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2015v1 - TimeTronics

1. Elappy Figure Correction factor window e Event type The event type to which this correction factor should apply e Category The category to which this correction factor should apply e Correction factor The value of the correction factor by default 1 User profiles This window shows the different user profiles with each their own specifications and privileges TES AthleticsManager Manual 2015v1 7 7 advanced user beginner user athletes can_edit athletes can_make_new athletes can_remove atletiekuniemenu can_export_participants atletiekuniemenu can_export_results atletiekuniemenu can_export_teampoints can be deleted can change own password competitions can assign bibs competitions can edit competitions can import csv Figure User Profile Window In the left part Users you can see the existing users listed Adding and deleting is possible through the according buttons at the bottom of this list You can only add and delete users when you have the privileges for this Only the superuser can do this by default The superuser advanced user and beginner user are always present and cannot be deleted When you add a new user the privileges of the current selected user will be copied to the new account In the right part User options you see a list of the user privileges O means not allowed 1 means allowed You can use the button Change password to change t
2. 2 3 Database A correct database is automatically loaded in the database service after installation of the server If you wish to use the server client environment be sure the server s database service is running when starting the AthleticsManager Client Starting or stopping the database service can be done through the appropriate button in the AthleticsManager Server as administrator Note The database can be emptied using an AthleticsManager Client through the menu item Clear in the menu File You need to be logged in as a user profile with sufficient privileges for this though e g superuser Lee 15 AthleticsManager Manual 2015v1 2 4 2 5 Firewall When you use a client server setup you have to configure your firewall Clients have to authenticate to the server first and are only then able to communicate with the database of the PostgreSQL server If you are using the default Windows Firewall you will receive a notification at the first start of one of the applications client or server Simply click on Allow access and the correct firewall rules will be added to Windows Firewall The same principle will probably apply for other firewall software If no message requesting access appears you will need to enter the correct firewall rules manually To do this please refer to your firewall software s manual The required firewall rules for correct functionality of AthleticsManager are listed
3. AM Select a team One Relay team 2 Relay team 1 Figure Creating or selecting a relay team Editing an existing relay team can be done by double clicking the team in the event in question A window will pop up in which you can edit the name of the relay team delete its members or rearrange the order of the athletes Cursive names with a grey font are the reserves and will not be counted in the teampoints calculation Removing a relay team is the same procedure as in an ordinary participation select and push Delete Team name Relay team 1 Participants Davis Michael 1253 Anderson Thomas 4688 Moore Edward 477 Williams Joseph 348 Lewis Jeff 6472 Oee Figure Modifying a relay team 4 3 5 Editing participation categories As we mentioned in the first part of this section the participation category is the category of the participation both for an athlete and a relay team which is taken into account in the point calculation You will find the participation category in the Participants tab of an opened event in the Category column When enrolling an athlete into an event the participation category will be equalized as much as possible to the athlete s category If the athlete s category is not in the list of the permitted categories for this event then the closest next category will be picked EED AthleticsManager Manual 2015v1 4 4 4 5 Example An event has the foll
4. 12 2 2 4 Installation Windows for AthleticsManager client iss EE EE EE RR 13 2 2 5 Installation Windows for AthleticsManager XML Creator 14 2 2 6 Installation Windows for AthleticsManager to MacFinish 6 x Serial 15 2 3 ACAD AS EA AE a ER OE EE N ET HT EE 15 2 4 dik EE N EE EE OE RE EE EE EE 16 2 5 Client Server environment siek ee RR ke RR RE RR ee RR ee RR ee RR RR RR ke Ek ee RR ee Re 16 2 6 Uninstall EEE 17 3 AthleticsManager general info uuuuuununnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 18 3 1 AthleticsManager Server 222222ssnesssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 18 3 1 1 Start AthleticsManager server 2222222s0sessnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 18 3 1 2 Name of AthleticsManager server aanva 18 3 1 3 LICENSE COS iS GE ee E eee aaa ee os 19 3 1 4 Advanced sis EE EE DE nennen rennen 19 3 1 5 Database actions es od N OR SS DE mnd 20 3 1 5 1 Make a backup of current meet RR RR EE EE EE ER RR nennen nnn 20 3 1 5 2 Load an earlier copy of a meet EE EE EE EE EE EE EE EE EE EE EE EE EE EE EE EE Ee ee ee ee ee 20 3 1 5 3 Load a model competition 22200n0nn0nnnnnonnnnnnnnnnnnnnnnnnnnnnn nenn 20 3 1 5 3 1 Load a model competition with server layout federation 20 3 1 5 3 2 Load a model competition with server layout others 21 3 2 Athl
5. TimeTronics Completed the AthleticsManager XML creator Setup Wizard Click the Finish button to exit the Setup Wizard AthleticsManager Manual 2015v1 2 2 6 Installation Windows for AthleticsManager to MacFinish 6 x Serial Please note that this feature is not available in the LITE version End User License Agreement TimeTronics Welcome to the AthleticsManager to Please read the following license agreement carefully MacFinish 6 x Serial Setup Wizard F TimeTronics TimeTronics Software License The Setup Wizard will install AthleticsManager to MacFinish een rg Click Next to continue or Cancel THE ACCOMPANYING PROGRAM IS PROVIDED UNDER THE TERMS OF s THIS COMMON PUBLIC LICENSE AGREEMENT ANY USE REPRODUCTION OR DISTRIBUTION OF THE PROGRAM CONSTITUTES RECIPIENT S ACCEPTANCE OF THIS AGREEMENT 1 DEFINITIONS Contribution means V I accept the terms in the License Agreement Print Destination Folder TimeTronics Click Next to install to the default folder or dick Change to chod Install AthleticsManager to MacFinish 6 x Serial to Click Install to begin the installation Click Back to review or change any of your installation settings Click Cancel to exit the wizard c Program Files x86 TimeTronics AthleticsManager to MacFinish 6 x Serial TimeTronics Completed the AthleticsManager to MacFinish 6 x Serial Setup Wizard Click the Finish button to exit the Setup Wizard
6. A Favorites Name Size ME Desktop Je Downloads Libraries B AM Computer Ca Network vr EEE amp amp 4 m r Filename importToAthleticsManager csv v Save as type Text CSV csv csv z Automatic file name extension Save with password Edit filter settings Export Text File Pr Character set Unicode UTF 8 rl TE Cancel Eield delimiter Tab ir Save cell content as shown E Save cell formulas instead of calculated values E Quote all text cells E Fixed column width i 5 3 Start the Import The import can be started from menu File gt Import gt Import athletes and participants If this menu is greyed out your user profile has not sufficient rights to import athletes and participants TLE 47 AthleticsManager Manual 2015v1 5 4 File Window Language Help New e f 4 Meeting General Properties Import MP Import athletes and participants Export Import advanced Assign start ID s Import ZIP file advanced Eh Print T o i Clear EI Quit Select the Text File and Its Properties You start with opening a file with the button at the right top of the import window After the first lines of the file are loaded try to find the correct settings for the separator and the text delimiter To visualize a tab AthleticsManager uses an arrow If your text delimiter is diff
7. gender nationality by name of the country or IAAF code o bib number same as in club information will be used in the license and in the competition o license number same as in club information O O O O O e club information o name of the club o abbreviation of the name of the club EED AthleticsManager Manual 2015v1 o bib number same as in athlete information will be used in the license and in the competition o license number same as in athlete information e event information o name of the event o number of the event e personal best information o value of the personal best a lot of possible formats or supported 1 23 45 1 23 45 1 23 45 1m23 1 23 even a mix of all these formats o date of the personal best o place where the personal best was achieved e competition team information o name of the competition team o abbreviation of the name of the competition team o name of the competition team group e relay team information o name of the relay team o order in the relay team Note that some values are pure for identification e g you can only try to identify the correct event you can t create a new event just by importing a text file That is why you can only select one identification of an event Also note that you can only define a type of content once E g no two columns can contain the firstname of an athlete Now that we defined all columns we can hide the rows with column
8. Are you sure you want to load the model competition The current data will be lost It will take a few minutes to install the model competition so please be patient till you get following message You will not have any progression feedback Loading of the model competition is successful Be sure that you click on ok before continuing otherwise you will not have the right settings in your client afterwards TED AthleticsManager Manual 2015v1 3 2 AthleticsManager client 3 2 1 Start AthleticsManager client Click on the following icon to start the AM Client nn Athlet csM Client Choose the server to which your client has to connect Set up config TimeTronics Server AthleticsManager Server Kim 0 5co v Time Tronics lokale database Profile AthleticsManager Server Kim 0 5 connecties f Password ERT Language Js english Save build 201502191 Bi ok Cancel copyright 2015 TimeTronics advanced 3 2 2 User Profile A user profile is a combination of a user name a password and a collection of user privileges to certain parts of functionality in an AthleticsManager Client When logging into a database you need to provide the client with valid user login credentials By default three users exist Default aus a User name User privileges description password Superuser All privileges can do anything Seneca Week advanced Can
9. Hellas Utrecht JC Jongens C Fotofinish resultaten Klaar oma 4 serie 1 Windmeting 0 0m s O serie 2 serie 3 Naam van Veen Sander Hilz Jacob Daris Mark Voermans Bas Brinkman Luc Startnr 248 313 236 242 245 Licentie 696554 600461 575176 531202 605396 Laan Plaats Prestatie Indiv Pnt 3 4 5 6 7 10 4 10 4 10 4 10 5 10 5 No A AA 4 ele leise PloegPnt Ploeg 0 Go els Hellas Utrecht JC Jongens C PAC Team 2 JC Jongens Q PAC Team 1 JC Jongens O PAC Team 1 JC Jongens Hellas Utrecht JC Jongens C A Fotofinish resultaten 10 4 10 4 10 4 10 5 10 5 Klaar Officieel MacFinish Camera Referentie Status MacFinish a Camera Referentie Status 4 4 88 Me etes verwerkt als main Jongens C serie 1 TED AthleticsManager Manual 2015v1 Appendix E Formula for point calculation AthleticsManager calculates the points based on an implemented formula result POINTSCALC ROUND prestationx correction result the result as individual points POINTSCALC the point calculation function ROUND the rounding function prestation the delivered performance physical measurement result correction the correction factor which has to be multiplied with the performance if necessary The correction factor Correction depends on the participation category The correction
10. Point calculation Correction factors Users Federations Nationalities Languages 7 1 Event types Allnormal event types are installed by default You can however add new types or modify or delete existing types Examples of event types are Discus 1 000kg 110m Hurdles 0 914m Javelin 600g etc The default event names that are being used will only apply if no translation was entered For each of these event types you can of course make a personalized translation Event types Events and categories New Delete Name code Abbreviation code Venue Distance ind mode ind type Predson Field even ection for manual tii Number of athle le O o o o6 O O 0 e z z z z z z z z z z z z Oo Oo Oo Oo Oo Oo Oo Oo Oo Oo Oo Oo H H H ra H H H H H ra H H Figure Modify the event types in the Event types window e Name code An ID code that is used for translations of the full name of this event type e Abbreviation code An ID code that is being used for translations of the abbreviation of this event type e Venue Specifies if this is an indoor or outdoor event type Possible values are I indoor and O outdoor e Distance The distance as an integer for distance event types by default 0 TOLLE so AthleticsManager Manual 2015v1 Wind mode Specifies how the wind measurement has to be executed Possible values are N not H per heat and I per individual performance Wind type The amoun
11. place so you have to modify the place manually if necessary This functionality is planned for a next version of AthleticsManager Entering invalid performances When a participant had no result NR was disqualified DIS or did not start DNS then you can enter this by right clicking on the performance field of that participant and choosing the desired option in the sub menu Use code Point calculation Individual points The individual points are calculated based on an implemented formula This formula is set in advance Team points Next to the individual points you can find the team points It depends on the round properties whether team points will be assigned to that participation or not If you select not assigned then no team points will be assigned The obtained points are only added to the subtotal of the team points of that team if the heat has the status official You can print the subtotal of the team points at all times by using the button Print in the teams panel TLE 57 AthleticsManager Manual 2015v1 6 3 6 4 Qualification rounds If you have chosen a qualification method in the round properties then the correct participations are automatically qualified for that round The qualifications on place are indicated by a on the left side of the participation result The qualifications on time are indicated by a q You can however still modify the qualifications by right clicking on the quali
