Total Bes Total Number of clocked days valid days LATE Early Leave Overtime Day Page 31 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 9 REPORTS PRINTOUTS The reports are generated from the attendance records according to the user selected options Report for data of all employees in card Report forthe data of Select from card information list selected group information list SCOPE of Report x Perfons of intere 77 p Options Print those days that C All Print blank ines done have clock Group DEF J New page on each person ia K A Printing with e List v Enhanced Erning highlighted lines Dates of merest yy Paver Un G This Week Time format for print out hh mm ss C This Month hour minute second C All Record format AM PMhh mm ss C HH mm ss AM PMhh mm C HH mm C CLOCK fe N QUT Report for data from Report for data from readers Report for data collected from all readers including that set up as CLOCK Only readers that set up as IN OUT or CLOCK IN and OUT Not include data collected from auto IN OUT timer readers from auto IN OUT timer Report for data of all employees in card Who s Status information Report for data of Y 4M PMbh mm ss Time format for print selected
16. DENIED DENIED DENIED 1 SEQ DENIED DENIED 15H DENIED DENIED 15 DENIED DENIED DENIED DENIED If Enable is checked MODE Mode of Operation Duration for IF checked PC camera If bypass switch connects to Time Attendance will read CLOCK Time Clock releasing electric will capture the photo a motion detector motion from this COM port IN Entrance lock while user presenting the will trigger the system to OUT Exit ID card to the reader take photos Page 12 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 3 8 WEBCAM SETUP PC webcam be used with the system to capture the clocking scene The system can be set to capture a photo while an ID card is presented to the AVEA s reader It is stored for future reference Be sure to upgrade to DirectX version 8 or above in order to have it work properly Webcam Setup Select the PC camera for Time Recorder Video Capture Filter Video Capture Pin Set up all the options for the selected PC camera The resolution setting must be 1 60 x 120 MUST use DirectX version 8 or above Page 13 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 3 9 OFFLINE READER MANAGER For TA series offline readers only 3 9 1 IN mode use offline reader for entrance only or Offline reader as MASTER for entrance with or without password KS232U F as SLAVE for exit 1 Setup the RFID Reader first Not applicable Ph
17. Reports no record Card information Mode Reader lok 21 Oct 2004 Thu PM 05 57 15 3 1 SET PASSWORD The password is used to protect the system from illegal access to the system Please set a password for the system If the password is forgotten there is no way to recover it And you need to reinstall the software again meanwhile all data and setup will be overwritten Please sure to remember the password Page 7 Ref time attendance v1 0 wW wo w a4vea tc Time Attendance V1 0 User Manual 3 2 LOGIN In order to setup the software and use the features of the software you need to login If password is set you need to enter the correct password to login successfully 3 3 SETUP AUTO IN OUT TIME FOR PC BASED CLOCK READER ONLY Auto IN OUT Time is a powerful feature for readers that are setup as TIME CLOCK in mode of operation of Reader s setup see section 3 6 With this feature a single PC based reader can be used to collect data for clock IN and clock OUT Hence more accurate data can be collected for reporting This feature will not affect the data collected from IN OUT and offline reader Check the box to allow user Check the box to enable to change from IN mode to the auto IN OUT time OUT mode in the Time function Attendance Window c Auto IN OUT Timer JOIX 7 Enable Auto IN OUT iw Allow User Override Set the time interval IN Time List for clock IN AN T
