Website User-guide Investigator - National Ethics Committee for
Contents
1. Change My Password Log Out Once logged in this webpage is available anywhere you are on the website by clicking on the User Home header tab On your User Home main page you have different action possible e You can access to your submissions by clicking on the Investigator link e The Archive link shows you how many past submissions you have In the above example there are 0 archived submissions By clicking on it you will also access to your archived submissions If you don t have any archived submissions this link is inactive e The Active link shows you how many active submissions you have In the above example there are 0 active submissions By clicking on it you will also access to your active submissions If you don t have any active submissions this link is inactive e You can submit anew proposal by clicking the New Submission link The My Account section allows you to edit your profile information to change your password or to log out 15 Cambodia Health Research Portal y User Manual for Investigator 11 2 Your submissions Home gt User gt Investigator gt Active Submissions Active Submissions ACTIVE ARCHIVE Title contains Submitted between Search Start a New Submission CLICK HERE to go to step one of the five step submission process This is the Submissions webpage of an Investigator When you log in you access2. New Submission Step 3 Uploading the Main Proposal File 1 START 2 ENTER PROPOSAL METADATA 3 UPLOAD MAIN PROPOSAL 4 UPLOAD SUPPLEMENTARY FILES 5 CONFIRMATION To upload a proposal for review complete the following steps 1 On this page click Browse or Choose File which opens a Choose File window for locating the file on the hard drive of your computer 2 Locate the file you wish to submit and highlight it 3 Click Open on the Choose File window which places the name of the file on this page 4 Click Upload on this page which uploads the file from the computer to the web site and renames it following the Cambodian Health Research Portal naming conventions 5 Once the submission is uploaded click Save and Continue at the bottom of this page Encountering difficulties Contact ERC System Admin for assistance Submission File No file uploaded You need to upload your main proposal for going to step 4 Translation in Khmer on mouse over Please follow the instructions on the screen in order to upload your file If no file has been uploaded the Save and continue button doesn t appear Submission File File name 1 1 1 MainProposal pdf Original file name My Main Proposal File pdf File size 10KB 2012 10 11 06 08 AM 7 Translation in Khmer on mouse over Once your file is uploaded you see it on the page At this step you can upload only one file You will be able to upload supplementary fil
3. access to all your information and to modify them your mail address View 1 new phone number password On the bottom of this right column is the notification section A notification is a short personal message addressed to you By clicking on the View link you access to all your notifications The message in brackets on the right of the link specifies the number of notifications you never read In the opposite example the user with the username investigator has 1 unread notification Cambodia Health Research Portal User Manual for Investigator KF Ere 1 2 Home Page Home gt Cambodia Health Research Portal Cambodia Health Research Portal Through this portal you may search ongoing research in Cambodia In addition this website serves as a submission platform for review of research proposals by National Ethics Committee for Health Aesearc w NECHA Announcements Title of the second announcement Short description of the second announcement Posted 2012 10 10 Title of the first announcement Short description of the first announcement Posted 2072 70 70 More Announcements This is the home page of the Cambodia Health Research Portal After a brief introducing message the Home page of the website shows the latest announcements made by the Ethics Review Committees Please click on the title of one of the announcements or on the More link to know more about it
4. directly to this webpage By default it shows your active submissions Are consider as active submissions e Your active proposals These proposals are drafts or have been submitted to an Ethics Review Committee and are waiting for a decision from it e Your approved proposals An Ethics Review Committee has approved these proposals and the research is ongoing e Your not approved proposals You can consult them before archiving them You can access to your archived submissions by clicking on the Archive link and coming back to your active submissions by clicking on the Active link In case of a lot of submissions you may search a submission by using the searching tool on the top of this page Type a keyword title and or frame your search by dates and launch your search by using the Search button You also have on this page a link to start a new submission 16 LEER f Kc Cambodia Health Research Portal User Manual for Investigator ll 2 a Active Proposals ACTIVE PROPOSALS Awaiting Decision Revise and Resubmit 2012 1 NIOPH 1 MP 2012 2 UHS 1 LPH 2012 3 NIOPH 2 BOK 2012 4 UHS 2 ATT 2012 5 NIOPH 3 NW 6 active submission s DATE OF SUBMISSION UNTITLED 2012 06 03 TITLE OF A SUBMITTED PROPOSAL WITHDRAW 2012 06 03 TITLE OF A PROPOSAL WITH AN INCOMPLETE STATUS Incomplete RESUBMIT WITHDRAW 2012 06 03 TITLE OF A PROPOSAL WITH A COMPLETE STATUS Complete WITHDRAW 2012 06
