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User Manual - APPEducation

1. The UniCEM Dashboard is displayed C V2 November 2014 Page 14 University Clinical Education Managers ABOUT THE UNICEM DASHBOARD Once logged in the first screen displayed is your home page or the Dashboard This is the hub of activity for your account This topic describes what you will see on your dashboard The UniCEM Dashboard shows graphed usage of different events You will use the menu items on the side menu bar to navigate around APPLinkup and complete different tasks UNCEM LUinversay Clinical Education Manager Logout University of Leaming Physiotherapy APP Assessment of Physiotherapy Practice Online Management System POUCA 2015 Y m H University Y e p Facilities OS ESEN O gt Facility CECs O Clinical Educators Y Student Logins Educator Logins gt Students oe a gt Administration Y Q gt Change My View ai a gt Reports Y 0 50 60 0 25 30 0 00 0 Jan Mar May Jul Sep Nov Jan Mar May Jul Sep Nov Feb Apr Jun Aug Oct Dec Feb Apr Jun Aug Oct Dec Student placements by client type Student placements by clinical area Ml Adult E Muscu 18 65 E Neurol lt years KM Elderly gt 65 years When you log in for the very first time and there are no students added your Dashboard might look different to this APPLinkup User Manual V2 November 2014 Page 15 University Clinical Education Managers USING THE UNICEM DASHBOARD
2. To change your password from your home page Step 1 Step 2 Step 3 Step 4 Select the Administration menu item from the side menu bar lt 4 A set of Administration related menu items are displayed Select the Change Password menu link The Password Management screen is displayed O Clinical Educators O Students O University Details V Administration A Personal Details Change Password Q Change My View Change Password Use this page to set or change your password Passwords must be between 6 and 20 characters and contain at least one letter and one number Current Password New Password Confirm Password Complete the following fields e Current Password e New Password e Confirm Password NOTE Passwords must e be between 6 and 20 characters e contain at least one letter and one number Select the Save button to record and save the change in password APPLinkup User Manual V2 November 2014 Page 54 Facility Clinical Education Co ordinator UPDATING YOUR PERSONAL DETAILS This procedure outlines how to update your personal details To check or update your details from your home page Step 1 Select the Administration menu item from the side menu bar A set of Administration related menu items are displayed Step 2 Select the Personal Details menu link The Personal Details screen is displayed as shown below listing your current details O gt
3. Clinical Educators O 2 gt Students O Esla Y Administration A Personal Details Change Password Q Change My View Use this page to change your personal details Please note that changing your email address will change your APPLinkup username First Name Required Field Surname Required Fieki eMail Address Required Field Confirm eMail Step 3 Enter or change your details by recording the correct information in the name fields Changing If you are changing your email address you will have to enter it in the eMail Address your mail field and again in the Confirm eMail Address field address 1 NOTE Changing your email address will change your APPLinkup username Step 4 Select the Save button to update and save your new details APPLinkup User Manual V2 November 2014 Page 55 Facility Clinical Education Co ordinator MANAGING ACCOUNT REQUESTS As a FacCEC you will receive requests for APPLinkup accounts from the Clinical Educator supervising your students This procedure outlines how to view an account request as well as how to accept or reject a request Step 1 Step 2 Step 3 Step 4 O Select the Clinical Educators menu item gt The Account Requests menu link is displayed Select the Account Requests menu link The CE Applications screen is displayed as shown in the image below y Clinical Educators OA Account Requests O icati ene Ga CE Applications gt
4. FirstName Training Q gt Change My View Surname UniCEM E Reports eMail Address UniCEM UniLearning edu au Confirm eMail Step 3 Enter or change your details by recording the correct information in the name fields Changing If you are changing your email address you will have to enter it in the eMail Address your field and again in the Confirm eMail Address field mail address NOTE Changing your email address will change your APPLinkup username Step 4 Select the Save Details button to update and save your new details APPLinkup User Manual V2 November 2014 Page 19 University Clinical Education Managers PROCESSING ACCOUNT REQUESTS Requests for APPLinkup accounts will come in from Facility Clinical Education Co Ordinators This procedure outlines how to process a request for an APPLinkup account To process a request for an APPLinkup account Step 1 Select the FacilityCECs menu item from the L side menu bar to display the sub menu Step 2 Select the Account Requests menu link In the screen shot below the red bubble indicates that there is 1 account request pending The account requests waiting for approval are displayed 4 Hm University gt Facilities Account Requests O O gt Clinical Educators Select First Name Surname Email Address 4 gt Students Select Charles Green faccec albany com gt Administration S Q gt Change My View gt Reports Step 3 To
5. University Clinical Education Managers Step 2 Select the Allocate Selected bar to allocate the student s you have ticked The Allocate a Group of Students screen is displayed Allocate a Group of Students Select allocation for 3 students Facility Area Select v Setting Select v Client Select v Type Notes Cancel Save Complete the details on this screen and then select save The information entered will automatically be listed against all of N the students in the group Viewing Saving a list of students in a block Step 1 To view and or save a list of the students in the block select the Export Allocation Table button gt An Excel Spreadsheet dialog box may be displayed You can choose to open or save the spreadsheet Select the clinical block to allocate students to Block 1 01 Jul 2015 30 Jul 2015 Export Allocation Table Please Note Allocation rows should be completed one at a time Click the Save button at the right hand side of the row when it is completed Step 2 Select OK to open or save the spreadsheet APPLinkup User Manual V2 November 2014 Page 34 University Clinical Education Managers REGISTERING A SINGLE FACILITY Once you have added your program s and clinical block rotations you can register corresponding facilities This procedure outlines how to register a single facility To register a single facility
6. form is shown here within the box Jack Abraham Tracey Anderson return to it at a later time select the Save and Submit Later button so that you 1 NOTE 1 If you have not had time to complete the whole form and you need to do not lose the information you have already recorded NOTE 2 If you do not wish to complete a mid unit assessment you can select the Skip Mid Unit Form button This is not recommended as feedback is the key to assisting students to achieve improvement in their performance For detailed information about how to complete an APP form please refer to the Assessment of Physiotherapy Practice Instrument Clinical Educator Resource Manual APPLinkup User Manual V2 November 2014 Page 83 Clinical Educator COMPLETING END OF UNIT SUMMATIVE APP ASSESSMENT FORMS E This procedure outlines how to complete an end of unit summative APP assessment form To complete the end of unit assessment form Step 1 Follow the same steps as completing the mid unit assessment See the Completing a mid unit assessment form instructions for details on how to do this Y 1 NOTE There is no option to SKIP this assessment you must complete it Once you have completed and submitted the end if unit APP form University no changes can be made to the form unless you make contact with 1 Once you have completed the end of unit APP form and submitted it to the the UniCEM When the university receives the end o
7. pass standard 2 Demonstrates most performance indicators to an adequate pass standard 3 Demonstrates most performance indicators to a good above pass standard 4 Demonstrates most performance indicators to an excellent standard Not Assessed n a item was not assessed Note a rating of 0 or 1 indicates that minumum acceptable competency has not been achieved Professional Behaviour 0 1 Demonstrates an understanding of patient client rights and consent 0 0 2 Demonstrates commitment to learning 0 0 3 Demonstrates ethical legal amp culturally sensitive eee practice a L 0 1 27 4 4 Demonstrates teamwork 0 l 3 A Strengths Areas for improvement Communication 5 Communicates effectively and appropriately 0 2 3 4 Verbal non verbal 014 23 E didnt know how to do this o 1 2 4 6 Demonstrates clear and accurate documentation 0 1 2 EJ APPLinkup User Manual V2 November 2014 Page 92 Students CHANGING YOUR PASSWORD It is recommended that you change your password the first time you log in to something that is easy to remember This procedure outlines how to change your password To change your password from the Student home page Step 1 Select the Administration menu item from the side menu bar gt Step 2 Select the Change Password menu item A set of Administration related menu items are displayed The Password Management screen is displayed lt
8. ABC hospital lt gt Administration Q Change My View 0990900 8 ES No facilities which include your search term were found Click the Add a new Facility button to register a new facility Add a new Facility APPLinkup User Manual V2 November 2014 Page 35 Step 4 Step 5 Step 6 Step 7 University Clinical Education Managers Select the Add a new Facility button to display the Add Facility screen as shown below Add Facility Facility Type Facility Name Street Address Suburb State Postal Address Website Add Facility Use the drop down list to select the Facility Type Complete the remaining fields e Facility Name e Street Address e Suburb e State e Post Code e Country e Phone Number e Postal Address e Website Fields marked with an asterisk are mandatory Select the Add Facility button to register the facility and save the details you have entered APPLinkup User Manual V2 November 2014 Page 36 University Clinical Education Managers AMENDING STUDENT DETAILS If a student changes their name or email address you will have to update their details or reset their password on APPLinkup accordingly In most cases you will receive requests for amending details directly from the student This procedure outlines how to amend student details To amend a student s details Step 1 Select the Students menu item from the side menu bar to displ
9. Address field address NOTE Changing your email address will change your APPLinkup username Step 4 Select the Save Details button to update and save your new details APPLinkup User Manual V2 November 2014 Page 94 Students COMPLETING A SELF ASSESSMENT You will be required to complete both a mid unit and an end of unit self assessment for each of your clinical blocks This procedure outlines how to complete a self assessment Accessing the assessment forms To access an assessment form from your home page Step 1 Select the block for which you wish to complete the assessment D gt The associated facility facility link and assessment forms are displayed as shown in the image below Sonja Glover Student Logout APP Assessment of Physiotherapy Practice Online Management System ET IN Active Year fa gt Administration 2 Use this page to view and complete APP forms A Albany Regional Hospital Facility Details Step 2 Select the applicable assessment form In the example shown above only the mid unit assessment form is available for completion The assessment form is displayed and will be similar to the example N on the following page APPLinkup User Manual V2 November 2014 Page 95 Students Assessment of Physiotherapy Practice APP Mid Unit 0 Infrequently rarely demonstrates performance indicators 1 Demonstrates few performance indicators to an adequate pass
10. Administration Q gt Change My View Select First Name Surname Email Address Select Jim Smith smith john albany com au Select Anne Educator Anne Educator albany com au Select the Select button next to the applicant s name to display their details To accept or reject the application for an account request select the Accept or Reject button accordingly To return to the Account Requests list without accepting or rejecting an application simply select the Cancel button A useful thing to do is to ask all of your staff who are likely to be involved in clinical education to submit a request at the beginning of the year That way all possible clinical educators are registered in the system ready to be allocated to students as needed APPLinkup User Manual V2 November 2014 Page 56 Facility Clinical Education Co ordinator ALLOCATING STUDENTS TO A CLINICAL EDUCATOR S As an FacCEC you will need to allocate students to a Clinical Educator for the duration of their placement This will enable the CE to assess students using the APP You can allocate an individual student or multiple students to a Clinical Educator You can allocate an individual student or multiple students to one Clinical Educator or to several CEs This procedure outlines how to allocate both individual and muliple students to a Clinical Educator Individual student allocations To allocate a student to a Clinical Educator Step 1 Select the Stud
11. S APPLinkup User Manual V2 November 2014 Page 41 University Clinical Education Managers Ratify Results Bachelor of Physiotherapy Student Surname First Facility Educator APP Low View Change Ratify Number Name Score Items 111111 Elliott Margaret Albany Albany 56 80 0 Reg CE On this screen you will see a list of students their overall APP score and a number to indicate how many low scoring items they have received You can then view change or ratify the student results Viewing results Step 1 Select the View APP button to the far right of the student s name to display a student s assessment An example what you will see is shown below Results Assessment of Physiotherapy Practice APP End Unit 0 Infrequently rarely demonstrates performance indicators 1 Demonstrates few performance indicators to an adequate pass standard 2 Demonstrates most performance indicators to an adequate pass standard 3 Demonstrates most performance indicators to a good above pass standard 4 Demonstrates most performance indicators to an excellent standard Not Assessed n a item was not assessed Note a rating of 0 or 1 indicates that minumum acceptable competency has not been achieved Professional Behaviour 1 Demonstrates an understanding of patient client rights and consent 2 3 4 2 Demonstrates commitment to learning 2 3 2 3 4 3 Demonstrates ethical legal amp culturally sensitive pract
