ePEP FinalFCManual
Contents
1. Current ssessments Your Messages Users Directory Nafe Start Date Target Date z sahil a Thu 8th Nov Children and Young N 2gs2 Joe Bloggs 11th January 2013 15th February 2013 P Persons Service H ePEP System Wed Stat Managers Your ePEP Learners PEP Meeting invitation Designated Please click on their name in Teachers Lau Lii blue or click the view tab General u10949 Joe Bloggs 31st December 1999 next to their name under Managements 1 Independent Your ePEP Learners Reviewing Officers IRO Administrators IRO Team Managers b From the assessment overview To get to the User Overview from Assessment Overview please click the Young Persons name in blue next to View Assessment or click Return to Service User Overview in Actions ePEPOnline m ff EE A Test School DT Kent Council Logout View Assessment for Joe Bloggs Homepage View Assessment PEP Invitations Notice Board Use this page to view and manag details about a particular assessment Your Learners Your Messages Actions Young Person s Progress Your School Return to Service User Overview Import information from Capita ONE 147 of 150 questions have been answered Schools Directory Import information from Liquidlogic ICS View Print Report Reports View Print Education Summary Report Log Off Delete Assessment l Export Assessment to XML File Users Directory z Children and Young2. IRO Admin assigns the IRO to all Young People of school age in their caseload IRO Admin emails the VSK ePEP inbox details of the new user VSK send out a User Guide for them to sign and return to VSK 1 Caseload is split between a number of IRO s IRO Admin assigns all those Young People on the Outgoing IRO s caseload to the new IRO They delete the outgoing IRO from the system 2 Caseload is transferred to one person IRO admin change the name and email address of the Outgoing IRO to the New IRO in the About Section A new unlock key is generated and supplied along with the U Number to the new IRO An Independent Reviewing Officer has left IRO Admin email the VSK ePEP inbox details of any changes VSK send out a User Guide for them to sign and return to VSK The IRO User who is leaving will be deleted from the system by IRO admin An IRO admin or Team Leader has left IRO Admin will inform VSK of any changes VSK send out a User Guide for them to sign and return to VSK 43 d Foster Carer A New Foster Carer Starts VSK send out a User Guide for them to sign and return to VSK A Foster Carer Changes due to a Young Person moving Care Placement VSK send out a User Guide for them to sign and return to VSK A Foster carer changes due to a Young Person Leaving Care VSK send out a User Guide for them to sign and return to VSK 44
3. _cancet_ b From service user overview ePEPOnline Search sam Smith Kent Council Logout Welcome Sam Smith In Current Assessments click on the Young Person s name Homepage Welcome to ePEP Online in blue or the View tab next PEP Invitations to their name Notice Board Welcome to ePEP Manager To get started please select an action from the options beloy natively please seld recently used Learner Your Learners Your Messages Actions User Directory Schools Directory e View your Learners Log Off Current Assessments Your Messages Users Directory Name Start Date Target Date ipi ree Thu sth Nov Children and Young Qj 3882 Joe Bloggs 11th January 2013 15th February 2013 a Persons Service qj ePEP System Managers Your ePEP Learners PEP Meeting invitation Designated Top Tip Do not click their name under Teachers Username Name DOB ip i g Your ePEP Learners as this takes you General p U10949 Joe Bloggs ct Necemhe 000 ESS Managements to the User Area Independent Reviewing Officers IRO Administrators IRO Team Managers 14 9 Assessment Overview ePEPOnline View Assessment for Joe Bloggs Homepage View Assessment PEP Invitations Notice Board Use this page to view and manage details about a particular assessment Your Learners s Your Messages Assessment Details Young Person s Progress User Directory Schools Directory Description
4. ePEP User Guide ePEPOnline 1 Getting Started This manual is designed to help you navigate the new ePEP System which has replaced the previous paper based system The new ePEP enables professionals to prepare share and analyse information about the Young Person before the PEP meeting Therefore there will now be more time for meaningful discussion and a tighter focus during the meeting centred on the Young Person s education progress and forward planning The important thing to remember when navigating the new ePEP System is that the ePEP only has three pages before you get to the main body of the PEP These pages are your Homepage the User Overview and the Assessment Overview which acts like a Front Page to the PEP This guide will take you through each page explaining in turn the various features you will use At the back of each user guide there are details of everyone s responsibilities within the new PEP as well as flow charts for the journey of an ePEP If you need any further help please email us at VSK ePEP kent gov uk Please note all names and information used in this guide are made up and in no way reflect any real Kent persons or data 2 Entering the URL 2 ePEP Manager Windows Internet Explorer provided by Kent County Council Efe x er q L https epeponiine co uk Kent v 4a 44 X File Edit view Favorites Tools Help p s i Gere Manager 3 fp gt Bl mb r ep Page
5. questions as they click through As they answer questions the Young Person collects pearls When they have collected all three they This section is your chance to have your say about school issues your relationships with your teachers and peers and your future Try to A a answer all the questions with as much information as you can and can play an arcade Seon personol Toe remember to be honest and open By telling the people involved in game C oa your education how you really feel you can help everyone to support you in the best way for you so that you can achieve your full potential This part of the screen is where instructions and questions will appear and where they The Menu Bar on the will type their answers All the instructions and questions are spoken by the character bottom left hand side above helps to navigate the m system i a Y The progress bar measures how many questions have been answered Progress The first two clams navigate backwards and forwards through the different characters Try to click on me if you can Once the Young Person has answered their questions they will have collected three pearls These unlock the arcade so they can play some games Young People can navigate through the questions using these two buttons Progress 4of 150 If the Young Person wishes to leave the PEP questions and return to them this button allows them to find the question
