Update Limited Practice of Profession
Contents
1. Ms Prof Atty etc HRDO Human Resource Development Office First Name First Name First Name of Employee HRIS Human Resource Information System Middle Name Middle Name Middle Name of Employee URL Uniform Resource Locator Surname Last Name Last Name of Employee CSC Civil Service Commission Name Suffix Ex I Il III Jr Sr HRD Human Resource Extension Department Page 4 of 15 UP Number Date of Birth Place of Birth Civil Status Sex E mail Address Telephone Number Address Type Residential Address Zip code Employee Number Date of Birth Place of Birth Marital Status Gender Email Address Phone Numbers Address Type Address Zip Code Using Your HRIS Account Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession Employee Number CU s Date of Birth of Employee IS Determine by Town Province Region and Country of Birth Civil status of employee Gender of Employee Valid address of the employee Phone number of employee Address Type of employee s address either Permanent or Residential Employee s address determine with Town City Region and Country Zip Code of employee s address Constituent Units Information System Your HRIS account contains your personal and employment related information hence protecting your account s security is an imperative Here are a few reminders e Your credentials username2. ar Human Resource Information System User Manual Self Service Module IE Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession INTRODUCTION This manual was developed for the purpose of guiding Human Resource Development Officers in using navigating and utilizing the HRIS As the country s premier University UP aims to adapt new technology to make our operations more effective and more efficient With HRIS all HR operations across the entire UP system will be consolidated into one secure system accessible to both the employees and Human Resource Department Offices HRDOs This will not only help both the HR and the employee to easily access employee record and information across CUs it will also lessen the paperwork and the effort exerted in passing information from one campus to another Though HR Information is exclusive to HRD Offices some information are needed to be shared to other offices such as Accounting for Payroll Through the HRIS shared processes will be integrated for easier transactions for both offices sharing the same information Symbols and Conventions Used in This Manual To highlight the codes and Uniform Resource Locators URLs they are written in monospace font They will be found in this manual like this hris up edu ph It is also important to be familiar with the symbols used both in the HR Information System and this manual Some of the buttons an
3. and password are unique but it can also be used to log in to other information systems e Do not share your log in credentials to anyone Make sure to lock your computer or log out your account before leaving your computer The system may have an auto log out option but there may still be an instance in between that may allow other people to view and use your profile e Change your password regularly and make sure you report any Suspicious encounters in your account Page 5 of 15 UPDATE LIMITED PRACTICE OF PROFESSION lt gt a ihc be Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession UPDATE LIMITED PRACTICE OF PROFESSION Step 1 Go to hris up edu ph Step 2 Enter your username and password to log in the HR Information System 5 aahi Once you have pressed the arene enter button of your ison em keyboard or clicked the a Log in button located in your log in page you will Engish be directed to the HRIS User Home Page Page 7 of 15 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession Step 3 On the HRIS Main University of the Philippines Menu on your left select the UP Employee Self nn eee Service folder then click Enterprise Search a S Gey Search Results Dupkay Preference Standard Limited Practice of mn ssoomson Profession from the drop Oracte Appications Home Page O O O II
