Journyx App for Android v2.0
Contents
1. to access the new project search and punch time entry features included in version 2 0 of the mobile app 2 If you host your own site you may also have to turn on the jxAPI if you haven t done so already If you are running version 8 9 or later this step is not necessary Any administrator in your Journyx system can do this An administrator can login to the Journyx system go to mysitename com jtcgi jxapipref pyc and enable the jxAPI if it hasn t been enabled before In some Windows environments you may get an error trying to enable the jxAPI via browser If it doesn t work in the browser you can enable the jxAPI using the command line by going to the bin directory entering the command below and clicking return python wtlib make_jxapi_wsdl pyc 3 Your Journyx site must be available to your mobile phone like any other web page If your site is only accessible when you are connected to an internal network you may need to work with your IT Department on VPN access for the mobile app when you don t have access to your internal resources 4 Your login account must also include a time entry ability in order to use the Journyx app Provided you have access to the Time or My Assignments menu in Journyx you will be able to use the app for time entry 2of9 Journyx App User Manual Installation and Setup Installation of the Journyx app for Android works like any other Android app Simply locate the app in the Google Play store o2. B ournyx Journyx App for Android v2 0 Journyx App User Manual Copyright 2010 Journyx All Rights Reserved Journyx the Journyx logo Journyx Timesheet Journyx Timesheet and the other graphics logos and service names are trademarks and service marks of Journyx All other product names service names and company names are the property and or trademarks of their respective owners All rights title and interest in and to the Software and any Updates or New Releases thereto or derivative works thereof including without limitation all intellectual property and other industrial and proprietary rights at all times remain the exclusive property of Journyx or Journyx s licensors The license granted does not constitute a sale of the Software or any portion or copy thereof Journyx provides this document as is and without warranty of any kind whether express or implied to the full extent permitted under applicable law the company specifically disclaims the implied warranties of merchantability fitness for a particular purpose title and infringement Journyx does not guarantee the accuracy timeliness or completeness of any information in this document or the results of your use of this document Printed in the U S A Journyx App User Manual Table of Contents iau qr 2 liis O CUCICEIONN RERUM RA nies a E dateateip ov EA a E E OE E l a A teas aaleesay 2 System R eq iremeEntS riore reerni onune nene SEEE ENRE KEET
3. E SEE EE 2 Installation and Setup scesusoveasa EE De veas eut bes eta ree bees i eade wes ER ene E eia 3 Punch In Out Time SoOUuDsye pes sexe pim tt ER QUA VER EXTR EQUAR EEN SE ERE EE RAE RN T FECERO RES 4 Using ADD FEAUIPeS isha ducit tied cidunt pida ce exauaa aee drtag d Eres rad i 5 Using My Timesheet ssec tconadees et erroe d Qvo weed etd an tu ete nau s Gaede Ea a Manton EE 6 Using Tre Dy PEOJGDUL coucccntick ms ot evos ereid ieoi eieiei ete ei e e GO Oe YLRO E 9 Using Punch to Track In and Out TIIiessuuexecesexxs2uc ua ened phe aex kk e Ra ER a RR oe 9 General Usabiliby NOEGS i i sacs eeex ade nena Rea d i eaae iara incus ng ko Ete ace RC na AER 10 1 0f 9 Journyx App User Manual Overview Introduction The Journyx app for mobile time entry on Android allows you to connect to your Journyx site and manage your timesheets Version 2 0 of the Journyx app includes options for simple time entry Journyx will continue to improve and expand the app to include more time entry features expense entry and approvals If you have a specific feature request for the Journyx app please add it to the Journyx UserVoice site journyx uservoice com System Requirements 1 The Journyx app for mobile time entry on Android connects to your Journyx site Your Journyx site must be upgraded to version 8 7m5 or higher in order to test the mobile app Contact support journyx com for access to the 8 7m5 upgrade Version 9 1 or higher is required in order
4. e My Timesheet option you will see a screen with a list of days for the current period If you have time entered for any of those days your existing entries will be summarized under each date 2 Journyx 1 19 2014 1 25 2014 4 Sunday 1 19 2014 0 Monday 1 20 2014 4 admin1 G amp A Submit Regular Unbillable test copy submitted pl Design Plan Regular Standard test copy open Trracdayw I Lo o To I I NAN Current You have the following options on this screen e Create new time entries click on the plus sign next to the selected date Edit existing time entries click on the existing entry summary includes project activity pay type bill type comment and hours Navigate to a past or future timesheet arrow icons at the foot of the screen Navigate to any timesheet period calendar icon displays date selection Return to the current timesheet Current button Submit the timesheet you are viewing Submit button at top of screen 6 of 9 Journyx App User Manual If you need to create a new entry you will be directed to a blank entry screen where you can add all of your time entry details You can then click on each field to add the required information Project Activity Pay Type Bill Type Comment Copy Project Settings The fields that require selection provide a drop down selection list for choosing your time entry values As is the case in your browser based t
5. ect list and it must contain the following values Grid Punch and Punch or Grid Users with the Grid value will not have the option to track in and out times in the mobile app Users with the Punch value will only be able to track in and out times They will no longer have access to the My Timesheet and Time by Project screens for detailed time entry Users with Punch or Grid will have the option to track in and out times as well as enter detailed time via My Timesheet and Time by Project screens 4 of 9 Journyx App User Manual Using App Features Unless your Journyx Administrator has limited your access to tracking in and out times only the Journyx app for Android provides you with two methods for entering and managing your time My Timesheet and Time by Project If your Journyx Administrator has provided you with access you may also have the ability to track in and out times in the app using the Punch button The My Timesheet view looks similar to a grid time entry screen and shows a list of days in the current period as your starting point to enter or edit your time Time by Project starts with project selection for the project you are working on The Punch button tracks in and out times based on the time on your device clock when you click the button Journyx MY Wimasnast J Tis BY Prijs ADAE Journ O LoticFactor 5 of 9 Journyx App User Manual Using My Timesheet When you click on th
