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User Manual For Project Managers, Linguists

1. Email settings bob willans mela co uk Preferred language English UK E OLA O Address 1 Address 2 City State County Postcode ZIP Country Choose Phone 1 The User details window Page 59 XTM User Manual Translators Correctors and Reviewers 6 XTM for Translators Correctors and Reviewers When a project manager assigns a job to you XTM will send you an email to notify you of the task Open the email and click on the link to open a browser and go to the XTM log on page Enter your login name and password that was provided by your Project Manager This will take you to the My Inbox screen My Inbox All pending Translation Correction and Review tasks are listed on the In progress tab Click on a task to open it in XTM Workbench gt Welcome BobTR Reviewer Corrector Translator Mela Logout Configuration New Tasks Closed Tasks Search Search Tasks List Project Source target UR Step Tole Segments 8 Ke Testproject Por que utilizar portatiles de Dell ES 2 docx Spanish English UK 08 09 2010 00 00 Translate 1 Translator All 1 27 5 4 fei Dell Laptops2 Por que utilizar portatiles de Dell ES 2 docx Spanish English UK 08 09 2010 00 00 Translate 1 Translator All 1 27 8 r Dell Laptops4 Por que utilizar p
2. Options Settings Options Font Shortcuts Populate target with source Yes e Automatically changing status No Le Show Google Machine Translation Matches Yes Only show matches in active segment Yes e Automatically show all comments No E EE The configuration window Options 6 areas of functionality can be set under options e Populate target with source Automatically change status Show Google machine translation Show matches in active segment Expand all comments when the page is opened The number of segments displayed per page Fonts Options Font Shortcuts Font name Tahoma e Font size 11 e Font weight Normal e Save The configuration window Fonts The fonts used in the editor can be set here Page 72 XTM User Manual Translators Correctors and Reviewers Keyboard shortcuts Options Font Shortcuts Action Enter new shortcut Description Check current segment F7 E Remove QA marking F8 Go to next segment Alt Arrow down Go to previous segment Alt Arrow up Go to next incomplete segment Alt Arrow right Can te meminna nanmant Alt t hermas Inf The configuration window Shortcuts The default settings are shown below however they may be customised by typing in new shortcuts in this window Page 73 XTM User Manual Translators Correctors and Reviewers Description Check current segment Remove QA ma
3. Archived Projects Welcome BobPM Project Manager Mela Configuration Logout Spanish Spanish TestCustomer Spanish Engish UK French German English UK 07 09 2010 15 50 English UK 07 09 2010 15 43 English UK 07 09 2010 14 48 Project actions 07 09 2010 16 00 08 09 2010 00 00 08 09 2010 00 00 08 09 2010 00 00 08 09 2010 00 00 Not started Not started Not started Not started Not started Not started Not started Not started Click on the Current Projects tab and you will see a list of all your current projects You can view other projects by using the features on the advanced search tab You can sort the projects by clicking on any of the column headers gt Terminology Current Projects Create Project Customers Archived Projects Welcome BobPM Project Manager Mela Configuration Logout Simple search Actions Search Test Search Test project2 Ponders English 07 09 2010 16 00 08 09 2010 00 00 Not started Not started French German El Test project Ponders Spanish Enalish UK 07 09 2010 15 50 08 09 2010 00 00 Not started Not started 12 Dell Laptops2 Ponders Spanish English UK 07 09 2010 15 43 08 09 2010 00 00 Not started Not started El Dell Laptops TestCustomer Spanish English UK 07 09 2010 14 48 08 09 2010 00 00 Not started Not started Shovving 1 to 4 of 4 entries Show 20 l entries Profect listing Clicking on the icon in the right hand column
4. TM Manager Welcome BobPM Project Manager Ponders Logout Configuration Customers TMX export Terminology Projects Manage TMX import Export TMX Customer Mela Solutions 12 Source language choose 12 Project All EN Target language Abkhazian EN Export Source Target e Delete Project Name language language Start time Total time Status history All Spanish English UK 27 08 2010 11 59 58 In progress Delete The TMX Export Window Page 83 XTM User Manual Customers 9 XTM for Customers XTM Portal Overview XTM Portal allows end customers to create their own new translation projects via the web To do this they can Upload documents set languages set the speed of a job View metrics of the job and receive quotes Adjust the cost according to delivery speed requirements Accept the quote and pay online Register to have limited access to XTM Project manager TM Manager and Terminology XTM Portal has been designed so that its look and feel appearance can be customised to of the house style of the LSP It also provides extensive opportunity for inserting your own instructions and marketing information The quotation process Requesting a quote mela2 Portal gt Register Project manager FAQ Help o Files for translation v Add source fle O _CAUsers BobWilans Desktop XTM Demo Docs Documents Paste text
5. Translation of the term portatil has not been found A typical QA warning Other XTM Workbench Features Centralising a segment In order to view the last segments on a page in context with segments of the next page click the centralise segment icon Merging segments In order to merge the current segment with the one above click the merge segment icon Use the same icon to demerge a merged segment There are some rules governing the merging and demerging of segments e You cannot merge segments that belong to different paragraphs e When you need to merge more than two segments always start merging from the last segment thus for example if you wish to merge segments 2 3 firstly merge segment 3 with 2 and then 2 with 1 e The converse applies when demerging segments start demerging from the first segment e You cannot merge a segment with another segment that is in a read only state Saving and Versioning Every change that you make in a segment is automatically saved when you click away from the segment XTM stores a full version history of each segment There are two storage mechanisms 1 The changed segment is automatically saved on the server as a file 2 In addition the segment is saved locally in the temporary cache of the browser This acts as a backup if the internet connection is down Page 68 XTM User Manual Translators Correctors and Reviewers With these two saving mechanisms the
6. BobTR 2009 01 27 17 45 08 GMT Save Adding a comment To view the next segment with a comment click on the next comment icon din the right hand tool bar Navigation within the document Each page on the editor contains 10 segments You can move to the next page by clicking on the range at the bottom of the page or selecting a range from the pull down list Alternatively you are able to go to a specific segment by entering the segment number in the empty box EZ EE ER ve e The navigation panel at the bottom and top of the page VVhen you have a page open other translators vvill be able to vievv this page but they vvill find that the segments are locked and they will not be able to make any changes Segment status Segment status overview The right hand column displays information about the status of the segment and origin of the target text The background colour represents the current status of the segment The meaning of the colours is as follows TO BE TRANSLATED TO BE REVISED The segment requires the linguist s attention TO BE REVIEWED Page 70 XTM User Manual Translators Correctors and Reviewers TO BE CHECKED The segment is non translatable or is a 100 leveraged match The segment has been rejected by one step e g Review and TO BE CORRECTED needs to be corrected by the previous step TRANSLATED REVISED The segment has been completed by the linguist REVIEWED The segment is an
7. GEN O Source language English UK ps Target language s AAA O Reference material Remarks Request quote XTM Portal Quotation Request Page 84 The quotation QUOTE SUMMARY XTM User Manual Customers Request quote FAQ Help Project ID project4931 Price 150 00 VAT 19 28 50 Total 178 50 Delivery date 28 01 2011 Files for translation Por que utilizar portatiles de Dell ES 2 docx Reference material Source language Spanish Target language s English UK Remarks Speed of delivery Normal Update Proceed to checkout QUOTE DETAILS Our minimum charge has been applied as this is a small project All files All languages date 28 01 2011 Delivery Total price excl VAT 150 00 Total price English UK Delivery date 28 01 2011 150 00 Quote info Do we have to pay VAT The quote summary includes VAT If you are an EU VAT registered company or from outside the EU you maybe VAT exempt You will be able to set this on the next page and then VAT will not be added to the total What payments do you accept XTM portal offers payment via credit card or Paypal Registered users can also open a company account Can 1 lower the cost of translation Yes You can set the speed field to one of the cheaper settings and then dick recalculate Can I receive my translation more quickly Yes You can set the speed field to one of the faste
8. View the translator statistics for each language Manage the project files generating the target files and allowing downloading View the project estimates View the general details of the project Delete the project with any TM that you generated with the project Delete the project leaving the TM in place Approve 100 leveraged matched segments so that they are turned from orange to green Archive the project This removes it from the current list of projects but it may be restored at a later date Approve the TM even if the project has not been completed e Report a problem you are experiencing with the project Selecting this option brings up the following window XTM sends this message to the XTM support team together will all the relevant information about the project to ensure a swift resolution Report problem Project Dell notebooks Please enter a brief description of the problem you have encountered and click send The support team will contact you shortly Comments Reporting a problem with a project Project Editor If you click on a project to a window with 6 sections appears enabling you to view and edit the details Project Editor interface text Project Name interface text General info Description Eh Metrics Statistics Reference ID Workflow Subject matter Other Files Source language English UK e J amp Target languages Spanish Estimates Created by Bob Ponders on 26 08 2010 at 1
9. arrovv at the side of each file allovvs you to upload the XL FF file after you have completed the translation off line Page 60 XTM User Manual Translators Correctors and Reviewers The 3 icon at the side of each file brings up the following menu Tasks List Open Editor Default Open Terminology Show metrics Open corrector changes Workflow Finish task Decline task The task menu This menu allows you to e Open the Editor e Open Terminology XTM Terminology opens in another window e Show Metrics which brings up the following window Metrics Por que utilizar portatiles de Dell ES 2 z Characters poner ag Initial Segments Word Characters op excluding Spaces Total count Ri 193 100 3028 100 2558 Non translatable 096 0 0 Translation memory matching ICE match Leveraged match 95 99 Fuzzy match 85 94 Fuzzy match 75 845 Fuzzy match Internal matching Repeat 95 99 Fuzzy repeat 85 94 Fuzzy repeat 75 84 Fuzzy repeat No matching Progress Translate 1 Done To be done To be corrected Total progress Save as CSV A typical metrics window The metrics are updated in real time and so show the progress of the project You can download the metrics as either a CSV file or as GMX V e Open corrector changes to show the report detailing the changes made by the corrector e Finish task This moves the job on to the next stage of the workflow after you have completed t
10. Estimate parameters and factors Initially a base cost and duration is calculated for the translation project and then a number of factors and parameters are applied to adjust this cost to give an exact estimate value The parameters and factors that are used to calculate the cost and duration of the project are e Base cost per word or character Base number of words or characters per day Minimum word or character count for an estimate Minimum project charge Currency The calculation method Working schedule Whether or not VAT is applicable Duration rounding point Speed of delivery Metrics Language combination The estimate factors are given a default value when XTM is set up but are configurable at a customer level Customer Editor TestCustomer details dl Estimate Base cost per word 0 10 factors Base cost per character 0 01 a Language Base words per day 1500 Combinations Base characters per day 15000 Minimum word count 300 Minimum character count 3000 Minimum charge 150 00 Minimum charge on discount Currency Euro Le Calculation method Multiplication ll Work schedule Monday to Friday ll Paying VAT Speed factor Discounts Level 1 Level 2 Level 3 Speed factor Premiums Level 1 1 10 0 90 Level 2 1 50 0 80 Level 3 2 00 0 70 Non translatable 0 10 0 10 ICE Matches 0
11. The red section shows the full data set and the section in blue shows an obligatory sub set The XML file can contain all the customers where every customer element represents one customer If a customer already exists in XTM then the record is skipped and not imported Page 97 XTM User Manual Example importing linguists customers street number city state postalCode country phonel phone 3 mobilephone fax www skypeld 3 msnld icqld jabberld A customerPMs ER Je customerPM ini user active firstname lastname emailaddress username password I title timezone d preferredlanguage The customer map Example file for setting language combinations lt language combinations gt lt language combination source en_GB target af_ZA pricefactor 1 0 durationfactor 1 0 autoQuoting false percharacters false minimumchargefactor 1 0 minimumtextcount 1 activity true gt lt language combination source en_GB target sq_SQ pricefactor 1 0 durationfactor 1 0 autoQuoting false percharacters false minimumchargefactor 1 0 minimumtextcount 1 activity true gt lt language combination source en_GB target ar_AA pricefactor 1 0 durationfactor 1 0 autoQuoting true percharacters false minimumchargefactor 1 0 minimumtextcount 1 activity true gt lt language combination source en_GB target be_BY pricefactor 1 0 durationf
12. en_GB target fr_FR costperword 2 currencyperword euro costperhour 2 currencyperhour euro gt lt languagecombinations gt lt domains gt lt AEROSPACE AGRICULTURE AUTOMOTIVE PRINTING BUILDING_AND_ CONSTRUCTION BUISNESS_ AND COMMERCE CONSULT N G ECONOMICS EDUCATION ELECTRICAL_GOODS ENGINEERING FINANCE INFORMATION_TECHNOLOGY LAW MEDICAL MUSIC_A ND_ARTS PHARMACEUTICAL REAL_ESTATE RETAIL SPORTS RECREATION TELECOMMUNICATIONS TRANSPORT TRAVEL gt lt domain gt LAW lt domain gt lt domain gt MEDICAL lt domain gt lt domains gt lt qualifications gt lt underscrored or dashed IANA codes gt lt qualification date 2009 01 01 language en_GB gt lt name gt TestQualificationName1 lt name gt lt description gt Test description of qualification lt description gt lt qualification gt lt qualifications gt lt supplier gt lt supplier gt lt user gt lt firstname gt TestFirstname lt firstname gt lt lastname gt TestLastname lt lastname gt lt emailaddress gt TestEmailaddress lt emailaddress gt lt username gt TestUsername lt username gt lt password gt lestPassword lt password gt lt user gt lt address gt lt city gt Obligatory TestCity lt city gt lt country gt Obligatory TestCountry lt country gt lt phone1 gt Obligatory TestPhone1 lt phone1 gt lt address gt lt languagecombinations gt lt combination source en_GB target pl_ PL costperword 1 currencyperword
13. icon has two options 1 Restore from local backup 2 Restore from previous server version XTM adds to the history each time the segment is saved You are thus able to view and restore any previous version of the translated segment by clicking on the undo and redo icons E inthe right hand tool bar Entering translations If there is no TM match to enter your translation simply click in target language box of the desired segment and type over any source text If there is a TM match click 22 to accept a fuzzy match and insert the translation into the target box If the TM has been saved with inline elements there will be two options click to copy the match without inline elements and click to copy the match with inline elements In either case the text can then be edited as required 8 1 Con los ordenadores port tiles de Dell se eliminan m s puntos sin cobertura en casa o 1 Dell s laptops help remove more dead spots in the home or office than any other en la oficina que con los productos de la competencia 1 2 1 2 leading small business laptop provider 1 2 1 2 Leveraged 1 Dell s laptops help remove more dead spots in the home or office W y than any other leading small business laptop provider 1 2 1 2 Ye Selecting a TM match Entering special characters in XTM Editor Sometimes translators need to enter characters that are not accessible from the keyboard such as smart quotes To enter characters th
14. the word then XTM displays a number of suggested spellings for the word Either select one of these words or add it to the custom default dictionary 5 stas son las razones para elegir un nuevo port til de Dell choosiness chosen chose Add to default dictionary Correcting a spelling mistake The spell checking utilises the open office dictionaries which cover more than 90 languages listed in Appendix 3 Separate custom dictionaries are created for each customer This means that multiple translators working on projects for the same customer will use the same custom dictionary Other QA checks Apart from checking the spelling the QA module also checks for e ldentical source and target text e Numbers missing in the target text present in the source text e Missing spaces after punctuation e Multiple punctuations Page 67 XTM User Manual Translators Correctors and Reviewers e Multiple spaces e Numbers in words A missing space at the end of a sentence e Spaces before punctuation marks e The correct translation of terms e Trailing spaces e The number of opening brackets equals the number of closing brackets e URLs are valid When an error is corrected an orange mark is inserted ou should choose per laptop from Dell Correcting multiple spaces Alternatively a warning triangle appears next to the status box If you place your cursor over the triangle then a description of the problem appears A
15. ve Terminologists Save Cancel Creating a new message Renew subscription The renew subscription tab has three sections 1 The details of your current subscription This includes your account type start and end date number of users your monthly word allowance and how many you have left to use and whether you want to renew your account automatically each month If the automatic renewal is selected than you will receive an email from XTM before your renewal date giving you the renewal details and also another email providing an invoice and confirmation once the renewal has taken place 2 Asection to change or renew your subscription When you change your subscription any unused days of your existing subscription are credited back to you and a new subscription created 3 An area to buy additional words for your current subscription Clicking the buy button will take you to the payment screen where you can enter your credit or debit card details gt Welcome BobADMIN Administrator Mela Logout Projects Customers Users TM Terminology G Help and information User Details Data Renew subscription Payments Billing details Server Settings Your current XTM subscription Subscription type Paid Account type Small group Start date 31 Jan 2011 Expiry date 29 Apr 2011 Number of users 4 Words per month 100 000 Available words 91 911 Automatically renew my subscription when the 7 current one expires Would you like t
