38221 3207 Mobile Satellite Communications Equipment
Contents
1. FA ILS TO MEE DELIVERY TERMS OF THIS CONTRACT DELIVERED ITEMS WHICH DO NOT THE COMP SHOU LY WITH iD ALSO HE SP BE REPORT ECIFICATIONS OR ARE OTHERWISE UNSATISFACTORY TO THE AGENCY ED TO THE DIVISION OF PURCHASING R continued 8208TA doc 4cds ajp GROUP 38221 MOBILE SATELLITE COMMUNICATIONS AWARD PAGE 2 EQUIPMENT FOR TAX FREE TRANSACTIONS UNDER THE INTERNAL REVENUE CODE THE NEW YORK STATI REGISTRATION NUMBER IS 14740026K Fl NOTE TO AGENCY The letters SB listed under the Contract Number indicate the contractor is a self identified small business Additionally the letters MBE and WBE indicate the contractor is a certified Minority owned Business Enterprise and or Woman owned Business Enterprise respectively NOTE TO ALL CONTRACT USERS The terms and conditions of the solicitation which apply to the award appear at the end of this document We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order PRICE Fl Price includes all customs duties and charges and is net F O B destination any point in New York State including delivery inside storeroom door MANUFACTURER MODEL ESCRIPTION MITSUBISHI ST2. Mike Saia 100 Stradman Street Buffalo NY hone P 14206 716 892 2900 R EQU EST FOR CHANGE 12533 Judy VanWuyckhuyse AWARD PAGE 5 Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the Offic Division of Purchasing 8208TA doc 4cds ajp prior to effectuation continued of General Services GROUP 38221 MOBILE SATELLITE COMMUNICATIONS AWARD PAGE 6 EQUIPMENT CONTRACT PAYMENTS Payments cannot be processed by State facilities until the contract items have been delivered in satisfactory condition Payment will be based on any invoice used in the supplier s normal course of business however such invoice must contain sufficient data including but not limited to Contract No description of material quantity unit and price per unit as well as Federal Identification Number State facilities are required to forward properly completed vouchers to the Office of the State Comptroller for audit and payment All facilities are urged to process every completed voucher expeditiously giving particular attention to those involving cash discounts If the contract terms indicate political subdivisions and others authorized by law are allowed to participate they are required to make payments directly to the contractor Prior to processing such payment the contractor may be required to complete the ordering non State agency s own
3. 1997 is unlimited for the 69 There is no per minute charge for dispatch in 1997 Dispatch in 1998 will come with a bucket of minutes for 69 The bucket will consist of 150 minutes per radio pooled The bucket of minutes will be eaten away at on a per second increment in transmit mode only Above and beyond your pooled minutes the talkgroup will be billed 1 15 per min on a per second increment Data access for any type of unit is 15 a month plus the per minute telephone charge The baud rate for all units is 4800 Manufacturer Mitsubishi Westing Guaranteed Delivery ARO 7 calendar days continued 8208TA doc 4cds ajp GROUP 38221 EQUIPMENT MOBILE SATELLITE COMMUNICATIONS Sales amp Installation Facilities Mid State Communications Contact Scott Corney 185 Clear Road Oriskany NY Phone FAX 13424 315 736 3061 315 736 8250 Wells Communications Contact Kevin Ryan 221 North Greenbush Rd Troy NY 12180 Phone 518 283 2735 Eastern Communications Contact 48 14 36 Street Michael Wolf Long Island City NY 11101 Phone 718 729 2044 FAX 718 729 2241 Install Only Mid Hudson Communications Contact Lee Bonte PO Box 177 Hopewell Junction NY Phone FAX 914 221 2862 914 226 1092 Flower City Communications Contact 1848 Lyell Ave Rochester NY 14606 Phone 716 458 5350 FAX 716 254 1137 Saia communications Contact