6. Criteria Met 4 6 terms Up to 1 year Success Criteria tells the work k k help dad Joe will gain 5 A C F VI g GCSE s by end of Young Person how they will Key Stage 4 Long Term Targets know they have achieved the 1 2 Years Typically end of target This is often a grade Key Stage or level and a date i e Level Target Action School Young Person Parents Carers SW others Success Criteria Met H To join Joe To attend regular training sessions and matches Carer To help Joe Jo will have joined and 2b by Term 4 that they will local get to and from training and help Joe buy appropriate Kit continue to attend Extended Out of School achieve it by training at the club Targets No fixed timescale Typically Does the young person have a LAC Leisure Pass yes C no M NotKnown every 6 months If no will the Social Worker apply for one D yesO no not known 12 Logging Off ePEPOnline Welcome Sam Smith Homepage Welcome to ePEP Online PEP Invitations Notice Board Welcome to ePEP Manager To get started please seleg recently used Learner Your Learners Your Messages Actions User Directory Schools Directory e View your Learners Log Off Users Directory Name Start Date Children and Young Your ePEP Learners Persons Service Managers Username Name DOB Class Teachers u10949 Joe Bloggs 31st December 1999 Designated You can Logout on any page please click Logout this is written in blue o
7. Designated Teacher the Young Person Independent Reviewing Officer are their Social Foster Carer Independent Officer Designated Teacher and VSK Assistant Head as well as you VSK ePEP Administrator 11 Current Assessments This is the current PEP A Current Assessment will appear one month before the PEP Meeting and move to Completed Assessments a week after the PEP meeting To view a Current Assessment please click on the date in blue or the View button a ogy Current Assessments Completed Assessments Administrators Date Started Target Date Date Started oMpleted Date VSK Deputy Heads VSK ePEP D382 11th January 2013 15th February 2013 3457 1st January 2010 Sth Feary 2010 Administrators VSK EWOs VSK FELOs D 3779 ist January 2011 Sth February 11 VSK Head Managers VSK Support Time Tracker Completed Assessments Officers VSK UASC Support Teams This is where old PEPs are Young Persons filed To view completed Youth Offending assessments please click on Services aoe the date in blue or the Archive View button 375 ist September 2010 6th Octob amp amp 2010 Awards eceCardutions are LI tt TEL TLE Le i gt 28 Fev 2013 Time Tracker Add an event to the timeline This is a timeline in which tities ddimmiyyyy everyone can upload pictures reports events and occasions involving the young pe
8. Learners This is where you can read Your Messages about any new changes or g Actions important information User Directory ara regarding the ePEP system Schools Directory e Edit Photo Album View User s Activity Log Log Off e Setup Capita One Database Link Setup Liquidlogic ICS Database Link Your Learners Users Directory e Edit User Notes Class icy e Change Record Owner i Designate e Change User Type Click this tab to see the list of Teachers bb cad Sa Meanie the young people you care General Delete leer for Managements Independent Reviewing Officers About Joe Bloggs Users with access to IRO Administrators 31 Your Messages This will contain any ePEP ePEPOnline Messages you receive An alert will be sent to your email address as well Joe Bloggs Young Person Homepage View User User Directory PEP Invitations Notice Board C Below you will be able to see details about the user you have selected and if you have This has all ePEP users listed changes to the user s records however it is easier to use Your Learners the user directory below the tab buttons as it divides users by type User Directory Your Messages Actions Edit User Details Edit Photo Album View User s Activity Log Setup Capita One Database Link Setup Liquidlogic ICS Database Link Edit User Notes Change Record Owner Change User Type Change Set Password Delete User Schools Directory
9. Log Off User Directory Users Directory Class Teachers Underneath the sidebar is Designated the user directory Teachers This has all users listed by General type so is much easier to Managements use than the user directory Independent above Reviewing Officers About Joe Bloggs Users with access to IRO Administrators 32 Appendix 1 a Frequently Asked Questions 1 What is Virtual School Kent VSK Virtual School Kent VSK is a part of Kent County Council We work with Social Services teams Schools Colleges and Tutors Parents Foster Carers and the Young People themselves to ensure that Kent s Young People in Care are given the best opportunity to reach their academic potential 2 What is a PEP Personal Education Plan It is a legal requirement that every young person in care of statutory school age has a PEP This is a document describing a course of action to help the young person reach their full academic and life potential Every young person in care should have at least two PEP meetings each academic year For those young people new in to care and of school age their first PEP meeting should be held within 20 school days of coming into care The PEP should be put together before and be completed at a meeting in which the designated teacher the social worker and the carers for the young person are present The child or young person should also be part of their education planning either at the PEP meeting itself o
10. Log Off Initiated by Sam Smith Question Group Key Stage 3 Professional Section PEP Type PEP 2 147 of 150 questions have been answered Users Directory Children and Young Persons Service Year group 7 M anager Date started 11th January 2013 Designated Teachers Target date 15th February 2013 Profess l General TEE N No rofessiona Managements Independent Reviewing Officers AssessmentLog Progress Tracking IRO Administrators pate IRO Team Managers i z School g 29th January 2013 Basic information copied into assessment Social Worker Not yet complete Administrators 29th January 2013 Assessment initiated by Sam Smith Designated Teacher Not yet complete Social Services Assistant Directors Social Work 29th J o No School transition record found Could not Administrators spain aa connect to assessment Attachments 29th January 2013 Content copied from previous assessment ID 3779 Young Person Not yet complete Social Workers 29th January 2013 Health Record was used to populate assessment VSK Apprentices Assessment Notes The Young Person s Progress bar shows at a glance how many questions the young person has completed The redder the bar the more questions the Young Person has answered To access the PEP please click on the Goldfish icon marked Professional 10 The Pep a General Information Save Changes Retum to Assessment Overview A Joe Bloggs Key Stage 3 Section One Core Infor
