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geofile-manual.gz

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1. T CHEESES HEHEHE HEHE Os OO 0900000000018 Drag the pointer st
2. The form page The major feature of the screen that you see when you have opened a geoFile document is the form page On the surface of the form page you will design the forms that will contain your data base information The grid background The background that you see on the form page when you have opened a geoFile document is the grid background Use the grid background as an aid when you are designing your geoFile forms You can change the background pattern that you see when working with your geoFile forms The position indicator The position indicator appears in the top left hand corner of the form page Itis made up of three parts The large hollow black box represents the full page of your form The smaller red box represents that
3. 0 4 4 4 0 L m p Ue 4 Now click on the change layout menu item in the file sub menu Your sub layout now appears in the change layout dialog box along with your Master form Customers Click on the use icon to continue working with your sub layout Address Labels Practice changing the geoFile screen appearance by clicking on the display menu item in the command menu and then clicking on the different menu items in the sub menu that appears Design Forms 4 28 E EE dee LY E Lo lo LL L D LE ll CC
4. cd 9999 OO deo 0 99 9 9 9 9 00 0 0 6 0 406 gt 4 e 4 44 0 44 6 99 999 see 0 4 46 0 9 9 0 0 0 0 4 4 4 9 4 999 AA 46
5. 0000000000 0000000000 000000000068 606909099900900049999900099 ithday 000000000000000000000000 00009000000000000000000 6 tc 010000000 00 0000000000 9014919444044 ai C 9 0 9 9 Purchased e AAAZZZZZZZZZZAZZZZZZAZZZZZZAZZZZZZZZZAZEA LR As an example of a search and replace operation that you could perform on your customer list try to recall and correct a mistaken entry in your data base Lets say that Mr Smith calls you up and thanks you for the birthday card that you sent him However he tells you that his birthday is April 17 not February 17 Also he has moved since you sold him his car His new address and phone are 5 Top St Milltowne PA 20516 phone 424 7111 You could update this information in your data base by paging through your forms backspacing through the incorrect information and then typing in the new correct information 2 7 Changing Information e E L Instead use a search and replace operation to make all of the corrections at one time Type the following into the fields indicated on a search form N
6. Form Page Position so Indicator AME EE AITANA 4 4 4 4 4 4 Grid B groun
7. 000000000 0000000 000 0000000000000 0 3 6 000004 409444 000004 0009004 000004 000004 444444 LL LJ EE ERA L 4 Li Li LI L Li 4 1 JI J 1 J J 4 1 J 1 1 1 1 1 d A 2 Click on the close menu item in the file sub menu The Create Open Quit dialog box appears Click on the Open icon Open Icon Select Option Create new document A Open existing document to deskTop 00000000 0 0000060000000 0000000000400 dd HOS 00000000 0000 0 0 0 000 0 0 0000000000040 HHS 0 06006 000 00 0 00000 0 0 0 0 00 0 000 00000041 000000 0 0 0006 0 000 0 0 00 0000 000 440404404 000 0000 0 6 00 60 0 000 000000001 00000 00 0 060 006 0 444440444 44 The File dialog box appears with a list of the geoFile document files that you currently have stored on your diskette geos fila edit options form display
8. e gt 0 e 6c gt 0 4 9 0 0 0 999 s 9 9 0 4 99 9 99999999 0 999 o 9 After you give a name to a field and click outside of the field outline the move and re size tabs appear inside of the field outline 4 19 Design Forms i L Move Tab geos file edit options field i type E Practice Fil 1401404446 Resize Tab L i Li 0 e 9999999 99999999 99999 9999999999 9999999999 46 999 99 99999 999 999999999999 100 0 RE
9. Telephone 424 111 4 000000 0 000 0000000000040 E 0 00000 0000000000000 000 e Address 85 Top St 0 00006064600 00 6060006000000 AZZZZZZZZZAZZAZZAZAZZZAA ZII C C City GMiltowne 00900000006 State GPA 41 6 1000 004444 0000000000 COHORT HEHEHE HOODS Birthday 021769417 E 2 999999999 0000000060066 9906090065060 12000020927 Dn E 0600000 0 06 0 0 0 0 0 0 00 0 0 0 00000 E When your search form is completed click on the OK icon Now when you click on one of the search icons the form or forms that have a last name of Smith and a birthday of February 17 0217 will be recalled Click on the In this form replace menu item in the form sub menu Mr Smith s birthday will be corrected to 0417 April 17 Corrections or replac
10. 5054 45149950 5 0000000000000000000090008 0000004000986 00000000008 000000000006 00000000000000 00000000000 000000000000000000000000980 999999999909999 9999999999 000000009000 Vo W000000006000 0000 00 0 0 00606 000 06 0000040000 0 0600060 006 6 00000006 000006 0000900000009 6 8 HOG gt 4 99999 ooo 4444444 6 00600 0060 000606 0006 0000004 4 4 AAAZAZZZZZAZZAZZAZZAZZAZZZAZA 499999999 00000000004 9144441995009 4 6 0000006000 0000000000000 9999999999 99999999999991 999999999699 9999999299991 x Yu 00000090001 Vo 0000040404 00000006 060 606606 0 99 00 0000000001 606000000 00 0 0 0000000004 999 99 99 99 999 For the purposes of the following examples in this manu
11. 4 4 0000000006000 000 0000 00060 0000000000004 0 0000600000000 0 0 0 0 444444 000000000000 0000004400000 40000000 0000 ICO CC CO CO 0040444044 404004 6000000000006 0 0000 40004 4004404404 404440404044 00000000 000000000 0060 0000600000000 HOS 00000000 0000000000000 000000001 00000000 0006 0 000 0 0 00 0 006 00006 000 HOS however for the next section of practice P After you have designed your form the way that you want it you will need to select a sort field Select the Last Name field that you created previously by clicking inside of its outline Now click on the set sort field menu item in the field sub menu Design Forms t 4 E Es E LL LI Li 1 o 1 1 ES Ed EL CL 4 J4 dJ 1 1 1 1 J JI J 1 1 1 1 1 JJ A J tI d geos file i edit i options type i display ret Nome set style d Cl 8 8 4 clear field 1 4444444445455 rund DN 0000100090600 delete 4100000000006
12. 0000006 00000080 1000044 10000046 00000006 1000004 1000444 1000444 er 0444 000002086 Loro 0000006 1000444 10000440 rr ar er Nr N N N N ET N ON N OE TE EN N EN C DE e e cs e 5 0 Practice File Practice File should be one of three files that are currently stored on your disk The other two are called disk labels and video The filename of a selected file appears in reverse video white letters o
13. C 9999 0 0 e EU UA WIN LP IE Practice Fie 4 4 tee tee 19 0006 5 tee 100 044 ooo etd eee 49090 4069094 910 9 444 144 00 0 E LLE E LLD i L 4 A MK L mu L L 11 aa 2 1 1 1 1 d 1 1 J 1 1 J D 1 1 When the field is the size you want click again to set the corner 14440446 140404046 140449
14. 00 0 OR 0 YT s 4 0 0 4 0 0 9 9 EE lt 0 0 0 999 99 0 0 0 0 gt 99999999 ot 9999 9999 99999999 99999999 99999 999 C 99999 999 999999969 99999999 99999 999 C 9 999 a Now you want to try your hand at removing or deleting a field from your form Click once inside of the large Last Name field to select it qeos file type H R 40 ot 9999 4 4 9999 0 ec KOEK 0 0 0 AE AA 0 0 000 0 4 99909 99999
15. Birthday 0217 4 4 00000000004 00000000004 ML AE nis 600000006 0 006000 000 06 0 0 0 000 OO 0000004 4 Click on the OK icon and then click on one of the search icons that appear at the top of the search form page The search icons appear as faces looking left and right By clicking on one of these icons you will recall any forms in your data base that have February 17 typed into the field in the form MonthDay as the data item in their Birthday fields geos file edit options fom display e E ene j Telephone 59 5746 sons oras oras 0000000009000000000000006 000000000000000000000006 Address 10 Top 0000000000000 ess se dO 4444 Cry Westville lo 000000000000000000004 0000000000000 000000 00000 0000000000 1 Se E E E E E E E Bihday 7
16. a 000000006 60 CO AA 0000000000 S AZZZZZZZZZZZZZZZZZZZAZZZZZZZZIZZUZZIZNE NR If you want now to page through the forms that have been recalled click on either the left or right pointing arrows at the top of the form page If you created two forms only that contain Birthday data items of 0217 as was suggested in the Chapter 5 practice you will alternate between these two forms when you click on the arrows 6 15 Recalling Info The above was an example of a regular search for a specific item of data in your data base the birthday February 17 Now instead of a specific day you want to recall the forms in your data base that satisfy some special condition Still using the example of a car dealer lets say that you want to send a birthday card to each of your customers whose birthday is in February Enter the search mode again and type the following into the Birthday field gt 0201 amp lt 0301 and click on the OK icon When you now click on one of the search icons all of the forms of customers whose birthdays are in February Month of 02 will be recalled NOTE Another way to accomplish the same thing would be to type 02 into the Birthday field To practice using wild card characters in searches type the following into the Last Name field after you have entered the search mode S and click on the OK icon
17. 0 999 99999999 99999999 0 99999999 0 99999999 4 4 0 00 0 0 0 0 9 9 0 0 0 EE 0 0 0 0 QQ 0 GQ 0 999999 9999999999 9999999999 9999 0 4 9 46 0 0 O 4 4 e 0 PR 9999 0 0 0 9 EE 4 0 0 0 0 0 0 0 4 0
18. 0 0 99 0 0 HFT SHH 9999 9999999 9999999 99 999 000 0 0 0 0 0 40 6 0 0 0 0 0 4 eff fe 999 00 0 40 44 0 o so 0 0 00 0 44 9999 9999 999 9 O 999 o 9999 99999999 The re size tab can be used to change the size and shape of the fields that you have created Click once on the re size tab of the lower field Both the move and re size tabs will disappear The pointer will become attached to the lower right hand corner of the field outline Drag the pointer out to the right about 6 grid lines and then down a couple of grid lines 00000000000000
19. HHH 0 9 0 6 999 9999999 6 46 RE N 0 4066 4694004 0 4 0 4 e 99 0 0 0 ee 4 10 4 0 amp 6 4 6 6 6 4 99 5 99 99 999 0 4 HH 0 4 4 0 99 0 0 0 99 46 0 0 0 0 0 0 0 0 0 0 ore 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 00000 0 000 00 oos e 000 000 0 0 0 0 00 0 0 eo 00006000 J You can also use the move tab to copy a field so that you can move it around the form page Double click on the Last Name field move tab to copy it 41 1 d 104 4444004494 00000000006 000000000
20. 1 I 1 13 1 Jd I 4 1 l 1 1 1 J 11 1 4 qd LE 1 grid background The grid background is the background pattern on the form page The grid background helps you design your geoFile forms I install Install is an operation that you must perform on geoFile or any GEOS based program the first time that you use it When you open or start a GEOS based program for the first time you will install it M Master form A Master form is the form that contains all of the fields and information that are stored in your data base move tab The move tab is used to move or copy a field on your form The move tab appears in the upper left hand corner of an un selected field P pack This is a printing option that lets you automatically fit as many of your forms on a printed out page as is PIOS page preview Using page preview you can look at your entire geoFile form layout position indicator The position indicator indicates what part of your form is presently visible on the screen You can also use the position indicator to move to a different portion of your form R RAM expansion unit REU An add on piece of hardware available from Commodore that allows you to add 256K or 512K K kilobytes to your RAM random access memory storage re size tab The re size tab is used to change the size or shape of a field The re size tab appears in the lower right hand comer of an un selected f
21. 0 0 46 e l RP NE XP NP sra 8 0 0 99999999 O 0 99999 GG e LL 0 00 9999999 99999999999 99999999 99999 999999999 99 999 999999 9999999 999999 99999299 99999949 99999 9929 9999999999999 9 9999999999929 gt 9 99999 99 99999 e 0000 0 0 0 0 0000 000000 7 J Drag this copy down below the Last Name field about three grid lines and click to set it down 1112 I 1 4 21 Design Forms 1 000 0000000009000000 0000000000000 40444049 556 45 mist Name Elm 99999999999999 999999999906999 996999999999 99 e e o e 0 0 0 e 0 0 0 99 46 0 0 0 0 0 000 0 00 40 0 0 99999 99 99 0 0 ec 0 99 99 9999 9 9
22. 0 9999 999 0 0 0 Ml 99999 94 eo 999 999999299 99 999 99 99 99 0 999 9 9 Click to set the size of the field Design Forms 4 22 E E qs t E 4 LL 1 i t i 5 i E 3 N 1 L J 1 J 1 1 1 4 1 1 1 1 1 J 1 I 1 11 J i file i edit oe 999999999 6 999999 999 999999999 999999999999 999999999 9999999999 44 99999999 0 9 999 gt 99999 999 99 999999 9999 99999 e 9999 9999 999999 99 te 99999 99999 0 4490 0 E Oe 0 0 0 0 0 0 0 96 6 0 46 e
23. 1 D Enter the print mode of geoFile by clicking on the print menu item in the options sub menu Your Address Labels sub layout now looks something like this 1 i c 538 Tras ta tad taa r s Name 64 3 ate e 554 555 d 094400444 1 6 99999069999 9999999999 000000009000 0000000060000 00000900006 4490499494041 4000000900060 600000000000 9999999999 00000000000 000000900000 geos H options ifi f ed J print i display E E Address Lab E E 999 4 999 0 0 A 9999 9999 L 1 de Printing Forms 8 12 E 1 a P d J J J 1 d o 7 1 d RES 1 J 1 o 1 Click on the print no boxes menu item in the field sub menu geos file i options field print display 94994499940249940444 649599 04944994 96099590999999 D
24. 0 99999 9999 0 999999999999 0 0 999999999 9999 999999999 99999 9999999999999 o 0 9999 9 4 6 4 40 4 99 9999999999999 999999999999 9999999 6 99999 o 0 0 0 0 0 OO 8 13 Printing Forms COL Now select the Zip field and click on the print the box menu item in the field sub menu 1 7 LE seek print all field names 22 rptu e 4444 C MO Ed YY Y Pp print no field names ELE 9 print the box 4000000090014 Puerro y y y y sede print al boxes 1040404 44044 AAA FEED E E E E 60 0 0 0 0 6 0 000 0000 0 6 6 0 0 6 600 0 Oo 444 0 0 00000 0 0060 000 000000000000 6 0 06000 00
25. 1414444 44 99999 194444 14440494 1444094 144449 114444094 140449 1444494 0 eee 0 44 4 440 6 0 99999999 0 0 0 99 99999 999 99 999999 t r 99 9 9 9 0 4 99 99 949 9 99 9 0 0 0 0 0 e 0 99 4 4 0 0 4 9999 0 999 99 6 4 99 4 4 99 0 99 9 9 4 8 4 999 999 After you have created this field you will need to name it Make sure that the field is selected click inside of its outline if it is not and then type in the field name Last Name qeos i file
26. 9999 9999 9 0 0 999999999 9999 6 0 0 0 0 o 0 0 0 Now click on the print no field names menu item in the field sub menu Hest Name Nus rn ee ti g vyny yny yeyen 6 6 6 dd dd ddd 4 bd eS N h f te LR N 0000 e e e e 0 0 0 4 99999 99 99 99999 0 0 999 0 0 0 99999 4 40 6 0 0 0 0 0 99 99 0 0 999 0 0 0 0 0 0 0 0 0 0 0 999 0 9999 999 RE 99 99 999999999999 9999 99999999 999999999999 999999999 40 99999999 O 999909999 0 0 04 6 999 0 999999 0
27. 1 1 1 1 J 1 1l 2 Suppose that you want to isolate just the name and address information in you data base in order to be able to print out address labels First click on the change layout menu item in the file sub menu select an empty layout and call it Address Labels just as you did in Chapter 4 Working with this sub layout delete the following fields Telephone Birthday Car Style Purchased leaving just the fields Last Name First Name MI Address City State Zip eos al fle edit i options Gl type I EE ee Address Lab D 9999999999 999999999 enne 6 00600060 0000 0 00000000000 0 6 0000000 0 0 00 0 0 0 0 0 00000 6600 000 0 000 0 0 00 0 0000000000 066 0000
28. 4 _ 41 J 1 1 11 o 1 1 1 J APPENDIX C USE GEOFILE WITH OTHER GEOS APPLICATIONS INTRODUCTION You can build text scraps or Merge Data Files from the data in your geoFile data base that you can then use in other GEOS applications programs such as geoWrite geoCalc and geoMerge Building a text or Merge Data File from your geoFile data is a five step process IMPORTANT You must begin this process while you are in the form design mode of geoFile 1 Select each of the fields in your geoFile form one after the other by clicking once inside of the field outlines What this will do is to line up each field and its data in columns in the scrap that you are going to build The scrap might look something like this Name Boxes Returns Commission Bannon 32 6 52 00 Barnes 27 3 48 00 Davidson 41 12 58 00 Wilson 25 2 46 00 NOTE This is similar to the way your data would look if it was printed out with a column header IMPORTANT Be sure to select one after the other all of the fields in your data base to insure that all of your columns of field names and data appear in the order that you want them to 9 17 geoFile Reference NOTE If you want a text scrap to include only a portion of the fields and their associated data create a sub layout that contains only the fields that you want LL 2 After selecting all of the fields click on the file menu item in the command menu
29. 906 as SOL 6 ESA vyg vv ERA 0000000000 RE 7777071 k y jo yy yy 00000 8 L o o o e o 0 99 9 99 99 4 99 9 4 ee e 4 C 999999999999 99 99 99 0 0 99 9 9 co 0 0 0 999 99 999 99 99999 9999999 000000000 999 99 99999 4 4 999999 0 0 0 0 9999 9999999 0 999 999999999999 gt 9999 99999 0 0 0 RR 0 99999 9999999999 9 99 9999999999999 99999 99 9999999 999999 4 0 999 440 99999 99999999 o 9999 9999999999999 999999999 0
30. enter a filename Press the geoFile form design background will appear on the screen Notice the filename in the title bar located in the top right hand corner of the screen Open geoFile el preview O AI II rocoso Tropa eT qM Practice Fil 999999999999999999999 006000006000 000000604600 0104040004 4404 44400 444409 0 000000000 0 04000000600 0 0 1949899404009 0 0000000 00 000000600 0 E 0 0 0 0 00000000 60 0 0000000 00 0 0000 04000 60000000 0 4444044046 00000000000 0 000000000 TE E E 6 00000000 0 0 000 00000004400 19 0 0 0 006 0006 6006000 0 0 0060 94 000000000 0 0 0 6 00 0 0 0 oo oo E 0 00600006 00 0 0 06 0 0 0 0 0000000004000 99999999999999999990 99999999999999999
31. 0 06 06 0 0 000001 000000000000 0 0 00 0 00 000004044401 0060000000000 0000 0 36 0 0000000000000 00 00000000000 0000606 000 0 000 0000 000000000 0000000000000 0009000410000 A will be deleted from your form Practice now creating your own fields naming them moving them around copying them changing their size and shape and removing or deleting them from your form Leave the original Last Name field on the form 000006400 00000 0000000004006 00000000000000000000400000000000000006 0000060000 0 0 0 0 00006 00000000000 00006066 a JE E E E E E E E E E E 000000000004 0060600000066 4 4 6000000000600 0 0000000000000 545
32. 9 0 0 s 4 99 0 4 0 0 0 0 00 0 00 0 0 g E Move the pointer over the move tab and click You should see a pair of blue brackets in place of the field outline geos file i edit options field i type display 0 0 0 0 0 0 HD 0000000000000 EHH HEHEHE HEH 0000000000006 000000000000 000000004 HHH SSH HHH EHEHHES dr 0000 0000404 00000006 000000000000 Lj 0000000000 0 00000000000 for rr cr 000000000008 00000006 400000000040 E A
33. 9 14 00117211 Ro single sheet 10 15 9 3 tractor feed 10 15 search form 6 2 6 6 the Dox een 9 14 7 69 6 print mode enter 8 2 8 6 Cia 62 print on search mode enter 6 2 6 6 labels 8 5 8 9 search perform FF 2 index cards 8 5 8 9 select 8614 445 3 _ computer paper 8 5 8 9 set sort field name 9 9 printer M 2 3 set style WD 9 9 printer driVer 2 6 show count 9 8 proportional input show pictures 9 7 de VICE 2 3 SO LWAT 2 22 6 sort f eld 9 6 CHOOSE see sesse sesse ese 4 64 12 OuantumLink 1 4 4 17 Quit 816 9 8 St p by St D 1 2 3 1 R sub layout 4 6 4 13 9 6 Ram expansion unit brackets 4 13 2 2 2 3 CIEA 414 13 9 5 open existing 4 14 record sub menu 9 6 data 90990000000000000000 0080 10 12 substitutions merge 37 10 5 label 10 11 System disk 3233 recover field name 9 9 111111 9 12 LEX esse seker 9 12 text 69 80 5 2 9 6 remove field 4 64 1
34. 9999999999999 9 46 0 o e C e 99999 46 so 0 4 tee tee eee te 4 9 tee tee st ter 00 RR tee 9999 tee tee 1494 94 44 0 99 9999 000006 9999 4999 049409 t tee 49049 90 90 1404 eee tee REK toet 1140496 46 46 qeos i file i edit options i form display 6 140040 0000 REK 1 04 tee 6 4 1444 EER ooo teel 6 1 044 tee EER eos i file i edit options field type i display 140
35. C ce 3 Click on the build scrap menu item in the file sub menu A dialog box appears LI Scrap Type a IU FU FAU e a 2 P Dus EA E Merge Selected forms 7 Current form E T 1 o 8 E C b BUILD A TEXT SCRAP CALC SCRAP If you do nothing but click on the OK icon now a text scrap will be created that can be used in geoWrite or in geoCalc The scrap contains the Lj fields and data from all of the forms that are presently stored in your data base You can also build a scrap from selected forms that were recalled in a Lj search operation or you can use just the currently displayed form to build your scrap Click on the appropriate button for each of these form options Selected forms Current form Carcel L C C 9949909144444 4 YA YN Ge 0010000000004 Er geoFile Reference 9 18 E J 1 1 3 3 1 J J 1 2 1 4 1 1 1
36. JI Jd 1 A 11 J 1 1 Jl 13 J 1 dJ 1 J J J ges i file j edit i Ln i field j HT fi a Address Lab 9 gray backgroud LE dE une background 99 o 0 000000 00000060 0000006066 4 4 yg 0404444449 deed HHH HOF UZA 0 60 00000000000 E E PR tE E 00000000000 400000000000 The page indicator is initially located in the top left hand comer of the geoFile screen The small viewing window inside of the indicator is used to move quickly
37. E Es e z CCC da EE EE E NEG E 3 4 1 1 1 1 4 1 J d 1 1 _ 6 Open geoMerge from the deskTop by double clicking on its icon A dialog box will appear asking you to choose a form document Choose form document test memo On disk Work Disk 1 Open 0 698 Copyright 1986 Berkeley Softworks 7 Clickon test memo 8 Now click on the OPEN icon to select this file as you merge form document Clicking on the Cancel icon returns you to the desktop TYPE IN MERGE DATA MANUALLY Once test memo has been selected the program will ask you if the merge data will come from a geoWrite file Use geoWrite file for merge information 10 3 GEOMERGE L 9 Click on the NO icon you will be entering data manually Another dialog box will appear asking you to choose print options LJ Li LJ 10 Click on the OK icon An explanation of Print Options for use with geoMerge can be found at the end of this chapter Since you are typing in the merge data manually the program will now e start asking you to supply data each time it encounters a label in the merge form document In this example when geoMerge encounters LJ lt lt firstName gt gt the following dialog box will appear L Enter data to substitute for label firstName LJ 11 Type in the name that will be substituted fo
38. E wE UE E s LL CL E LT ETE 1 E 1 1 1 3 E 4 1 4 I 1 14 1 1 MOVE A FIELD To move a field on the form page 1 Click once on the move tab located inside a field that you want to move The move tab appears in the upper left hand corner of a field after you have given it a name a field name and you have clicked once outside of the field outline The black outline of the field is replaced by blue brackets when you click on the move tab The pointer becomes attached to these brackets Drag the pointer across the form page and position the field where you want it to be Click once to reset the field in its new position on the form page The blue brackets disappear and the field outline and move tab reappear COPY A FIELD To copy a field and move it on the form page 1 Double click on the move tab in the field that you want to copy and move Blue brackets with the pointer attached to them appear over the field outline to indicate that the field is to be copied and moved and not just moved Drag the pointer across the form page and position the field where you want it Click once to set the field in its new position on the form page The blue brackets disappear and the field outline and move tab reappear NOTE geoFile will not allow you to overlap fields If you try to set one field over even a portion of another field you will hear a tone from y