4. Transceiver unit w std Mounting kit beam steering unit std Handset w cradle 6 8 dia Mid gain dome ant drill mnt w 18ft cable and integrated AEU 20 ft pwr Cable owners manual WESTINGHOUSE F 10001 Fixed Site Transceiver unit ha w cradle amp extension Fixed cord antenna electronics unit AC pwr supply dish antenna 36 in 92M 100 antenna cable pole mounting bracket user manual ESTINGHOUS F 1000S Fixed Site Transceiver unit handset w cradle amp extension cord antenna electronics unit AC pwr supply dish antenna 36 in 92M 100 antenna cable pole mounting bracket user manual ESTINGHOUS D1000 id Gain Dome transceiver unit antenna electronics unit 5ft TU AEU cable dispatch capability with PTT handset hands free microphone with extension cable user s manual dome antenna with 10 cable ESTINGHOUS D1OOOHF High Grain Dome transceiver unit antenna electronics unit 5ft TU AEU cable dispatch capability with PTT handset hands free microphone with extension cable user s manual dome antenna with 10 cable continued 8208TA doc 4cds ajp GROUP 38221 MOBILE SATELLITE COMMUNICATIONS AWARD PAGE 4 EQUIPMENT ACCESSORIE SUBIS S 2Z2300A PTT Mic lighted DTMF 356 SUBIS FZ1283A External Speaker amp Cable SUBIS SZ803A Dome Antenna Unit adhesive 154 ounting Kit SUBISH 70 20000 000 Telular
5. voucher form PUBLIC OFFICERS LAW All contractors and contractor employees must be aware of and comply with the requirements of the New York State Public Officers Law all other appropriate provisions of New York State Law and all resultant codes rules and regulations from State laws establishing the standards for business and professional activities of State employees and governing the conduct of employees of firms associations and corporations in business with the State In signing the bid each contractor has guaranteed knowledge and full compliance with those provisions for this and any other dealings transactions sales contracts services offers relationships etc involving the State and or State employees Failure to comply with those provisions may result in disqualification from the bidding process and in other civil or criminal proceedings as required by law T PURCHASE ORDERS Purchase ar ffective and binding upon the contractor when placed in the mail or faxed prior to the termination of the contract to the contractor at the address or facsimile number shown on the schedule award ESCALATOR CLAUSE Price quoted must be based on the manufacturer s established price list in effect at the time of the bid opening and be firm for the first year of the contract Gl The State will consider one pric scalation during the second year of the contract and in the event o
6. 121 Fixed Sit Satellit Telephone Fixed Site High Gain AU Transceiver unit handset w cradle AU TU 20 cable AC DC converter owners manual MITSUBISHI STT121C50 Fixed Sit Satellit Telephone Fixed Site High Gain AU Transceiver unit handset w cradle AU TU 50 cable AC DC converter owners manual MITSUBISHI ST121C100 Fixed Site Satellite Telephone Fixed Site High Gain AU Transceiver unit handset w cradle AU TU 100 cable AC DC converter owners manual MISUBISHI ST121C150 Fixed Site Satellite Telephone Fixed Site High Gain AU Transceiver unit handset w cradel AU TU 150 cable AC DC converter owners manual MITSUBISHI ST141 Hihg Gain Dome Transceiver unit w std Mounting kit beam steering unit std Handset w cradle 13 dia High gain dome ant drill mnt w 20 ft cable and integrated AEU power cable 20 feet owners manual continued 8208TA doc 4cds ajp GROUP 38221 MOBILE SATELLITE COMMUNICATIONS AWARD PAGE 3 EQUIPMENT MANUFACTURER MODEL I RIPTION MITSUBISHI ST151 Transportable carrying strap SZ500A power supply SZ600A cigarette lighter adapter user manual battery 28 lb Unit MITSUBISHI ST251 5LB Lightweight Transportable carrying strap Power supply adapter w battery charger CarryingCase Compass Telephone Handset Internal NiMH Battery and instruction manual MITSUBISHI ST111
7. GROUP NUMBER AND COMMODITY CONTRACT PE NOTICE OF CO INVITATION FOR BIDS NUMBER BIDS OPENED PURCHASE REQUEST NO SPECIFICATION REFERENCE DATE ISSUED STATE OF NEW YORK EXECUTIVE DEPARTME OFFICE OF GENERAL SERVICES CORNING TOWER BUILDING iNT GOVERNOR NELSON A ROCKEFELLER EMPIRE STATE PLAZA ALBANY NY 12242 NOTICE OF CONTRACT AWARD 38221 OBILE SATELITTE COMMUNCATIONS EQUIPMENT RIOD December 1 1997 to November 30 1999 NTRACT AWARD for 3207 G October 28 1997 8208 T As Incorporated in the Invitation for Bids December 11 1997 ADDRESS INQUIRIES TO VISIT OUR WEB SITE AT STATE AGENCIES AND CONTRACTORS Anthony J Pazzola Specification Writer 518 474 7101 E MAIL Anthony Pazzola ogs state ny us NON STATE AGENCIES Judy Gibbons 518 474 6717 E MAIL Judy Gibbons ogs state ny us http www ogs state ny us CONTRACT CONTRACTOR amp ADDRESS TELEPHONE FED IDENT P052831 AMERICAN MOBILE SATELITTE CORP 800 752 2672 521735106 10802 Park Ridge Blvd 207 967 4600 Reston VA 22091 Greg Sturman FAX 207 967 8509 E Mail SturmanG Skycell Com Cash Discount If Shown Should be Given Special Attention INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT AGENCI ES SHOULD OTIFY THE DIVISION OF PURCHASING PROMPTLY IF THE CONTRACTOR
