FAX SERVER - Politecnico di Milano
Contents
1. icon in the delete column ICT Services Area Faxserver user guide docx Fn Fax server User manual University fixed and mobile telephony As with Excel tables it is possible to apply a column sort with the exclusion of Display Forward and Delete by clicking on the column headings ds 3 cob prova di trasmissione 2368 prova ditrasmissione 1 11 09 201212 01 0111 09 2012 12 01 34 FAXSRV The transmission status of the fax can be monitored in real time using the Update fax list button There are 4 different statuses In transmission the fax is in the process of delivery Queued the fax is waiting to be sent Sent the fax has been sent and delivered to the recipient Failed it was not possible to deliver the fax E g the number called was incorrect sad en ICT Services Area Faxserver user guide docx Foun 42. status e The fax has been successfully sent to Recipient s name at the number Recipient s fax number e Fax subject that indicated in the subject field of the body section of the fax e Fax sent on date and time e Start of transmission date and time e End of transmission date and time e Repeat transmissions made number e Number of pages sent number The Attach a copy of the fax field is selectable only if there is a flag in the previous field Ticking this field means you will receive attached to the email referred to in the previous field a copy of the document sent including the cover sheet The Priority field allows you to choose between three levels of importance Normal default High and Low The Send the fax as soon as possible field allows you to send the fax immediately If selected it excludes the possibility of selecting the subsequent Send fax exactly at this time field and vice versa The Send fax exactly at this time field allows you to delay transmission of the fax until the desired time Stonefax will put the fax in a queue and forward it at the time specified in the appropriate field The correct TIME format is HH MM ICT Services Area Faxserver user guide docx Fn Fax server User manual University fixed and mobile telephony NB The system does not allow you to delay transmission of the fax until the next day but only until a time subsequent to compilation within 23 59 59 of the same day If the t
3. FAX SERVER Fax server User manual University fixed and mobile telephony service CONTENTS AI iodio er 2 B See ani 2 CI SC EVO A UN a iaia 3 C da rt 3 C 2 REC ICT BE 5 CIV 6 CEPE dE INECO TOV a ara nr 7 SONG AN lr 8 DI IMI lacca 10 DI nanna 10 ICT Services Area Faxserver user guide docx Foun 4 Fax server User manual University fixed and mobile telephony A Introduction The Fax server system is the solution that allows you to send and receive faxes via a web interface directly from your PC Faxes sent and received are acquired as an email attachment The most obvious advantages of this system are reduction in paper consumption elimination of fax devices and immediate availability of documentation received in digital format B Sending a fax 1 Connect to www telefonia polimi it gt landline gt fax server and follow the URL available on the page E gt v Stonevoice Application Suite Alle 2 Log in enter username telephone extension and password lock code 3 From the Stonevoice Application Suite menu select StoneFax Stonevoice Application Suite 2012 Benvenuto 2368 dito 4 6 Stonevoice Application Suite for Cisco Call Manager 2012 2 3 ICT Services Area Faxserver user guide docx Fn Fax server User manual University fixed and mobile telephony 4 Select Send a Fax from the sub menu Stonevoice Application Suite 2012 Benvenuto 2368 5 Fill in the fields in the 4
4. g fax As shown in the following screen shot at this level it is possible via the appropriate icons to display the content of the fax icon in the display column forward the incoming fax to another fax icon in the forward column or permanently remove it from the system icon in the delete column As with Excel tables it is possible to apply a sort by clicking on the column heading this operation is not allowed for the Display Forward and Delete columns The Update fax list button updates the list of incoming faxes in real time This function is similar to the send receive function in the mail browser There are 2 different statuses 1 In reception 2 Received Aggiorna lista dei fax Fax 1 20 su 56 n n n S E Sent faxes The notification receipt if requested by setting the flag in the appropriate field in the send fax section is delivered in the fax mailbox This allows you to view the fax sent without opening the Stonevoice application Alternatively directly from the application selecting Outgoing from the Stonefax sub menu all sent faxes are shown Faxes are stored in a table where each row corresponds to a sent fax As shown in the following screen shot at this level it is possible via the appropriate icons to display the content of the fax icon in the display column forward the sent fax to another fax icon in the forward column or permanently remove it from the system