16. 00 0 10 Leveraged Match 0 30 0 30 DB Fuzzy Match 95 99 0 70 0 50 DB Fuzzy Match 85 94 0 80 0 70 DB Fuzzy Match 75 84 0 90 0 90 Repetition 0 50 0 20 In document Fuzzy Match 95 99 0 70 0 50 In document Fuzzy Match 85 94 0 80 0 70 In document Fuzzy Match 75 84 0 90 0 90 Update Setting estimate factors for customers Page 54 XTM User Manual Project managers Language combination factors can also be set by the administrator on a system wide level If the factors are not set for a customer then XTM will use the system default values Each factor has a value which will affect the estimate The default value is 1 and this will not affect the estimate value e Values great than 1 mean that estimate value will be increased e Values less than 1 means that the estimate value will be decreased Minimum charges You can set a minimum word count character count and a total minimum charge for a job Work Schedule There are three options Monday to Friday Monday to Saturday Every day Delivery speed factors There are seven delivery types shown below For each of them price and duration factors are specified Normal Make it cheaper level 1 Make it cheaper level 2 Make it cheaper level 3 Make it faster level 1 Make it faster level 2 Make it faster level 3 The default value for Normal is 1 This is the value taken when initially estimating a project Users can choose the delivery t
17. 01753480460 Fax Ame Comal e Type the two words Awkwite Council By dicking checkout you will be redirected to the TWYP Payments system To pay by Mastercard or VISA please use following details Card holder s name any text Expiry date mm yyyy somewhere in the future Card verification code any three digits Card number 4111 1111 1111 1111 Success 4111 1133 3333 3333 Refused Clear Checkout XTM Portal billing details Clicking on the checkout button takes the user through to the payment gateway The checkout in XTM portal is currently linked to TWYP from the bank ING or to SagePay in UK However XTM International can link XTM portal to your preferred payment gateway 1 WYP Payment confirmation Order reference 6452817071525012010RoLGzoGdWa3 Total charge 150 00 EUR Beneficiary XML INTL Payment processed by About TWYP Privacy policy Security Cancel Oir an ING company The TWIP payment service Page 86 XTM User Manual Customers In the demonstration system by clicking checkout you will be redirected to the TWYP Payments system To pay by MasterCard or VISA please use following details Card holder s name any text Expiry date mm yyyy a future date Card verification code any three digits Card number 4111 1111 1111 1111 Success 4111 1133 3333 3333 Refused If your payment is accepted then you will be shown the payment summary screen You are registered as R
18. 1 Per word l Full m Chinese Simplified p 1 00 l l 1 00 1 00 Al Per word GI Full Le d Chinese Traditional 1 00 1 00 1 00 Per vord Lel Full iw d Croatian 1 00 1 1 00 1 00 1 Per word GI Full GI j E Czech 1 00 1 00 1 00 1 Per vord el Full ell Zi Setting language combination factors for customers Estimate calculations Base cost and duration calculation Firsily XTM calculates a base cost and base duration for the profect The base cost is calculated according to the formula Base cost Total count of words or characters Base cost per words or characters Base duration is calculated according to the formula Base duration Total count of words or characters Base words or character per day Calculation method Multiplication or Addition Addition All factors are added and then multiplied by the base cost according to the formula Final price base cost 1 language combination factor 1 metrics factor 1 delivery type factor 1 Multiplication All factors are multiplied by the base cost according to the formula Final price base cost language combination factor metrics factor delivery type factor Job price duration and delivery date estimates Job estimates are calculated after the job has been analysed and are based on all the factors previously described The estimated delivery date is calculated using the estimated duration time plus one day th
19. 28 Successful y ix Bob Willans Project Manager 17 09 2010 17 37 08 Successful s K TMX KS Bob Willans Project Manager 17 09 2010 17 37 12 Successful HTML KS Bob Willans Project Manager 17 09 2010 17 37 16 Successful y ix yA 3 Bob Willans Project Manager 17 09 2010 17 37 18 Successful o The File Management Window E Firstly select the target language that you with to manage Then in the table click on the relevant d icon to generate any of the following files Target XLIFF Multi File XLIFF e PDF preview TMX e HTML preview e Unclean Word Contains source and target language A history of the generated files is stored and displayed To download a file click on the green arrow or to delete it from the system click on the red cross By default the most recent version of each file are visible To view all the stored versions click on the downward pointing grey triangle You can collapse the view again by clicking on the upward pointing grey triangle When the project contains multiple files by using the top section of the window for each source language you can generate and download all the different types of files for the project in one go To facilitate off line translation there is also the option to down load one XLIFF of all the files After translation the Multi file XLIFF can be uploaded again using the blue arrow Page 52 XTM User Manual Project managers To download the sour
20. 54 Estim te Calcula OASIS iia 57 E r A 0 00 59 Liserella a TT AN 59 6 for Translators Correctors and Revlevvers 8 s si 60 Lg ele EE 60 Completine CNC TASC EE 62 COTE LT ONO EE 62 27 00 r A b Din 63 ERR ee LOVE Va Aids 63 Tansan Memory AVIGICHING ST 63 Je e ut Exact IGE Matches iria in 64 1007 EE 64 FUZZ CNES a Un 64 TAPON C a A 64 Machine translation Mates ii 64 eet Ee tele Rea 1616 5600 Cc D b 64 TED z c Di 64 Context SENSITIVE THON TOF LONE r b D 65 Beie ale Eu o ee 65 Ada Terim etab DO EE 65 lo WE ii o S si 66 Search IN Cool 66 Page 4 XTM User Manual Table of contents Find Bee 66 inime elements o a 66 OUOU ASSTAT cesa las 67 50106 e o si 67 OLTRELo era tia 67 DINA TIVEVVO EDenEN ola a a 68 Centralisin9a ez na s d 68 Mering SCSINGIIES pt iii tabs 68 Savine anad Vero ost 68 A EE 69 Entering Special characters iN XIM EOI iia 69 ETAT OUIINE COMIC mala nda 70 Navigation Within THE e Tell EE 70 5601610 00000 ee B L RX D pb 70 esimentstatis e EE 70 The status of the previous and following Steeseler E 71 Chaneme the status EE FNERt ee ads 71 Ree Ee tee Memory Ee ee 72 C
21. Address 2 City State County Postcode ZIP Country Choose Phone 1 Phone 2 Mobile phone Fax WWW Skype MSN Save The User Details Window Page 62 XTM User Manual Translators Correctors and Reviewers XTM Workbench XTM Workbench overview In order to apply the translation memory XTM segments the source document into sentences and phrases The editor displays the document in four columns which are from left to right 1 Segment ID 2 The source language text 3 The target language text 4 Segment status gt Welcome BobTR Reviewer Corrector Translator Mela Logout My Inbo Configuration Project Dell Laptops2 File Por que utilizar portatiles de Dell ES 2 docx Role Translator Segments 1 27 DS 1 27 e z Por que utilizar portatiles de Dell Why use Dell laptops 2 Dell ofrece una amplia gama de port tiles desde sistemas dise ados exdusivamente para la peque a Dell offers a wide range of laptops reali od empresa hasta estaciones de trabajo m viles totalmente certificadas o factores de forma especializados workstations or specialised form factors like Tablet PCs or ruggedised laptops como Tablet PC o port tiles reforzados 3 De esta forma podr encontrar una oferta adecuada a sus necesidades y presupuesto lo que le permiti
22. In context exact ICE match or has been COMPLETED merged with the one above The letter in the status box remains the same throughout the workflow and refers to the original matching type of the text The meaning of the letter is as follows LETTER MATCHING TYPE 10 15 In context exact match ICE Non translatable The status of the previous and following steps Username BobTR_Ponders Project Test 25 File Por que utilizar portatiles de Dell ES 2 doc Role Corrector Segments 1 28 1 28 mi 4 Eed Los ordenadores port tiles de Dell son los mas avanzados en el mercado SS BEEN ACI Source Fuzzy source Source Los ordenadores port tiles de Dell son los mas avanzados en el mercado Fuzzy source Los ordenadores port tiles de Dell son los mas avanzados en el mundo Jae ql A segment showing the status of the previous current and next step The status column can display the status of the previous current and next step in the workflow by dividing the coloured block into sections In the example above the first step is completed while the current and next step require attention Changing the status of segments You can set XTM to change the segment status automatically or alternatively you can manually set the status If the system is configured to change the status of the segment automatically when you leave the segment the status will change How to set the status change to automatic is d
23. Project managers Importing customers If you have a list of customers in another computer system we recommend that you export the list in XML format You will then be able to import this list into XTM using the screen shown above An example of the required XML file is shown in chapter 8 of this manual If you require a DTD or schema for the file please contact XTM International Ltd Searching for customers To search for a specific customer type in the search field XTM will then search against customer name city town phone or primary contract The selection of customers will be reduced as you type If you select one of the search criteria from the pull down list then the search will only be performed on that one item gt Search Terminology Import Customers Add Customer Customers ai searchable Name City Town un Phone 1 Primary contact Portal Customer guest city guest cou E TestCustomer Searching for customer Reviewing Customers You can view all customers in the Customers tab by clicking on the Customers List To modify a customer s record click the customer name in the list Right clicking on a customer or clicking on the icon in the first column brings up a context sensitive menu which enables you to Edit the customer record Enter and edit customer estimate factors Enter and edit customer language combinations Show primary contact Deactivate a customer Deactivating a custome
24. Term port tiles E Abbreviation Statu lali New Delete terms cones Valid Le Remarks Context Last modified BobPM 27 08 2010 14 01 24 Delete term 04 4 English UK Laptops Ed Add New Translation Update Delete Viewing a term in the Terminology Manager Page 78 XTM User Manual Terminology Adding and deleting terms and translations To add a term click on the New button Enter the details of the term and the translations and then click save or Save amp new Terms can also be added directly from the translation editor Additional translations can be added to an existing term by clicking on the Add new translation button and then clicking on the red Update button Individual translation may be deleted by clicking on the icon and the whole term with all the translations can be deleted using the red Delete button Importing Terms To import terms click on the Import Terminology tab When importing via a csv file the file should be tab separated and have the following column headings language code1 abbreviation comment context status last mod by last_mod_date language code2 abbreviation comment context status last mod by last_mod_date language_code3 abbreviation comment context status last_mod_by last_mod_date domain definition where a tab P While there are 3 languages shown here you may have any number of languages Language code1 shoul
25. Users You can view all linguists in the Users tab by clicking on Users To modify a record double click on the name Clicking on the icon in the first column or right clicking on a User brings up a context sensitive menu which enables you to delete or edit a Linguist gt Welcome BobADMIN Administrator Mela Logout Projects Gustomers Users Terminology Configuration Import Linguists Add User Users list View Login History Search Search RAR Firstname E Lastname Roles Languagecombinations 1 John Smith bob willans mela co uk Project Manager Edit Default Jean White bob willans mela co uk Corrector Spanish English UK Translator 9 BobADMIN Bob Willans bob willans xtm intl com Administrator Project Manager T Expert Terminologist 13 BobTR Bob Willans bob willans xtm intl com Corrector Spanish m English UK Reviewer TM Expert Terminologist Translator Showing 1 to 4 of 4 entries Show 20 e entries Context sensitive menu for linguists Clicking on the icon in the last column displays further information about the user Spanish mb English UK Country United Kingdom City Gerrards Cross Mobile phone 44 0 71234566 Skype bobwillans MSN bobwillans Popup information box about each user Page 34 XTM User Manual Project managers Searching for Users To search for a specific user type in the search field and then click the search butto
26. a copy of the project notifications The tasks are then assigned on a first come first served basis Page 22 XTM User Manual Administrators e Their qualifications e Their domains of expertise Additional info Group account Language combinations Add amp new Add Adding a new user additional fields for linguists Details for Terminologists There are two types of terminologists 1 Customer specific This terminologist can only access the terminology of one customer When this option is selected choose the correct customer from the pull down list 2 Global expert This terminologist can access all the terms in the systems for all customers The lowest section enables you to define the type of access the terminologist should have Double click on appropriate items in the left hand box to select them and move them to the right hand box Terminologist properties Account type Global Customer specific Customer Choose a A Add Terminology Export Terminology Import Terminology Access rights Modify Terminology o View Terminology Adding a new user additional fields for terminologists Page 23 XTM User Manual Administrators View login History gt Welcome BobADMIN Administrator Mela Logout Projects Customers Users Terminology Configuration Import Linguists Add User Users list View Login History Maximum number
27. approved click the relevant check box Page 49 XTM User Manual Project managers Email notifications XTM sends out emails when certain events happen in the system particularly in relation to project progress Below is a list of the events and people to whom the emails are sent XTM emails RECIPIENT LSP Project Customer Emails defined in EVENT User Mane de project Linguist the mail un un er configuration file Ne user created user created 7 7 analysis finished Fi Y oo poo ummi 1 ei 0 mmm ll po CSS 1917241701 02 o Events marked with a x mean that the email is sent after an action by the linguist XTM Portal Apart from the emails above XTM Portal also send out the following additional emails Customer Emails defined EVENT User project Linguist in the mail anager ae manager configuration file Customer contact 4 request Customer project 4 4 manager registered Payment page 4 accessed Page 50 XTM User Manual Project managers Workflow menu When you click on the icon by each file a menu appears allowing you to perform a number of actions Workflow Management Translate 1 Open Editor Show metrics Open corrector changes m Update XLIFF Approve leveraged segments Download source file Menu for each file in Workflow Opening the editor By selecting the menu item the PM can view the job in XTM Editor The first win
28. building the project requirements and managing the triple constraint for projects cost time and scope Quality assurance QA The activity of providing evidence needed to establish confidence among all concerned that quality related activities are being performed effectively All those planned or systematic actions necessary to provide adequate confidence that a product or service will satisfy Page 90 XTM User Manual Glossary given requirements for quality QA covers all activities from design development production and installation to servicing and documentation Right to left languages Languages such as Hebrew Arabic Urdu and Farsi are written primarily right to left This text flow presents significant text and graphic layout implications Software as a service SaaS is software that is deployed over the internet With SaaS a provider licenses an application to customers as a service on demand through a subscription in a pay as you go mode The SaaS version of XTM is called XTM Cloud Segment A unit of text that the CAT tool creates in order to match against the translation memory The unit may be a single word a phrase one or more sentences or even a larger unit Segmentation Rules eXchange SRX The vendor neutral standard for describing how translation and other language processing tools segment text for processing It allows translation memory and other linguistic tools to describe the language specific pr
29. electronic documents GMX V is developed and maintained by OSCAR Open Standards for Container Content Allowing Re use a special interest group of LISA Localization Industry Standards Association GMX V one of the tripartite series of standards from LISA deals with electronic document metrics GMX is made up of the following standards GMX V Volume GMX C Complexity and GMX Q Quality HTML Hyper Text Markup Language HTML is a markup language that uses tags to structure text into headings paragraphs lists and links and tells a web browser how to display text and images on a web page In context exact match ICE match Refers to the situation when a sentence or phrase in a translation memory TM is the same phrase in the same context as the sentence or phrase the translator is currently working on Page 89 XTM User Manual Glossary Internationalization 118n The process of generalizing a product so that it can handle multiple languages and cultural conventions without the need for redesign In 118n the common abbreviation for internationalization the 18 refers to the eighteen letters between the and the n Internationalization Tag Set ITS A technology to easily create XML which is internationalized and can be localized effectively Java A programming language originally developed by Sun Microsystems and released in 1995 as a core component of Sun s Java platform The language derives much of its synta
30. gt International gt User Manual For Project Managers Linguists amp Customers Better Technology XTM User Manual Documentation for XTM Version 5 5 Published by XTM International Ltd Copyright XTM International Ltd All rights reserved No part of this publication may be reproduced or transmitted in any form or by any means including photocopying without the written permission of XTM International Ltd Updated Feb 2011 XTM International Ltd PO Box 2167 Gerrards Cross SL9 8XF UK Tel 44 0 1753 480479 email sales xtm intl com http www xtm intl com International Page 2 XTM User Manual Table of contents Table of Contents 1 A pune u 7 Users ANC VON l a er BE o A o E Ue on EEE 7 RT o 0 357 7 Computer Activation TOR XTM Cloud E 8 2 ATM DESC d EE 9 GEELEN 9 ZII nl 9 III 07 OEIC EN 9 XIM QOQA Manag Er A UD B 9 7117 TAINO e E 9 ZILLIIB r a ad d 9 AENA IO m n 10 0011010000 b y 10 I 07 n bula s 10 Sl We SOT VCS r nala o PP o a 10 SOLOS SUDO ONE i n 10 s ATM TO un E TN 11 5000 an amaya don 11 0005005055 ra 11 2000700 OPONE na 11 0177155650 o v 12 BE ENS m al 12 A EE 13 Setting language combinations 8883333332 883333333 3833333 3388333333 3383333333 8833 13 e PA m or abadan 15 lt a an mn a eee 16 Beh ub O aaa 17 Na a ora 0 000000
31. is available e Standard Displays the status of each bundle e Trusted Displays each step of workflow However the names of the linguists are not visible The customer PM can also open the editor in view only mode The Terminology access section allows you to select the terminology functionality you wish to give the Customer PM At section 4 select the customer and whether the person is the primary contact for the customer A o Customer Choose E Primary contact Fl Section 4 of Adding a customer PM Page 31 XTM User Manual Project managers Users Adding users An administrator can add and edit users with all roles including additional administrators A project manager can add and edit users with all roles except administrators Users with other roles cannot add or edit additional users they can only edit their own details To add users to your system click on the users tab and then add user Section 1 General Info contains the obligatory information marked with a red star The role field allows you to determine the type of user Select the roles that you want this user to perform Since the administrator has full access to the system when you select administrator all the other roles are automatically selected Depending on the roles that you select further fields appear below for completion These options are described in detail below gt Welcome BobADMIN Administrator Ponders 2 Logout Project
