Assure User Manual
Contents
1. a there needs to be licences available Assure makes pis Fate i AET Level licenses 50 CO Generate Code Available 4 It Easy to order licenses FlCLevellicenses Lo SS EE Available 1 Navigate to the Licence Information screen by s Ps clicking on the Licence button a A BEE ire To add licences go to the Add Users part of the E l screen Enter the number of licences you wish to 2 a l o K Ses Lordanines neturn purchase in the relevant field You have the choice of purchasing AET or FLC licences Once you have entered the number you wish to T Convert to a general license purchase TAB out of the field You will notice dde Per man DREE that the Generate Code button has become nee tener 1 D oe active Click on this button to generate the order Level Users Ref No AET Level so 98677 25478 m code You may order both AET licenses and FLC licences at the same time When you are ready click on the Get Quote button You will need to confirm the order Your order has now been copied to memory If you have e mail on this computer you can paste the order into an email and send it to sales mediaworks co za If you will be e mailing from another computer please write down to order information Please note that an order will be processed for a particular computer and is not transferable If the computers are networked then there is no problem If the computers are standalone an order will need to be made for eac2. Manual Notes Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 4 Assure User Manual 1 Assure Overview 1 1 At a glance Assure is a computer based assessment tool designed to assess a person s English language and Mathematical skills Designed for dealing with large numbers of people whether for a skills audit or recruitment Assure is the cost effective tool to get the job done Assure is based on a testing and selection process that eliminates those candidates who don t meet a particular educational or job level Tough but fair it ensures that you spend your valuable time expertise and resources in focusing on those candidates who truly have the potential to make a difference in your organisation Assure has two gates e Gate 1 The eliminator The eliminator gate is designed to filter out those candidates suitable for a particular position Successful candidates will progress through to Gate 2 e Gate 2 The predictor This gate will drill down and identify the candidate s abilities A one page report is produced highlighting the candidate s strengths and skills gaps Assessments are available for both Adult Education and Training AET and Foundational Learning Competence FLC 1 2 Assessing for employment Using Gate 1 Assure first eliminates those candidates who don t meet the minimum level that the job requires It then takes the remaining candidates throug
3. Tutor Pty Ltd Page 11 a Assure User Manual 3 5 Pushing a candidate through If a learner fails at Gate 1 and you want to push that learner through to Gate 2 you are able to do this Run the Summary Report from the Reports page To access the Reports page clickon the Report button w The following report will be displayed Name Demoprojet ic Eliminator FLC Comprehensive Click on the candidate that you want to push a 01 Aug 111031 Dec 12 Candidate List nnm Gate 1 Gate 2 Learning eruit Potential Surname Com Mat Result Com Mat A through The Push button will appear to the right of the screen Click on the Push button The candidate will now have access to Gate 2 Please note that is cannot be undone A push should only be done in special circumstances Candidates who have been pushed will be indicated that they were pushed Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 12 Assure User Manual 4 Reporting 4 1 The summary report Access to the Summary Report is from the Reports page To access the Reports page click on the Report button The Summary Report runs automatically for the project that Assure is currently set to Project Name Demo Project FC Eliminator FLC 01 Aug 11 to 31 Dec 12 1 Gate 2 Learning Result Com Mat Result Potential Fa The report shows what assessments the
4. candidate Surname ER has done and the results achieved a Demo Person has failed gate 1 Test Person has completed both gates Fred Flintstone has not yet started To print a hard copy of the report click on the Print button 4 2 The detail report Access to the Detail Report is from the Reports page Project Name Demo Project FLC Eliminator FLC 01 Aug 11 to 31 Dec 12 Candidate List Gate 1 Gate 2 Learning Name Surname Com Mat Result Com Mat Result Potential This report shows only those candidates who have completed Gate 2 To see the detailed results of a candidate click on the candidate From the Subject drop down list select the subject you wish to view To print a candidate s report click firstly on the candidate and then on the Print button hw Subject PTE TRE Test presents with an above average level of conceptual reasoning This entails that Test would be able to grasp and acquire new information and skills quickly during formal training Test will be able to deal with a task that requires an analytical or problem solving approach 7 s M telowAverge Low Average Average AboreAverge Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 13 X Assure User Manual 5 Purchasing licences Media 5 1 Placing an order Works Licencing Information gt SaaS In order to assign candidates to an assessment rats
5. the candidate enter the password if there is one and click on the Run Gate button The assessment will start and instructions on how to complete each assessment will be given Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 6 x Assure User Manual 2 2 The administrator interface When Assure is started it automatically goes into the candidate mode To change to the Administrator mode click on the Assure icon in the top right hand corner of the screen administrator password and click OK The administration buttons will become active Media Works Project Location Defa utt Project Name Den Project AET J The Password box will appear Enter the 7 Hl Asse The Project Button Start Assure Home Page H Report icense g eit The project button will take you to the project screen A project defines what will be assessed the elimination level the pass rat etc A project is also a grouping of candidates in a given time period The Candidate Button The candidate button will take you to the candidate screen A candidate is a person that needs to be assessed The Assign Button The assign button will take you to the assign candidate screen A candidate needs to be assigned to a project before an assessment can be done The Report Button This is where the reports are generated The Licence Button This is where the user licenc