11. s The Designated Teacher fills in Section summary This will be completed no Three The PEP Meeting Action Plan The Social Worker completes the longer than a week after the PEP and Funding education summary putting their meeting Parts of this can be done prior to the initials next to the parts they write PEP but will need to be reviewed and This will be completed no longer added to after the meeting than a week after the PEP meeting They then fill in the Education Key Summary putting their initials next to the parts they write This will be eal Social Services VSK completed no longer than a week after ne AAP aloa The IRO reviews the PEP entering eS School IRO their name date reviewed and any comments J Young Person ea Foster Carer The Designated Teacher marks the PEP as Complete a Week after the PEP The VSK Assi H li Meeting so it can no longer be edited Bee EEN L Assures the PEP Everyone 16 ePEP Processes Flow Charts A Young Person Joins Moves or Leaves a A Designated Teacher Joins or Leaves A Designated Teacher has joined or left A Designated Teacher Support has joined or left and is going to be replaced A Designated Teacher Support has joined or left and is going to be replaced The OUTGOING Designated Teacher will change their Name and email address to the new Designated Teachers name and email address in the About Section They then generate a new unlock key and
12. the PEP Meeting The Foster Carer completes the carer s summary This will be completed no longer than a week after the PEP meeting Key SS Social Services sk The IRO reviews the PEP entering their name date reviewed and any comments School JIRO The Designated Teacher marks the PEP as Complete a Week after the PEP Meeting so it can no longer be edited Young Person Foster Carer Everyone The VSK Assistant Head Quality Assures the PEP c New into School A Young Person has a change of school Social Services let the new school placement know the Young Person is CiC The Designated teacher of the old school should have transferred the child over to the new school on the ePEP system If they have not the new school should immediately contact the previous schools Designated Teacher and ask they do so The Social Worker creates a new PEP and arranges a PEP Meeting for no more than 20 days time They will also invite the Designated Teacher Foster Carer Parents where appropriate and VSK Assistant Head to the meeting Designated Teacher Support fills in Social Worker Young Person Section Two of the PEP at least one week fills in section fills in their before the PEP Meeting one of the PEP part of the PEP Foster Carer makes sure the Young at least one at least one Person has access at home to the PEP week before week before wherever possible and helps if
13. they want to answer on their return Select Question E a aN 4 5 6 F 8 9 They need to make a note of the last question number before they log out then next time they login they can select the question and it will take them to this question What do you like about school If you could change something in school what would it Do you find the rules in school easy to keep What are your favourite subjects Try to explain why yt Which subjects don t you like Again try to explain wh Who would you go to if you didnt understand somethin Is there any teacher or member of support staff that yc Do you have a friend that you can talk to about things Is there anything that you would like to be different wit 22 c Interactive Section Key Stage 3 4 This is the first view in the Key Stage 3 4 interactive section The avatar will ask the Young Person questions as they click through As they answer questions the Young Person collects pearls When they have collected all three they can play an arcade game The Menu Bar on the bottom left hand side helps to navigate the system d 7 y These circles allow the Young Person to change the way their Avatar looks They can change lips eye colour glasses hair styles what they are wearing even facial hair jewellery and eyebrow shape They can change the background too and the last circle turns the sound off and on
14. Assessment Details aIt aa Persons Service Managers Description Key Stage 1 amp 2 Key Stage 3 amp 4 Designated o Teachers Initiated by E Test School DT Independent Question Group Key Stage 3 Reviewing Officers Al 2 PEP Type PEP 1 IRO Administrators kg B IRO Team Managers Year group 7 User Directory Keystage Modules Early Years 10 7 User Overview Your Messages About This section is a summary of the Young Person their and education personal details VSK Assistant Heads ePEPOnline Joe Bloggs Young Person Q name orupn Search Homepage View User PEP Invitations Notice Board amp Your Learners About Joe Bloggs Joe Bloggs U10949 Full Name Date of Birth Capita One Link ICS Link UPN Number School E Mail Address Date Added Date Entered Care Record Owner Below you will be able to see details about the user you have selected and if you have the required permissions changes to the user s records Users with access to this record Name B Jane Doe Test IRO 31 12 1999 Tas Sam Smith 0 Record not found Sam smith User N A00000000000000 ser Notes Test School Other rachel donoghue kent gov uk 28 10 2012 Jane Doe sam Smith Kent Council Logout Users with access to this record This lists the professionals involved with They Worker Reviewing Role section
15. G Tools Please enter the URL https epeponline co uk ke Nt in the browser bar Please do not enter it in Google or search for it as it will not appear due to it being a secure web address Top Tip Save this to your favourites so you can bring the Login screen up easily 3 Creating a Password a Creating a password with U number and Unlock Key Please have ready your User Name and an Unlock Key that you have been supplied with Your User Name should be a U followed by numbers for example UOOOO Your Unlock Key should be a series of numbers for example 123456 If you have not received these details please email VSK ePEP Admin at The following instructions will enable you to create a password You will then be able to access E system Username Password Tenn FORGOTTEN PASSWORD REC Y Online Please Click I HAVE AN Kent rene UNLOCK KEY County Council i v3 0 263 ePEPOnline Reset your password Kent Council Password Reset Please enter BOTH your usernumber and the unlock key and press Submy You should have received the unlock key by email User number Unlock Key Please enter your User Name here i e U0000 Please enter your Unlock Key here The other number you have been sent Please click Submit Key ePEPOnline Reset your password Kent Council Password Recovery Step 2 Please enter your new password bel
16. I know if my Young Person is progressing The progress of your young person should always be recorded and discussed in the PEP The table below shows how your young person is progressing Please bear in mind that these levels are a rough indicator of progress and children with learning needs and disabilities may progress at a different rate for example P scales Year Group Nearly There Spot On Doing Well Year 1 5 6yrs 1c 1b la Year 2 7yrs 2c 2b 2a Year 3 8yrs 2b 2a 3c Year 4 9yrs 3c 3b 3a Year 5 10yrs 3b 3a Ac Year 6 11yrs Ac 4b 4a Year 7 12yrs 4a 5c 5b Year 8 13yrs 5b 5a 6c Year 9 14yrs 6c 6b 6a Year 10 15yrs Predicted 5 GCSE or equivalent qualifications including Maths and English Year 11 16yrs 34 b Draft Agenda Personal Education Plan Meeting Before the meeting Section 1 to be completed by social worker Section 2 to be completed by LAC DT YP to complete YP section LAC DT to arrange During the meeting Introductions Discussion a Care plan b Contact arrangements c Placement type d Well being physical mental emotional health inc health plan e Behaviour plan if appropriate f Attendance and exclusions Personal Education Plan With Student a Student s comments of significance interest b Student s work and progress incl levels grades c Special educational needs incl Involvement of other agenc