32. tasks in Correct1 only become active when both bundles 1 amp 2 have been finished in Translate When you have filled in all the fields click the create button at the bottom of the page Searching for Projects There are two options for finding projects 1 The simple search Click on simple search tab to make it active and then type in the search field XTM will then search against the project name ref ID customer name source language date created due date minimum status or maximum status gt Welcome BobPM Project Manager Mela Logout Terminology Gustomers Configuration Create Project Current Projects Archived Projects Simple search Advanced search Actions Search Test Search e rn rs Test project2 Ponders Danish ar UK 07 09 2010 16 00 08 09 2010 00 00 Not started Not started French German 3 Test project Ponders Spanish Enalish UK 07 09 2010 15 50 08 09 2010 00 00 Not started Not started O 15 Dell Laptops2 Ponders Spanish English UK 07 09 2010 15 43 08 09 2010 00 00 Not started Not started Dell Laptops TestCustomer Spanish English UK 07 09 2010 14 48 08 09 2010 00 00 Not started Not started Showing 1 to 4 of 4 entries Show 20 entries Project simple search 2 The advanced search Click on advanced search tab to make it active Page 39 XTM User Manual Project managers gt Welcome BobADMIN Administrator Mela Logout Customers Terminology Configuratio
33. unit with a red status Creates a field in the source segment to insert a comment Moves user to the next segment with a comment Puts the chosen segment in the centre of a page Merges chosen segment with the unit above Sets a segment a source target pair as non equivalent in the Translation Memory and will not be reused Clicking again undoes this action Shows the previous version of the translated segment There are 2 options 1 Restore from local backup 2 Restore from previous server version Shows the next version of the translated segment XTM User Manual Translators Correctors and Reviewers The concordance Tab The concordance tab will be present for a linguist if the system administrator activates it under the Configuration tab gt Server settings gt Translation This window allows users to have access to concordance even when they are not using XTM Editor By entering a word or phrase and clicking the search button XTM will display all occurrences and context of the word or phrase in the document and also the TM By default the XTM searches on the stem of the word but by clicking the box you can force itto search only for exact matches You can also determine whether the search is with the TM for a specific customer or the whole TM gt Welcome BobTR Linguist Mela Logout My Inbox Goncordance Terminology Configuration Phrase port tiles E Exact match Customer Al Language 9 Spani
34. 0000 18 BUE x m m e 18 6010 SIV b ii s an as 18 Server settings E UE 19 Server SELENE AS ice aaa Ee 20 Server settings Mansilla iaa 20 AQUINO USCIS cai RAR 22 Details for translators correctors and revlewere 22 Details for Terminologists a eta 23 Vew 12 R 36336 ho 24 5 ADIM a e E sadalad 25 Ee 25 oo AP PP e o O e o Oi E OE E d 0i 25 TEOTLE COSO un m aaa mama de 25 Selen 26 5167117 ZO sanacion 26 Editing EH 27 estimate acto m n da 27 Page 3 XTM User Manual Table of contents Customer language COMDIMGLIONS dad 28 EISES EIERE Eed 30 Addie EREECHEN ee 30 RE 32 Sud a m s x la 32 Details for translators correctors and revlewere 32 EE 33 IMPONE ENE 34 REVISE WINS US CS AS A AAA AAA AR 34 SSAC let 35 EE 36 Creatine ee Ee 36 searching for Projects ii 39 ACUONS TOT m 41 REVIEWINE ee EE 41 Tee EH 43 e EE 44 UE gie 44 Ee EE 44 ele EE 46 Modify ng the WOMKTIOW E 47 aqa 01100 9 3141650 1019105 DEE 50 Let Een ET E 50 LSK ee EEN 50 A e o O aaa aaa ss 52 leste SE Estimate parameters and Taco Sais
35. 1 9 2 13 Gecko 20101203 Firefox 3 6 13 CLR 3 5 30729 The view login history screen This screen allows you to see who and when a user has logged onto your system and when they logged out Page 24 XTM User Manual Project managers 5 for Project Managers Log in as a project manager with the login and password provided by the Administrator Customers Adding Customers Firstly enter Customers by clicking on the Customer tab and entering data in Add Customer gt Welcome BobPM Project Manager Ponders Logout Projects Terminology Customers Configuration Import Customers Add Customer Customers Inactive Customers Add Customer PM Customer PMs AA A Customer Mela Solutions Vat number GB123456 AAA o Address 1 Ponders Address 2 City Town State Province Zip code Country lunitedKingdom Jl Phone 1 Phone 2 Mobile phone Fax number Www 13 Instant Messaging Identifiers ap MSN AAA e Use Google Machine Translation Use not approved memory Allow editing of ICE segments Supervisor ree ml Add amp new Add The add customer screen Importing Customers gt Welcome BobPM Project Manager Ponders Logout Projects y Terminology Configuration Import Customers Add Customer Customers Inactive Customers Add Customer PM Customer PMs Page 25 XTM User Manual
36. 100 matches A full description of this functionality appears under Server settings on page 20 Customer Editor Mela Solutions details Estimate Use Google machine translation d factors Use not approved memory d a Language unun 2 Ven Allow editing of ICE segments v of Translation Segment status O Al steps Set non translatables as done 17 First step only O All except last step O All steps Set 100 matches as done 9 First step only O Al except last step Save Translation settings for a customer Adding a customer project manager From the Customers tab click on Add CustomerPM and fill in the fields In section 2 you can set the access rights of the customer PM Account privileges 7 Role Choose Workflow access Minimal Add Terminology e Modify Terminology View Terminology ei Terminology access Import Terminology Export Terminology Ve access no yes Section 2 of Adding a customer PM The Role field determines whether or not the customer PM can make any changes to a project e Amanager can make changes to information on the general tab but not to the workflow Page 30 XTM User Manual Project managers Aviewer cannot make any changes at all The Workflow access field has 3 options Minimal Only displays information about the minimum status of the file No information at the bundle level
37. 6 51 Customer TestCustomer Project Manager Bob Ponders h Due date 27 w August iw 2010 Use Google Machine 172 Translation Use not approved V memory Allow editing of ICE segments Use translation memory ACME systems A TestCustomer Mela Solutions gt o Page 43 XTM User Manual Project managers Project editor General info General info This tab provides a description of the project source and target languages with the creation and due dates plus TM information You may edit the project information in this window Metrics This tab shows the metrics for each language in the project The metrics are updated in real time and show the exact progress of the job through translation correction and review The values can be downloaded to the local PC as either a CSV file or in GMX V format by clicking on the relevant button at the foot of the window R Por que utilizar portatiles de Dell ES 2 docx iti Characters ees Initial Segments Characters oi excluding spaces Total count 27 493 100 3028 100 2558 Non translatable 0 0 0 Translation memory matching ICE match 19 327 66 2033 6796 1223 Leveraged match 0 0 n 0 0 0 95 99 Fuzzy match 0 0 0 0 0596 0 85 94 Fuzzy match o 0 b o 096 0 75 84 Fuzzy match 0 0 0 056 0 Internal matching Repeat 0 0 096 z 0 95 99 Fuzzy repeat 0 0 096 o 096 a 85 94 Fuzzy repeat 1 26 5 130 n 130 75 84 Fu
38. 90 0 00 Repetition 0 050 0 00 0 20 0 00 d 0 70 0 00 0 50 0 00 Fuzzy 38 0 80 0 76 0 70 0 01 Fuzzy Match 0 0 90 0 00 09 0 00 No Match 455 1 00 0 00 1 00 0 00 Total 493 0 98 0 76 0 97 Am Details of the quotation Page 85 XTM User Manual Customers The items displayed on this page can be customised to your needs By clicking on the Proceed to checkout button the customer is taken to a page where they can enter their details This information is used to create a basic account in XTM for the user Payment VAT billing address PAYMENT _ We are an EU registered business and wish this sale to be VAT exempt Please find my VAT No below We will account for VAT in our own country under the XTM portal offers iDeal PayPal and credit card services reverse charge procedures through PayPal 5 Our billing address is outside the EU and we will deal with our own VAT obligations We have a billing address in or I am not VAT registered VAT induded on the invoice Title Mr Pa First Name Robert Last Name Willans Job Title Username BobCU Email address bob willans mela co uk Confirm email address bob willans mela co uk Company Organization mela Address Ponders City Gerrards Cross Postal Code 519 8SY Country United Kingdom Lel Telephone
39. Payments Billing details Server settings 1 ltems 3 4 and 5 are only visible if you are using Cloud the SaaS version of XTM User details This form allows you to update your basic details and includes fields for your email address your password and the preferred interface language gt Welcome BobADMIN Administrator Mela Logout Management Configuration User Details Data Renew subscription Payments Billing details Server Settings Help and information S Old password New password Re enter new password AAA O Title CA m First name Bob Lastname wilaas o Job title director O Username BobADMIN Email bob wilans melacouk Y Preferred language English UK oxu O Address 1 CO Address 2 State County VGS77hh Postcode ZIP Country AAA O Phone 1 SS Phone 2 Mobile phone Fax www Skype MSN sava Administrator user details Page 12 XTM User Manual Administrators Data This section allows the administrator to customise XTM Changes made here are used as the default values when creating new customers It is then possible to change the settings for individual customers See Project manager Customer Editor Setting language combinations XTM comes with a full set of language combinations allowing project managers to choose any source and target language when creating a project In the languag
40. TOC then XTM will exclude this text from translation It is possible then to recreate the TOC automatically after translation If you attempt to upload a file type that is not supported XTM will display a warning message and a project will not be created The join files check box allows you to join small files of the same type into one file for translation This will simplify managing the translation workflow enormously The field Reference material is to allow you to upload additional information that may assist in the translation process for example a pdf of the document or a glossary In the Customer section firstly choose the customer for this job XTM automatically tags TMs with the customer name so it will use the customer s TM for the matching However you can also use other TMs for this project by choosing them from the box entitled Use translation memory of You have the option of using Google machine translation If you tick this option and there are no matches in the TM XTM will request a match from Google and present it to the translator It is important not to use Google matching if you are working on confidential material as your data will leave the security of the XTM system during this process By default XTM only uses approved TMs for matching However you can use non approved TM by checking the box Use not approved memory It is important to note that ATM automatically approves TM when a project has been
41. The details displayed on the basic setting tab are used to customise the XTM interface and also in email messages and links in XTM to connect to your vvebsite home page gt Welcome BobADMIN Administrator mela Logout Terminology Customers Management Configuration Help and information User Details Data Renew subscription Payments Billing details Home page URL www xtm intlcom Email Aplication name XTM Files Translation Save Server settings Basic settings tab Page 18 XTM User Manual Administrators Server Settings Email The e mail settings allow you to configure an e mail account to send e mails from the system By default the XTM account is used Unless you particularly want to change account we suggest that leave the default settings gt Welcome BobADMIN Administrator mela Logout MA TI Management Help and information User Details Data Renew subscription Payments Billing details Host xtm intl com Email gt Port Authentication Translation e User noreply xtm intl com Fassword Re enter new password TLS El Mail prefix Cloud Emails sent from name mela2 Emails sent from address Attach contact footer Server settings Emails settings tab The email settings are 1 Host This is the address of the email server The XTM server is set by default It doesn t require authentication because emai
42. a que con los productos de la competencia1 Target Con los ordenadores port tiles de Dellxx se eliminan m s puntos sin cobertura en casa o en la oficina que con los productos de la competencia 1 A typical concordance window Add Term Quick To add a term to the terminology database while working within XTM Editor highlight the word then right click it and choose Add term quick The window below appears Add term Source port til Context stas son las razones para elegir un nuevo port til de Dell Target Context Here is why you should choose a new laptop from Dell Choose selected Save term Cancel Add term full Adding a term from the Editor To enter a translation for the term either type the translation in the target field or highlight the translated term in the target segment supplied and click Choose selected Click Save term Page 65 XTM User Manual Translators Correctors and Reviewers Alternatively to open the full terminology window click the Open terminology button Add Term Full To open the full terminology window directly select Add term Full from the context menu for text This enables you to enter data in all the fields for a term Search in Google The Search in Google option opens a new window with an automatic Google search on the selected word Find and Replace 2 The find and replace menu item brings
43. acter Base words per day Base characters per day Minimum word count Minimum character count Minimum charge Minimum charge on discount Currency Calculation method Work Schedule Paying VAT Speed factors Discounts There are three levels which become progressively slower and cheaper Speed factors Premiums There are three levels which become progressively faster and more expensive Metrics factors for all the different types of matching For more information about the estimate factors please see Estimates under Project Editor Page 27 Customer Editor Customer details Estimate factors Language Combinations XTM User Manual Project managers Mela Solutions 0 Basics 00000 Name Value Base cost per word Base cost per character Base words per day Base characters per day Minimum word count P Minimum character count Minimum charge Minimum charge on discount Calculation method Work schedule Paying VAT Speed factor Discounts Non translatable In context Exact Matches Leveraged Match DB Fuzzy Match 95 99 Update Estimate factors for a customer Customer language combinations Your Administrator can import the default language combinations that you offer your customers Clicking on the Customer language combinations tab displays the default language combinations for this customer A list of target languages is displayed for each source language In the ta
44. actor Sum of text type count total text count type factor The following is an example of a metrics factor calculation Discounts Discounts Word Price price Duration duration Metrics count factor factors factor factors Total Non Trans ICE Leverage Fuzzy 99 Fuzzy 94 Fuzzy 84 Repetitions In doc 99 In doc 94 In doc 84 No matching TOTALS Global Metrics Price Factor 0 61 Global Metrics Duration Factor 0 67 Language combination factors The administrator is able to customise the language combinations for the entire system and the PM for each customer This defines which languages pairs are available in the project creation window and also allows you to set the duration and price factors for each language pair The customisation of language pairs is performed on the edit customer window and described in detail under Customer Editor section of this manual Page 56 XTM User Manual Project managers Customer Editor TestCustomer Source language English UK ll E di rea Target language Price factor Duration mx Pricing method Availability Auto quoting Afrikaans South Africa 1 00 1 00 1 00 1 Perword fw Ful iw Arabic 1 00 1 00 1 00 1 Per word sl Full iw Y Bengali 1 00 1 00 1 00 1 Per vord we Full sw Bulgarian 1 00 1 00 1 00 1 Per word GI Ful ml 7 Byelorussian 1 00 1 00 1 00
45. actor 1 0 autoQuoting false percharacters false minimumchargefactor 1 0 minimumtextcount 1 activity true gt lt language combinations gt Page 98 XTM User Manual Example importing linguists gt XML International Ltd PO Box 2167 Gerrards Cross SL9 8XF UK International Tel 44 0 1753 480467 Fax 44 0 1753 480465 email sales xtm intl com http www xtm intl com
46. address gt TestEmailaddress lt emailaddress gt lt username gt TestUsername lt username gt lt password gt lestPassword lt password gt lt title gt Test litle lt title gt lt timezone gt Test Timezone lt timezone gt lt preferredlanguage gt en_GB lt preferredlanguage gt lt undescrored or dashed IANA codes gt lt user gt lt address gt lt street gt TestStreat lt street gt lt number gt TestNumer lt number gt lt city gt TestCity lt city gt lt state gt TestState lt state gt lt postalCode gt TestPostalCode lt postalCode gt lt country gt TestCountry lt country gt lt phone1 gt TestPhone1 lt phone1 gt lt phone2 gt TestPhone2 lt phone2 gt lt mobilephone gt TestMobilephone lt mobilephone gt lt fax gt TestFax lt fax gt lt www gt TestWWW lt www gt lt skypeld gt TestSkypeld lt skypeld gt lt msnld gt TestMSN lt msnlId gt lt icqld gt TestICQ lt icqld gt lt jabberld gt TestJabber lt jabberld gt lt address gt lt roles gt lt uppercase or lowercase values translator reviewer corrector gt lt role gt translator lt role gt lt role gt reviewer lt role gt lt roles gt lt languagecombinations gt lt currency values dollar euro morrocan_dirham pound yen gt lt undescrored or dashed IANA codes gt lt combination source en_GB target pl_ PL costperword 1 currencyperword euro costperhour 1 currencyperhour euro gt lt combination source
47. and subsequently find and retrieve large amounts of data CMSs were not originally designed to synchronize translation and localization of content so most have been partnered with globalization management systems GMS DITA Darwin Information Typing Architecture An XML based architecture for authoring producing and delivering technical information This architecture consists of a set of design principles for creating information typed modules at a topic level and for using that content in delivery modes such as online help and product support portals on the web Domain A knowledge domain that a user is interested in or is communicating about A group of computers or devices that shares a common directory database and is administered as a unit Fuzzy match Refers to the situation when a sentence or phrase in a translation memory TM is similar but not a 100 match to the sentence or phrase the translator is currently working on The TM tool calculates the degree of similarity or fuzziness as a percentage figure Globalization management system GMS Focuses on managing the translation and localization cycles and synchronizing those with source content management Provides the capability of centralizing linguistic assets in the form of translation databases leveraging glossaries and branding standards across global content GMX V Global information management Metrics eXchange Volume A word and character count standard for