4. the list of values Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession To fill out the Start and End Dates fields click the Calendar icon beside each 2 9 1 294 text field 6 7 13 20 cancel Lagen 27 Employee Number 10000 Business of the Ph ppines and scales nee isa amanda so ace pe Set the month and the year Ssignment Postion Assistant Professor 1 UPM Deg Q profession Professon SSOS S then select a day Start Date Jul 2015 er End Date 08 Aug 2015 Nature of Work Teaching Number of Hours 400 000 Address of Organzaton Quezon Cty Page 11 of 15 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession Step 6 Once you have filled UP Employee Seif Service out the fields in Limited Practice of Profession page click the Apply button TE e You will be directed to the E gg atc meng oa 2 Limited Practice of TIP By clicking the Apply button I hereby abide by the rules and regulations approved by the President and the Board of Regents governing Imited practice of profession or involvement in outside activities Profession Special Assignment Postion Assistant Professor 1 UPM Deg S Profamion Profess Information page Start Date j08 2015 B End Date 06 Aug 2015 B Nature of Work Teaching Number of Hours 400 000 Name of Organization Org Address of Organizat
5. Ima o Home e down list _ Main Menu t i Workkst A men a You will be directed to the 3 yp Emolovee Sef Serice Standar From Type Subject Sent Due Limited Practice of i5 Al Actions Awakna You SYSADMIN HR Change Speca Information has been forwarded for approve 16 Aug 2015 ppeation tention F SYSADMIN HR Change Speca Information has been forwarded for approval to Yan Evelyn 14 Aug 2015 Profession Special A gement Johnson Sarah HR Save For Later Change Speca Information 5 saved for Stor 28 Jul 2015 b Johnson Sarah HR Save For Later Change Speca Information 5 saved for Stor 19 Jun 2015 nfo rmation page Johnson Sarah HR Save For Later Change Speca Information 5 saved for Ster 17 Jun 2015 Lagaya Michael HR WPM Plan Rolled back PS Tess Paralel Jan Jun 2015 26 Mar 2015 Lagaya Michael HR WPM Plan Refreshed scorecerd 26 Mar 2015 TIP Vacation Rules Redirect or auto respond to notficatons TIP Workkst Access Specty which users can view and act upon your notifications Additional Information I Request for Certficates and Service Record E Request for Overtime 1 DBan art far Treen Ai therm Page 8 of 15 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession Step 4 Click the Add UP Employee Self Service button to enter the details of your limited practice of profession Limited Practice of Profession Special Information C
6. ancel Same fortater tack set You Will be directed to the a a ah Bun edu oh en site Limited Practice of ii Practice oF Profession Profession page Select Object Delete Update Select Status Nature of Work Mu Profession Start Date End Date Remarks Assignment Position e Teaching 400 000 Profession O8 Ju 2015 08 Aug 2015 Assistant Professor 1 UPM Department of Physical Sciences and Mathematics UPSB AP4 28 2010 Cancel Save For tater Back mest Page 9 of 15 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession UP Employee Self Service Limited Practice of Profession Employee Name Organization Email Address Bun eduoh TIP By clicking the Apply button I hereby abide by the rules and regulations approved by the President and the Employee Number 10000 Business Group University of the Philippines of Regents governing imited practice of profession or involvement in outside activities x Page 10 of 15 cancel Apply Cancel Apply Step 5 Fill out the fields on the Creative Works page Remember that fields with the asterisk sign ex Assignment Position Profession Start and End Dates Nature of Work Number of Hours and Name and Address of Organization are required fields hence cannot be left blank in order to proceed with the process Click the magnifying glass button beside each field to open
7. d symbols used are listed below lon Ci escription O O SS Search Button This button indicates that a field has a List of Values which contains universal values for that field However there are fields which may have a List of Values but also accept free texts There are also some fields with a List of Values that strictly follow the universal List of Values Page 2 of 15 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession Calendar Button These icons usually appear in fields that require dates Clicking this icon will redirect you to another window that contains a calendar Select the correct month day and year from the calendar and click OK to apply that date Delete Button Click this icon located beside a field if you want to remove that entry from the section e g Phone Number GETTING STARTED Technical Guidelines For the system to run properly note that is important to check on the following technical requirements e Browsers The HRIS Self Service runs best on the following web browsers e Mozilla Firefox e Safari e Internet Explorer version 10 and below only e Google Chrome e Operating Systems HRIS works on all major operating systems e g Windows7 Windows 8 Linux Mac OS X e Internet Connection Though HRIS works on any operating system and browser you cannot log in or access any of its features without an internet connection As long as you are connec