6. Document Define Results Refine Identify Gaps Design Analise Implement Assure Assessment on demand User Manual if Assure User Manual a 2011 Interactive Tutor Pty Ltd Version 1 0 All rights reserved No part of this book may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or any information storage and retrieval system without permission in writing from Interactive Tutor Pty Ltd PO Box 3117 RIVONIA 2128 Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 2 x Assure User Manual Table of contents 1 Assure Overview 1 1 At a glance 1 2 Assessing for employment 1 3 Assessing for skills audit 2 The User Interface 2 1 The candidate interface 2 2 The administrator interface 3 Starting a Project 3 1 Understanding the different assessment templates 3 2 Creating a project 3 3 Loading candidates 3 4 Assigning a candidate 3 5 Pushing a candidate through 4 Reporting 4 1 The summary report 4 2 The detail report 5 Purchasing Licences 5 1 Placing an order 5 2 Capturing the unlock code 6 Technical issues 6 1 System Requirements 6 2 Installing Assure 6 2 1 Installing Assure on a stand alone server of a workstation 6 2 2 Linking a workstation to a network server 6 3 Support Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 3 x Assure User
7. a network environment you need to link the workstations to the server A setup programme is provided to simplify this process 1 From the workstation navigate to the directory on the server that Assure was installed on Note Use Windows Explorer to do this The path will look something like this ServerName C Program Files MWorks Assure 2 Inthe Assure directory run the application called AssureWS exe 3 When the Setup screen appears follow the instructions to install Assure on your Workstation 4 Repeat this for all the workstations 6 3 Support The Media Works Help Desk is available during normal working hours To contact the Help Desk 0861 696 757 Alternatively e mail support mediaworks co za Please feel free to rate our service Www mediaworks co za Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 17
8. e to change these pass marks at this stage Communication Math Lit Gate 1 Passmark 40 40 Gate 2 Passmark 50 50 Once all the information has been entered click on the Save button to save the project Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 9 Assure User Manual 3 3 Loading Candidates Oo Medio Navigate to the Candidate Maintenance screen LA Mh 2 4h Works To add a new candidate click on the Add button Candidate Details First Name Enter the first name of the candidate The password field will automatically be set to the First Name Last Name Enter the last name of the candidate Password Enter the password to be used by the candidate It is recommended that the password be left as the candidate s first name Internal ID This is the candidate s employee number if they have one This may be left blank All additional detail is optional ID Passport Number Enter the candidates ID Passport number If the ID number is entered and it is a valid South African ID number a validation will be done on the ID If the ID is found to be valid the Date of Birth field Age field and Gender field will be automatically filled The rest of the fields are self explanatory Once all the information has been entered click on the Save button to save the candidate Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 10 X A
9. es are managed Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 7 Assure User Manual 3 The User Interface 3 1 Understanding the different assessment templates The templates are split into two different groups the AET templates and the FLC templates Each group has two types of template the Eliminator templates and the Skills Audit templates The Eliminator templates will run firstly Gate 1 the eliminator and secondly if the candidate passes Gate 1 Gate 2 the predictor The Skills Audit templates do not filter candidates and therefor only run Gate 2 the predictor AET templates Eliminator AET Communication This template will run the AET Communication assessment only Eliminator AET Mathematical Literacy This template will run the AET Mathematical Literacy assessment only Eliminator AET Fundamental This template will run the AET Communication and Mathematical Literacy assessments Eliminator AET Comprehensive This template will run the AET Communication Mathematical Literacy and Learning Potential assessments FLC templates Eliminator FLC Communication This template will run the FLC Communication assessment only Eliminator FLC Mathematical Literacy This template will run the FLC Mathematical Literacy assessment only Eliminator FLC Fundamental This template will run the FLC Communica
10. h Gate 2 a more in depth assessment and produces a one page report on their level of English listening comprehension and maths skills This report then serves as the basis for deciding who is offered employment 1 3 Assessing for skills audit As there is no elimination required in a skills audit Assure goes straight to Gate 2 the in depth assessment and produces a one page report that identifies each employee s strengths weaknesses and potential The skills audit will start at AET level 2 and progress upwards until the candidate no longer achieves the required pass rate Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 5 Assure User Manual 2 The User Interface 2 1 The candidate interface When Assure is started it automatically goes into the candidate mode This has limited access to the system A candidate can only run e nn the assessment Ktm The candidate interface is able to set the default project location and project name To get to the Run Assessment screen click on the Start button The Run Assessment screen is where a c candidate starts the assessment By default the SS assessment will list all the candidates ready to sang ES F deni start the Gate 1 assessment To change to the candidates on the Gate 2 assessment click on the Gate 2 checkbox Candidate Ust Only candidates that have passed gate 1 will be listed on the gate 2 screen To run an assessment click on