48. at are special to the target language type alt 0 This will display a selection of characters for the given language including the default one sp The special character pop up For other special characters using the Character Map is the best solution From Windows gt Start gt Accessories gt System Tools select the Character Map In the Character Map application select the characters that you will be using frequently into the Characters to copy field You can then copy and paste the characters into the XTM editor You can also type the ASCII code for the characters Useful codes are Alt 0132 for lower quote Alt 0147 for Left Double Quotation Mark Alt 0148 for Right Double Quotation Mark Alt 0139 for Single Left Pointing Angle Quotation Mark Alt 0155 for Single Right Pointing Angle Quotation Mark Page 69 XTM User Manual Translators Correctors and Reviewers Alt 0128 for Euro Symbol To enter these keystrokes you need to keep the Alt key pressed down then on the numeric keypad press the number sequence Entering comments To add a comment click on the icon in the right hand tool bar Enter the comment in the box that appears under the source text and click the save icon The comment is saved with the name of the person adding the comment and a date time stamp 1 Por qu utilizar port tiles de Dell Why Dell Notebooks Leveraged Why Dell Notebooks Comment 2 A good translation
49. between commonly used language combinations that your agency can start translating immediately auto quoted and language combinations where you need to contact linguists first and you cannot predict the price or the delivery time non auto quoted This column displays how the language combination has been defined A yellow star indicates that the combination has been defined for the entire system and no star means that the system is using default settings Changing the factor in each cell determines how the automatic quotation is produced The last column Auto quotation determines whether the customer can receive the quotation automatically from the system or whether they are directed to speak to a project manager Customised language combinations can be deleted from the system by clicking on the check box in the first column and then clicking the execute button next to the delete combination Page 14 XTM User Manual Administrators Estimate Factors gt Welcome BobADMIN Administrator Ponders 2 Logout Customers My Inbox Concordance Terminology Configuration Help and information User Details Renew subscription Payments Billing details Server Settings s Language EH Combinations Name Value Estimate Base cost per word Base cost per character Base words per day Messages Base characters per day Minimum word count Minimum character count Minimum charge Minimum charge on discount Cu
50. bkhazian X Actions for selected combinations Delete combination Execute Cem TERA y d u 1 0 Per wor Target language Afar 1 0 1 0 1 0 Afrikaans South Africa 1 0 1 0 1 0 Albanian 1 0 1 0 1 0 Amharic 1 0 1 0 1 0 Ancient Greek 1 0 1 0 1 0 Armenian 1 0 1 0 1 0 Assamese 1 0 1 0 1 0 Asturian Spain 1 0 1 0 1 0 Aymara 1 0 1 0 1 0 Azeri Cyrillic Azerbaijan 1 0 1 0 1 0 1 1 1 1 1 1 Arabic 1 0 1 0 1 0 Per word 1 1 1 1 1 1 ba n TT 7 Ru H TT 7 Ru Ru Ru E s c A E E SI SI Kl A A YA A YA YA A YA YA E 4 a a a a a 4 la a S a 5 4 a a a a a a a a a a a a Azeri Latin Azerbaijan 1 0 1 0 1 0 Save Cancel Copyright 2005 2011 XTM International Ltd All Rights Reserved Language combinations for a customer Page 29 XTM User Manual Project managers Customer translation settings In translation section you can set whether the customer makes use of Google machine translation can use not approved memory and can edit ICE segments The default settings that appear on this window cascade down from the system which are set by the administrator Similarly you can determine the segment status for non translatables and
51. ble you can modify any of the default factors Firstly select the appropriate radio button at the top Page 28 System settings for this customer will display all the system s language combinations which you can then customise for this customer Only this customers settings Will display only language combinations that you have customised for this customer XTM User Manual Project managers You can change Price factor The base price is multiplied by the price factor so if it is 1 the default the price doesn t change if it s greater than 1 the price is increased and if it s lower than 1 then the price is decreased Duration factor Similar to the price factor but this changes the duration of the translation process and has an impact on the delivery date The minimum charge factor The customer minimum charge is multiplied by minimum charge factor to increase the minimum charge gt 1 decrease lt 1 or just leave as it is 1 The minimum text count either words or characters The default value can be overwritten by specifying any value gt 0 in that parameter 1 means that the default should be taken Pricing method If you charge by character count rather than word count then set this here Use the character count for languages such as Japanese and Chinese Availability There are three available alternatives o Full This language combination is available to customers and PMs o PM only On
52. business laptop provider 1 age wi Source Fuzzy source Fuzzy target Source 41 Con los ordenadores port tiles de Dell se eliminan m s puntos sin Dell s laptops help remove more dead spots in the home or office than 98 m cobertura en casa o en la oficina que con los productos de la any other leading small business laptop provider 1 m a competencia 1 2 1 2 22 Fuzzy source los ordenadores portatiles de Dell se eliminan mas puntos sin cobertura en casa o en la oficina que con los productos de la competencia 1 Hu Google machine translation match With the Dell laptops are removed more dead spots in home or office with competencia 1 products q Un 93 de los usuarios consiguieron conectarse con xito a una red utilizando el Asistente de red de 93 success rate of users using Dell Network Assistant to connect to a network El Dell 10 El porcentaje de xito fue del 66 entre los usuarios que no lo utilizan 1 2 1 El porcentaje de xito fue del 66 entre los usuarios que no lo utilizan J132417 ELBE X 2 48 22 PM Please check the inline tags 1 1 2 2 Senment A 26 ET e Segment with missing inline tag Quality Assurance The quality assurance checks happen automatically when you set a segment to translated or when AB you click one of the QA icons 27 Spell checking If a spelling mistake is detected during the check then the word is highlighted in yellow If you click on
53. ce file click on the green arrow by the source file name Estimates gt Welcome BobPM Project Manager Mela Logout Terminology Customers Configuration Create Project Current Projects Archived Projects Project Editor Dell Laptops4 General info Project estimate ql Metrics dil Statistics Update e Workflow Our minimum charge 150 00 has been applied as this is a small project 300 words All languages English UK By Fies at Delivery date 10 09 2010 Delivery date 10 09 2010 Total price excl VAT 150 00 Total price 150 00 Estimates l pEi Delivery date 13 09 2010 Recalculate The Estimates Window Estimates overview In this tab you can view and edit the customer estimate for the project It shows the cost and duration of the project and hence the delivery date The estimate is available for e The entire project All languages e Per target language e Per file Clicking on any of these cells in the project estimate will display the details of the estimate You can view the details of the project each language and each job 48 30 16 08 16 08 0 33 0 12 0 12 21 09 2000 20 09 2010 20 09 2010 Multip cason Language combmation Metrics Doman Speed Workflow MorxSay to Friday Save A job estimate Window The estimate is calculated by XTM and then final values can be manually edited by the project manager Page 53 XTM User Manual Project managers
54. completed so by selecting this option you may be using TM that has not been through a correct or review process yet Finally define the Workflow for the project XTM currently includes a number of predefined workflows that are described below Page 37 XTM User Manual Project managers Work flow definitions Project Processing one or more files from one source language to one or more target languages Job Processing of one file from the source language to one target language Step The workflow in XTM is composed of steps the available steps are translate correct and review Bundle The project manager may divide the text segments into sections which are called bundles Bundles can be allocated to different linguists Task Processing a bundle in one step is a task When creating a new project by default each job contains all the segments from the file e g if a document has 150 segments XTM creates the tasks for segments 1 150 The project manager can then split the default tasks into smaller parts Each bundle in the project follows the same steps in the workflow XTM contains a number of default workflows which are translate translate review translate review review translate gt correct translate gt correct gt correct translate correct translate correct gt review translate review translate review gt review translate correct translate gt correct review Be
55. d for example be en_GB or pl PL This column contains the terms for that language If you use Excel to ensure your file is in the correct format you should save the file as Unicode Text Txt to ensure the correct encoding gt Welcome BobTR Linguist Ponders 2 Logout Import terminology Customer Mela Solutions File type csv Tex mr xs XLSX Source file Browse_ Add to existing terms Import Importing terms in the Terminology Manager Exporting Terms To export terms select the main language and if you wish the desired translation language status and domain Preview the results and then select the desired file type If you choose CSV you can select which columns you would like to export To do this check the box next to the column title Finally click Export and save the file in your desired location Page 79 XTM User Manual Terminology gt Welcome BobPM Project Manager Ponders Logout Projects Terminology Customers Manage Import Configuration Export Terminology Customer Main Language Translation Language El El El El El Columns to export E Abbreviation Remarks ET Context Definition Domain Last modified by E Last modification date Status E Reference Check all Export Exporting terms in the Terminology Manager Page 80 XTM User Manual TM Manager 8 XIM TM Manager Finding and editing segments in the TM Click o
56. displays additional information about the project including XTMID e Reference ID Page 41 XTM User Manual Project managers Subject matter Google machine translation Creation date time Created by Project manager Due date Final price excl VAT Auto price excl VAT Final price incl VAT Auto price incl VAT Payment status Number of reference material files source files and target languages ID 998 Ref id 123456 Subject matter Other Use google machine Yes Created by Bob Willans Project manager Bob Willans Final price excl vat 450 00 Final auto price exd vat 450 00 Final price ind vat 535 50 Final auto price inci vat 535 50 Payment status Not required Reference material 0 Source files number 1 Target languages number 3 Additional information about projects Clicking on the icon in the left hand column displays menu which provides access to view and manage the project nl nell r DES Shoy English UK French L L tehn Show statistics English UkK French Manage workflow English UK French Manage files English UK French Show Estimates Show General Default Delete project and project TM Delete project leaving TM Approve memory Archive project Approve leveraged segments Report problem Page 42 XTM User Manual Project managers Context sensitive menu for projects This menu allows you to View the metrics for each language
57. dow that opens allows you to select which step in the work flow you want to open who you want to open the editor as and whether or not you want it to be read only or with full access Open editor for PM Select a workflow step Translate 1 Open as Myself Bob Willans Read only F Opening XTM Editor from with Workflow View the changes made by a corrector By selecting the relevant menu item the PM can view the changes made by a corrector Corrector changes Combine 32 operaciones de mantenimiento Leo antro Combine 32 maintenance and performance operations into one easy to use y rendimiento en una nica aplicaci n muy ATAK 2902929 application Dell Automated PC Tune Up de asistente Automated PC Combine 32 maintenance and performance tasks into one easy to use une Up de Dell application Dell Automated PC Tune Up La exdusiva pantalla TrueLife de Dell A Dell exclusive TrueLife screen boosts image darity makes colours seem potencia la daridad de imagen da mayor after translation more vivid and offers a contrast ratio up to 10 higher than comparable viveza a los colores y ofrece una relaci n de displays with anti glare coatings contraste hasta un 10 superior a la de A Dell exdusive TrueLife screen boosts i dari image ty makes colours seem equivalentes con ba o current more vivid and offers a contrast ratio up to 10 higher than comparable antideslumbramiento displays with anti gla
58. e ee que los productos de la competencia 1 2 7 Los ordenadores portatiles de Dell son los mas avanzados en el mundo Dell Laptops are the most advanced in the world EEE e 8 13Conlos ordenadores port tiles de Dell se eliminan m s puntos sin cobertura en casa o en la oficina que 1 Con los ordenadores port tiles de Dellxx se eliminan m s puntos sin cobertura en casa los productos de la competencia 1 2 1 2 en la oficina que con los productos de la competenda 1 2 1 2 9 Un 93 de los usuarios consiguieron conectarse con xito a una red utilizando el Asistente de red de Dell 93 success rate of users using Dell Network Assistant to connect to a network CEE 10 El porcentaje de xito fue del 66 entre los usuarios que no lo utilizan 1 2 1 The success rate was 66 among users who do not use it 1 2 1 XTM web based translator interface Translation Memory Matching In the translation memory matching process XTM uses advanced text searching techniques based on the stem of the word The matches are grouped as follows In Context Exact Match Repeat Leveraged match 95 99 Fuzzy repeat 95 99 Fuzzy match 85 94 Fuzzy repeat 85 94 Fuzzy match 75 84 Fuzzy repeat 75 84 Fuzzy match Page 63 XTM User Manual Translators Correctors and Reviewers In Context Exact ICE matches XTM is able to guarantee that if segments in the source text have not changed after an update exact
59. e combinations section you can reduce and customise the available languages that you deal with As an administrator you can set the language combinations for the entire XTM system and then you or project managers can then set specific language combinations for individual customers To use and customise the full set of language combinations select Default system settings for language combinations To use and customise a reduced set of language combinations select Customised system settings for language combinations In order to customise the available language combinations you need to upload an XML file with the required data You may download example files by clicking on the green button You can use these files as they are or alternatively use them as templates and modify them according to your requirements Additionally there is an example of a template is shown in Appendix 2 at the end of this manual When the files are ready upload them to XTM by browsing to the file and clicking the import button If you click the remove the existing language combinations the existing language combinations will be cleared and the new ones created If the check box is not clicked then any new language combinations will be added to the existing ones gt Welcome BobADMIN Administrator Mela Logout Help and information User Details Data Renew subscription Payments Billing details Server Settings Modify and use a Language 9 Default sy
60. e working schedule and finally taking into account the configurable rounding point Page 57 XTM User Manual Project managers Initially the estimated price duration and final price duration equal to each other but the Project Manager can change the Final values after reviewing the estimate The Final Language combination delivery date and project delivery date are based on job estimates so XTM stores the duration of each job Since delivery dates cannot be summed up only the duration time and not the delivery date is modifiable at the job level Target language price duration and delivery date estimates An estimate for each target language is calculated after all the jobs have been calculated by summing the values for all the jobs in the target language Additionally the Minimum text word characters factor is taken into account If the sum of all jobs in current target language does not fulfil the minimum text count then the minimum charge is taken If the jobs fulfil the minimum text count then the parameter named Minimum Charge On Discount is checked If the estimated price is lower than minimum charge the minimum charge Is taken as the estimated price After preparing the price as above language combination level discounts are taken into consideration as described in job level The calculated price is known as Estimated price and at this stage this is the final target language price The estimated duration and del
61. elates to all the segments displayed on the current page Delete all segments on this page Right hand tool bar The right hand tool bar relates to individual segments EE Performs QA check on current segment a o Delete current segment QA current segment Revert to original status Importing a translation memory To import a TMX file into XTM click on the TMX import tab and then complete the fields e Select the customer name from the pull down list e Give the import project a name Set the source and target languages e Click on the browse button to locate the TMX file you wish to import e Click the import button A new record in the import history section is created that displays the status of the import The status changes from in progress to done when the import is complete gt Welcome BobPM Project Manager Ponders Logout Terminology Customers Users Configuration Customer Mela Solutions iw Import project name Source language English UK Ee Target language English UK bel Import file Import Import project name Ponders_Ponders All es_ES en_GB TMX Test import Spanish 27 08 2010 11 57 38 The TMX Import Window Exporting a translation memory To export a translation memory as a TMX file click on the TMX export tab select the source language project and target language and then click the export button The TMX file is downloaded as a Z P Page 82 XTM User Manual
62. eral info Please choose the target language English UK Le d Metrics Workflow Management Translate 1 dl Statistics 5 _ Por que utilizar portatiles de Dell ES 2 docx E Workflow Choose Lel O Choose Lel O Choose Lel O e Jee om m s m u 1r Ele s lb s 0 Estimates Save Cancel Start Managing the workflow In the above image the tasks in Translate 1 Correct 1 are active If you wish to finish either of them and move them onto the next step click the green arrow Similarly if you wish to send a task back to the previous step click on the red arrow Remember to click the save button when you moved the file Modifying the workflow Once a project has been created the workflow can be modified Any modifications made are for all languages in the project as it is not possible to have different workflows for different languages in one project Within the Project editor on the workflow tab you will find a Change workflow button Page 47 XTM User Manual Project managers Project Editor XTM Interface text Change workflow Workflow details Please choose the target language Choose iw General info Metrics d soso eee stots Analyzed fles started fles start German Awaiting allocation 1 2 0 2 SE Workfiow Spanish Awaiting allocation 1 2 0 2 CS Files ql Estimates q Estimates VVindov s shovving the location of the change vv
63. escribed in chapter 5 in the configuration section If the status change is not set to automatic then you may change the status using the keyboard shortcut Alt or by clicking on the box itself and selecting translated revised reviewed from the context menu Page 71 XTM User Manual Translators Correctors and Reviewers use Dell notebooks iffers a wide range of laptops from systems for small stations or specialised form factors like Tablet PCs or ruga Change status tO To be corrected M Matched aged Revised M Matched ET A reviewer changing the status of a segment Translation Memory Updates The translation memory database is automatically updated when a translator modifies the target and leaves a segment All subsequent modifications to the translation automatically update the TM By default if there are multiple steps in the workflow then the TM entry is initially set to unapproved When the final step in the workflow has been completed the TM entry is automatically set to approved Alternatively if the workflow has been modified then the TM will be set to approved at the step specified If the source and target segments need to be the same the translator should set the segment status to translated in order to save the translation in the TM Configuration There are 3 tabs in the configuration window Options Font and Shortcuts