39. gt into the selected field Type in a value that you want to be governed by this condition Type the character Type in another conditional lt gt lt gt lt gt Type in a value that you want to be governed by this second conditional SESS 3 Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form 4 Click on the OK icon after you have defined all of the conditions of your search 5 Click on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those forms that meet all of the conditions that you define in your search form 6 11 Recalling Info USE WILD CARD CHARACTERS To match any single character in a search data item 1 Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field outlines Type a question mark in place of a single character in a search data item in your search form The program will substitute any single character in a selected field of your data base in place of the character that you type into a field in your search form Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form Click on the OK icon after you have defined all of the conditions of your search C
40. 11 1 1 BUILD A MERGE DATA FILE You can also build a Merge Data File that is actually a geoWrite document from your geoFile data that can be used in the geoMerge application program Simply click on the button next to the word Merge in the dialog box Your data will be arranged in a geoWrite document in the format of a Merge Data File as follows using the data from the example above Name Boxes Returns Commission sk page break inserted here by the program Bannon 32 6 52 00 Barns 27 3 48 00 Davidson The fields will appear in the order that you selected them in step 1 above In addition remember that the field names in a Merge Data File must be made up of alphanumeric characters letters and numbers and can contain no spaces 4 Click on the OK icon A text scrap or Merge Data File really a geoWrite document will be created and stored on your disk You will be able to see the text scrap or geoWrite document icon on your disk s deskTop 9 19 geoFile Reference E 5 If you have created a text scrap copy it onto a disk containing the geoWrite or geoCalc application and paste it into either a geoWrite document or into a geoCalc spreadsheet You could also copy the geoWrite or geoCalc application onto your geoFile work disk if you ef have enough disk space See your GEOS User s Manual or your UJ geoCalc manual for more information on how to paste scraps int
41. outlines 2 Type the character lt into the selected field After this character type in the value that you want geoFile to use in its conditional search through your data base 3 Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form 4 Click on the OK icon after you have defined all of the conditions of your search 5 Click on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those forms that meet all of the conditions that you define in your search form To recall forms in your data base that have a data item or items whose value is greater than or equal to a value that you define in your search form 1 Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field outlines 2 Type the characters gt into the selected field After these characters type in the value that you want geoFile to use in its conditional search through your data base 3 Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form 4 Click on the OK icon after you have defined all of the conditions of your search 5 Click on either of the two search icons the left and right looking faces that appear at the top of the search form page
42. to manipulate move copy print throw away your files and disks DISK COPY utility This is an utility program in GEOS that you can use to copy your applications programs or GEOS work disks F field A field is a rectangular area or box that you create on your form page It contains the information that you want to store in your data base field outline This is the box or line that appears around a field file dialog box This is a dialog box that appears on the screen when you want to open an existing geoFile document also called a file The box lists all of the geoFile documents that are stored on your diskette form You design and store your geoFile data base on forms You have complete control over how to design your forms and what information to store on them form design mode The form design mode is the operating mode of the geoFile application where you design the layout of your form form page The form page is the surface of your form You only see a portion of your form on the screen at any one time The form page is where you design and work on your data base form G geoFile document This is a data base that you create with the geoFile application It can be full of information or data or it can be empty GEOS Graphic Environment Operating System Geos is the official disk operating system for the Commodore 64 For example geoFile operates in GEOS geoFile Reference 9 4 E C C
43. wild card character and into a search form you can perform non specific searches through your data base For example type D to recall all data items that start with the letter D work disk A work disk is a disk on which you do your work in GEOS such as a work disk for the geoFile application as opposed to a disk that you boot or run the operating system from such as your GEOS or System disk geoFile Reference 9 6 gu dde 1 tc EIE EE 1 1 T Li 1 4 1 J 41 1 1 41 1 1 1 1 E e sl 1 14 J APPENDIX B GEOFILE MENUS Here are brief explanations of the menu items in geoFile Any keyboard shortcuts are listed after the menu item in parentheses FORM DESIGN MODE FILE SUB MENU EBE show pictures G s By clicking on this menu item you will display any graphics or pictures that you may have pasted into fields on your geoFile document NOTE A hide pictures menu item appears in the file sub menu when you have graphics already displayed in your geoFile document By hiding pictures until you need to see them you will speed up the overall operation of the geoFile program close G By clicking on this menu item you will close the file that you are working on and return to the Create Open Quit dialog box preview G 0 By clicking on this menu item you will display a preview window that lets you look at
44. C By clicking on this menu item after having selected a field you will delete that field s field name delete By clicking on this menu item after having selected a field you will delete that entire field from your form 9 9 geoFile Reference TYPE SUB MENU geos file edit options i field AWE display comment field text field comment field By clicking on this menu item after having selected a field you will turn that field into a comment field A comment field is simply decoration in your form It has no field name and you can not enter data into it You can however paste text or a graphic into a comment field This text or graphic will appear in any print out of your form Some good ways to use a comment field are as a title for a form or to place a logo on a form NOTE When you paste a graphic into a field the field automatically becomes a comment field number field By clicking on this menu item after having selected a field you will turn that field into a number field Any field that you want to store numerical data in should be designated a number field A number field will be stored sorted and recalled numerically rather than as a text field is recalled which is alphabetically text field By clicking on this menu item after having selected a field you will tum a field into a text field NOTE All fields are text fields until you designate them number or comment fields DISPLAY SUB MENU
45. Commodore computer 64 64c or 128 running in the 64 mode e one Commodore disk drive 1541 or 1571 GEOS Graphic Environment Operating System software version 1 2 or later an input device such as a joystick or mouse the geoFile package which includes the program diskette and this manual e one blank formatted DS DD double sided double density diskette Before you Begin 2 2 c E E E e iL EE E E E LL L GE L 111 11 1 141 1 1 1 1 1 1 1 3 The following optional equipment items are recommended so that you can take full advantage of the power and versatility of geoFile This optional equipment is not however necessary to the operation of geoFile o a GEOS supported printer that is properly connected to your Commodore computer This will allow you to print out the forms that you design with geoFile A list of GEOS supported printers is included in your GEOS User s Manual an interface card or geoPrint Cable if you are planning on using a non Commodore compatible printer to print out your GEOS documents geoPrint Cable is a parallel printing cable that makes printing your GEOS documents fast and easy a RAM expansion unit REU With an REU the operating speed of geoFile and other programs is greatly increased Also you will be able to dedicate all of the disk space on the disk in your disk drive to your data base
46. Design Forms 4 26 1 ES qe CE x E Tur o Li 41 1 J J J 4 1 J 1 JA 1 1 4 1 1 1 1 1 111 pe i display TITRE 9669690990600600909099999999 e9 990606099090609090999009999 9 a 010000000086 Vo Areas 0000000000000 CLIO OCO 0 4400040404 96990099069006099909 906 090090609900990999909 Click on the New icon Type the name Address Labels into the dialog box that appears 00000000000000000090090008 0 0 06000 06 06 0 06 0000 00 0 HEHEHE OOOH ECHOES 4000000000014 y 00000000004 00000000100 00000 0000000000000 54464556454556564455 05505095 5 4 Oc Press RETURN A form like your Master form appears but with the name Address Labels enclosed in brackets in the title bar 4 27 Design Forms lt Address Lal b PEE 000006 0 0 0 0 0 0 000 A CAZZZAZAZZZAAZAZZZAZZAAZI
47. around on your form Try clicking on the window and moving it to a different portion of your geoFile form Click once to view this new portion Try creating some fields in this portion of the form After you are done click again inside of the position indicator and move the window back to the upper left hand corner of your form When you click again you should see that portion of the Address Labels sub layout that contains the Last Name field After this try moving the position indicator itself by clicking on its handle and dragging it to a different place on your form page Notice that wherever you move the indicator on the form page the handle is always visible You can also remove the position indicator completely by clicking on the hide indicator menu item in the display sub menu You can bring the indicator back by clicking on the show indicator menu item which appears in the display sub menu 4 29 Design Forms Another way to move around your form is to use the scrolling feature of geoFile Try this feature out by moving the pointer to the edges of the screen and observing what happens Stop scrolling by moving the pointer back toward the middle of the form page Finally click on the preview menu item in the file sub menu to bring up the viewing window Notice that you are now looking at your entire form and not just at the visible portion that you have been working on Click once in an empty portion of the viewing window a
48. forms with the same form design can be added to your data base allowing you to store different sets of related information When you add a new form to your data base the previous form that you were working on is saved along with any information that you typed into the fields of that form Each form that you create is sorted alphabetically or numerically for number fields in the data base as soon as it is saved The sorting of your forms is depends on the sort field that you designate when you design the form You add new forms to your data base by clicking on the new form menu item in the form sub menu LOOKING THROUGH YOUR FORMS You can look through the forms into which you have entered data You can either go forward or backward alphabetically or numerically through the forms that you have saved Look through the forms that you have saved by clicking on either the next or the previous icon located at the top of your form page The next icon is the right pointing arrow at the top of your form page The previous icon is the left pointing arrow These icons are visible when you are in the data entry mode STEP BY STEP INSTRUCTIONS ENTER THE DATA ENTRY MODE To enter the data entry mode 1 Click on the options menu item in the command menu A sub menu appears 2 Click on the data entry menu item in the options sub menu You will see a form layout on the screen that is the same as that which you created in the form design m
49. geos i file i edit i options field type Ef grid background hide indicator align on grid background By clicking on this menu item you will display the geoFile grid background geoFile Reference 9 10 C O C i E EE EE E EL UL EE Jl 1 1 J 1 111 J 1 1 1l 3331 gray background By clicking on this menu item you will display a plain gray background on the screen without the grid white background By clicking on this menu item you will display a plain white background on the screen without the grid indicator off on By clicking on this menu item you can either display the page position indicator or remove it from the screen align on off By clicking on this menu item you can either align your fields with the grid background or not DATA ENTRY MODE FILE SUB MENU Same as in FORM DESIGN MODE EDIT SUB MENU Te cut By clicking on this menu item after having selected a field you will cut the data item out of that field You can then paste that item into another field in your data base copy By clicking on this menu item after having selected a field you will copy the data item in that field You can then paste that item into another field in your data base paste By clicking on this menu item after having selected a field you will paste a text only item into that field The text item is
50. ocecocrprprtbbb AE DA uo pala J NOTES NOTES C C q DDEDELDDDDDDDDDDDDDDDDDDD m mem ne os pone Y 7111 11711 11 1 11011 1 1 01 1 1 1 11 14 Te 1 1 1 1 1 1 1 1 1 1 1 1 1 11 1 1 e J b
51. of the field outlines and field names that I have on my Master form Yes You have the choice of printing any of the field names or field outlines or boxes in your form that you wish 2 Can I move fields around the form page while I am in the print mode of geoFile No You can only change the layout of your form in the form design mode of geoFile 3 Can I print more than one form per page Yes You can manually or automatically pack your print out to include more than one form per page 4 Can I print out my data base information in special formats like mailing labels and index cards Yes You have the option to print out the information in your data base to mailing labels index cards or onto computer paper We have even included an example file on your geoFile diskette that shows a layout to use that will print out to standard label format 1 inch PRACTICE FOR CHAPTER 8 After reading about printing in geoFile you should practice with the different commands and options to see how they work For the examples below use the Master Form Customers and the sub layout Address Labels that you created in Chapter 5 First of all be sure that you have correctly connected a GEOS compatible printer to your computer A list of compatible printers is located in your GEOS User s Manual along with a list of the printer driver files that must be used with each of those printers Any additional printer interface that you might need is also
52. of the fields in your form NOTE Initially all of the field outlines or boxes are printed print no boxes By clicking on this menu item you will print none of the field outlines of the fields in your form PRINT SUB MENU print display print all forms print selected forms print current fom G print blank fom amp 400000000000000000000000000000000000000000000000000009 geos file f options i field print all forms By clicking on this menu item you will print out all of the forms in your data base print selected form By clicking on this menu item you will print out only those forms that have been recalled in a search operation print current form By clicking on this menu item you will print out the currently displayed form print blank form By clicking on this menu item you will print out a blank form a form with no data geoFile Reference 9 14 Li E LERT Xs Li L1 E C LL LL o EE E pack forms By clicking on this menu item you will automatically print out the maximum number of your forms that will fit on an 8 1 2 by 11 inch sheet of paper DISPLAY SUB MENU 4 dl J d Same as in FORM DESIGN MODE no align on off menu item JJ 1 JI 1 13 J 41 4 1 J 31 J 9 15 geoFile Reference J JAFAR 7 7717 7 80 oo A nano 9 16 geoFile Reference 111333 d J
53. on your form that appears above the line will be printed out If any of your fields are cut off by if they appear below the line on the preview window they will not appear in your print out If you want geoFile to automatically print out as many forms as are possible on a single page click on the pack forms menu item in the form sub menu You can un pack your form by clicking on the minus sign icon PRINT ALL SOME OR ONE OF YOUR FORMS The print sub menu has menu items in it that let you choose which forms in your data base to print If you want to print out all of the forms in your data base click on the print all forms menu item To print only the forms that have been recalled in a search operation click on the print selected forms menu item If you only want to print out the form that is currently displayed click on the print current form menu item Once you have clicked on one of these options the print dialog box appears asking you if you want to print out your data in columns with the field names across the top column headers or if you want to print to labels index cards or onto computer paper Printing Forms 8 4 T E EE E CE K E EJ E E EL CH E 0 E 4 1 1 4 1 1 1 1 1 4 4 J 1 1111 PRINT A COLUMN HEADER If you want to print a column header listing all of your field names at the top of a columns of data design a sub layout with y
54. on top of it saying geoFile installed NOTE This dialog box will appear only once the first time that you open the geoFile application 5 Select OK to retum to the deskTop Your geoFile disk is now installed MAKE A SECOND COPY OF YOUR GEOFILE DISKETTE You should make copies of your geoFile disk in case you should ever run into problems with the original disk If you are using one disk drive 1 Open or double click on the DISK COPY utility program icon located on side B of your geoFile diskette to run the program The screen will tum blue to indicate that you are in the BASIC mode 2 Follow the directions that appear on the screen The source disk is the disk that you want to copy The destination disk is your new copy If you have two disk drives First set up your system to use two disk drives as described in your GEOS User s Manual With your geoFile disk in disk drive A and your destination or new disk in disk drive 8 1 Click on the copy menu item in the disk sub menu The disk copy menu item is included with the V1 3 of the deskTop Before you Begin 2 4 COE EPA re Eds EE E D 1 1 1 41 1 1113234121 1 2 Follow the directions that appear on the screen The source disk is the disk that you want to copy The destination disk is your new copy The two methods outlined above are the only safe ways to produce extra copies of your appli
55. part of the form that you are currently viewing The solid black box on the right hand side of the indicator is a handle that can be used to move the position indicator to a different place on the form page The command menu The command menu lies across the top of the form page above the position indicator Each item in the command menu when it is selected will cause a sub menu of geoFile commands to appear 4 3 Design Forms The title bar The title bar lies across the top of the form page to the right of the command menu The filename up to 16 characters that you have given your geoFile document appears in the title bar When you change the filename of a geoFile document the new name will appear in the title bar OVERVIEW All of the information that is stored in your data base is contained in fields on a geoFile Master form You design a Master form in three steps First you create fields Then you give names to the fields and finally you choose the sort field You can also create up to 15 sub layouts for specialized purposes Sub layouts are made up of portions of the fields in your Master form WHAT ARE FIELDS Fields are rectangular areas or boxes that you create right on your form page Fields contain the information that you want to store in a data base There are three parts to the fields on your form the field outline the field name and the data that you want to store under that field name CREATE A MASTER FORM
56. should practice opening up geoFile documents from the deskTop First place your geoFile diskette label side up in the disk drive and open it You should see the geoFile program icon on the deskTop that appears Double click on this icon to open up the geoFile application When the Create Open Quit dialog box appears click on the Create icon to create a new geoFile document Create Icon EE EE EE CT D C C Type in the filename Practice File when the program asks you to RETURN key In a few moments the 1140444006 Select Option existing document to 64199 14404 00000 00006 new document 44440 0000004 000000 000 0 00000 0 0 000000000 40000 0000000 00 0000000400 O 0 0 4
57. size and shape of fields Yes You can change the size and shape of your fields at any time while you are in the form design mode of geoFile What is the largest size field that 1 can have on my form 8 1 2 by 11 inches is the largest size field that you can create on your form This is also the largest form size How long can a field name be 16 characters maximum You can use any characters that you wish to in a field name Can any one of the fields on my form page act as the sort field Yes Any one of the fields on your form can act as the sort field Can I turn off the geoFile grid background Yes If you do not want to see the geoFile grid background you can turn it off Can I move to another part of my form page any way other than by moving the pointer to one of the screen edges Yes You can use the position indicator to move quickly around your form page or you can use the page preview 417 Design Forms PRACTICE FOR CHAPTER 4 It will be important for you to practice creating fields naming them and moving them around your form page so that you can become familiar with this aspect of geoFile operation Open up the geoFile document called Practice File that you created in Chapter 3 Place the pointer under the position indicator Click once to set the comer of the field and drag the pointer across the screen until you have created a field that is about 2 by 10 grids in size Design Forms
58. that share certain data items see Chapter 6 Now you can delete information in a selected field by pressing the key one time for each character that you want to delete Once you have deleted the unwanted information simply type new information into that field You can delete all of the information stored in the currently displayed form by clicking on the clear all fields menu item in the field sub menu Changing Information 7 2 LL LL C CL t 1 ES L 1 C E J 1 1 11 J 4 1 11 2 4 J 1 J Jl o 1 3 2 AUTOMATICALLY UPDATE INFORMATION Use a search and replace operation to automatically update or change information in your data base You can change one data item at a time or more than one You can change the data items in only the form that you are currently viewing and working on or in all of the recalled forms in your data base You can use conditionals or wild card characters in your search data items for a search and replace operation just as you use them in a simple search operation Automatically updating information in your data base form can be much faster and more accurate than updating that same information manually The key to automatically updating or changing the information in your geoFile forms is the replace with character or the character Basically when used in a search data item the character tells the program to rep