12. Hand timing Adding photofinish results If you have photofinish results by using for instance MacFinish you can import the results into AthleticsManager This way you do not have to enter the results manually The column for the photofinish results is hidden by default but can be Shown by right clicking on the column heading and choosing Photofinish results If you have multiple results because you used multiple photofinish cameras you can send all results to AthleticsManager These multiple results will then all be shown in the photofinish results column separated by a slash Adding reaction times You can also import the reaction times of the athletes into AthleticsManager after you have measured these by means of the Fa seStartIII for instance The column Reaction times is hidden by default but can be shown by right clicking on the column heading and choosing Reaction times If you have multiple reaction times because of a false start for instance you can send all reaction times to AthleticsManager These reaction times will then all be shown in the reaction times column separated by a slash Entering electronic times manually Entering electronic times manually can be done by selecting a performance field and starting to type Valid characters are 0 up to 9 for numbers and to distinguish hours minutes seconds and and to distinguish seconds milliseconds There is also a shorter version of entering times manually in w
13. The check boxes Show all for both Type as Categories show or hide extra choices in the combo box next to it Rounds With combined events this tab page contains a list of the combined events In the other case you will find here a list of the rounds of a normal event By default one round is created by the software with the default name This is useful for meets of which the events contains no rounds Note The name will never be printed on a participant or result sheet Any other round name will be printed if used in the print layout If you would like to change the number of rounds or the name of the round s you can add delete and reorder the rounds here by using the buttons at the bottom of the list For EACH round you can separately modify a lot of properties Details EN AthleticsManager Manual 2015v1 RB 100 meters Hurdles Men mis _ le u og mm ee General Rounds Rounds Details General Heat composition Name Number of places 8 Abbrevia tion Used lanes NEEN EN ENEN FA E Info Method lt not assigned gt Session Men Parameter Start time 12 45 00 x Time for eachheat 10 0 gt minutes Teams Qualification Maximal number of participants for each team 2 Number of participants for point calculation 1 Method for point calculation lt notassigned gt v Point calculation Method IAAF RACE xj Apply correctionfactor for following categor
14. another location you have to click on Load an earlier copy of a meet Select your backup and click Open When you want to mail a backup it is better to send a zip files instead of the amb file due to the security setting of Most computers To have an ideal workflow follow these steps e Fillin all preliminary data in the meet at your home pc e Make a backup of this meet e Make sure that the external pc has installed all required aspects of AthleticsManager e Load the backup of the meet that you set in advance e Fill in during the meet the results and so on e Create a new backup of this meet e Load the meet again on your home pc or copy the backup to a backup location AEN se AthleticsManager Manual 2015v1 5 Import Athletes and Participants in AthleticsManager 5 1 Description This chapter describes the feature of TimeTronics AthleticsManager to import athletes and participants from any structured text file 5 2 Aboutthe Text file You need a structured text file the most common type is a CSV file comma separated values Other files with tabulated data are fine as well All spreadsheet software packages like MS Excel OO Calc LibreOffice Calc Apple Numbers have a functionality to save the file as a structured text file In the screenshot below we will show you the Save As options from LibreOffice Calc Save As OW ME Desktop v 44 Search Desktop Organize v New folder ME
15. any of your installation settings Click Cancel to exit the wizard c Program Files x86 TimeTronics AthleticsManager Client TimeTronics Completed the AthleticsManager Client Setup Wizard Click the Finish button to exit the Setup Wizard AthleticsManager Manual 2015v1 2 2 5 Installation Windows for AthleticsManager XML Creator Please note that this feature is not available in the LITE version 7 1 i k AR TimeTronics Welcome to the AthleticsManager XML Please read the following license agreement carefully creator Setup Wizard TimeTronics Software License The Setup Wizard will install AthleticsManager XML creator on erden Click Next to continue or Cancel to exit the THE ACCOMPANYING PROGRAM IS PROVIDED UNDER THE TERMS OF THIS COMMON PUBLIC LICENSE AGREEMENT ANY USE REPRODUCTION OR DISTRIBUTION OF THE PROGRAM CONSTITUTES RECIPIENT S ACCEPTANCE OF THIS AGREEMENT 1 DEFINITIONS Contribution means VII accept the terms in the License Agreement A de EE a f Destination Folder TimeTronics i thleticsManager cred TimeTroni Click Next to install to the default folder or dick Change to chod Ready to install A XML creator ronics Install AthleticsManager XML creator to Click Install to begin the installation Click Back to review or change any of your installation settings Click Cancel to exit the wizard c Program Files x86 TimeTronics AthleticsManager XML creator
16. eek RE RR RR ee ek RR RR RR EE EE EE ER RR he ee even EE EE EE ee Re 47 5 4 Select the Text File and Its Properties oenen 48 5 5 Define the Unique Constraint nnn EE EE EE EE EE Ee ee ee ee ee 49 5 6 Translating Category Names to Birthdates ussen 50 5 7 Inspect the Feedback 51 5 8 Feedback on the Athletes EES EE EE ER N RR Re RR RR RR RE EE EE Ee RR he ee ee kk RR RR EE EE 51 5 9 Feedback on the Clubs ssssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nen 51 5 10 Feedback on the Events a un 52 5 11 Feedback on the Competition Teams zzssssssnnnnnnnnnnnnnnnnnnnnnnnnnn 52 5 12 Finally Execute the Import eenen neen nennen 52 5 13 Remark 1 relay teams 2222222ssssnnnnnnnnnn nn nennen nnnnnnnnnnnnnnnnn nennen nen 53 5 14 Remark 2 Application note Inschrijven nl nessen 53 6 Administration during the meet uuuuuuunnnnnnnununnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 54 6 1 Entering performances u 54 6 1 1 Adding wind measurement ssssssss2000nnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenn 55 6 1 2 Entering hand times susanne 55 6 1 3 Adding photofinish results z22222222222220nnnnnnnnnnnnnnnnnnnnnnnnn nun 55 6 1 4 Adding reaction CHINES N Ta a ri na are 55 6 1 5 Entering electronic times manually eeens 55 6 1 6 Entering electronic times automatically eeen 56 6 1 7 Entering metric performances Best performances
17. explanation e No An administrative number of the event This number is an administrative help for anyone who is involved with the administration of the meet TimeTronics ze AthleticsManager Manual 2015v1 e Name The Name field contains the name of the event For a single event with multiple rounds the round name stands between brackets For combined events the event name stands between brackets e Event time planned The time when this event or this round is scheduled e Official The time when this event or round is made official e Session The session to which this event belongs e Event The event to which this round belongs OR the combined events to which this event belongs e Number of participants The number of participants that is registered for this event or this round e Number of heats The number of heats for track events or the amount of groups for field events into which this event or this round is divided e Background colour The background colour of a row symbolizes the status of the event or the round e White Waiting for participants e Grey Waiting for results e Light blue Event has started e Yellow Results are available e Green Results are official e Red Results are corrected after making official Note When all sessions are shown and you have sorted by Event time planned then first the date and time of the sessions are taken into account and secondly the time of Eve
18. factor of that participation category is only taken into account if the correction factor of that specific participation category is added in the round properties Properties gt Point calculation In all other cases this is simply the value 1 The rounding function ROUND depends on the precision of this event type The dependencies of the correction factor have an indirect effect on the result of this function The point calculation function POINTSCALC depends on the event type various formulas per event type the participation category various parameters per category for the formula of the event type and the used pointcalculation method in the round properties The dependencies of both the correction factor and the rounding function also have an indirect effect on the result of this function AEN 77
19. installed on multiple computers They need to be in the same local network as the AthleticsManager Server please mark LibreOffice for installation AEN 17 AthleticsManager Manual 2015v1 2 2 2 4 Choose the extra features to install 2 2 2 4 1 2 2 2 4 2 XML Creator Please note that this feature is not available in the LITE version XML Creator will allow you to build your own feeds All information is send through this feature in a structured way Please note that this option is for more advanced users only Serial to MacFinish 6 x Please note that this feature is not available in the LITE version If you use MacFinish 6 x software you can exchange information with AthleticsManager results and start list using this feature Please note that MacFinish 7 x and 8 x are using a network connection for a link to AthleticsManager and therefore do NOT need this option 2 2 3 Installation Windows for AthleticsManager server TimeTronics Welcome to the AthleticsManager Server Please read the following license agreement carefully Setup Wizard p T enden TimeTronics TimeTronics Software License The Setup Wizard will install AthleticsManager Server on your computer Click Next to continue or Cancel to exit the Setup THE ACCOMPANYING PROGRAM IS PROVIDED UNDER THE TERMS OF Wizard THIS COMMON PUBLIC LICENSE AGREEMENT ANY USE REPRODUCTION OR DISTRIBUTION OF THE PROGRAM CONSTITUTES RECIPIENT S AC
20. interface elements 1 1 Overview AthleticsManager can receive data from other TimeTronics products like MacFinish These data are first processed and then saved in AthleticsManager The data can then be exported or viewed on different outputs csv html and in the future on equipment like ScoreBoard or on television screens Athletics Total Solution Event ES ZZE Participant List Specifications Ees Start List z 2 Results Meeting nd Specifications el Athletes File Timetable 4 ei Internet Results Commentator Information System Participants Client Client Scoreboards Track Events Running Time 4 Lamas EE Wind speed A Field Events Field Score Boards 2 Wind Speed Stadium Scoreboard Text SB 4 Videowall Running Time Data Field Events 2 EAA Live Broadcasting 4 7 TE Server Athletics Manager Oo Electronical data fies i esu Statistics Data Input Data Processing Data Output Figure Data is being entered in input equipment left then processed by AthleticsManager center and next exported to output equipment right TimeTronics s AthleticsManager Manual 2015v1 1 2 1 3 Used terminology It is very important to agree on a uniform terminology when processing large quantities of data The figure should provide an explanation of which terms AthleticsManager uses internally and how these relate to each other The table below should provide clarit
21. is by directly assigning them to an event There are several methods to do this e Double clicking Open the event in which you want the athlete to participate Search for the desired athlete in the athlete s panel Double click on the concerning athlete e Multiple athletes simultaneously Open the event in which you want the athlete to participate Select the desired athlete in the athlete s panel Choose at the bottom left in the athletes panel the action Add to current event Click on the button right next to it to execute the action e Typing Open the event in which you want the athlete to participate Open the Participants tab or the Start lists tab Inthe Start lists tab you can choose in which round event heat or group you would like the athlete to participate in Use the search field like in 4 3 3 adding an athlete to a team to add an athlete e Checking individual events Add the athlete like a participant of the meet as described in 4 3 2 Athlete participations in which you check the events in the athlete s properties Inthe same tab page This competition you can find a list of events at the bottom Check the desired events in the list Note This list is based on the category of the athlete and the category ies of the team of the athlete no matter whether he is a member or not For example An athlete with the category junioren C jongens is member of the teams with the categor
22. labels if we had any by setting the correct value of rows to skip From row amp Import athletes and participants C Users barts Desktopfinschrijven_nl csv Import Character set From ron Separator options M Tab E Comma Semicolon E Space E Other Text delimiter Specific options Gender translation CY Q Fields Click on the column header to select the type of data nde nn nn 1 48984 646151 Rick Hollestelle 10 09 1999 E 2 48984 646151 Rick Hollestelle 10 09 1999 3 48985 27969 Corn Haast 01 11 1959 4 48986 551052 Krista Uspeerd 01 06 1995 5 48986 551052 Krista Uspeerd 01 06 1995 6 48987 472016 Bas Jubels 23 06 1983 7 48987 _ 472016 Bas Jubels 23 06 1983 amp Import cancel 5 5 Define the Unique Constraint You can define the unique constraint yourself or ignore this step and be good with the default choice of AthleticsManager EED Pem AthleticsManager Manual 2015v1 5 6 The unique constraint is the combination of columns the import feature will use to match an existing athlete with one row in the import file 1 Select Unique Constraint Define a uniqueness constant we wil use He unigue combination of the columns sisted an fhe night fo search for an existing afhlete select from this list license number competition team name competition team group athletes first name athletes gender athletes last name athletes nationality IAAF code NED athletes b
23. manual entry electronic times manual entry electronic times automatic entry by using MacFinish e Metric performances distances enter only the best result distances enter every attempt heights enter only the best result heights enter every attempt e Invalid performances no result NR disqualified DIS did not start DNS Every heat runs through a series of statuses Depending on the status the background colour of this heat will change When all heats have reached a certain status the round to which these heats belong will take over their status Status colour Description Empty white Contains no participations Waiting grey Contains participations but no results Started light blue Event has started and results are being entered All results are entered and the button Ready has been clicked The results are approved and the button Official has been clicked A result has been modified although the results were already official Results available yellow Official green Corrected red Table The possible statuses that a heat or group can run through When entering the performances you can make use of the Enter key to confirm your entry and jump directly to the next entry field By default this is the field directly below By using the Tab key you can switch between the different code buttons to enter the result of an attempt TLE 54 AthleticsMa