64. euro costperhour 1 currencyperhour euro gt lt languagecombinations gt lt supplier gt lt suppliers gt Page 96 XTM User Manual Example importing linguists Example file for importing customers lt xml version 1 0 encoding UTF 8 gt lt customers gt lt customer active true usingGoogle Translation true gt lt true false gt lt name gt TestName lt name gt lt unique value gt lt address gt lt street gt TestStreat lt street gt lt number gt TestNumer lt number gt lt city gt TestCity lt city gt lt state gt TestState lt state gt lt postalCode gt TestPostalCode lt postalCode gt lt country gt TestCountry lt country gt lt phone1 gt TestPhone1 lt phone1 gt lt phone2 gt TestPhone2 lt phone2 gt lt mobilephone gt TestMobilephone lt mobilephone gt lt fax gt lestFax lt fax gt lt www gt TestWWW lt www gt lt skypeld gt TestSkypeld lt skypeld gt lt msnId gt TestMSN lt msnId gt lt icqld gt TestICQ lt icqld gt lt jabberld gt TestJabber lt jabberld gt lt role gt MANAGER lt role gt lt MANAGE VIEWER gt lt user active true gt lt address gt lt customerPMs gt lt customerPM gt IANA codes gt lt user gt lt customerPM gt lt customerPMs gt lt customer gt lt firsiname gt TestFirstname lt firstname gt lt lastname gt TestLastname lt lastname gt lt emailaddress gt TestEmailaddress lt emailaddress g
65. get language box to blank in these cases by going to the translation section of the configuration tab and unclicking the box populate target with source If the Project manager has selected to use Google machine translation then in this case a Google match will be offered if available Translation Memory Match History You can view details of the database match by clicking on it to display a pop up box Terms Existing terms appear in blue in the source segments Clicking on a blue word will show the approved translation A highlighted term with translation Page 64 XTM User Manual Translators Correctors and Reviewers Context sensitive menu for text When you double click on a word in the source or target text to select it and then right click a context sensitive menu appears port tiles Concordance Add Term quick Add Term full Search in google Find and Replace Context menu for text Concordance This option displays the latest source and target language phrases in the translation memory that include the linguistic stem of the chosen word This allows translators to see how the word was translated previously The various segments are shown in order of relevance Concordance 8 hits Date 07 Sep 2010 16 48 Project name Test project Source Por qu utilizar portatiles de Dell Target Why use Dellxx laptops Date 15 Oct 2010 16 29 Project name Dell Laptops2 Source Por qu utilizar port t
66. he translation e Decline task This allows you to refuse the task allocated to you by the project manager Page 61 XTM User Manual Translators Correctors and Reviewers Completing the task After completing the translation correction or review and select Finish task from the menu described above This will have the following effects The finished task will disappear from the In progress list The task will become visible in the Closed tasks list The file will move to the next step in the workflow An email will be sent to the PM advising of the change Note that if a reviewer clicks finish task and the status of some units is To be edited the task will go back to the Translator Configuration Under the Configuration tab you are able to set your details This includes your password your personal details such as email address and preferred language and your postal address telephone and other contact information gt Welcome BobTR Reviewer Corrector Translator Mela Logout My lum Configuration User Details Change password Old password New password Re enter new password OLA Title Mr Firstname Bob Lastname Willans Job title Username BobTR Email settings bob willans xml ntl com Preferred lanquage English UK Le KN Address 1
67. hen select the Customer for whom you wish to run the Terminology Manager In this section you can add view edit and delete terms You can also add translations to existing terms or import and export terminology in CSV TBX or MTF file format Searching for terms You can find and view a group of terms by selecting values in the Search area on the left of the window You may enter a language status domain or text string The found terms are then displayed in the list box below Displaying terms Clicking on a term in list of terms displays the details of the term on the right hand side Each term has a Concept with the following fields domain definition reference and an image Then for each language there are the following fields language term abbreviation status remarks context customer and last modified You can view the details of each translation by clicking on the al icon or to view all the details click onthe icon gt Welcome BobPM Project Manager Ponders Logout Projects TM Terminolog Gustomers Users Configuration Import Export Update Delete x xan n n Customer Mela Solutions l Customer Mela Solutions Language All Domain It kl 5 Status AlI Le Domain All Lel Image E Change image Definition conexiones A empresa factores de forma inalambrica Reference Laptops port tiles programas red sistemas Tablet PC usuarios Vostro Wi Fi Term details Language Spanish e
68. howing 1 to 4 of 4 entries Show 20 entries Project advanced search The following search fields allow you to search by e Project name Reference ID Project manager Status Payment status Date created Due date Source language Target languages Customers Linguists employed For name and ref ID you have two additional options e Case sensitive only finds projects with a name or Ref ID that matches the case of the letters you have entered Match whole words only finds projects with a name of Ref D that match the complete word or words you have entered For the target language field you have the option to find projects containing e any of the selected target languages all the selected target languages e only the selected target languages Page 40 Actions for Projects XTM User Manual Project managers Click on the Actions tab to make it active and then you are able to carry out a number of actions on multiple projects simultaneously Select the desired projects by clicking in the box in the left hand column Then select the action from the pull down list and click execute The available actions are 1 Delete project and project TM Delete project leaving TM Archive projects Approve memory E E 3 Test project 3 Dell Laptops2 2 f Deltaptops Shovving 1 to 4 of 4 entries Show 20 entries Reviewing Projects Terminology Create Project Current Projects Customers
69. ient Greek Arabic For translation Join files Reference material Browse Customer settings we Customer name Choose oe TestCustomer A A Use translation memory of Use Google Machine Translation Use not approved memory Allow editing of ICE segments Workflow Translate Create amp new Create Creating a project Page 36 1 XTM User Manual Project managers Start by entering general information about the project name description reference ID subject matter and due date In the translation section enter the source language of the document and select one or more target languages from the lists Upload the files for translation by clicking on the browse button alongside the field For translation Locate the file click open and the path to the document will appear in the field You may upload a zip file that contains multiple files for translation XTM supports the following file formats for translation Microsoft Office doc docx als xIsx ppt pptx e Adobe InDesign inx amp dml EE e PDF returns plain text e SVG AER OS RTF SC Phone apps strings If you are translating Microsoft Word Excel and PowerPoint documents it is possible to exclude certain text by creating and setting the text to one of the following styles Donottranslate DoNotTranslate or tw4winExternal Also if a Microsoft Word file contains a table of contents
70. iles de Dell Target Why use Dell laptops Date 06 Oct 2010 16 31 Project name Test project Source Los ordenadores port tiles de Dell son los mas avanzados en el mundo Target The Dellxx laptops are the most advanced in the world Date 07 Sep 2010 16 48 Project name Test project Source stas son las razones para elegir un nuevo port til de Dell Target Here is why you should choose a new laptop from Dellxx Date 15 Oct 2010 16 29 Project name Dell Laptops2 Source Los ordenadores port tiles de Dell son los mas avanzados en el mundo Target Dell Laptops are the most advanced in the world Date 15 Oct 2010 16 30 Project name Dell Laptops2 Source Estas son las razones para elegir un nuevo port til de Dell Target Here is why you should choose a new laptop from Dell Date 07 Sep 2010 16 48 Project name Test project Source Dell ofrece una amplia gama de port tiles desde sistemas dise ados exclusivamente para la peque a empresa hasta estaciones de trabajo m viles totalmente certificadas o factores de forma especializados como Tablet PC o port tiles reforzados Target Dellxx offers a wide range of laptops from systems for small companies to portable workstations or specialised form factors like Tablet PCs or ruagedised laptops Date 06 Oct 2010 16 31 Project name Test project Source Con los ordenadores port tiles de Dell se eliminan m s puntos sin cobertura en casa o en la oficin
71. ion which they can accept and pay for Customers can also create an account which allows them to view and manage their own projects XTM API web services These fully documented web services with sample code allow for the integration of XTM with third party systems Standards Support XTM International is committed to using and developing open standards We are active in the many Open Standards Technical Committees For a full list of the standards supported by XTM please see our website http www xtm intl com resources standards Page 10 XTM User Manual Administrators 3 XTM for Administrators Logging in If you are using XTM Cloud the first time you log into XTM you will be asked to activate your PC You will receive an email click on the link in the mail and then XTM will confirm that your PC is registered You will firstly be redirected to a page to change your password from the password sent by email to you when the account was created We recommend that you use a password that you can easily remember containing letters and numbers and with at least 6 characters Logging out lt is always best to use the logout button rather than simply closing your browser In this way XTM knows that you have quit the program and will release any records that are assigned to you and which may be locked In case you do not log out properly or your internet connection fails there is another mechanism While you are logged into XTM and act
72. ively working your browser sends a heartbeat to the system informing it that you are still active If XTM does not detect a heartbeat for more than 15 minutes it assumes that you are no longer active and closes the session automatically Administrator options The options you will see as an Administrator will depend on the type of account that you have and the access rights that have been allocated to you For multi user XTM Cloud accounts and XTM Suite systems the Administrator has the options shown below gt Welcome BobADMIN Administrator Ponders 2 Logout Customers Concordance Create Project Current Projects Archived Projects Options for an Administrator user A freelance account has administrator rights but as it is a single user account the users tab is not required gt Welcome BobADMIN Administrator Melat Logout Terminology Customers Configuration A Current Projects Archived Projects Options for a Freelance user in XTM Cloud The following sections only cover the Configuration and Management tabs as they are specific to an Administrator The other tabs are also available to Project managers and so described in that section of the manual Page 11 XTM User Manual Administrators Configuration There are a number of options within the configuration tab lt depends if you are using XTM Cloud or XTM Suite which of these options are visible User details Data Renew Subscription
73. ivery date is calculated in the same manner as for the Job duration and delivery date Similar to the job calculation only the duration time and not the delivery date is modifiable Project price duration and delivery date estimates The Project estimate is calculated by summing all the target language estimates Then the customer discounts are taken into consideration which may increase or decrease the estimates At the same time project level discount rules are taken into consideration as described in job part The calculated price is known as Estimate and at this stage is the same as the Final price which is modifiable by the Project Manager The estimated duration and delivery is calculated in the same manner as the Job duration and delivery At this stage both the duration time and delivery date are modifiable The Project also has a Final Auto Price and Final Auto duration and delivery dates However this feature must be switched on for each language combination Page 58 XTM User Manual Project managers Configuration User Details This tab allows you to change your password your personal details including interface language and your address and contact details gt Welcome BobPM Project Manager Mela Logout Projects M Terminology Customers Configuration AA Old password New password AAA
74. ks The top line of the workflow management is a general line for the entire project Using this line it is possible to allocate a translator or reviewer to all the files or bundles in the project in one go Use the icon to replace all the names that have been already set The lines below relate to the individual files or bundles in the project To allocate a linguist 1 Select the name from the pull down list on each task Note only linguists with the correct language pair will be displayed 2 Click onthe Er icon to open a window listing the details of the possible linguists Then double click on the required name 3 Select a name from the top pull down list to enter that name in all empty tasks for all files for that step 4 Select a name from the top pull down list and click the replace all icon to enter it in all tasks for all files for that step Saving and starting the workflow When you have allocated linguists to the various tasks you must click the save button before navigating away from the screen When you want to start the workflow click the start button Note depending on which workflow you have selected a number of tasks will have a green surround This indicates that the tasks are active and the linguists can work on them Finishing and rejecting tasks The PM can move the file onto the next step in the workflow or send it back to the previous step Project Editor Dell Laptops0 Workflow details O Gen
75. ls will be sent from XTM International s internal server If you experience problems with soam messages we recommend you set your own mail server 2 Port This is the port number to use during connections with the email server 3 Authentication If this option is checked then messages are sent from the email address user password will be checked If not checked then messages are sent from the specified mail server without authentication 4 User This is the name of the email account which is used to send messages 5 Password and re enter new password These fields allow you to change the password for the specified email account 6 115 If this option is checked then the TLS protocol is used with SMTP host communication Points 7 10 describe the email formatting 7 Mail prefix Text entered here will prefix all email subjects This may be useful to set up email filters 8 Emails sent from name The Sender s name will be displayed in the From field in the email as the email account name 9 Emails sent from address The sender s email address that will be displayed in the From field in the email as the email account address 10 Attach contact footer If checked then footer will be attached to the email The footer contains the information that message was automatically generated can be ignored and website url to see for more details Page 19 XTM User Manual Administrators Server Set
76. ly project managers can create projects with this language combination o Unavailable You do not offer this language combination Auto quoting This field allows you to distinguish between commonly used language combinations that your agency can start translating immediately auto quoted and language combinations where you need to contact linguists first and you cannot predict the price or the delivery time non auto quoted This column displays how the language combination has been defined A yellow star indicates that the combination has been defined for the entire system A yellow star with a red cross indicates that the combination has been defined for a specific customer and no star means that the system is using default settings Changing the factor in each cell determines how the automatic quotation is produced The last column Auto quotation determines whether the customer can receive the quotation automatically from the system or whether they are directed to speak to a project manager gt Welcome BobADMIN Administrator Mela Logout Customer Editor Ponders Modify and use a Customer 9 System settings for this customer detail R Only this customer e settings Estimat di Import new language combinations Languag Select file to import Browse_ Download example file 222 Combinations m Remove existing combinations of Translation Import Customise language combinations Source language A
77. ly the same target language translation may be used In this case the status is set to green with the letter to indicate In Context Exact match This means that the translation does not need to be reviewed by a translator If XTM has an In Context Exact match then the target language is automatically populated with the translation and the status field set to green 100 leveraged matches If XTM finds a 100 leveraged match for the source text in the TM the target language box is automatically populated with the translation but in this instance the status field is set to orange indicating that it needs to be checked Fuzzy matches Fuzzy matches are displayed below the target language box together with the match percentage Also on the source side the current and fuzzy source are displayed with the differences between the two highlighted in red The status for fuzzy matches is set to red TM Propagation If you translate a segment that is repeated exactly later in the document XTM will automatically insert the translation in the repeated segment If it is a fuzzy match this will also be offered to the translator This feature works for multiple translators working on the same document Machine translation matches If XTM has not found a match for the segment in a previous project the current document or the translation memory by default the source language text is shown in both columns If you find it easier you may set the tar
78. n Create Project Current Projects Archived Projects Simple search Advanced search Actions Available words 91 911 Search Reset Name E Case sensitive TT Match whole words Ref ID E Case sensitive Match whole words Z Match empty value Project Manager All Project Managers iw Status Choose e 27 Match all jobs Payment status Choose e Date created 12 January 2011 T 11 v February 2011 F Due date 12 January 2011 ff 13 March 2011 Abkhazian A Abkhazian Find projects containing Alar Y Alar E any of the selected target languages Source language Afrikaans South Africa v Afrikaans South Africa v d Albanian Albanian 0 o all the selected target languages Amharic Amharic 2 only the selected target languages guest guest A D A Willans Bob Portal Customer Linguists employed Willans Bob Customers TestCustomer G OG ka Sours language Tare anavan a test laptop Ponders Enalish UK 11 02 2011 17 03 12 02 2011 15 30 Not started Not started Bob Willans XTM Interface text3 Ponders Enalish UK Spanish 08 02 2011 10 39 09 02 2011 00 00 Notstarted MNotstarted Bob Willans ms 3 XTM Interface text Ponders English UK German Spanish 04 02 2011 18 16 05 02 2011 00 00 Not started Not started Bob Willans O F Laptops Ponders Spanish English UK 31 01 2011 17 24 01 02 2011 00 00 Not started Not started Bob Willans O S