11. h computer For example if you are buying 100 licences to be run on 10 computers e Ifthe computers were networked you would place one order for 100 licences e If the computers were standalone you would place 10 orders for 10 licences each Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 14 Assure User Manual 5 2 Capturing the unlock code Capturing the unlock code is done in the Activate Code section The unlock code received from Media Works will look like this ate a Add Users I Convert to a general license 44731 63444 44363 37436 38547 Sie ee Fictevellicenses o Scree code tS Available 1 Key in this code and then TAB out of the field and ee a click on the Activate button Note Ensure that the code you used to order the licences with appears in the Ref No column in your i Order History section The unlock code needs to check it is for the computer it was originally ordered from z Delete T Show deleted items After confirming the order the licences will be added Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 15 x Assure User Manual 6 Technical issues 6 1 System Requirements For optimal performance of Assure make sure that your system meets the recommended specifications Standalone system Workstation Intel Pentium processor or better 30 MB HDD space 512 MB RAM or better Minimum display resolution 600 x 800 Window
12. s compatible sound card Headphones Microsoft Windows XP or later Printer for printing results Networked system Workstation As above but including a network card Server Intel Pentium processor or better 50 MB HDD space 1 GB RAM or better Network card Minimum display resolution 600 x 800 Windows compatible sound card Microsoft Windows XP or later peer to peer Microsoft Server 2003 of later Printer for printing results Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 16 x Assure User Manual 6 2 Installing Assure The Assure setup file is supplied on CD via download or will be sent via e mail 6 2 1 Installing Insure on a standalone computer or network server The installation for a standalone computer as well as a network server is the same Please see Linking a workstation to the network server sx Welcome to Assure Assessments Setup program This program will install Assure Assessments on your computer 1 Run the Assure exe file 2 When the Setup screen appears follow the instructions to install Assure on your computer WARNING This program is protected by copyright law and international treaties Unauthorized reproduction or distri this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum ex tent ossible under law 6 2 2 Linking a workstation to the network server If you are running in
13. ssure User Manual 3 4 Assigning a candidate Media Works Navigate to the Assign Candidates screen Assign Candidates Project Name Demo Proj ct AET In order for a candidate to be able to run an Licence information individual Licences AET Users avallable E FLC Users available 2 assessment the candidate needs to be assigned to First Name Last Name ID Number a project Demo Test Step 1 Select the project you want to assign the candidates to by choosing the project from the Project Name drop down list Already assigned to this project A Step 2 Ensure you have enough licences Assure available Step 3 Select the candidates from the list below This is a multi select list enabling you to click on a number of candidates Once you have selected the candidates you wish to assign click on the Assign button Candidates that have already been assigned to the project listed above will be displayed in red A candidate may only be assigned to one AET project and one FLC project Each time a candidate is assigned to a project the number of available licences is reduced To un assign a candidate click on the candidate must be coloured red and then click on the Unassign button The licence for the candidate that has been unassigned will be added back A candidate that has started an assessment may not be unassigned Assure Version 2 User Manual 2011 Interactive
14. tion and Mathematical Literacy assessments Eliminator FLC Comprehensive This template will run the FLC Communication Mathematical Literacy and Learning Potential assessments Assure Version 2 User Manual 2011 Interactive Tutor Pty Ltd Page 8 X Assure User Manual 3 2 Creating a project ae Navigate to the Project Maintenance screen Media mr ILE Project Maintenance 8 To start a new project click on the Add button Project Name add New Project Description Project Description enter a meaningful ont description for the project prone J 5 End Date LT Template Level Select a level for this project The options are either AET or FLC Start End Date Enter the start and end dates of the project This is done by clicking on the calendar to the right of the field The start and end dates are for guidance only Assure will not prevent you from assessing beyond the end date i rm Assure Template Select the template to be used for this batch of assessments from the drop down list If the template chosen is an AET eliminator template you will need to select the elimination level Eliminator Level M Level2 Level3 Levelt Click on the level of person you are looking for If the candidate does not pass that level at gate 1 they will be eliminated Once the template has been selected the default pass marks for that template will be displayed You are abl
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