17. Responsibility to fill out before the PEP meeting This section includes School History Current School Details any other Educational Plans around the young person Attendance Data and Attainment Details It also has details of any Special Needs and details of Other Agencies Involvement with the Young Person YP s Views on School and Learning The Young Person needs to Log in and complete their interactive section before the PEP meeting This is a record of all the Young Persons views captured from the interactive tool they use It is divided into easy sections so you can see their feelings on School and Learning their Relationships with Teachers and Peers how they Feel About Themselves their Talents amp Interests Future Aspirations and Needs All three of these sections are available to be edited a month before the PEP meeting They have to be completed a week before the PEP The week before the PEP meeting the information in these sections should then be reviewed by all and will be analysed by the Designated Teacher who then will use the information to set the agenda for the PEP Meeting c Responsibility for sections completed during and after the PEP meeting Save Changes a Joe Bloggs Key Stage 3 Section One Core Information About the Young Person Care Plan Contact Attendance at Parent s Meetings Health Section Two Education Details About the Young Person Educational Establishment D
18. T a a ay sex cou coeee nome A AO Nan Bo Your Feelings About School This section is your chance to have your say about school issues your relationships with your teachers and peers and your future Try to answer all the questions with as much information as you can and remember to be honest and open By telling the people involved in your education how you really feel you can help everyone to support you in the best way for you so that you can achieve your full potential ePEP electronic personal education plon This part of the screen is where instructions and questions will appear and where they will type their answers All the instructions and questions are spoken by the character above Progress 1 of 150 The progress bar measures how many questions have been answered ye y gslect ormation as you can and lling the people involved in your education how Yau really feel you can help everyone to support you in the best Way for yoso that you can achieve your full potential To change the Avatars general look the Young Person should click on the yellow circle with the face and then use the red arrow buttons to scroll through the pages of different Avatars The Young Person should hover the mouse over the shadow to reveal the different types of Avatar and click to choose the Avatar they wish to use 24 1 of 150 Once the Young Person has answered their questions
19. W others Success Criteria Met Repeat Targets which have been To achieve a Joe Seek help and Advice from teachers when work becomes Math Grade met automatically generate higher grade challenging School Provide extra curriculum support after school by improves from a 5c 5 maths by 1 1 tuition to a 5a by end of one award point for the i it i the end of term 4 Each target is split into 3 naa abe young person main parts To complete Joe To catch up with and complete coursework School To provide Coursework is English help in after school learning club Carers To help with quiet space to complete and to aD If it is an old ta rget that coursework study VSK To look into providing a laptop now Joe meets criteria grade level or above by end of needs repeating it will have a tick in the Repeat Target states what the target i column IS end of term 4 MEDIUM TERM TARGETS Action describes the action Target Action School Young Person Parents Carers SW others Success Criteria Met Timescales undertaken by different Joe To complete coursework and revison sessions School To provide To achieve a pass at z hool 3 help and support in school and after school Home To encourage and least a D in English parties school young provide a quiet workspace for Joe and Maths by end of Short Term Targets person carers to achieve the er 1 3 terms Up to 6 Months target Medium Term Targets Success
20. Your Messages Users Directory Name Start Date Target Date Children and Young D 3582 Joe Bloggs 11th January 2013 15th February 2013 Persons Service rs Managers Designated Teachers General Managements Independent Reviewing Officers IRO Administrators IRO Team Managers H ePEP System PEP Completion ePEP System Your ePEP Learners ee Username Name u10949 DOB 31st December 1999 Joe Bloggs ease select an action from the options below Alternativa please select a Thu 8th No Your Messages This is a glance view list of all recent messages for a quick at a Your ePEP Learners This lists all the Young People in your care Please check this list is correct It is vital you are attached to the correct children for the system to work If incorrect please email the VSK ePEP team 6 To get to the User Overview a From the homepage Top Tip Do not click their name under Current Assessments as this takes you to the Assessment Overview page ePEPOnline sam Smith Kent Council Logout Welcome Sam Snfith to ePEP Online Homepage PEP Invitations Welcome to ePEP Manager To get started please select an action from the options below Alternatively please select a recently used Learner Notice Board Your Learners Your Messages Actions User Directory e Viv your Learners Schools Directory Log Off
21. ces assign the New Social Worker to all Young People of school age in their caseload Social Services email the VSK ePEP inbox details of the new user VSK send out a User Guide for them to sign and return to VSK 1 Caseload has been split between social workers Social services assign all those Young People on the Outgoing Social Workers caseload to their new Social Worker The outgoing Social Worker is deleted from the system 2 Caseload has been transferred to one person Social Services change the name and email address of the Outgoing Social Worker to the New Social Worker in the About Section A new unlock key is generated and supplied along with the U Number to the new Social Worker Social Services email the VSK ePEP inbox to let them know the changes VSK send out a User Guide for them to sign and return to VSK The Social Services User who is leaving is deleted from the system by Social Services Social Services email the VSK ePEP inbox to let them know who has left VSK send out a User Guide for them to sign and return to VSK 42 c IRO IRO Admin adds the new user to the system An IRO Admin or Team Leader has joined IRO Admin emails the VSK ePEP inbox details of the new user VSK send out a User Guide for them to sign and return to VSK IRO admin adds the new user to the system An Independent Reviewing Officer has joined and is not taking on an existing caseload