24. messages Initializing database engine this can take several minutes TimeTronics Set up config l TimeTronics Checking database structure TimeTronics 3 1 2 Name of AthleticsManager server Here you can change the name of your server Later you will need this name to see to which server you want to connect with the client TimeTronics Database engine started oro wa ayo a a ayo oro Web service running 0 com Database actions make a backup of the current meet w load an earlier copy of a meet load a model competition copyright 2015 TimeTronics 9 B ty build 201502191 Qose _ advanced LLL ve AthleticsManager Manual 2015v1 3 1 3 License code If you connect a valid dongle USB license key to your computer or type the correct license number in case of federation contract then the Licensecode field will be shown in white color TimeTronics 3 1 4 Advanced License HID 4149665897 Licensecode Web service Database actions running 0 conn make a backup of the current meet 2 load an earlier copy of a meet F load a model competition els 5 Minimize E Close copyright 2015 TimeTronics build 201502191 _ advanced If you click on advanced some new options will be shown You can choose between the different national federations or if your federation is not listed choose others in
25. nationalities by using the buttons on the top right hand side of the window Afghanistan Albania Algeria American Samoa Andorra Angola Anguilla Antarctica Antigua and Barbuda lt Figure Country window e Name The name of the country e Flag The flag of the country e ISO An international code consisting of two characters that belongs to the country EN ce AthleticsManager Manual 2015v1 e ISO3 An international code consisting of three characters that belongs to the country e Numeric code System code that is used by the application to define the country e Area The continental federation to which the country belongs 7 9 Languages This window contains the different languages that are implemented in AthleticsManager You can add new or delete existing languages by using the buttons on the top right hand side of the window Language Deutsch English Espanol Francais Nederlands Figure Modify the languages in the Languages window e Language The name of the language e Code An abbreviated code that is used for that language 7 10 Seeding methods This windows defines the different seeding methods You can add new or delete existing methods by using the buttons on the top right hand side of the window Seedingmethods Onen Delete wil import El Export Name Algorithm Best performance iaaf se
26. of the meet Required e Federation The federation that hosts this meet Required e Country The country that hosts this meet Required e Place The place that hosts this meet Required AEN ze AthleticsManager Manual 2015v1 Code An identifier code for this meet for example the federation s unique ID for this meet or an international ID code Type of location Define if this is an Outdoor Indoor or Outside of stadium meet Dates The starting and ending dates of the meet The input format depends on your system s locale By clicking on the arrow on the right side a pop up calendar appears that aids you in easily selecting a date It is very important that you set the correct dates for the reference date can calculate the age categories with the correct dates Required Reference date Calculates the age categories of the athletes based on the dates of the meet Info Extra information you wish to save like a description of the meet Header image Add an image to be printed in the header By double clicking with the left mouse button in the grey zone you can browse your pc and select the image To remove the image double click with the right mouse button in the grey zone Footer image Add an image to be printed in the footer By double clicking with the left mouse button in the grey zone you can browse your pc and select the image To remove the image double click with the right mouse button i
27. on the button Modify athlete pencil on top of the athlete s panel Go to the tab page This competition Click on the button Add lt name gt to the current competition where lt name gt is of course the name of the concerning athlete The athlete is now a participant of the meet 4 3 3 Adding an athlete to a team It is common that the athletes are registered per club A club sends one or more teams by means of lists with athletes Make sure that the teams are created see 3 1 4 Teams before continuing Attention By teams we do not mean relay teams These are explained in the next section Open the team s panel and double click on a team to open it Choose the identification method to add an athlete by ligensein mber default by start ID or by name Then type in the search field Search and enter a search action and push Tab Next to the combo box to select the type there will be a second button with the first search result You can push once again on Tab to show a next search result for example with athletes with the same name with license numbers there is normally only 1 result Push Enter to confirm the current result LIE AthleticsManager Manual 2015v1 4 3 4 Note You can also directly push Enter without first pushing Tab Then the first search result will be added immediately Enrol an athlete in to an event Another possibility to add athletes to a meet
28. the table here below The rules in italic are defaults on most firewalls and will probably not need to be set explicitly Application Protocol Port Direction AthleticsManager Server UDP 1217 AthleticsManager Client UDP 1218 PostgreSQL TCP 5432 AthleticsManager Server hid AthleticsManager Client i Ae PostgreSQL a ai Table Required firewall rules for AthleticsManager Client Server environment The server application coordinates the traffic between the clients and the database Multiple clients both Ath eticsManager Client and for example MacFinish communicate with the AthleticsManager Server for exchanging data This communication happens over a local area network If all clients and the server are present on one system a local area network is not required as all the pieces of software communicate over the loopback interface IP 127 0 0 1 The status of the database service is displayed in the Ath eticsManager Server interface When active the AthleticsManager database can be backed up and restored quickly and easily file format amb You can also automatically zip this backup database or load a zipped database direct into the AthleticsManager Server The zipped amb file takes only approx 10 of the standard amb files By minimizing the AthleticsManager Server window it will remain active in the system tray Because the server application manages the back end database this application needs administrator privilege
29. vs All attempts 56 6 1 8 Entering multiple distance attempts onee eenen 56 6 1 9 Entering multiple height attempts oaeen eenen 57 6 1 10 Entering invalid performances ss ss see ee ke ee ee ee RR RE EE EE Ee eenn nnn 57 6 2 Point calculation insnet EE Ee 57 6 2 1 Individual points nennen eneen nennen 57 6 2 2 Team DONE nennen eten 57 6 3 Qualification rounds ees ee ee ee ee Re RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR Re ee 58 6 4 Personalized menu EE EE RR RR RR RE EE EE EE RR RR ee RR RR RR RE EE EE eee enn ee ee nennen nnn 58 7 GODS Ser ase ED ee GE GR GR enne RE 59 7 1 EVEN Ii DES sku ketnet ie GR N NE EE 59 7 2 Categories urn nn a ae EE EE DEREN DIR SER REIT Dis 62 2 3 GIDS EE N EE N OG ee re 63 7 4 Point calculation sis as EO EE ER EG DER a ns 63 7 5 Correction factors iS EE ES EES a ana ER ko EG EER RE RE N EE ii n ei 64 7 6 User ed ee 64 7 7 Federation ec rn OG GO SR GED naain 65 7 8 Nationalities es EE a rene 66 7 9 Languages naar 67 AEN AthleticsManager Manual 2015v1 7 10 Seeding Methods ie rs a a senate esas 67 7 11 Qualification methods ee ee ee RR eee eee eee eee RR RR RR RR RR RR RR RR RR RR ennen 68 7 12 Teampoint calculationmethods ss EE EE EE RR RR RR RR RR RR RE EE EE RR RR eneen 68 Appendix A Personalised Mer soo DE n Oe Ge Ge OG GN Di ee Ge N We oe aa 70 Appendix B Entering categories uuu
30. Alltime best Figure Tab New Athlete Personal Bests Performance Event The event for which you want to enter the best performance Performance Performance The result of the best performance Performance Wind If the wind could have influenced the performance you can enter the wind velocity by means of a wind measurement here Performance Date The date of this best performance Performance Seasons best Alltime best Here you can enter whether it was the best performance of the season or of his entire career LLL AthleticsManager Manual 2015v1 4 3 2 Athlete participation Note If you add an athlete directly as a member of a team or you register the athlete immediately in an event they automatically become a participant of the meet The steps explained in this section will then occur automatically Imagine that you already know which athletes will participate but you do not know yet in which team or in which events then you can add an athlete to a meet by following these steps Search in the athlete s panel for the desired athlete You can use a quick search for this start typing in the search field or an advanced search button with binoculars icon As soon as you have found the athlete in the list you open his or her properties There are two ways to do this Right click on the concerning athlete and choose Properties Or select the concerning athlete and then click
31. CEPTANCE OF THIS AGREEMENT 1 DEFINITIONS Contribution means I accept the terms in the License Agreement Destination Folder Click Next to install to the default folder or dick Change to chod Print Ready to install AthleticsManager Server Install AthleticsManager Server to Click Install to begin the installation Click Back to review or change any of your installation settings Click Cancel to exit the wizard c Program Files x86 TimeTronics AthleticsManager Server Lee 12 AthleticsManager Manual 2015v1 TimeTronics Completed the AthleticsManager Server Setup Wizard Click the Finish button to exit the Setup Wizard al 1 EE lial TimeTronics TimeTronics Welcome to the AthleticsManager Client Please read the following license agreement carefully Setup Wizard TimeTronics Software License a The Setup Wizard will install AthleticsManager Client on your E computer Click Next to continue or Cancel to exit the Setup THE ACCOMPANYING PROGRAM IS PROVIDED UNDER THE TERMS OF ani THIS COMMON PUBLIC LICENSE AGREEMENT ANY USE REPRODUCTION OR DISTRIBUTION OF THE PROGRAM CONSTITUTES RECIPIENT S ACCEPTANCE OF THIS AGREEMENT 1 DEFINITIONS Contribution means VII accept the terms in the License Agreement ML 1 ie u Destination Folder Install AthleticsManager Client to Click Install to begin the installation Click Back to review or change
32. Group The group where this team belongs to e Team info Default club The club from where the team is sent Ifthe Name field matches with another club then this club will automatically be selected e Team info Default categories AEN 30 AthleticsManager Manual 2015v1 The categories that the members of this team should have Do not forget to click on the plus button after selecting a category For several examples of entering the categories see Appendix B 4 1 5 Default settings The values in the tab Default settings are used as predefined properties when adding new events They have no effect on existing events In other words the values that you set here will be copied to the properties of new events but not to the existing events These default properties are extensively discussed in section 3 2 Competition events r AM Diamond League Meeting General Sessions Call rooms Teams Default settings Advanced Apply correctionfactor for following categories lanes round track 8 MA si other race events 24 field events 24 Field events Maximum of attempts 4 Start height 1 20m Interval Scm cat process the correctionfsctors for pointcalculstion Use the choicelist and the Add and Remove buttons on top to add or delete categories Team points Performance z Maximum of participants 1 which can score
33. T meTronics Manual Athletics Manager AthleticsM Server AM Cifras AthleticsM Client 1 2 T IN gt IN U H Y 0 il UN Version 2015v1 TimeTronics NV Lammerdries Oost 23B B 2250 Olen Belgium www timetronics be info timetronics be AthleticsManager Manual 2015v1 Preface Welcome to the AthleticsManager user manual We recommend you to first gently leaf through the manual to get an initial idea on how this document is structured This is because it is impossible to explain every detail at the same time The included pictures and screenshots serve as examples and may differ from the user interface of your version of AthleticsManager Inform yourself before buying one of our products AthleticsManager s functionality is extended by the software products PostgreSQL and LibreOffice property of PostgreSQL Global Development Group and The Document Foundation respectively AthleticsManager uses icons of the Silk and Fugue icon sets If after reading this document you still have further questions concerning the inner working or user control of this or other TimeTronics equipment please contact your local TimeTronics distributor This can be achieved by e mail info timetronics be or by phone on 0032 14 23 19 11 Also if you have any comments or advice on this user manual you may contact us through the previously given contact details Good luck with AthleticsManager and thanks for
34. ager Manual 2015v1 Appendix A Personalised Menu In this chapter you can find the personalised menu for AthleticsManager software Please note that the explanation is only in the language requested by the specific organisation Federation Atletiekunie menu Het Atletiekunie menu is het gepersonaliseerde menu voor de Atletiekunie Dit menu heeft het logo van de Atletiekunie en bevat drie verschillende functies exporteren naar CSV file controleren van de wedstrijd en het afdrukken van startetiketten of diploma s Exporteren In het Atletiekunie menu kan u drie zaken exporteren de deelnemers de resultaten en de teampunten Als u op Een van deze mogelijkheden klikt opent er een kader waar u de locatie kan kiezen naar waar u het bestand wil exporteren Het formaat van dit bestand zal standaard een CSV bestand zijn Wedstrijd controleren Met behulp van deze knop kan u de applicatie doen controleren of de algemene parameters 3 niet overschreven zijn De applicatie gaat dan controleren dat e de teams niet meer deelnemers bevatten dan het maximum aantal deelnemers e de atleten het maximum aantal toegestane onderdelen niet hebben overschreden e de ploegen niet meer atleten hebben ingeschreven dan toegestaan voor een bepaald onderdeel Startetiketten afdrukken Dit was tot voordien nog niet mogelijk maar deze functie is ondertussen geimplementeerd Diploma s afdrukken Dit was tot voordien nog niet mogelijk maar deze functie is onde
