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NOTICE OF THE EXTRA-ORDINARY GENERAL
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1. Wa tee tat dah en uel We being the member s of shares of the Ultracab India Limited hereby appoint T NaMe ih eme iarna EE SAA Tato o Ae E EE AIEEE TETTETETT Email ldi uraren naredne eai SIQNALUIE i cesses cere cent annarai or failing him her 2 Name edrat eee Sideae stein deedie he Address ities eight ean N Ee E EEE Socal aces oestecs Signature isir ee ea eee eae as my our proxy to attend and vote on a poll for me us and on my our behalf at the Extra Ordinary General Meeting of the Company to be held on 18 June 2015 at Corporate Office Survey No 262 B h Galaxy Bearings Ltd Shapar Veraval Dist Rajkot 360024 and at any adjournment thereof in respect of such resolutions set out in the Notice convening the meeting as are indicated below Affix Revenue Stamp Signature of shareholder Signature of Proxy holder s Notes 1 This form of proxy in order to be effective should be duly completed and deposited at the Registered Office of the Company not less than 48 hours before the commencement of the Meeting 2 Aperson can act as proxy on behalf of Members up to and not exceeding fifty and holding in the aggregate not more than ten percent of the total share capital of the Company Further a Member holding more than ten percent of the total share capital of the Bank carrying voting rights may appoint a single person as proxy and such person shall not act as proxy for any other person or Member
2. No xii above to cast vote VI In case of any queries you may refer the Frequently Asked Questions FAQs for Mem bers and remote e voting user manual for Members available at the downloads section of_ www evoting nsdl com or call on toll free no 1800 222 990 Vil If you are already registered with NSDL for remote e voting then you can use your existing user ID and password PIN for casting your vote VIII You can also update your mobile number and e mail id in the user profile details of the folio which may be used for sending future communication s IX The voting rights of members shall be in proportion to their shares of the paid up equity share capital of the Company as on the cut off date of 11 June 2015 X Any person who acquires shares of the Company and become member of the Company after dispatch of the notice and holding shares as of the cut off date i e 11 June 2015 may obtain the login ID and password by sending a request at evoting nsdl co in or Issuer RTA However if you are already registered with NSDL for remote e voting then you can use your existing user ID and password for casting your vote If you forgot your password you can reset your password by using Forgot User Details Password option available on www evoting nsdl com or contact NSDL at the following toll free no 1800 222 990 XI A member may participate in the AGM even after exercising his right to vote through remote e voting but shall not
3. ULTRACAB INDIA LIMITED ULT RAC AB SURVAY NO 262 B H GALAXY BEARINGS LTD SHAPAR VERAVAL DIST RAJKOT 360024 WIRES amp CABLES Ph No 91 2827 253122 23 An Iso 9001 2008 Certified Company Web www ultracab in Email info ultracab in CIN L31300GJ2007PLC052394 NOTICE OF THE EXTRA ORDINARY GENERAL MEETING OF THE SHARE HOLDERS NOTICE IS HEREBY GIVEN THAT AN EXTRA ORDINARY GENERAL MEETING OF THE SHAREHOLDERS OF THE COMPANY WILL BE HELD ON 18TH JUNE 2015 AT REGISTERED OFFICE OF THE COMPANY AT SURVEY NO 262 BEHIND GALAXY BEARING LIMITED SHAPAR VERAVAL DIST RAJKOT 360024 GUJARAT INDIA AT 11 00 A M TO TRANSECT THE FOLLOWING BUSINESS SPECIAL BUSINESS 1 Ratification and approval of the details of Explanatory statement previously send with notice of Extra Ordinary General Meeting dated 11 March 2015 To consider and if thought fit to pass with or without modification s the following resolution as a Special Resolution RESOVLED THAT the following ratification is approved and taken as incorporated in original explanatory statement issued with Notice of Extra Ordinary General Meeting issued on 11 03 2015 regarding the Issue of Equity shares of 468000 Four Lacs Sixty Eight Thousand to Proposed allottee on Preferential basis disclose the identity of the natural person who are ultimate beneficiary owner of the shares of the proposed allottee and or who ultimately control the proposed allotte
4. ULTRACAB INDIA LIMITED SURVEY NO 262 B H GALAXY BEARINGS LTD SHAPAR VERAVAL DIST RAJKOT 360 024 CIN L31300GJ2007PLC052394 Tel No 02827 253122 23 EXTRA ORDINARY GENERAL MEETING Please fill this attendance slip and hand it over at the entrance of the venue of the meeting DP Id No Client Id No Regd Folio No Name and Address No of Shares held hereby record my presence at the Extra Ordinary General Meeting of Ultracab India Limited on 18 June 2015 At Corporate Office Survey No 262 B h Galaxy Bearings Ltd Shapar Veraval Dist Rajkot 360024 Applicable to members holding shares in electronic form Signature of the Member Proxy