12. Use this page to enter a note about Sonja Glover Add Note The following screen is displayed N Add a Note Use this page to enter a note about a student Note Title Note Contents Save Cancel Step 2 In the Note Title field enter a title or short description of the purpose of the notes Step 3 In the Note Contents field record the relevant notes Step 4 Once you have finished entering notes select the Save button APPLinkup User Manual V2 November 2014 Page 77 Clinical Educator COMPLETING MID UNIT ASSESSMENT FORMS form E This procedure outlines how to open and complete a mid unit formative assessment Opening the mid unit assessment form To access and open the mid unit assessment form Step 1 Select the mid unit assessment icon next to the student s name In the screen shot below this is the green form with the M on it University of Learning Bachelor of Physiotherapy Year 4 Y Block 1 03 Feb 2014 04 Apr 2014 A Donna Abraham EJ ME Ruth Allan Ea ME gt The selected assessment form is displayed similar to the one shown on the next page APPLinkup User Manual V2 November 2014 Page 78 Clinical Educator Assessment of Physiotherapy Practice APP Mid Unit 0 Infrequently rarely demonstrates performance indicators 1 Demonstrates few performance indicators to an adequate pass standard 2 Demonstrates most performance indicators to an adequate pass standa
13. You will be advised of your login details via email APPLinkup User Manual V2 November 2014 Page 87 Students LOGGING IN TO APPLINKUP Once you have received the email containing your username and password you will be able to log in to APPLinkup This procedure outlines how to log in to APPLinkup To log in to APPLinkup Step 1 Access the APPLinkup website by visiting www applinkup com D gt The APPLinkup website home page is displayed as shown below APP Assessment of Physiotherapy Practice Online Management System Home Overview About Contact Request Access Step 2 Step 3 APPLinkup User Manual s Overview APPLinkup is an online system designed to collect manage and collate clinical performance scores for pre registration Physiotherapy students in Australia and New Zealand more Clarity Data Solutions About The APP Assessment of Physiotherapy Practice instrument is a valid competency based assessment instrument designed for use by clinical educators and students __more access lf you are a University clinical education manage a clinical education coordinator or a Clinical educator click here for more information on how to register for this site more Enter your username and password into the fields at the top right of the screen Select the Sign In button to access APPLinkup D gt The Student home page is displayed V2 November 2014 Page 88 Studen
14. a list of possible blocks to which you can allocate students as shown in the screen on the following page APPLinkup User Manual V2 November 2014 Page 29 University Clinical Education Managers i b University S gt Facilities o Allocate Student Cohort O gt Facility CECs Y O gt Clinical Educators Y Students A Student Cohort Registration Ae Single Student Registration Select the clinical block to allocate students to Manage Students OBlock 6 20 Jul 2015 21 Aug 2015 Allocate Student Cohort Ratify Student Results Student Results ne T Export Allocation Table NE Q gt Change My View Y Please Note Allocation rows should be completed one at a time Click the Save button gt Reports at the right hand side of the row when it is completed Block 7 24 Aug 2015 25 Sep 2015 Step 4 Select the applicable clinical block to which you wish to allocate the students A list of students is displayed beneath the list of blocks AS Allocate Student Cohort Select the clinical block to allocate students to Block 1 01 Jul 2015 30 Jul 2015 Export Allocation Table Please Note Allocation rows should be completed one at a time Click the Save button at the right hand side of the row when it is completed Select Name Details Facility Area Setting Client Notes O Elliott Margaret Allocate Student O Glover Sonja Allocate Student E Gonzales Willie Allocate Student
15. bar to display the sub menus Step2 Select the University Details menu link The University Details screen is displayed as shown below 5 p University gt Facilities l l University Details O gt Facility CECs O gt Clinical Educators 2 gt Students gt Administration Q gt Change My View 0800090900 en Add a Program for your University eport Name of the program Duration in years Program Type Select Add Program Bachelor of Physiotherapy Years that contain clinical placements Only tick the box of those year levels using the APP 01 02 03 v4 Delete Program APPLinkup User Manual V2 November 2014 Page 22 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 University Clinical Education Managers In the Name of the program field enter the program name For example Bachelor of Physiotherapy In the Duration in years field enter the number of years for which the program runs In the Program Type field use the drop down list to select the program type For example Bachelor Degree Select the Add Program button The bottom portion of the screen shows each year of your program next S to a check box Select the applicable year levels Only select the box of those year levels which have clinical placements which use the APP instrument to assess student performance In the example shown on the previous page only the second year has been selected indicatin
16. blue e will help you navigate to other areas of the system to complete different tasks e canbe accessed by selecting either the blue arrow to the left of main menu item or the double arrow icon to the right of the main menu item item by selecting the blue arrow to the left of the menu item or the arrow icon O You can collapse the menu that is hide the menu links under the main menu to the right of the menu item inkup User Manual Facility Clinical Education Co ordinator More about the Facility CEC Dashboard eye A well planned orientation pr events confusion and misunderstandings facilitates student lear ning and impr oves Faci ityCEC safe effective patient care Dashboard Student placements by clinical area Student placements by client type H Cardio KM Adult E Muscu 18 65 years Red Here the red bubbles show that bubbles there are currently 2 account requests from CEs that need to be accepted or rejected e there are currently 6 students needing to be allocated to a clinical educator APPLinkup User Manual V2 November 2014 Page 53 Facility Clinical Education Co ordinator CHANGING YOUR PASSWORD It is recommended that when you log in for the first time you change your password to something that is easy to remember If you need to change your password at any other stage the process for doing so will be the same as the one outlined here This procedure outlines how to change your password
17. end dates Block 1 01 04 2015 30 04 2015 Delete displayed Block 2 01 06 2015 19 06 2015 Delete APPLinkup User Manual Year 4 Block Name Block A Block B Start Date 01 06 2015 06 07 2015 End Date 26 06 2015 31 07 2015 V2 November 2014 Add Delete Delete Add Page 24 Step 3 Step 4 Step 5 University Clinical Education Managers In the blank fields across the bottom enter the block details including block name start date and end date Block Name The block name can be anything that suits your program For example you can use Block A B and C Block 1 2 and 3 as on the previous page or use the clinical area for example Orthopaedics Cardiorespiratory etc Start and End Dates You can select start and end dates for the calendars that display or you can simply type in the applicable dates for that block Select the Add Block menu link next to the details you have just entered to save the details Another blank row of fields displays across the bottom of the block list S You can add another program by repeating the process above If you make a mistake or would like to delete a previously entered block select the Delete menu link next to the applicable block Once you have finished adding the block or blocks select the Finish button APPLinkup User Manual V2 November 2014 Page 25 University Clinical Education Managers REGISTERING A STUDENT COHORT So that students can
18. group of student Clincal Educator Pool Assigned Educators Green Charles 267 a Educator Anne 269 Remove lt lt Step 4 Select the applicable Clinical Educator from the Clinical Educator Pool box Step 5 Select the Add gt gt button in between the boxes The Clinical Educator s name is then listed in the Assigned Educators box Step 6 Select the Finished button at the bottom of the screen to complete the allocation APPLinkup User Manual V2 November 2014 Page 58 Facility Clinical Education Co ordinator Changing the Clinical Educator during a placement Step 1 To change the Clinical Educator during the placement select the assigned CE from the Assigned Educators box Step 2 Select the Remove lt lt button in between the boxes The Clinical Educator s name is moved back in the Clinical Educator Pool box again You can then choose a new Clinical Educator Multiple student allocations To allocate multiple students to a Clinical Educator Step 1 On the Allocate Students to Clinical Educators screen select the check box next to each student you wish to allocate As soon as you select one box the Allocate Selected button is displayed as shown in the image below University of Learning Bachelor of Physiotherapy Year 3 Block 1 01 Jul 2015 30 Jul 2015 Allocate Selected O Margaret Elliott Allocate Y O Sonja Glover Allocate Y O Willie Gonzales Allocat
19. gt Administration University Details Change Password Use this page to set or change your password Passwords must be between 6 and 20 characters and contain at least one letter an Save Step 3 Complete the following fields e Current Password e New Password e Confirm Password NOTE Passwords must e be between 6 and 20 characters e contain at least one letter and one number Step 4 Select the Save button to record and save the change in password APPLinkup User Manual V2 November 2014 Page 93 Students UPDATING YOUR PERSONAL DETAILS E This procedure outlines how to check or update your personal details To check or update your details from the Student home page Step 1 Select the Administration menu item from the side menu bar gt A set of Administration related menu items are displayed Step 2 Select the Personal Details menu link The Personal Details screen is displayed as shown below listing your current details Personal Details Use this page to change your personal details Please note that changing your email address will change your APPLinkup username First Name Surname eMail Address Glover Sonja unilearning edu au Confirm eMail Step 3 Enter or change your details by recording the correct information in the name fields Changing If you are changing your email address you will have to enter it in the eMail Address your mail field and again in the Confirm eMail
20. reports including exit survey University APP Items VS National Average and Student APP Items VS National Average This procedure outlines how to generate these reports To generate a report from your home page Step 1 Select the Reports menu item from the side menu bar The Reports menu link is displayed S Step 2 Select the Reports menu link to display the APPLinkup Reports screen on which the various reports and corresponding descriptions are listed The screen will look similar to the one shown below APPLinkup 3 gt University S gt Facilities Y Reports APPLinkup Reports gt UniCEMs gt Facility CECs O Clinical Educators gt Students UniCEM Reports gt Students Se Exit Survey This report displays the Exit Survey data gt Administration Y Q Change My View Y University APP Items This report displays mean SD APP scores for a University for Y Reports A Vs National Average each clinical area against the national averages Reports Student Reports Student APP This report displays APP scores for each clinical placement against items Vs National the national average for APP scores within the relevant clinical Average setting Step 3 Select the report name link to display the parameters for generating the report Different screens are displayed depending on the report you have selected However in all instances you will need to enter a number of parameters to generate the repo
21. sent to your Facility co ordinator for approval Once N approved you will receive an email with your password If at any time you would like to start the form again select the Clear Form button APPLinkup User Manual V2 November 2014 Page 68 Clinical Educator LOGGING IN TO APPLINKUP Once you have received your username and password via email you will be able to log in to APPLinkup This procedure outlines how to log in to APPLinkup To log in to APPLinkup Step 1 Access the APPLinkup website by visiting www applinkup com The APPLinkup website home page is displayed as shown below 4 Signin Help P5 APP amp Y Assessment of Physiotherapy Practice Online Management System Home Overview About Contact Request Access Step 2 Step 3 APPLinkup User Manual O Overview APPLinkup is an online system designed to collect manage and collate clinical performance scores for pre registration Physiotherapy students in Australia and New Zealand more O Clarity Data Solutions w About The APP Assessment of Physiotherapy Practice instrument is a valid competency based assessment instrument designed for use by clinical educators and students more access lf you are a University clinical education manage a Clinical education coordinator or a Clinical educator click here for more information on how to register for this site more Enter your username and password into the fields at the to
