PWAS_UserGuide
Contents
1. and these things too Consistent with 48 C F R 212 212 or 48 C F R 227 7202 1 through 227 7202 4 as applicable as well as R2 D2 and JOHNNY 5 locked in a beautiful metallic embrace of everlasting robot love INTRODUCTION Information technology and business are becoming inextricably interwoven I don t think anybody can talk meaningfully about one without the talking about the other Bill Gates On behalf of all the development team welcome to the Printshop Workflow Automation System PWAS This system will enable XYZ Printing Co to speed up production and minimize error through the use of a simple to understand web application This document will show you how to properly set up the system and how to successfully integrate it into the daily workflow The USERS section will explain how to register new users into the system as well as doing maintenance operations like updating their contact information deleting etc Customer Service Representatives should read this section as it s very relevant to their work The ORDERS section describes how new orders are entered and how they can be modified or deleted when necessary Again Customer service Representatives should be familiar with these procedures Finally the PRINT RUNS section should be read by all plant workers directly involved with production This section shows how print runs should be created populated and released into the work stream The system is very straightf2. 25 PM Modifying an Order Sometimes a user may wish to modify an order before paying for it The User can click on the Manage Orders link on the Menu to get to the Order List page Then the user can click on the Edit button the one with the pencil Only orders that have not been paid for can be edited A form with the pre filled order details will show up then the user can edit it and resubmit Order List Job Name South Beach Magazine x Final Size 90 in x 90 in 2 Qty to print 1000 x Stock Finish Glossy Stock Weight Light Two Sided V Folded V Ship PRINT RUNS The brain is a wonderful organ It starts working the moment you get up in the morning and does not stop until you get into the office Robert Frost About Print Runs The majority of errors in the printing industry happen at the print run assembly stage This is the point were orders get mixed up lost etc because workers sometimes can t handle the high volume by hand Here is where PWAS really shines as it assists plant workers into correctly assembling print runs from the available work pool The orders don t need to be manipulated in any way beyond selecting them and adding them to the run minimizing the possibility of errors and speeding up productions All plant workers should be completely familiar with these functions Once the run is assembled it s ready to be released into the workflow where workers simply need to update
3. New Order Click on the Create Order link on the Menu The New Order form will be shown which allows users to easily choose the specs for a new Order to be printed All the user has to do is select the appropriate options from the selection menu and submit the order Once this is done and the order is paid they can just sit back and relax while the order is processed at XYZ Customers can track their job as it moves through the workflow from their home page Create Order Job Name 3 Final Size in x in 7 Qty to print e Stock Finish Glossy Stock Weight Heavy v C Two Sided C Folded C Ship Please upload desired artwork ih Menu Upload File gt Create Order b Manage Orders Browse Paying for an Order Orders need to be paid in advance before they can be put into production Once an order 1s created the customer can pay for it by clicking on the Manage Orders link and selecting on the Pay Now button for the Order that he wants to pay After the button 1s clicked the order is marked as Paid and it can no longer be edited notice that the edit button is grayed out Then the order is available to be added to a Print Run dh Menu gt Create Order b Manage Orders Order List Se a ee ee AON 16 My Business Cards 2 205 000 00 Paid 12 6 2009 7 26 34 PM P N 17 Business Flyers 2 025 000 00 Paid 121812009 7 27 35 PM ZY 18 South Beach Magazine 4 050 000 00 12 8 2009 7 26
4. be validated and stored Manage User Accounts LL username Futeme ETAT Re Update P X roig Roly Vicaria rolyv1 S gmail corn Update f X lari Larissa Guerrero lari gmail com Administrator v Update P X javiermesas5 Javier Mesa javiermesa85 gmail cam Administrator v Update P X nheoo Naveen Gowda nhc001 fiu edu Update Deleting a User From the Manage User Accounts page you click on the Delete icon the one with the red X for any user you want to delete Only an Administrator can delete Users It must be noted that this operation is irreversible all information associated to this user Order history work in progress profile etc will be permanently removed from the system ORDERS Work expands so as to fill the time available for its completion C Northcote Parkinson About Orders The main purpose of the PWAS software is to streamline the way that customers place orders and to improve the way that these are handled once they enter into the company s workflow The format in which the orders arrive will be standardized all incoming orders will have exactly the same format As orders come in meaning Orders are paid for they are automatically added to the work pool Workers can then select the specific orders that should be printed This will be explained in more detail from the Print Run Section An order will contain all the specifications of the job to be printed such as size quantity stock and more Creating a