22. e A Young Person enters care for the first Social Services add the Young Person time to the ePEP system Social Services assign the Young Person an IRO Social Worker VSK Assistant Head Designated Teacher and if appropriate Designated Teacher Support The Social Worker creates a new PEP and arranges a PEP Meeting for no more than 20 days time They will also invite the Designated Teacher Foster Carer Parents where appropriate and WVSK Assistant Head If appropriate they will then email any other possible attendees Designated Teacher Support fills in Social Worker Section Two of the PEP at least one week fills in section before the PEP Meeting one of the PEP Young Person fills in their part of the PEP at least one week before the PEP Meeting Foster Carer makes sure the Young Person has access at home to the PEP wherever possible and helps if appropriate the Young Person fill in their part of the PEP at least one week before the PEP Meeting at least one week before the PEP Meeting Designated Teacher makes sure the Young Person has access to the PEP assigns the Young Person a Login and helps them to start to fill in the interactive Young Persons Views Everyone attending the PEP Meeting with the exception of the Young Person reviews the first three sections of the PEP prior to the PEP Meeting The Designated Teacher chairs the PEP Meeting The PEP Meeti
23. e VSK A VSK User who is not an Assistant Head has joining A VSK Assistant Head has joined left moved A VSK User who is not an Assistant Head has left moved f Others An Other User has requested to join the ePEP System An Other VSK User has Left Moved ew TE y VSK admin add the new member of VSK staff to the system VSK Admin will send out a User Guide for them to sign and return to VSK If the VSK Assistant Head has Joined VSK admin change the name and email address of the Outgoing Assistant Head to the New Assistant Head in the About Section A new unlock key is generated and supplied along with the U Number to the new Assistant Head VSK Admin will send out a User Guide for them to sign and return to VSK VSK admin will delete the user from the system if they leave VSK admin will alter the User in About section if they move localities VSK Admin will send out a User Guide for them to sign and return to VSK VSK admin will add them to the system and provide them with their login details VSK admin will delete them from the system when they have left VSK admin will change there details in About section to reflect the move 45
24. ernatively please sele to your user area recently used Learner Your Learners ePEPOnline Fane aun Sam Smith Foster Carer sam Smith Kent Council Logout Homepage View User PEP Invitations In your User Overview click Notice Board Below you will be able to see details about the user you have selected and if you have the required permission changes to the user s records follow the wizard Change Set Password and Your Learners Your Messages Actions This will provide you with an User Directory Unlock Key Edit User Details View User s Activity Log Edit User Notes Schools Directory Change Record Owner Log Off Change User Type Change Set Password Delete User Users Directory 30 Children and Young Persons Service ePEP Sidebar This sidebar is on the left hand side of the ePEP no matter which page you are on Click on the word in bold blue writing to open up any part of the sidebar PEP Invitations ePEPO line This section only appears Q Name oruPN OOO once you have been invited to a PEP meeting You can accept or send your apologies to meetings you are invited to Joe Bloggs Young Person Homepage PEP Invitations Notice Board Below you will be able to see details about the user you have selected and if you have changes to the user s records View User Notice Board Your
25. etails Transition Arrangement Previous School History Special Educational Needs Other Plans Involvement of Other Agencies Inclusion Attendance Attainment YP s Views on School and Learning Your Feelings About School Your Feelings About Learning Your Relationship With Your Teachers Your Relationship With Your Peers How You Feel About Yourself Your Talents and Interests Your Future Aspirations And Needs What You Want People To Know Your Educational Targets Section Three PEP Revie The PEP Meeting Action Plan Funding Summaries Carers Summary Retum to Assessment Overview Section Three PEP Review This is a record of the PEP Meeting it is filled out by the Designated Teacher during or after the PEP Meeting This is split into three parts The PEP Meeting This is a record of the meeting who attended a summary of what was discussed and decided in the meeting Action Plan This is where SMART targets are recorded they are divided into Short Medium Long Term and Extended Out of School Targets For a fuller explanation of the Action Plan please see Section Funding This is to be filled in if it is decided to apply for AIF funding from VSK Summaries This is the only part of the PEP you fill in and is viewed by IRO s before the CiC review We ask that you fill it in the week after the PEP Meeting It contains a few short questio
26. ies d Review of targets previously set e New targets agreed f Outside of school activities g Transition arrangements incl CXK involvement h Pupil Premium and other funding AOB Date of next PEP set 100 school days 6 months Following the meeting LAC DT ensures Section 3 and Education summary information is uploaded and PEP is closed Carer completes Carers Summary 35 c Acronyms Jargon Explained ACCENT AIF CAMHS cic CXK DT ePEP EWO FC FELO FSC IEP ILP IRO LAC NCY PEP PSP SDQ SEND SMART Targets SS SW UASC ULN UPN VSK Adolescents and Children in Care Emotional Needs Team Achievement Improvement Fund Community and Adolescent Mental Health Services Child ren in Care Connexions Designated Teacher Electronic Personal Education Plan Education Welfare Officer Foster Carers Fostering Education Liaison Officer Families and Social Care Individual Education Plan Individual Learning Plan Independent Reviewing Officer Looked After Child National Curriculum Year Personal Education Plane Pastoral Support Plan Strengths and Difficulties Questionnaire Special Educational Needs and Difficulties Specific Measurable Achievable Realistic and Timely Targets Social Services Social Worker Unaccompanied Asylum Seeking Child Unique Learner Number Unique Pupil Number Virtual School Kent 36 Appendix 2 ePEP Processes 15 Flow Chart Journey of an ePEP a New into Car