5. ime entered is less than the time indicated by the clock in the task bar the fax will be sent immediately The file selection button is only enabled if the Add attachment field has been selected Otherwise the button will indicate Send File To attach a document press the file selection button The system goes to the Select a file section Using the Browse button you can retrieve the document to be attached from your work folders Scegliere il file che si vuole spedire via fax The file extensions recognised by the fax server are shown in the following screen shot Messaggio dalla pagina Web xi Questo tipo di file non permesso via web Ecco una lista delle estensioni supportate bmp doc docx gif jpeg jpa pdF png ppt rtF tif tif txt wri xis xlsx Attach documents in A4 format only A document in A3 format will be unpacked in A4 formats often causing the document to be illegible ICT Services Area Faxserver user guide docx Fn Fax server User manual University fixed and mobile telephony D Incoming faxes Incoming faxes are delivered in PDF format to the appropriately configured fax mailbox in the user s mail browser This allows you to view the incoming fax without opening the Stonevoice application Alternatively directly from the application selecting Incoming from the Stonefax sub menu all incoming faxes are shown Faxes are stored in a table Each row in the table corresponds to an incomin
6. natari Aggiunti dall utente Selezionati dalle directory The section consists of 3 fields of which 2 editable and mandatory marked with an asterisk The 3rd field Recipients List is automatically compiled by inserting the telephone number in the Recipient s Fax field To create a Recipients List in the event of multiple transmissions enter the first number and press the PLUS button The number will be automatically inserted in the list Repeat the operation for each number to be inserted The system does not have any limit for the number of phone numbers that can be inserted button Should B need to remove a number from the list select the number from the list and press the MINUS Press the basket 2 icon to clear the entire list NB just like a physical fax machine to send a fax to University fax extensions enter only the telephone extension To send to external numbers add the number 0 zero to the number including the prefix to get the line To send personal faxes to external numbers add the code 595 to the number including the prefix ICT Services Area Faxserver user guide docx Foun 4 Fax server User manual University fixed and mobile telephony C 3 Fax body Oggetto Copertina Predefinita cov v Predefinita cov Aggiungi allegato The section has 4 fields The Subject field is not compulsory Failure to fill it in does not block transmission of the fax The Cover field is set by the sys
7. sections of the transmission form SENDER RECIPIENTS FAX BODY AND SEND A FAX C Section analysis C 1 Sender NB the SENDER section is collapsed to expand press the arrow Ww ICT Services Area Faxserver user guide docx Fn Fax server User manual University fixed and mobile telephony Nome e Cognome Titolo Indirizzo Tel lavoro Altro Tel E mail Struttura Numero di fax The section has 8 fields None are blocking A fax can be sent without necessarily filling in this section The fields are as follows Name and Surname Title indicate for example Mr Dr Prof Address indicate for example Politecnico di Milano Piazza L da Vinci 32 Bldg XX Work Tel Other Tel indicate for example an alternative telephone number Structure indicate for example Area Department Campus etc and Fax Number indicate the number in full i e including prefix and root e g 022399xxxx If omitted the system will automatically insert the sender fax extension e g extension xxxx The fields once filled in are stored by the system It will no longer be necessary to fill them in again for a subsequent fax transmission They can be modified at any time by deleting the content and filling it in again ICT Services Area Faxserver user guide docx Foun 4 Fax server User manual University fixed and mobile telephony C 2 Recipients Nome del FE destinatario Fax del destinatario F EN Lista desti
8. tem You can choose from the drop down menu of the field if you want to send a fax with an accompanying cover sheet predefined cov or not None Stonefax by default proposes fax transmission with predefined cover The Add attachment field allows you to attach to a document to the fax cover Entering the Flag will activate the Select File button in the Send Fax section The Text field allows you to enter up to 1260 characters including spaces Exceeding the limit is indicated by a warning in red that appears below the text field ICT Services Area Faxserver user guide docx Foun 4 Fax server User manual University fixed and mobile telephony C 3 1 Predefined cover cov Fax Telefono Altro telefono Numero Fax Pagine Data Ora Oggetto Testo Politecnico di Milano Piazza Leonardo da Vinci 32 20133 Milano Centralino Tel02 2300 1 Partita Iva 04376620151 Codice fiscale 80057930150 ICT Services Area Faxserver user guide docx Fn Fax server User manual University fixed and mobile telephony C 4 Send fax Invia ricevuta di ritorno Allega una copia del fax Priorita Normale Q Invia il fax appena possibile LI Invia il fax esattamente a quest ora Seleziona file The section has 5 fields and one button The Send notification of receipt field is not compulsory If selected Stonefax will send an email to the fax mailbox with the following information on the transmission
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