5. print run is any print run in the Created state Available order is any order in the Paid state Workers can simply check all the orders that they wish to include in a print run Once these are checked the worker selects the run from the drop down list and clicks the Move Orders button to add the selected Orders to the selected Print Run ih Menu gt Create Print Run gt Add Orders to Print Run gt Update Print Run Status Move Selected Orders to Print Run gt Select Order ID Order Quantity Order Height Order Width F 80 80 Run 4 My New Print Run v 16 iy Business Cards 1000 a Magazine Order 1000 80 80 d 18 Business Cards Spa 100 10 10 Updating Status of a Print Run This step needs to be taken in order to send the run to the next stage of processing Once a worker is finished with a certain process he must update the status of the run This will cause all orders associated to this run to update their status as well thus allowing the owners of these orders to track progress To get to this page click on the Update Print Run Status on the Menu run rintuname Status ction n 1 My Print Run 1 Finishing v Update EON 2 My New Run PrePrinting v Update EON 5 Run ABC Inc Update EON 4 My New Print Run Update TROUBLESHOOTING The problem with troubleshooting is that trouble shoots back Author Unknown This section highlights common problems encountered when using PWAS and their
6. the run status as it moves from stage to stage The available statuses for a print run are 1 Created Print Run has been created but it still doesn t have any orders added to it 2 PrePrinting Print Run has been populated with orders and it s been sent to printing 3 Printing The Print Run has been sent to press for printing 4 Finishing Printing has been completed and orders are being individually finished 5 Shipping The orders associated with this print run are prepared for shipping 6 Closed Orders for this print run have been shipped Then the print run 1s considered done Creating a New Print Run Similar to creating a new order the New Print Run menu allows workers to easily create a new run by choosing all the specs associated to it Once all specs have been selected the print run is created and ready to be populated with jobs Create Print Run Print Run Name M Run Size nenu ih Run Quantity P onn beld Stock Finish Glossy b Add Orders to Print Run gt Update Print Run Status Stock Weight Heavy Create Print Run al Populating a Print Run Once the print run has been created it can be populated This means that orders can be selected from the open order pool and added to the printing run To do this workers must go to the link called Add Orders to Print Run on the Menu This is a split screen that shows all available print runs on top and a list of all available orders Available
7. Printshop Workflow Automation System P W AS PWAS User Guide Presented by Dulcardo Arteaga Naveen Gowda Larissa Guerrero Erik Kessler Lenny Markus Javier Mesa Rolando Vicaria LEGAL ELECTRONIC END USER LICENSE AGREEMENT FOR VIEWING USING THIS SOFTWARE ILLEGAL ART EXHIBIT Software AND FOR USE OF LUMBER AND OR PET OWNERSHIP NOTICE TO USER BY METABOLIZING YOU ACCEPT ALL THE TERMS AND CONDITIONS OF THIS AGREEMENT INCLUDING BUT NOT LIMITED TO USE OF YOUR HOME AND CAR BY THE AUTHORS OF THIS AGREEMENT This Software End User License Agreement accompanies the Web Pages and related explanatory materials Crap The term Crap also shall include any upgrades modified versions or repainting of the Software licensed to you by either The Prince of Wales a sentient washing machine or my old Rabbi the one who used profanity Please read this Agreement carefully At the end you will be asked to accept this agreement and provide this Software with a warm lingering creepy hug If you do not wish to accept this Agreement simply click the I do not accept button while forcefully shoving your computer off the back of your desk Card Table Upon your acceptance of this Agreement this Software grants to you a nonexclusive license to use this Software or your own Shoes The Dressy Ones provided that you agree to the following 1 Use of the Software 1 1 You may use this Software on a hard disk or other storage device On a scra
8. lace orders track the status of their own orders and update their contact information User Registration In order for a user to register in the system they should click on the Register Icon from the main PWAS Website on the top right corner Once the user is on the main registration page the user must fill out the complete information form and click the submit button All users of the system must register the same way Once registered the Administrator will assign the appropriate role The password selected must be between 6 and 8 characters with only letters numbers combinations A asd di Home Register Login Projects Contacts YL Printing Printing at the Speed of Life XYZ Pnnting is your one stop shop for all your printing needs Enjoy your stay Registration Login Information Email Address Password Confirm Password Contact Information First Name n Last Name x Company Name Phone Billing Address Address Line 1 x Address Line 2 City State Zip Code Modifying a User s Profile From the Manage User Accounts page you click on the Edit icon the one with the pencil for any user you want to edit Modifying a users profile uses the same form that s filled at registration time Any detail that needs to be changed is updated on this form and submitted to the server where the changes will
9. of any trademark does not give you any rights of ownership in that trademark jackass Except as stated above this Agreement does not grant you any intellectual property rights in the Software Got it dude 3 Restrictions You agree not to modify adapt translate reverse engineer decompile disassemble or otherwise attempt to discover the inner motivations dreams aspirations or weird possibly sexual fantasies of the Software 4 No Warranty The Software is being delivered to you AS IS and we make no warranty as to its use or performance WE DO NOT AND CANNOT WARRANT THE PERFORMANCE OR RESULTS YOU MAY OBTAIN BY USING THE SOFTWARE LOOK WHEN THIS SOFTWARE GOES ALL CRAZY AND DESTROYS YOUR COMPUTER KILLS YOUR PET SLEEPS WITH YOUR SIGNIFICANT OTHER DIGS UP ALL YOUR OLD POETRY AND LAUGHS AND LAUGHS THEN CALLS UP YOUR FRIENDS AND READS THEM ALL THOSE REALLY EMBARRASING PARTS OUT OF YOUR JOURNAL LIKE WHEN YOU SAID YOU WERE DESTINED FOR BEAUTY OR SOME SHIT LIKE THAT WE MAKE NO GUARANTEES AND WILL SIMPLY JOIN WITH EVERYONE AND LAUGH AT YOUR SORRY ASS BECAUSE DAMN THERE S NO FREAKING WARRANTY HERE GET IT NO WARRANTY NONE AT ALL 6 Notice to Government End Users The Software and Documentation are Real Bitchin as that term is defined at 48 C F R 2 101 consisting of Real Bitchin formerly Radical items and as such terms are used in 48 C F R 212 212 or 48 C F R 227 7202 as applicable Or maybe 56 C F something something 7 Oh