18. Time Attendance V1 0 User Manual Time Attendance v1 0 User Manual Page 1 Ref time attendance v1 0 W WW a4vea cc Time Attendance V1 0 User Manual TABLE OF CONTENTS NO RE NN CR o e PUES GUS ROO Po O AO ea anaknya 5 IET NI a ON 6 SETTING UP THE TIME ATTENDANCE Ste ral iii 7 3 1 Set Pass Watanabe ibas 7 3 2 igo 8 3 3 Setup Auto IN OUT Time for PC BASED CLOCK reader only a 8 3 4 DU 016 rs AAA E E AEE 9 3 5 no A E A 10 3 6 a OO R E I E EESO OOE OOT 11 3 7 RL 12 3 8 NIG A AA o Ao A AAA RA 13 3 9 OR ai MP T TUM 14 AIN A yn e E 17 4 1 O A 17 4 2 Palicard not ono 18 4 3 S RAS RR HER 19 4 4 Se mp ES EN A A 21 DATABASE Eod RSR NE NN Rc 22 5 1 bo PACO o PN MN c 22 5 2 IS R A K A Q 22 5 3 in cccsPecdBzcg c 22 5 4 SCO T a AAA aude oli 22 Page 2 Ref time attendance v1 0 WWW avea cc 10 Time Attendance V1 0 User Manual 5 5 Pengat DAD M 22 5 6 Bonn Lo Dii AA 23 5 7 DD a AAA 2 5 8 Ke Los Data DA 23 59 RESTOS R T 23 LEDA DE 8 2 41 P 24 EXAMPEBSROR PO Based READER SSE TUT aupa 25 7 1 5eup one Time Clock Reader with PO Came A eiin cnumeetep oot esi 25 TZ Setup for one Access Control Reader with a PC camera and a bypass switch
19. W wo w a4vea tc Time Attendance V1 0 User Manual 9 3 TOTAL HOURS REPORT It is a detailed Total Working Hours Report for employees of selected readers according to First in Last out basis for a specific date range The first data will be used as the IN time and the last data will be used as the OUT time for calculation Scope of Report Persons of interest gt Options Y AJ Print blank lines C Group New page on each person List Pick List Enhanced Printing r Dates of interest 1 ee C This Week Last Week This Month f Last Month All ie Range Record format f AMPM hh mm From November 8 2004 Monday ax O HH mmcss To November 9 2004 Tuesday C AM PMhh mm HH mm Records of interest ALL CLOCK fe IN OUT Confirm Cancel F Total Hours IN OUT DE N 4 K H SS Be Close Time Attendance From 8 Nov 2004 To 9 Nov 2004 Total Hours IN OUT 374099 Albert Willy Nov 08 2004 Mon PM01 33 25 IN PM06 13 50 OUT 04 40 25 Nov 09 2004 Tue AM08 34 41 IN PM06 15 07 OUT 09 40 26 No ofday s 2 Total Time 14 20 51 365735 Martin Luthur No ofday s 0 Total Time 00 00 00 363683 May Lai Nov 08 2004 Mon AM08 23 53 IN PM07 13 44 OUT 10 49 51 Nov 09 2004 Tue AM08 39 52 IN PM06 27 18 OUT 09 47 26 No ofday s 2 Total Time 20 37 1 367759 Philip Wayne Nov 08 2004 Mon AM09 51 24 IN
20. attendance records from backup 5 9 RESTORE SYSTEM DATABASE Restore all system information from backup Page 23 Ref time attendance v1 0 W WW a4vea cc Time Attendance V1 0 User Manual 6 LED AND BUZZER The followings are the summary of the responses of the LED and BUZZER from the AVEA s PC based reader INDICATION RED LED GREEN LED BUZZER Action Present a card to the IN OUT reader computer online O ST mee H pem MINA Action Present a card to the AC reader MEM computer offline Page 24 Ref time attendance v1 0 W WW a4vea cc Time Attendance V1 0 User Manual 7 EXAMPLES FOR PC BASED READER S SETUP In order to allow the user to understand the system usage the followings are examples to setup the system for PC based readers 7 1 SETUP ONE TIME CLOCK READER WITH PC CAMERA reader is installed and connected to COM1 for time recording PC camera is connected to the computer for photo capture while ID card user presenting the card to the reader REID Reader COM AVEA s Reader Options Photo Capture Options MW Reader is connected IM Capture on card read l Capture on bypass pressed Shot intervals Single Shot f Multiple Shot Every E seconds Description of the reader Time Clock Made of operation CLOCK Present the authorised card release lock on Press the bypass switch release lock on Lock release time in second Confirm Cancel Pag