27. mation About the Young Person Care Plan Contact The PEP auto saves as you enter To return to the Assessment Overview Attendance at Parent s Meetings information however you can click please click Return to Assessment Health Save Changes in the top left corner Overview in the top right corner Section Two Education Details About the Young Person Educational Establishment Details Transition Arrangement Previous School History Special Educational Needs Other Plans Involvement of Other Agencies Inclusion Attendance Attainment YP s Views on School and Learning Your Feelings About School To view the different pages of the PEP please click the blue writing that page will then Your Feelings About Learning appear for you to read Your Relationship With Your Teachers Your Relationship With Your Peers How You Feel About Yourself Your Talents and Interests i i Your Future Aspirations And Needs The first three parts are filled in before the PEP meeting by the Social worker Designated What You Want People To Know Teacher and Young Person Your Educational Targets Section Three PEP Review The PEP Review section is filled out during or after the PEP meeting The PEP Meeting Action Plan Funding Please note you can read all pages but only edit the Carers Summary The Summaries section is filled out afte
28. n the top bar or Click Log Off in the ePEP sidebar sam Smith Kent Council Logout Alternatively plegFe select a 27 Troubleshooting 13 Passwords a Changing your password if you are locked out of the system To begin please ensure you have your User Name Your new unlock key will be sent to your email address attached to your ePEP account ePEP Username A MRE Password Tame arasson Please click REQUEST AN Kent r UNLOCK KEY County Council L 3 0 263 ePEPOnline Recover a Forgotten Password Please enter your User Name i e U101111 Password Recovery Please enter your user number and and press Request Key You will receive an unlock key by email within minutes Follow the instructions in the email to reset your password Request Key Please Click Request Key On receipt of the email and with your User Number and Unlock Key to hand please return to the login in screen and follow the instructions in section 3a 29 b Changing your password in the system ePEPOnline Faq oes Your name is displayed in the top right hand corner this appears in blue If you Welcome Sam Smith click on this it will take you Homepage Welcome to ePEP Online PEP Invitations Notice Board Welcome to ePEP Manager To get started please select an action from the options below Alt
29. ng takes place The Designated Teacher fills in Section The Social Worker completes the The Foster Carer completes the carer s Three The PEP Meeting Action Plan education summary putting their summary This will be completed no and Funding initials next to the parts they write longer than a week after the PEP Parts of this can be done prior to the This will be completed no longer than meeting PEP but will need to be reviewed and a week after the PEP meeting added to after the meeting They then fill in the Education Key Summary putting their initials next to the parts they write This will be SQeldleeruites ha completed no longer than a week after the PEP meeting The IRO reviews the PEP entering their name date reviewed and any School JIRO comments The Designated Teacher marks the PEP Young Person Foster as Complete a Week after the PEP The VSK Assistant Head Quality Carer Meeting so it can no longer be edited Assures the PEP ae L_ Everyone b Return to Care A Young Person returns to care Designated Teacher Support fills in Section Two of the PEP at least one week before the PEP Meeting Designated Teacher makes sure the Young Person has access to the PEP assigns the Young Person a Login and helps them to start to fill in the interactive Young Persons Views The Designated Teacher chairs the PEP Meeting The Designated Teacher fills in Section Three The PEP Meeting Action Plan and F
30. nity to nominate young people in your care for Awards Points 5 How do I gain access to the ePEP system You will be required to sign an ePEP User Agreement which can be obtained via your Fostering Education Liaison Officer or by visiting the Virtual School Kent website www virtualschool lea sch uk 6 Which records will I have access to You will only have access to the PEPs of the young people in your care 7 Is the site secure The ePEP system sits on Kent County Council s secure servers and adheres to the Council s security and data protection protocols Access to the system is controlled by the use of individual user logins and passwords The information that individual users can access is strictly controlled 8 How do I logon Details of how to login will be sent to you by email from a member of the ePEP Team following receipt of your signed User Agreement 9 What happens if I forget my password You will need to contact a member of the ePEP Team via email VSK_ePEP kent gov uk or your Social Worker 10 What will I see when I login You will be greeted by the Homepage which will identify those children in your care as your ePEP Learners 11 What can I access You will be able to view all the PEPs for your young people in care and you will be able to complete your Carer s Summary online 12 How do l access information on an individual young person On your Homepage under the Your ePEP Learners heading the
31. no longer be edited The VSK Assistant Head Quality Carer Assures the PEP L Everyone d Last PEP was 6 Months h he chil A Young Persons last PEP was 5 months Sens aes sae eae 3 eee f and email reminder that a PEP is due ago so a new PEP is due The Designated Teacher creates a new PEP and arranges a PEP Meeting for a months time They will invite the Social Worker Foster Carer Parents where appropriate and VSK_ Assistant Head If appropriate they will then email any other possible attendees Designated Teacher Support fills in Social Worker Young Person Section Two of the PEP at least one week fills in section fills in their before the PEP Meeting one of the PEP part of the PEP at least one at least one week before week before Foster Carer makes sure the Young the PEP the PEP Person has access at home to the PEP Meeting Meeting wherever possible and helps if appropriate the Young Person fill in their part of the PEP at least one week before the PEP Meeting Designated Teacher makes sure the Young Person has access to the PEP and where appropriate helps them to start to fill in the interactive Young Persons Views Everyone attending the PEP Meeting with the exception of the Young Person reviews the first three sections of the PEP prior to the PEP Meeting The Designated Teacher chairs the PEP Meeting The PEP Meeting takes place The Foster Carer completes the carer
32. ns around the Young Person Schools don t see this summary however issues from here may be raised by the IRO at the CIC Review 18 11 The Young Persons View a Homepage Young People login to and fill out their own section if needed with the help of an appropriate adult Young People are given their Login Details User Name and Password by their Designated Teacher This Part of the user manual explains what the Young Person will see and fill out The two icons on the left They press the Logoff icon take them into the ePEPOnline when they have finished the interactive section This is ePEP session where they answer the questions that appear in Welcome Joe Bloggs ePEP auto saves all answers YP s Views on School and they have entered Learning in the PEP The first icon is for Key Stage 1 2 Years 1 to 6 The second icon is for Key Stage 3 4 Years 7 11 This Goldfish icon will take the Young Person to their latest Action Plan They can however go into which ever screen they choose it does not affect questions asked They can see all their latest targets here as well as all previous targets they have met 19 This is the first view in the Key stage 1 2 4 i i interactive section E B 2 Be j These four clams are used to change characters re r oe stop and start the music and change the The avatar will ask the ats le ON hc Sy background Young Person sons