35. an be done as follows e Left click on the round of which you would like to modify the heats groups For the events without any rounds this will be an asterisk e Click on the plus button underneath the list to add a heat group or at the trash button to delete a heat group You can assign participations to a specific heat group by selecting the round right clicking on the participation and then selecting a heat group in the sub menu Add to heat This is also possible with a selection of multiple participations Note Heat composition is MANDATORY Even if you do not want heat group compositions we recommend you to create always 1 heat or group This way the application can do its job correctly Assigning start ID s You can assign start ID s by using the Assign Start ID s button which you find on the left hand side of print button in the athletes panel If you click on this button a new window will appear where you can set the parameters AEN 44 AthleticsManager Manual 2015v1 AM Assign start ID s Group by Gap after each group Replace existing start at Number of characters Prefix Suffix LOx JO Figure Assigning start ID s e Group by Here you can choose whether you want to group the start ID s by club or by team The advantage of this functionality is that the start ID s of the athletes that belong to one team club will have a consecutive order e Gap after each group This option give
36. bined events TimeTronics co AthleticsManager Manual 2015v1 All eventtypes Combined event eventtypes search 60 meter indoor Long Jump indoor indoor Shot Put 4 000kg indoor outdoor High Jump indoor i 60m Hurdles 1 067 m 5H 13 72 9 14 9 3 non stadia Fole Vault indoor 7 km Walk indoor 1000 meter indaar 3 km Walk indoor 5 km Walk indoor 1500 meter indoor 2000 meter indoor 3000 meter indoor 5000 meter indoor 500 meter indoor 60m Hurdles 0 762m 5H 11 7 21 40 meter indoor 150 meter indoor 200 meter indoor 300 meter indoor 400 meter indoor 60 meter indoor 60m Hurdles 0 762m 5H 12 7 20 Efim H rrAlar N Te Ie SH 117794 lt gt Figure Configure or create a combined event In this window you can add event types to your combined events by selecting the desired event in the left column and then clicking on the right arrow Deleting event types can be done by selecting the event type in the right column and then clicking on the left arrow You can arrange the event order by using the arrows on the right hand side of the window If you then click on OK you will see the values in the Event types window change Default name The system name of this event type If no translation for your defined language is entered then the system name will be used Default abbreviation The default abbreviation of this this event type If no translation for the abbreviation of this event type is entered
37. control by year of birth Minimum maximal age The value that is used to check the age limit for minimum maximum E 62 AthleticsManager Manual 2015v1 Z3 7 4 Clubs The athletic clubs are defined in this window The clubs are grouped by federation Federation Ligue Belge Francophone d Athl tisme 2 S Delete limport Al Export Name Abbreviation Federation number Place a 7822 Meslin L Ev que Ath Athletisme ATH 452 Athletic Club Be BBS 321 Bertrix Athletic Club Couvin Athletic Club Dampicourt Athl tic Club Lessines Enghien ACCO 360 Couvin DAMP 263 Dampicourt ACLE 392 Deux Acren Athletic Club Oreye Athletic Club Thuin Erquelinnes ACO 455 Waremme ACTE 440 Thuin Athl tisme Roch ARCH 346 Ciney Athletisme Sport Activit s EA Cercle Athletique de la Famenne 456 Seraing CAF 309 6940 Barvaux Cercle Athletiqu CABW 255 Nivelles Cercle Royal Ath CRAC 8 Charleroi Cercle Sportif la Forestoise GF Forest Figure Club window e Name The name of the club e Abbreviation The abbreviation of the club e Federation number The identification number under which the club is being registered by the federation Place The home base of the club Point calculation The pointcalculation rules are defined in this window The rules are grouped by pointcalculation method For an extensive definition of pointcalculation methodology see section 6 2 P
38. e from current competion General Licence Name in printformat New athlete start ID Team lt None gt Partopatons m C Show all events Search personal best Figure Tab add athlete in current meeting On top of the tab you have the possibility to remove the athlete from the current meeting e General License The license under which the athlete will participate in the meeting event e General Name The name of the athlete e General Start ID This is the start ID that you can assign yourself This can be a different number than the standard number that was assigned by the federation during the subscription and which you entered in the previous tab e General Team The athlete s team EN zo AthleticsManager Manual 2015v1 Participations In this part you will see the events in which you would like the participant to participate If you check the Show all events check box all events will be listed in order to select manually the events to participate in Personal best Contains one part Performance In this tab you can enter the best performance per event of the season of the entire career This performance will also be shown in the list of possible events in the This competition tab General This competition Other competitions Personal bests 100 meter Performance Event 100 meter Performance Date 25 jun 2015 Seasons best _
39. e sure that for this you are in the Enter all attempts mode otherwise you cannot enter multiple attempts You can find the available heights at the right in the list with results It is possible that you first have to scroll to the right The height columns that are shown here have to be added yourself by using the button New height at the top left Adding according to height means that the entered height will stand on its linear place between the height columns Adding by barrage means that the entered height will be placed behind the height columns By default the start height will be present as height column The start height and the default interval with which the heights have to be incremented are both adjustable in the round properties on the right side of the tab in the opened opened Event gt Rounds gt Field event The Performance field will be filled in automatically with the highest reached height You have three possible values for entering the performance of a height attempt Possible values are 0 X or e The 0 stands for success and has to be entered by using the corresponding button or the shortcut key 0 e The X stands for fail and has to be entered by using the corresponding button or the shortcut keys X or e The stands for pass and has to be entered by using the corresponding button or the shortcut key Note The barrage heights are not taken into account yet in the calculation of the
40. eding me Figure Modify the seeding methods in the Seeding methods window EN 67 AthleticsManager Manual 2015v1 7 11 7 12 e Name The name of the method e Algorithm The formula of this method Qualification methods This windows defines the different qualification methods You can add new or delete existing methods by using the buttons on the top right hand side of the window PLACE TIME or PRESTATION MINIMUM PARTICIPANTS 5 Qualifyingmethods 2 Onen Delete import Al Export Name Algorithm PLACE TIME Placetime Figure Modify the qualification methods in the Oualification methods window e Name The name of the method e Algorithm The formula of this method Teampoint calculationmethods This windows defines the different methods that are used to calculate team points You can add new or delete existing methods by using the buttons on the top right hand side of the window RESULT or PLACE or MEDALS or COMBINED G 1 Teampointcalculationmethods Onen oeete Bi import El Export Name Algorithm Performance RESULT Place PLACE Figure Modify the methods for teampoints calculation in the Teampointcalculationmethods window ETD ss AthleticsManager Manual 2015v1 e Name The name of the method e Algorithm The formula of this method TimeTronics cs AthleticsMan
41. endix C Methods of heat composition The heat compositions are based on an implemented method which you can choose There are two possible methods by default regarding the heat compositions e laaf seeding method Heat composition in which the participants with the best rank 1 and poorest performances are divided over the different heats For example there are 12 participants and 4 available lanes Then the heat composition will be as follows the number defines the rank Heat A 1 6 7 12 Heat B 2 5 8 11 Heat C 3 4 9 10 e on best performance Heat composition which groups together the participants with the best performances the poorest performances and in between This way the participants will be more matched per heat For example there are 12 participants and 4 available lanes Then the heat composition will be as follows the number defines the rank Heat A 12 11 10 9 Heat B 8 7 6 5 Heat C 4 3 2 1 e snot assigned gt No specific method The participants are randomly divided over the heats TLE 73 AthleticsManager Manual 2015v1 Appendix D Entering electronic times automatically In case you are using MacFinish product for electronic timing you can export these data to the AthleticsManager database To see which data is sent you can open the MacFinish panel through the menu Window gt Macfinish You can still change received results if necessary by overtyping the concer
42. er Use the buttons on the right side above the list to add or remove printers You can set the number of copies as well AEN AthleticsManager Manual 2015v1 2 AthleticsManager Setup A few simple installation steps have to be followed to get AthleticsManager ready for use After that the application needs a connection with an AthleticsManager database by which the user profiles have to be set correctly in the database 2 1 2 2 System reduirements Minimum specifications Operating system Windows XP SP3 or later CPU Single Core 1 GHz Memory 512 MB RAM Disk space 16 GB Screen size 15 4 800 x 600 px Recommended specifications Operating system Windows XP SP3 or later CPU Dual Core 2 GHz Memory 2 GB RAM 800 MHz Disk space 100 GB SATA 7200 rpm Screen size 15 4 1280 x 1024 px Ideal specifications Operating system Windows 7 Professional or Ultimate CPU Quad Core 2 4 GHz Memory 4 GB DDR3 RAM 1333 MHz Disk space 100 GB SSD Screen size 17 1280 x 1024 px AthleticsManager is a 32 bits application but works also on a 64 bits platform thleticsManager installer 2 2 1 Installer We have 2 types of installers a standard version which includes all components and a LITE version AthleticsManager installer contains AthleticsManager Server AthleticsManager Client AthleticsManager PostgresSQL Database Engine LibreOffice XML Creator Serial to MacF
43. ere Tussenvoegsel is in column D and Achternaam is in column E TRIM CONCATENATE D1 E1 Athletes need to type in there licensenumber themselves this is a major source of typos So we would advice to use other columns than the licensenumber for the unique constraint E g use a combination of firstname lastname and birthdate The output file from inschrijven nl uses one single line for a relay team with the participants in numerous syntaxes in a column at the end of the file AthleticsManagers import feature cannot handle this syntax so you need to either skip the import for relay events or modify the import file to the correct syntax with one line per athlete in the relay team EN 5 AthleticsManager Manual 2015v1 6 Administration during the meet Administration of a meet in progress happens mainly in the events administrator Multiple events can be opened at the same time and every individual event is divided into three vertical tab pages Participants Start lists and Results You have various possibilities to manage or open an event always starting from the events panel e Double click on an event e Select an event and push Space or Enter e Right click on an event and choose Work with lt event name gt To switch easily between open events you can make use of the shortcut key Ctrl Tab 6 1 Entering performances There are different kinds of results e Time related performances hand times
44. erent than a single or double quote or if you don t have a text delimiter you can type over the value in the drop down list If you have found the correct separator and text delimiter continue with the character set If you have no idea about the character set used for the text file try to find some special characters like a S B and try some character sets UTF 8 windows 1252 was The setting to skip some rows at the beginning of the file is useful when you have a header row with labels for each column but as these labels might be useful when selecting the type of content for each column we will keep them visible for now If your file contains information regarding the gender of the athletes you can define which values translate to male and which to female If you don t specify anything m and M will be translated to male f F w and W will be translated to female Unknown characters will be translated to female and if you don t specify a column for the athlete s gender all athletes will be male Now we can start with selecting the type of content of each column You do so by clicking on the column header and select the correct value from the pop up menu These are all possible types e athlete information o primary key useful if you want to specify a unique identification for each athlete yourself firstname last name birthdate birthdate by category a name of a category will be translated to a birthdate
45. es This field shows you the licenses of this athlete To add a license you first have to fill in the license details in the License details part after which you click on the plus button under the licenses field To delete any licenses select the license in question and click on the trash button License details Start date End date The start date and end date of the athlete s license License details Federation Team The federation and team to which the athlete belongs License details License number The license number of the subscription to the federation This is thus the license number that was assigned during the subscription License details Start ID The fixed start ID that belongs to the subscription of the federation in question This is thus the start ID that was assigned during the subscription WEDDEN ze AthleticsManager Manual 2015v1 License details Category The category that belongs to the athlete This category is calculated based on the athlete s date of birth The second tab is the This competition tab and contains one button Add lt name gt to current meeting where lt name gt is of course the name of the concerning athlete If you add the athlete to the current meeting by clicking on the button the tab will show your more information existing of two parts General and Participations General This competition Other competitions Personal bests Remove New athlet