5. Bio statement E g department and rank Continnation Register as oy Denotes required field The usemame must contain only lowercase letters numbers and hyphens underscores The password must be at least 6 characters Joan Alce Smith JAS Your institution e g Simon Fraser University PRIVACY STATEMENT 4428 8 7 Uill Om a B 7 UZ Omg Send me a confirmation email including my usemame and password Investigator If you want to receive a confirmation email including you username and password please check the Confirmation box Translation in Khmer on mouse over Privacy Statement The names and email addresses entered in this site will be used exclusively for the stated purposes of this site and will not be made available for any other party If you plan to use the Cambodia Health Research Portal as an Investigator i e for submitting proposals please check the Investigator box 10 For finishing the submission please click on the Register button If you want to Cambodia Health Research Portal Cee cast C User Manual for Investigator leave this page without registering please click on the Cancel button I 4 b Forget your password Home gt Reset Password Reset Password For security reasons this system em
6. Decision Under Review gt G sS Eees Cambodia Health Research Portal User Manual for Investigator Source s of Monetary or Material Support These data concern your source s of monetary or material research support for your Source s of Monetary or Material Support Industry grant Agency grant Kingdom of Cambodia Ministry of Health grant Government grant non MoH University research grant Self funding Denotes required fied Yes If yes please specify Yes No If yes please specify Other s Add another agency No bomi Please specify the agency Yes O No Yes Please specify Yes O No Yes Yes If yes please specify No kemi No A No 4 Like the previous section depending of your answers some required fields may appear Click on the Save and continue button for saving your proposal and continuing this submission Like all the steps of the submission process once your proposal saved you can get back to it whenever you want If you want to leave this page without saving please click on the Cancel button 25 re Cambodia Health Research Portal asss User Manual for Investigator I1 3 c Step 3 Uploading the main proposal file In the third step of anew submission you must upload the main proposal file Home gt User gt Investigator gt Submissions gt
7. SUBMIT EXTENSION REQUEST Via this link you can submit an extension request in the form of a letter addressed to the concerned Ethics Review Committee 19 Cambodia Health Research Portal et SE ER PD User Manual for Investigator C II 2 c Not Approved Proposals NOT APPROVED DATE OF SUBMISSION 2012 21 NIOPH 20 NW July 31 2012 TITLE OF A NOT APPROVED PROPOSAL Not Approved SEND TO ARCHIVE 1 submission s This table shows your not approved proposals It is composed of 4 columns o PROPOSAL ID The identification code of your proposal for more information see chapter Miscellaneous Understanding Proposal s ID o DATE OF SUBMISSION The date when you submitted your proposal o TITLE The title of your proposal o STATUS The status of your proposal By clicking on the title of a proposal you access to all data you submitted for You can decide to send this proposal to your archive via the SEND TO ARCHIVE link 11 2 d Archived Submissions DATE OF SUBMISSION 2012 21 NIOPH 20 NW July 31 TITLE OF A NOT APPROVED PROPOSAL Not Approved 2012 2012 10 NIOPHAO NW June 4 TITLE OF A COMPLETED PROPOSAL Completed 2012 2012 22 NIOPH 21 MC August TITLE OF A WITHDRAWN PROPOSAL Withdrawn 2012 To show past proposals you submitted please use the Archive link into the Submission page As most of tables of submissions this one is composed of 4 columns e PROPOSAL ID The i