79. n XTM will then search against username first name last name email address Search AA O All searchable Username MN e re R E mail address MarkTR First name Mark Brown Searching for linguists Page 35 XTM User Manual Project managers Projects Creating Projects When you receive a translation request you should create a new project upload the files define the workflow and assign a translation team to the project XTM Engine automatically analyses the documents extracts the text and applies the TM Each member of the team in the workflow receives an email to advise them when they have a pending job They can click on the link in the email log on and undertake the task of translation or reviewing The final step of this workflow is when you are advised that the translation and review is complete You then request XTM to create the target file before you download it Click on the Projects tab to start creating a project The numbered wizard guides you though setting up a project gt Welcome BobPM Project Manager Ponders Logout Terminology Customers Configuration Create Project Current Projects Archived Projects 1 General Information w Project name H Description Reference ID Subject matter Other Due date 27 im August 2010 CA O Source language Abkhazian Afar Afrikaans South Africa Target languages Albanian Amharic Anc
80. n menu or by clicking on the relevant line in the table the work detail page opens On this page project managers can carry out many functions relating to the workflow You can Split the file into bundles View the details of linguists Allocate linguists to the various tasks Move the jobs forwards and backwards in the workflow Download and upload XLIFF files Open the editor in either a read write or view only mode to view the task View a report showing the changes made by correctors Project Editor Dell 50 Workflow details General info Please choose the target language English UK d Metrics Workflow Management Kei Translate 1 gil Statistics _ Por que utilizar portatiles de Dell ES 2 docx S Workflow Choose Choose Choose 10 po re ae ee ss ee m s m l m j e e s e Ele Estimates Save Cancel Start Applying roles to Workflow stages Splitting the file into bundles It is possible to split a file into bundles of segments so that multiple linguists can work on the file concurrently so reducing throughput time Initially the file is displayed with all the text segments in one bundle To split the file into multiple bundles enter a lower number in the right hand box under the file name As you click away from the box XTM automatically creates a second bundle with the remaining segments Page 46 XTM User Manual Project managers Allocating linguists to tas
81. n the TM tab In this screen you can search for and modify segments perform quality assurance including the spellchecker and import and export translation memory TMX The translation memory is tagged by customer project and document so tt is first necessary to select the customer for whom you wish to run the TM Manager Next carry out a search to find the segments that you wish to manage by entering the search criteria and click on the search button lt is possible to search by the following fields customer source language project target language segment ID status creation date and phrase If you enter a search phrase you need to specify whether you are searching in the source or target segment You can also have the option of using stemming in your search Note that the Search phrase field is case sensitive The number of segments found and the segments themselves are displayed in the lower half of the screen Once you have found the desired segments you can edit the target phrase manually change the segment status or use the find and replace feature To use find and replace enter the word or words to be changed in the Search phrase field and the word or words to replace them in the replace with field Then use a combination of replace and next buttons or the replace next button to work through the segments If you want to replace all the segments in one go without checking them further click the Replace all but
82. nd attributes to aid in localization XLIFF could be used to exchange data between companies such as a software publisher and a localization vendor or between localization tools such as translation memory systems and machine translation systems XML eXtensible Markup Language Extensible Markup Language XML is a simple flexible text format originally designed to meet the challenges of large scale electronic publishing XML also plays an increasingly important role in the exchange of a wide variety of data on the Web and elsewhere xml tm XML based text memory a LISA OSCAR standard for author and translation memory Page 92 11 XTM User Manual Language codes Appendix 2 Language codes The following is a list of languages and their codes that are available in XTM ab 50 50 Asturian Spain Aymara Azeri Latin Azerbaijan Bashkir Bhutani 00 bs BS Latn Breton my BU be BY ca AD Catalan prs AF 60 Esperanto Estonian fo FO Fijian fr FR French Frisian 0606060 Frisian Fula gl ES Galician Spain ka GE ht HT z iso 00 idib indonesian a Interlingua 0 pie Interlingue 0 t CH Kannada o EC It LT Lithuanian Page 93 XTM User Manual Language codes CODE mk MK mg MG ms MY mi IN mt MT Maltese mi NZ mr IN mn MN sla ME CODE es CL es CO es CR es CU es DO es EC es SV es GT es HN es 419 es MX es NI es PA e
83. nd information User Details Data Renew subscription Payments Billing details Basic Permit Default CH Use Google machine translation E CS Allow editing of ICE matched segments Y Application options Show concordance tab for translators Segment status 2 iL 3 Default All steps Set non translatables as done 27 El First step only O All except last step O All steps Set 100 matches as done 27 First step only l except last step Save Server settings Translation settings tab Page 20 XTM User Manual Administrators Use Google Machine translation By default Google machine translation is switched off This is to ensure the security and confidentiality of your data While your data is kept on the XTM server it is secure however when it goes out to be processed by Google Machine translation XTM International cannot guarantee its confidentiality We recommend that you only switch this option on if you are not working on confidential information Allow use of not approved memory Translation memory is created and stored immediately in XTM Editor when the translator changes the target text and moves to the next segment Initially it is stored as not approved but this is changed to approved when the job is completed This option allows you to choose whether you wish to use approved or not approved TM Allow editing of ICE matched Segments An In Contex
84. ntent the numbers in brackets come in pairs around the text and are green When the source document is Microsoft Word if you select the inline element a mouse over appears to display the meaning 8 1 Hon los ordenadores port tiles de Dell se eliminan m s puntos sin cobertura en casa o en la oficina que con los productos de la competenda 1H2 1427 than any other leading small business laptop provider 1 1172 Leveraged Font name EE 2 Font size 9 41 Wells laptops help remove more dead spots in the homd Werte 5 or office than any other leading small business laptop 3 provider 1 2 1 2 Color DOSECC Page 66 XTM User Manual Translators Correctors and Reviewers A Segment with inline elements Those inline elements without content appear alone and are blue It is important to insert the correct number of matched inline elements in the target segment This is achieved by putting the cursor in the desired location and typing Alt number on your keyboard If you are missing any inline elements the segment will be high lighted in red and a message will appear at the bottom of the page This must be corrected before leaving the document z 2 z CH 1 Con los ordenadores port tiles de Dell se eliminan m s puntos sin cobertura en casa o en la oficina Dell s laptops help remove more dead spots in the home or office than any other 8 e que con los productos de la competencia 1 2 1 2 leading small
85. o 24000 c 72 ODU Luma n ul 72 FONS da dada dd 72 Keyboard norte 73 000 EE 75 OTL Mali 100150 75 BALA aa q tool Ds 76 XTM RE un lt e iii a a 78 lge lat EE 78 Bisplay na TONGS E 78 Adding and deleting terms and translations essre TR A E 79 AYA OUTING TOUS EE 79 EXPOrtine gen EE 79 XTM TM Manager a Rad YAR d E i 81 Finding and editing segments in the TM 81 El elei bri bo 82 asc b D b b 82 imporcie Del Ee fue E rei bu 82 82 UE 84 XIM POO EE 84 EIERE AA dE EE Ee 84 RT eet ee 84 b 0 0 E i m nn mani 84 WANG UO Gea ClO eeh 85 Paymente z Eege 86 MIGNGOING VOU DIO COU ET 87 Viewing the progressof the translation 87 DOW MOAGINE the translated UE 87 Page 5 XTM User Manual Table of contents customer Proje e ee et 87 Pult E 88 gue e EE 88 NR 88 e 88 E Cen 88 10 PD OOO DEE 89 COSO arar calorias 89 11 ADPENAIX EE 93 Language EEN 93 12 hee ENT S E 95 Spelling e ee te 95 TAs Append 96 Example tMietorimportine e ET EE 96 Example Tile Tor IMportne Custo Me Sl es 97 Example file for setting language combinations cccccccssssecccceesecceccessecceeuaeseceeseuaeceesauaeceessausecessauenseessagages 98 Page 6 XTM Use
86. o change or renew your subscription Rb faza O Change Renew Extend subscription months Choose gt Buy Account type Small group gt Number of users Choose Words per month The renew subscription tab Page 17 XTM User Manual Administrators Payments The payments tab displays a list of payments you have made to XTM International for your subscription to XTM Cloud gt Welcome BobADMIN Administrator XTM 1 Logout Management Configuration User Details Data Renew subscription Billing details Server Settings New subscription Freelance 3 months 1 10 000 24 00 4 20 ya 06 Sep 2010 28 20 Accepted Showing 1 to 1 of 1 entries Show 20 iw entries The payments tab Billing details Your billing details will be completed automatically if you have signed up for XTM Cloud via the XTM International website If on the other had you wish to upgrade a trial account to a full paid account you will need to complete this page before performing the upgrade Welcome BobADMIM Administrator XTM 1 Logout au Eno details 14 Frst name Bab name XTM Intemational Last name wilans Address 1 Ponders Jb Director ddress Hedgerley Lane Phone 01753480450 Gerrards ros Emsi bab wilars Gmela co uk Postco de 5 9 857 Skype tate County Buck MSN omg United Kingdom 2 T number The billing details tab Server Setting Basic
87. obert Willans BobDU mela T XTM Request quote Payment summary 205 Thank you Your order has been accepted ae Register now to be able to monitor the status of Project ID project 4500 your jobs build your own translation memory and Price 178 50 much more Delivery date 26 01 2010 Tf your payment was not accepted then your file will not be translated Payment status Accepted Project manager To try again click the Show Quote Summary page Show quote summary page Payment summary screen The details you entered for payment are also used to create an account on XTM With this account you can access the project manager module This allows you to view the progress of the translation and download the translation once complete Managing your projects Viewing the progress of the translation e Using the log on details that were emailed to you log onto the project manager area of XTM e Click on your project to open the Project Editor e Click on Metrics or Workflow to view the progress of your job through translation Downloading the translated file e Within the Project Editor click on the Files tab e Click on the icon in the Generate column next to the file you wish to download e Click on the download link that appears after the file has been generated Customer Project Manager A customer project manager has a similar interface to in house project managers but with varying degrees of acces
88. ocesses by which text is broken into segments usually sentences or paragraphs for further processing Source language The language of a text which is to be translated into another language Step The workflow in XTM is composed of steps the available steps are translate correct and review Target language The language into which a text written in another language is to be translated Task In XTM processing a bundle of segments in one step is a task Terminology management Primarily concerned with manipulating terminological resources for specific purposes for example establishing repositories of terminological resources for publishing dictionaries maintaining terminology databases ad hoc problem solving in finding multilingual equivalences in translation work or creating new terms in technical writing Terminology management software provides the translator a means of automatically searching a given terminology database for terms appearing in a document either by automatically displaying terms in the translation memory software interface window or through the use of hotkeys to view the entry in the terminology database Terminology manager A computer technology application tool that assists in the translation of text from one spoken language to another Translation The process of converting all of the text or words from the source language to the target language An understanding of the context or meaning of the source language mu
89. of entries 50 Search 2011 02 08 17 11 41 CET BobADMIN Mela LOGIN Mozilla 5 0 Windows U Windows NT 6 1 en US rv 1 9 2 13 Gecko 20101203 Firefox 3 6 13 NET CLR 3 5 30729 2011 02 08 11 43 18 CET BobADMIN Mela LOGOUT Mozilla 5 0 Windows U Windows 6 1 en US rv 1 9 2 13 Gecko 20 101203 Firefox 3 6 13 NET CLR 3 5 30729 2011 02 08 10 42 50 CET 2011 02 08 10 29 20 CET BobADMIN Mela LOGIN Mozilla 5 0 Windows U Windows NT 6 1 en US rv 1 9 2 13 Gecko 20101203 Firefox 3 6 13 CLR 3 5 30729 2011 02 04 20 20 49 CET BobADMIN Mela LOGOUT Mozilla 5 0 Windows U Windows NT 6 1 en US rv 1 9 2 13 Gecko 20101203 Firefox 3 6 13 NET CLR 3 5 30729 2011 02 04 19 20 37 CET 2011 02 04 18 12 48 CET BobADMIN Mela LOGIN Mozilla 5 0 Windows U Windows 6 1 en US rv 1 9 2 13 Gecko 20 101203 Firefox 3 6 13 NET CLR 3 5 30729 2011 02 02 12 43 41 CET BObADMIN GMela LOGOUT Mozilla 5 0 Windows U Windows 6 1 en US rv 1 9 2 13 Gecko 20101203 Firefox 3 6 13 NET CLR 3 5 30729 2011 02 02 11 43 01 CET 2011 02 02 11 36 37 CET BobADMIN Mela LOGIN Mozilla 5 0 Windows U Windows NT 6 1 en US rv 1 9 2 13 Gecko 20101203 Firefox 3 6 13 NET CLR 3 5 30729 2011 02 01 17 40 45 CET BobADMIN Mela LOGIN Mozilla 5 0 Windows U Windows NT 6 1 en US rv 1 9 2 13 Gecko 20 101203 Firefox 3 6 13 NET CLR 3 5 30729 2011 02 01 13 58 20 CET BobADMIN Mela LOGIN Mozilla 5 0 Windows U Windows 6 1 en US rv
90. ons context images multilingual translations and comments XTM Terminology identifies and highlights terms that are in the text to be translated which facilitates a consistent use of the agreed terminology Users can import and export the terminology in XTM and add terms directly from the Workbench XTM TM Manager The translation memory management system enables users to edit existing translation assets or import new ones The paired phrases are stored in a database for future use in XTM or may be exported for use in other applications Translation Memories from external systems can be imported and TMs created in XTM can be exported Page 9 XTM User Manual Product description XTM Workflow This module allows Project Managers to create and manage projects They can set the target languages assign one of the pre set workflows allocate translators and reviewers to tasks and define which TMs are to be used The PM has an up to date status overview of the project at all times Users receive email notifications of allocated tasks Managing large projects for simultaneous translation into multiple languages has never been easier Optional modules In addition XTM has the following optional modules XTM Portal This module can be integrated into your customer facing website to allow your customers to start translation projects They are able to upload files specify target languages and other requirements and then they receive a quotat
91. ool bar relates to the page or file Checks spelling and QAs all the segments on the page Quality Assurance Checks the whole document and goes to the next page with QA warnings ef Quality Assurance Find amp Replace Brings up the Find amp Replace window E Metrics A pop up window with statistics about the translated document and progress in translation process Includes Matching and number of text units Preview A menu appears that allows you to preview the document as HTML PDF Tabular HTML or the target file Preview document HTML 1 dl g Preview document PDF DI Preview document HTML source target table os Download target file F Customisation Customise XTM Editor functionality appearance and keyboard shortcuts S i Help Description of all the system s functions Page 75 Right hand tool bar XTM User Manual Translators Correctors and Reviewers The right hand tool bar relates to individual segments Page 76 Icon Y da Action Quality Assurance Next incomplete translations Add comment Go to segment vvith comment Centralize this unit Merge Set as non equivalent in TM Versioning Undo Versioning Redo Description Checks spelling and punctuation Is also triggered by clicking F7 or works automatically when moving to the next segment Moves user to the next incomplete translation the next
92. or creating estimates for each language combination In this location customising the factors sets the default values for the entire system The factors can be customised for each customer as well See Editing Customers on page 27 You can change Price factor The base price is multiplied by the price factor so if it is 1 the default the price doesn t change if it s greater than 1 the price is increased and if it s lower than 1 then the price is decreased Duration factor Similar to the price factor but this changes the duration of the translation process and has an impact on the delivery date The minimum charge factor The customer minimum charge is multiplied by minimum charge factor to increase the minimum charge gt 1 decrease lt 1 or just leave as it is 1 The minimum text count either words or characters The default value can be overwritten by specifying any value gt 0 in that parameter 1 means that the default should be taken Pricing method If you charge by character count rather than word count then set this here Use the character count for languages such as Japanese and Chinese Availability There are three available alternatives o Full This language combination is available to customers and PMs o PM only Only project managers can create projects with this language combination o Unavailable You do not offer this language combination Auto quoting This field allows you to distinguish
93. orkflov button Clicking on the Change workflow button brings up the following window e Workflow editor Translate Review Ej Approve TM E Update Close Window to modify the workflow This window allows you to Add additional workflow steps Determine the functionality of workflow steps Determine the blocking mechanism between steps Delete workflow steps Determine at which step the TM is approved By default the TM is approved after the last step in the workflow To add a workflow step firstly decide where you want to insert the step and then click on the icon A new step will appear and then select the function of the step from the pull down menu Translate Translate imi Translate Correct Review El Selecting the function of a step Next determine the blocking mechanism between the steps by selecting the appropriate symbol from the pull down menu Page 48 XTM User Manual Project managers Translate Selecting the blocking mechanism between steps As described previously means that steps can be processed simultaneously The gt means that the next step cannot be started until the previous step for that bundle is finished The means that the next step cannot be started until the previous step for all the bundles have been completed To delete a step in the workflow click on the icon To determine at which step in the workflow the TM is