46. eticsManager client ee EER RR EE EE EE ER RR N RR ee RR RR RR RR EE EE EE ee ek venen 22 3 2 1 Start AthleticsManager client ee EER EE EE EE EE RR RR Re ee RR RR RR RE EE EE EE ee Re 22 3 2 2 User Profile ie T TA 22 3 2 3 Aale e BR OE EE EEE E Een 23 3 2 4 Modifying Interface ne eee 23 4 AthleticsManager Preliminary administration uuuuununnnnnnnnnnnnnnnnnnnnnnnnnnn 26 4 1 Competition properties oons eenen eneen nnn nnee neen 26 4 1 1 CI 1 17 EE EE EE EE EE 26 4 1 2 SESSIONS anneer eetset EE 27 4 1 3 ees mmniet tetes 28 4 1 4 N EN N EE N EE N N NE EE EE EG 29 TES AthleticsManager Manual 2015v1 4 1 5 DETaulE SES ur RE ER DE a ee 31 4 1 6 Advanced Re 31 4 2 Competition events ER ner re 32 4 2 1 GE ee ee 33 4 2 2 delike MA ERA a ee EE OR EE 34 4 3 participate Hs EE are ee 37 4 3 1 Creating aties anamnese 37 4 3 2 Athlete participation ernennen 41 4 3 3 Adding an athlete to a team eeens 41 4 3 4 Enrol an athlete in to an event seen nennen nnn 42 4 3 5 Editing participation categories vuns nennen 43 4 4 Heat comPOSIHION iss een 44 4 5 Assigning start IDS en a nern 44 4 6 Taking along competition files ssssss0000000nnnnnnnnnnnnnnnnnnnnnnnnnnnn 46 5 Import Athletes and Participants in AthleticsManager zzzzuuuuuunununnnnnnuununn 47 5 1 DESEFIDTION wis a ee eng 47 5 2 About the Text TE 47 5 3 Start the Import
47. eting ms General Sessions Call rooms Teams Default settings Advanced Call rooms Call room info Men D101 Name Men D101 Women D102 LQ ca 1 Hy Oo cn Ela mud Figure Example of call rooms e Call rooms A list of call rooms for this meet You can add and delete call rooms by using the buttons at the bottom e Call room info Name The name of the concerning call room Required 4 1 4 Teams Here you make the teams for meets in teams There are some guidelines that have to be taking into account to simplify the later processing A group is a collection of teams Groups are just as sessions a purely logical category but this time of teams instead of events Every team that you create must have a group to associate with If you do not want to use separate groups you can use a default name for the group for example an empty name and work with this A team is not the same as a club One club can send multiple teams to a meet Therefore it is important to add in the group name a category and possibly even an increasing team number This will be comprehensible through the examples A final important option to note are the standard categories These are used in two ways a correct listing of possible events where an athlete can participate in and an automatic team assignment of an athlete according to the club and category This is explained in the note underneath subsection 3 3 4 Enrol an athlete in
48. fication field Once the results are official you can go back to the tab page Start lists select the concerning qualification round and click on the button Qualification The qualified participations are automatically transferred to the next round You will still need to add heats Personalized menu A personalized menu in which every federation can use its own personalized functions has been implemented in AthleticsManager This menu is indicated by the logo of the federation If you click on this menu you will see the different functions TimeTronics ss AthleticsManager Manual 2015v1 7 Global settings The global settings have already been set correctly by TimeTronics for your user friendliness It concerns mainly a digital collection of the rules and parameters that are used by the athletics federation of your region Although these values are not visible for users by default they are completely adjustable to your needs You can use this for example by adding an own event type with your own chosen pointcalculation parameters Only a superuser has the privileges to change the global settings This is set for safety reasons so that not everybody can accidentally or intentionally change the settings during the meet You can find all the global settings in the superuser bar To make the superuser bar visible see 3 2 4 Modifying interface There is a separate button per group settings Event types categories Clubs
49. he password for the current selected user Unless you are a superuser you do not need to enter an old password Federations The different federations with each their own specifications are described in this window You can add new or delete existing federations by using the buttons on the top right hand side of the window SI Delete al Export Name Abbreviation Code Language Country Season start Reference date Version athle Ligue Belge Fra LBFA BEL_LBFA Francais Belgium 01 Nov 2000 31 Dec 2001 0 Vlaamse Atletiekliga VAL BEL_VAL Nederlands Belgium 01 Nov 2000 31 Dec 2001 0 International As IAAF INT IAAF English Monaco 01 Nov 2001 31 Dec 2002 0 Figure Federation Window Le os AthleticsManager Manual 2015v1 7 8 e Name The name of the federation e Abbreviation The abbreviation of the federation e Code A system code that is used for the federation e Language The language of the federation e Country The country of the federation e Season start The date of the start of the season If an athlete participates in a meet after this date then his her category will be determined based on the athlete s age on the reference date e Reference date To determine the athlete s category the category calculation will use the athlete s age on this date Nationalities This window contains all nationalities with each their own code and specifications You can add new or delete existing
50. hich the hours minutes seconds are automatically separated by a colon For example entering 123 45 becomes 1 23 45 AEN 55 AthleticsManager Manual 2015v1 6 1 6 6 1 7 6 1 8 Entering electronic times automatically It is possible to import electronic times automatically from MacFinish compatible products into AthleticsManager Entering metric performances Best performances vs All attempts By default AthleticsManager is set to register all the attempts You can modify this to enter only the best performance You can switch between these two modes by using the button left on top in the Results tab When the icon stands on n by default you are in the mode to fill in all attempts In the other case the icon will stand on 1 which indicates that only the best performance can be entered Entering only the best performance is the same as entering times in the performance field but this time with metric data with meter as unit Then the colon is not used here but the decimal point still is When you enter all attempts you get the possibility to switch between entry directions As mentioned before you can enter easily by using the Enter key By default the entry field jumps to the field directly underneath the current field This is the vertical entry of performances but also the horizontal entry is possible To switch between entry directions you click on the button at the top right with a green arrow
51. ies junioren B meisjes The event list in the athlete properties will then contain events with category S or To deactivate this filter check again Show all events Note If you already created teams the application will try to assign the athlete automatically to the correct team The application will first check whether there are any teams of which the default federation matches with the athlete s federation If this is the case the application will check the default categories of the team and the category of the athlete If there is a match the athlete will automatically become member of that team If there are more matches the application will pick the team that was created first Exception Enrol an athlete into a relay event In case of relay events the participations are relay teams Each time you enrol an athlete into a relay event a window will pop up in which you can create new relay teams or select existing teams You can enrol an athlete into a relay event AEN gt AthleticsManager Manual 2015v1 by opening the relay event in the events panel and then adding the athlete for example by double clicking the athlete Then this window will pop up To create new relay teams you have to type the desired name and then click New To pick an existing relay team select the desired relay team in the list and click Select Next the athlete will be added to the relay team in question in that event
52. ies 9 3 This list should contain all categories for which the correctiefectors n for pointcsiculetion shoul be used 1 Use the choicelist and the ACT and Delete Buttons on top to edt this list of categories realer Figure Modifying the round properties of an event e General Name The name of the round Required e General Abbreviation The abbreviation of the round With combined events the abbreviation is used as the heading of the results table e General Info An info field for the round This field can for example contain a definition of the round or the starting height of a high jump competition e General Session The session that belongs to this round This list is filled with sessions defined in subsection 4 1 2 Sessions Required e General Start time The start time of this round This value is shown in the list of events in the events panel e Teams Maximal number of participants for each team Limiting value for the number of team members that is allowed to participate in this event e Teams Number of participants for point calculation Limiting value for the number of team members of whom the points will count as team points In other words the points of the n highest scoring according to place and result participants from the same team count for team points e Teams Method for point calculation The method how the team points are calculated There are t
53. inish 6 x AEN vo AthleticsManager Manual 2015v1 AthleticsManager installer LITE contains AthleticsManager Server AthleticsManager Client AthelticsManager PostgresSQL Database Engine A window opens up where you can choose which parts you wish to install For further detailed information please jump to paragraph 2 2 2 TimeTronics Bed OO Q N LibreOffice 3 4 3 Start installing LibreOffice Prerequisites Products AthleticsManager server extra AthleticsManager dient XML Creator C AM to AM conversion serial link to MacFinish 6 x copyright 2015 TimeTronics Install Note Neither PostgreSQL nor LibreOffice are products of TimeTronics NV We are not responsible for any internal problems that might arise due to PostgreSQL or LibreOffice or AthleticsManager 2 2 2 Options of the AthleticsManager Installer 2 2 2 1 Choose Install Language 2 2 2 2 Prerequisites LibreOffice will be installed when you check this box AthleticsManager needs LibreOffice for printing services 2 2 2 3 Choose Which Products to install 2 2 2 3 1 AthleticsManager server If you plan on using the server client functionality you will need the AthleticsManager Server Just one computer in the network needs an AthleticsManager Server By selecting this option you also automatically mark the PostgreSQL database software for installation 2 2 2 3 2 AthleticsManager client The AthleticsManager Client can be
54. ions for your meet One of the tabs in the meet properties are the default properties for events The options set here are copied as settings for NEWLY added events not existing ones After all events have been added and have the correct properties you may start processing the registrations Add athletes in teams or not as participant for one or more events 4 1 Competition properties We define a meet as a collection of events over a specific time span This is used as a starting point for athletics administration The meet properties window can be opened by clicking left top File Meeting General Properties You may find it in the events panel next to the name of the meet recognizable by a pencil icon A new window with 6 tabs appears 4 1 1 General The tab General contains a list of general properties General Sessions Call rooms Teams Default settings Advanced Name Diamond League Meeting Federation International Association of Athletics Federations Country Belgium Place TimeTronics Code 75314 Type of location _ Outdoor Indoor _ Outside of stadium Dates Start 12 jun 2015 v End 12 jun 2015 Reference date 31 dec 2015 Info Header image double dick to select an other i e double dick with right mousebutton to delete the image double dick to select an other image double dick with right mousebutton to delete the image Figure Meeting General Properties e Name The name
55. irthdate 31 01 2000 Translating Category Names to Birthdates Sometimes you don t have information regarding birthdates of the athletes but you know the age category they are in The import feature can translate for you the name of the category to a birthdate If you selected the type of content athlete information gt birthdate by category name you will be presented with a window to build up a translation table between category names and birthdates The window has also import export functionalities The syntax of the import file is category name tab birthdate in yyyy MM dd e g seniors men tab 1990 01 01 seniors women tab 1990 01 01 juniors men tab 1994 01 01 juniors women tab 1994 01 01 A Category to Birthdate birthdate 01 01 1962 01 01 2001 01 01 2002 01 01 2003 AEN so AthleticsManager Manual 2015v1 5 7 5 8 5 9 Inspect the Feedback After you clicked on Import in the previous window the text file is processed and you are presented with some feedback Note that no changes have been written in AthleticsManagers database yet You could copy the feedback to the clipboard paste it in a file and manually inspect if you need to do some changes to your database before executing the import Or you can use the feedback windows provided by AthleticsManagers import feature Feedback on the Athletes You can see the number of new athletes yellow background and the number
56. lace it on top or at the bottom of the application e The events manager is a panel that automatically adapts itself to fit in the leftover space not used by the other panels As a result it cannot directly be moved around First name Name Start ID Daniel Brown 144 George Collins 522 Figure Possible point for dragging the athlete s panel Figure Possible locations of a regular panel blue and green Figure Dragging the superuser bar i LITT 24 AthleticsManager Manual 2015v1 Wiw wW Geet pa Mari m tow astin 200m w TIETE Oar hd ose ney Gn E ve DOI m meven Honea LID PM DE EN OT LO PR bee Figure Possible location of the events manager Another possibility of modifying the look of the user interface is by hiding showing certain columns AthleticsManager is host to a lot of tables which might cause a bit of a visual data overflow If that is the case you can right click the header of a column and choose which columns you want to have shown checked or hidden unchecked Heat Team Start ID KAKS ESES ESES ESES Figure Possible columns in the Start lists tab Mad ss AthleticsManager Manual 2015v1 4 AthleticsManager Preliminary administration Before you start entering results a lot of properties need to be set When using model meets these properties should be correctly set in advance No harm on checking up though The meet properties are specific opt