59. the preview menu item in the file sub menu A preview window appears showing you the overall layout of your form 3 Click once outside of the preview window to continue working PRINT FIELD OUTLINES geoFile will normally print out all of the outlines of the fields on your form To not print out a field outline 1 Click once inside of the outline of the field to select it A selected field s outline appears thicker than the other field outlines on your form 2 Click on the field menu item in the command menu A sub menu appears 3 Click on the print the box menu item in the field sub menu The selected field s outline now appears thinner than the other field outline to indicate that it will not be printed An asterisk next to the print the box menu item in the field sub menu means that the box will be printed To delete all of the field outlines from your print out 1 Click on the field menu item in the command menu A sub menu appears 2 Click on the print no boxes menu item in the field sub menu When you print out this form none of the field outlines will appear Printing Forms 8 6 EXE EE ey de 1 E E Y LI LIDL 41 1 Jd 1 1 2 Jd 1 1 j Me oe J 1 1 Jd Jl 1 J NOTE You can reverse either of the above actions and print the boxes after all The print the box menu item appears in the field sub menu after you have
60. the same disk and side that contains your geoMerge application NLO Mode Click on the NLO button to choose the near letter guality mode This mode can be used with letter guality printers This mode does not produce different fonts and styles but it will produce the same formatting that appears on the screen Pictures or graphics cannot be printed in this mode To use this mode all text must be in the Commodore 10 font The Commodore 10 font is supplied on your geoFile diskette A few printers have different page lengths for NLO printing than for high guality printing Selecting the NLO spacing menu item from the page sub menu causes the NLO page length to be used The only time that you should use NLO spacing is when you print in the NLO mode NOTE NLO mode does not work with the early versions of the printer driver files Be sure to use the version 2 0 printer driver files supplied on the back side of the geoFile disk for NLO printing The From Page and To Page boxes allow you to print a part of the file Normally the entire file is printed To change the pages that are printed out click inside either of the boxes and enter a new value The Single Sheet and Tractor Feed buttons allow you to print with regular continuous printer paper or with single sheets fed in one at a time geoMerge will stop after printing each page if Single Sheet is selected so that you can insert a new sheet Click on the OK icon in the dialog box that ap
61. to start the search and recall operation geoFile will recall those forms that meet all of the conditions that you define in your search form Recalling Info 6 8 am REN i d 11 E dE Berry d E LB ue EIL E 1 1 3 l 1 J J J 7 11 J 1 1 J 11111 To recall forms in your data base that have a data item or items whose value is less than or equal to a value that you define in your search form 1 Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field outlines 2 Type the characters lt into the selected field After these characters type in the value that you want geoFile to use in its conditional search through your data base 3 Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form 4 Click on the OK icon after you have defined all of the conditions of your search 5 Click on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those forms that meet all of the conditions that you define in your search form 6 9 Recalling Info To define two conditionals in the same field on your search form using the amp and character 1 Select a field in your search form by cli
62. while the REU itself holds the geoFile application a second disk drive 1541 or 1571 With two disk drives you will be able to copy files and disks more easily You will also be able to dedicate all of the disk space on one disk to a data base while the disk in the other disk drive contains the geoFile application a proportional input device such as geoMouse A proportional input device makes getting around in the GEOS world fast and easy e several blank formatted DS DD double sided double density diskettes for making work disks INSTALL GEOFILE You need to install the geoFile program by following the steps below before you can begin to create forms and data bases IMPORTANT Be sure to install geoFile using your own GEOS boot disk or the GEOS boot disk that will always be used with this geoFile disk Any geoFile work disks that you make from your original geoFile disk must also be used with this same GEOS boot disk 2 3 Defore you Begin You perform this installation procedure only once the first time that you open the geoFile program 1 Boot GEOS as described in your GEOS User s Manual 2 Close your GEOS boot disk 3 Put the geoFile disk label side up into the disk drive and open it 4 Open the file named geoFile by clicking on the geoFile icon and selecting the open menu item from the file sub menu You can also double click on the geoFile icon to open it The geoFile screen will appear with a dialog box
63. with geoFile is very flexible The program stores and organizes information in forms that you design anyway you want right on the display screen Once you design your form simply fill in the blanks One Master form contains all of the information that you want to store in your data base You can also create up to 15 sub layouts that can contain selected portions of your Master form that you can then easily view or print out No matter how you design these sub layouts or how many of them you have you will not affect your original form design or how geoFile stores and handles the information in your data base Finally updating or changing information stored in geoFile is fast and easy After learning a few simple commands you will be able to use geoFile to sort through retrieve and change if you wish any or all of the pieces of information you have stored in your geoFile forms USE GEOFILE WITH OTHER GEOS BASED PROGRAMS Since geoFile is GEOS compatible you can use it with other GEOS based programs geoWrite Create a Text Scrap from the data in your geoFile data base and paste it into a geoWrite document geoPaint Paste a graphic that you created with geoPaint into a field in your geoFile data base 1 1 Introduction geoMerge You can create form letters using the data contained in your geoFile forms geoFile can create a geoWrite document using the data in your data base You can then use this document as your M
64. 00 0100000090000 00000040000 Jl JJ 1 4 gt 6 e 9 0 0 4 0 0 0 0 0 0 0 0 0 0 0 99999999 0 0 co 0 0 0 0 0 0 100 040 0 0 0 0 0 0 0 9999999 99 0 0 99 0 0 AA 4 0 ee 00 40 4 0 0 0 9 9 9999999 9999 0 0 0 0 0 0 eee 0 0 0 40 0 0 9999 9 4 0 999 99999999 0 0 0 0 4 0 0 0 0 0 0 0 4 0 0 6 9999999999 4 OO
65. 00000 95 54554 5 55 s 00000000 0600 0 0 0 0 0 0 000000040 beet pos cessa pe tres RRE AEREA MNAE 4 ere eer ee ee N tee e 999999999 999999999 99999999 gt 995999999 9999999 e 9999999999999 6 9999999999999 999999999 999999999999 9 99 9 9 99 9 999999999999 9999 99999999 1000404444 te 909 tee 14 999999 0 00 0 9999999 00000000900 0000000090090 4 4 e 9 00000000000 00000000000 9
66. 0000000 0000000000 0 0660000 00 00000000 0600000 6 0 00040000 0000000 0 0 0 044404090 060000 0 00 0 0 00 0 d 9 000 0000000 000 000 0 0 000 00060 00 0 0 0 000 0000000 600600000 06 00 0 00 0 I 0 0 000000000 49 4 999999999 Now you can arrange these remaining fields on your form in an address label format like the one illustrated below This is a form design that you can use to look at or print out address labels that are based on the information contained in your Customers data base Data Entry After designing this sub layout retum to your Master form Customers by clicking on the change layout menu item in the file sub menu and then selecting Customers from the dialog box that appears While you are in the form design mode of geoFile select the Birthday field by clicking once inside of its outline Define the Birthday field as a number field by then selecting the number field menu item from the type sub menu This will be important later in the next chapter Now get into the data entry mode of geoFile by clicking on the data entry m
67. 0040 000000000014 Car Style e Purchased ese sees e 00000000004 000000006 000 0 0 00 0 0006 0000006000000 HHS E 000006000000 0 0006 0 00 0 0000 0000000000004 Recalling Info 6 14 L CLL LELE GC X5 LECL L CL 1 L 1 3 J J J J ay J SJ 1 lol As an example of a search operation that you could perform on your customer list try to recall all of the forms in your data base that have a Birthday on February 17 To do this type 0217 into the Birthday field on your search form Defining Search Last Name 0000000000000000000000004 Telephone 4 4 Address 4 4 EER tnn 4 000006 0000 000000 00000004 00000000004
68. 1 L Li Li EE 1 D H L D L i x 4 a x Ci tI Jd 111 J 1 1 1 1 1 I 4 1 J 4 1 i 3 1 1 CHAPTER 4 HOW TO DESIGN GEOFILE FORMS INTRODUCTION Forms make up the foundation of your geoFile data bases The information and data that you want to store sort and recall is contained on forms that you design yourself on your screen Chapter 4 contains the information that you need to design geoFile forms OBJECTIVES After reading Chapter 4 you should know e The major features of the geoFile form page e How to create Master forms and sub layouts What a field is and how you create them on your form e How to move fields around copy them change their size and shape or remove them from your forms How to name your fields How to choose a field to be your sort field How to change the way geoFile looks on the screen e How you can move around your form page to look at or work on different parts of your form KEY TERMS form Master form sub layout form page grid background position indicator command menu title bar field 4 1 Design Forms KEY TERMS cont field outline field name move tab re size tab sort field scrolling sub menu form design mode WHAT IF 1 What are the three steps in designing a geoFile form 2 What is a field 3 Can I move fields aroun
69. 2 text field 9 9 rename 16 9 1 text 86 1 1 1 2 replace with character 7 3 7 5 9 18 9 5 title bar nnn 4 3 4 4 replacement 9 6 171761561 6 10 5 U ODt ODS 7 3 7 5 update information 7 2 9 5 manually 7 2 7 4 re size field 4 54 12 automatically 7 3 7 5 4 17 PAD 4 5 9 5 run GEOS 3 2 3 3 INDEX CL Lee EE EE TEE EA C CE E Era E dE mm V viewing window W What if A white background off on E wild card character m WOTd wrap m workdisk geoFile m Writer s Workshop mm m E na 5 E E E E E I 1 3 4 7 4 8 4 14 9 11 64 65 6 12 6 13 9 6 10 12 2 3 3 5 9 6 INDEX INDEX FOR CUSTOMER SERVICE CALL 415 644 0890 PACIFIC STANDARD TIME Carr LE LT Ed mM EL E DEE Es do eae 5 J J J 1 J J 1 J 1 1 1 1 di 1 BERKELEY SOFTWORKS Software 2150 SHATTUCK AVE Problem Report BERKELEY CA 94704 Name Street City State Zip Phone Date Instructions
70. 600 0 0 0 0 0 00000 0 0060600006006 6 0 0 006 0 000000064 0 0 0 60006 0000 0 0 0 0 0000000000040 E 0 0 000 0 000 0 0 00000000 E 0 0 000 0 000 0 00 0000000000000 AASZZZZZZZZAZZZZZZAZZZZZAZZZAZZAZZAZAZAMZ I E E 0000 0 000 0 0 0 0444 14449 444444 4 99 9999999 B Pack as many address labels on your print out as possible by clicking on the icon until the top dividing line appears just underneath your lowest field in the preview window COL g os i file j options field print sd E Address Lab pem re pee es EE NAU EED j 608 C 2 Paa e e renne YY Y yy YY H ti H 00000000606 000000000 000000000 0000000000400 000000000000 000000000006 0000000000900 0000009000000 0000000000006 E E E E E E E EEEE 60000006 6000000060000 0000000000000 HO 00000000000000900000 0 60600000 0000000000 SEG L Ls You can automatically pack forms on your print out by clicking on the pack forms menu item in the form sub menu ES E Printing Forms 8 14 L J 333 J JJ J 1 J 1 1 I J Jl 1 J 41 1 1 J 2 Now print out al
71. 94 9 4444 e tee 14040 1404 1404 1 deed 41 1614 deed tee 0006 994 9 440 6 40 144 toet 14494 69 140400000 000 0 40000090 14000 eee deed 4140049 00000 144 1494004 10 49 tee 00000 140404 00000 4 04 tee tee tee 00 to tee eee sto tee tee 4400 teel EER 4004 4999 ooo 440 eee 1 61 eo deed ooo 9 tee 1440 ooo 60 eee 6 tee 144 eee 0000000009006 4 18 4 tee 0 4 4 90 94 LLLA te 90
72. 9999999999 9 9 40 00 0 0 4 0 4 9 6 rr 0 9 00 oee o 0 40 0 0 0 0 0 4 23 Design Forms Click on the delete menu item in the field sub menu The field that is selected in this case the larger of the Last Name fields 0000000000006 4000000000000 0000000000000 I 0600099000006 0000000000006 000000000 0 0 ei 000000000000 000000000000 0600000000000 0000000000000 000000000000 0000600600000 0000060000600 06 000060 0 0 00 044444444 0000000000000 006000 0 0 60 4040404044 006060 0060 000606 0 00000006 6
73. AT IF 8 11 PRACTICE FOR CHAPTER 8 20000 6 7 HAHA yo qd 1 qa J JJ J 1 J d J J 1 1 1 1 CHAPTER 9 GEOFILE REFERENCE 9 1 OVERVIEW 9 3 APPENDIX A GEOFILE DICTIONARY OF TERMS 9 7 APPENDIX 8 GEOFILE MENU ITEMS 9 17 APPENDIX C USE GEOFILE WITH OTHER GEOS APPLICATIONS CHAPTER 10 GEOMERGE 10 1 INTRODUCTION 10 1 INSTALL GEOMERGE 10 2 GEOMERGE TUTORIAL 10 6 MERGE FORM DOCUMENTS 10 11 MERGE DATA FILES 10 13 USING A MERGE DATA FILE WITH A MERGE FORM DOCUMENT INDEX JIo 9 300 9 0 1 3 JMJ 1 J Jl 1 J qJ d 1 qJ 1 2 CHAPTER 1 INTRODUCTION TO GEOFILE WHAT IS GEOFILE geoFile is the GEOS Graphic Environment Operating System based filing and data base program A data base is a way to organize large or small amounts of information in such a manner that retrieving and sorting the information you want is easy efficient fast and reliable With geoFile you can store recall and analyse all kinds of information from client records and invoices to inventory lists and investments You can even keep track of your recipes or a stamp collection making geoFile perfect for your information handling needs either at home or in your business And because geoFile is GEOS compatible you will be using the same easy to learn and use graphic environment that you are already familiar
74. Any Town PA 19152 5 Dear John Thanks for the check Second Document 67 Carl Greenskeeper Li 141 Country Club Drive ser Chicago IL 60610 Em Dear Carl E Thanks f th heck anks for the check SANT GEOMERGE PRINTING OPTIONS Select either high draft or NLQ printing mode depending on the NS format that you want to use High Quality Mode Click on the high button to choose the high quality mode 6 This is the default and recommended mode for geoWrite geoMerge output The high quality mode produces all of the fonts and styles in the same format as they appear to you on the screen EM RI GEOMERGE 10 14 J 1 1 J J d J J J 1 1 1 J 4 3 1 J dd 4 1 4 JJ Draft Ouality Mode Click on the Draft button to choose the draft guality mode This mode does not produce different fonts and styles and will not produce the same formatting as that which appears on the screen The draft guality will however print much faster than the high guality mode Use this mode to get guick rough drafts of your document Pictures or graphics cannot be printed in this mode NOTE Draft guality mode does not work with some early versions of the printer driver files Be sure to use the version 2 0 printer driver files supplied on the back side the side without the disk label of your geoFile diskette for draft guality printing Copy the file that you need onto
75. CREATE A FIELD You create a field by clicking once on the form page and then dragging or moving the pointer across the form page until you have created a field that is the size and shape that you want Click again to set the size of the field You can create up to 64 fields on a geoFile form the individual field sizes are not too large NAME A FIELD Field names are typed into a selected field a selected field has a thick black border after it has been created You select a field by clicking once inside of its outline A selected field has a thicker border than other fields The field name identifies a field Field names are the key to how geoFile sorts and stores your data After you have named a field click outside of the field outline to de select 1t Design Forms 4 4 p reg L ES EE LL LO LL Es EE mi LE E 1 i J Jj J I J J J I J J 1 1 1 1 J J HOW TO MOVE A FIELD After you have created a field on your form you may want to move it around in order to position it correctly or just to see how it might look in a different place on your form A field can be moved around on the form using the move tab The move tab appears in a field after it has been given a field name Any data that is in a field and its name will move along with the field You can move a field by clicking once on its move tab A set
76. File forms In a regular search operation the program searches for and recalls those forms that match the data items that you type into the fields of your search form For example if you type Smith into a field called Last Name in your search form geoFile will recall all of those forms in your data base that have Smith as the data item in the Last Name field You can also have the program match the data in more than one field at a time You define a search data item by typing it into a field in your search form PERFORM A SEARCH After you define the data items in your search form that you want the program to search for in your data base and click on the OK icon Now click on one of the search icons that appear at the top of your search form page after you have clicked on OK icon The search icons are located at the top of your search form The icons look like a face looking to the left and a face looking to the right By clicking on the left looking face you will search backward through your data base Click on the right looking face to search forward through your data base Recalling Info 6 2 E T L L DIE cocooce 11111111 J J 111 7 1 1 111 EN When the search operation is complete the first form that geoFile finds is displayed on the screen You can look through these recalled forms by clicking on the next form icon the right po
77. GING YOUR GEOFILE FORMS n 5 1 INTRODUCTION 5 1 OVERVIEW E 54 ENTER THE DATA ENTRY MODE 5 3 SELECT A FIELD m 5 4 TYPE INFORMATION INTO A FIELD 54 MOVE A FIELD WITH THE CRSR KEYS mr 54 ADD MORE FORMS TO YOUR DATA BASE 54 LOOK THROUGH YOUR FORMS 5 5 ANSWERS TO CHAPTER 5 WHAT IF 5 5 PRACTICE FOR CHAPTER 5 pem m 11 Ed EN Ed ER Ed uz E ae tI Jd CHAPTER 6 RECALLING INFORMATION m 6 1 INTRODUCTION 6 1 OVERVIEW z 66 ENTER SEARCH MODE AND CREATE A SEARCH E FORM m 6 6 HOW TO USE A SEARCH FORM TO PERFORM SEARCHES AND RECALL FORMS 6 6 CONDITIONAL SEARCHES 6 12 USE WILD CARD CHARACTERS E 6 14 ANSWERS TO CHAPTER 6 WHAT IF 6 14 PRACTICE FOR CHAPTER 6 es CHAPTER 7 CHANGING INFORMATION 7 1 INTRODUCTION 7 2 OVERVIEW 7 4 ENTER DATA ENTRY MODE 7 4 MANUALLY UPDATE INFORMATION 7 5 AUTOMATICALLY UPDATE INFORMATION d 7 6 REPLACEMENT OPTIONS o 7 6 ANSWERS TO CHAPTER 7 WHAT IF JE 7 7 PRACTICE FOR CHAPTER 7 CHAPTER 8 es PRINTING GEOFILE FORMS 8 1 INTRODUCTION E 8 2 OVERVIEW 8 6 ENTER THE PRINT MODE um 8 6 PREVIEW YOUR FORM LAYOUT 8 6 PRINT FIELD OUTLINES m 8 7 PRINT FIELD NAMES 8 7 PRINT A BLANK FORM m 8 8 PRINT MORE THAN ONE FORM PER PAGE 8 8 PRINT ALL SOME OR ONE OF YOUR FORMS E 8 9 PRINT TO LABELS INDEX CARDS OR COMPUTER PAPER mia 89 PRINT COLUMN HEADERS 8 10 PRINT YOUR FORM m 8 11 ANSWERS TO CHAPTER 8 WH
78. HE HEHE es EEE DONS re re Ass CSA 0 40 464 0000000000 o Car Style sedan JPurehased 6 86 0 0o 4944944944 4 00000000004 IN AP 68698 6000000000041 n AAA oe Now look through the forms in the Customers data base by clicking on the left or right pointing arrows located at the top of the form page Notice how your forms are stored in your data base namely alphabetically by last name They are stored and sorted this way because you set Last Name as the sort field Data Entry 5 8 E rerEere ree 1 EL Li LE DL EL ODEDE LOL 1111113 J 4 J Jl ol 1313 J 4 1 1 11 2 1 1 CHAPTER 6 RECALLING INFORMATION INTRODUCTION Chapter 6 contains the information that you need to search through your geoFile forms and recall the data that you want OBJECTIVES After reading this chapter you should know how to e Enter the search mode of geoFile e Create and use a search form e Perform a conditional search e Use wild card characters in a search operation KEY TERMS search form conditional search wild car
79. Hd 1 1 J A dl Jd J J JJ J J J J 1 11 1 1 GEOFILE DATA FILING SYSTEM FOR USE WITH GEOS cr PPP EDP ERG OE PEPPER ED RR red ip conie tiunt ut GYW UY WYD DY ik P Y pa EE e AAA Y a CDC AFF pata OS HE NOA FOR THE COMMODORE 64 64 AND 128 COMPUTERS Update Policy To participate in Berkeley Softworks update service fill out and return the geoFile Registration card enclosed in this package Registered users will be sent notices outlining the procedure for obtaining updates and revisions License This manual and software are copyrighted by Berkeley Softworks and are intended for use on a single machine You may not copy this manual or software whole or in part except in the normal use of the software or to make a backup copy You may not make copies to lend rent or lease to others You may transfer this program and license it to another if 1 all of the materials purchased including backup copies are sold given or loaned to another person and 2 the transferee agrees to be bound by all the terms and conditions of this agreement The software program s and manual in this package are provided as is without warranty of any kind either express or implied including but not limited to the implied warranties of merchantability or fitness for a particular purpose Warranty Berkeley Softworks warrants that this product is free from defects in materials and workma
80. Now click on one of the search icons All of the forms of your customers that have a last name that starts with the letter S will be recalled 19 Top 3t 9 696999 99999069999999994 0 00 006 0 0 0 6 06 00 00000004000 5 555 1 0000000000 2 68698 00000900000 000000400900 ARA rara isthday bei PO es 1040404440 Car Style sedan Puichased 6 86 6 86 156568 caras 6 a 69999990699999099999699906999999999999 9 s Recalling Info 6 16 En C Es do wu ET EEL E EE Ex E J J If instead of the first example above you had typed the following into the Birthday field 021 d 2 all of the forms with
81. R m GEOS BASED PROGRAMS 1 2 HOW TO USE THIS MANUAL e 1 4 HOW TO GET HELP CHAPTER 2 BEFORE YOU BEGIN 2 1 INTRODUCTION 2 2 OVERVIEW 2 2 WHAT YOU NEED TO RUN GEOFILE 2 3 INSTALL GEOFILE Mil 24 MAKE A SECOND COPY OF YOUR GEOFILE DISKETTE 2 5 GEOFILE WORK DISKS is a 2 5 MAKING A GEOFILE WORK DISK 2 6 ANSWERS TO CHAPTER 2 WHAT IF n CHAPTER 3 BOOT GEOS AND OPEN GEOFILE m 3 1 INTRODUCTION 3 2 OVERVIEW E 3 3 BOOT GEOS AND OPEN YOUR GEOFILE DISKETTE 1 34 OPEN GEOFILE FROM THE DESKTOP OPEN A NEW DOCUMENT 3 4 OPEN AN EXISTING GEOFILE DOCUMENT 3 5 RETURN TO THE DESKTOP m 3 5 OPEN AN EXISTING GEOFILE DOCUMENT FROM THE DESKTOP m 3 5 ANSWERS TO CHAPTER 3 WHAT IF o 3 6 PRACTICE FOR CHAPTER 3 E Jd od Ed A d 1 y E sa m CHAPTER m HOW TO DESIGN GEOFILE FORMS E 4 1 INTRODUCTION 4 3 GEOFILE FORM PAGE 4 4 OVERVIEW 4 10 CREATE A MASTER FORM 4 10 CREATE A FIELD 4 10 TYPE IN A FIELD NAME Mm 4 11 MOVE A FIELD 4 11 COPY A FIELD E 4 12 CHANGE THE SIZE OF A FIELD 4 12 REMOVE A FIELD 4 12 CHOOSE SORT FIELD 4 13 SAVE A MASTER FORM 4 13 USING SUB LAYOUTS 4 13 CREATE A SUB LAYOUT 4 14 OPEN AN EXISTING SUB LAYOUT E 4 14 CHANGE THE SCREEN APPEARANCE 4 15 AUTOMATIC FIELD ALIGNMENT RS 4 15 MOVE AROUND YOUR FORM 4 17 ANSWERS TO CHAPTER 4 WHAT IF A 4 18 PRACTICE FOR CHAPTER 4 si CHAPTER 5 DATA ENTRY AND MANA