22. standard 2 Demonstrates most performance indicators to an adequate pass standard 3 Demonstrates most performance indicators to a good above pass standard 4 Demonstrates most performance indicators to an excellent standard Not Assessed n a tem was not assessed Note a rating of 0 or 1 indicates that minumum acceptable competency has not been achieved Professional Behaviour E a SS 3 0 w g w a q i i 1 Demonstrates an understanding of patient client nghts and consent 2 Demonstrates commitment to learning Ss Y ie E E E Communication A E A A E ee ee A 3 Demonstrates ethical legal amp culturally sensitive practice 4 Demonstrates teamwork 5 Communicates effectively and appropriately Verbal non verbal 6 Demonstrates clear and accurate documentation APPLinkup User Manual V2 November 2014 Page 96 Students Moving around the assessment form Some things to e Please note that Rating descriptions are listed at the top of the assessment note about form using this form Hovering over rating options will show a descriptor of that option e Hovering over an assessment criteria item will show performance indicators for that item as demonstrated below Professional Behaviour 1 Demonstrates an understanding of patient client rights and co informed consent is obtained and recorded according to protocol understands and respects pa
23. the View button next to the notes you wish to read The screen below shows the most recent set of notes entitled Auscultation Could you review Margaret auscultating a patient to ensure she is positioning the stethoscope correctly Adding notes Effective You can use this section to record notes about student performance on a day to day use of basis This notes section can be useful in a number of ways It can notes act as a record of student performance across the unit which can assist when deciding on the final rating of the student s performance CH provide a central place where any all Clinical Educators working with a student can record information on the student s performance so that other educators can see the notes and be kept up to date with how the student is progressing act as a method of passing information from one educator to another This is very useful if two educators are sharing the supervision of a student and work part time where their work hours do not overlap They can leave messages and information for each other about the student APPLinkup User Manual V2 November 2014 Page 76 Clinical Educator NOTE 1 Students cannot see these notes NOTE 2 All notes are removed at the end of the clinical block so that future Educators cannot read old notes about a student in relation to a previous block To add notes to a student s record Step 1 Select the Blue Notes icon and then click Add Note button
24. them Observation of differences provides opportunities for discussion and a path towards consensus about specific expectations and strategies for achieving this APPLinkup User Manual V2 November 2014 Page 101 Red form icons incidate results have been finalised Downloading your end of unit APP form APPLinkup User Manual Students Once the APP forms are completed and submitted to the University The University the reviews the form During this stage of ratification by the University the end of unit APP form will appear orange as below Masters of Physiotherapy Studies Year 2 Y Block 1 03 Feb 2014 04 Apr 2014 Q Jack Abraham EJ O Once ratified by the University the end of unit form icon will turn red as shown in the image below indicating your results have been finalised Block 1 03 Feb 2014 04 Apr 2014 A Royal Brisbane and Women s Hospital Facility Details Me A Y Block 2 07 Apri2014 09 May 2014 Royal Brisbane and Women s Hospital If you wish to download a copy of your ratified end of unit APP form click on the Save as PDF link at the bottom of your end of unit form V2 November 2014 Page 102 FREQUENTLY ASKED QUESTIONS FAQS Q1 What do do if get a screen telling me OOPs there is an error A Before contacting anyone there are several steps you can do e Refer to the relevant section in the APPLinkup User Guide Information in this guide will prov
25. this page to set or change your password Q gt Change My View Y ds iia gt Reports Passwords must be between 6 and 20 characters and contain at least one letter and one number Current Password New Password Confirm Password Step3 Complete the following fields e Current Password e New Password e Confirm Password NOTE Passwords must e be between 6 and 20 characters e contain at least one letter and one number Step 4 Select the Save button to record and save the change in password APPLinkup User Manual V2 November 2014 Page 18 University Clinical Education Managers UPDATING YOUR PERSONAL DETAILS If your personal details or email address are incorrect on APPLinkup or your details change you will have to update the details in APPLinkup accordingly This procedure outlines how to check or update your personal details To check or update your details from your home page Step 1 Select the Administration menu item from the side menu bar A set of Administration related menu items is displayed S Step 2 Select the Personal Details menu link The Personal Details screen is displayed listing your current details S i p University p Facilities O USD gt Facility CECs O 9 Clinical Educators Use this page to change your personal details 4 gt Students Please note that changing your email address will change your APPLinkup username 12 gt Administration
26. time on placement Hospital Inpatien Select Disability Organisation Educational Hospital Inpatient Hospital Outpatient Primary Health and Community Care Private Practice Residential Aged Care Unallocated From the Clinical Area drop down list select the clinical area that best represents the main primary clinical area that you expect the students to be seeing clients 1 Only select the e Combination option if you are sure that this is the best description of the unit Step 2 APPLinkup User Manual V2 November 2014 Page 62 Step 3 Step 4 Facility Clinical Education Co ordinator Using the Client Type drop down list select the client type grouping representative of the majority of clients the student is most likely to see Picking between adult and elderley may be problematic choose the age group that will form the majority of clients the student is likely to experience Exact percentages on what the student actually saw on placement will be collected at the end of the unit in a survey Only select the e Combination option if you are sure that this is the best description of the unit ie students will be assessing and treating patients both paediatric and adult elderley clients see Select Paediatrics under 18 years Adult 18 65 years Elderly gt 65 years Unallocated Once you have entered all details select the Saave Allocation button APPLinkup User Manual V2 Novem
27. view an application select the Select button next to the applicant s name The applicant s details are displayed A Request FacCEC Access To request access as a FacCEC please complete this form Given Name Charles Surname Green Email faccec albany com au 7 Albany Regional Hospital Albany WA 544 Add Facility Add Facility Albany Regional Hospital Albany WA 544 Selected Facilities University University of Learning v Submit Application APPLinkup User Manual V2 November 2014 Page 20 University Clinical Education Managers Step 4 Once you have reviewed the details you will be required to accept or reject the application f Y You must be sure that the request is from a known genuine FacCEC If you have any doubts ensure you follow up accordingly To e accept the account request select the Accept button e reject the account request enter a reason for the rejection in the Comments textbox and then select the Reject button APPLinkup User Manual V2 November 2014 Page 21 University Clinical Education Managers ADDING A PROGRAM TO YOUR UNIVERSITY In most cases you will only ever have to add a program once and this will generally be done when you first start setting up your university details on APPLinkup This procedure outlines how to add a program to the system To add a program to your University Step 1 Select the University menu item from the side menu
28. 76 Completing Mid Unit Assessment FOrMS cccsseccccsssecceeccccaeececceuececsenecesauesecssaecesseuecesaueeeseueeeesaseessaeseesaas 78 Opening the mid unit assessment fOrM occccccccnccnnnccnnonnnnnonanonnnnonononnnnononnnnnnnnnnrnnnnnnnnnnnnnrnnnnnnnnnnnnnnnnnnonanonoss 78 Completing an online assessment fOrM oocccnncccncccnnncnnncnnnnnnannnnnnonononnnnononrnnnnnnnnrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninnnss 81 Completing End of Unit Summative APP Assessment FOr ooccccnccnoccnnnncnnccnnnncnanonnnnnnnnonnnnonancnnnnnnnsnnnnnnnnacnnss 84 STUDENTS csicca wa vdsinesiaebudnacaucswondaaudacaweassinwsoaevepenes a das adansvavawaseancebeuseveunes a caadeaensabeenesvestens 85 Process Overview SLUG El pes APP UU o E O EOI O 86 A Note ADOUE SCUCENOACCESS sd ion iia 87 Ci A A aa 88 About The Student HOME Page ida dai 89 A A O O a a adda tet aacg a 89 Changing VOU Pass WO iii 93 Updaatine our Personal Detalla iaa 94 Completine a SeltsAssess Menta ca 95 ACCESSING the asses mEn TONNS ta 95 Moving around the assessment TON A E oa 97 completine AN ONIINE assessment iO Mirada 98 MIEWINE VOUFASSO SO a io 100 FrequentiviAsked Questions FAO Sinai 103 MANUAL INFORMATION About this user manual This manual has been designed to help you use the APPLinkup system The APPLinkup website can be accessed via www applinkup com Conventions used in this user manual Icons Colour coding Moving around this manual The following icons a
29. APPLinkup User Manual V2 November 2014 Page 30 University Clinical Education Managers Completing the student details Step 1 In the Facility field enter the first three letters of the facility you wish to record against the student s name A list of facilities starting with the three letters you entered is displayed 4 o l St Vincent s Hospital Melbourne Fitzroy VIC LU Ma naes Allocated St Vincents Private Hospital Fitzroy VIC Chris The Royal Melbourne Hospital Parkville VIC The Women ital Parkville VIC Ju Fay Ruth ey Area Setting Client Type Cancel Save H Step 2 Select the applicable facility If the facility you are searching for is not displayed you will have to register it For instuctions on how to register a facility see Registering a single facility Y Step 3 From the Clinical Area drop down list select the clinical area that best represents the main primary clinical area that you expect the students to be seeing clients Only select the E e Combination option if you are sure that this is the best description of the unit e Unallocated option if the Facility Clinical Education co ordinator will be allocating the student to the clinical area APPLinkup User Manual V2 November 2014 Page 31 University Clinical Education Managers Step 4 In the Placement Notes field write any notes about the clinical placement that you would like the facility co ord
30. CAL BLOCK This procedure outlines how to allocate a student cohort to a clinical block including the facility clinical area setting and client type In addition to allocating students to specific clinical blocks some Universities will allocate their students to a specific facility clinical area setting and client type Other Universities eg those with a clinical school model may only allocate their students to a block and to a facility health service and the Facility Clinical Education Co ordinator at that facility then allocates the students to the specific clinical area setting and client type Either scenario is covered here in these instructions To allocate a student cohort to a block Step1 Select the Students menu item from the side menu bar to display the sub menus Step 2 Select the Allocate Student Cohort menu link The Allocate Student Cohort screen is displayed E University Y gt Facilities Y Allocate Student Cohort O gt Facility CECs Y O Clinical Educators D Students Student Cohort Registration Single Student Registration Manage Students Bachelor of Physiotherapy gt Allocate Student Cohort Years that contain clinical placements that use the APP Ratify Student Results Student Results Year 4 1 students enrolled Allocate Students gt Administration Q gt Change My View El gt Reports Y Step 3 Select the Allocate Students button to display
31. SA APPLinkup Online amen a APPLinkup com User Manual TABLE OF CONTENTS Table ot CONEA RAROS 2 MANUAL INFORMATION scccndsntccececscvecsscusececucsdenantsagedecudsavoassabeckecucedeevedcedecodesnaseanseyecsocuscedeeoodeedeesaeesecee 4 ADOUL MIS USER manual aii 4 O A O SON 5 a A E eee Cee eed 5 Witatdoes APPLEINKUD GO ele ec E 6 Who can use APPLIN KU DB A A A 7 Finding The Right lntorimMatlon FOr YOU aiii 9 MANAGERS voce euusnnsceruescctewusi nus cle A ade 9 Process Overview University Clinical Education Manage l ccccsseccccssscccceeseccsesccsescecseuscesseeeeessaesessaneeess 11 Requesting UnIGCEM Access To APRO DA caba 12 LOS SINE In TO APRENDO 14 ADOUL The Un ICEMDISIDO ea 15 Usne Te UnIGEW Dash Oa dll 16 Changing Your PassWord vin Aia 18 Updating Your Personal Det aiii 19 PROCESSING ACCOUNT REGQUGSUS narra 20 Adame a Program TO your UNIV 22 Setting Up Block RO tacon rada 24 Registering a student COn Eu 26 Registerine An INGIVIGUAl SUUG CMV Era Ne 28 Allocating A Student Cohort To A Clinical Block oooocccncoocnnncconnnccnocononononnnnanonononnnnnnonnnnnnnnnnnnnnononanenos 29 Registering aone le Facilita 35 Amending student Detalls reuses a a r a N aa ener aneeagintt 37 Penormine FacCEG asaltado 39 Ratiiyine Student A e e OSO E cous II iat san toneaeeabetecsaue aoe 41 Generali REDO sis SE cans ekeatias MeaheunbeaSauneesh 45 FACILITY CLINICAL EDUCATION CO ORDINATORS sassicdassesasiceccenc
32. Select the Sign In button to access APPLinkup o The FacilityCEC Dashboard is displayed V2 November 2014 access lf you are a University clinical education manage a Clinical education coordinator or a clinical educator click here for more information on how to register for this site ___more Enter your username and password into the fields at the top right of the screen Page 51 Facility Clinical Education Co ordinator ABOUT THE FACCEC DASHBOARD E This topic describes what you will see on the FacilityCEC Dashboard What you will see When you log in as an FacCEC you will see a screen similar to the one shown below Albany Regiona Hospital 2 gt APP Lo 1 Assessment of Physiotherapy Practice Online Management System O Cinical Educators OO r Students 67 6 FacilityCEC Dashboard O gt Administration T Orientation orevents Q gt Change My View Student placements by clinical area Student placements by chent type B Cardio B Aden E Moscu 18 65 years On your The Dashboard shows graphed usage of different information In the example dashboard shown above the Dashboard shows student placements by area and student placements by client type Side menu bar The side menu bar consists of main menu items such as Clinical Educators Students Administration and Change My View Each menu item includes sub menu items or menu links These links e are displayed in pale