57. leticsManager consists of 5 main interface elements the superuser bar the athlete s panel the events panel the team s panel and the events manager Superuser bar Athletes Events manager panel Events panel Figure Elements of the AthleticsManager interface Attention The interface might be set up differently on your system but all the displayed interface elements are present 1 5 Printing settings Throughout the application are buttons to print the corresponding list usually next to or below the button You can print through the menu File gt Print or by clicking on the different print icons in the different panels A special printing dialogue opens up with a list of settings specifically for AthleticsManager Depending on the content that is to be printed and your print order the listed settings will vary Brite CS Step 1 Choose a template wese E woelinge Step 2 Choose settings Round Heat lt all gt Step 3 Choose your output devices Save to this file ter Women_results odt Printer Number of copies The software wil always first create a file and then print this file Figure Example of a printing dialogue Kaas AthleticsManager Manual 2015v1 Template The printing template that you wish to use for this print You can create print templates yourself if you have background knowledge of AthleticsManager and LibreOffice We have hidden this function behind a password to avoid
58. licking on the pencil in the right most column Note that no events are created manually so ifthere are events without a match the participants will not be created the athletes however will be created You will probably want all events to exist in your database before you do the import Gr Feedback on import athletes dubs events competition teams number of new events 1 number of existing events 63 name number of participants t 8 onen OP 400 meter Jongens 6 4 4x100 meter Meisjes 19 8 1500 meter Jongens 10 1500 meter Meisjes 9 Hoogspringen Jongens Kogelstoten Jongens 8 Polsstokspringen Jongens 9 Verspringen Jongens 10 800 meter Jongens P BESIN SS SS SS SN 5 11 Feedback on the Competition Teams The feedback of the competition teams is equal to that of the clubs you have all chances to create new teams force matches All competition teams without match will be created automatically for you in the competition you are currently working in Feedback on import 2 athletes dubs events competition teams number of existing competition teams 12 name abbreviation group number of athletes toimport 4 2 me mw 2 2 LOO Jongens 134 E 3 LOO Meisjes 74 P 4 VABCO Meisjes 62 F 5 VABCO Jongens 70 Pa 6 DEIN Meisjes 39 Pa 7 DEIN Jongens 41 SS 8 UER Meisjes 69 P 9 LER Jongen
59. manage the meet but cannot change any global settings beginner user Can only change results Table Description of user profiles These three user profiles are always available and cannot be removed The password of the logged in user can be modified through the info window in the AEN gt gt AthleticsManager Manual 2015v1 3 2 3 3 2 4 menu Help gt About It is recommended to change all default passwords Profiles and their passwords are saved when making a backup The superuser can add new and modify existing user profiles through the Users window More info about this can be found in the chapter 7 6 User profiles Server AthleticsManager Server Kim 0 5 co x Profile superuser v superuser f Password advanced user beginner user Language SS engis TimeTronics Save build 201502191 Bi copyright 2015 TimeTronics ok Cancel _ advanced Advanced If you click on advanced you will see info at the print path This means that all your settings are ok to print from the Client If you see an empty field please go to the complete manual to get this setting properly done AthleticsManager Server Kim 0 5co v TimeTronics superuser v f build 201502041 m copyright 2015 TimeTronics Ox Oee Print command 3 4 program soffice exe pt 2 1 C Login settings Database Login Paswoord If you click on ok you will see the standard sta
60. members e The category of an event is adjustable per event and makes sure that participants can only participate under certain categories Only for the permitted categories in other words the categories of an event points are calculated e The category of a participation below referred to as participation category is the category that is used to process the participation in an event With this terminology in mind you can get started with participation administration 4 3 1 Creating athletes You can create new athletes in the athlete s panel On top of the panel you see different buttons to create or modify athletes The plus button on the left hand AEN 37 AthleticsManager Manual 2015v1 side can be used to create new athletes If you click hereupon you will open a new window with three tabs General This competition and Personal bests The General tab contains three parts General Licenses and License details General This competition General First name Middle name Last name New athlete Gender Men C Women Nationality Belgium Date of birth 01 jan 2000 Licences Figure Tab New athlete General General First name Middle name Name The first name possible middle name s and last name of the athlete General Gender The gender of the athlete General Nationality The nationality of the athlete General Date of birth The date of birth of the athlete Licens
61. mistakes If you are interested in this option please send a contact request to info timetronics be If you have a license which is part of a national purchase organised by your federation please contact your federation helpdesk Enable Show all templates to display all installed printing templates not just the compatible ones Settings Round Select the round you wish to print or lt all gt for all of them Settings Heat Select the heat you wish to print or lt all gt for all of them Settings Session Select the session you wish to print or lt all gt for all of them Settings Sort by Select the field by which you would like to sort This function is only visible if you give the print order through the menu File gt Print If you print by using the print icons in the different windows you will not have this possibility Save to this file The location where the printing file will be saved During printing the data will be filled in at the correct fields in the print template which results in a new file This file will be saved on the location you indicate here ADVANTAGE If desired you can use this Opendoc file to make late changes to the layout by adding or removing or changing some elements before you send this file to the printer Just open the file in Openoffice or Libreoffice make the changes and print the modified file Printer A list of the selected printers to which you would like to send the print ord
62. n Click to use red or to not use grey a lane e Heat composition Method The way how the composition will be executed There are two possible methods by default This list can be expanded by the personal methods of your federation e Heat composition Parameter A possible parameter that can be included in the heat composition method e Heat composition Time for each heat An estimated duration per heat With this the start time of every heat is automatically adjusted to the time of the last added heat increased by the duration that is entered For the first added heat the start time of the round is used e Qualification Method The way how the qualifications can be calculated by the AMsoftware There is one possible method by default This list can be expanded by the personal methods of your federation On place on time lt not assigned gt First on place then on time The given parameters for this method are the number of participations that are qualified on place and next the number on time separated by a semicolon e Qualification Parameter A parameter that has to be given with the chosen qualification method mentioned above For example 2 3 In this case every 1 and 2 athlete of AEN ze AthleticsManager Manual 2015v1 4 3 each heat will be qualified as well as 3 other athletes that have the fastest time over all heats This parameter is used for track events e Point calculati
63. n the grey zone 4 1 2 Sessions For big meets it is a pain to search a single event in the list of all the events of all days and all categories That is why the concept of sessions was introduced in AthleticsManager Essentially sessions are nothing more than logical subdivisions of the events of a meet They have no influence whatsoever on the point calculation Some examples on how you can classify events into sessions e A meet for men and women can be classified into two sessions Men and Women e A meet that lasts two days can be classified into two sessions Competition Day 1 and Competition Day 2 e A meet for two categories e g Masters and Juniors can be classified into two sessions and e A meet that lasts two days for two categories ex Masters and Juniors and divided by gender men and women can be classified into eight sessions AEN gt 7 AthleticsManager Manual 2015v1 The manner in which you wish or do not wish to use sessions is entirely up to you The model meets already have some sessions sets which we think will be the most useful for the average user experience and for that meet a AM Diamond League Meeting Y General Sessions Callrooms Teams Defaultsettings Advanced Sessions Session info Men Name Men Women Date 5 25 2013 M Time 12 00 00 LOx_ cance Bao SS eee Figure Modifying the sessions of an even
64. nager Manual 2015v1 You can also add a note to a performance for extra information concerning this performance This is useful in case of pointing to a specific rule for a disqualification for example To add a note right click and choose Add a note Fill in the note text and click OK The note will appear in the tool tip of that performance It can sometimes occur that the points are not immediately calculated You can then click on the button on the top right with a green turning arrow to recalculate the points 6 1 1 6 1 2 6 1 3 6 1 4 6 1 5 Adding wind measurement If you do a wind measurement by using a wind measurer e g WindSpeed you can import the results of it into Ath eticsManager This could be useful if you want to show whether the wind velocity could have influenced the final results or not If you import the results into AthleticsManager the results will be shown in a separate column named Wind measurement This column is hidden by default but can be shown by right clicking on the column heading and choosing Wind measurement The format is meter per second Entering hand times When hand times have been used for the results instead of electronic times then they have to be filled in in the separate column Hand timing This is necessary for the application to adjust the points calculation for hand times The column is hidden by default but can be shown by right clicking on the column heading and choosing
65. nic times are now exported to AthleticsManager Competitie Junioren C D Poule 57 Wedstrijd 3 23 juni 2012 A064601 60 meter Meisjes D heat 1 Cancel AOBA FD ED meter Meisjes D heat 2 ADE4603 60 meter Meisjes D heat 3 A064304 60 meter Meizjes D heat 4 Link 4065001 100 meter Jongens C heat 1 40651 02 100 meter Jongens C heat 2 A065203 100 meter Jongens C heat 3 Figure Dialogue window to import an AthleticsManager heat into MacFinish LLL 75 AthleticsManager Manual 2015v1 When you had an opened AthleticsManager Client you will first see a notification in the MacFinish panel that the electronic times are available These will then be processed in a few seconds in the according heat eve AthleticsManager Bestand Venster Taal Resultaten Startlijsten Dee 100 meter Jongens 7 Inemers Eigenschappen Bestand Venster serie 1 serie 2 serie 3 Taal Resultaten Startlijsten Deelnemers 100 meter Jongens C B Windmeting 0 0m s a Naam van Veen Sander Hilz Jacob Daris Mark Voermans Bas Brinkman Luc Startnr 248 313 236 242 245 Licentie 696554 600461 575176 531202 605396 Laan Plaats Prestatie 3 4 5 6 7 0 GIS ele 0 50 18 Indiv Pnt PloegPnt Ploeg Hellas Utrecht JC Jongens C PAC Team 2 JC Jongens Q PAC Team 1 JC Jongens O PAC Team 1 JC Jongens O
66. ning field To directly send electronic times from MacFinish you need at last MacFinish version 6 x 7 x or 8 x Set up The diagram below explains how the communication works between the different pieces of software and how your set up has to be The COM connection works through a serial connection the UDP connections work through a network There are various set ups possible you can install all software on one system or you can install the different software parts on different systems according to your preference COM AthleticsManager Serial Link UDP AthleticsManager Server UDP AthleticsManager Client Figure The required connections for the link When you want to use MacFinish 6 x you first start AthleticsManager Serial Link you choose a desired AthleticsManager Server and the COM port you want to use TimeTronics Licensed to Test AM Serial link 3268859108 MF 000 002 001 Valid until 31 07 2012 copyright 2012 TimeTronics About Ot build 201207121 oe Figure Use AthleticsManager Serial Link to connect with MacFinish 6 x AEN 74 AthleticsManager Manual 2015v1 The use of the electronic timing program is not discussed here You can find an overview of how the communication works in MacFinish 7 x and MacFinish 8 x via the direct link For the MacFinish 6 x it is the same process but then you select Hytek compatible as meetmanager Setting up MacFinish for use with AthleticsManage
67. nt time planned 4 2 1 General When you add a new event or you modify an existing event a window with two tab pages will open The event properties This window consists of two tab pages General and Rounds The General tab applies for all types of events and contains general settings for this event AEN 33 AthleticsManager Manual 2015v1 4 2 2 RB _ 2000m steeple 0 914m mt mmm ee ee General Rounds Name 2000m steeple 0 9 14m Abbreviation Info Type J show all 2000m steeple 0 9 14m id Categories show all io MO zj LO B This list should contain all categories which are allowed to perticipete in this event Use the choicelist and the Add and Delete butions on tap to edit this list of categories Ox G ome Ela Figure General properties of an event e Name The name of the event Required e Abbreviation The abbreviation of the event e Info An info field for the event This field can contain for example a definition of the event e Type The event type This list contains all event types that are determined in section 7 1 Event types Required e Categories The categories which this event is meant for This way incorrect participations can be noticed more quickly When no categories are listed then all the categories are permitted Use the check boxes on the left of the combo box to filter the listed categories Note
68. of athletes the import feature found a match for white background If you believe this feedback is not correct you need to cancel the import modify your text file or your AthleticsManager database and restart the import athletes dubs events competition teams number of existing athletes 527 wo N an un b va N Ha 5 ALLL LLL LE Feedback on the Clubs In the feedback on the clubs you can also see the number of new and already existing clubs But here you can also force a match change a match or even create the new club manually by clicking on the pencil in the right most column The new teams will be created for you automatically The federation of the club will be the same as the federation of your current competition Feedback on import Bal x dubs events competition teams number of existing teams 133 name abbreviation number of athletes to import 4 SPDO 19 Av34 28 AV Phoenix PHNX AV Lycurgus Prins Hendrik AV Sparta Atledo wo N o un QI N AV 56 5 AV Olympus 70 OL70 TT B copy fee deboer O anche mear othe moot AEN 51 INA AthleticsManager Manual 2015v1 5 10 Feedback on the Events You will see the number of events which AthleticsManager could not match and the number of events matched correctly You can force a match or even create new events by c