94. ortatiles de Dell ES 2 docx Spanish English UK 10 09 2010 00 00 Correct1 Corrector All 1 10 11 27 8 Dell Notebooks Por que utilizar portatiles de Dell ES 2 docx Spanish English UK 20 09 2010 00 00 Correct1 Corrector All 1 27 8 2 Dell Notebooks Por que utilizar portatiles de Dell ES 2 docx Spanish English UK 20 09 2010 00 00 Translate1 Translator All 1 27 8 d Dell Laptops Por que utilizar portatiles de Dell ES 2 docx Spanish English UK 20 09 2010 00 00 Translate1 Translator All 1 27 te a Dell LaptopsO Por que utilizar portatiles de Dell ES 2 docx Spanish English UK 20 09 2010 00 00 Correct1 Corrector All 1 27 Showing 1 to 7 of 7 entries Show 20 gt entries The inbox of a translator reviewer The search box above the task list can be used to find a specific project Type the full or partial project name and click search At the foot of the table the number of tasks is displayed You are able to set how many of them are visible and navigate to the next page if available Clicking on the green arrow Y allows you to download reference material if there is any the source file the bilingual XLIFF file or the pdf of the translated file Tasks List SES RSR IO E q T poroied Eni utili s gd utili E Y Download source file utili Prepare bilingual XLIFF file and download it Create and download PDF file S qi Torque Util Green arrow menu F The blue d
95. plorer 6 0 7 0 or 8 0 Please make sure that pop ups and JavaScript are enabled Also note that certain browser plug ins may affect your ability to log into the system or use some of the features In particular the following plug ins are known to be incompatible Browser Highlighter e Fast Browser Search Page 7 XTM User Manual Introduction Computer Activation for XTM Cloud As a security measure it is necessary to active your PC to access your account on XTM Cloud To do this 1 2 3 4 5 Go to the XTM Cloud login page Enter your Company name username and passvvord VVhen you receive the message This computer is not authorized click the link activate computer XTM Cloud will send you an email with an activation link Open the email copy the activation link and paste it into the address bar of your browser and press enter After this you should see a message that your browser has been successfully activated Note You can only use each link once You need to generate an activation link for each new browser You need to carry out all the actions above on the same PC Page 8 XTM User Manual Product description 2 XTM Product Description XTM is a revolutionary new CAT tool to help translators to work more efficiently It uses the web and advanced technologies to out perform traditional memory systems XTM is available as XTM Suite to install on the customer s own server or as a SaaS Soft
96. r adquirir todos sus sistemas en un nico proveedor y reducir su complejidad In this way you can find an offer to suit your needs and budget which will enable you to purchase all your systems from one supplier and reduce complexity 4 Dell tiene presencia mundial y presta un servicio de calidad en 130 pa ses las 24 horas del d a los 7 d as de g r Dell has a worldwide presence and provides a service in 130 countries 24 hours a day 7 days m la semana a week Ca Co o 5 Estas son las razones para elegir un nuevo portatil de Dell Here is why you should choose a new laptop from Dell KR 6 1 a arquitectura inal mbrica de Dell puede ofrecer conexiones Wi Fi m s r pidas que los productos de la 31 el s wireless architecture can provide Wi Fi connections faster than competitive ad competenda 1H2 1 2 3202 D 3 1 Dell s wireless architecture can provide Wi Fi connections faster than YI competitive products 1 2 1 2 H s 41H a arquitectura inal mbrica de Dellxx puede ofrecer conexiones Wi Fi m s YI 4 r pidas que los productos de la competencia 1 2 1 2 mem QO Ze mi Source Fuzzy source Fuzzy target Source 1 a arquitectura inal mbrica de Dell puede ofrecer conexiones Wi Fi m s Dell s laptops help remove more dead spots in the home or office than any r pidas que los productos de la competencia 1 2 1 2 other leading small business laptop provider 1 Ki Fuzzy sourc
97. r settings and then dick recalculate Delivery date 28 01 2011 72 81 XTM Portal Quotation Summary The customer has the option of changing the speed of delivery of the translation which will increase or decrease the cost By clicking on the cells in the quote details more information about the estimate is displayed Price 49 30 48 54 Duration days 0 33 032 26 01 2010 26 01 2010 26 01 2010 Descounts Premiums Language combination Metrics Speed of delivery Price 0 00 0 76 0 00 Duration days 0 00 Am 0 00 a rr IEC 1 00 098 1 00 CT 100 o Base Base cost per word 0 10 Base words per day 1500 Speed of delivery Normal Calculation method Nukipkaton Order of factors Language combination Metrics Domain Speed Workflow Work schedule Monday to Friday Base 0 10 Base words per day 1500 Speed of delivery Normal Calculation method Mukipication Order of factors Language combination Metrics Domain Speed Workflow Work schedule Monday to Friday Word Price Price discount Duration Duration discount count factor factor days Mon transtatable o 0 10 0 00 0 10 0 00 In context Exact Matches 0 0 00 0 00 0 10 0 00 Leverage Match o 0 30 0 00 0 30 0 00 DA Fuzzy Match 95 99 01 0 70 0 00 0 50 0 00 DB Fuzzy Match 85 94 o os 0 00 0 70 0 00 z DB Fuzzy Match 75 84 0 0 90 0 00 0
98. r Manual Introduction 1 Introduction This document is an XTM user manual for both the complete standalone version of XTM and the software as a service version Users and roles in XTM In XTM there are a number of predefined roles with unique functions The administrator is the highest level of user The following table shows a list of the user roles and their functions User role Function Administrator Create and edit other Administrators Create and edit Project Managers Configure XTM Review amp renew subscription XTM Cloud only all the roles below Project Manager Create and edit other Project Managers Create and edit Linguists Create Customers Manage Projects Customer Project Manager Customisable level of access to Manage Projects Manage Translation Memory Manage Terminology This manual has been organised in chapters that are relevant to the different user roles Since any user may have many roles you may need to view more than one chapter in order to have a complete overview of your functionality Also certain sections of the manual have been repeated to ensure that the description for different roles is as complete as possible PC set up You will have either received an email from XTM Cloud or your server administrator should provide you with the web address to access XTM All you need on your PC is a web browser and access to the internet XTM is compatible with either Firefox 3 6 x or Microsoft Internet Ex
99. r allows you to restore the customer at a later date from the Inactive customer list e Delete the customer gt Welcome BobPM Project Manager Ponders Logout Terminology Configuration Import Customers Add Customer Inactive Customers Add Customer PM Customer PMs Search All searchable e A 1 5 ACME systems San Francisco United States 0123456789 5 Mela Solutions Gerrards Cross United Kingdom 01753480460 3 Portal Customer guest city guest country 0 O TestCustomer Edit Default Estimate factors Language Combinations Deactivate Delete customer TM Manager Page 26 XTM User Manual Project managers Context sensitive menu for customers You can sort the customer list by clicking on any of the column headers that are underlined Editing Customers Using this tab you can edit the customer details Customer Editor Mela Solutions a Customer details Customer Mela Solutions VAT number Supervisor Choose dl Estimate factors Language Address 1 Phone 1 Combinations Address 2 Phone 2 of Tahin City Mobile phone State County Fax Postcode ZIP WWW Country United Kingdom ll Skype MSN Save Editing a customer s details Customer estimate factors Using this tab you can set the factors that are used to automatically calculate the cost and duration estimates for the customer The factors are Base cost per word Base cost per char
100. re finishes The report of changes made by the Corrector Downloading and uploading files To download the source file or reference material for all the files in the project click the green arrow To download the source files or reference materials for one file select the relevant menu item Page 51 XTM User Manual Project managers To upload an XLIFF file after off line translation or review select the menu item Update XLIFF This brings up a window that allows you to select the file to upload and specify which step in the workflow has been completed Uploading XLIFF Select a workflow step Translate 1 Cancel The XLIFF upload window Approve leveraged segments Selecting this option will change the status of all segments with 100 matches to done changing the colour from orange to green File management In this tab you have complete control over the files in the project Project Editor Dell Laptops4 Please choose the target language English UK General info File management D Metrics dil Statistics Created by Date created amp Workfow Por que ro Target Bob Willans Project Manager 17 09 2010 17 37 01 Successful o tiles de Dell ES 2 docx e amp En Files t PDF TE Bob Willans Project Manager 17 09 2010 17 37 05 Successful P D Bob Willans Project Manager 17 09 2010 17 40 46 Successful s stimates XLIFF Tr Bob Willans Project Manager 17 09 2010 17 40
101. rking Go to next segment Go to previous segment Go to next incomplete segment Go to previous incomplete segment Add a comment Show next segment with a comment Show previous segment with a comment Merge with the segment above Set Unset as nonequivalent set segment as completed amp go to next incomplete segment Set segment as incomplete Clear the target segment Copy source text to target text Logout Show tag popup Write first inline tag Write second inline tag Write third inline tag Write fourth inline tag Write fifth inline tag Write sixth inline tag Write seventh inline tag Write eighth inline tag Write ninth inline tag Get next version Get previous version Show metrics Show find and replace Run QA on this page Go to next page with QA warnings Write match with inlines If multiple matches selects best one Write match without inlines If multiple matches selects best one Open concordance Go to next page Go to previous page Close popup Page 74 Shortcut F7 F8 Alt Arrow down Alt Arrow up Arrow right Alt Arrow left Alt c Alt Alt Alt Page up Alt Alt Alt Alt Delete Alt Insert Alt Q Alt 0 Alt 1 Alt 2 Alt 3 Alt 4 Alt 5 Alt 6 Alt 7 Alt 8 Alt 9 Alt Alt Alt Enter Alt f F9 F10 Alt i Alt m Alt Ctrl Page down Ctrl Page up Esc XTM User Manual Translators Correctors and Reviewers Toolbars Left hand tool bar The left hand t
102. rrency Calculation method Work schedule Rounding point Paying VAT Speed factor Discounts Speed factor Premiums Price factor Duration factor Metrics factors Name Price factor Text per day factor Non translatable ICE Matches Leveraged Match DB Fuzzy Match 95 99 DB Fuzzy Match 85 94 DB Fuzzy Match 7575 8456 0 9 Repetition In document Fuzzy Match 95 99 070 050 In document Fuzzy Match 85 94 In document Fuzzy Match 75 84 Update Setting the default estimate factors for XTM Using this tab you can set the default factors that are used to automatically calculate the cost and duration estimates for customers The factors are Base cost per word Base cost per character Base words per day Base characters per day Minimum word count Minimum character count Page 15 XTM User Manual Administrators Minimum charge Minimum charge on discount Currency Calculation method Work Schedule Paying VAT Speed factors Discounts There are three levels which become progressively slower and cheaper Speed factors Premiums There are three levels which become progressively faster and more expensive e Metrics factors for all the different types of matching For more information about the estimate factors please see Estimates under Project Editor Message You can use this section to create a message to inform users about important issues The message will pop
103. s Customers My Inbox Concordance TH Terminology Configuration Import Linguists Add User Users list View Login History AA O Title Choose First name Lastname Job title Fe Corrector Project Manager Roles Reviewer Terminologist TM Expert Translator Username Password Confirm password Email Send account creation e mail E AAA o Address 1 Address 2 State County Postcode ZIP Country Phone 1 Phone 2 Mobile phone Fax www Skype MSN Adding a new user Details for translators correctors and reviewers If you select the role of translator corrector or reviewer then you will need to specify the language pair or pairs that the linguist can process Optionally you can also specify e For each language pair their cost per word or per hour e Whether or not it is a group account Group accounts can be used for by a group of Page 32 XTM User Manual Project managers translators Use a group email address so that they all receive a copy of the project notifications The tasks are then assigned on a first come first served basis e Their qualifications e Their domains of expertise Additional info Group account mmm es Qualifications Ss o Domains Add amp new Add Adding a new user additional fields for linguists Details for Terminologists There are two t
104. s PY es PE Spanish Peru es PR es UY es US es VE sv SE Swedish apd SD syr TR tl PH Tagalog Tamil tt RU Telugu tet ID Tetum Indonesia mo MD na NR nd ZW ne NP no NO nb NO nn NO nso ZA oc FR Occitan or IN om ET Oromo ps fa IR pl PL pt PT pt BR pa PA Punjabi Oriya Tatar qu PE Quechua rm Ch ro RO ru RU sm WS sg Sangro sa IN sc IT gd GB t th TH Thai o bo Tibetan 8 ti Tigrinya to TO Tonga ts ZA Tsonga tn BW Tswana tr TR Turkish tk TM Turkmen t uk UA ur IN ug CN uz UZ Cyrl uz UZ Latn cy GB vi VN VO tn ZA Setswana Africa S st YU sn S s VV Ukrainian Urdu Uyghur China Uzbek Cyrillic Uzbek Latin Welsh Vietnamese sd PK si LK s sk SK 5 5 50 50 dsb DE hsb DE es ES Spanish es BO Spanish Bolivia Volapk Wolof Xhosa South Africa Yiddish YIL yo NG zu ZA Zulu Africa wo xh ZA lt Page 94 XTM User Manual Example importing linguists 12 Appendix 3 Spelling dictionaries The following dictionaries are included in XTM for spell checking Esperanto Galician Spain Greek Kazakh Koran oo Page 95 XTM User Manual Example importing linguists 14 Appendix 4 Example file for importing linguists lt xml version 1 0 encoding UTF 8 gt lt suppliers gt lt supplier gt lt user gt lt firstname gt TestFirstname lt firstname gt lt lastname gt TestLastname lt lastname gt lt email
105. s rights For a full description of the project manager functionality please see section 4 of this manual XTM for project managers If you require enhanced access rights then please contact your LSP project manager who will be able to modify your account Page 87 XTM User Manual Customers Projects Depending on which role has been allocated to you determines whether or not you can make any changes to a project e Amanager can make changes to information on the general tab but not to the workflow A viewer cannot make any changes at all Depending on which Workflow access has been allocated to you determines the level of detail you can view about the workflow e Minimal Only displays information about the minimum status of the file No information at the bundle level is available e Standard Displays the status of each bundle e Trusted Displays each step of workflow However the names of the linguists are not visible The customer PM can also open the editor in view only mode Terminology Depending on the access right you have been allocated as a customer PM you will be able to add modify view import and export your company s terminology If you have been given access to TM manager then the TM tab will be visible and clicking on it takes you directly to your company s TM search window Users You can create additional customer project managers however a customer project manager can only allocate acces
106. s rights that are equal to or less than their own Thus for example if a customer project manager does not have access to the TM then they cannot give rights to another customer PM to access TM Customers Customer project managers are not able to create new customers Page 88 XTM User Manual Glossary 10 Appendix 1 Glossary API application programming interface A software interface that enables applications to communicate with each other An API is the set of programming language constructs or statements that can be coded in an application program to obtain the specific functions and services provided by an underlying operating system or service program Bidirectional writing system A writing system in which text is generally flush right and most characters are written from right to left but some text is written left to right as well Arabic and Hebrew are the only bidirectional writing systems in current use Bundle A project manager may divide the text segments of a job into sections which are called bundles Bundles can be allocated to different linguists Computer aided translation CAT Computer technology applications that assist in the act of translating text from one language to another Concordance An alphabetical index of a word or phrase in the source text showing every contextual occurrence of the word or phrase in the text and in the available TM Content management system CMS A system used to store
107. sh English UK combination Search Reset Date 11 Feb 2011 17 10 Project name test laptop Customer Ponders Source Por qu utilizar port tiles de Dell Target Why use Dell laptops Date 11 Feb 2011 17 08 Project name test laptop Customer Ponders Source Estas son las razones para elegir un nuevo portatil de Dell Target Here is why you should choose a new laptop from Dell Date 11 Feb 2011 17 08 Project name test laptop Customer Ponders Source Los ordenadores port tiles de Dell son los mas avanzados en el mundo Target Dell Laptops are the most advanced in the market Date 11 Feb 2011 17 08 Project name test laptop Customer Ponders Source Los ordenadores port tiles de Dell son los mas avanzados en el mercado Target Dell Laptops are the most advanced in the market Date 31 Jan 2011 17 25 Project name Laptops Customer Ponders Source Dell ofrece una amplia gama de port tiles desde sistemas dise ados exdusivamente para la peque a empresa hasta estaciones de trabajo m viles totalmente certificadas o factores de forma especializados como Tablet PC o port tiles reforzados Target Dell offers a wide range of laptops from systems for small companies to portable workstations or specialised form factors like Tablet PCs or ruggedised laptops The concordance tab Page 77 XTM User Manual Terminology 7 Terminology Click on the Terminology tab and t
108. st be established in order to convey the same message in the target language Translation memory TM A special database that stores previously translated sentences which can then be reused in full or in part on a sentence by sentence basis The database matches source to target language pairs Translation Memory eXchange TMX An open standard based on XML which has been designed to simplify and automate the process of converting translation memories TMs from one format to another Unicode The Unicode Worldwide Character Standard Unicode is a character encoding standard used to represent text for computer processing Originally designed to support 65 000 characters it now has encoding forms to support more than 1 000 000 characters UNIX A multiuser multitasking operating system It was one of the first operating systems to be written in a higher level programming language thus making it hardware independent UTF 8 Unicode transfer format An encoding form of Unicode that supports ASCII for backward Page 91 XTM User Manual Glossary compatibility and covers the characters for most languages in the world Web service A collection of protocols and standards used for exchanging data between applications or systems XLIFF XML Localization Interchange File Format An XML based format for exchanging localization data Standardized by OASIS in April 2002 and aimed at the localization industry XLIFF specifies elements a
109. stem settings for language combinations combinations Customised system settings for language combinations Estimate Import new language combinations 2 5 Messages Select file to import Browse_ Download example file y Remove existing combinations CT Import Customise language combinations Source language Engish Actions for selected combinations Delete combination e Execute DE 7 Abkhazian 1 0 2 0 1 0 1 Perword e Ful y iv da 5 E Afar 1 0 1 5 1 0 1 Per word m l Full e iv r Afrikaans South Africa 1 0 1 0 1 0 1 Per word Le Full Le iv Albanian 1 0 1 0 1 0 1 Per word w Full Y Amharic 1 0 1 0 1 0 1 Perword w Full m Ancient Greek 1 0 1 0 1 0 1 Per vvord Le Full Le y Arabic 1 0 1 0 1 0 1 Perword mw Full e 9 Armenian 1 0 1 0 1 0 1 Per word Le Full l Y Assamese 1 0 1 0 1 0 1 Per word Full v Asturian Spain 1 0 1 0 1 0 1 Per vvord Le Full l 7 Aymara 1 0 1 0 1 0 1 Per word Le Full vi Azeri Cyrillic Azerbaijan 1 0 1 0 1 0 1 Per word Full 7 Azeri Latin Azerbaijan 1 0 1 0 1 0 1 Per word Full Le Y Bashkir 1 0 1 0 1 0 1 Per word l Full v Basque 1 0 1 0 1 0 1 Perword wel Full wl 21 Page 13 XTM User Manual Administrators Customising language combinations The lower section on this page enables you to edit the factors used f