8. Satellite Interfac 537 SUBISH MAG LB Large Dome Magnetic Mount ST141 T n H Eki HJH MAG SB Small Dome Magnetic Mount ST111 SZ400A 20 ft Extension Cable ST151 SZ510A Replacement Battery Pac ST151 126 TS tac e k SZ600A Cigarette Lighter At hment 41 ST151 BISHI SZ601A R 1 TER ADAPT Hi H ITSUBISH H I 320 R ST251 E SZ511A rnal NiMH Battery ST251 204 ITSUBISHI SZ351A Junction Box for PTT Mic ST251 136 AI C Large Nylon Carrying Case ST251 218 TS T I UBISHI AI MEOQ 10C nal Extended Lif Battery S479 ine Al S1251 Per od WESTINGHOUSE 70 70000 000 Telular Satellite Interfac 537 WES i INGHOUS EUC 10 Cable 15 ft from TU to AEU 136 WESTINGHOUSE FX 10 Telephony Board installed in 398 transceiver unit WES ESTINGHOUSE AG LB Dome Magnetic INSTALLATION MITSUBISHI STILLI Standard Vehicle Install 100 per Hr ST141 TI ST121 Fixed Site Install 100 per Hr SKYCELL SERVICE PRICING Telephone Dispatch Pricing SUBIS ST121 25 mo 44 mo 69 mo plus e 90 min 1 15 min airtime charges ST TSU TSU MIT HI MITSUBISHI 151 25 mo 44 mo 69 mo plus ST251 1 49 min 1 15 min airtime charges MITSUBISHI ST141 45 mo 24 mo 69 mo plus ST111 1 19 min 1 15 min airtime charges Dispatch use for
9. andards and Purchase Corning 2 Tower Empire State Plaza Albany New York 12242 continued 8208TA doc 4cds ajp
10. any such associated or additional acquisitions which may be required including without limitation data conversion tools shall be borne exclusively by Vendor Vendor s Year 2000 fixes or retrofits to existing software provided under this contract may support a four digit year format or may in the alternative provide a patch or workaround which provides the same functionality ERVATION The State reserves the right to negotiate lower pricing or to advertise for bids any unanticipated excessive purchase An unanticipated excessive purchase is defined as an unexpected order for a contract item s totaling more than 20 Units ENSION OF PRICES Political subdivisions and others authorized by law may participate in contracts resulting from this bid opening These include but are not limited to local governments public school and fire districts and certain nonpublic nonprofit organizations Upon request all eligible non State agencies must furnish contractors with the proper tax exemption certificates ASSIGNMENT OF MONIES Approval of the Commissioner is not required for the assignment of monies due for contract deliveries On deliveries made to State agencies such assignments must be filed by the contractor directly with the Office of the State Comptroller For political subdivisions and other non State facilities authorized by law to participate in State contracts the contractor must not
11. f contract extension the State will consider one pric scalation during the extension period continued 8208TA doc 4cds ajp GROUP 38221 MOBILE SATELLITE COMMUNICATIONS AWARD PAGE 7 EQUIPMENT NOTE The Percentage Discount from list must remain the same DELIVERY Delivery is expressed in number of calendar days required to make delivery after receipt of a purchase order Commodity is required as soon as possible and guaranteed delivery may be considered in making award Delivery shall be made in accordance with instructions on Purchase Order from each agency If there is a discrepancy between the purchase order and what is listed on the contract it is the contractor s obligation to seek clarification from the ordering agency and if applicable from the Office of General Services Standards and Purchase Group QUANTITIES The quantities listed are estimated only However each contract shall be for the quantities actually ordered during the contract period It should be noted that the extension of this contract to political subdivisions and others authorized by law as indicated in the Extension of Prices clause may cause the estimated quantities to vary considerably However the contractor must furnish all quantities actually ordered CONTRACT PERIOD It is the intention of the State to enter into a contract for the term as indicated on the Invitation for Bids except that the commencement and te