33. Step 1 Select the Facilities menu item from the side menu bar to display the sub menus Step 2 Select the Facility Registration menu link to check if the facility already exists in the database The Search Add Facility screen is displayed as shown below s b University Y y Facilities A Search Add Facility Facility Registration Search for a Facility Use this page to add facilities to the APPLinkup database O gt Facility CECs Step 1 Search for the facility to make sure it isn t already in the system 9 O Clinical Educators 2 Students gt Administration Q gt Change My View EEES EE gt Reports Step 3 Enter the facility name and select the magnifying glass icon to start the search If the facility you have entered S e is displayed it means that it is already in the database and there is no need to add it again e is notin the database a message will be displayed stating No facilities which include your search term were found and you can continue with the process of adding the new facility by selecting the Add a new Facility button See step 4 on the next page e University 2 y Facilities A EGSA pole Facility Registration Search for a Facility Use this page to add facilities to the APPLinkup database O gt Facility CECs O gt Clinical Educators Step 1 Search for the facility to make sure it isn t already in the system 2 gt Students
34. This topic describes how the L side menu bar is structured and how to use it HE OW University ES University Details Manage Block Rotations sl gt Facilities O Facility CECs Y O Clinical Educators 2 Y Students ES student Cohort Registration single Student Registration Manage Students Allocate Student Cohort Ratify Student Results student Results Administration Q gt Change My View Reports Side Menu Bar The side menu bar consists of main menu items such as University Facilities Facility CECs Clinical Educators Students Administration Change My View and Reports Each menu item includes sub menu items or menu links These links e are displayed in pale blue e will help you navigate to other areas of the system to complete different tasks e canbe accessed by selecting either the blue arrow to the left of main menu item or the double arrow icon to the right of the main menu item APPLinkup User Manual V2 November 2014 Page 16 Red bubbles APPLinkup User Manual University Clinical Education Managers You can collapse the menu that is hide the menu links under the main menu item by selecting the blue arrow to the left of the menu item or the arrow icon to the right of the menu item HW University A In the screen below the red bubbles indicate that there is currently 1 set of student results waiting to be ratified J app l Assessment of Physiotherapy Practice Online Man
35. agement System INC Active Year 12015 A Hi gt University p Facilities O gt Facility CECs A UniCEM Dashboord O gt Clinical Educators Student Logins Educator Logins Ay Students a Student Cohort Registrabon Single Student Registration 15 3 Mana A oc 10 2 Ratify Student Results Student Results 0 5 1 O gt Administration e 00 o Q gt Change My View Jon Mar May Jul Sep Nov Jan Mor Muy Jul Sep Nov Feb Apr Jun Aug Oct Dec Feb Ape Jun Aug Oct Dec E gt Reports Student placements by ciimical area V2 November 2014 Page 17 University Clinical Education Managers CHANGING YOUR PASSWORD It is recommended that when you log in for the first time that you change your password to something that is easy to remember If you need to change your password at any other time the process for doing so is the same as the one outlined here This procedure outlines how to change your password To change your password from your home page Step 1 Select the Administration menu item from the side menu bar A set of Administration related menu items are displayed S Step2 Select the Change Password menu link The Password Management screen is displayed A E University Y gt Facilities Y PP University Details O gt Facility CECs Y O gt Clinical Educators gt Students gt Administration Change Password Use
36. and clinical educators to be aware of Notes Include experience in ICU For example you may choose Cardiorespiratory in the clinical area section and in the placement notes you may write Please make sure the student spends some time in ICU Step5 Using the Placement Setting drop down list select the placement setting that represents where the student will be spending the majority of their time on placement Hospital Inpatient Select Disability Organisation Educational Hospital Inpatient Hospital Outpatient Primary Health and Community Care Private Practice Residential Aged Care Unallocated Only select the 1 e Combination option if you are sure that this is the best description of the unit ie students will be assessing and treating patients across multiple facilities e Unallocated option if the Facility co ordinator is going to be allocating the student to the placement setting Step 6 Using the Client Type drop down list select the client type grouping representative of the majority of clients the student is most likely to see Picking between adult and elderley may be problematic choose the age group that will form the majority of clients the student will experience Exact percentages on what the student actually saw on placement will be collected at the end of the unit in a survey Select Paediatrics under 18 years Adult 18 65 years Elderly gt 65 years Unallocated Only
37. anently remove the student record from the system and the action cannot be undone e perform another search by selecting the Another Search button e display the student s details so that you can amend them by selecting the Edit link This will display a screen like the one shown below i gt University gt Facilities A Manage Student gt Facility CECs O gt Clinical Educators gt Students gt Administration Q gt Change My View Edit the student s details Given Name Kevin GI DDDDO gt Reports Surname Moore eMail Address Kevin Moore UniLearning edu au Reset Password Cancel MUPECPEES To change a student s name or their email address Step 1 Enter the correct or new details and select the Update Details button To reset a student s password Step 1 Select the Reset Password button The student will receive a new password via email S APPLinkup User Manual V2 November 2014 Page 38 University Clinical Education Managers PERFORMING FACCEC TASKS There may be occasions where you need to take on the role of one of your Facility Co ordinators and perform some their tasks This may be as the result of a Facility Co ordinator being off work from their facility and the clinical educator for one of your student s requires another staff member to be added as an additional educator You can change your view from UniCEM to that of a particular FacCEC which allows you to
38. appropriate advises supervisor or other appropriate person if a patient client might be at risk respects patients clients privacy and dignity maintains patient client confidentiality applies ethical principles to the collection maintenance use and dissemination of data and information 2 Demonstra Adding At the end of each assessment section you can comment on the student s comments at strengths and any areas that need improvement the end of each assessment section Selecting the down arrow icon will expand the section and provide you with space to record your comments as is shown below A APPLinkup User Manual V2 November 2014 Page 80 Clinical Educator Completing an online assessment form To complete the online assessment form Step 1 For each item select a rating O NOTE If you select e n a a warning will be displayed e ascore of Oor 1 you will be asked to record a comment about why you have given a low score It is recommended that you record comments as you go Step 2 Where necessary record comments about the student s strengths and any areas that need improvement at the end of each section To add this feedback select the down arrow icon to the far right of the Please Add Feedback sections Selecting the down arrow icon will expand the feedback option section N so that you can record your feedback The expanded V Please Add Feedback Professional B
39. as in the middle of completing a student s end of unit APP summative assessment and was called to the ward When came back had lost all of the ratings and comments had entered Is there any way can avoid this in future A Yes At the bottom of both the mid and end of unit APP forms there is a button which says Save and Submit Later Click this before leaving for the ward next time Q6 A APPLinkup User Manual V2 November 2014 Page 104
40. assword E ed APP l Assessment of Physiotherapy Practice Online Management System Home Overview About Contact Request Access O Overview T About Orccoss APPLinkup is an online system designed The APP Assessment of Physiotherapy If you are a University clinical education to collect manage and collate clinical Practice instrument is a valid manage a clinical education coordinator performance scores for pre registration competency based assessment or a Clinical educator click here for more Physiotherapy students in Australia and instrument designed for use by clinical information on how to register for this New Zealand more educators and students __more site more O Clarity Data Solutions Step 2 Select the Request Access menu from the menu bar that runs across the website The Request access to APPLinkup screen is displayed This screen lists the N different roles that require access to APPLinkup including e University Clinical Education Managers UniCEM e Faculty Clinical Education Co ordinators FacCEC e Clinical Educators CE and Students S Selecting the applicable link will display the screen you need to request access APPLinkup User Manual V2 November 2014 Page 12 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 University Clinical Education Managers In this case select the link associated with UniCEM The Request UniCEM Access screen is displayed as shown b
41. ay the sub menus Step 2 Select the Manage Students menu link The Manage Student screen is displayed as shown below 4 s p University e b Facilities Manage Student O Facility CECs 9 Clinical Educators Program Course Year A Students Administration Search gt Change My View El Reports 9000000 Step3 Select the applicable program from the Program drop down list Step 4 Select the relevant year from the Course Year drop down list Step5 Select the Search button to display a list of students from the selected program and course year similar to the one shown below Manage Student Another search Student Number Surname Given Name Email Address Phone Number 0111111 Elliott Margaret Elliott Margaret unilearning edu au Not Supplied Delete Edit 11113 Glover Sonja Glover Sonja unilearming edu au Not Supplied PA mei 1 11725 Gonzales Willie Gonzales Willie unilearning edu_au Not Supplied Delete 119111115 Grant Lynn Grant Lynn unilearning_edu au Not Supplied Delete 111122 Higgins Joanne Higgins Joanne unil arming edu au Not Supplied J CE Er Er E aE m aa aa IT o o mlo e A A A o o Elo Fhe arm m E l APPLinkup User Manual V2 November 2014 Page 37 University Clinical Education Managers From this screen you can e delete a student record by selecting the Delete link next to their name Be aware that deleting the student record from this screen will perm
42. be allocated to a facility and to a clinical area for their placement they must be registered added to the system You can register individual students or an entire student cohort This procedure outlines how to register a student cohort To register a student cohort Step 1 Select the Students menu item from the side menu bar to display the sub menus Step 2 Select the Student Cohort Registration menu link The Student Cohort Registration screen is displayed gt Facilities ne O gt Facility CECs udent Cohort Registration O Clinical Educators Y Students A Instructions Student Cohort Registration Single Student Registration Please follow these steps to upload a cohort of students Manage Students Step 1 Identify the program and the year which you would like to enrol students for Allocate Student Cohort Step 2 Click on the Download Excel Template link This will download an excel file which will be Ratify Student Results used in the uploading process Student Results Step 3 Copy and Paste student data into the excel template You will need to insert Students am Number Surname First Name and eMail address details into the template Administration Step 4 Save the excel file to your computer Q Change My View Y Step 5 Click on the Choose File or Browse button and choose the file that you saved in the previous step gt Reports Y Step 6 Click on the Upload File button Bache
43. ber 2014 Page 63 VIEWING STUDENT ALLOCATION AND STUDENT PROGRESS As a FacCEC you have access to view student allocation to different Clinical Educators and the progress of students assessments This procedure outlines how to access these details by using the Change My View function Step 1 Select the Change My View menu item from side menu bar lt 4 The View My Students menu link is displayed Step 2 Select the View My Students menu link to display the Clinical Educator Home page This screen lists the students allocated to the CE and the progress of student assessments An example of this screen is shown below Exit Change My View Mode A 2015 Y fa O Clinical Educators 2 gt Students D Y A well planned orientation prevents confusion and misunderstandings facilitates student learning and improves Safe effective patient care Q v Change My View Q p View My Students Clinical Educator Home University of Learning Bachelor of Physiotherapy Margaret Elliott Ed Sonja Glover Willie Gonzales Lynn Grant EJ For more information about the CE role refer to the Clinical Educators section of this v manual Clinical Educators This section covers the following information and procedures Select a topic to see more information Process Overview Clinical Educator Requesting CE access to APPLinkup H Logging in to APPLinku D pou the Clinical Educator homepage O eran