21. ck 135513 12 00 Check the box if allow all any cards to use the OUT reader K5232U F slave to exit Otherwise only cards with access allowed in Card Information can exit i Check the box if the door magnet is connected Send and replace all 5 Download transaction In rala gs E pas um mi rane card information to power is output fromthe ermina the reader sat d upioaa the Reader s To engage the lock Check the box to LCD back light Settings to the offline reverse the operation of the lock relay Delete all always on reader transaction records in the offline reader Check the box if allow the user to use the 1 9 keys on the OUT reader model with keypad only to exit Page 15 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 39 3 CLOCK mode use offline reader as Standalone TIME CLOCK for time attendance 1 Setup the RFID Reader first 2 selec Offline Reader Manager under Setup No applicable Photo can only be for offline reader captured While PC is on RFID Reader COMI AVEA s Bend Opti Hide On Startup Hide Webcam Must be setup as DENIED Go to step 1 to enable the com port connected to the offline reader Error 2 saiun Offline Reader Reader s setup will be read and displayed here when entering the Offline Reader Snack bor lo delete all Manager or while changing to other reader ransaction records in the read
22. e 25 Ref time attendance v1 0 W WW a4vea cc Time Attendance V1 0 User Manual 7 2 SETUP FOR ONE ACCESS CONTROL READER WITH A PC CAMERA AND A BYPASS SWITCH A reader is installed outside the door and connected to COM1 for entrance and exit A Bypass Switch is connected to the reader and installed inside the door for exit A PC camera is connected to the computer and installed in the entrance for photo capture while the ID card users presenting the card to the reader REID Reader COM AVEA s Reader Options Photo Capture Options MW Reader is connected IM Capture on card read Enable Anti Passback Capture on bypass pressed Shot intervals Single Shot f Multiple Shot Every E seconde Description of the reader Entrance Made of operation IN Present the authorised card release lock on Entrance Press the bypass switch release lock on Entrance Lock release time in second Confirm Cancel Page 26 Ref time attendance v1 0 W WW a4vea cc Time Attendance V1 0 User Manual 7 3 SETUP FOR EIGHT READERS Just for an example COM1 Front Door Entrance IN PC camera connect to the computer and bypass switch connect to the motion sensor COM2 Front Door Exit OUT bypass switch connect to the electric lock of front door COM3 Time Clock CLOCK COMA Store Room Entrance IN COM5 Store Room Exit OUT COM6 Back Door Entrance IN COM7 Back Door Exit OUT COMS Director Ro
23. er Allow the CLOCK reader to clock IN and after downloading Setup the LCD clock OUT at the specific time intervals Set PC s date amp time display tor model Setup will end at 23 59pm remember to to the offline reader with display only start the setup from 00 00 Offline Reader Manager Header i Time Clock Attendance Record Iv Clear After Download Ei For example Office hour is 9 00am to 6 00pm and employee will start to arrive from 8 00am Reader will start for clocking OUT from 00 00 Then change for clocking IN from 8 00am to 17 59pm Change back for clocking OUT from 18 00 until 23 59pm in Password a No Password s S 8 8 sig Hebe Password Na Used Not Used Nai Used Not Used Not Used x e L 00 00 0000 Or px Clear Record la me 1 s s E dd 8 Kk Send and replace all D pownload transaction card information to records from reader for the reader reports 4 Upload the Reader s LCD back light Settings to the offline Delete all always on reader transaction records in the offline reader Page 16 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 4 CARD MANAGER The card manager is a utility to help the user to create printed member cards for the pictured identification 4 1 ADD CARDS Time Attendance Actions Da
24. gt M C List FICA List AM PMhh mmss AM PMhh mm r Dates of interest C HH mm ss C HH mm G This Week C Last Week Odo C M New page on each person Siu EC Enhanced Printing From Satu M M Preview Only To E 1 i Fe orking Hours 09 00 dy 1200 R 080 to 1300 Mn OT FEM 7 15 3 Minutes 14 00 to a 1400 X to 1530 O T Muk Confirm Canos Enter the Standard Enter Office Hour for Saturday Working Hours if itis not the same as the Standard Time Report will be printed according to the following setup for all the selected Person of Interest Select from card as CLOCK Only Not for data collected from auto IN OUT timer in clock mode Report for data from readers that set up as IN OUT mode and by auto IN