12. idding of requirements exceeding the discretionary bid limit currently at 15 000 State agencies should refer to CL 135 dated October 7 1994 for complete procedural and reporting requirements under the OGS or Less Guidelines continued 8208TA doc 4cds ajp GROUP 38221 MOBILE SATELLITE COMMUNICATIONS AWARD PAGE 11 EQUIPMENT Office of General Services Standards and Purchase Contract Performance Report Please take a moment to let us know how this contract award has measured up to your expectations If reporting on more than one contractor or commodity please make copies as needed This office will use the information provided to take any necessary actions If necessary a copy of this form should be provided to the product end user Contractor Contract No Commodity provided please identify Doo Excellent Good Acceptable Unacceptable e Commodity meets your needs e Commodity meets contract specifications ic lt n ee Contractor Doo Excellent Good Acceptable Unacceptable e Timeliness of delivery e Completeness of order fill rate e Employee courtesy e Responsiveness to inquiries Perce ke Le Comments over Agency Prepared by Title Address Date Phone E mail Please detach or photocopy this form amp return by fax 518 or mail to The Purchasing Officer listed on the front of this contract OGS St
13. ify these ordering facilities directly of any assignment of monies due Copies of any assignment of monies notification must also be sent by the contractor to the N Y S Office of General Services Standards amp Purchase Group continued 8208TA doc 4cds ajp GROUP 38221 MOBILE SATELLITE COMMUNICATIONS AWARD PAGE 9 EQUIPMENT PAYMENTS OF INTEREST The payment of interest on certain payments due and owed by a State agency may be made in accordance with the criteria established in Article 11A of New York State Finance Law and the Comptroller s Bulletin No A 91 The terms of Article 11A apply only to procurements by and the consequent payment obligations of State agencies Neither expressly nor by any implication is the new statute applicable to non State agency purchasers Nor of course is the Office of General Services or the Office of the State Comptroller responsible for payments see General Specification Clause 69 on any purchases made by a participating political subdivision or other authorized entity EXT Gl ENSION OF USE Any contract resulting from this bid solicitation may be extended to additional States or governmental jurisdictions upon mutual written agreement between New York State the lead contracting State and the contractor Political subdivisions and other authorized entities within each participating State or governmental jurisdiction ma
14. riod and contractor s name Failure to submit the required report may be cause for disqualification of contractor for future contracts continued 8208TA doc 4cds ajp GROUP 38221 MOBILE SATELLITE COMMUNICATIONS AWARD PAGE 10 EQUIPMENT IMPORTANT NOTICE TO BIDDERS RESULTANT CONTRACTORS AND STATE AGENCIES OGS OR LESS GUIDELINES APPLY TO THIS CONTRACT Purchases of the product s included in the Invitation For Bids and related Notice of Contract Award are subject to the OGS or Less provisions of Section 163 3 a v Article XI of the New York State Finance Law This means that State agencies can purchase product s from sources other than the contractor provided that such product s are substantially similar in function form or utility to the product s herein and are Ta lower in price and or 2 available under terms which are more economically efficient to the State agency e g delivery terms warranty terms etc Agencies are reminded that they must provide the State contractor an opportunity to match the non contract savings at least two business days prior to purchase In addition purchases made under OGS or Less flexibility must meet all requirements of law including but not limited to advertising in the New York State Contract Reporter prior approval of the Comptroller s Office currently for transactions in excess of 10 000 and competitive b