44. cal Education Managers PROCESS OVERVIEW UNIVERSITY CLINICAL EDUCATION MANAGER UniCEM The University Clinical Education Manager is responsible for completing the responsibilities following tasks on APPLinkup e entering details about the university e managing facilities and Facility Clinical Education Co ordinator FacCec access to the system e uploading student details to the system e defining the block rotations associated with the university e allocating students to facilities and or placements in specific clinical areas e receiving and ratifying student grades on completion of a clinical placement Rotations Allocation Dates per rotation for University Student to facility and specialty UniCEM Registration Student Grades University Clinical Education Manager UniCEM Register Facilities amp Facility Administrators University student ___ management system Student Registration APPLinkup User Manual V2 November 2014 Page 11 University Clinical Education Managers REQUESTING UNICEM Access To APPLINKUP This procedure outlines how to request UniCEM access to APPLinkup In most cases this task will have to only be done once unless you move to another university To request access to APPLinkup Step 1 Access the APPLinkup website by visiting www applinkup com The APPLinkup website is displayed A Usemame P
45. cated to a specific clinical area setting or client age group will appear with a red flag beside their name as shown in the screen shot below 2 Y Students Q Allocate Students to Clinical Educators Allocate Students to CE D lt Administration O Q gt Change My View g University of Learning Bachelor of Physiotherapy Year 3 Block 1 01 Jul 2015 30 Jul 2015 O Margaret Elliott Allocate y O Sonja Glover Allocate O Willie Gonzales Allocate Y O Lynn Grant Allocate y D Joanne Higgins Allocate O Candace Jordan Allocate O Phillip Lawson Allocate O Tyrone Matthews Allocate O Camille Munoz Allocate O Marvin Patrick Allocate w Alonzo Patterson Allocate par Trevor Pope Allocate Alison Roberts Allocate pu Darin Santos Allocate APPLinkup User Manual V2 November 2014 Page 61 Facility Clinical Education Co ordinator Step 1 Select the Student to be allocated by clicking on Allocate The screen below will appear Assign Student to Clinical Educators Given Name Alonzo Surname Patterson eMail Patterson Alonzo unilearning edu au Phone University University of Learning Block Block 1 01 Jul 2015 30 Jul 2015 Placement Setting Clinical Area Client Type Client Type dd Save Allocation Completing the student allocation details Step 1 Using the Placement Setting drop down list select the placement setting that represents where the student will be spending the majority of their
46. cedure outlines how to change your password To change your password Step 1 Select the Administration menu item from the side menu bar A set of Administration related menu items are displayed A Step 2 Select the Change Password menu item The Password Management screen is displayed 4 Administration S University Details Change Password Use this page to set or change your password Passwords must be between 6 and 20 characters and contain at least one letter an Current Password New Password Confirm Password Step 3 Complete the following fields e Current Password e New Password e Confirm Password NOTE Passwords must A e be between 6 and 20 characters e contain at least one letter and one number Step 4 Select the Save button to record and save the change in password APPLinkup User Manual V2 November 2014 Page 72 Clinical Educator UPDATING YOUR PERSONAL DETAILS This procedure outlines how to update your personal details To check or update your details from your home page Step 1 Select the Administration menu item from the side menu bar A set of Administration related menu items are displayed N Step 2 Select the Personal Details menu link The Personal Details screen is displayed as shown below listing your N current details Y Administration A Personal Details Personal Details Change Password Use this page to change your perso
47. comments e record your comments in the Overall Comments text box e select the Submit APP Form button Once both you and your Clinical Educator have completed the assessment form you will be able to access the amalgamated version of the form that shows both your ratings and those of your Clinical Educator N NOTE If you have not had time to complete the whole form and you need to return to it at a later time select the Save and Submit Later button so that you do not lose the information you have already recorded APPLinkup User Manual V2 November 2014 Page 99 Students VIEWING YOUR ASSESSMENT APP has been designed so that once both the student and educator have completed the form and submitted it both can see the other s ratings Once both of you have submitted your form the two independent forms are amalgamated into one form showing your ratings in orange and the educator s ratings in blue This procedure outlines how to view your assessments To view your assessments from the Student home page Step 1 Select the block for which you wish to complete the assessment d The associated facility facility link and assessment forms are displayed as shown in the image below Student Use this page to view and complete APF forms Y Block 1 03 Feb 2014 04 Apr 2014 Royal Brisbane and Women s Hospital Y Block 2 07 Apr 2014 09 May 2014 Royal Brisbane and Women s Hospital Step 2 Select the assess
48. e Request access to APPLinkup screen is displayed This screen lists the different roles that access to APPLinkup including o e University Clinical Education Managers UniCEM e Faculty Clinical Education Co ordinators FacCEC e Clinical Educators CE and e Students S Selecting the applicable link will display the screen you need to apply for access APPLinkup User Manual V2 November 2014 Page 49 Step 3 Step 4 Step 5 Step 6 Step 7 APPLinkup User Manual Facility Clinical Education Co ordinator In this case select the link associated with FacCEC The Request FacCEC Access screen is displayed as shown below Request FacCEC Access To request access as a FacCEC please complete this form Given Name Surname Email g Select v Selected Facilities University Select v Submit Application On the Request FacCEC Access screen complete the following fields with your contact details e Given Name e Surname e Email Use the drop down list to select your facility and then select the Add button below the Add Facility field NOTE To ensure efficiency in your role as FacCec it is recommended that you list all facilities where you work as a FacCEC or as a CE gt The facility you have chosen is added to the Selected Facilities box Select your University from the University drop down list The following message is displayed Please select the Unive
49. e Y Y Lynn Grant Allocate 8 Y Joanne Higgins Allocate Y Candace Jordan Allocate Step 2 Select the Allocate Selected button to continue lt 4 The Assign a group of Students to Clinical Educators screen is displayed APPLinkup User Manual V2 November 2014 Page 59 Facility Clinical Education Co ordinator Assign a group of Student to Clinical Educator Use this page to assign Clinical Educators to a group of student Clincal Educator Pool Assigned Educators Smith Jim 268 Step 3 Select a Clinical Educator from the Clinical Educator Pool box and transfer it to the Assigned Educators box using the Add gt gt button between the two boxes Step 4 Select the Finished button to record the allocation APPLinkup User Manual V2 November 2014 Page 60 Facility Clinical Education Co ordinator ALLOCATING STUDENTS TO A CLINICAL AREA SETTING amp CLIENT AGE GROUP As an FacCEC you may be required to allocate students to a clinical area clinical setting and or specify the client age group for the placement This may occur ina clinical schools model of clinical education If the University has allocated the students to a clinical area setting and client group then this section is not applicable This procedure outlines how to allocate both individual and multiple students to a clinical area setting and or client age group w To allocate unallocated students Students allocated to your facility but not allo
50. e that suits you For instructions on how to do this please see Changing your password APPLinkup User Manual V2 November 2014 Page 13 University Clinical Education Managers LOGGING IN TO APPLINKUP Once you have received your username and password via email you will be able to log in to APPLinkup This procedure outlines how to log in to APPLinkup To log in to APPLinkup Step 1 Access the APPLinkup website by visiting www applinkup com The APPLinkup website home page is displayed as shown below 4 Jserame Password Signin Help ZEN APP Assessment of Physiotherapy Practice Online Management System Home Overview About Contact Request Access Step 2 Step 3 APPLinkup User Manual lt 2 Overview APPLinkup is an online system designed to collect manage and collate clinical performance scores for pre registration Physiotherapy students in Australia and New Zealand __more O Clarity Data Solutions w About The APP Assessment of Physiotherapy Practice instrument is a valid competency based assessment instrument designed for use by clinical educators and students more access lf you are a University clinical education manage a clinical education coordinator or a clinical educator click here for more information on how to register for this site more Enter your username and password into the fields at the top right of the screen Select the Sign In button to access APPLinkup
51. e window Select the Finished button to close the window Side menu bar The side menu bar displays an Administration menu which contains two sub menus Personal Details and Change Password These menu links e are displayed in pale blue e will help you navigate to other areas of the system to complete different tasks e canbe accessed by selecting either the blue arrow to the left of main menu item or the double arrow icon to the right of the Administration menu You can collapse the menu that is hide the menu links under the main menu item by selecting the blue arrow to the left of the menu item or the arrow icon to the right of the menu item APPLinkup User Manual V2 November 2014 Page 90 Students A note about assessment forms Assessment forms Colour coding For each block the system will display two assessment forms The image below shows two document icons each of which represent an assessment form The document icon with the M on it is the mid unit form and the document icon with the E on it is the end of unit form Students Use this page to view and complete APP forms Block 1 01 Jul 2015 30 Jul 2015 Albany Regional Hospital Facility Details Ma E You will notice in the example above that one of the forms is green and the other is red Put very simply a green icon means go and a red icon means stop In another words green means that the form is available for you to complete a
52. ehaviour E feedback Strengths You may highlight individual performance indicators and i ei a drag them into the comment boxs You can also type i section Highlighta performance indicator your own feedback selectitand drag it here lt 1 Demonstrates an understanding of patient client rights and consent informed consent is obtained and recorded according to protocol understands and respects patients clients rights allows sufficient time to discuss the risks and benefits ofthe Areas for improvement respects patients clients privacy and dignity gt Nor closing curtains The right side of the form lists the performance indicators for that section Step 3 Highlight the desired performance indicator and drag it to the Comments box to assist in providing feedback NOTE You can also type in any additional comments Specific feedback targeted at behaviours requiring improvement is essential if CH the student is to improve their performance Regular verbal feedback is excellent and written feedback is even better The student can print this and spend time reflecting on your comments APPLinkup User Manual V2 November 2014 Page 81 Clinical Educator Providing At the bottom of the assessment form there is space to provide overall comments e overall feedback on progression in the clinical placement to date e strategies to assist the student with changing their performance An example o
53. elow This N screen provides you with access to two versions of the UniCEM Access Form represented by a Word icon and a PDF icon Request UniCEM Access To request access as a UniCEM please download the UniCEM Access Form below either Word or PDF version and complete You will need to gain approval from the head of your discipline before access will be granted Once you have filled in the form please submit it below f Eg UniCEM Access Form Word UniCEM Access Form PDF Upload file Choose file No file chosen Given Name Surname Email University Submit Application Download the UniCEM Access Form by selecting either the Word or PDF icon Complete the form online and then print it out Ask your head of your discipline to sign your form Scan and save the completed signed form Return to the Request UniCEM Access screen Select the Browse button to display your files Locate and select the completed form Complete the following fields with your details e Given Name e Surname e Email e University If at any time you would like to start the form again select the Clear Form button Select the Submit Application button Your application will be sent to the APPLinkup administrative team for S processing Once approved you will receive an email containing your username your email address and a randomly generated password You will then be able to change your password to on
54. en your password Updating your personal details Dewi student allocations Denn and adding notes to a student record Completing mid unit assessment forms Completing end of unit assessment forms b4 Clinical Educator PROCESS OVERVIEW CLINICAL EDUCATOR CE The Clinical Educator is responsible for performing the following tasks on responsibilities APPLinkup e completing the mid unit APP form and using this to provide feedback to students e completing the end of unit summative APP form and submitting it to the University for ratification Rotation Number N mua Notes Student FacCEC Educator Registration Student Grades SL gt ae Finaliza Result Release Result Clinical Educator CE Mid End Semester APP UniCEM APPLinkup User Manual V2 November 2014 Page 66 Clinical Educator REQUESTING ACCESS TO APPLINKUP E This procedure outlines how a CE requests access to APPLinkup To request access to APPLinkup Step 1 Access the APPLinkup website by visiting www applinkup com The APPLinkup website is displayed A _ Signin _ Help APP Assessment of Physiotherapy Practice Online Management System Home Overview About Contact Request Access TAS Overview About access APPLinkup is an online system designed The APP Assessment of Physiotherapy If you are a University clinical education to collect manage and col