OUT imer in clock mode Time format for print out hh mm ss hour minute second Print those days that do not have clocked data Printing with highlighted lines Set up the overtime policy OT will be calculated if the preset minimum OT reached OT will be calculated in the Multiple of the preset minutes set to zero if you want to include every second For example under this set up OT will only be calculated if the employee clock out after 17 15pm on Monday And the reported OT will be in the multiple of 15 minutes e g Clock out at 17 14 59 OT 0 minutes e g Clock out at 17 29 59 OT 15 minutes e g Clock out at 17 3
25. ime Period AM 08 30 PM 12 59 From 08 30 UT S To 17 eld Add the IN Time Period to V your record for Auto Add Record 7 IN OUT Time Delete Record IN Time Period on Time List w cannot be edited Delete Close it first before adding another IN time period Time interval for CLOCKING IN Time out of this range would be for CLOCKING OUT Page 8 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 3 4 SETUP DOOR OPEN CONTROL Use this function to open the door with just a click on the Time Attendance window Check the box to allow user to open the door from the Window of Time Attendance Setup Door Open Bu x Gro pBox1 lv Enable Door Open Button Select the reader for this option Time Attendance Click here to open the door Dec 5 2004 Mon AM 11 4220 12454024 Dec E 2004 Mon AM 11 42 21 12436913 i DENIED Dec 6 2004 Mon AM 11 4222 12454800 DENIED Dec 10 2004 Fn PM 06 54 22 6176265 DENIED 4 gt Page 9 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 3 5 SETUP EMAIL If the system is Internet connected the attendance record can be email out by SMTP protocol If the email settings are set correctly an email will be sent for each attendance record Therefore attendance records can be gathered from different geographical locations Check the box to enab
26. le the automatic emal sending feature Email data right after clocking Email data according to the selected time interval Email Settings v Enable automatic email sending Email Server Information SMTP server mail netvigator com Recipant Email headoffice avea cc account avea cc backup avea cc Sender s Email branchiSavea cc F inal Sanding Interval Unions Each record M Send captured photo Regular intervals 30 Minutes Email registered card only Ref time attendance v1 0 WWW a4A4vca ccec Enter the name of the SMTP mail server Enter the email address of the receivers Your email address Some mail server may require this information Check the box to email the captured photo as well Page 10 Time Attendance V1 0 User Manual 3 6 SETUP GROUP DEFINITION Group is used to classify the members So define the groups before entering the information for Card Information Each group may have different working hours for report generation Time Attendance eS Add Cards eS Edit Card Information ES Group Definition di Print Cards Print Member List ES Offline Access Table Define different groups for different departments of the company with different working hours DEFAULT Workgroup cannot be deleted Group List PM01 00 PMOT 00 PM05 00 00 PM1230 IPMO1 30 PM04 00 AMOS Oi MOV Pa PMO1 00 PMOS 00 Different
27. om bypass switch connect to the electric lock of director room for exit For security purpose connectthe electric lock and bypass switch for Reader on COM3 is exit to the OUT reader While fortime recording presenting the ID card to the Front Connect the motion sensor to The reader is only so do not need Door IN Reader on COM1 it will the bypass switch of the com connected to the to instruct any reader instruct the Front Door OUT Reader reader to capture the photos that computer to release the lock on COM2 to release the electric lock are triggered by the motion sensor NS Pal ET ET EE ee COM2 v EXT EXIT O COM3 Le Time Clock CLOCK DENIED DENIED O COMA E Store Room IN IN Store Room OUT DENIED D COM5 7 Store Room OUT OUT Store Room OUT DENIED D COM6 7 Back Door IN IN Back Door OUT DENIED D COM G Back Door OUT OUT Back Door OUT DENIED L COMB tr Director Room IN Director Room Director Room NNSEC O Confirm Manager can use the For security purpose IN and OUT time to the Store Install the PC same 1D card for bypass switch is not Room should be recorded No camera in the Front entering the company allowed on the Back Door bypass switch should be used Door Entrance and his room for exit Page 27 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual R REPORTS ATTENDANCE The attendance report is generated based on the working hours defined by the user The attendance