69. oint calculation Method IAAF JUMP z Onew Delete limport Mexport se rch Event type Category Parameter 1 Parameter 2 Parameter 3 High Jump outdoor High Jump outdoor High Jump outdoor Minimes G 1 75 J 1 348 Cadets G Scolaires G High Jump outdoor High Jump n outdoor Juniors H Benjamins G High Jump outdoor Seniors H High Jump outdoor M35 High Jump outdoor High Jump M40 outdoor M5 High Jump outdoor High Jum M50 Figure Point Calculation Window E ss AthleticsManager Manual 2015v1 1 5 7 6 e Event type The event type to which these rules should apply e Category The category to which these rules should apply e Parameter N The parameter values which will be entered in the internal pointcalculation algorithms Correction factors The correction factors are defined in this window The correction factors are grouped by federation The correction factors are optionally used in the pointcalculation formula For an extensive description of correction factors see section 6 2 Point calculation Federation Ligue Belge Francophone d Athl tisme a l sd New Delete El Import El Export search Eventtype Correction factor 60 meter outdoor 60 meter outdoor 60 meter outdoor 60 meter outdoor 60 meter outdoor 60 meter outdoor 60 meter outdoor 60 meter outdoor 60 meter outdoor
70. on Method The method for individual point calculation There are four possible methods by default This list can be expanded by the personal methods of your federation IPC IAAF RACE IAAF JUMP IAAF THROW lt not assigned gt e Point calculation Apply A list of the categories for which a correction factor should be applied to the performance which will then be processed by the point calculation formula to form the total amount of points The role of the correction factor in the point calculation formula is explained in subsection 6 2 1 Individual points Participations In this section it is important to make a difference between an athlete a participant and a participation e An athlete is the person as he she is stored in the database e A participant is an athlete who takes part in the meet e A participation is a link between the participant s and an event of the meet Usually this is a single participation so a participation is 1 participant Incase of relays this is a multiple participation for example 4 participants is 1 participation Also the difference between a category of an athlete team event and participation is important Depending on the event type check ups happen based on either the date of birth or the year of birth e The category of an athlete depends on his her age e The category of a team is adjustable per team and is especially for automatic addition of athletes as
71. owing participation categories athlete participates as a junior e Juniors D athlete participates as a i pupil A athlete participates as a junior D athlete A Senior athlete participates as Senior invalid category no points will be calculated In the Participants tab you see the categories in which the athletes participate The font colour shows you the validity of the participation category White Athlete participates in his own category e Yellow Athlete participates in another higher age category e Red Athlete participates in an invalid lower age category The participation category can always manually be overwritten e Right click on the participation category you would like to modify e Goto the menu Category and select the valid participation category The categories listed are the categories of the event Attention If a participation category is not accepted and so marked in red no points will be calculated for that participation Heat composition The heat group composition can be done in the Start lists tab of an opened event An automatic heat group composition is based on the options that are set in the properties of an event the round in question more specifically Just click on the Create Heats button If any heats or groups have already been created the application will ask you to overwrite these Manually creating or deleting heats groups can be desirable This c
72. pointing below or to the right not turning If the arrow pointing below is visible then the vertical entry is active If the arrow pointing to the right is visible then the horizontal entry is active Entering multiple distance attempts Note Make sure that for this you are in the Enter all attempts mode otherwise you cannot enter multiple attempts You can find the attempts at the right in the list with results It is possible that you first have to scroll to the right The number of attempts that is shown here can be modified in the round properties on the right side of the tab in the opened Event gt Rounds gt Field event The best attempt will automatically be filled in in the Performance field You have three possible values for entering the performance of an attempt plus possibly an entry field for wind measurement depending on the event type Possible values are metric values X or e The metric performance is the obtained distance in meter to be entered with numeric keys 0 up to 9 and if necessary a decimal differentiator J or rd e The X stands for fail and has to be entered by using the corresponding button or the shortcut keys X or e The stands for pass and has to be entered by using the corresponding button or the shortcut key AEN so AthleticsManager Manual 2015v1 6 2 6 1 9 6 1 10 6 2 1 6 2 2 Entering multiple height attempts Note Mak
73. points for a team Point calculation Composition of series Race events TAAF RACE z Method liaaf seeding method X Throwing field events IAAF THROW v Maximum participants for each heat Jump field events IAAF JUMP id anes straight 8 Figure Default settings for new events 4 1 6 Advanced Thetab Advanced contains some various options that are applicable to the meet General Sessions Callrooms Teams Defaultsettings Advanced Maximal number of partidpants for each team in whole competition 0 in only one event 0 Maximal number of events for each participant 0 Default print format for the participant name name r first name adjust all participant names to this format Format of name of an event event round Maximal hight of a photo finish image 1000px scale large photos Friend federations 5 Ligue Belge Francophone d Athl tisme Vlaamse Atletiekliga Figure Advanced settings of the meet AEN 31 AthleticsManager Manual 2015v1 4 2 e Maximal number of participants for each team in whole competition Limiting value for the number of team members who can participate in the meet 0 for infinite e Maximal number of participants for each team in only one event Limiting value for the number of team members who can participate in one single event 0 for infinite e Maximal number of events for each par
74. putting your trust in TimeTronics products and services The authors AEN AthleticsManager Manual 2015v1 Index L ENLO MN een 6 1 1 BES BETREE EE ra pip nietde reed 6 1 2 Used TEFMINOIOOV ee 7 1 3 Scope of the application ee ee ER ER RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR RR ee 7 1 4 Overview of the interface elements iss EE EE EE ER RR RR RR RR RR RR EE EE EE EE Ee RR 8 1 5 PEINEING Set ce nenne 8 2 AthleticsManager Setup uuunuuuuununnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 10 2 1 System requirements eneen nennen 10 2 2 AthleticsManager installer oaeen eenen nennen eeen 10 2 2 1 pie EE OO OR OE E OE N OE es 10 2 2 2 Options of the AthleticsManager Installer ee RR RR RE EE EE EER RR Re 11 2 2 2 1 Choose Install Language EE EE EE RR RR Re ee Re RR RR RE EE EE EE ee Re 11 2 2 2 2 PieredulsitEs mammae E E E E eg EG 11 2 2 2 3 Choose Which Products to install oenen 11 2 2 2 3 1 AthleticsManager serveF ss ee ER RR RE EE EER ER ER RR Re ee RR RR RR EE EE Ee Re RR eneen 11 2 24 2 AthleticsManager client ES ER RE EG EG EG nern 11 2 2 2 4 Choose the extra features to install ooo 12 2 2 2 4 1 XCMLCieatOF EE EES NEE ES SE RE EE EG OER DEE DE GE DE OE GE GE SEG EE EE Ge ie 12 2 2 2 4 2 Serial to MacFinish OX nica nn ee GO GP OE 12 2 2 3 Installation Windows for AthleticsManager server
75. r First make sure that the AthleticsManager Server is running Start MacFinish and go to the menu File gt Preferences In the tab page Meetmanager you select the meetmanager AthleticsManager Two new fields will appear Server and Competition For Server you choose the name that you gave your AthleticsManager Server just like selecting in the AthleticsManager Client For Competition you choose the meet name where you want to work with E SEE ad Document Window Table General Scoreboard MacFinish Meetmanager Registration key Port Manager Select meetmanager Athletics Manager hd Settings Precision General Prefs eer i om Port none Manual Server 172 16 100 202 Competition Competitie Junioren C D Poule 57 Wedstrijd 3 23 v Figure The properties in MacFinish to use AthleticsManager Sending electronic times of MacFinish to AthleticsManager Start just like you usually work with MacFinish After you have made your photofinish image the import dialogue window will automatically appear on your screen If not you click on the menu Document gt Import Choose the heat that belongs to this photofinish image The participations are imported in MacFinish and the file name is automatically placed correctly Place in MacFinish the time lines on the correct locations so the electronic times are registered When all the times are registered you click in the menu on Document gt Export The electro
76. rtup screen of the AthleticsManager Client Modifying interface The interface of the client can be modified considerably by moving around panels By panel we mean a group of interface elements that are on one interface plane Examples are the athlete s panel the team s panel etc A panel can be moved around by dragging its title bar and scaled by dragging the borders of a panel Panels can also be grouped together by moving them over each other To switch grouped panels simply switch between their tabs below To split them you just have to drag a panel to another location AEN 23 AthleticsManager Manual 2015v1 Panels can be hidden and shown through the menu Window gt Panels and enabling show or disabling hide a panel The events manager and superuser bar are exceptions to this rule The events manager is always visible it takes up the leftover space and the superuser bar can only be made visible by right clicking on the menu bar and clicking Superuser It can be hidden the same way There are different kinds of panels each with their function and own way to move around e Most panels can be moved around by dragging the title bar of the panel and dragging the panel to a desired location in the interface e The superuser bar is a special panel that can be moved by holding it on the left hand side and then dragging it This panel can be placed everywhere in the application but we recommend you to p
77. rtussen geimplementeerd AEN 70 AthleticsManager Manual 2015v1 Appendix B Entering categories Example 1 Club AV1 sends out one mixed team of the Juniors category The meet contains only The correct composition will be Name AV1 Group Juniors Default club AV1 Default categories men e Juniors women Example 2 Club AV2 sends out two teams of the juniors category Men and women separately The meet contains only juniors The correct composition will be Name AV2 Group Juniors men Default club AV2 Default categories e Juniors men Name AV2 Group Juniors women Default club AV2 Default categories e Juniors women Example 3 Club AV3 sends out five teams of Juniors and Masters category Men and women separately Juniors women has two teams The meet contains both M sters and juniors The correct composition will be Name AV3 MM Group Masters men Default club AV3 Default categories e Masters men Name AV3 MW Group Masters women Default club AV3 Default categories e Masters women Name AV3 JDM Group Juniors men Default club AV3 Default categories e Juniors men AEN 7 AthleticsManager Manual 2015v1 Name AV3 JDWi Group Juniors women Default club AV3 Default categories e Juniors women Name AV3 JDW 2 Group Juniors women Default club AV3 Default categories e Juniors women AEN 72 AthleticsManager Manual 2015v1 App
78. s This should be set up correctly during installation but if this is not the case you can change this very easily right click an AthleticsManager Server Shortcut like one on your desktop and select Properties from the context menu The properties window appears Click on the Advanced button and check Run as administrator Press OK in all windows you have opened The client application works by simply choosing a server or a local database from the combo box Update this list by pressing F5 Running multiple clients is possible up to TOLLED AthleticsManager Manual 2015v1 a maximum that your license key allows These can then communicate with the server over a local area network 2 6 Uninstall You can use Windows default program management utility available in the control panel You have to search for the following programs AthleticsManager Server AthleticsManager Client AthleticsManager PostgresSQL Database Engine III AthleticsManager Manual 2015v1 3 AthleticsManager general info On your desktop you will find now different icons depending on the options you have chosen to install nn AM AN AthleticsM Athletics Server Client XML Creator 3 1 AthleticsManager Server 3 1 1 Start AthleticsManager server Click on the following icon to start the server AM AthleticsM Server The first initialization will take several minutes you will see different
79. s 113 P 10 GEEL Jongens 53 P 44 FEEL T E ac 2 5 12 Finally Execute the Import Just click on the button do the import and AthleticsManager will write all data to the database TimeTronics se AthleticsManager Manual 2015v1 5 13 Remark 1 relay teams 5 14 The name of the relay team and the order in the relay team are two possible content types for a column in the file A note for relay teams is that you don t need one line for one relay team but you need one line per athlete in the relay team An example for one relay team with 4 athletes licensenumber firstname lastname relay team name order in relay team event name 120483 Kristel Verbeke ACK3 2 4x100 meter dirls 120827 Karen Damen ACK3 4 4x100 meter dirls 100479 Kathleen Aerts ACK3 1 4x100 meter dirls 142473 Josje Huisman ACK3 3 4x100 meter girls Remark 2 Application note Inschrijven nl We would like to list some notes regarding the usage of export files from inschrijven nl as the source for importing into AthleticsManager a The output file from inschrijven nl is an Excel file xIs You will have to save it as a structured text file b The output file from inschrijven nl has no column for the lastname of an athlete C d Instead it is split into two columns labeled Tussenvoegsel and Achternaam You need to make an extra column and calculate the lastname E g in OO Calc or LibreOffice calc you could use the formula wh