5. be allowed to vote again at the EGM XII A person whose name is recorded in the register of members or in the register of beneficial owners maintained by the depositories as on the cut off date only shall be entitled to avail the facility of remote e voting as well as voting at the AGM through ballot paper XIII M s Piyush Jethva Practicing Company Secretaries FCS 6377 has been appointed for as the Scrutinizer for providing facility to the members of the Company to scrutinize the voting and remote e voting process in a fair and transparent manner XIV The Chairman shall at the EGM at the end of discussion on the resolutions on which voting is to be held allow voting with the assistance of scrutinizer by use of Ballot Paper for all those members who are present at the EGM but have not cast their votes by availing the remote e voting facility XV The Scrutinizer shall after the conclusion of voting at the general meeting will first count the votes cast at the meeting and thereafter unblock the votes cast through remote e voting in the presence of at least two witnesses not in the employment of the Company and shall make not later than three days of the conclusion of the EGM a consolidated scrutinizer s report of the total votes cast in favour or against if any to the Chairman or a person authorized by him in writing who shall countersign the same and declare the result of the voting forthwith XVI The Results declared alo
6. e in respect of the proposed allottee as a Naranbhai L Vaghasiya HUF Category Non Promoter Naranbhai L Vaghasiya Karta b Vashantbhai L Vaghasiya HUF Category Non Promoter Vasantbhai L Vaghasiya Karta By Order of the Board For ULTRACAB INDIA LIMITED Place Rajkot Sd Mr Nitesh Vaghasiya Managing Director NOTES 1 2 3 4 5 6 7 8 9 A MEMBER ENTITLED TO ATTEND AND VOTE IN THE ABOVE MEETING IS ENTITLED TO APPOINT ONE OR MORE PROXIES TO ATTEND AND ON A POLL TO VOTE INSTEAD OF HIMSELF PROXY NEED NOT BE A MEMBER PROXIES IN ORDER TO BE EFFECTIVE SHOULD BE LODGED WITH THE COMPANY AT THE REGISTERED OFFICE OF THE COMPANY AT LEAST 48 HOURS BEFORE THE COMMENCEMEN OF THE MEETING The Explanatory Statement as required under Section 102 of the Companies Act 2013 in re spect of item is annexed hereto The Notice is being sent to all the members whose names appear in the Register of Mem ber as on 15 May 2015 The Notice of the meeting is also posted in the website of the Company i e www ultracab in Corporate Members intending to send their Authorized Representative to attend the Meeting are requested to send a certified true copy of the Board Resolution authorizing their repre sentative to attend and vote on their behalf at the meeting A blank proxy form is enclosed The proxy form duly stamped and executed should be de posited at office of the Share Transfer Age
7. eting through ballot paper lll The members who have cast their vote by remote e voting prior to the EGM may also at tend the EGM but shall not be entitled to cast their vote again IV The remote e voting period commences on 15 June 2015 9 00 am and ends on 17 June 2015 5 00 pm During this period members of the Company holding shares either in physical form or in dematerialized form as on the cut off date of 11 June 2015 may cast their vote by remote e voting The remote e voting module shall be disabled by NSDL for voting thereafter Once the vote on a resolution is cast by the member the member shall not be allowed to change it subsequently V The process and manner for remote e voting are as under A In case a Member receives an email from NSDL for members whose email IDs are registered with the Company Depository Participants s 1 Open email and open PDF file viz remote e voting pdf with your Client ID or Folio No as password The said PDF file contains your user ID and password PIN for remote e voting Please note that the password is an initial password Il Launch internet browser by typing the following URL https www evoting nsdl com Ill Click on Shareholder Login IV Put user ID and password as initial password PIN noted in step i above Click Login V Password change menu appears Change the password PIN with new pass word of your choice with minimum 8 digits characters or c
8. lation 73 of Issue of Capital and Disclosure Requirements Regulations 2009 ICDR Regulations The missing details are put forward for the approval and ratification of original Explanatory statement issued with the notice dated 11 March 2015 After approval the details is deemed to incorporate in the original explanatory statement None of the promoters Key Managerial person or their relatives are interested in the resolution except the promoter and relative to whom share is allotted under the preferential allotment By Order of the Board For ULTRACAB INDIA LIMITED Place Rajkot Sd Date 18 05 2015 Mr Nitesh Vaghasiya Managing Director Form No MGT 11 PROXY FORM Pursuant to section 105 6 of the Companies Act 2013 and rule 19 3 of the Companies Management and Administration Rules 2014 ULTRACAB INDIA LIMITED SURVEY NO 262 B H GALAXY BEARINGS LTD SHAPAR VERAVAL DIST RAJKOT 360 024 CIN L31300GJ2007PLC052394 Tel No 02827 253122 23 Name of the member S 0 0ceceeeeeee cece eee e eee cece eee eee eee ea ea ea ee ee ee ee ee ee eee eee ea eaeensniees Registered address reni iver ade vad aya ieee Nanas ev ead ides ee As Emal We eis code vache cota chads tae ates a a te ease peewee ce afew a a ds eee Gana aie kines adda Folio Nol Client Gt ccigcccociey netreiy nae a te Eerie es cixia awe etal Pe e a aeaea DPD i ace eh tt 2 ek od Mh oe Sr tit oe a Na EASES ek ce i celebs