8. You can access to all the announcements with the More Announcements link In the above example 2 announcements are shown The first one possesses the title A first announcement Under the title you can see a short description of the announcement and under the description the date when the announcement has been posted to the website In the bottom right of the announcement you can see the More link Cambodia Health Research Portal aS User Manual for Investigator KER f 1 3 About this portal Home gt About the Cambodia Health Research Portal About the Cambodia Health Research Portal Institutional Review Boards The National Ethics Committee for Health Research The Ethics Committee of the University of Health Sciences Policies Standard Operating Procedures khmer Standard Operating Procedures engl Userguide for investigators khmer Userguide for investigators engl The About this portal main webpage gives you information about Ethical Review Committees in Cambodia and about this website By clicking on the National Ethical Committee for Health Research link you will access to the membership of the National Institute Of Public Health Ethical Committee By clicking on the Ethical Committee of the University of Health Sciences link you will access to the membership of the Ethical Committee of the University of Health Sciences The Polic
9. can communicate CSV A comma separated values CSV file stores tabular data numbers and text in plain text form The CSV file format is very simple and supported by almost all spreadsheets and database management systems Download To transfer data from a server or host computer to one s own computer or digital device Exportation To format data in such a way that it can be used by another application An application that can export data can create a file in a format that another application understands enabling the two programs to share the same data Icon A picture on a screen that represents a specific file directory window option or program Link In this case an element that connects one part of the website to another typically activated by clicking on a highlighted word at a particular location on the screen Log In The process of identifying oneself to a website usually by entering one s username and password Log Out The process of ending the identification of oneself by a website Metadata Data about the containers of data Mouse Over In this case information appearing when the user moves or hovers the pointer of the mouse over a particular area of the website Notifications Formal announcements send to a particular user or group of users Portal A website that brings information from diverse sources in a unified way Submission A submission of a research proposal Tab On a website a button redirecting to one of th
10. 03 TITLE OF A PROPOSAL FOR FULL REVIEW For Full Review WITHDRAW 2012 06 03 TITLE OF A PROPOSAL FOR EXPEDITED REVIEW For Expedited Review WITHDRAW This table shows your active proposals It is composed of 4 columns PROPOSAL ID The identification code of your proposal for more information see chapter Miscellaneous Understanding Proposal s ID DATE OF SUBMISSION The date when you submitted your proposal TITLE The title of your proposal STATUS The status of your proposal As an active proposal your submission can obtain 6 different statuses Draft Your proposal has not been submitted Only you can see it For modifying it and to submit it please click on the title of the proposal in the above example UNTITLED If you want to delete it please click on the DELETE link under the status of your proposal Submitted Your proposal has been submitted and is waiting to be checked before the review decision Incomplete Your proposal has been checked and not completes required conditions for the review decision You can re submit it by clicking on the RESUBMIT link Complete Your proposal has been checked and waits the review decision For Full Review The review of your proposal will be a Full Review For Expedited Review The review of your proposal will be an Expedited Review 17 ys Cambodia Health Research Portal C f es User Manual for Investigator Except for dra
11. ATOR s These data concern the investigator of Investigator First name Investigator the research You are asked to fill the name 2m Last name Investigator middle name last name e mail fields and the Email investigator investigator com Phone number phone number of the investigator Most of the Atiaton time the investigator is the user logged in you Your institution e g Simon Fraser University Therefore to facilitate your work into this webpage the Cambodia Health Research Portal automatically fill these fields with your data If you are not the investigator either if these data are incorrect please correct them by clicking on the desired field Co investigator s First name Middle name Last name You may want to add co investigator s _ Affiliation for the research For adding a co investigator please click on the Add a Co Investigator Your institution e g Simon Fraser University button You can add up to 3 co investigators In this case please fill up the information concerning the Co Investigator of your research You can delete a co investigator by clicking on the Delete Co Investigator Button Title and summary of proposal 23 Ce These data concern main explanations keywords etc Depending of your responses some required fields may appear i e student research human subjects i