80. s you the possibility to leave a gap between the numbers of two different teams clubs as spare numbers for later usage In case you have some late additional inscriptions of a certain team then these blank numbers will be assigned to these late inscriptions This way their numbers apply to the consecutive order of their team e Replace existing In case that some athletes already had a start ID for instance because you started a previous meet you can replace their numbers by new ones by checking the check box e Start at Start assigning ID numbers from a set number e Number of characters The number of characters that each ID number will contain In this case number 1 will be shown as 001 3 characters e Prefix Enter the characters that you want to show before of the ID number if desired e Suffix Enter the characters that you want to show after of the ID number if desired EED ss AthleticsManager Manual 2015v1 4 6 Taking along competition files You can easily make a backup of the competition by using AthleticsManager Server This is in fact a backup of the database Make sure that the database service is activated before making or loading a backup Click in the Athletics Manager Server on Make a backup of the current meet select the location and choose a file name You can for example copy this file to a safe location on your network or on a USB flash drive To work again with your backup for example on
81. t e Sessions A list of sessions for this meet You can add and remove sessions using the buttons below the list e Session info Name The name of the selected session Do not leave this empty Required e Session info Date The date when this session is to start This can be useful for meets that last multiple days and you wish to subdivide the meet into sessions by day It is this value that will be used in the printing templates Required e Session info Time The time when this session is to start This can be useful to subdivide the meet into the morning the afternoon the evening Required Note Keep an eye out that there are no sessions with an empty name in your session list You may recognize them by trying to click the entry right below your lowest session If an empty field gets selected remove it Empty vertical spaces between sessions also indicate empty named sessions Although empty named sessions work just fine they may be confusing in your interface 4 1 3 Call rooms 3 1 3 Call rooms An optional for now purely administrative function in AthleticsManager is the use of call rooms Before an event officially starts an athlete can report to a call AEN ze AthleticsManager Manual 2015v1 room In future versions of AthleticsManager this data can probably be exported to an external display device like a screen so competitors know where to report B JAM Diamond League Me
82. t of seconds integer that has to be measured for the wind measurement Mostly this is one of these values 5 10 or 13 Precision Specifies the accuracy decimal of the performance Possible values are 1 integer 10 one tenth 100 one hundredth 1 000 one thousandth and 10 000 one ten thousandth Type of field event Specifies the type of field event for this event type Possible values are no field event H horizontal field event and V vertical field event Correction for manual timing The value that is added to the entered hand times to be used in the point calculation Number of athletes The number of athletes that works together to accomplish a performance This is by default 1 with a relay event this is usually 4 Implement The weight factor that has to be used in the calculation in kilogram The weight of the goods with throwing events is of importance here Decimal values are possible Number of events for combined events The number of events integer that this combined events eventtype contains Only applicable to combined events eventtypes List of field events Semicolon separated list of event types that will be used as events for this combined events eventtype Only applicable to combined events eventtypes By double clicking on the corresponding field in the List of field events column or Number of events for combined events you open a new window in which you can create new or modify existing com
83. the default abbreviation will be used Sort Specifies the method by which performances should be sorted Possible values are false descending or true ascending Name The name translated into language for this event type Abbreviation T The abbreviation translated into language for this event type TES c AthleticsManager Manual 2015v1 7 2 Categories The categories are defined in this window The categories are grouped by federation There has to be a separate category per gender so for one age category there will always be two instances For example Masters men and i Federation Vlaamse Atletiekliga Name Abbreviation Gender Minimumtype Minimumage Maximumtype Maximumage Class National code ben benjongens M D 7 Y 9 B ben meisjes W D 7 9 pupjongens M 10 11 pup meisjes 10 11 WwW minjongens M 12 13 WwW min meisjes 12 13 ac mannen 14 0 ac vrouwen 14 0 cad jongens 14 15 cad meisjes 14 sch jongens 16 sch meisjes W 16 Figure Manipulate the categories in the window Categories Name The name of the category Abbreviation The abbreviation of the category Gender The gender of the category Possible values are M for masculine and W for feminine Minimum maximal type The type that is used to check the age limit for minimum maximum Possible values are N no minimum maximum limit D limit control by date of birth or Y limit
84. the layout dropdown list In this case Most common used IAAF setting will be used TimeTronics Name AthleticsManager Server Kim Licensecode Database engine started 05 0 1 o 1 0 2 02 0 1 License HID 4149665897 Web service running 9 com Database actions _ make a backup of the current meet load an earlier copy of a meet __ F load a model competition copyright 2015 TimeTronics Layout other v C automatic backup Interval 10minutes Aj Number 1 Location C Users kim AppData Local Temp al d dr Http proxy port 0 database PostgreSQL location anager PostgreSQL Database Engine EN vo AthleticsManager Manual 2015v1 3 1 5 Database actions 3 1 5 1 2 1 5 2 3 1 5 3 Name AthleticsManager Server Kim Time Ti ronics Licensecode License HID 4149665397 f Database engine started 0 5 61 0 1 02 0 2 0 1 Web service running com Database action H make a backup of the current meet load an earlier copy of a meet Pa load a model competition copyright 2015 Timeo build 201502191 3 Close _ advanced Make a backup of current meet Using the AthleticsManager Server you can make backups of the meet s database These backups can then later be restored in this or another AthleticsManager Server The Undo bu
85. ticipant Limiting value for the number of events in which one participant can take part 0 for infinite e Default print format for the participant name When adding athletes as participants their displayed name is adjusted to this size for print outs etc Click on the buttons to switch between variables Use the text fields to modify the separations space commas etc Competition events A meet consists of multiple events With events there is a difference between a single event for example multiple rounds and combined events consisting of multiple events where the rounds are individual events The figure here below shows how this works internally in AthleticsManager This is to let the database function more optimally Events 2 la amp Name Event time planned 4 x 100 meters 2 relay Women 2 00 00 PM Pole vault 1 20 00 PM Women Triple jump Men 2 35 00 PM Figure List of events in the Events panel You can find the events of the meet in the events panel which is always present in the interface The buttons on the left hand side in the events panel are used to modify the events Their functions should speak for themselves New event Event properties Open event in the event administrator Delete event Print list of events Next to this you also have the meet buttons which we have already discussed in a previous chapter The table that stands underneath this consists a lot of columns An
86. to an event AEN 29 AthleticsManager Manual 2015v1 General Sessions Call rooms Teams Default settings Advanced Groups Number of points in correct order if applicable for the selected method Bij gelike stand van deelnemers neem inden van toepassing bij de gekaren methode Bij gelijke punten van ploegen neem Teams Figure Change teams in a meet e Groups A list of groups for this meet You can add and delete groups by using the buttons at the bottom e Number of points in correct order The number of points that the teams get assigned according to place starting from the first place and separated by semicolons Example 12 11 10 9 8 e Incase of a tie take If there is a tie is it the maximum or the average of the points associated with these places that has to be used Example two teams both have the second place will then either 11 maximum or 10 5 average points be used e Teams A list of teams for this meet You can add or delete teams by using the buttons at the bottom e Team info Name The name of the concerning team e Team info Abbreviation The abbreviation that is given to this team e Team info Info Extra field where you can add information about the team for example a definition of the team e Team info Code Identification code for for example heat classification This is used to pass parameters to methods that require these e Team info
87. tton the one with the turning arrow restores the database to the status just before the last restored database So if you were using My competition v1 amb first and then restore My competition v2 amb possibly make some changes and press the Undo button the database will be back to right before you loaded My competition v2 amb so the database will contain My competition vi amb again Load an earlier copy of a meet With this functionality you can load the backup meet database of the previous step Load a model competition 3 1 5 3 1 Load a model competition with server layout federation You will get a choice of model competitions which are specially defined by for your federation Please choose the right competition you want to prepare LLL 20 AthleticsManager Manual 2015v1 3 1 5 3 2 Load a model competition with server layout others To start a new competition you have to load a model competition The list of model competition you can choose from is depending on the Layout you have selected under advanced If you have chosen general than you will get 2 options Select a type of meet from the list International meet with IPC International meet O You can chose International meet in case you do not IPC Paralympics You will get a warning message If you want to start a new meet you can click yes If not please make first a backup of your meeting before continuing
88. uuunuunnnnnnunnnnnnnnnnnnnunnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 71 Appendix C Methods of heat COMPOSITION uuuuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 73 Appendix D Entering electronic times automatically uuuuuunnnunnnnnunnnnnnnnnnnnnnnnnnnnnn 74 Appendix E Formula for point calculation uuuuuuuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 77 TES AthleticsManager Manual 2015v1 1 Introduction The administration during an athletics meet can rapidly extend to immense proportions To simplify this a first version of the computer application MeetManager was developed in 1995 Meanwhile that application has been fully rewritten from the ground up and therefore renamed to AthleticsManager to make athletics administration even faster handier and more optimal for you the user This manual starts off by listing the different steps you have to carry out to prepare AthleticsManager for use in the field Next we take a look at preliminary administration in which you will learn how to set up correctly a meet and how to add events In the chapter after that you will learn how you can easily add competitors to the meet and how you can enter event results To prepare for these tasks the introduction chapter briefly shows you how AthleticsManager fits in between other TimeTronics products which terms are used in AthleticsManager and their meanings and to finalize a short overview of the main
89. wo possible methods by default This list can be expanded by the personal methods of your federation On place Team points are assigned according to the values in the field Amount of points in order and the chosen option for In case of TimeTronics 35 AthleticsManager Manual 2015v1 a tie take on the tab page Teams of the meet properties see 4 1 4 Teams On performance Team points are assigned according to the individual points based on the performance The possible correction factors are hereby also taken into account lt not assigned gt No team points will be assigned in other words team points are not in effect here e Field event Start height depending on event type The start height of high jump events This function is only visible for vertical length events Format 0 00m e Field event Interval depending on event type The default value for the interval of sequential heights This function is only visible for vertical length events Format 0 cm e Field event Number of attempts depending on event type The number of attempts that can be done for this event This function is only visible for events with multiple attempts e Heat composition Number of places The number of available places in a heat or group This is used for automatic heat or group composition e Heat composition Used lanes only events that make use of lanes Only the selected lanes are used in the heat compositio
90. y on the used terms English Description _ Collection of events Part of a meet in which competitors can participate Combined events Collection of track and field events H Collection of participants that compete to each other in 1 heat e g to eat oi ii eee divide participants over an event with limited lanes Collection of participants that compete to one another in 1 group e g to Group divide participants over a field event with limited places OR Collection of teams Organization of athletes OR grouping of athletes from 1 region Collection of athletes competing in this meet often based on clubs Purely logical grouping of events for easier event management sat Classification of an athlete OR classification of a participation OR gory classification restriction of an event Table used terminology description Scope of the application AthleticsManager is all about the management of a single meet through manipulation of its events and subdivision in sessions categories heats and teams The rectangle with the bold blue border in figure shows which athletics elements are managed in AthleticsManager structure _ AthleticsManage rz Competitions Sessions Events Combined events Categories Rounds Events Series Groups Figure Terminology and structure in AthleticsManager KT AthleticsManager Manual 2015v1 1 4 Overview of the interface elements The interface of Ath

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