82. RN NOTE A data entry may be up to 200 characters long and may include several lines of text as long as 08 is not pressed within the data entry for long data entries let the word wrap create new lines IMPORTANT Each data record must have corresponding data entries or blank lines for every line in the label record In other words each record following the first must have the same number of lines in it as has the first record Whatever characters appear in the first data entry in your data file will be substituted for the first label in the label record wherever that label appears in your merge form when you make a print out The second data entry which follows immediately after the first entry in your data file is substituted for the second label entry in the label record wherever that label appears in your merge form and so on in a similar fashion for all of the labels in the label record A blank line a RETURN on a line by itself in the data record tells the merge program to substitute a blank for the corresponding label in the label record wherever that label appears in your merge form In other words each data record must have corresponding data entries or blank lines for every line in the label record An asterisk on a line by itself indicates the end of the data record The line following the asterisk is the first line of the next data record in your data file Your data file may contain as many data records as you
83. U C J J d 3 JI Jd 41 J d J JJ 1 4 1 SJ 31 J J in all forms replace By clicking on this menu item when you are performing a search and replace operation you will make the 7 in all of the forms in your data base DISPLAY SUB MENU Same as in FORM DESIGN MOLDE no align on off menu item PRINT MODE FILE SUB MENU Same as in FORM DESIGN MODE OPTIONS SUB MENU Same as in FORM DESIGN MODE FIELD SUB MENU geos i file i options EDE print i display E print field name print a all field names print no field names print the box 77 print c all boxes mE print nc no boxes print field name C By clicking on this menu item after having selected a field you print that field s field name NOTE Initially all field names will be printed print all field names By clicking on this menu item you will print all of the field names that are on your form NOTE Initially all field names will be printed 9 13 geoFile Reference print no field names By clicking on this menu item you will print none of the field names that are on your form print the box By clicking on this menu item after having selected a field you will print that field s field outline or box NOTE Initially all of the field outlines or boxes are printed print all boxes By clicking on this menu item you will print all of the field outlines or boxes
84. Use this form to report software bugs hardware compatibility issues documentation enhancements or other suggested improvements Mail this form or a copy of it to Berkeley Softworks Software Title Type of Problem Hardware Compatibility Software Bug Documentation Bug Software Improvement Other Hardware Description C64 C128 Other Printer Disk Drive Printer Interface if any Peripherals Description of Suggestion or Problem Describe your problem or suggestion ab CoL OCE E ETE J 1 Jl 1 J 1 1333433 J 4 jJ gt BERKELEY SOFTWORKS Software 2150 SHATTUCK AVE Problem Report BERKELEY CA 94704 Name Street City State Zip Phone Date Instructions Use this form to report software bugs hardware compatibility issues documentation enhancements or other suggested improvements Mail this form or a copy of it to Berkeley Softworks Software Title Type of Problem Hardware Compatibility Software Bug Documentation Bug Software Improvement Other Hardware Description C64 C128 Other Printer Disk Drive Printer Interface if any Peripherals Description of Suggestion or Problem Describe your problem or suggestion Saree e EF E NOTES 6 C C rPr ordtrrprrttrrrrr
85. age boards GEOS and geoFile users can generally receive the most timely help and information In addition you will have access to programs and products from Berkeley Softworks that are offered through Q Link many of them free of charge Berkeley Softworks provides customer service by telephone but as the lines are often busy we also recommend that users write in to us detailing their ES problems All correspondence is answered promptly The Berkeley Softworks customer service address and telephone number appears on the EM back cover of this manual Lj LJ Lj Introduction 1 4 L 1 1 JJJ J 4 J 1 1 1 1 J 1 J J J 2 de CHAPTER 2 BEFORE YOU BEGIN INTRODUCTION Before you can begin to use geoFile you must read and follow the instructions in this chapter OBJECTIVES After completing Chapter 2 you will know What minimum equipment and software you need to run geoFile How to install the geoFile application program so that you can begin to work with it How to make a second copy of geoFile with the DISK COPY utility program using one or two disk drives e How to make one or more work disks to use with geoFile and the importance of making work disks for GEOS applications KEY TERMS GEOS RAM expansion unit deskTop install DISK COPY utility program boot work disk application program WHAT IF 1 Do I need more than one disk drive to run g
86. al change the name of your Practice File to Customers To do this click on the change layout menu item in the file sub menu Practice File should already be selected the name appears in reverse video 4 25 Design Forms geos i file edit options i field ty 5 Practice File Empty Fayot Empty feyost 6 4 40 4 4 999 E 0000000008 y 00 Vo 40000000006 6600000 0 0 6 000 0 0 000000600 Click on the rename icon in the change layout dialog box Another dialog box appears Type in the new name Customers This new name will now appear in both the change layout dialog box and in the title bar for your Master form field type disp Mas MAL Rd had tas TE bhd p Customers Empty fayoet Empty fsyout fg pur efa ve 4 sE of P 1 E 999410014944 4 4 9000000000014 0 6060060006 00 006 0 0 006 0 0000004 4 4555545 454 1 4 e Now create a sub layout called Address Labels by clicking on one of the Empty Layout items in the change layout dialog box
87. all all of those forms whose Age fields have data that is less than 30 and greater than or equal to 21 In other words you could recall the records in a personnel file of those persons you are between 21 and 29 years of age Actually you would recall all records which have an Age field data of between 21 0 and 29 999 6 3 Recalling Info USING WILD CARD CHARACTERS To increase the ease and flexibility of your searches in geoFile the program allows you to use three so called wild card characters in your search form the question mark the asterisk and the exclamation point geoFile does not interpret or read a wild card character in the same way as it interprets a regular character in a search form USE THE When the program encounters a in a field of the search form it will substitute any one character for the as it searches for the matching forms in your data base For example if you type the following into a field called Zip zip code in your search form 9470 Click on the OK icon and then on one of the search icons that appear at the top of the search form page geoFile will recall all of those forms in your data base whose Zip fields contain the data 94700 94701 94702 94709 Also any forms that have data in their Zip fields such as 9470A or 9470x etc will also be recalled USE THE When the program encounters an in a field of your search form it will substitute any one or more cha
88. all of the conditions that you define in your search form To recall forms in your data base that have a data item or items whose value is greater than a value that you define in your search form 1 Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field outlines 2 Type the character gt into the selected field After this character type in the value that you want geoFile to use in its conditional search through your data base 3 Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form NOTE Remember that you can combine more than one conditional in a search operation by typing the conditionals into different fields on your search form 4 Click on the OK icon after you have defined all of the conditions of your search 5 Click on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those forms that meet all of the conditions that you define in your search form 6 7 Recalling Info To recall forms in your data base that have a data item or items whose value is less than a value that you define in your search form 1 Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field
89. any stairwell invitations as you wish to make go on to the next paragraph QUIT If you click on the NO icon you will return to the initial file dialog box where you can e load and print a different merge form or e exit the geoMerge program and return to the deskTop 10 5 GEOMERGE NOTE If you are using a two disk drive system you may click on the Drive icon to look at a list of the files that are on the diskette that is in the other disk drive If the file you want is on a different diskette than the one that is currently in the other disk drive click on the Disk icon The Disk icon appears after you have click on the Drive icon Now put the correct diskette into the disk drive when you are asked to do so by the dialog box that appears Remember that the geoMerge program will not allow you to exchange diskettes in the disk drive that the geoMerge program was originally started or run from MERGE FORM DOCUMENTS This section will explain how you can make merge form documents LABELS Any geoWrite document can be used as a merge form document Wherever you want a word or group of words to vary from printing to printing add a label with a suitable name The format for a label is as follows lt lt labelName gt gt C The lt lt gt gt symbols indicate to the program that this is a label and labelName represents any name that you choose to be the name for that particular label The label name cannot
90. associated with each of those fields command menu The command menu lies across the top of your geoFile form page Under each name in the command menu are sub menus that contain the operating commands of the geoFile application Commodore key The Commodore key on the keyboard is a special key which when pressed at same time that you press another key allows you to use various keyboard controlled commands These keyboard controlled commands are the same as some of the commands that you control through the sub menus The Commodore key looks like this G and is located in the lower left hand corner of your keyboard conditional search A conditional search is a search through your geoFile data base that you want to meet some condition greater than not equal to etc that you indicate or define in a search form Create Open Quit dialog box This is a dialog box that appears on the screen when you open or run the geoFile application This dialog box contains the commands that you can use to create a geoFile document open an existing document or return to the deskTop 9 3 geoFile Reference D data entry mode The data entry mode is the operating mode of the geoFile application where you enter or type information into your form deskTop The deskTop is the user interface the way that you work with the system for GEOS The files that you store on your diskettes using GEOS appear on the deskTop as icons or pictures You use the deskTop
91. ate information in only one form at a time using a search and replace operation 7 1 Changing Information OVERVIEW Some information that is stored in your data base like a birth date is permanent and unchanging Unless you have made a mistake when you originally typed in information like this you will not need to change or update it However you must have the ability to change or update the information in your data base Most of the information in your data bases will be information that can change For instance even a customer s name could change Because of this you will want to know how to easily update or change the information that is stored in your geoFile forms You type or enter information into your data base while you are in the data entry mode of geoFile Information is changed or updated while you are in the data entry mode as well Updating the information in a form involves two steps First you search for the form that has the information that you want to change or update Then you can either manually change the information or by typing a special character into the search data items of your search form you can automatically change or update information MANUALLY UPDATE INFORMATION You can easily update information in your geoFile forms manually First recall a form either by paging through your forms with the arrow icons located at the top of the form page surface or use a search operation to locate fields
92. birthdays between February 10 and 19 would be recalled when you click on the OK icon and then on one of the search icons d 1 JJ J J J 2 Jl Jl Jl 6 17 Recalling Info Jl 1 J i E zu id 1313113 1 J ob J i J 111 1 1 1 J CHAPTER 7 UPDATING OR CHANGING INFORMATION INTRODUCTION Chapter 7 provides you with the instructions you need to update or change information in your geoFile forms OBJECTIVES After reading this chapter you should know e The two methods which you can use to update or change information in geoFile e How to create a search form so that you can automatically update information in your data base e How to use conditionals and wild card characters in search data items when you want to search for and update information e What the geoFile replacement options are and how to choose one e How to manually update or change the information in your data base KEY TERMS replace with character replacement option WHAT IF 1 Does the search form that I use to update information in my geoFile data base look different than the search form that I use just to locate that information 2 CanIuse the same conditionals in a search and replace operation that I use in a search operation 3 Can I upd
93. cations disks and to make work disks IMPORTANT If you have the BACKUP program supplied on your GEOS disk it should not be used to make copies of your applications disks or to make work disks Use the BACKUP program only to make backup copies of your GEOS boot disk GEOFILE WORK DISKS Besides making a backup copy of the entire geoFile disk the most important thing for you to do before you start to work with geoFile is to make at least one work disk You can make as many copies of the geoFile application as you wish It is these copies that you should use when you want to work with geoFile Your original geoFile disk should be stored in a safe place Use the original geoFile disk only if something goes wrong with one of your work disks The work disks that you make will contain the information that you want to store in a data base By combining geoFile with other GEOS applications and desk accessories you can customize work disks to suit your exact needs MAKING A GEOFILE WORK DISK There are two ways to make a work disk for use with geoFile or any other GEOS application e With the copy of your geoFile disk in the disk drive format a blank disk by clicking on the format menu item in the disk sub menu Then use the DISK COPY utility program to make an additional copy of the geoFile disk See Make a Second Copy of geoFile After you have made this geoFile work disk you can add files to or delete files from your new disk to suit yo
94. chosen not to print a field s box or outline PRINT FIELD NAMES geoFile will normally print all of the names of the fields on your form To not print out a field name 1 Click once inside of the outline of the field to select it A selected field s outline appears thicker than the other outlines of the fields on your form 2 Click on the field menu item in the command menu A sub menu appears 3 Click on the print field name menu item in the field sub menu The field name that you have chosen not to print appears with strike outs through the characters to indicate that it will not be printed An asterisk next to the print field name menu item in the field sub menu means that the field name will be printed To delete all of the field names from your print out 1 Click on the field menu item in the command menu sub menu appears 2 Click on the print no field names menu item in the field sub menu When you print out this form none of your field names will appear NOTE You can reverse either of the above actions and print the field names after all The print field name menu item appears in the field sub menu after you have chosen not to print a field s name PRINT A BLANK FORM A blank form contains no data and no field names It is a print out that just contains the field outlines To print a blank form 1 Click on the print menu item in the command menu A sub menu appears 2 Click on the print blank form
95. cking once inside of its outline The outline of a selected field will appear thicker than the other field outlines 2a Type one of the conditionals lt gt lt gt lt gt into the selected field 2b Type in a value that you want to be governed by this condition 2c Type the character amp 2d Type in another conditional lt gt lt gt lt gt 26 Type in a value that you want to be governed by this second conditional 3 Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form 4 Click on the OK icon after you have defined all of the conditions of your search 5 Click on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those forms that meet all of the conditions that you define in your search form Recalling Info 6 10 LS T E 0 00 y a x E d td L LJ E E ET C 1 1 1 bal 1 J 1 1 7 1 3 4 4d J 1 J 3 3 13 To define two conditionals in the same field on your search form using the or character Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field outlines D Type one of the conditionals lt gt lt gt lt
96. contain more than 20 characters and there cannot be any formatting such as font changes within the label name itself However you can set the whole label including the brackets in boldface or any other style if you wish the data to appear bold In addition you may not use spaces within a label name In other words you may not use last name as a label name Use lastname instead Any one label name can be repeated as often as you wish throughout the merge form document geoMerge will ask you only once to supply the data to be substituted for the label in your print out and will then use that data each time that the label appears in your merge form document C LL EE ELE ETE CL GEOMERGE 10 6 E E tI Jd 1 J 1 1 1 1 1 1 1 1 1 1 1 2 lt lt If gt gt STATEMENT In addition to replacing labels with data you may wish to have words or groups of words included or not included depending on some key text contained in a label For example if you are writing cover letters to prospective employers you may want to include a specific portion of text if you have previously spoken with them before and exclude the text if you have not This can be done with an lt lt IF gt gt statement The format for an IF statement is as follows lt lt IF labelName key text gt gt text lt lt ENDIF gt gt What this means is If the data ty
97. d 6 4 6 5 9 4 9 9 6 12 6 13 for updating 7 4 9 6 delete field 9 9 replace with ER 7 3 7 5 design form 90000000000000000eo 0 9 5 clear form 9 12 deskTop 2 6 9 4 A 9 12 retum 0 3 2 3 5 field name 9 9 desk accessories 2 6 close file 9 7 Desk Pack 1 2 6 column header 9 3 diskette 7 2 2 PERE ee 8 5 8 9 disk copy utility 2 2 2 5 command menu 2 7 4 3 2 6 9 4 9 3 disk 0 16 2 223 comment field 9 9 2 6 3 3 Commodore 128 3 3 disk A 3 3 Cina 3 3 In geoMerge 10 6 Information display Network 14 change appearance 4 7 4 14 Key AA 3 3 9 3 4 17 COmDUt6r 2 2 INDEX OPEN new drive icon geoMerge E Empty Layout enter data geoMerge merge data File dialog box Font Pack INDEX 8 2 8 6 form page geoFile form letter format disk IF ELSE statement Ignore CaS6 in this form replace in all form replace indicator outline information update input d
98. d character WHAT IF 1 Does a search form look like a form in the form design mode 2 Can search for numerical data in a geoFile search operation 3 Can 1 use the wild card character as part of a data item in a field of my data base OVERVIEW INTRODUCTION The information and data that is stored in your data base will be most useful to you if you can search through your forms and recall those forms that have the particular information that you want You can recall forms that share just one bit of information in common or several 6 1 Recalling Info You can also recall forms that have numerical data that is greater than less than greater than or equal to less than or equal to not equal to a particular value that you define type into a field in your search form You can even use the wild card characters and to match either groups of or single characters in fields of your data base ENTER SEARCH MODE AND CREATE A SEARCH FORM The search form is the key to data item searches that you want to conduct through your geoFile data base You create a search form by clicking on the create search form menu item in the form sub menu The search form looks much like the geoFile design form except that the search form initially does not contain any data in it fields HOW TO USE A SEARCH FORM Once you have created a search form you can define the data item or items that you want to search for in your geo
99. d menu item to choose the selected field to be the sort field Design Forms 412 c Per re rrr re rere rer Td ETE ci L 1111113131 13113111 D A 1 i i J Jd 111 SAVE A MASTER FORM To save a Master form 1 Click on the data entry menu item in the options sub menu or close the file by clicking on the close menu item in the file sub menu Your Master form will be saved on the diskette USING SUB LAYOUTS CREATE A SUB LAYOUT To create a sub layout from your Master form 1 Click on the file menu item in the command menu A sub menu appears 2 Click on the change layout menu item in the file sub menu A dialog box appears containing the names of your Master form and 15 possible sub layouts Your Master form is listed at the top of the list 3 Click on one of the Empty Layout items to select it The layout name that you select will appear in reverse video the name appears white on a black background 4 Click on the New icon to view this empty sub layout The program asks you to give a name to this sub layout 5 Type in a name for the layout This name should be different from your Master form name 6 Press RETURN The geoFile grid reappears containing all of the fields and their arrangement as they appear on your Master form Notice however that the title bar now contains the name of your sub layout with brackets lt name gt around it You can now delete move change