12. National Ethics Committee for Health Research NECHR Website User guide Investigator Cambodia Health Research Portal KKK AO Kec User Manual for Investigator C Preface amp Recommendations For additional information concerning the Cambodia Health Research Portal we invite you to read the Standard Operating Procedure In order to make your training easier this user s guide will use screenshots of the website A glossary is present at the end of this manual We strongly recommend you to always pay attention to your notifications These one possess a lot of information addressed to you and not always specifying with another way For a global comprehension of the Health Research Portal please refer to the operating diagram in the back cover of this user guide Cambodia Health Research Portal d 4 gt X User Manual for Investigator Summary PCO MMO Ms is aaa aE EAEE 4 Li Navigation On the WED SUG aimsnesenireairnnkean naanin E ANNS NEAN enaA EANNAN NAANA NEn NEENA NAANA KANANEN ARTEN ENA 4 DM DE Ta E A E E A A T A ass E eee ees 5 FED TRER INECO apr E A E 6 A o A AGC E E E E E E E E E 7 Io ADOT MS POCA enes EEEE EEEE E eee 8 LACO Dire tax Gauviesaaniauatanstesnsansidunsessnonasianaenesmanmndotuemsaiameeaasirayes 9 DAC TE E o E T E IE N P E E A T A I PEN E AE E A 10 TAD POP BCC your pass WOrd losanna onean enian Ra ea REEE atm eE ademas 11 IEE RESCAL a E A A A A T 12 Poo e a ec vascwstcua sep e ceeccstslsav
13. Step 5 Confirming the Submission 1 START 2 ENTER PROPOSAL METADATA 3 UPLOAD MAIN PROPOSAL 4 UPLOAD SUPPLEMENTARY FILES 5 CONFIRMATION To submit your proposal to Cambodia Health Research Portal click Finish Submission The investigator will receive an acknowledgement by email and will be able to view the submission s progress through the review process by logging into this web site The step 5 of the submission process allows you to check every data you provided to the Cambodia Health Research Portal before submitting your proposal to review If you want to modify your data you can go back to any step you want by clicking on its name see above screenshot This last step is composed of 3 main parts e The Proposal Details part sum up your proposal metadata provided in step 2 28 gt Cambodia Health Research Portal C Gk es User Manual for Investigator e The File Summary sum up your main proposal file and your supplementary files if you added some File Summary MY CV PDF supplementary File MY MAIN PROPOSAL FILE PDF Submission File SUMMARY OF MY PROPOSAL PDF supplementary File OTHER ERG DECISION FOR MY PROPOSAL PDF Supplementary File e Finally if you would like to add a comment for the secretariat of the Ethical Committee you chose please fill the Comments for the Secretariat field Comments for the Secretariat Enter text optional Attention Before finishing the subm
14. aeeseneaeeneneaneneaeeneeaeeee 28 M DVS UNA CONG sE E E E 30 ULI Understanding Proposals ID suesueina inaaianei 30 MZ GOSSA YY aiai nnana EEE EAE NEEE A AEEA STE E 31 oe Cambodia Health Research Portal asss User Manual for Investigator I Common I 1 Navigation on the website Fa Kingdom of Cambodia o Ministry of Health Cambodia Health Research Portal ABOUT ERC USER HOME PAST amp ONGOING RESEARCH ANNOUNCEMENTS USER You are jogged in as admin Cambodia Health Research Portal ae Through thes portal you may seamh ongoing research in Cambodia In ecltion this weboite serves aa a submiasion plaifonm for review of research proposals by National Ethics Committee for Health Ressarch NECHA NOTIFICATIONS View 2 new Announcements Title of the second announcement Short desorption of ihe second announcement Posted 2072 10 10 Title of the first announcement Short desorption of the first anmouncement Posted 2072 10 10 bore Auimouinceements The National Institute of Public Health The University of Health Sciences All the WebPages of the Cambodia Health Research Portal are composed of the same header access point to the main WebPages of the portal frame 1 of the above example and right column frame 2 of the above example The variable part of all WebPages which contains specific information is therefore at their centre frame 3 of the above example On the top of this part i
15. ails a reset password to registered users rather than recalling the current password Enter your email address below to reset your password A confirmation will be sent to this email address ne C Reset Password Not a user Register with this site If you forgot your username or your password you can reset it on this subpage click on the Forgot your password link into the Log In main webpage Enter your email address in the appropriate field the one you used to register within the portal and click on the Reset Password button A new randomly generated password will be send to your email address If you don t have any username or password i e if you are not registered into the Cambodia Health Research Portal you can register by clicking on the Not a user Register with this website link 11 gt Cambodia Health Research Portal KE ll User Manual for Investigator 1 5 Past amp Ongoing Research You may search a past or ongoing researches registered in the Cambodia Health Research Portal using this main webpage 1 5 a Search Home gt Past amp Ongoing Research Past amp Ongoing Research A ne Start Date of the research From OTE 2 T lincusive To TF Ta Ta lincusive Province status Search The search engine allows you to search a past of ongoing research by typing a title or keyword s It also allows you to frame your search by dates geograph