15. rmination dates appearing on the Invitation for Bids may be adjusted forward unilaterally by the State for any resulting contract for up to two calendar months by indicating such change on the Notice of Contract Award The contract dates may be adjusted forward beyond two months only with the approval of the successful bidder If however the bidder is not willing to accept an adjustment of the contract dates beyond the two month period the State reserves the right to proceed with an award to another bidder If mutually agreed between the Standards and Purchase Group and the contractor the contract may b xtended under the same terms and conditions for an additional period not to exceed twelve months GUARANTEE Contractor guarantees that the equipment is standard new equipment or re manufactured to meet new specifications latest model of regular stock product with all parts regularly used with the type of equipment offered also that no attachment or part has been substituted or applied contrary to manufacturer s recommendations and standard practice Every unit delivered must be guaranteed against faulty material and workmanship for a period of one 1 year If during this period such faults develop the unit or part affected is to be replaced without any cost to the State including any charges for parts labor and transportation Where accessories are to be supplied they must be compa
16. tible with the rest of the equipment continued 8208TA doc 4cds ajp GROUP 38221 MOBILE SATELLITE COMMUNICATIONS AWARD PAGE 8 EQUIPMENT YEAR 2000 DATE CHANGE WARRANTY EXT Contractor shall insure that any Product s furnished pursuant to this agreement Product shall include without limitation any piece or component of equipment hardware firmware middleware custom or commercial software or internal components or subroutines therein which performs any date and or time data recognition function calculation or sequencing will support a four digit year format and will provide accurate date time data and leap year calculations on and after December 31 1999 at the same level of functionality for which originally acquired without additional cost to the User This warranty shall survive termination or expiration of the Agreement In the event of any decrease in Product functionality or accuracy related to time and or date data related codes and or internal subroutines that impede the Product from operating correctly beyond December 31 1999 Vendor agrees to restore the Product to the same level of functionality as warranted herein or to repair or replace the Product with a conforming Product so as to minimize interruption to user s ongoing business processes time being of the essence In the event that such warranty compliance requires the acquisition of additional programs the expense for
17. y also participate in any resultant contract if such State normally allows participation by such entities INSTRUCTION MANUALS Simultaneous with delivery of the first component of the equipment or system specified the contractor s shall furnish to the agency a complete instruction manual for the equipment system and for each component supplied The manual shall include complete instructions for unpacking inspecting installing adjusting aligning and operating the equipment and the system together with system layout and interconnection diagrams schematic and wiring diagrams comprehensive preventive and corrective maintenance procedures and complete parts lists manufacturer s catalog numbers and ordering information REPORT OF CONTRACT PURCHASES Contractor shall furnish report of purchases made from contract the fifteenth of the month following the end of each six month period The reports shall be in the following format Item SubItem Product Total Total Number Description Quan Shipped Value Size Stock No etc To be in Units listed in the Invitation for Bids The report is to be submitted to the Office of General Services Division of Purchasing Tower Bldg Empire State Plaza Albany NY 12242 to the attention of the individual shown on the front page of the award and shall reference the commodity group number the Invitation for Bids number contract number sales pe
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