100. d on the form page after 1 have created them 4 Can I change the size and shape of fields 5 What is the largest size field that I can have on my form 6 How long can a field name be 7 Can any one of the fields on my form page act as the sort field 8 Can I tum off the geoFile grid background 9 Can I move to another part of my form page any way other than by moving the pointer to one of the screen edges IMPORTANT Before going on to either the chapter overview or the step by step instructions read the next section about the geoFile form page This section contains definitions of many of the terms that are used in geoFile Design Forms 4 2 CECL E E ET E Er ile la Ls Th Ll tot or L 1113113 J 1 J 1 1 1 d 1 1 J JJ l d GEOFILE FORM PAGE When you first create a geoFile document and name it what you will see on the screen is the geoFile form page You should know the basic parts and features of the form page it options i fo geos i file i ed tm i display E Menu e
101. e selected in this way will not appear on the print out only the field outline and the data in that field will appear If you want to delete all of the field names on your form from your print out click on the print no field names menu item in the field sub menu NOTE You can decide later to print any one or all of your field outlines Click on the appropriate menu item in the field sub menu PRINT A BLANK FORM You can also print out a blank form which is a form that contains only the field outlines with the field names and no data Click on the print blank form menu item in the print sub menu to print out a blank form 8 3 Printing Forms PRINT MORE THAN ONE FORM PER PAGE geoFile lets you print out more than one form per page This is called packing forms You can manually pack your forms for printing or by using geoFile s pack form menu item in the form sub menu geoFile will automatically pack as many of your forms as possible onto a single page To pack forms manually click on the plus sign icon located at the top of the form page while you are in the print mode of geoFile A preview window appears over your form Click again on the icon to print two forms per page Each time that you click on the icon you will be able to print an additional form per page A line extending across the preview window appears each time you click on the icon When you print out a form that has been divided in this way everything
102. e sub layouts you can create up to 15 different formats or arrangements of the information in your Master form that can be used for printing You learned about Master forms and sub layouts in Chapter 4 There are also some special operations in the geoFile application that apply only when you want to print a geoFile document Chapter 8 examines these special print operations OBJECTIVES After reading chapter 8 you should know how to e Preview your form layout before printing e Print all some or one of the forms in your data base Print a geoFile document with or without the field outlines e Print a geoFile document with or without the field names e Print a blank form e Print more than one form per page e Print out your forms with headers e Print on computer paper mailing labels or index cards KEY TERMS page preview pack a form on a page column header WHAT IF 1 CanI print out a form that includes only some of the field outlines and field names that I have on my Master form 2 CanI move fields around the form page while I am in the print mode of geoFile 8 1 Printing Forms 3 Can I print more than one form per page 4 Can I print out my data base information in special formats like mailing labels and index cards OVERVIEW Most of the decisions about the design of your form for printing will be made while you are in the form design mode of geoFile Using sub layouts you can position the fie
103. e you have in which to create lables If you create a sub layout from the fields in your data base that conforms to these dimensions all of the fields fit in the space shown then you can use the print to labels printing option PRINT TO LABELS While in the print mode of geoFile click on the print menu item in the options sub menu to enter print mode click on the print all forms menu item in the print sub menu Then click on the labels button in the print dialog box Click on the OK icon to start printing your labels Notice the difference between these labels and the ones you printed out in the first example above You should try the other geoFile print options to see how they work For instance create a sub layout with your fields all lined up horizontally across the top of your form page Then click on the column header menu item in the print dialog box to print out your data in columns underneath each of the field names SAVING DOCUMENTS AND KEEPING YOUR SANITY One final note is in order When working with geoFile or any other software product it is always a good idea to make extra copies of your documents on separate disks at least daily or at the end of a work session Things like power outages electrical storms hardware failures static electricity and so forth can play havic on the data that is stored on your floppy disks With recently made and updated copies of your disks you will insure that any data that might be los
104. ements will also be made in the Telephone Address City State and Zip fields as follows LL L m i e Last Name Smith e dfifst TE Taa ED EG RED GE OD ODS OD A ies d elephone 424 018 Loco coro eee 0 6 0060 06 0 0 0000000000006 C COCO LO 83 Address Top Ml rroroormoorosorrrrr o 9999999909099 806009084009 0 9 4 EM mome EE HR 4 4 L 00000000008 State PA A 20516 0400044400 00000000906 0000000000000 00400090 06 Birthday d 64 NC eese Ne 0000000000 Car Style sedan Purchased 6 86 0000000006 e e ee ed 0 0 00 0 0 0 6 0 0 0 0 0 0 00 0 000000006 C LOL Changing Information 7 8 4 1 13 J d 4 1 4 D 4 1 J J 1 l 13 2 1 1 CHAPTER 8 PRINTING GEOFILE FORMS INTRODUCTION You will often want to print out all or part of the information in your data base Using geoFil
105. enu A sub menu appears 2 Click on the print all forms menu item in the print sub menu The print dialog box appears To print out only those forms that have been recalled in a search operation 1 Click on the print menu item in the command menu A sub menu appears 2 Click on the print selected forms menu item in the print sub menu The print dialog box appears Printing Forms 8 8 C E E lL LI EE ET LE EE TEE li a COLL J d 1111 J J 1 1 J 1 J di d 1 d 1 al J To print out only the currently displayed form 1 Click on the print menu item in the command menu A sub menu appears 2 Click on the print current form menu item in the print sub menu The print dialog box appears PRINT TO LABELS INDEX CARDS OR COMPUTER PAPER To print out to mailing labels 1 Click on the labels button in the print dialog box 2 Click on the OK icon The information in your form s will print out to the standard mailing label format 1 NOTE Be sure that you have positioned the fields that you want to print out in label format so that they appear in the upper left hand comer of your form page The Sample Labels file included on your geofile diskette shows you the format to be used for labels To print out to index cards 1 Click on the index cards button in the print dialog box 2 Click on the OK icon The in
106. enu item in the options sub menu Select each field in tum and enter appropriate data into each of them Use information about yourself a friend or family member or just make it up IMPORTANT For this example be sure to put in a four digit number in the form MonthDay in the Birthday field 0217 would be February 17 1105 would be November 5 After filling up a form with data create a new blank form by clicking on the new form menu item in the form sub menu Fill up 10 forms in your data base in this way IMPORTANT Have two of your forms contain 0217 as the data item in their Birthday fields Have one of these forms also have a Last Name of Smith canaza 9990900499 0960694206999999 Telephone 759 574 e 9999606460990600990999999 69969949999906990999049099 6 9990609999999000490099999 Address 18 Top t City Westville 4 56 z Birthday Gel CHEE H
107. eoFile 2 Do I need any other software in order to operate geoFile 3 Must I install the geoFile application every time use it 4 Should I use the DISK COPY utility program to make a second copy of my geoFile disk 2 1 Before you Begin OVERVIEW geoFile is a GEOS based program so that in addition to the geoFile package you will need to have the same basic hardware and software that you need to run GEOS itself Additional equipment such as a printer a second disk drive 8 RAM expansion unit REU are not required but will improve the performance and utility of geoFile Before you begin to work with geoFile you should make a second copy of the geoFile disk using the DISK COPY utility You should also make at least one additional work disk using DISK COPY for use with geoFile WHAT YOU NEED TO RUN GEOFILE Rather than standing alone geoFile is a part of GEOS the official operating system for the Commodore 64 geoFile was designed to be simple to leam and to use as well as being a powerful data handler As a part of the GEOS world however there is a rninimum amount of equipment hardware and computer programs software that you need in order to run geoFile In addition to these minimum requirements there are other optional equipment items that can improve your productivity with geoFile but are not necessary for its operation You must have the following hardware and software in order to run and work with geoFile o a
108. erge Data File Chapter 10 of this manual tells you how to use Merge Data Files with the geoMerge program to create forms letters and other programed text documents geoCalc To carry out complex calculations and analysis on the data in your geoFile forms you can copy that data into the geoCalc application program You can create a Text Scrap from the data in your geoFile forms that you can paste into a geoCalc spreadsheet NOTE See Appendix C for more information on how to use geoFile with other GEOS based applications Combining geoFile with these other GEOS based applications can greatly increase the utility and versatility of geoFile This manual includes examples on how to use geoFile But the geoFile program is flexible and powerful enough that you will soon be finding your own ways to use geoFile to make your GEOS world more productive and enjoyable HOW TO USE THIS MANUAL To make learning and using geoFile as simple as possible it is best to see this manual as consisting of four main parts Chapters 1 and 2 contain important information and procedures that you must read and follow before you can begin to work with geoFile Chapter 1 gives you a general overview of the geoFile program and manual Chapter 2 contains information on the equipment that you need to run the program and the installation procedures that you must follow in order to start working with geoFile Chapters 3 through 8 make up the learning part of the geoFile ma
109. evice install geoFile geoMerge interface card 4 3 9 4 1 2 10 13 2 5 1 2 1 2 1 1 2 2 24 4 3 1 2 2 6 2 3 1 1 1 1 2 2 2 6 94 3 3 2 6 4 3 4 78 4 14 9 5 9 10 9 11 ES E i EL ODL CL fe 11 Ll JE Lol N L lo do Le EE 4 A 1 J J 4 1 11 J J 4 1 a oi a 171717 moving handle monitor tOne N 10 6 3 3 5 3 5 4 4 44 10 9 5 4 6 4 13 5 2 5 5 4 5 4 17 10 4 1 2 9 19 10 11 10 6 10 13 4 8 4 15 4 17 5 2 5 4 5 5 4 54 11 4 17 1849 4 15 9 5 4 54 11 9 5 4 8 4 11 4 4 4 10 417 10 10 0 OVETVI6W existing document new document options replacement outline field overlap fields perform search position indicator 7 3 7 5 9 5 4494 4 11 4 12 8 4 8 7 9 5 9 15 4 9 4 16 4 17 9 5 2 3 9 11 9 8 9 8 6 2 4 3 4 16 9 11 9 7 8 2 8 6 9 14 9 13 9 14 8 3 8 7 9 14 8 5 8 9 9 14 10 15 8 3 8 7 9 13 9 8 8 2 8 6 8 4 8 5 8 7 8 9 10 14 10 14 10 5 INDEX print cont S MOGs 9 9 save Master form 4 6 4 13 NLQ 10 15 SCTOM 00 4 9 4 16 no boxes 9 14 9 6 no field names 9 14 h conditional selected form
110. formation in your form s will print out to the standard index card format 3 by 5 To print out to computer paper 1 Click on the computer paper button in the print dialog box 2 Click on the OK icon The information in your form s will print out on continuous paper NOTE geoFile will print out on computer paper unless you choose a different option PRINT COLUMN HEADERS To print out a column header of your field names with your geoFile form 1 Click on the column header button in the print dialog box 8 9 Printing Forms PRINT YOUR FORM When you have completed making your choices for printing in the print dialog box To print out your form 1 Click on the OK icon Your form with the layout and options that you have designed and selected will print out e you have set up your GEOS compatible printer correctly e you have the correct printer driver file present on your geoFile work disk the disk that you are printing from e you have selected that printer driver For more information on how to set up your system to print out GEOS documents see chapter 2 of this manual and the printing section of your GEOS User s Manual Printing Forms 8 10 e El BL C EL EL ER E Lol E t2 oe L E E EGO 1 J Jd 4 41 1 1 41 1 l 4 1 1 1 j J J ANSWERS TO CHAPTER 8 WHAT 1 1 Can I print out a form that includes only some
111. have the option of changing the geoFile screen background color from gray to white and back again To change the screen color click on either the white or gray menu items in the display sub menu NOTE This option is in addition to the screen colors that you can apply from the preference manager see your GEOS User s Manual AUTOMATIC FIELD ALIGNMENT You can have your fields align themselves automatically with the grid background or not as you wish Switch on this feature to position field outlines on the grid lines or exactly halfway in between the grid lines If you do not want to uniformly align your fields switch this feature back off NOTE The geoFile alignment feature will still operate even when the grid background is not visible has been switched off When you first open a geoFile document your fields will not align themselves with the grid background Click on the align on menu item in the display sub menu so that your fields will align themselves with the grid Any field created or moved after you switch on the alignment feature will snap to the nearest grid line If you want the fields not to align with the grid click on the align off menu item HOW TO MOVE AROUND ON THE FORM PAGE When working with geoFile what you see on your the monitor screen is only a portion of the entire form page on which you can create your data base You can move from one portion of your form to another with the help of the position ind
112. he lt lt IF gt gt statement or in this case the lt lt IF gt gt lt lt ELSE gt gt statement EXAMPLE If your form contains Dear lt lt interviewer gt gt lt lt IF talkedAlready true gt gt I enjoyed speaking with you lt lt date gt gt lt lt ELSE gt gt I have heard great things about the salaries you offer lt lt ENDIF gt gt I look forward to interviewing with your company in the future And when you are asked to supply the data to be used you type in Mr Tibbs for lt lt interviewer gt gt false for lt lt talkedAlready gt gt June 9th for lt lt date gt gt geoMerge will print the following Dear Mr Tibbs I have heard great things about the salaries you offer I look forward to interviewing with your company in the future 10 9 GEOMERGE If you type in true instead of false when you are asked to supply data for the label lt lt talkedAlready gt gt your print out will look something like this Dear Mr Tibbs I enjoyed speaking with you on June 9 I look forward to interviewing with your company in the future NOTE An lt lt IF gt gt or lt lt IF gt gt lt lt ELSE gt gt statement cannot start on one page of a geoWrite document and end on a following page Also these statements cannot be nested that is an lt lt IF gt gt or lt lt IF gt gt lt lt ELSE gt gt statement could not have appeared in either text 1 or text 2 in the p
113. icator or by using geoFile s scrolling feature USING THE POSITION INDICATOR TO MOVE AROUND YOUR FORM Use the position indicator located in the upper left hand corner of the form page to quickly move from one portion of your form to another The position indicator is made up of three parts the indicator outline the viewing window and the moving handle Design Forms 4 8 C LU gu E do Ele ll LL E de de 1 do E L L tI Jd 111 2 1 1333333 J 1 J J 4 1 Click once inside the position indicator and then move the small viewing window to that portion of your form page that you want to look at or work on Click again and the new portion of the form page comes into view MOVE THE POSITION INDICATOR The position indicator itself can be moved around on the form page The page indicator has no effect on how the fields in geoFile function they can be created moved and so on right where the position indicator is located However for ease of viewing or working you may wish to move the position indicator to a different place on the form page Click on the moving handle located on the right hand side of the position indicator and drag the indicator wherever you want to on the screen geoFile does not allow you to drag the position indicator completely off of the form page When moving the position indicator the handle always remains visible on
114. ield replace with character Using the replace with character in a search form you can automatically replace one piece of information or data in your data base with another replacement options Two options that you can use to replace information or data in one some or all of your forms 9 5 geoFile Reference 5 search form A special geoFile form where you indicate or define information that you want to search for and recall from your data base scrolling Scrolling is the action of moving around your form by moving the mouse joystick pointer to the edge of the screen sort field The sort field is the key field used by the geoFile program to store sort and recall your forms Any of the fields on your form can act as the sort field sub layout A sub layout contains a portion of the fields and information that are stored on your Master form With sub layouts you can make special layouts or arrangements of your Master form for viewing or for printing sub menu Sub menus contain the operating commands of geoFile The names of the sub menus are contained in the command menu T text cursor This is the vertical line that appears in a field to indicate where text that you type into a field will appear title bar The title bar contains the name of the Master form or sub layout on which you are currently working The title bar is located above the upper right hand corner of the form page W wild card character By typing a
115. ield to appear 2 Click once to set the corner 3 Drag the pointer across the form page until you have created a field the size and shape that you want 4 Click again to set the size of the field The field that you have created will now appear with a thick black field outline The grid background will not appear within the field outline NOTE geoFile will not allow you to create a field that overlaps another If you try to do this the field outline that you are creating will touch the other field s outline and you will be able to go no further TYPE IN A FIELD NAME To type in a field name 1 Select the field that you want to name by clicking once inside that field A selected field will appear with a thicker border 2 Type in the field name The text cursor shows where the field name will appear in the selected fields 3 Click once outside of the field outline to de select it The move and re size tabs will appear inside of a unselected field s outline A field name can be up to 16 characters in length You can use letters numbers or even characters like and in your field name NOTE If you want to use geoFile data with geoMerge to create form letters your field names will have to consist of alphanumeric letters and numbers characters and no spaces Use a sub layout just for use with geoMerge if you need to change some non alphanumeric field names to the correct format Design Forms 4 10
116. ins information and instructions on how to use geoMerge a mail merge type GEOS application that is included on your geoFile diskette Finally this manual contains a comprehensive Index to help you locate the information you need quickly We hope that this manual is useful both to your learning and use of geoFile If you have any comments or suggestions about the manual please send them to Berkeley Softworks Attn Documentation 2150 Shattuck Avenue Berkeley CA 94704 We will enjoy hearing from you 1 3 Introduction HOW TO GET HELP tE We hope that you will find geoFile an easy to learn and use program and L L that this manual along with your GEOS User s Manual provides you 8 with most of the answers to the questions you may have about the operation of geoFile However if you do run across a problem that is not LJ answered by the manual there are three ways to obtain additional help The first fastest and recommended way to obtain information about and help with GEOS and its follow on applications like geoFile is through the QuantumLink telecommunications network QuantumLink or Q Link is an online service network designed for Commodore users Berkeley Softworks provides Customer Service message boards along with a Programming and Technical Information message board and other useful services in the Commodore Information Network section of Q Link Through these mess
117. inting arrow to see the next form of those that have been recalled Click on the last form icon the left pointing arrow to look back through your recalled forms CONDITIONAL SEARCHES A conditional search in geoFile is a search where you define type into a field on your search form a special case or condition that you want the data items in your data base to match This means that you can search for data items that are not only equal to but also not equal to greater than less than greater than or equal to less than or equal to or less than and or greater than the search data item or items that you define in your search form Conditional searches of the data in your forms using inequalities such as these are used in searches involving numerical data The symbols or characters used in conditional searches are gt data recalls fields greater than data data can be anything lt data recalls fields less than data data recalls fields less than or equal to data gt data recalls fields greater than or equal to data data recalls fields not equal to data Use the keys amp meaning and and meaning or to combine two of the above conditionals in a search For example lets say that you type the following into a field called Age on your search form Age lt 30 amp gt 21 Click on the OK icon When you then click on one of the search icons geoFile will search through your data base and rec
118. ite or gray background To switch the geoFile grid background on 1 Click on the display menu item in the command menu A sub menu appears 2 Click on the grid on menu item in the display sub menu NOTE Whatever screen appearance is selected when you save your geoFile document will be the screen appearance when you later reopen that document Design Forms 4 14 C LL 1 1 L L L Et EE FEE TER 111111 d d 4 11 111111131 2 J 5 J 1 AUTOMATIC FIELD ALIGNMENT To start with fields will not align themselves with the grid background To automatically align your fields with the grid background 1 Click on the display menu item in the command menu A sub menu appears 2 Click on the align on menu item in the display sub menu To not automatically align your fields with the grid background 1 Click on the display menu item in the command menu A sub menu appears 2 Click on the align off menu item in the display sub menu Any fields that you now do something to create move copy you will be able to place between the grids NOTE Whatever alignment option is selected when you save your geoFile document will be in operation when you later reopen that document MOVE AROUND YOUR FORM To move from one portion of your form to another using the position indicator 1 Click once inside of the black outline of the position indicator This outline represents the fu