16. bodian Ministry of Health request you to provide final report of the research study both electronic and a hard copy no later than 12 months of completion of data collection field work to Cambodian Ministry of Health through this website This is a requirement for submitting a proposal If you agree please check the Checkbox The Cambodian Ministry of Health also request you provide the complete raw data set used for final analysis of the research study both electronic and hard copy no later than 12 months of completion of data collection field work If you agree please check this second checkbox and click on the Save and continue button Your proposal will then be saved into the database as a draft proposal It will appear in the Active proposals table of the Active subpage of the Submissions webpage and you will be able to continue the steps of the submission whenever you want As a draft proposal your submission will not be accessible by the Ethics Review Committees If you want to leave this page without saving please click on the Cancel button 22 gt Cambodia Health Research Portal KK cst User Manual for Investigator 11 3 b Step 2 Entering the Metadata During the step 2 of the submission of a proposal you will be asked to fill the main proposal s metadata The main proposal s metadata is made up of 3 different parts Investigator and Co INVESTIG
17. by clicking on the Go to Registration link y amp f aS 1 4 a Registering Cambodia Health Research Portal User Manual for Investigator To register into the Cambodia Health Research Portal you are requested to fill this form A star denotes a required field and a question mark PJ indicates a translation in Khmer on mouse over Are required fields e The username It must contain only lowercase letters numbers and hyphens underscores A username is a name that uniquely identifies someone on a computer system It is the only information in this form that will not be able to change The password It must be at least 6 characters A password is a string of characters used for authenticating a user on a computer system In order to verify you entered the desired password you are request to enter it twice once in each password field Your first name Your last name Your email address you are also requested to enter it twice Before finishing your registration two options are available Home gt User gt Register Register Fill in this form to register to the Cambodia Health Research Portal Profile Username Password Repeat password Salutation First name Middle name 7 Last name 7 Initiats 7 Gender Alfiliation Emai 2 Contirm Email Prone Fax Mailing Address Nationality
18. dentification code of your proposal for more information see chapter Miscellaneous Understanding Proposal s ID e DATE OF SUBMISSION The date when you submitted your proposal e TITLE The title of your proposal e STATUS The status of your proposal 20 Cambodia Health Research Portal ZS f User Manual for Investigator II 3 Submitting a new proposal You are able to submit a new proposal by using the New Submission link in your User Home webpage or by clicking on the Click Here of the Start a submission section in your Active Submissions webpage A new submission goes through a five stages process In all the steps of the submission process a star denotes a required field and a question mark indicates information or translations in Khmer on mouse over I1 3 a Step 1 Starting the submission Home gt User gt Investigator gt Submissions gt New Submission Step 1 Starting the Submission 1 START 2 ENTER PROPOSAL METADATA 3 UPLOAD MAIN PROPOSAL 4 UPLOAD SUPPLEMENTARY FILES 5 CONFIRMATION Encountering difficulties Contact EAC System Admin for assistance Ethics Committees lf the proposal is submitted by a student enrolled in UHS or affiliated with UHS or if the research is conducted by UHS staff please select the Ethics Committee of the University of Health Sciences but if the research is conducted with an external partner not in collaboration wit
19. e main webpage A tab is present in every pages of the website and always at the same place on the screen Usually a group of tabs are placed in the border of the window Upload To transfer data from one s own computer or digital device to a server or host computer Username A unique sequence of characters used to identify a user on a computer system 31