55. ents menu item from the side menu bar The associated menu links are displayed Step 2 Select the Allocate Students to CE menu link lt 4 The Allocate Students to Clinical Educators screen is displayed listing the predefined blocks and the students who are allocated to that block The image below shows an example of this screen Y Students 14 A o Allocate Students to Clinical Educators Allocate Students to CE D lt gt Administration g Q gt Change My View University of Learning Bachelor of Physiotherapy Year 3 Block 1 01 Jul 2015 30 Jul 2015 O Margaret Elliott Allocate y O Sonja Glover Allocate y O Willie Gonzales Allocate y O Lynn Grant Allocate Y O Joanne Higgins Allocate O Candace Jordan Allocate O Phillip Lawson Allocate O Tyrone Matthews Allocate O Camille Munoz Allocate O Marvin Patrick Allocate mm Alonzo Patterson Allocate v Trevor Pope Allocate Alison Roberts Allocate pu Darin Santos Allocate APPLinkup User Manual V2 November 2014 Page 57 Facility Clinical Education Co ordinator Selecting the arrow next to a block displays or hides the students within that block Step 3 Select the Allocate link next to the student s name you are assigning The Assign Student to Clinical Educators screen is displayed See the image below for an example of this screen Assign a group of Student to Clinical Educator Use this page to assign Clinical Educators to a
56. esults Step 2 Complete the form for either an individual student s results or for all students Training UniCEM University Clinical Education Manager t University of Learning Physiotherapy Da app amp Assessment of Physiotherapy Practice Online Management System Jaimie 2015 Y fa iii gt University gt Facilities gt Facility CECs gt Cinical Educators gt Students Student Results O gt Administration Q gt Change My View 8909090000 Select the clinical block to view student results Block 1 01 Jul 2015 30 Jul 2015 El gt Reports Piac niPlac t Client Mid Mid Mid End End End Clinical Area APP APP APP APP APP APP Notes Setting Type CE ScoreForm CE ScoreForm Eliot Margaret Albany Regional Hospital Hospital Glover Sonja Albany Regionat Hospital Cardiorespiratorysurgery if 18 65 inpatient possible years View Adult Gonzales Willie Albany Regional Hospital Cardlorespiratorysurgery it alee 18 65 ake ena possible years View Adult Step3 Click on the Export Student Results button to download all results into an excel file which can then be saved Student results excel file The excel file contains all the individual item ratings global rating and overall score 80 for both the mid and end of unit APP results APPLinkup User Manual V2 November 2014 Page 44 University Clinical Education Managers GENERATING REPORTS There are a number of UniCEM
57. f Overall Comments what this looks Please provide strategies to assist change in performance like is shown here Skip Mid Unit Form Save and Submit Later Submit APP Form Step 4 To provide overall comments e record your comments in the Overall Comments text box e select the Submit APP Form button Once you have completed and submitted the mid unit APP form AS e the form will become available to the student for them to review e the end of unit APP icon will turn green indicating that it is available for completion NOTE It is important to ensure that both you as the CE and the student complete their mid unit APP form and submit these prior to the formal mid unit feedback meeting This is important as it assists the student to engage in reflective practice on their performance in the first half of the unit and allows you as the CE to provide specific feedback on areas of strength and areas requiring improvement and strategies to achieve this V NOTE It is important to note that the student cannot view your mid unit feedback form until they have completed and submitted their own mid unit form Once both parties have submitted the forms each can then view the others A combined form with ratings and comments from both the student and the CE is available for use during the mid unit feedback meeting APPLinkup User Manual V2 November 2014 Page 82 Clinical Educator A combined Y Block 3 12 May 2014 13 Jun 2014
58. f unit APP form they will review it and if necessary make contact with you as the CE During this stage of ratification by the University the end unit APP form will appear orange on your CE dashboard as below Masters of Physiotherapy Studies Year 2 Y Block 1 03 Feb 2014 04 Apr 2014 A Jack Abraham Edo Te Once ratified by the University the end of unit form icon will turn red indicating the student results have been finalised APPLinkup User Manual V2 November 2014 Page 84 Students This section covers the following information and procedures Select a topic to see more information Process overview Students A note about student access Logging in to APPLinku About the Student home page Changing your password Updating your personal details Completing a self assessment Viewing your assessment Students PROCESS OVERVIEW STUDENTS Student Students are responsible for completing the following task on APPLinkup ae completing a mid and end of unit APP form UniCEM Student Registration Rotation Number Student Grades lt Finaliz Result Release Result Student Mid End Semester APP UniCEM APPLinkup User Manual V2 November 2014 Page 86 Students A NOTE ABOUT STUDENT ACCESS There is no need for you to request access to APPLinkup The University Clinical Education Managers will create an account for you prior to clinical placements
59. g that this is the only year in the Masters of Physiotherapy program that uses APP for assessment If the university has more than one physiotherapy program you will need to enter the programs separately Select the Finish button to add the program A note about deleting programs APPLinkup User Manual You can also delete a program by selecting the Delete Program button NOTE If you choose to delete a program however be aware that you will delete not only the program but also all of its contents including student results V2 November 2014 Page 23 University Clinical Education Managers SETTING UP BLOCK ROTATIONS For each University program you will be required to record the corresponding clinical block rotations You will only have to set up block rotations once a year This procedure outlines how to set up block rotations To set up a block rotation Step 1 Select the University menu item from the side menu bar to display the sub menus Step 2 Select the Manage Block Rotations menu link The Block Rotations screen is displayed as shown below Bachelor of Physiotherapy If you have not Year 3 set up any Block Name Start Date el SIS blocks the screen will look Add like this a If you have Block Rotations already set up some blocks the screen will look like this with current blocks and Bachelor of Physiotherapy their start and Year 3 Block Name Start Date End Date
60. iatcutsscssusscedensuvebusasaanavasdwaaersbesseedestesebeenens 47 Process Overview Facility Clinical Education CO Ordinator ccccscccccssecccceeccceescccsaececseecessueseeseesessanseees 48 Requesting FacCEC Access to APPLINKU Piu dia 49 EGR AINE In TO APP ed 51 About Tine FacCEG Dashboard 52 WP iy oU WMI S Ogos tare A E A Sees enue N 52 Chansing OUR PaSSWOMG tl nada 54 Updating our Personal Detalla edo 55 Managing ACCOUNT REQUESTS 2 adan 56 Allocating Students To A Clinical Educator S cccccccccccccccccccccececceecececeeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeees 57 Naividualstude nta location Si dd eda oa 57 Multiple student alo CATIONS si 59 Allocating Students To A Clinical Area Setting amp Client Age Group oocccccoccnnccnncnnnnncnnnnnnononononnnnnnnnnonnononanonos 61 RA 61 Viewing Student Allocation And Student Progress cccccoccnconocnnncnnnnnnnonnnnnnnnnnonnnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnanons 64 CLINICAL EDUCA TOR Soo 65 PROCESS Overview Clica EQUGAL OR Rai a a 66 REQUESTING ACCESS TOAPPLPKUD ad 67 Logeme TO TOAPPLNKUD oaar Aa 69 Apout The Clinical Equeator Home Page ima s aa a 70 Wat VOU Wisteria dai 70 Changing Your PASS Words dl 72 Updating our Personal DetallSu ciia diia o 73 VIEWING StUGENTAOCATIONS ii 74 Viewing and Adding Notes To A Student R COM ccccccsseccccesscecsenecccaeececseueccsseuseessuesesseuscesseneeessaesessanseees 75 MEW NOS nta 75 A A e eIELRR
61. ice 4 Demonstrates teamwork pay 2 03 4 0 4 Blue and The blue boxes indicate CE assessments and the orange boxes indicate student orange boxes assessments APPLinkup User Manual V2 November 2014 Page 42 University Clinical Education Managers Step 2 If you are happy with the results select the Ratify Result button next to the student s name A confirmation message displays Step 3 Select OK if you are sure you want to ratify the results Amending results If changes to the APP form are required or you have any concerns arrange to discuss these with the relevant Clinical Educator before you amend any results Step 1 Select the Change button to the far right of the student s name and enter the reason for the changes Please type a reason for changing this APP Form Submit APP Form Downloading and saving results Step 1 To download and save the results to your computer for future reference select the Student Results menu link gt University S E p Facilities Student Results O gt Facility CECs O gt Clinical Educators Y Students A Student Cohort Registration Single Student Registration Program Select Allocate Student Cohort Student Ratify Student Results gt Student Results gt Administration Q gt Change My View Reports 2 APPLinkup User Manual V2 November 2014 Page 43 University Clinical Education Managers Downloading and saving r
62. ide answers to the majority of questions e Make sure you have not used any invalid characters eg amp or a space where it is not meant to be e Close down the APPLinkup website and re open As there are some inbuilt screen usage cut out times often just refreshing the website is all that is required e Finally if the above steps do not resolve your problem click on the Question Mark Icon on the top right hand side of your screen and complete the email request Your question will be answered within 48 hours Q2 have been doing some training using the APPLinkup training site The data entered a couple of days ago appears to have gone What happened A In order to allow the large number of physiotherapists involved in developing skills using the training site the site is refreshed twice week on Tuesday and Sunday nights This means all data is removed at these times and so you may have been caught by this Q3 want to run some training for my staff am allowed to use the training site for this A Definitely Just keep in mind when the site is refreshed so that data entered by your staff is still there the following day Q4 My staff are struggling knowing what a student s passing performance looks like Can use the link to the video vignettes for staff training A Definitely Yes The link to the videos is Regular calibration of assessors is essential for maintaining assessment standards Students Q5 w
63. ing students clinical education facilities and Facility Clinical Education Co Ordinators e establishing dates for clinical blocks for student cohorts e allocating students to facilities and clinical speciality areas within each clinical block UniCEMs can also take on the role and perform the duties of the Facility Clinical Education Co ordinator if requested by a facility This may happen if the facility co ordinator is away from work and a clinical educator needs to be changed and there is no FacCec to do this Facility Clinical Education Co ordinators Facility Clinical Education Co ordinators are usually employed by a facility health service that students will be attending to complete a clinical block s A FacCEC may be a health professional or administrative staff member FacCECs are responsible for e assigning students for each clinical block to a Clinical Educator s e enrolling Clinical Educators from their facility health service into the APPLinkup system e managing any changes to Clinical Educators or students during the clinical block s In a facility with a small number of staff eg 1 or 2 staff members it is easier if both staff members are registered as FacCecs and as CEs This allows for sharing of the FacCec role if one staff member is off sick CE Clinical Educators A Clinical Educator is an appropriately qualified and recognised professional who guides students education and training during clinical place
64. ion e managing educators during placement allocating students to clinical areas for their placement where required UniCEM Register Educators Assign Students Facility Clinical Education to Educators Coordinator FacCEC lt A Manage Educators during Placement APPLinkup User Manual V2 November 2014 Page 48 Facility Clinical Education Co ordinator REQUESTING FACCEC ACCESS TO APPLINKUP This procedure outlines how to request FacCEC access to APPLinkup To request access to APPLinkup Step 1 Access the APPLinkup website by visiting www applinkup com gt The APPLinkup website is displayed Signin Help Y Assessment of Physiotherapy Practice Online Management System Home Overview About Contact Request Access DEA gt da OA DARA 2 O Overview Ny About Orccess APPLinkup is an online system designed The APP Assessment of Physiotherapy If you are a University clinical education to collect manage and collate clinical Practice instrument is a valid manage a Clinical education coordinator performance scores for pre registration competency based assessment or a Clinical educator click here for more Physiotherapy students in Australia and instrument designed for use by clinical information on how to register for this New Zealand _ more educators and students __ more site more O Clarity Data Solutions Step 2 Select the Request Access menu from the menu bar that runs across the website Th
65. late clinical Practice instrument is a valid manage a clinical education coordinator performance scores for pre registration competency based assessment or a clinical educator click here for more Physiotherapy students in Australia and instrument designed for use by clinical information on how to register for this New Zealand _ more educators and students __more site __more O Clarity Data Solutions Step 2 Select the Request Access menu from the menu bar that runs across the top of the website The Request access to APPLinkup screen is displayed This screen lists N the different roles that can access APPLinkup including e University Clinical Education Managers UniCEM e Faculty Clinical Education Co ordinators FacCEC e Clinical Educators CE and e Students S APPLinkup User Manual V2 November 2014 Page 67 Step 3 Step 4 Step 5 Step 6 Clinical Educator In this case select the link associated with CE access The Request CE Access screen is displayed as shown below Request CE Access To request access as a CE please complete this form Given Name Surname Email Facility Select X Clear Form Submit Application On the Request CE Access screen complete the following fields with your contact details e Given Name e Surname e Email Use the Facility drop down list to select a facility Select the Submit Application button to submit your details for approval Your application is