28. on records Y reader in the offline reader Check the box if use the bypass switch of the IN reader not suggest to use for IN reader Page 14 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 39 2 OUT mode use offline reader as MASTER for exit KS232U F as SLAVE for entrance 1 Setup the RFID Reader first 2 Select Offline Reader Manager under Setup Not applicable Photo can only be for offline reader captured RFID Reader COM1 PO AVEA s Reader Options 1 NPhol Capture Options Iv Reader is connected IM Capture on card read Enable Anti Passback Capture on bypass pressed EEO Shot intervals G Single Shot C Multiple Shot Hide On Startup Every G seconds Hide Webcam Dior al tha mad Must be setup as DENIED Mode of operation Go to step 1 to enable the com port connected to the offline reader Present the authorised card release lock on DENIED Press the bypass switch release lock on DENIED 3 setup Offline Reader Reader s setup will be read and displayed here when entering the Offline Reader Check box to delete all tere bis ED A ix rende Manager or while changing to other reader after downloading Setup the LCD Set PC s date amp time dis play for model to the offline reader a with display only Offline Reader Manager Reader Settings LCD Display Line 1 AVEA INTL CO LTD Line 2 http avea cc Clo
29. onfirm Cancel JM el Lr NAME Albert Willy DEFAULT May Lai E GROUP SALES Philip Wayne OFFICE Ref tim wW C D DATE MNI 8 1 1 2008 1 3 33 25 4112004 08 54 41 8 1 142004 08 2 33 55 ls 08 352 8 1 AO O5 24 AL 12004 8 39 56 e attendance WW N Ets RE Options Manual Print blank lines New page on each person Records per line NS fe 4 E OUTI 16 13 50 18 15 07 13 11 10 13 01 54 13 01 54 15 02 18 v1 0 L B ne IN 14 11 27 14 05 29 14 11 26 14 40 08 Cr LJU T 14 13 44 182718 18 01 39 182743 Page H STATUS Incomplete Incomplete Incomplete OE Incomplete OE 39 Time Attendance V1 0 User 10 3 TIME LOGS SPREADSHEET Manual It sorts out all the data by employees according to the selected readers for the selected date range Scope of Report Persons of interest fe All f Group C List ETS Last Week Last Month Dates of interest This Week C This Month C AI f Range JDEFAULT x Options Print blank lines New page on each person Records per line C 2 fe 4 From November B 2004 Monday Ta November 9 2004 Tuesday Records of interest L ALL CLOCK Confirm Cancel Y IN OUT E D 1 MAKE JORODP DATE TIME 2 Albert WiDEPAULT 41 004 13 07 03 3 eL LAO 05 35 45 4 15 01 51 5 MarLa SALES 44142004 08 23 53 b c LAO s s9 52 Pulp Way OFFICE 41142004 09 51 24
30. oto can only be for offline reader captured hile PC is on REID Reader COM1 AMEA s Reader Options Phoid Capture Options v Reader is connected N Capture on card read Enable Anti Passback Capture on bypass pressed L Shot intervals Single Shot C Multiple Shot Every seconds Hide Webcam D KR Oia mad Must be setup as DENIED Mode of operation IN i Go to step 1 to enable the com port s en connected to the offline reader Present the authorized card release lock on DENIED Press the bypass switch release lock on DENIED Lock release time in second 12 m Cancel 3 Setup Offline Reader Reader s setup will be read and displayed here when entering the Offline Reader Check box to delete all Manager or while changing to other reader ransaction records in the reader after downloading Set any password Setup the LCD Time for access with the use of password Set PC s date amp time From 0 to 65535 for display formodel Since setup will end at 23 59pm to the offline reader model with keypad only with display only remember to start the setup from 00 00 NER Offline Reader Manager b TENES 2 1 Forexample Reader Reader Settings i No password from 8 00am to 46 00pm only LCD Display Time will start to use password from 00 00 Password Timetable Front Entrance