110. t lt username gt lestUsername lt username gt lt password gt TestPassword lt password gt lt title gt TestTitle lt title gt lt timezone gt TestTimezone lt timezone gt lt preferredlanguage gt en_GB lt preferredlanguage gt lt undescrored or dashed lt customer active true usingGoogleTranslation true gt lt name gt TesiName2 lt name gt lt address gt lt city gt Obligatory TestCity lt city gt lt country gt Obligatory TestCountry lt country gt lt phone1 gt Obligatory TestPhone1 lt phone1 gt lt user active true gt lt firstname gt Obligatory TestFirstname lt firstname gt lt lastname gt Obligatory TestLastname lt lastname gt lt emailaddress gt Obligatory TestEmailaddress lt emailaddress gt lt username gt Obligatory TestUsername lt username gt lt password gt Obligatory TestPassword lt password gt lt user active true gt lt firstname gt Obligatory TestFirstname2 lt firstname gt lt lastname gt Obligatory TestLastname2 lt lastname gt lt emailaddress gt Obligatory TestEmailaddress2 lt emailaddress gt lt username gt Obligatory TestUsername2 lt username gt lt password gt Obligatory TestPassword2 lt password gt lt address gt lt customerPMs gt lt customerPM gt lt role gt lt role gt lt user gt lt customerPM gt lt customerPM gt lt role gt lt role gt lt user gt lt customerPM gt lt customerPMs gt lt customer gt lt customers gt
111. t Exact ICE match should not need to be reviewed or edited however if this is not the case the this option may be switched on here Show Concordance tab Ticking this box switches on a tab in the translators in box This Tab allows the translator to search the TM for phrases and find concordance matches Server Settings Translation e Set non translatables as done This section firstly allows you to determine whether this option appears in the interface and what the default value should be If non translatables are set as done then these segments will be automatically set to green and will not require attention from the linguist Note you have three options of settings 1 Set all steps to done 2 The first step only 3 All steps except the last step Choose either 2 or 3 if you want to have a reviewer of corrector check all segments e Set 100 matches as done This is similar and works in a similar way to the previous item but relates to 100 leveraged matches Page 21 XTM User Manual Administrators Adding users An administrator can add and edit users with all roles including additional administrators A project manager can add and edit users with all roles except administrators Users with other roles cannot add or edit additional users they can only edit their own details To add users to your system click on the users tab and then add user Section 1 General Info contains the obligatory information marked with a red s
112. tar The role field allows you to determine the type of user Select the roles that you want this user to perform Since the administrator has full access to the system when you select administrator all the other roles are automatically selected Depending on the roles that you select further fields appear below for completion These options are described in detail below gt Welcome BobADMIN Administrator Ponders 2 Logout Projects Customers My Inbox Concordance gt Terminology Configuration Import Linguists Add User Users list View Login History A O Tite Choose First name Lastname Job title Corrector Project Manager Roles Reviewer Terminologist Expert Username Password Confirm password Email Send account creation e mail T AAA Address 1 Address 2 City State County Postcode ZIP Country Phone 1 Phone 2 Mobile phone Fax www Skype MSN Adding a new user Details for translators correctors and reviewers If you select the role of translator corrector or reviewer then you will need to specify the language pair or pairs that the linguist can process Optionally you can also specify e For each language pair their cost per word or per hour e Whether or not it is a group account Group accounts can be used for by a group of translators Use a group email address so that they all receive
113. tch 1 6 35 2396 30 Leveraged match 1 17 116 7246 100 95 99 Fuzzy match 0 0 0 0 0 85 94 Fuzzy match D 09 0 75 84 Fuzzy match D 0 0 Repeat D 0 95 99 Fuzzy repeat 0 n 85 94 Fuzzy repeat 0 0 0 0 0 75 84 Fuzzy repeat 0 0 0 n Save as CSV me Characters Initial Segments Characters oi excluding spaces Total count 2 16 116 100 102 Non translatable 0 0 0 0 0 Translation memory matching Modified ICE match 1 4 22 19 19 Leveraged match 1 12 34 8196 83 95 99 Fuzzy match 0 0 0 0 0 85 94 Fuzzy match 0 0 0 0 75 84 Fuzzy match 0 0 0 0 0 Internal matching Repeat 0 o 0 0 o 95 99 Fuzzy repeat 0 0 0 0 0 85 94 Fuzzy repeat 0 0 0 0 0 75 84 Fuzzy repeat 0 0 Save as CSV Statistics detail Page 45 XTM User Manual Project managers Workflow Clicking on the Workflow tab shows the following project overview window Project Editor Dell Laptops0 Workflow details General info Please choose the target language Choose Lel Eh Metrics Start all sete wae English UK Started E 1 1 E Workflow Italian Not started 2 0 1 German Awaiting allocation 1 1 0 1 RR Fies French Awaiting allocation 1 1 q Estimates Workflow overview If a language has resources allocated to it you can start the workflow for that language by clicking on the start all button When you select a language either from the pull dow
114. tings Files The file download section allows you to decide whether to zip any files before downloading them or not The project restrictions section allows you to restrict the size of projects that are created It is possible to set the limit for 1 Projects created by project managers A blank value indicates no limit 2 Projects created by customers via XTM Portal Demonstration accounts limits are enforced by the demonstration licence These values are not editable by the user gt Welcome BobADMIN Administrator mela2 Logout Projects Terminology Customers Management Help and information User Details Data Renew subscription Payments Billing details Server Settings File download Zip files Project restrictions Files Max size of each file for translation MB Project Manager License limit 5 5 total size of all files for translation 5 5 number of files for translation 2 20 Max size of each reference material file MB 10 10 Max total size of all reference material files 10 10 number of reference material files 20 20 Server settings Files settings tab Server Settings Translation This tab allows you to set a number of functions to do with processing files gt Welcome BobADMIN Administrator Ponders 2 Logout Projects Customers My Inbox Terminology Help a
115. ton XTM will display a message to say how many segments have been changed If you wish to delete all the found segments click the Delete button gt Welcome BobADMIN Administrator Mela Logout TMX import TMX export Customer Ponders Segment ID Search in target Source language English UK x Status All y Use stemming 27 Project All Search creation date El Target language Spanish e Search phrase Replace with Search Replace Next Replace Next Replace all Delete ca Memory segments found 106 English UK Ru eee 1715 Unknown exception while analyzing the file Excepci n desconocida al analizar el archivo Not approved Le 1716 This file is read protected Este archivo est protegido contra lectura Not approved Le 1717 Please enable read access to this file Por favor activa el acceso de lectura a este archivo Not approved Le KN 3 1469 Stacktrace Stacktrace Not approved Le dl 1465 For security reasons your session has expired For security reasons your session has expired Not approved 1463 Save Guardar Not approved iw 1467 Success Success Not approved 1471 Unlimited Unlimited Not approved Le 1475 Yes Yes Not approved Le 1341 Cluster id Identificaci n del aster mmm Not approved Le Page 81 XTM User Manual TM Manager Left hand tool bar The left hand tool bar r
116. tween the steps there can either be a a s or a E The means that steps can be processed simultaneously The s means that the next step cannot be started until the previous step for that bundle is finished The means that the next step cannot be started until the previous step for all the bundles have been completed For each task a linguists can do three things finish the task reject the task decline the task if the linguist declines the task the PM will have to assign it to another person Using the workflow example 1 above Example 1 me ne Bundle 1 Task translate1 bundle1 Task review1 bundle1 Task review2 bundle 1 Bundle 2 Task translate1 bundle2 5 Task review1 oundle2 Task review2 bundle2 In this workflow example e Once the workflow has been started Translator 1 and Reviewer 1 can work simultaneously e The tasks in Review2 are initially not active e When Reviewer 1 has finished reviewing bundle1 the task Review2 for bundle 1 becomes active and Reviewer2 can start work irrespective of the status of bundle 2 Example 2 Page 38 XTM User Manual Project managers rm up Bundle 1 Task translate1 bundle1 Task review1 bundle1 Bundle 2 Task translate1 bundle2 Task review1 bundle2 In this workflow example e Once the workflow has been started only Translator 1 can start work e The tasks in Correct are initially not active e The
117. up the following window Alternatively you can click on the icon in the left hand tool bar Find amp replace Search 12 Source Y Target Replace with __ Case sensitive Match whole words Find Replace Find Replace Replace all The find amp replace window You can search for the word in either the source or target text however in the source text you can only find the word and not replace it Consequently the replace buttons are greyed out You can also set XTM to search for case sensitive matches and whole matches only If you did not previously highlight the search word in XTM Editor type it in the search box Then type in the replacement word Click the Find button When the word is found the Replace and Replace Find buttons change from grey to red Next either click the Replace button to just replace this word Replace Find to replace the word and find the next or Find to leave this word unchanged and go to the next instance Replace all replaces all the words in the document It is important to note that while a replace all action is taking place all the segments in the document will be locked and XTM Editor the segments will appear to be greyed out Depending on the size of the documents replace all can take several minutes Inline elements Inline elements such as text formatting are represented in the text by numbers in curly brackets e g 1 For in line elements with co
118. up when the user logs on to XTM and as they move from page to page until they click the check box to say do not show this message any more gt Welcome BobADMIN Administrator Mela Logout Customers Terminology Help and information User Details Data Renew subscription Payments Billing details Server Settings 2 Language combinations dl Estimate factors Actions for selected messages Choose Execute A M gt m content 1 RETURN es y Test message This is a test message to all users Administrators Customer PMs 25 Feb 2011 00 00 25 Feb 2011 23 59 Linguists Project Managers Terminologists Showing 1 to 1 of 1 entries Show 20 e entries New message The message management window A message has the following properties Atitle field The body or message contents A start date and time from when the message will be available An end date and time when the message will expire Alternatively the message can be set to expire when the server closes down The type of user or role who will receive the message To add a new message click the new message button and the window below appears Enter the message details and click save Page 16 XTM User Manual Administrators New message Message details Title Test message Content Hello starts 29 Oct 2010 00 00 Expires 31 Oct 2010 00 00 On server shutdown E Roles er Administrators Customer Phis Linguists Project Managers
119. ware as a Service branded XTM Cloud Both versions include the following modules Workflow Standard modules The following modules are included as standard with all versions of XTM XTM Engine This module converts the original file into XML if necessary extracts the text from the document and segments the text into sentences or phrases Then it applies the existing translation memory to provide the translator with in context exact matching leveraged matching and fuzzy matching At any stage of the process XTM engine provides a preview of the translated document as either pdf or bim Following translation and review it creates the translated document and stores the new translation memory XTM Workbench The web based Translator s Workbench provides a full suite of easy to use tools to help translators work as efficiently as possible Fast job turnaround times are possible as multiple translators can work on the same job simultaneously The system includes the Metrics of the job Concordance examples of how a word and related words have been used before and previous versions of each text segment XTM QA Manager The quality assurance component ensures your translations are top quality Your translations are checked for spelling using one of the 80 plus different language dictionaries The text is also checked for formatting punctuation and localization XTM Terminology This is a database of your terms which includes definiti
120. well as date time and monetary formats In 110n the common abbreviation for localization the 10 refers to the ten letters between the and the n Machine translation MT A technology that translates text from one human language to another using terminology glossaries and advanced grammatical syntactic and semantic analysis techniques Metrics A measure of the number of segments words and characters in the source document together with a summary of the different types of matching that are present after the translation memory has been applied It also includes matching from within the document or repetitions Open Architecture for XML Authoring and Localization OAXAL A reference model of how to construct an effective and efficient system for XML authoring and Localization based on Open Standards Project In XTM translating one or more files from one source language to one or more target languages is a project Project management PM Project management PM is the systematic planning organizing and controlling of allocated resources to accomplish project cost time and performance objectives PM is normally reserved for focused non repetitive time limited activities with some degree of risk Project manager A professional in the field of project management PM He or she has the responsibility of the planning execution and closing of any project Key PM responsibilities include creating clear and attainable project objectives
121. x from C and C but has a simpler object model and fewer low level facilities Java applications are typically compiled to byte code that can run on any Java virtual machine regardless of computer architecture JavaScript An open source scripting language for design of interactive websites JavaScript can interact with HTML source code enabling web developers to use dynamic content For example JavaScript makes it easy to respond to user initiated events Such as form input without having to use common gateway interface Job In the XTM Workflow the processing of one file from the source language to one target language is a job JSP Java Server Pages JSP have dynamic scripting capability that works in tandem with HTML code separating the page logic from the static elements the actual design and display of the page to help make the HTML more functional Leveraged match A leveraged match is when a sentence or phrase in a translation memory TM is the same phrase in a different context as the sentence or phrase the translator is currently working on Localization 110n In this context the process of adapting a product or software to a specific international language or culture so that it seems natural to that particular region True localization considers language culture customs and the characteristics of the target locale It frequently involves changes to the software s writing system and may change keyboard use and fonts as
122. ype when preparing an estimate for the project Users may change the delivery type and language combination factors for each job or for the whole project The estimate is recalculated each time a language combination factor or delivery type is changed There is also a simplified implementation of these factors where the user has reduced set of options Firstly there is a Need it sooner button which increases the price Make it faster level II If this is selected then you have another button Need it cheaper Clicking this will set it back to Normal Rounding point The rounding point is the decimal part of a day at which the number of days is rounded up rather than down For example if the rounding point is set to 2 then any duration with a fractional number of days great than 2 will be rounded up so that 2 1 is rounded down to 2 but 2 3 is rounded up to 3 This value can be set by the project manager and should be a decimal value less than 1 Page 55 XTM User Manual Project managers Metrics factors For each of the following types of matched segment there is a price and duration factor e Non translatable Exact Matches Leverage matches TM fuzzy matches for three categories 75 84 85 94 95 99 Repetitions In document fuzzy matches for three categories 75 84 85 94 95 99 Using each factor and the text count XTM calculates a global metrics factor according to the following formula Global metrics f
123. ypes of terminologists 3 Customer specific This terminologist can only access the terminology of one customer When this option is selected choose the correct customer from the pull down list 4 Global expert This terminologist can access all the terms in the systems for all customers The lowest section enables you to define the type of access the terminologist should have Double click on appropriate items in the left hand box to select them and move them to the right hand box Terminologist properties ap Account type Global Customer specific Customer Choose Add Terminology E Export Terminology Import Terminology Access rights Modify Terminology o View Terminology Page 33 XTM User Manual Project managers Adding a new user additional fields for terminologists Importing Linguists gt Welcome BobPM Project Manager Ponders Logout Terminology Customers Configuration Import Linguists Add Linguist Linguists Add Terminologist Terminologists a v Linguists os Import Importing linguists If you have a list of translators and reviewers in another computer system we recommend that you export the list in XML format You will then be able to import this list into XTM using the screen shown above An example of the required XML file is shown in chapter 8 of this manual If you require a DTD or schema for the file please contact XTM International Ltd Reviewing
124. zzy repeat 0 0 0 0 0 No matching 7 140 28 865 29 705 Progress Translate 1 Done 19 327 6696 2033 6796 1223 To be done 8 166 34 995 33 835 To be corrected 0 0 0 0 096 D Bees S Progress Correct 1 Done 19 327 66 2033 67 1723 To be done 8 166 34 995 33 835 To be corrected 0 03 Total proqress Progress Review 1 Done 19 327 66 2033 67 1723 To be done 8 166 34 205 339 835 To be corrected 0 0 096 05 0 Too Save as CSV A typical metrics window Statistics This tab gives information about the volume of words translated or reviewed by each linguist who has worked on the project The information is supplied for each linguist each step in the workflow and each file The information is available for both the source and the target file The data can be downloaded as a CSV file Page 44 XTM User Manual Project managers Project Editor Dell Laptoys Please choose the target language English UK General info Project Statistics Gb Metrics b Bob Willans dil Statistics b gip Por que utilizar portatiles de Dell ES 2 docx Workflow d 4 Correct 1 en Por que utilizar portatiles de Dell ES 2 docx Le Files Estimates Statistics window Statistics for Willans Bob Step name Translate 1 SOURCE Initial Characters Cha ay spaces Total count 2 23 151 100 130 Non translatable 0 0 0 0 0 Translation memory matching Modified ICE ma

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