119. l leam how to e Install the geoMerge application e Create a Merge Form Document e Use lt lt IF gt gt and lt lt IF gt gt lt lt ELSE gt gt statements in your Merge Forms e Create a Merge Data File with geoWrite e Use a Merge Data file with a Merge Form Document file e Print your geoMerge documents INSTALL GEOMERGE Before you can begin to work with the geoMerge application you will have to install the program in the same way that you installed the geoFile application in Chapter 2 After you have started or booted run the program GEOS as is described in Chapter 3 close your System or boot diskette and remove it from the disk drive Place your geoFile work disk which you created in Chapter 2 in the disk drive and open it by clicking on the Disk icon that is located in the upper right hand corner of the screen To install the geoMerge application 1 Double click on the geoMerge icon that appears on the first page of the deskTop A dialog box appears saying that geoMerge is now installed 2 Click on the OK icon IMPORTANT Be sure to install geoMerge only after you have booted or run GEOS with your own GEOS System or boot disk or with the GEOS boot disk that will always be used with this geoMerge program Any geoMerge work disks that you make containing this particular geoMerge program must also be used with this same GEOS boot disk 10 1 GEOMERGE GEOMERGE TUTORIAL This tutorial is designed to he
120. l of the forms in the sub layout Address Labels Click on the print all forms menu item in the print sub menu The print dialog box will appear P Ei computer paper labels index cards 0 ea Car Style Purchased 2 1944044444 44446 When the print dialog box appears click on the computer paper button if you have tractor fed paper in your printer and click on the OK icon to print out your address labels on computer paper After printing out your information in this manner try printing it out using the labels option 8 15 Printing Forms First of all click on the quit menu item in the file sub menu to return to the deskTop On your original geoFile disk there should have been a sample geoFile document entitled Sample Labels If this file was not copied onto your geoFile work disk copy it over now When you open this file from the deskTop by clicking on its icon twice you will see exactly how much space on your form pag
121. lace the data in the field of a recalled form recalled on the basis of what you define in the search form where an character occurs with whatever data is typed in after the character in your search form For example if you type the following into a field entitled State on your search form Calif CA geoFile will recall all of the forms in your data base that have Calif or California Calif1234 etc in their State field The form appearing on the screen is only the first recalled form with that data item You now have the option to either replace Calif with CA in this form only or in all of the recalled forms of your data base Click on either the In this form replace or the In all forms replace menu items which are located in the form sub menu The program will now make the replacement in the State field 7 3 Changing Information You can of course define several search and replace fields on the same search form You can also use conditionals and wild card characters in a search and replace operation just as you use them in a search operation For example if you type the following into a field entitled Price Earnings Ratio price earnings ratios are used by stock brokers and analysts to indicate the relationship between the per share price of a corporation s stock and the corporation s yearly earnings lt 15 and the following into a field entitled Possible Buy Yes the program will recall all of the forms in you
122. lds in your Master form in up to 15 different arrangements for printing Sometimes however you will want to be able to remove a field outline from your printout or be able to print just a few of the field names with your data You may want to print information onto mailing labels or index cards You might want to print more than one form on a single sheet of paper These special printing options are accessible while you are in the print mode of the geoFile program ENTER THE PRINT MODE In order to print out your geoFile document you need to be in the print mode of the geoFile program To enter the print mode click on the print menu item in the options sub menu PREVIEW YOUR FORM LAYOUT Just as you can preview the overall layout of your form while you are in the form design mode of geoFile you can also preview your form for printing by clicking on the preview menu item in the file sub menu PRINT FIELD OUTLINES Your print out can contain some all or none of the field outlines the boxes around each field on your form geoFile will print all of the field outlines unless you indicate otherwise In order not to print one of your fields outlines just click inside of the outline to select it Then click on the print the box menu item in the field sub menu The asterisk that did appear next to the print the box menu item will no longer be there to indicate that the selected field outline will not be printed A field outline that y
123. lick on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those forms that meet all of the conditions that you define in your search form To match any series or string of characters in a search data item 1 Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field outlines Type an asterisk in place of a series of characters in a search data item in your search form The program will substitute any series or string of characters in a selected field of your data base in place of the character that you type into a field in your search form Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form Click on the OK icon after you have defined all of the conditions of your search Click on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those forms that meet all of the conditions that you define in your search form Recalling Info 6 12 qu de dT L L sE E L a es trn E Med Li Li K 1 J J zd el Jl 1 J _ 1 To u
124. like IMPORTANT The last data record in your merge data file must be followed by an asterisk and a before you close and save the merge data file a geoWrite document on your diskette Labels in geoMerge may be up to 20 characters in length Labels can contain alphanumeric characters only letters and numbers and no spaces Data entries may be up to 200 characters in length Data entries may contain any type of character alphanumeric and non alphanumeric and may also contain spaces GEOMERGE 10 12 C EE EE O Li 10141 LSE E E E EM d deb d USING A MERGE DATA FILE WITH A E MERGE FORM DOCUMENT E The following sample files and the print out examples demonstrate using a FA A merge data file with a merge form document file mo FORM LETTER FOR USE WITH GEOMERGE Merge Form Document lt lt firstName gt gt lt lt lastName gt gt RON lt lt address gt gt lt lt city gt gt lt lt state gt gt lt lt zip Code gt gt Dear lt lt firstName gt gt n Thanks for the check E Merge Data File firstName a lastName address city z state zip Code page break inserted here by the program John a Smith 1234 Main Street Pe Any Town PA 19152 E Carl o Greenskeeper 141 Country Club Drive Rue Chicago IL 60610 10 13 GEOMERGE d PRINT OUTS First Document uE me John Smith 1234 Main Street oi
125. listed there Also make sure that the correct printer driver file is on your geoFile work disk and that you have selected this printer driver You select the correct printer driver by clicking on the select printer menu item in the geos sub menu and then finding and clicking on that printer driver s filename in the dialog box that appears General information about selecting the correct printer driver for your printer can be found in your GEOS User s Manual 8 11 Printing Forms C L Once you have checked all of this open your geoFile document Customers Click on the change layout menu item in the file sub menu Now click on the Address Labels sub layout that you created in Chapter 4 f LAE options fi d type j display 0000000000000000900 6000000000000 40440 10074044 A T Me 0 5 EE E E EE E E 100404096 9161144414449 1404040444 E ME LE 090000000006 0010404440 0000000000 0000000000 0000000000 LAE E SE SE SE IE SE E E 9000000000 0000000000 E 99 999 0 4 et 999999
126. ll page of your form The small red box viewing window turns blue and becomes attached to the pointer 2 Drag the small box or viewing window to that portion of the page that you want to look at or work on The viewing window represents that part of the form that you are currently viewing 3 Click again A new portion of the form page appears on the screen To move the position indicator itself 1 Click on the solid black box or handle located on the right hand side of the position indicator outline The pointer becomes attached to the handle 2 Drag the position indicator to wherever you want it to appear on the form page 3 Click again to drop the position indicator where you want it 4 15 Design Forms To switch off the position indicator 1 Click on the display menu item in the command menu A sub menu appears 2 Click on the hide indicator menu item in the display sub menu The hide indicator menu item becomes the show indicator menu item when you switch the position indicator off To switch the position indicator on 1 Click on the display menu item in the command menu A sub menu appears 2 Click on the show indicator menu item in the displ y sub menu To use geoFile s scrolling feature to move around your form 1 Move the pointer to the edge of the screen in the direction that you want to move up down left or right The screen will scroll in that direction as long as you keep the pointer a
127. lp you quickly learn the basics of the geoMerge application program Later sections in this chapter will explain and generalize the procedures outlined in the tutorial For now follow the steps in the tutorial exactly type in all characters as they appear when directed to do so Soon you will be creating your own customized merge forms CREATE A MERGE FORM DOCUMENT To enter and practice with geoMerge you must first create a merge form document To do this 1 Copy the geoWrite application onto the same disk that contains your geoMerge application The geoWrite application is located on the back side the side without the disk label on it of your geoFile diskette 2 Open the geoWrite application from the deskTop by double clicking on 1ts icon 3 Create a document called test memo 4 Type the following data into it lt lt firstName gt gt meet me at 2PM in the stairwell Mike The lt lt gt gt symbols serve to identify firstName as a label in this merge form document After typing in the form above check it for accuracy Then 5 Exit geoWrite by selecting the quit menu item from the file sub menu SELECT A MERGE FORM DOCUMENT NOTE Be sure that your printer is connected to your computer correctly and that you have the correct printer driver selected for your system See Choosing a Printer Driver and Printer section in Chapter 2 and Selecting a Printer in Chapter 3 of your GEOS manual GEOMERGE 10 2
128. menu item in the print sub menu 8 7 Printing Forms PRINT MORE THAN ONE FORM PER PAGE You can either manually set how many forms you want to print on one sheet of paper or you can let the program automatically put as many forms on a page as is possible To manually set the number of printed forms on a page 1 Click on the plus sign icon located at the top of your form page The and icons appear only in the print mode of geoFile A preview window appears containing an overall view of your form 2 Click on the icon for each additional form you want to print on a single page Once again for two forms twice for three etc NOTE If a dividing line passes through any of the items or fields in your form nothing below the line will be printed To automatically print as many forms as is possible on a page 1 Click on the print menu item in the command menu A sub menu appears 2 Click on the pack forms menu item in the form sub menu A preview window appears The program automatically calculates how many forms with the currently displayed layout can be printed on one page To undivide your form 1 Click on the minus sign icon located at the top of the print mode form page One dividing line will be removed from the preview window each time that you click on the icon PRINT ALL SOME OR ONE OF YOUR FORMS To print out all of the forms in your data base 1 Click on the print menu item in the command m
129. n a black background ES Click on the Oper icon to open the Practice File The geoFile grid Lm background will appear on the screen Now click on the close menu item in the file sub menu You will again see the Create Open Quit dialog box on the screen 3 7 Open geoFile Oe 0 0 0 0 9 9 9999 999 99 99 9959999999 999 99 9999999999999 Open geoFile Select Option Create new document existing document 9999999 te 44 4 0060000000000 0000000444606 AAZZAZZZZZZZZZZZZZZZZZZZZAZZ 0 000600006 0606000000600 00060000000 Retum to the geoFile deskTop now by clicking on the Quit icon 3 8 0 4 4 40 0 0 0 0 4 0 0 6 o 9999999 999999999 9 6 99 99909 099999999999 L 1
130. n a field of my data base Yes But if you use a wild card character as all or part of a data item you have to place a before the characters or if you are using a search operation The causes the program to recognize the or as regular and not wild card characters PRACTICE FOR CHAPTER 6 After reading about search operations in geoFile you should practice with the different commands to see how they work Use the sample data base for a car dealer that you created in the practice section of Chapter 5 Open the geoFile document entitled Customers that you created in chapter 5 Click on the create search form menu item in the form sub menu A search form in which you can define search data items appears on the screen It looks like your regular form containing the same layout field outlines and field names The only difference is that data items do not appear in any of the fields and an OK icon appears at the top of the page Defining Search 0 60600000 006000606000 0040000 4 000000000000 000000940000 to 00000000006 00000000000 PRETO OOS ev 0000000000000000000000
131. nd observe what happens to the screen behind the window Click once again where some of your fields appear in the window and see what happens to the screen Click outside of the preview window to continue working When you are done practicing with these geoFile operations click on the change layout menu item in the file sub menu The Address Labels sub layout should already be selected its name appears in reverse video Before continuing on to Chapter 5 click on the delete icon to remove the Address Labels sub layout from your data base Design Forms 4 30 cen x Es E de L Ett 5 de 4X2 CEL J 3 l J 1 J J J 1 J J 4 J 4 1 1 1 CHAPTER 5 DATA ENTRY PUTTING INFORMATION INTO YOUR FORMS INTRODUCTION Storing sorting and recalling information is what you want your data base to do for you After you have designed a form you can start to put information into the fields that you created in Chapter 4 As your data base grows you will want to add more forms to your data base and be able to page through and look at your forms and the data stored within them You may also sometimes want to remove a particular form from your data base Chapter 5 examines these functions of geoFile OBJECTIVES After you have completed Chapter 5 you should know how to e Enter the data entry mode of geoFile and type data into your fields e Add more forms to y
132. nother field in your data base paste By clicking on this menu item after having selected a field you will paste a field name from either a scrap or an album into that field paste picture By clicking on this menu item after having selected a field you will paste a graphic from either a scrap or an album into that field geoFile Reference 9 8 11 LD LEL LE CCC LOL 1 1 1 E J 1 1 13 1 J 1 11 1 1 1 1 1 OPTIONS SUB MENU geos file i edit JUAS field i type i display form design By clicking on this menu item you will enter the form design mode of geoFile data entry By clicking on this menu item you will enter the data entry mode of geoFile print By clicking on this menu item you will enter the print mode of geoFile NOTE The mode that you are currently working in appears with a next to the name FIELD SUB MENU set style set sort field clear field delete set style By clicking on this menu item after you have selected a field you can set the style for text in that field set sort field By clicking on this menu item after having selected a field you will set that field as the sort field for your data base recover field G By clicking on this menu item after having selected a field you will recover the last saved version of that field clear field
133. nship under normal use for a period of ninety 90 days from the date of purchase If a defect occurs during this period you may return your disk to Berkeley Softworks or its authorized dealer along with a dated proof of purchase where it will be replaced free of charge There are no other warranties express or implied regarding the disk and related materials their fitness for any purpose their quality or merchantability Berkeley Softworks shall not be liable for any incidental consequential or direct damage resulting from the breach of any express or implied warranty including damage to property deskTop Font Pack geoCalc geoChart geoFile geoMerge geoMouse geoPaint geoPrint Cable GEOS geoWrite Graphics Grabber Writer s Workshop are O Copyright Berkeley Softworks 2150 Shattuck Ave Berkeley CA 94704 1985 1986 1987 Commodore 649 is a registered trademark of Commodore Electronics Ltd Commodore 128 is a trademark of Commodore Electronics Ltd Manual by John Miller GEOFILE design by John Wedgwood Printed 4 87 E EE TE E CC 7 7 6 07 6 TT ILI D LL d Jl 2 4 GEOFILE USER S MANUAL J q4 J d 1 J J Jl 1 1 4 J 2150 Shattuck Avenue Berkeley California 94704 Jl 1 1 3000 HE U 11 111 1 1 131 31 loli calo TABLE OF CONTENTS CHAPTER 1 INTRODUCTION TO GEOFILE 1 1 WHAT IS GEOFILE 1 1 USE GEOFILE WITH OTHE
134. ntil the field is the size and shape that you want Any data that is stored in a field and its name is saved even if you change the size of the field A single field can be up to 8 1 2 by 11 inches in size 4 5 Design Forms HOW TO REMOVE A FIELD You may want to remove one or more of the fields that you have created on your form Remove a selected field from your form by clicking on the delete menu item in the field sub menu If the field that you want to remove from your form is not selected click once inside of its outline to select it HOW TO CHOOSE THE SORT FIELD NAME Before you can go into the data entry mode of geoFile from the form design mode you must choose one of the fields in your Master form to be the sort field The field that you choose is used by geoFile as a key when the program stores and recalls the forms in your data base Any field name in your form can act as a sort field You can change the sort field at any time while you are working on a form However with a large data base this can take a relatively long time The geoFile program sorts text fields alphabetically If a sort field has been designated a number field then your forms will be sorted numerically To choose a field to be the sort field first select a field and then click on the set sort field menu item in the field sub menu The field that you choose as the sort field appears with a dotted line around it to distinguish it from other fields on your f
135. nual The major functions and commands of the program are examined in overview and then in step by step instructions If you are proficient with GEOS and feel comfortable with how the environment works you may be able to read just the chapter overviews and get right to work The step by step instructions will help you with the more complex operations in the program and serve you later as a reference Introduction 1 2 E dE LJ L CLL CCL 1 1121 1 7 J Jl J J 2 J 1 J 4 1 1 1 Each of the chapters 2 through 8 consists of 1 An introduction containing the objectives of the chapter what you will learn and its key terms Some questions under the heading WHAT IF are also included to help focus your learning of geoFile 2 An overview of the chapter which discusses the program functions and commands in a general way 3 Step by step instructions for each of the functions and commands of geoFile 4 A practice example applying what you have learned in the chapter 5 Answers to the WHAT IF questions in the chapter introduction Chapter 9 contains three appendixes Appendix A is a dictionary of the key terms in geoFile The menu items in geoFile are listed and explained in Appendix B In addition Appendix C documents the procedures that you use to transport data from your geoFile data bases to other GEOS based applications Chapter 10 conta
136. o e documents If instead you have created a Merge Data File you can use this file L immediately with the geoMerge application Of course you will have to either have the geoMerge application copied onto your geoFile work Ly disk or copy the Merge Data File actually a geoWrite document onto a work disk containing the geoMerge application See your Writer s Workshop or geoDex User s Manual for more information on how to useMerge Data Files with the geoMerge application E The procedures in step 5 above assumes that you are working with a single disk drive computer system It is much easier to copy files and use GEOS applications together with each other if you have set up your UE computer system to use two disk drives see your GEOS User s Manual for information on how to set up your computer system to operate with e two disk drives Mc ri Lj a TN E 14d i geoFile Reference 9 20 pa 1 1 4 J J d J J 1 J J J 31131133133 J 1 CHAPTER 10 GEOMERGE INTRODUCTION This chapter describes geoMerge a GEOS based application that lets you produce multiple copies of a document where each document can have unique names addresses or other data that you define You can either type in the data yourself or bring it in from another GEOS program such as geoDex geoFile or geoWrite OBJECTIVES This chapter contains a tutorial on geoMerge In addition you wil
137. ode The only difference is that the move and re size tabs do not now appear in the outlines of your fields SELECT A FIELD To select a field into which you will enter information 1 Click once inside the outline of the field into which you want enter data 5 3 Data Entry TYPE INFORMATION INTO A FIELD To type information into a selected field 1 Simply type information into a selected field using the keyboard You can type up to 256 characters into a single field MOVE TO A FIELD WITH THE CRSR KEYS To move to the next field to the right on your form using the cursor keys 1 Press both the two keys G and the horizontal CRSR at the same time To move to the field to the left using the cursor keys 1 Press the three keys x and the horizontal at the same time To move down one field using the cursor keys 1 Press the two keys x and the vertical at the same time To move up one field using the cursor keys 1 Press the three keys gr and the vertical at the same time ADD MORE FORMS TO YOUR DATA BASE To add another form to your data base 1 Click on the form menu item in the command menu A sub menu will appear 2 Click on the new form menu item in the form sub menu LOOK THROUGH YOUR FORMS To look forward through your saved forms 1 Click on the next form icon the arrow pointing to the right at the top of your form page Each time you click on this icon you will advance one form f