31. p as IN OUT mode and by auto IN OUT timer in clock mode Time format for print out hh mm ss hour minute second Report will be printed according to the following setup for all the selected Person of Interest Enter the Standard Working Hours Enter Office Hour for Saturday if itis not the same as the Standard Time Set up the overtime policy OT will be calculated if the preset minimum OT reached OT will be calculated in the Multiple of the preset minutes set to zero if you want to include every second For example under this set up OT will only be calculated if the employee clock out after 17 15pm on Monday And the reported OT will be in the multiple of 15 minutes e g Clock out at 17 14 59 OT 0 minutes e g Clock out at 17 29 59 OT 15 minutes e g Clock out at 17 30 00 OT 30 minutes Page 28 v1 0 Time Attendance V1 0 User Manual Records need special attention E Early Leave L Late OT Overtime Attendance AIL MEX A From 16 Jun 2004 To 31 Jul 2004 a M NC A Jun 16 YUS Wed AMDB lIB IS CLOCK PHOY 1 OP 02 15 00 Jun 17 240 Thu AMOS 16 20 CLOCK EMD4 16 23 ts x t8 00 43 37 Jun 18 201 ri AM09 16 24 CLOCK PMO6 16 27 CLOC L 00 16 24 0T 01 15 00 Jun 19 2004 Sht AMOB 56 28 CLOCK Ho OUT Incorrect Jun Z0 2004 Ko record Jun zi 2004 t AH US IEB SO CLOCR PHOS 16 33 CLOCX L 00 15 30 072 00 15 00 Jun 22 004 Mo
32. record Jun 23 2004 Wed 01 16 35 CLOCK FH06 16 36 CLOCK L 04 16 35 07 01 15 00 Jun 24 2004 Thu Yued6 56 37 CLOCK PM01 16 38 CLOCK E 03 43 22 Jun 25 2004 Fri Ni record Jun 26 2004 Sat No record Jun 27 2004 Sun Mo record Jun 28 2004 Mon AM 8 56 39 CLOCK PMOS 16 42 CLOCK OT 00 15 00 Jun 29 2004 Tue AMOB 16 43 CLOCK PMO6 16 46 CLOCK 0T 01 15 00 Jun 30 2004 Wed AMDS 48 47 CLOCK PM05 16 50 CLOCK OT 00 15 00 Number of Number of Total Number Total Hours clocked days valid days of days Page Ref time attendance v1 0 W wo w a4vea tc 29 Time Attendance V1 0 User Manual 8 2 TWO SESSIONS ATTENDANCE REPORT It extracts the first four data in a day or first two data depend on the working hours setup to calculate the Late Early Leave and Overtime for selected employees according to the Standard Working Hours and Overtime policy for two sessions Daily records that less than four times two times or more than four times two times in a day may not be included in the calculation Reminder will be printed on the report Report for data of Report for data from all readers selected group including CLOCK IN and OUT readers Report for data of all Report for data from readers that set up employees in card information information list One of Report bd Perang of in irest il Rp ords of interest All ALL CLOCK gt IN OUT C Group DEFAULT ic Record format
33. tabase Setup Card Manager Reports Add Cards Edit Card Information amp Print Cards amp Prnt Member List Select Add Cards or Add Card under Edit Card Information to build up your card database insert the CD ROM Time Attendance CD ROM or ADD CARDS CD ROM that come with your ID cards into the CD ROM drive select the serial number and follow the instruction to complete the procedure Page 17 Ref time attendance v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 4 2 EDIT CARD INFORMATION Number of ID Cardsin Number of ID Cards notin Card Information List Card Information List Card Information List 1 Double click the card Used 4 cards number of select CARDNO NAME WORKGROUP 28 E REGISTER to enter a new 174099 Albert Willy OFFICE car 1 Card information 365735 Martin Luthur DEFAULT 363683 May Lai SALES Remove the selected 367759 Philip Wayne OFFICE blank card number RFID Time Clock Add new cards from file Remove all blank card number from the list 2 Double click the record or select the record then click EDIT nt authorization check th to edit existing ID Card Grant authorization check the Inf ti box to select which readers or RIO com ports this user can use for access with electric lock Card Information RFID Time Clock Load Photo Rotate the phototo Clickto cancel the the right direction photo selection Click to associate a