6. imesheet the project selections and dependencies for other time entry fields are specific to your account and what you are able to see The project field also includes the ability to search for specific projects based on name or description in mobile app version 2 0 or higher After you select your project or other field values in the selection list scroll down to enter hours for specific days during the timesheet period You can enter hours for any day in the period When you click in a box for a specific day a select list will appear for entering the hours and minutes for the entry After making your selections and entering your time click on Save in the lower left corner of the screen to save your time and return to the My Timesheet view 7 of 9 Journyx App User Manual The process for editing existing entries is the same as creation of a new entry except that you must click on the existing entry itself to make changes to the hours dates and or selections You can also use existing entries to add hours for the same work on another day e g clicking on an entry for Support on Monday will also allow you to add more hours to the same project for other days in the period The Submit button allows you to submit your timesheet for approval if your timesheet is subject to period or project approval plans As is the case with your browser based timesheet you will not be able to edit a timesheet that has been submitted and or approved Ho
7. must be 9 1 or higher in order to use project search After you have successfully entered your Journyx site connection information click on Save If there are problems with your login information the app will notify you Otherwise it will notify you that it is loading your projects and settings The first time you load your time entry information it may take several seconds When loading is complete it should redirect you to the Home screen Punch In Out Time Setup In version 2 0 and higher of the mobile app Journyx Administrators can give individual users access to track in and out times using the mobile app provided your Journyx server version is 9 1 or higher These in and out times are populated in the allocation type time entry screens There are 2 configuration requirements for giving users access to track in and out times in the mobile app 1 The user must be assigned to an allocation type time entry screen in the Journyx system You can read more about allocation entry screens under ConfigurationO Entry Screens2 Time Entry Screens while logged into the Journyx system via browser 2 The user must have the Mobile UI Type custom field set to either Punch or Punch or Grid In order to give users access to the punch button for in and out time tracking in the mobile app a Journyx Administrator must first go to Configuration Custom Fields and set up a User Custom Field by the name of Mobile UI Type This field must be a sel
8. n your phone and install it Search for the keyword journyx to locate it quickly The app is free The first time you click on the Journyx app image you will be directed to the Settings screen You will enter your Journyx connection and login information on this screen You will not be able to use the app time entry features until you have completed the Username Password and Domain settings successfully ourny User Profile Domain http demo5590 demo journyx com Username 112 ua Password Maximum Project Count 10 Minimum Time Entry Increment in minutes If your Domain a k a site URL or web address starts with http you will enter your domain as follows http mysitename com If your site starts with https you will simply enter mysitename com 3 of 9 Journyx App User Manual The Minimum Time Entry Increment setting allows you to set minute increments shown in the select list when entering the amount of time in your timesheet The Maximum Project Count setting allows you to decide how many projects to show in the project select list for time entries before the select list reverts to search only for projects If you have access to hundreds of projects on your timesheet and it is slow to load in the mobile app you can use this setting to improve load times by limiting project selection to search only NOTE Your mobile app version must be 2 0 or higher and your Journyx server version
9. ournyx App User Manual General Usability Notes If you open the Journyx app while you are also logged into your browser based timesheet you will be logged off automatically in the browser The same thing happens in reverse when you log into your browser based timesheet while running the app Regardless of where you enter new time all entries will show up in both views immediately 10 of 9
10. wever you can view submitted and or approved timesheets in the app If you need to reuse your time entries from a previous timesheet you can navigate to the prior timesheet click on the entry and click on the Copy Project Options button in the lower right corner of the entry It will prompt you to enter a date for copying the entry Then you can start entering time against the copied entry in the current period 8 of 9 Journyx App User Manual Using Time by Project The Time by Project screen starts by pulling up a drop down select list for picking projects After you select a project it follows the same process as described above in the Using My Timesheet section for creating a new entry It will default to the current period Using Punch to Track In and Out Times If your Journyx Administrator has given you access to track in and out times in the mobile app you will see a Punch button on your home screen When you click on the button it will take you to a screen where you can click on Punch In Clicking on this button logs an in time based on your device clock time and changes the button to the Punch Out option When you click on Punch Out it logs the out time and switches back to the Punch In option These in and out times are populated in your allocation time entry screen and can be viewed in the browser The punch screen also includes information on your recent activity 01 54 00 PM 01 55 00 PMC 9 of 9 J
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