33. ow You will need to enter the password twice to ensure it is correct e Passwords must be at least 7 characters long and contain at least 1 number e Last 3 passwords cannot be used as new password e Passwords are case sensitive dog is not the same as Dog Confirm New Password Submit gre Please enter a New Password This New Password must be at least seven characters long and contain at least one number Passwords ARE case sensitive Please Click Submit This will take you back to the Login Screen 4 Logging In r 3 Online County Council Username Password E FORGOTTEN PASSWORD KEY IREQ K To Log In please enter your Username Please enter the Password you have set If you have forgotten your Password please see the troubleshooting section of the Manual Please Click Login 5 Homepage Top Tip Click Homepage to bring you back to this page at any time Actions Current Assessments This is where you can click to view all the young people in your care This lists all open PEPs for the Young People in your care _ef Online Welcome Sam Smith Homepage PEP Invitations Welcome to eP P Online 2 Action WElcome to ePEP Manager To get started ecently used Learner Notice Board Your Learners Your Messages User Directory Schools Directory e View your Learners Log Off Current Assessments
34. r the meeting by you this section will help inform 5 Summaries the IRO ahead of the LAC Review Carers Summary b Responsibility for sections completed before the PEP meeting Back Save Changes Retum to Assessment Overview Joe Bloggs Key Stage 3 Section One Core Information About the Young Person Care Plan Contact Attendance at Parent s Meetings Health Section Two Education Details About the Young Person Educational Establishment Details Transition Arrangement Previous School History Special Educational Needs Other Plans Involvement of Other Agencies Inclusion Attendance Attainment YP s Views on School and Learning Your Feelings About School Your Feelings About Learning Your Relationship With Your Teachers Your Relationship With Your Peers How You Feel About Yourself Your Talents and Interests Your Future Aspirations And Needs What You Want People To Know Your Educational Targets Section Three PEP Review P Meeting Section One Core Information This first section is the Social Workers Responsibility to fill out before the PEP meeting This section includes an up to date Care Plan Contact Arrangements and Health Chronology as well as general information around the Young Person their educational and care placement Section Two Educational Details This second section is the Designated Teachers
35. r through discussions outside the meeting The PEP contains the information that is needed to help guide the meeting discussions along with the planning and the delivery of what is required to make sure the young person gets the support and resources they need to succeed academically The PEP is also a useful tool to keep track of a young person s progress towards their own individual targets PEPs and the PEP meetings highlight the commitment that all of us as parents carers and corporate parents have in taking joint responsibility for ensuring that our young people in care get the best out of the educational opportunities available to them 3 What is an ePEP Electronic Personal Education Plan The paper based PEP records for young people in Key Stages 1 4 have been replaced by a new online web based electronic PEP ePEP system which is accessible by our Young People and their support network Over the coming months we will be bringing the PEPs for both Early Years and 16plus on to the system 4 Why do need access So that you can be fully involved in the PEP process for your foster children you will be able to access their PEP assessments through the ePEP system Most importantly by entering details in the Carers Summary section your views will be recorded You will be able to share relevant information about how the young person is at home and how learning is promoted and supported at home Having access also gives you the opportu
36. re will be a list of the young people in your care Either click on the Young Person s name in blue or click on View and this will take you to the young person s Assessment Page 33 13 How do view a current assessment current PEP On your Homepage there will be a list of Current Assessments Click on either the name of the young person or View and this will take you to their Assessment Page Under the Professional Section click on the Goldfish icon and this will take you into the young person s current PEP On the left hand side are section headings which by clicking on you will be able to view 14 How do view a completed assessment closed PEP On your Homepage under Your ePEP Learners there will be a list of the young people in your care Either click on the name of the young person or View and this will take you to that young person s Assessment Page Under Completed Assessments select which PEP you would like to view and click on either Date Started or View and this will take you to their Assessment Page Under the Professional Section click on the Goldfish Icon and this will take you into that young person s completed PEP On the left hand side are section headings which by clicking on you will be able to view 15 Where do I find the Carer s Summary Follow the instructions under Question No 13 How do view a current asses
37. rson It is designed to hold all a young person s memories for them to look at when they wish Awards This section is End Date dd mmiyyyy where any adult Title involved with the Description young person can award them points 8 To get to Assessment Overview a From the homepage VSK CiC Nurses VSK CiC Nurse Current Assessments Completed Assessments Administrators Date Started Target Date Date Started Completed Date VSK Deputy Heads VSK ePEP 3882 11th January 2013 15th February 2013 D2457 1st January 2010 Sth February 2010 Administrators ver Eine D34735 1st September 20 6th October 2010 A VSK FELOs D379 ist January 2011 Sth FeDMittyyz 011 Ez VSK Head Managers VSK Support Time Tracker Officers VSK UASC Support For a Completed PEP Teams Young Persons Youth Offending Services others Archive In the section named Completed Assessment please click on the date or View tab This will take you to the completed PEP E Awards eCareSolutions 2010 2012 2013 28 Fev 2013 For a Current PEP Add an event to the timeline In the section named Current Assessment please click on the date or View tab This will take you to the Current PEP Start date dd mmiyyyy End Date dd mmiyyyy Title Description Lox
