AuditionRegistrationInstructions SFBAC
Contents
1. Gai SMLS Return to Previous Page 5 To enter the website go to the main screen enter your email address in the Email box and your password in the Password box and click on the Login button Copyright 2012 AuditionWare LLC All Rights Reserved Home 6 After logging in the Home screen is displayed Information relevant to your chapter district region is displayed on this screen 7 Please note that the Home screen contains 5 navigation tabs in the header Home Member Tools Auditions Calendar and Support These tabs are useful to easily navigate around the website details about using these tabs will be explained hereafter FAQs In the left margin there is a link to the FAQs frequently asked questions screen This is where you will find a list of questions and answers about how to use the website Calendar of Events Also you may click on the Calendar of Events link which directs you to a screen containing information about events posted by your organization Change Password If you need to change your password click on the Change Password link in the upper right corner of the screen enter your current and new passwords in the appropriate boxes then click on the Save button Log Out When leaving the website please use the Logout link in the upper right corner of the screen Any information previously saved will be available whe2. PAL NATSAuditions com WS uditionWare The Automated Scheduling Solution THE AUDITION SCHEDULER Website User Manual Please follow these instructions If you don t there will be mistakes Please take your time and follow these steps in order Website Addresses The audition scheduling website may be accessed by any of the following 3 URL addresses www natsadjudications com www natsauditions com www theauditionscheduler com User Account You must have a user account in order to use this website If you have not received notification that a user account has been created for you please contact your chapter district region chair person for access Once your user account has been created you may access the website Your user login should be your preferred email address A 4 digit password will be sent to your email account upon request see instructions below You may change your password however often you like Logging Into the Website 1 Enter one of the URL addresses listed above into your Internet browser s address window 2 If you have never logged onto the website before click on the phrase Forgot Password located in the Member Login section of the main screen If you already know your password skip to Step 5 SFBAC NATS members should have received an email already with login information If not please follow Step 2 ss t The Automated Scheduling Solution Welcome
3. Display Category List link next to the Category drop down list box 14 By clicking on the Select Accompanist link the Accompanist Info screen is displayed Choose your student s accompanist from the drop down list f your student s accompanist is not listed then click on the click here link to add a new accompanist Once added this new accompanist will show up in the accompanist drop down list SFBAC NATS will assign qualified accompanists to each singer You will be directed to PayPal upon completion of your registration The system will give you the total owed for your and your students registrations and you may pay in one lump sum You can collect from your students via PayPal if you have it or via a debit card to debit card transfer now offered by Square Please contact Justin Montigne if you have questions about either of these methods jsmontigne mac com Copyright 2012 AuditionWare LLC All Rights Reserved Accompanist Info for Tammy Whynot in Category YW Accompanist Please select an Accompanist Select Accompanist ha If Accompanist is mot found in the list please click here to add a new Accompanist Member List 15 Click on the Member List sub menu link under the Member Tools tab The Member List screen is displayed This is a list of all the active teachers in your organization and their contact information Accompanist List 16
4. section is displayed at the top of the screen By selecting a category from the Category drop down list the selected category is automatically assigned to the student If multiple category entries are allowed by your organization you may add another category by clicking on the Category drop down list and making another selection Data saved Student Info Add another Student Click here for Help Please select Category student will participate in You may select more than one if allowed by your chapter region Select Categor ha Display Category List lick on the Select Accompanist link for each category to add change accompanist for this student Class Entered Description Type Time Limit Accompanist Change Edit Repertoire Print Repertoire Classical E OTHER Select Accompanist To select an accompanist click on the Select Accompanist link detailed instructions to follow To delete an assigned category click on the Delete link next to that category To change an assigned category click on the Change link next to that category To edit the repertoire for a category click on the Edit Repertoire link To print the repertoire judging form for a category click on the Print Repertoire link To add another student click on the Add another student link at the top of the screen To view the complete list of categories with their descriptions click on the
5. Click on the Accompanist List sub menu link under the Member Tools tab The Accompanist List screen is displayed This is a list of all the active accompanists in your organization and their contact information Email List From any of the Member Tools screens you may click on the Email List button in the left margin to send an email to any or all of the teachers in your organization Simply delete the email addresses in the Recipient box that you don t want to send your message to Add a Subject description and type your message in the Message box If you wish to attach any files click on the Add attachments button and Browse for the files from your computer that you wish to send one ata time When finished click on the Send button Email Form Send a message to the members of your chapter region Remove addresses from the list to send to specific recipients Member Tools Joy Abbott lt A gt Daniel Afton lt B gt Dreanna Agrippa lt C gt Jerry Alcon lt D gt _ Reba Almond lt E gt Sherri Arbola lt F gt Karen Barco lt G gt Carl Bergen lt L gt Dennis Berns lt I gt Rhonda Besselievre lt J gt Subject Message Add attachments Send Copyright 2012 AuditionWare LLC All Rights Reserved Auditions 17 By moving your mouse pointer over the Auditions tab the following 5 sub men