138. of blue brackets appear which you can move with the mouse joystick pointer Move the brackets to the field s new position and click to set the field down there If the field that you want to move is still selected click once outside of the field outline to de select it HOW TO COPY A FIELD AND MOVE IT You may have a particular shape of a field that you want to duplicate many times on your form or you may have some particular field name and outline that you want to duplicate Besides using the move tab to move a field you can also use it to make a copy of a field This copy can then be moved around on the form page To copy a field you double click on the move tab You can then move this copy it appears as a set of blue brackets around on the form page by moving your mouse joystick pointer and set it down where you want it by clicking again HOW TO CHANGE THE SIZE AND SHAPE OF A FIELD After creating a field you may want to change its size or shape in order to accommodate additional information or make it look different on your form NOTE If the field that you want to change the size or shape of is selected has a thick black outline click once outside of the field outline to de select it You can change the size of a field by using the re size tab The re size tab appears in the lower right hand corner of a field after it has been created and de selected Now click on the re size tab and drag the pointer across the form page u
139. omputer and monitor as described in your Commodore C64 System Guide If you have a 128 you will need to be running it in the 64 mode to run GEOS Place your GEOS boot disk in your disk drive GEOS or System Disk label side up and type the following BASIC command on your keyboard LOAD GEOS 8 1 When the GEOS program has been loaded correctly the GEOS deskTop will appear on the screen 3 Close your boot disk by clicking on the Close icon located in the top right hand comer of the disk notepad You can also close your disk by pressing both the Commodore key and C at the same time Remove your boot disk from the disk drive Place your geoFile diskette the one that came in your geoFile package in the disk drive and open it by clicking on the Disk icon this icon is entitled Drive A if you have closed and removed your boot disk from the disk drive The Disk icon is located in the upper right hand corner of the monitor screen You can open your disk by pressing both the Commodore key G and TO at the same time 3 3 Open geoFile OPEN GEOFILE FROM THE DESKTOP OPEN A NEW DOCUMENT To open the geoFile application 1 Double click on the geoFile icon or 2 Click on the geoFile icon once to select it and then select the open menu item from the file sub menu The Create Open Quit dialog box will appear To create a new geoFile document 1 Click on the Create icon in the dialog box Another dialog bo
140. orm SAVE A MASTER FORM When you exit the design mode of geoFile either to another mode or completely out of the program your Master form will be saved onto your diskette CREATE A SUB LAYOUT Sub layouts are selected parts or portions of your Master form The Master form contains all of the fields and information that is stored in your data base A sub layout contains only those fields and data that you want to isolate from the other parts of your data base Design Forms 4 6 v E L CL LL COL LL LI LL 1 L T CL LEC C 1 11 J 1 J d J J Jd za J 11 1 J You can use a sub layout to change the arrangement or layout of the fields in your data base without affecting the way the fields are laid out on your Master form The field names on your Master form are also left as they are You can create a sub layout of your Master form by clicking on the change layout menu item in the file sub menu Select one of the Empty Layout names from the dialog box that appears Click on the New icon and give your new layout a name When the geoFile grid background reappears you will see a form that looks just like your Master form same fields in the same arrangement This sub layout has the new layout name in the title bar with brackets lt sub layout gt around it Now you can delete fields from this sub layout move them around change their size and sha
141. orward through your data base To look backward through your saved forms 1 Click on the previous form icon the arrow pointing to the left at the top of your form page Each time you click on this icon you will go back one form through your data base Data Entry 5 4 1 LL Tz de E LOL C E J 4 1 de di x E 113313111313 1 1 11 ANSWERS TO CHAPTER 5 WHAT IF 1 What are the three steps involved in entering information 2 3 PRACTICE FOR CHAPTER 5 into my geoFile form The three steps involved in entering information into your forms are enter data entry mode select a field type in the information Can I only use the mouse or joystick pointer to move between fields No You can also use the keyboard CRSR keys How much data can I enter or type into one field 256 characters maximum You should already know how to create fields on your data base forms give them names and move them around from your reading in chapter 4 In chapter 5 you saw how to enter or type data into your fields Now combine these two aspects of geoFile program operation by creating a customer data base that might be used by a car dealer First open your geoFile document called Customers that you created in Chapter 4 Make sure that you have these 11 fields on your form page Last Name First Name MI Address City S
142. ou have selected not to print will appear on the screen with a thinner outline than a field that will be printed Printing Forms 8 2 i LL D E DL E U E Es des 1 i Li LI E a El E od 4 1 J 1 J 14 1 1 1 d J J 1 2 cr J 131131 Jl J When you print the outline of the field or fields that you have selected in this way will not appear on the print out only the field s name and the data will appear If you want to delete all of the outlines on your form from your print out click on the print no boxes menu item in the field sub menu NOTE You can decide later to print any one or all of your field outlines Click on the appropriate menu item in the field sub menu PRINT FIELD NAMES You can print out the field names on your form or not just as you choose the procedure for printing out field names or not is similar to the procedure for printing or not printing field outlines geoFile will print all of the field names unless you indicate otherwise you do not want to print a field name click inside the field outline to select it Then click on the don t print field name menu item in the field sub menu The field name or names that you have chosen not to print will appear on the screen with strike outs or dashes through the characters of the field name When you print the name of the field or fields that you hav
143. our data base e Look through your forms e Remove a form from your data base KEY TERMS data entry mode text cursor WHAT IF 1 What are the three steps involved in entering information into my geoFile form 2 Can I only use the mouse or joystick pointer to move between fields 3 How much data can 1 enter or type into one field OVERVIEW After you have designed your geoFile form you will be ready to start typing information into it There are three steps to entering information or data into your forms 5 1 Data Entry First enter the data entry mode Then select one of the fields on your form into which you want to type information Finally using the keyboard type in the information that you want to store in that field ENTER DATA ENTRY MODE Entering geoFile s data entry mode allows you to select a field on your form and then type in the data that you want to store under that particular field s name Enter the data entry mode by clicking on the data entry menu item in the options sub menu The fields that you see on the geoFile form page in the data entry mode are the same as those that you have created in the form design mode The only difference in the appearance of fields in the data entry mode is that the move and re size tabs do not appear inside the field outlines as they do in the form design mode SELECT A FIELD FOR DATA ENTRY Once you are in the data entry mode you can select a field and begin to t
144. our fields lined up across the top of your form page Then when you want a print out of this type of layout click on the column header button in the print dialog box PRINT TO LABELS INDEX CARDS OR COMPUTER PAPER If you want your geoFile data to be printed out as mailing labels index cards or on computer paper select one of these options in the print dialog box PRINT YOUR FORM When you have completed making your choices for printing in the print dialog box click on the OK icon Your form with the layout and options that you have designed and selected will print out if 1 you have set up your GEOS compatible printer correctly 2 you have the correct printer driver file present on your geoFile work disk the disk that you are printing from 3 you have selected that printer driver For more information on how to set up your system to print out GEOS documents see Chapter 2 of this manual and the printing section of your GEOS User s Manual 8 5 Printing Forms STEP BY STEP INSTRUCTIONS ENTER THE PRINT MODE To enter the print mode of geoFile 1 Click on the options menu item in the command menu A sub menu appears 2 Click on the print menu item in the options sub menu In print mode no move or re size tabs appear in the field outlines PREVIEW YOUR FORM LAYOUT To look at or preview your form before printing it out 1 Click on the file menu item in the command menu A sub menu appears 2 Click on
145. our monitor telling you to reposition the field that you are trying to move If you do not hear a tone when you try to position a field over another one turn up the volume on your monitor 4 11 Design Forms CHANGE THE SIZE OF A FIELD To change the size and shape of a field 1 Click once on the re size tab The re size tab appears in the lower right hand corner of an unselected field The re size and move tabs disappear and you now see only the field outline with the pointer attached 2 Drag the pointer across the form page until the field is the size and shape that you want 3 Click once to set the field at its new size and shape This field is now a selected field it has a thick black outline NOTE geoFile does not allow you to re size a field so that it overlaps another REMOVE A FIELD To remove a field from a form 1 Click once inside of the field that you want to remove from your form This will select the field it appears with a thick black outline 2 Click on the field menu item in the command menu The field sub menu appears 3 Click on the delete menu item in the field sub menu The selected field is removed from your form CHOOSE A SORT FIELD To choose a field to be the sort field 1 Click inside of a field outline in your form to select it A selected field appears with a thicker outline 2 Click on the field menu item in the command menu A sub menu appears 3 Click on the set sort fiel
146. pasted from a Text Scrap OPTIONS SUB MENU Same as in FORM DESIGN MODE 9 11 geoFile Reference FORM SUB MENU in all forms replace new form G By clicking on this menu item you will cause a new _ form with no data in its fields to appear on the screen The form that you were working on will be saved to the disk recover form By clicking on this menu item you will recover the last saved version of your form clear form X Z By clicking on this menu item you will clear all of the data items from the form that your are working on currently Use the recover form menu item to reverse this action recover text By clicking on this menu item after having selected a field you can recover the last saved version of the data in that field clear text By clicking on this menu item after having selected a field you will clear the data from that field Use the recover field menu item to reverse this action create search form By clicking on this menu item you will create a search form ignore case By clicking on this menu item you will cause the program to ignore case distinctions UPPER or lower case when you perform a search in your data base in this form replace By clicking on this menu item when you are performing a search and replace operation you will make the replacement s in the currently displayed form only geoFile Reference 9 12 LE Li PEL C Of LLL E 11 111 LL
147. pe or their names until you have just the sub layout design that suits your purpose Use a sub layout to view special parts of a large data base or to create a particular layout for printing This sub layout and any others that you may design will be saved in the same way that your Master form is saved When you enter a different mode in geoFile your layout is saved You can recall your sub layout by clicking on the change layout menu item in the file sub menu select the correct name from the dialog box that appears and then clicking on the Open icon CHANGE THE DISPLAY APPEARANCE The display sub menu in the command menu contains several options that allow you to change the way your geoFile screen appears An next to an option in the sub menu indicates that it is selected HOW TO TURN THE GEOFILE GRID BACKGROUND ON AND OFF When you first open a geoFile document the grid background will appear on the screen You have the option of changing the way the geoFile screen appears while you are working on your forms The geoFile grid background pattern can be turned on or off as you wish You can change the appearance of the display in this way at any time while you are working on a form Click on the white or gray menu items in the display sub menu to turn off the grid background To turn the grid background back on click on the grid on menu item 4 7 Design Forms HOW TO CHANGE THE SCREEN BACKGROUND COLOR You also
148. pears when you are ready to print the next sheet 10 15 GEOMERGE LJ UH ELT 3 LI CT 0 EF CL LE 0 CH C CI 10 16 GEOMERGE 1 a 1 J 4 1 4 1 1d a J A J J INDEX A conditional search 6 3 6 6 add forms is 5 3 5 4 thru6 11 align on off 9 11 40 er application program 9 3 y E automatic ED erat field ali Lia 4 84 15 0 86 5 3 4 i oo field name 9 8 B layouts 9 8 BACKUP program 2 5 create field 4 4 4 10 blank rada 0 8 7 form document 10 2 blue brackets 4 54 11 search form 6 2 9 12 ia 9 3 sub layout 4 7 4 13 GEOS 243 1 Create Open Ouit 3 23 3 dialog box 3 2 9 3 3 5 Cursor Keys 5 2 5 4 boot disk GEOS 2 3 2 4 customer service 1 4 3 2 3 3 cut data 9 11 brackets blue 4 54 11 Cut field name 9 8 sub layout 4 13 build scrap 9 8 D data define 10 1 C TECON at 10 11 Calculator 2 6 data entry 5 1 change layout 9 8 mode 5 2 5 3 character wild car
149. ped in for labelName is exactly equal to key text then leave text in the print out otherwise leave text out of the print out NOTE The quote marks in the example above are a necessary part of the lt lt IF gt gt statement They indicate that what is contained inside of them is key text SPECIAL NOTE Lets say that you want geoMerge to search for a key text that has quote marks in it such as Dave said hello to me You will need to type a double set of quote marks both before and after the text that is inside of the quote marks when you type your lt lt IF gt gt statement In the example above you would type lt lt IF greeting Dave said hello to me gt gt Hi Joe lt lt ENDIF gt gt in order to search for data in the label greeting that is equal to Dave said hello to me and then to print to the statement Hi Joe NOTE The lt lt ENDIF gt gt label tells the program that this is the end of this particular lt lt IF gt gt statement After an lt lt ENDIF gt gt label you could start a new lt lt IF gt gt statement 10 7 GEOMERGE EXAMPLE If you have the following merge form document Dear lt lt interviewer gt gt IF talkedAlready true gt gt I enjoyed speaking with you on lt lt date gt gt lt lt ENDIF gt gt 1 look forward to interviewing with your company in the future And when asked to supply data you type in Mr Tibbs for lt lt inter
150. pen Quit dialog box 1 Click on the Quit icon in the Create Open Quit dialog box The first page of the geoFile deskTop will appear on the screen OPEN AN EXISTING GEOFILE DOCUMENT FROM THE DESKTOP To open an existing document from the deskTop 1 Once you have opened the geoFile disk double click on the geoFile document icon of the file on which you want to work as it appears on the geoFile deskTop or 2 Select the document that you want to open by clicking on its icon once Then click on the open menu item in the file sub menu Either way the first form that is stored in that file appears on the screen with its name in the title bar ANSWERS TO CHAPTER 3 WHAT IF 1 Do I need to boot GEOS before I can begin to work with the geoFile application program Yes geoFile is a GEOS based application program You always need to boot GEOS before running a GEOS application program 2 How many ways are there to open an existing geoFile document from the deskTop Two You can open a geoFile document by double clicking on its icon or by selecting the icon and then clicking on the open menu item in the file sub menu 3 Can I return to the deskTop from the Create Open Quit dialog box Yes To return to the deskTop from the Create Open Quit dialog box click on the Quit icon 3 5 Open geoFile PRACTICE FOR CHAPTER 3 After you have set up your computer system and booted GEOS as described in the beginning of this chapter you
151. r data base that have a data item in the Price Eamings Ratio field of 15 or less When you select one of the replacement options In this form replace or In all forms replace from the form sub menu the program will replace whatever data may be stored in the Possible Buy field of either this current form or of all of the recalled forms with the new data item Yes STEP BY STEP INSTRUCTIONS ENTER DATA ENTRY MODE You will need to be in the data entry mode of geoFile in order to update or change the information in your data base Enter the data entry mode by clicking on the data entry menu item in the options sub menu see Chapter 4 for more information on data entry MANUALLY UPDATE INFORMATION To manually change information stored in your data base 1 Click once inside of the field outline to select the field whose information or data you want to change A selected field has a thicker outline than the other fields on your form The text cursor appears after the last character of the data item in the selected field 2 Press the key once for each character in a data item that you want to delete Changing Information 7 4 LOL 1 J 111 J 1 1 1 J 1 1 1 111 2 d 3 Type in the new or updated information that you now want to store under that field name When you move to a new form or have finished using the geoFile program and re
152. r the label lt lt firstName gt gt You could type in any name For this example type in the name Pauline 12 Press RETURN GEOMERGE 10 4 E E 1 1 d a p J 4 1 1 1 1 J I 1 1111413 2 11 PRINT YOUR DOCUMENT Once geoMerge has asked for and you have typed in all of the proper replacements your print out will be of the form document test memo with all of the substitutions made for the labels provided that e your printer is turned on e it is hooked up correctly e you have the correct printer driver selected While geoMerge prints you will see a Cancel icon on the screen Click on this icon if you wish to stop printing for any reason If you have gone through all of the above steps correctly your print out should look something like this Pauline meet me at 2PM in the Stairwell Mike DO ANOTHER MERGE When geoMerge has printed the document or you have canceled the printing process you will be asked if you wish to do another merge If you click on the Yes icon the program will again ask you to supply a substitution for the label firstName You can then type in a different name and geoMerge will print another document with the new name in place of the lt lt firstName gt gt label Try this with the merge form document that you have created in this tutorial Type in a different firstName press RETURN and see what is now printed out When you have made as m
153. racters for the as it searches through the forms in your database For example if you type the following into a field called Last Name in your search form Da Click on the OK icon and then on one of the search icons that appear at the top of the search form page geoFile will recall all of those forms in your data base whose Last Name fields contain data which begin with the letter Da This might include names such as Dave Darla Dan Danielle etc Also any form that have data in their Last Name fields such 85 1387 Da Po Dan 123 etc will also be recalled You could also search for any last names that contain an a in them by typing a into the Last Name field of a search form Recalling Info 6 4 11 Co i 111 LEE E 1 E 2 Le Li E 1 J J d 1 1 1 1 1 1 4 J 1 l d 1 1 1 13 USE THE If the exclamation point is typed in before either a an or even another in a search data item geoFile will interpret the or literally What this means is that you can use and search for the characters and in data items of your data base For example if you type y into a field entitled Valid License and click on the OK icon geoFile will recall all of the forms in your data base that have an as the data item in the Valid License field after you click on one of the search icons If you left out
154. raight down the form page three grid lines or so Click again to set the field down in its new position 4 E i Design Forms 4 20 d J 1 eft e 999 4 0 0 99 e 46 0 99 99 0 0 999 oe 0 999 e 0 99 99 0 4 9 0 99999 99 9 0 0 4 4 4 4 44 0 C 6 0 0 Z qual 4 99 a 46 4 46 0 99 4 4 A 4 9 9 RG 40 EER 9 RE 9999 999999 99 999999 4 00 99 EE 4 999 9 6 0 EE EER ef 999
155. ration Yes But greater than less than etc only make sense on the search side of a search and replace statement Can 1 update information in only one form at a time using a search and replace operation Yes Just select the In this form replace menu item in the form sub menu Changing Information 7 6 CELE LL EL te Lt DOL L L 1 LL ED al EE C dei 1 1 J J 1 J d d 41 4 1 1 1 Jl A PRACTICE FOR CHAPTER 7 After reading about search and replace operations in geoFile you should practice with the different commands to see how they work Use the sample data base for a car dealer that you created in the practice section of Chapter 5 Open the geoFile document entitled Customers that you created in Chapter 5 Click on the create search form menu item in the form sub menu A search form appears on the screen It looks like your regular form containing the same layout field outlines and field names The only difference is that data does not appear in any of the fields Defi Last Name e III elephone NO OCO z F Y Y Y Y Y YYvY CHOHEHEH EOE EO HEHE E OE ddress
156. revious examples However a label s could appear within text 1 or 2 GEOMERGE 10 10 LIL C E E E CI tl E 1 A CECE 7 a 1 Jl 1 1 4 1 J 1 J 1 1 11 MERGE DATA FILES Manually typing in the data to be substituted for each label is not the only way to merge data with a merge form document The data can also come from a merge data file Merge data files are simply geoWrite documents These files can be created with geoWrite or with other products from Berkeley Softworks such as geoDex geoFile or geoCalc CREATE A MERGE DATA FILE WITH GEOWRITE LABEL RECORD A merge data file begins with the label record This is a list of all of the labels to be substituted for in the merge form document Each label must appear on a line by itself For example the label record for a form letter might be firstName lastName address city state zip Code page break inserted here by the program The asterisk at the end of the label list indicates the end of the label record The program will also automatically insert a page break after this first asterisk IMPORTANT There is only one label record in a merge data file and it must always be the first record 10 11 GEOMERGE DATA RECORD The next line after the asterisk is the first line of the first data record Each data entry in the data record is separated by alIRETU