34. te range Number of records and clocked days for that employee will be reported Scope of Report Persons of interes Options ie All Print blank lines C Group DEFAULT New page on each person List Fick List Enhanced Printing l Preview Only Dates of interes C This Week Last Week Records per line This Month Last Month LE ru C al fe 4 CB Range Record format r AM PMhhmm From November 8 2004 Monday Mes HH mmcss Ta November 9 2004 Tuesday C AM PMhh mm HH mm Time Logs All DES rn BSS BS oel A Time Attendance From 8 Nov 2004 To 9 Nov 2004 Time Logs All 374099 Albert Willy 11 record s Nov 08 2004 Mon PM01 07 03 O PM01 33 25 1 PM02 11 24 O PM06 13 50 0 Nov 09 2004 Tue AM05 35 45 O AM08 34 41 I AM08 39 41 I AM08 49 06 I PM01 01 51 O PM02 02 17 0 PM06 15 07 0 No of day s 2 365735 Martin Luthur 0 record s No of day s 0 363683 May Lai 8 record s Nov 08 2004 Mon AM08 23 53 I PM01 11 10 0 PM02 11 27 1 PMO7 13 44 0 Nov 09 2004 Tue AM08 39 52 I PMO1 01 54 0 PMO2 05 29 I PM06 27 18 0 No of day s 2 367 759 Philip Wayne 9 record s Nov 08 2004 Mon AM09 51 24 I AM09 51 25 I PM01 01 54 O PM02 11 26 I EM06 01 39 0 Nov 09 2004 Tue AM08 39 56 I PMO01 02 18 O PM02 40 09 I PM06 27 43 O No of day s 2 0 Page 1 of 1 Page 34 Ref time attendance v1 0
35. the bypass switch is pressed Ifa motion detector Check the box to e Enable Anti Pastback is connected as a bypass enable the Anti switch motion will trigger the Passback Feature system to capture photo in ofthis rea der single shot or multiple shot Cannot clock IN it you have no OUT Name the record or vice SS B B communication port versa AAA Sis j CLOCK Time Clock Description of the Eni IN Entrance Mode of operation IN OUT Exit Present the authonsed card release lock on EXT z For security purpose you may p Le AT Tr A use the OUT reader torelease the lock on PERED PT the lock instead of connecting Lock release time in second IE the electric lock to the IN In z reader Please refer to 6 2 For releasing door lock DENIED if the bypass switch is not in use Select the related com port if it is in used Enable the Anti Passback feature to enforce the user to clock out after clock IN Authorised user cannot release the lock of the IN reader if he forgot to clock OUT or vice versa In this case the reader will also record the IN OUT time When presenting the When pressing the bypass authorised ID card tothe switch of the reader it will reader it will release the release the lock lock connected to this connected to this communication port communication port Double click to enter reader setup DENIED
36. v1 0 W wo w a4vea tc Time Attendance V1 0 User Manual 10 SPREADSHEET The attendance records can be processed according to the working hours and output to an EXCEL file to further processing like payroll appraisal etc 10 1 FIRST IN LAST OUT SPREADSHEET It extracts the first clocked data First and the last clocked data Last from selected readers Scope of Report Persons of interest Options fe All Print blank lines f Group New page on each person List Dates of interest C This Week Last Week Thi Month Last Month C All f Range From November B 2004 Monday Ta November 9 2004 Tuesday Records of interest C ALL CLOCK Ce IN OUT Confirm Cancel Ma fa b m A E e D E IF NAME GROUP DATE IM OUT STATUS Albert Willy DEFAULT 8112004 13 3325 18 13 50 OF 411 2004 sd 18 15 07 OE May La SALES Sl 082353 181544 OF 411 2008 083952 15 27 15 OF Fhilip Wayne OFFICE algo 09 51 24 1801 39 UL 11 2004 08 09 56 182743 OB Page 38 Ref time attendance v1 0 W WW a4vea cc Time Attendance V1 0 User 10 2 IN OUT PAIRS SPREADSHEET Data are grouped into pairs which must be clock IN and clock OUT data Scope of Report Persons of interest JDEFAULT x ETE t All C Group C List Dates of Interest C This Week This Month t AJ f Range Last Week Last Month From November B 2004 Monday Ta November 9 2004 Tuesday C
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