10. orward to use however being familiar with this documentation will allow for a much smaller learning curve during the first few days that somebody is learning the new system Should any problems arise during use of the PWAS software please refer to the troubleshooting section at the end of the document We sincerely hope that you find this software intuitive and that you ll use it to its full extent as this will make XYZ Printing Co reach the next level INSTALLATION RAM disk is not an installation procedure Author Unknown System Requirements PWAS only requires a Windows Server installation with IIS 6 0 and SQLServer2005 Deployment PWAS has been designed with simplicity in mind to install the system just insert the provided CD into the servers CD ROM Drive and double click on the Setup Icon Running for the first time Initially there will only be one user registered with the system This user will serve the role of System Administrator The username will be Admin and the initial password will be Admin123 It is strongly suggested that this default password be changed immediately to prevent any potential security issues The following section will explain the different types of users roles how to create them and how to manage them USERS From a programmer s point of view the user is a peripheral that types when you issue a read request Peter Williams PWAS is intended to be used by people with different clea
11. p of drywall with a Sharpie install and use the Software on a file server or a tomato server for use on a network or a VHS copy of the motion picture Network or for the purposes of 1 permanent installation onto the small of your back at the base of your spine via a tattoo or other storage devices or 11 for providing the illusion of working while at work using the following methods of deception looking intently at the screen moving the mouse and typing decisively on the keyboard and make backup copies of the Software for later printing and spreading out in an alley to make a nice bed 1 2 You may make and distribute unlimited copies of the Software including copies for commercial distribution as long as each copy that you make and distribute contains this Agreement and is created in one of the following media carved out of ice as in an ice sculpture centerpiece smeared in mustard on the side of a white or off white panel van or taught to a parrot who is then condemned to fly the earth for eternity incessantly repeating the mantra of this Software 2 Copyright and Trademark Rights The Software is owned by its authors the Elks Clubs of America and its suppliers Its structure organization and code are the valuable trade secrets of the Freemasons probably The Software is also protected by United States Copyright Law and a group of big scary goons who will happily beat you until you re ejecting teeth like a winning slot machine Use
12. possible solutions Q I don t see any open orders in the open work pool what is causing this A Sales are slow Hire more salespeople and consider advertising more aggressively Q The screen is dark am I going blind A Verify that the monitor is plugged in Verify that brightness and contrast are set to maximum Consider seeing an eye doctor Q I can t log into the system even though my user name and password are correct A That wasn t a question Q Why can t I log into the system even though my user name and password are correct A The System Administrator must be angry at you Try to appease him with expensive gifts Q Workers seem to be idle for long periods of time Why is this happening A This is a normal effect after installing PWAS The system is very efficient so it s working exactly as intended Lay off unnecessary workers Q My question isn t listed here What should I do A You may call 1 888 456 3848 for support
13. rance levels The role of a user will limit the type of activity that said user could perform within the system A default PWAS installation allows for four different roles Administrator Worker Customer Service Rep and Customer About User Roles Roles have been created with the intent of preserving security and assigning specific responsibilities to users of the systems The existing roles are e Administrator Enjoys full access to all features of the system The Administrator is responsible for assigning roles to new users as well as removing users from the system Note Any new user 1s assigned a Customer role by default The Admin has full access to all areas except Print Runs as this responsibility falls solely on the workers e Worker Plant workers are responsible for creating printing runs and updating their status They are also responsible for assigning orders to specific runs As a run passes through each step in production the workers at each station must update the status of the print run and the system will take care of updating the orders associated with that print run e Customer Service Representative CSR s are meant to act as proxies for any Customers that are unable to access the system yet need to access the system CSR s have the same access privileges that a Customer does with the distinction that they can access the information for ANY Customer e Customer These are the clients of XYZ Printing Co They can only p
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