157. rms that meet all of the conditions that you define in your search form CONDITIONAL SEARCHES To recall forms in your data base whose text or value does not match is not the same the text in the search data item 1 Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field outlines Type the characters lt gt into the selected field After these characters type in the data that you want not to match data in your data base Recalling Info 6 6 L 00 OB E zu L LIB E E LL LL EE J 1 111 3 2 J J JJ 31123 3 J J J 1 1 3 J 4 1 J 3 Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form NOTE You can combine different search conditionals as different search items in different fields on your search form For example recall forms that match one field and do not match another by typing the data you want to match into one search field and the data you want to not match into a different field preceded by the characters lt gt 4 Click on the OK icon after you have defined all of the conditions of your search 5 Click on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those forms that meet
158. se and recall data items in your data base that contain the characters or 1 Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field outlines 2 Type the character into the selected field in front of any character 1 of a search data item in your search data form The tells the program to take literally the character immediately following it and not treat that character as a wild card character 3 Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form 4 Click on the OK icon after you have defined all of the conditions of your search 5 Click on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those forms that meet all of the conditions that you define in your search form 6 13 Recalling Info ANSWERS TO CHAPTER 6 WHAT IF 1 Does a search form look like a form in the form design mode Yes except that data items do not appear in your fields while you are in the search mode 2 Can I search for numerical data in a geoFile search operation Yes Using conditionals like greater than gt and less than lt are a good way to search for numerical data in your data base 3 Can I use the wild card character as part of a data item i
159. search conditions At this point you are ready to replace or change information in you data base 7 5 Changing Information REPLACEMENT OPTIONS To replace data items in the currently displayed form only 1 Click on the form menu item in the command menu A sub menu appears Click on the In this form replace menu item in the form sub menu Any data items that have been typed in after a replace with character in one or more of the fields in your search form will now appear as the data items in the field or fields of the displayed form of your data base NOTE You can not replace data that is stored in the sort field To replace data items in all of the recalled forms 1 Click on the form menu item in the command menu A sub menu appears Click on the In all forms replace menu item in the form sub menu Any data items that have been typed in after a replace with character in one or more fields in your search form will now appear as the data items in those fields of all of the recalled forms in your data base ANSWERS TO CHAPTER 7 WHAT IF 1 2 3 Does the search form that I use to update information in my geoFile data base look different than the search form that I use just to locate that information No A search form looks the same whether you want to recall information or recall and replace Can I use the same conditionals in a search and replace operation that I use in a search ope
160. t the edge of the screen To stop scrolling simply move the pointer back toward the middle of the screen To use page preview to move to a different part of your form 1 Click on the file menu item in the command menu A sub menu appears 2 Click on the preview menu item in the file sub menu The preview window appears showing the entire layout of your form 3 Click once inside the preview window in the place to which you want to move The screen behind the preview window will now display this new portion of your form 4 Click once outside of the preview window The window disappears 5 Continue working on your form Design Forms 4 16 E ic de E E ELLE 1 EE E EE 1 d di J 1 11 1 1 1 111 D zb c d ANSWERS TO CHAPTER 4 WHAT IF 1 2 3 4 5 7 8 9 What are the three steps in designing a geoFile form The three steps in geoFile form design are creating fields entering field names and selecting a sort field What is a field A field is a rectangular area or box that you create on the form page of your geoFile form Fields contain the information that you want to store in your data base Can I move fields around on the form page after I have created them Yes You can move any of your created fields at any time while you are in the form design mode of geoFile Can 1 change the
161. t through some mishap or other will be relatively easy to replace Printing Forms 8 16 1 1 CL CL C L EE E zd de ET E Es E E L 13121321 3 J J 1 J 11 J 141 J 1 J 13 CHAPTER 9 GEOFILE REFERENCE OVERVIEW Chapter 9 contains three appendices that serve two purposes Appendix A DICTIONARY OF TERMS and Appendix B GEOFILE MENUS together form a quick reference of the terms and operations that are used in the geoFile application Appendix C USE GEOFILE WITH OTHER GEOS APPLICATIONS explains how to move or transport your geoFile data to other GEOS based applications so that you can use it with programs such as Writer s Workshop geoCalc and geoMerge 9 1 geoFile Reference e Lb bed eJ pk 9 2 geoFile Reference 1 1 1113 1 APPENDIX A DICTIONARY OF TERMS A application program These are programs that are based on GEOS and that need GEOS to operate geoFile is an application program or application of GEOS B boot Boot is a term that means start or run the operating system In other words you boot GEOS before starting to work with geoFile C column header A column header is a geoFile print option that allows you to print out all of the field names in your form at the top of a column of data items
162. tate Zip Telephone Birthday Car Style Purchased Data Entry One way to arrange these fields on your form is illustrated below MENTITE c E xg AE de EE 000000000000900000000000 oom 000000000000090000000 ebo 0 00000000000090000000 0000000000000 000900 000000 0000000000000 090000000000 00000900000000000000900006 000000000000090000000000 i 0000000000009000000200000 00000000900 yf 0000000000 00000000006 0000000009000000000000000 000000000000000000000000 999999999999069999999999 gt om 00090000000 Vo 40000000000 0000000000000 000000000 00400006 dd 008006 999999999999 You selected the Last Name field as your sort field in Chapter 4 its field outline should appear cross hatched so that your forms will be stored in your data base alphabetically by last name You can of course choose any of the fields on your form to be the sort field This form is your Master form layout for the Customers data base If you want to examine just a portion of the fields and data in your data base you will want to create a sub layout from your Master form Data Entry 5 6 Jl qd 1 Si 1 1
163. ter A more detailed view of those operations is given in the step by step instructions that follow Whether you read only the overviews or follow the step by step instructions by the end of chapter 8 you should be familiar with and have practiced all of the major commands and functions in geoFile IMPORTANT Before you begin to read Chapter 3 be sure that you have read and have followed the instructions contained in Chapter 2 of this manual Chapter 3 contains the information that you need to boot run the GEOS program and to start up and begin to work with the geoFile application program OBJECTIVES After reading this chapter you should know e How to open the geoFile diskette after you have booted GEOS e Two ways to open geoFile from the deskTop How to open a new or existing geoFile document e How to return to the deskTop KEY TERMS Commodore Key geoFile document Create Open Quit dialog box File dialog box 3 1 Open geoFile WHAT IF 1 Do 1 need to boot GEOS before I can begin to work with the geoFile application program 2 How many ways are there to open an existing geoFile document from the deskTop 3 Can I return to the deskTop from the Create Open Quit dialog box OVERVIEW BOOT GEOS AND OPEN YOUR GEOFILE DISKETTE As with any other GEOS based application program you have to first boot run GEOS before you can open and work with geoFile documents Once GEOS is running close your S
164. the in the above example the program would then recall all of the forms in your data base regardless of what was in the Valid License field 6 5 Recalling Info STEP BY STEP INSTRUCTIONS ENTER SEARCH MODE AND CREATE A SEARCH FORM To enter the search mode of geoFile and create a search form 1 Click on the form menu item in the command menu sub menu appears Click on the create search form menu item in the form sub menu The search form that appears on the screen looks much like your design mode forms except that a search form has no data in its fields HOW TO USE A SEARCH FORM TO PERFORM SEARCHES AND RECALL FORMS To recall data items in your data base whose text or value matches is the same the search data items that you define in your search form 1 Select a field in your search form by clicking once inside of its outline The outline of a selected field will appear thicker than the other field outlines Type data that you want to match with data that is stored under that same field name in your data base into the selected field Repeat steps 1 and 2 above for each field and conditional that you want to define in your search form Click on the OK icon after you have defined all of the conditions of your search Click on either of the two search icons the left and right looking faces that appear at the top of the search form page to start the search and recall operation geoFile will recall those fo
165. the form page You can however switch the position indicator off completely and thereby remove its image from the screen HOW TO SCROLL AROUND YOUR SCREEN You can move around on the form page by using geoFile s scrolling feature Scrolling is most effectively used if you do not wish to move a great distance on your form or if you wish to look at your form design and data as you move To scroll simply move the pointer to one of the edges of the geoFile screen You will scroll in that direction until you come to the end of the form page or until you move the pointer back toward the middle of the screen USE PAGE PREVIEW TO MOVE AROUND YOUR FORM geoFile has a page preview option that lets you view your entire form and the layout of all your fields at one time You can also use page preview to move to different parts of your form Click on the preview menu item in the file sub menu to display the preview window with your entire form layout on the screen To move to a different part of your form and display that portion on the screen position the pointer over the area or part of your form to which you want to move Now click The screen behind the preview window will now display this new portion of your form Click outside of the window to continue working 4 9 Design Forms STEP BY STEP INSTRUCTIONS CREATE A MASTER FORM CREATE A FIELD To create a field on the form page 1 Place the pointer where you want one corner of your f
166. the overall layout of your entire form rename G By clicking on this menu item you can change the name of your file 9 7 geoFile Reference print By clicking on this menu item you will display the print dialog box Here you can select the print output options that you want copy layouts By clicking on this menu item you will make a copy of the layouts in your form These copies will contain no data build scrap By clicking on this menu item you will cause the Build Scrap dialog box to appear Now you can create a Text Scrap from the information in your geoFile document that you can paste into a geoWrite document paste into a geoCalc spreadsheet or you can create a Merge Data File for use with the geoMerge application quit By clicking on this menu item you will close the file that you are working on and retum to the deskTop show count By clicking on this menu item you can find out how many forms are presently stored in your data base change layout By clicking on this menu item you can move to a different sub layout or create a new one EDIT SUB MENU eos rie i options i field type i display cut By clicking on this menu item after having selected a field you will cut the field name out of that field You can then paste that field name into another field in your form copy By clicking on this menu item after having selected a field you will make a copy of the field name You can then paste that name into a
167. the size and shape or names of the fields on this sub layout Use a sub layout to create a specialized arrangement of a portion of your complete data base for viewing or for printing 4 13 Design Forms OPEN AN EXISTING SUB LAYOUT To open an existing sub layout 1 Click on the file menu item in the command menu A sub menu appears 2 Click on the change layout menu item in the file sub menu A dialog box appears containing the names of your Master form and 15 possible sub layouts Your Master form is listed at the top of the list Any other sub layouts that you may have created are listed after your Master form 3 Click on one of the sub layout names to select it The layout name that you select will appear in reverse video 4 Click on the Use icon to view this sub layout The geoFile grid reappears containing all of the fields and their arrangement as they appear on your sub layout You can now delete move change the size and shape or names of the fields on this sub layout Use a sub layout to create a specialized arrangement of a portion of your complete data base for viewing or for printing CHANGE THE SCREEN APPEARANCE To start with the geoFile grid background will be on To switch the geoFile grid background off 1 Click on the display menu item in the command menu A sub menu appears 2 Click on the white or gray menu item in the display sub menu This will remove the grid pattern and leave either a wh
168. turn to the deskTop the new information that you typed in will be saved with that form AUTOMATICALLY UPDATE INFORMATION To automatically change information stored in your data base 1 While you are in the geoFile data entry mode see above click on the form menu item in the command menu A sub menu appears Click on the create search form menu item in the form sub menu Type the item or data that you want to search for in your data base into a selected field You can type search data items into more than one field in your search form You can use conditionals and or wild card characters in these search data items as described in Chapter 6 For each search data item in step 3 above that you want to replace with some other data or information type in the replace with character immediately after the search data item Type in the replacement data immediately after the O After you have finished defining search and replace items in your search form click on the OK icon Now click on one of the search icons the faces looking right and left that appear at the top of your form The program will recall only those forms in your data base that meet all of the search conditions that you have defined in your search form The form that is displayed on the screen after the search and recall operation is complete is the first form that geoFile found in your data base searching either forward or backward that meets the
169. ur particular needs o Format a blank disk as described above Then copy selected files from the second copy of the geoFile disk that you made in the previous section onto your new work disk 2 5 Before you Begin An example of a work disk containing a selection of GEOS files might include the following 8 6 deskTop 1 3 printer driver the correct one for your printer copied from side B of your geoFile disk This is a basic work disk configuration for geoFile Depending on your needs you can add additional files from other GEOS products and applications such as e additional font files from Font Pack or Writer s Workshop o geoPaint or Graphics Grabber included with Desk Pack 1 so that you can add your own graphics and pictures to your geoFile forms or transfer them from popular graphics libraries e desk accessories such as the Calculator or Notepad so that you can make quick calculations or jot down memos to yourself while you are working with geoFile By having only the files that you need on your work disks you allow for plenty of disk space for your geoFile forms Make up several customized work disks each useful for a particular type of job You are now ready to learn how to use geoFile ANSWERS TO CHAPTER 2 WHAT IF 1 Do 1 need more than one disk drive to run geoFile No You only need one disk drive to operate geoFile However two disk drives will make file copying much easier and allow you to de
170. viewer gt gt false for lt lt talkedAlready gt gt June 9th for lt lt date gt gt geoMerge will print the following Dear Mr Tibbs I look forward to interviewing with your company in the future If you type in true instead of false when you are asked to supply data for the label lt lt talkedAlready gt gt your print out will look something like this Dear Mr Tibbs I enjoyed speaking with you on June 9 I look forward to interviewing with your company in the future GEOMERGE 10 8 EE 1 1 1 I ED Eee 1 1 1 1 1 1 1 1 TE Ed l ol d 1 1 4 1 q 4 1 1 131311111 lt lt If gt gt lt lt Else gt gt STATEMENT You may also want to print one portion of text if a label is the same as the key text and a different portion if it is not This can be accomplished with an lt lt IF gt gt lt lt ELSE gt gt statement The lt lt IF gt gt lt lt ELSE gt gt statement has the following format lt lt IF labelName key text gt gt textl lt lt ELSE gt gt text2 lt lt ENDIF gt gt What this means is If the data that you type in for labelName is exactly the same as the key text then print the text that immediately follows the lt lt IF key text gt gt statement If it does not exactly equal the key text then print the text that follows the lt lt ELSE gt gt statement NOTE Again the lt lt ENDIF gt gt statement indicates the end of t
171. vote the entire storage space on a disk to your data base 2 Do I need any other software in order to operate geoFile Yes geoFile is a GEOS based application so you will need to have the GEOS package program disk and manual and know how GEOS operates in order to work with geoFile Before you Begin 2 6 LEC LL I TE dep LI CL DEL OL O Jl 1 1 a E I 1 1 1 4 1 1 1l zb 1 1 d 3 4 Must I install the geoFile application every time I use it No The installation procedure for geoFile or for any other GEOS based application is something that you do only once the first time that you open the program Should I use the DISK COPY utility program to make a second copy of my geoFile disk Yes Use the DISK COPY utility program whenever you want to copy a GEOS based application disk or make work disks Double click on the DISK COPY icon or use the copy menu item in the disk sub menu that is located in the command menu of your geoFile deskTop 2 7 Before you Begin ce uec dg EE ita 1 1 1 1 1 1 1 1 Jl J 1 1 J 1 1 4 CHAPTER 3 BOOT GEOS AND OPEN GEOFILE INTRODUCTION Each of the chapters 3 through 8 cover a major functional area of the geoFile application program Read the overviews of each chapter to get a general explanation of the geoFile operations that are to be covered in that chap
172. x appears asking you to enter or type in a filename for your file 2 After typing in a filename press RETURN In a few moments the geoFile grid background will appear on the screen When you first begin to work with geoFile you will be in the form design mode of the program OPEN AN EXISTING GEOFILE DOCUMENT Once you have created one or more files on your geoFile disk you will be able to open existing geoFile documents from the Create Open Quit dialog box To open an existing document using the Open icon 1 Click on the Open icon in the Create Open Quit dialog box after you have opened geoFile from the deskTop The File dialog box appears with a list of the filenames of the geoFile documents that are on your disk 2 Click on the name of the file that you want to open The name that you clicked on will appear in reverse video 3 Click on the Open icon to open that file Clicking on the Cancel icon returns you to the Create Open Quit dialog box The first form that is stored in that file appears on the screen with its name in the title bar Your first form will appear as an unbroken grid until you have designed a form Open geoFile 3 4 i ET EE ELE Ci CI LI mar LLO LL L EE EE LE J J l 13 JJ 4 1 1 J 1 4 1 Jl A 13111 RETURN TO THE DESKTOP FROM THE CREATE OPEN QUIT DIALOG BOX To return to the geoFile deskTop from the Create O
173. ype information into it Select a field by clicking once inside its outline A selected field will have an outline that is thicker than the other field outlines TYPE IN THE DATA Once you have selected a field by clicking inside of its outline you can begin to type information into it with the keyboard The text cursor which appears in a field when it is selected shows where the characters that you type in will appear in the field If the cursor disappears while you are typing characters into a field geoFile is attempting to fit the characters into a field that is too small The field will however contain all the characters that you have typed into it even though you may not see all of them on the screen You might want to return to the form design mode and make your field larger You can type up to 256 characters into a field USE THE CURSOR KEYS TO MOVE BETWEEN FIELDS By using different combinations of the SHIFT and cursor keys you can move quickly between the fields on your form without taking your hands off the keyboard and horizontal CRSR move right one field G and vertical CRSRI DI move down one field G SHIFT and horizontal CRSR move left one field G and vertical RSR move up one field Data Entry 5 2 L L CL L LCE TE Le LL 1 1 1 CE 2 E JJ 7 J 1 J 1 JJ 3999993 1313313 J 3 ADDING MORE FORMS TO YOUR DATA BASE More
174. ystem or boot disk the disk that you run GEOS from and open your geoFile diskette CREATE NEW DOCUMENTS Create new geoFile documents by double clicking on the geoFile icon which is located on the first page of the geoFile disk notepad A Create Open Quit dialog box appears Select the Create icon to create a new geoFile document OPEN EXISTING DOCUMENTS Open existing geoFile documents by clicking on the Open icon in the Create Open Quit dialog box A File dialog box appears with a list of the geoFile documents that are on on the disk Select the filename that you wish to open Existing geoFile documents can also be opened directly from the deskTop by double clicking on their icons RETURN TO THE DESKTOP Returning to the deskTop after you are finished working with geoFile is simply a matter of clicking on the Quit icon in the Create Open Quit dialog box Open geoFile 3 2 DEDDEEDDDUDDDODDDD EN amp LI LL 4 J 1 4 1 1 1 4 1 1 4 1 1 1 4 1 1 J JA 1 7 N STEP BY STEP INSTRUCTIONS BOOT GEOS AND OPEN YOUR GEOFILE DISKETTE The instructions below are written for a one drive system If you want to use two disk drives while you are working with the geoFile application program refer to your GEOS User s Manual and set up your system to use two drives To boot GEOS and open your geoFile diskette 1 Set up and turn on your disk drive c

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