66. lor of Physiotherapy Years that contain clinical placements that use the APP Upload student list Choose file No file chosen Year 3 ODownload Excel Template Q Upload File Step 3 Identify the program and year into which you would like to enrol the students Step 4 Select the Download Excel Template link to download the file for enrolling students Surname Given Name Email Address University University of Learning Discipline Physiotherapy Program Bachelor of Physiothera Year Level 3 APPLinkup User Manual V2 November 2014 Page 26 University Clinical Education Managers Step 5 Populate the template with the student details You will need to insert Students Number Surname First Name and eMail address details into the template and then save the file to your computer To make entering a student cohort as easy as possible make sure your Excel sheets with all student cohorts are entered and saved on your system in the format shown on the previous page O Step6 Select the Choose file button to locate the file you saved during the previous step and then select the file Step 7 Select the Upload File button APPLinkup User Manual V2 November 2014 Page 27 University Clinical Education Managers REGISTERING AN INDIVIDUAL STUDENT There will be some occasions where you will have to register an individual student instead of an entire cohort For example if a student has failed a clinical unit and
67. ment you wish to view Only assessment form icons that display a down arrow will be available for you to view The assessment that contains your ratings and comments as well as the ratings and comments of your Clinical Educator will look something like the form on the following page APPLinkup User Manual V2 November 2014 Page 100 Students Assessment of Physiotherapy Practice APP Mid Unit 0 Infrequently rarely demonstrates performance indicators 1 Demonstrates few performance indicators to an adequate pass standard 2 Demonstrates most performance indicators to an adequate pass standard 3 Demonstrates most performance indicators to a good above pass standard 4 Demonstrates most performance indicators to an excellent standard Not Assessed n a item was not assessed Note a rating of 0 or 1 indicates that minumum acceptable competency has not been achieved Professional Behaviour 1 Demonstrates an understanding of patient client rights and consent 2 Demonstrates commitment to learning 3 Demonstrates ethical legal amp culturally sensitive practice 4 Demonstrates teamwork Strengths Areas for improvement Communication 5 Communicates effectively and appropriately 0 mk 3 4 Verbal non verbal 014 2 3 didnt know how to do this Step 3 You will have the opportunity to discuss discrepancies or similarities of your assessment and that of the Clinical Educator when you meet with
68. ments CEs are responsible for completing mid and end of unit APP forms for the students they are supervising Students Students are enrolled in a university physiotherapy program and are undertaking education and training in a clinical placement within the health sector University Clinical Education Managers will create accounts for students prior to clinical placements FINDING THE RIGHT INFORMATION FOR YOU This manual is divided into the following sections based on specific roles Each section lists the tasks and instructions specific to that role University Clinical Education Managers Facility Clinical Education Co ordinators Clinical Educators Students University Clinical Education Managers This section covers the following information and procedures Select a topic to see more information Process Overview UniCEM Requesting UniCEM access to APPLinku Logging in to APPLinku About the UniCEM Dashboard Using the UniCEM Dashboard Der ing your password O dating personal details Droes account requests Dan a program to your universit A up block rotations De istering a student cohort De istering an individual student ONN a student cohort to a clinical block De istering a facilit Amending student details Performing FacCEC tasks Ratifying student results ODeencratine reports APPLinkup User Manual V2 November 2014 Page 10 University Clini
69. nal details Please note that changing your email address will change your APPLinkup username First Name Albany Surname CE eMail Address CE Albany com au Confirm eMail Step 3 Enter or change your details by recording the correct information in the name fields Changing If you are changing your email address you will have to enter it in the eMail Address your mail field and again in the Confirm eMail Address field address 1 NOTE Changing your email address will change your APPLinkup username Step 4 Select the Save Details button to update and save your new details APPLinkup User Manual V2 November 2014 Page 73 Clinical Educator VIEWING STUDENT ALLOCATIONS As the Clinical Educator you will be assigned students by your Facility Clinical Education Co ordinator FacCEC or by the University Clinical Education Manager UniCEM This procedure outlines how to view your student allocations To view a specific list of students Step 1 Choose the block you want to view by selecting the small black arrow next to the block name This displays the students in that block as shown in the screen below Each student will have three icons next to their name denoting e notes a blue speech bubble e mid unit assessment document icon with the letter M on it e end of unit assessment document icon with the letter E on it University of Education Mid unit End of unit assessments assessments Notes P
70. nd red means that the form is unavailable and that you will not be able to complete the form while it is red In most cases both you and your Cinical Educator will have to complete the mid unit form and submit it before the end of unit form is available for completion Completing assessment forms Mid unit assessment End of unit assessment How the process works APPLinkup User Manual You will be required to complete the mid unit form around 3 weeks into a 5 week placement block The mid unit feedback is formative and should be used to help you to identify areas requiring improvement and areas that are progressing well You will be required to complete the end of unit form at the end of the 5 weeks The mid unit form is important as both you and the educator complete it independently of each other and then sit down together to discuss any discrepancies etc The system is set so that once both student and educator have completed the form and submitted it both can see the other s completed form Once both of you have submitted your form the two independent forms are amalgamated into one form with both your comments in orange and the educator s comments in blue See the following page for an example V2 November 2014 Page 91 Students Assessment of Physiotherapy Practice APP Mid Unit 0 Infrequently rarely demonstrates performance indicators 1 Demonstrates few performance indicators to an adequate
71. p right of the screen Select the Sign In button to access APPLinkup The Clinical Educator Home page is displayed S V2 November 2014 Page 69 Clinical Educator ABOUT THE CLINICAL EDUCATOR HOME PAGE This topic describes what you will see on your home page What you will see When you log in as a Clinical Educator you will see a screen similar to the one shown below CE RBWH Clinical Educator Logout Royal Brisbane and Women s Hospital Select Location APP Assessment of Physiotherapy Practice Online Management System ie Active Year a Administration Z A well planned onentation prevents confusion and misunderstandings facilitates student leaming and improves safe effective patient care Clinical Educator Home University of Education Masters of Physiotherapy Studies Year 2 b Block 1 03 Feb 2014 04 Apr 2014 b Block 2 07 Apr 2014 09 May 2014 b Block 3 12 May 2014 13 Jun 2014 b Block 4 16 Jun 2014 18 Jul 2014 b Block 5 21 Jul 2014 22 Aug 2014 Block 6 25 Aug 2014 26 Sep 2014 Block 7 29 Sep 2014 31 Oct 2014 University of Learning APPLinkup User Manual V2 November 2014 Page 70 Clinical Educator Your home page Your home page lists the block rotation of each year of each program for each university Viewing students Selecting the arrow icon next to the block name will display the students within within each the block as shown below Each studen
72. perform any of the tasks for which the facility co ordinator would normally be responsible This procedure outlines how to do this To check the progress of one of your Facility Clinical Education Co ordinators Step 1 Select the Change My View menu item from the side menu bar The FacCEC View menu link is displayed S Step 2 Select the FacCEC View menu link to display the Select a FacCEC to view screen Select a FacCEC to view Search for a FacCEC by their name OR their facility o o Step 3 In the search box enter the name of the FacCEC APPLinkup User Manual V2 November 2014 Page 39 University Clinical Education Managers Step 4 Select the Select button to display the corresponding FacCEC s Dashboard The screen will look something like the one below APP Assessment of Physiotherapy Practice Online Management System Exit Ghange My View Mode Active Yeal 2015 7 O gt Clinical Educators 4 gt Students O ele Cae p oleo e Q Change My View A well planned orientation prevents confusion and misunderstandings facilitates student learning and improves safe effective patient care Student placements by clinical area Student placements by client type E Combi B Paedia Operating in You can now operate in the role of the FacCEC This means you can the role of a FacCEC e allocate students to a clinical educator s e change or add clinical educator s allocated to a st
73. rd 3 Demonstrates most performance indicators to a good above pass standard 4 Demonstrates most performance indicators to an excellent standard Not Assessed n a tem was not assessed Note a rating of 0 or 1 indicates that minumum acceptable competency has not been achieved Professional Behaviour 1 Demonstrates an understanding of patient client nghts and consent 2 Demonstrates commitment to learning 3 Demonstrates ethical legal amp culturally sensitive practice 4 Demonstrates teamwork 5 Communicates effectively and appropriately Verbal non verbal 6 Demonstrates clear and accurate documentation APPLinkup User Manual V2 November 2014 Page 79 Clinical Educator Moving around the assessment form Some things to Please note that note about e each of the 20 items must be rated from 0 4 or n a not assessed using this form e hovering over rating options will show a descriptor of that option e hovering over an item will show performance indicators for that item as shown below Professional Behaviour 1 Demonstrates an understanding of patient client rights and conse informed consent is obtained and recorded according to protocol understands and respects patients clients rights allows sufficient time to discuss the risks and benefits of the proposed treatment with patients clients and carers refers patients clients to a more senior staff member for consent when
74. re used throughout this manual Take some time to familiarise yourself with them before continuing Topic information O Something important to note More information CH Tips to make life easier The manual is divided into 4 sections and each section is colour coded to reflect the role to which it relates e University Clinical Education Managers UniCEM e Facility Clinical Education Co ordinators FacCEC e Clinical Educators CE e Students S To navigate quickly to specific sections within this document use the hyperlinks that have been incorporated into this document Most of the hyperlinks can be found throughout the Table of Contents and on the first page of each section Selecting any item in the Table of Contents will allow you to jump quickly to that process or instruction Selecting any of the underlined items on the first page of each section will also allow you to jump to that specific section If your cursor changes to an image of a hand you can use the link to jump quickly to that process or instruction INTRODUCTION What is APPLinkup APPLinkup APPLinkup manages l E amp collates e iS an online system designed to manage and collate assessment outcomes for a determining competency to practice physiotherapy in Australia and New outcomes Zealand e is a web based version of the APP Assessment of Physiotherapy Practice instrument which is currently in use throughout Australia and New Zealand e reduces the b
75. rogram title Masters of Physiotherapy 1 l Year 2 Progra yosi Y Block 1 03 Feb 2014 04 Apr 2014 Block details E En En Student details Tracey Anderson Ez G E B BEE V NOTE Assessment icons with arrows on them indicate that these have been O completed by both the Clinical Educator and the Student and are available for viewing by both parties APPLinkup User Manual V2 November 2014 Page 74 Clinical Educator VIEWING AND ADDING NOTES TO A STUDENT RECORD This procedure outlines how to view and or add notes to a student record Viewing notes Blue notes icon Clinical Educator Home University of Education Masters of Physiotherapy Studies Year 2 Y Block 1 03 Feb 2014 04 Apr 2014 e Jack Abraham Tracey Anderson E Wiliam Anderson s 0 Andrew Butler E Brian Cameron Leah Cameron E Melanie Davidson E y NOTE In the example above the only student who has notes on their record is Jack Abraham The number 1 in the blue circle indicates that there is one set of notes for Jack APPLinkup User Manual V2 November 2014 Page 75 Clinical Educator To view notes Step 1 Select the Notes icon next to the student s name where a note has been entered The following screen will be displayed Use this page to enter a note about Margaret Elliott Add Note 06 07 2015 07 18 01 Albany CE Auscultation Step 2 To view any existing notes select