9. ll its Members to enable them to cast their votes electronically instead of cast 11 ing their vote at the meeting Please note that vote through electronic means is optional For this purpose the Company has entered into an agreement with the National Securities De pository Limited NSDL for facilitating e voting to enable the shareholders to cast their votes electronically The Procedure and instructions for the voting through electronic means are as follows E voting Voting through electronic means I In compliance with provisions of Section 108 of the Companies Act 2013 Rule 20 of the Companies Management and Administration Rules 2014 as amended by the Companies Management and Administration Amendment Rules 2015 and Clause 35B of the Listing Agreement the Company is pleased to provide members facility to exercise their right to vote on resolutions proposed to be considered at the Extra Ordinary General Meeting EGM by electronic means and the business may be transacted through e Voting Services The fa cility of casting the votes by the members using an electronic voting system from a place oth er than venue of the EGM remote e voting will be provided by National Securities Deposi tory Limited NSDL ll The facility for voting through ballot paper shall be made available at the EGM and the members attending the meeting who have not cast their vote by remote e voting shall be able to exercise their right at the me
10. ngwith the report of the Scrutinizer shall be placed on the website of the Company www ultracab in and on the website of NSDL immediately after the declaration of result by the Chairman or a person authorized by him in writing The results shall also be immediately forwarded to the BSE Limited Mumbai 12 All documents referred to in the accompanying Notice and the Explanatory Statement shall be open for inspection at the Registered Office of the Company during office hours on all working days except Sunday between 11 00 a m to 5 00 p m up to the date of declaration of the result of the Extra Ordinary General Meeting of the Company By Order of the Board For ULTRACAB INDIA LIMITED Sd Mr Nitesh Vaghasiya Managing Director Place Rajkot Date 18 05 2015 EXPLANTORY STATEMENT AS REQUIRED U S 102 OF THE COMPANIES ACT 2013 ITEM NO 1 The Company has issued Notice on 11 March 2015 for the Extra Ordinary General meeting held on 08 April 2015 with explanatory statement However afterward it came to know that some information which is required under Regulation 73 of Issue of Capital and Disclosure Requirements Regulations 2009 ICDR Regulations is missing in the explanatory statement attached with the notice The Share holder already approves the business i e preferential allotment of the Shares However it is duty of the Company to give full disclosure of the information regarding preferential allotment as per Regu
11. nt RTA at Bigshare Services Private Limited E 2 Ansa Industrial Estate Saki Vihar Road Saki Naka Andheri East Mumbai 400072 at least Forty Eight Hours before the time fixed for the commencement of the meeting Members are requested to notify change in the address if any in case of the shares held in electronic form to the concerned Depositories Participant quoting their ID No and in case of Physical shares to the RTA quoting their folio numbers Members Proxy holders are requested to produce at the entrance the attached admission slip for admission to the meeting hall Duplicate Admission slip will not be providing at the hall The Members who hold shares in Physical form are requested to intimate update the email address to the Company RTA while members holding shares in demat form can intimate up date their e mail address with their respective Depositories Participants The Board of Directors has appointed Mr Piyush Jethva Practicing Company Secretary Rajkot as the Scrutinizer for conducting the electronic voting E Voting process in accor dance with the law and in the fair and transparent manner and he has consented to act as such 10 The business set out in this Notice shall be conducted through e voting In compliance with the provision of section 108 of the Companies Act 2013 read with the Companies Manage ment and Administration Rules 2014 the company is pleased to offer e voting facility as an alternate to a
12. ombination thereof Note new password It is strongly recommended not to share your password with any other person and take utmost care to keep your password confiden tial VI Home page of remote e voting opens Click on remote e voting Active Voting Cycles VII Select EVEN of Ultracab India Limited VIII Now you are ready for remote e voting as Cast Vote page opens IX Cast your vote by selecting appropriate option and click on Submit and also Confirm when prompted X Upon confirmation the message Vote cast successfully will be displayed XI Once you have voted on the resolution you will not be allowed to modify your vote XII Institutional shareholders i e other than individuals HUF NRI etc are re quired to send scanned copy PDF JPG Format of the relevant Board Reso lution Authority letter etc together with attested specimen signature of the duly authorized signatory ies who are authorized to vote to the Scrutinizer through e mail to piyushjethva gmail com with a copy marked to evoting nsdl co in B In case a Member receives physical copy of the Notice of EGM for members whose email IDs are not registered with the Company Depository Participants s or requesting physical copy I Initial password is provided as below at the bottom of the Attendance Slip for the EGM EVEN Remote e voting Event Number USER ID PASSWORD P Il Please follow all steps from SI No ii to SI
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