6. link Thank You a Bee EA The NATS Adjudications Website Team Copyright 2012 AuditionWare LLC All Rights Reserved Member Tools 8 By moving your mouse pointer over the Member Tools displayed My Profile Register Students Member List My Profile tab the following 4 sub menus are and Accompanist List 9 Click on the My Profile sub menu link under the Member Tools tab The Member Profile screen is displayed Please note that your name and email address are required to keep your user account active You may enter as much or as little information as you desire Your judging preference and availability may also be selected if used on the Save button at the bottom of this screen when Member Tools Auditions Calendar by your organization You must click adding or updating any information Member Profile National ID Chapter Region Teacher Code NATSID1 Demo Chapter 1 First Name Initial Last Name Demo User Address Line 1 Address Line 2 City State Postal Code Country USA Phone Primary 801 555 1212 ext Phone Secondary ext Email demo update me Judging Preference Please select your judging preference Any Category x I am not available to judge and or will not be attending v Please enter substitute if required Edit Substitute Years of NATS Affiliation Occupation Specialty 1 Private
7. to that student To delete all of your students click on the Delete All link To view a list of your students repertoire selections click on the View Student Repertoire link 12 By clicking on the Add link on the Student List screen the Student Info screen is displayed When adding a new student the required information are the student s first and last names their gender and age It may be necessary to enter additional information if used by your organization Student Info Please enter student info Required Or select a returning Student Select Student Teacher s Location Studio Name Voice Type Soprano Current Semester of Age at date Gender Vocal Study of Audition Ly 11 Ly 2 available for winners finals concert check if applicable First Name Initial Last Name Select School College Name Select School Enter School Phone z ext Email Student email only Do not enter teacher s email address If studied less than 8 months with current teacher indicate name of previous teacher Savel Copyright 2012 AuditionWare LLC All Rights Reserved You must click on the Save button at the bottom of this screen before you can proceed with selecting a category division and accompanist for your student 13 After clicking on the Save button on the Student Info screen the Audition Categories
8. to www theauditionscheduler com Copyright 2012 AuditionWare LLC All Rights Reserved 3 On the Forgot Password screen enter the email address you used to create your user account and click on the Send button Forgot Password Please enter your email address and the new password will be sent Email Return to Previous Page 4 If your email address is not recognized on the Forgot Password screen go back to the main screen and click on the Request New Login link Then enter all required information on the New Member Information screen and click on the Submit button You will receive a response from your chair person or the webmaster as soon as possible New Member Information If you just want to demo this website please return to the login page and enter the email name demo update me and password nats If you are the president or adjudications coordinator for your local chapter region please send us a list of all the teachers and their email addresses in your organization to auditionware yahoo com so that everyone may have access to this website If you are not the president or coordinator and would like your own personal user account for this website you may request access now by completing the form below Account Type Teacher M Your Name Phone Email Select Chapter Region Demo Chapter a Enter the code as shown in the image
9. Classical Teaching Location Studio Name Primary Teaching Location Studio Name Secondary Teaching Location Studio Name Tertiary 10 The Teacher Code on the Member Profile screen is a unique number assigned to each teacher that is used on the student s judging form to identify which teacher a student belongs to This is used only when the student s name appears on the form rather than an assigned number If numbers are used to identify students on a judging form then the Teacher Code is not used These teacher codes are assigned by the admi Register Students 11 Click on the Register Students sub menu link under the nistrator of your organization Member Tools tab The Student List screen is displayed This is a list of all your registered students and their assigned categories divisions and accompanists Copyright 2012 AuditionWare LLC All Rights Reserved Student List for Demo Chapter 27010 2011 Please Add your student info Delete All View Student Repertoire Name Phone No Accompanist 0 1I FR W vining kristin 214 888 8888 v SOPH w Bagley Jody iel IX SR W OTHER William Prince 555 555 1111 Ix SR W OTHER To add a new student click on the Add link To edit any information for a student in your list click on the Edit link next to that student To delete a student from your list click on the Delete link next
10. n you log back into this website Member Tools Auditions Calendar Support Welcome to the Demo Chapter Website Welcome to the Demo Chapter web site This is where you read about upcoming events for your Chapter Home will bring you back to this page The Member Tools link will allow you to view and edit your personal Profile and view the Member List Student List and Accompanist List Please verify that all your For answers to frequently information is current When you go to Student List you will initially be required to answer two questions if you agree to be available to judge both days of the competition asked questions click the and if you have attended at least one workshop in the past year After answering appropriately you may enter your student s information However if you have not paid your FAQs link below chapter fees you will not be allowed to enter your students in this competition The Auditions link will display the Auditions Schedule for your Chapter and allow you to access your forms and view the current Adjudication Requirements FAQs Calendar of Events The Calendar link will show you what upcoming events are scheduled for your Chapter The Support link will allow you to send a message to your technical support representative when you need assistance with using this website December 2011 M TWT F If you have a non technical question or if you have any comments about this website use the Contact Us
11. us are displayed Schedule Winners Handbook Rules Forms and Miscellaneous Info 18 The Schedule screen displays your Students Accompanists and judging assignment schedule You will see the rooms categories and times each student and accompanist is assigned for in each round of your event including the judging assignments for each room You will be able to print these lists as well Schedule information will appear shortly after registration closes on January 19 2014 19 The Winners screen displays the list of students who won in their respective categories The audition coordinator will need to add the winners names to this list after the event is concluded 20 The Handbook Rules screen the Forms screen and the Miscellaneous Info screen displays a list of any documents your coordinator has uploaded for you to access or review that pertain to those areas of interest If you have any feedback that would help make these instructions clearer for future members please send your comments to Brad Mills at auditionware yahoo com Copyright 2012 AuditionWare LLC All Rights Reserved
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