8. ion Quezon City Remerks Page 12 of 15 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession Step 7 Click the Next button UP Employee Self Service You will be directed to the Limited Practice of Profession Review page Limited Practice of Profession Special information Cancel Save For Later Back Lues Employee Name Erroioyee Number 10000 Organization Emral Address punadis PE TENEN Note that you can also opt to R select other actions socos Coige hanbia i bedt Cancel Clicking the cancel o Teaching 400 000 Professon 08 Ju 2015 08 Aug 2015 Assistant Professor 1 UPM Department of Physical Sciences and Mathematics UPSB AP4 28 2010 button will delete current activity A prompt will appear asking you to confirm the cancelation of your activities Click Yes if you wish to completely cancel the activity Click No to go back to the previous page Cancel Save For Later Back Next Save for Later This option will temporarily store the entries you ve made for revisions completion in the future A prompt will appear after you click the Save for Later button where you will be asked to confirm the option you ve chosen Click OK and you will be redirected back to the Home Page Main Menu Page 13 of 15 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Professio
9. n UP Employee Self Service Limited Practice of Profession Review Organzation Email Address up edu ph Review your changes and needed attach supporting documents h Limited Practice of Profession Current Assstant Professor 1 UPM Department of Physical Soences and Mathematics UP5B Assignment Position 55 3010 Profession Profession Start Date 08 Jul 2015 End Date 08 Aug 2015 Nature of Work Teaching Number of Hours 400 000 Name of Organization Phil Org Address of Organization Quezon Cry Remarks Start Date 29 Jul 2015 Attachments To help approvers understand the request you can attach supporting documents images or inks to this action None Add Details Line No Approver Approver Type Order No gaben 1 Liazar Marcelna HR People 1 gq Show 2 Lumabas Vigne HR People 1 iy Show 3 Gonzaga Alex HR People 2 4 show 5 Simbulan Nymia HR People 4 y Show 6 Padia Carmenctta HR People 5 LH Add Adhoc Approver _ Comments to Approver Cancel Printable Page Save For Later Back Employee Number 100001 Busness Group University of the Philippines Proposed Assistant Professor 1 UPM Department of Physical Sciences and Mathematics UPSB AP4 28 2010 Profession 08 14 2015 08 Aug 2015 Teachng 400 000 Phi Org Quezon Cty Q 29 Jul 2015 3 aaea af _Cancel _ Printable Page _ Save For Later Back Page 14 of 15 Step 8 After reviewing the details on the Review page and no more change
10. s will be made click the Submit button Note that it is also optional to include attachments on your request Just click the Add button to upload files Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession After clicking the Submit UP Employee Self Service button you will receive a Confirmation message that __ a your request has been i e submitted for your Confirmation Manager s approval Your changes have been submitted for manager approval Logout Help Personalize Page About this Page Privacy Statement Page 15 of 15
11. ted to an internet connection e g campus office network home broadband DSL USB dongle etc you can access HRIS anywhere around the globe Any connectivity problem should be referred to your local IT offices CU office based or internet service provider PLDT Globe Smart etc In cases when your concerns are HRIS related refer to the local HRIS Technical assigned to your CU e User Accounts Page 3 of 15 Doc Ref eUP HRIS User Manual Employee Self Service Module Update Limited Practice of Profession User accounts are usually distributed by the HR personnel assigned to your unit If you re having trouble using the issued account credentials simply click the Log In Assistance Option in the log in page gt Forgot Password Enter username and instruction on how to reset your password will be emailed to you gt Forgot Username Enter the email address associated with your account and your username will be emailed to you e eUP System Helpdesk Contact no 02 376 3100 e mail helpdesk up edu ph Definition of Terms Before you can fully utilize the features of the system it will also help to remember that there may be terms and features in the system that use different labels as opposed to the international standard terms The table below shows the basic terms used in the system and their counterparts used in UP operations outside of HRIS UP HRIS Meaning Abbreviation Meaning Title Title Ex Dr
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