76. rsity that you would like to see your application This does not preclude you from taking students from other Universities If at any time you would like to clear what you have entered or start the form again select the Clear Form button Select the Submit Application button to submit your details for approval Once approved you will receive an email containing your username your email address and a randomly generated password V2 November 2014 Page 50 Facility Clinical Education Co ordinator LOGGING IN TO APPLINKUP Once you receive your username and password via email you will be able to log in to APPLinkup This procedure outlines how to log in to APPLinkup To log in to APPLinkup Step 1 Access the APPLinkup website by visiting www applinkup com gt The APPLinkup website home page is displayed as shown below Usemame Password B D J APP Y Assessment of Physiotherapy Practice Online Management System Home Overview About Contact Request Access Step 2 Step 3 APPLinkup User Manual O Overview APPLinkup is an online system designed to collect manage and collate clinical performance scores for pre registration Physiotherapy students in Australia and New Zealand more Clarity Data Solutions i About The APP Assessment of Physiotherapy Practice instrument is a valid competency based assessment instrument designed for use by clinical educators and students ___more
77. rt you want The following page shows an example of the screen that displays if you select the APP Items Vs National Average Parameters report APPLinkup User Manual V2 November 2014 Page 45 University Clinical Education Managers Report parameters APP Items Vs National Average Parameters example Please provide the following parameters for the report Program Program Year Start Date End Date Compare to All available national data Step 4 Complete the fields with the specific parameters you require Step 5 Select the Submit button to generate and download the report APPLinkup User Manual V2 November 2014 Page 46 Facility Clinical Education Co ordinators This section covers the following information and procedures Select a topic to see more information Process overview FacCEC Requesting FacCEC access to APPLinku Logging in to APPLinku About the FacCEC Dashboard Changing your password Updating your personal details Managing account requests Allocating students to a Clinical Educator E 8 68 Y Y 8 O O E Viewing student allocation and student progress Facility Clinical Education Co ordinator PROCESS OVERVIEW FACILITY CLINICAL EDUCATION CO ORDINATOR FacCEC The FacCEC is responsible for completing the following tasks on APPLinkup responsibilities registering Clinical Educators within the system assigning students to a Clinical Educator for a given rotat
78. select the e Combination option if you are sure that this is the best description of the unit ie students will be assessing and treating both paediatric and adult elderley clients e Unallocated option if the Facility co ordinator is going to be allocating the student to the placement setting APPLinkup User Manual V2 November 2014 Page 32 University Clinical Education Managers Step 7 Once you have entered all details select the Save button at the end of the line Editing details Once you have entered student details the completed details will look like the screen below O Davis Helen Allocated Adu E Martinez Chris Allocated Adu F O El C Patterson Ruth Allocated Ks 3 i You can then edit each line of details by l F e selecting the Edit button to the far right of the student s name Ed e amending the details e selecting the Save button NOTE Editing allocation rows should be completed one at a time Allocating a group of students to the same facility Step1 Select the check box next to each student s name you wish to add to the facility As soon as you select two or more students the Allocate Selected bar is displayed above N the list of students Allocate Selected Martinez Chris Allocated EM O Ed Peterson Allocate Student Melissa dl Powell Matthew Allocate Student El Rogers Alice Allocate Student APPLinkup User Manual V2 November 2014 Page 33
79. t record is made up of a section for block notes as well as mid unit and end of unit assessment forms University of Education Masters of Physiotherapy Studies Year 2 Y Block 1 03 Feb 2014 04 Apr 2014 aon Oy En Bi io E ul E BEE NOTE 1 Both the mid unit and end of unit assessment icons appear in red until O the assessment has been completed at which point the icon becomes green NOTE 2 The end of unit assessment cannot be edited until the mid unit assessment has been completed Side menu bar The side menu bar displays an Administration menu which contains two sub menus Personal Details and Change Password These menu links e Are displayed in pale blue e will help you navigate to other areas of the system to complete different tasks e canbe accessed by selecting either the blue arrow to the left of main menu item or the double arrow icon to the right of the Administration menu You can collapse the menu that is hide the menu links under the main menu item by selecting the blue arrow to the left of the menu item or the arrow icon to the right of the menu item APPLinkup User Manual V2 November 2014 Page 71 Clinical Educator CHANGING YOUR PASSWORD It is recommended that when you first log in that you change your password to something that is easy to remember If you need to change your password at any other stage the process for doing so will be the same as the one outlined here This pro
80. the end of each section To add this feedback select the down arrow icon to the far right of the Please Add Feedback sections gt Selecting the down arrow icon will expand the feedback option section so that you can record your feedback Shean Add Feedt Dack Professional Behaviour ES i N You may h roses ees tc Fa SR A n Oa t box an lso VDE Highlighta performance indicator es yen wn feec a tone mo RS ii ae E er eee selectitand drag it here OF rate oan emia a A at rig 1 Demorstates an understanding of atento righs Are rane for improv Jem A o 4 a comes respecta patients clients privacy and dignity NS Gaer ed consent is obtai tained and recorded according to Nor closing curtains N protoco 0 LE allows sufficient time to discuss the risks and benefits The right side of the form lists the performance indicators for that section Highlight the desired performance indicator and drag it to the Comments box to assist in providing feedback NOTE You can also type in any additional comments V2 November 2014 Page 98 Students Providing At the bottom of the assessment form there is space to provide overall comments e overall feedback e strategies you think might help improve your performance An example of what this looks like is shown below Overall Comments skip Mid Unit Form Save and Submit Later submit APP Form Step 4 To provide overall
81. tients clients rights allows sufficient time to discuss the risks and benefits of the proposed treatment with patients clients and carers refers patients clients to a more senior staff member for consent when appropriate advises supervisor or other appropriate person if a patient client might be at risk respects patients clients privacy and dignity maintains patient client confidentiality applies ethical principles to the collection maintenance use and dissemination of data and information ya Adding At the end of each assessment section you can record comment about your comments at strengths and any areas you feel need improvement the end of each assessment section Selecting the down arrow icon will expand the section and provide you with space to record your comments as is shown below A APPLinkup User Manual V2 November 2014 Page 97 Students Completing an online assessment form To complete the online assessment form Step 1 Step 2 The expanded feedback section Step 3 APPLinkup User Manual For each performance indicator related to an assessment area select a rating NOTE If you select e n a a warning will be displayed e ascore of 0 or 1 you will be asked to record a comment about why you have given a low score It is recommended that you record comments as you go Where necessary record comments about your strengths and any areas that need improvement at
82. ts ABOUT THE STUDENT HOME PAGE E This topic describes the various features of the Student Home Page What you will see Assigned When you log in to APPLinkup your home page will display the clinical blocks to blocks which you are allocated Margaret Elliott Student Logout APP Assessment of Physiotherapy Practice Online Management System PAUCARA 2015 Y 5 Students Use this page to view and complete APP forms 0 gt Administration S Facility and Selecting the arrow icons next to the block name displays more information about assessment the block such as the corresponding facility and assessment forms forms Students Use this page to view and complete APP forms Albany Regional Hospital Facility Details APPLinkup User Manual V2 November 2014 Page 89 Students You can display You can obtain more information about the facility to which the block relates details about the by selecting the Facility Details link next to the facility name facility Selecting this link will display the facility and allocation details as shown in the image below Facility and Allocation Details Use this page to view details about your clinical placement Facility Name Albany Regional Hospital Street Warden Ave Suburb Albany State WA Phone 08 9892 2222 APC Clinical Area Cardiorespiratory Placement Setting Hospital Inpatient Client Type Adult 18 65 years Finished Close th
83. ts and for whole cohorts across programs and years of study provides information for educators on their ratings compared with national data averages provides data on the number of students and types of placements provided by individual facilities and health service districts generates reports for students educators health facilities and universities which enable calibration of individual or organisation scores against national data reduces duplication of data entry allows for instantaneous transfer of information between universities and education partners provides comprehensive data for evaluation and regular review of the measurement properties of the APP instrument allows students to improve skills through reflection and self assessment by self rating prior to discussing ratings given by Clinical Educator provides resources to guide best practice in workplace based assessment V2 November 2014 Page 6 Who can use APPLinkup Different User Types UniCEM FacCEC APPLinkup has been designed for use by e University Clinical Education Managers UniCEM e Facility Clinical Education Co ordinators FacCEC e Clinical Educators CE e Students S A brief description of each user type and how they might use APPLinkup is provided below University Clinical Education Managers University Clinical Education Managers are university employed staff academic or administrative who are responsible for e enrolling and manag
84. udent e view student assessment forms APPLinkup User Manual V2 November 2014 Page 40 University Clinical Education Managers RATIFYING STUDENT RESULTS This procedure outlines how to view and ratify student results You will know that there are assessments waiting confirmation by the fact that a number in a red circle is displayed next to the Students menu The number will indicate how many assessments are awaiting confirmation Assessments In the example below there is one assessment waiting confirmation awaiting confirmation E NT Assessment of Physiotherapy Practice Online Management System Active Year 12015 uy HE gt University p Facilities O gt Facility CECs Q UniCEM Dashboard O gt Clinical Educators lt Student Logins Educator Logins iv Students xj A Student Co F rabo single Student Registration 15 3 Man gt Sh A o St t Cohort 10 2 Ratify Stud Results Q Student Rest 0 5 1 gt Administration e 0 0 0 Q gt Change My View Jan Mar May Jui Sep Nov Jan Mar May Jui Sep Nov Feb Apr Jun Awg Oct Dec Feb Apr Jun Awg Oct Dec El gt Reports Student placements by c mical area E Cardio To ratify a student s results Step 1 Select the Students menu item from the side menu bar to display the sub menus Step 2 Select the Ratify Student Results menu link The Ratify Results screen is displayed as shown on the next page
85. urden of paper based assessment by providing real time online management of workplace assessment e allows data to be saved protected and backed up as well as made accessible by education partners e generates reports that meet the needs of educators students and administrators Benefits of Using comparisons to historical data APPLinkup APPLinkup User Manual universities can evaluate effects on student practice associated with changes to curricula educators can identify professional development required in relation to workplace based assessment students can monitor changes in their performance across time all stakeholders can compare outcomes to de identified nationwide data Identify professional development required in relation to workplace based assessment Monitor changes in their performance across time Compare outcomes to de identified o nationwide data Evaluate effects on student practice associated with changes to curricula ADO Ninmvambhar JN1A Dago V2 November 2014 Page gt What does APPLinkup do Connects and APPLinkup allows you to set up and link universities programs students clinical links blocks clinical educators and facilities in a meaningful way Specific functionality APPLinkup User Manual uN Y 4 n IJRAJI ZAZIIZIZZIZEZZEZETZEEA Bachelor Masters Sy Students sta de i More specifically APPLinkup allows the collation of individual student resul
86. will not graduate with their cohort they will have to be registered in th year below Another example might be when a student has been unwell and has missed out on completing a clinical unit They will then be required to complete the unit during another clinical block This procedure outlines how to register an individual student To register an individual student Step 1 Select the Students menu item from the side menu bar Step 2 Select the Single Student Registration menu link to display the Enrol Student screen i gt University Y amp gt Facilities Y Enrol Student O gt Facility CECs Y gt Clinical Educators Y Students A Student Cohort Registration Add a new student gt Single Student Registration Manage Students Student Number Allocate Student Cohort Given Name Ratify Student Results Surname S a tudent Results en dia gt Administration Program Select y Course Year X Q gt Change My View gt Reports Add Student Step 3 Complete the following fields e Student Number e Given Name e Surname e eMail Address Siep4 Select the applicable program from the Program drop down list Step 5 Select the applicable year from the Course Year drop down list Step6 Select the Add Student button to register the student APPLinkup User Manual V2 November 2014 Page 28 University Clinical Education Managers ALLOCATING A STUDENT COHORT TO A CLINI

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