38. sment current PEP On the left hand side of the screen under Summaries you will find the Carers Summary 16 When do complete my section Your information can be entered a week before the PEP Meeting and should be completed within a week following the PEP Meeting 17 Who else can view the Carer s Summary within an individual PEP Only the professionals involved in the PEP process of the individual young person and authorised VSK staff will be able to view this information 18 How can I lern more about ePEP Online You can find more information on ePEPs on the Virtual School Kent website www virtualschool lea kent sch uk 19 What are Key Stages How do they relate to Year Groups and Assessments The national curriculum is structured into groups of years called Key Stages At the end of each Key Stage your young person s teacher will formally assess their performance to measure their progress The table below explains the relationship between Key Stage and School Years as well as explaining the type of formal assessment for each Key Stage Key Stage School Years Key Stage Assessments Key Stage 1 1 2 Teacher Assessments in English Maths and Science amp Year 1 Phonics screening check Key Stage 2 3 4 5 6 Year 6 SATs Key Stage 3 7 8 9 Teacher Assessments in English Maths and Science and other subjects studied Key Stage 4 10 11 GCSEs Diplomas BTECs ASDANs Key Skills 20 How is do
39. supply this along with the U Number to the new DT Then the new DT will email the VSK ePEP inbox with their details VSK send out a User Guide for them to sign and return to VSK The Designated Teacher will change the name and email address of the Designated Teacher Support in the About Section Then they will generate a new unlock key and supply this along with the U Number to the new Designated Teacher Support The Designated Teacher emails the VSK ePEP inbox with the details for the new Designated Teacher Support VSK send out a User Guide for them to sign and return to VSK The Designated Teacher deletes Designated Teacher Support from all Young People they are assigned to They then delete the Designated Teacher Support The Designated Teacher emails the VSK ePEP inbox to let them know the Designated Teacher Support has left VSK send out a User Guide for them to sign and return to VSK 41 b Social Services User Joins or Leaves A Social Services User who is not a Social Worker has joined A Social Worker who is not taking over an existing caseload has joined A Social Worker has left A Social Services User who is not a Social Worker has left Social Services add the new user to the system Social Services email the VSK ePEP inbox details of the new user VSK send out a User Guide for them to sign and return to VSK Social Services add the new user to the system Social Servi
40. the PEP the PEP appropriate the Young Person fill in Meeting Meeting their part of the PEP at least one week before the PEP Meeting Designated Teacher makes sure the Young Person has access to the PEP assigns the Young Person a Login and helps them to start to fill in the interactive Young Persons Views Everyone attending the PEP Meeting with the exception of the Young Person reviews the first three sections of the PEP prior to the PEP Meeting The Designated Teacher chairs the PEP The PEP Meeting Meeting takes place The Foster Carer completes the carer s summary This will be completed no longer than a week after the PEP meeting The Designated Teacher fills in Section Three The PEP Meeting Action Plan and Funding The Social Worker completes the Parts of this can be done prior to the education summary putting their PEP but will need to be reviewed and initials next to the parts they write added to after the meeting This will be completed no longer than They then fill in the Education a week after the PEP meeting Key Summary putting their initials next to the parts they write This will be aodio services vak completed no longer than a week after the PEP meeting E School J IRO The IRO reviews the PEP entering their name date reviewed and any comments in the IRO Overview The Designated Teacher marks the PEP L Young Person C Foster as Complete a Week after the PEP Meeting so it can
41. they will have collected three pearls These unlock the arcade so they can play some games What do you like about school ePEP electronic personal education plan Young People can navigate through the questions using these two buttons Progress 20f 150 If the Young Person wishes to leave the PEP questions and return to them this button allows them to find the question they want to answer on their return Select Question They need to make a note 1 What do you like about school B of the last question number 2 If you could change something in school what would it before they log out then 3 Do you find the rules in school easy to keep g 4 Which rules do you find most difficult to keep Try to gi next time they login they 5 Generally when you get up for school in the morning t can select the question and 6 Do you attend school regularly s n 7 How many days do you think you ve missed in the last it will take them to this 8 What usually stops you from attending school question 9 If you don t attend school regularly is there anything tr 25 d Action Plan amp 10e Bloggs Early Years Any completed targets will Section Three PEP Review A At least one extended out of school target must be entered have a tick in the Met Action PI lt i as column SHORT TERM TARGETS Target Action School Young Person Parents Carers S
42. unding Parts of this can be done prior to the PEP but will need to be reviewed and added to after the meeting They then fill in the Education Summary putting their initials next to the parts they write This will be completed no longer than a week after the PEP meeting Social Services search the archive and reactivate the Young Person to the ePEP system Social Services assign the Young Person an IRO Social Worker VSK Assistant Head Designated Teacher and if appropriate Designated Teacher Support The Social Worker creates a new PEP and arranges a PEP Meeting for no more than 20 days time They will also invite the Designated Teacher Foster Carer Parents where appropriate and VSK Assistant Head Social Worker Young Person fills in section fills in their one of the PEP part of the PEP at least one at least one week before week before the PEP the PEP Meeting Meeting Everyone attending the PEP Meeting with the exception of the Young Person reviews the first three sections of the PEP prior to the PEP Meeting The PEP Meeting takes place The Social Worker completes the education summary putting their initials next to the parts they write This will be completed no longer than a week after the PEP meeting Foster Carer makes sure the Young Person has access at home to the PEP wherever possible and helps if appropriate the Young Person fill in their part of the PEP at least one week before
Download Pdf Manuals
Related Search