20. es during the step 4 If you want to replace the file uploaded please do same steps as before Click on the Save and continue button for saving your proposal and continuing this submission If you want to leave this page without saving please click on the Cancel button 26 Cambodia Health Research Portal C Ca User Manual for Investigator I1 3 d Step 4 Uploading Supplementary Files This optional step allows you to add supplementary files to your proposal Home gt User gt Investigator gt Submissions gt New Submission Step 4 Uploading Supplementary Files 1 START 2 ENTER PROPOSAL METADATA 3 UPLOAD MAINPROPOSAL 4 UPLOAD SUPPLEMENTARY FILES 5 CONFIRMATION This optional step allows Supplementary Files to be added to a submission The files which can be in any format might include a research instruments b data sets which comply with the terms of the study s research ethics review c sources that otherwise would be unavailable to reviewers d figures and tables that cannot be integrated into the text itself or other materials that add to the contribution of the work Summary Informed Consent Funding CV of Principal Investigator Questionnaires Proof of Registration Other ERC Decision Other Select file to upload Choose File no file selected Select file type s Hoki down the CTRL button to select multiple options You firstly need to select the t
21. estigator Affiliation Metadata vj Title vj Research Field vj Proposal Type W Duration W Geographical Area _ Data Collection W Status Mj Primary Sponsor _ Funds Required C Date submitted to wi If student research Institution amp Academic Degree CamHRAP 13 Cambodia Health Research Portal KER ccs User Manual for Investigator Once you clicked on the Export Search Results link a new part of the webpage appears This one allows you to customize your exportation Please check the fields you would like to export click on the concerned box and click on the Export button You can hide this new part by clicking on the Hide Export Options link 1 6 Announcements Home gt Announcements Announcements A first announcement A short description of the announcement Posted 2012 05 31 A second announcement A short description of the announcement Posted 2012 05 31 Through this page you can access to announcements made by the Ethics Review Committees They are ordered from the most recent to the oldest By clicking on the More link you can access to the whole announcement 14 Cambodia Health Research Portal User Manual for Investigator i CCa f Kc ll Investigator II 1 User Home Home gt User Home User Home Cambodia Health Research Portal Investigator Active 0 Archive 0 New Submission My Account Edit My Profile
22. evey cage apeesestesecuausoncteecceeteter use esseiaseerseteutaeseae 12 Psy cd w 40 18 ga E re kc aeeemrererteeereetrese ree A AA ee 13 BG ATO UT CE TIOIICS c 14 I INV CSUS ACO usonano nanai unaona KN aA RAE anaes 15 ILL UST HONIG e gavactisuuiuasiaeixaalisuitontlsvissanatusscanacaaaial 15 IT 2 Your submissions ccsssseceseseeeeeeseeseneneeseneneeseeseeesneseessneneeseneneeseesseesesseeneesaesenenaeseneneeseessnesessnenesenenaenaenas 16 La sel hem Proposal c a a S a i 17 II 2 b Approved Proposals Research ONngOing ssssssscsssssesssssscessssssseacscsssseseacsesseseesecsesseneanessesseneansesesseas 18 I 2 c Not Approved ProposalS sssiuseiriieisuisnianisinnansenrsisnaisnunnnnnanninninanaunniinaian nannaa nnaa winn aai anana aaan unainn sted 20 DTZ CACC SUM AVS SONS arsaa EEA EE E 20 ITS SUDMICUMIS BNEW proposal scsectasecscedscessvetsstsceadecetevetesiccsssssvecstacsentaceiavedastecvadenesuuszstvedesstsxedasseiveianeciatat 21 3a Step 1 Starting the SUDIMMISSION sisindiran annainn naaraita iiia 21 1 558 Step Z Entering the Metadata oinnia ai AIEEE TA 23 II 3 c Step 3 Uploading the main proposal file s sss ssrssrsssressrrssrrssnensneonnnsnrnsnnnnnnnnnnennnonnnnnnnnnnnnnnnnnnnnneennns 26 II 3 d Step 4 Uploading Supplementary Fil S s ssssssesrsssnssnessnssnssnesnenrnnsnesnennrennnnnnnnnnsnnonnennnnnnnnnnnnnnnnnnnnnnns 27 II 3 e Step 5 Confirming the submission uu eeeeeeeseeseseeneseeneteseeeeteseeeeseaeeseseeneeeeene
23. ft proposals by clicking on the title one of your proposal you will access on all data you submitted If you want to withdraw it please click on the WITHDRAW link You will be required to explain why your are withdrawing this proposal I1 2 b Approved Proposals Research Ongoing APPROVED PROPOSALS Research Ongaing DATE OF SUBMISSION THTLe 2012 27 NIOPH 25 NW August12 TITLE OF AN EXEMPTED FROM REVIEW Exempted From Review 2012 PROPOSAL SUBMIT INTERIM PROGRESS REPORT 12 2012 SUBMIT FINAL REPORT UPLOAD RAW DATA UPLOAD OTHER SUPPLEMENTARY RESEARCH OUTPUT WITHDRAW 2012 26 NIOPH 24 MP August 12 TITLE OF AN APPROVED PROPOSAL Approved August 2012 SUBMIT INTERIM PROGRESS REPORT 12 2012 SUBMIT FINAL REPORT UPLOAD RAW DATA UPLOAD OTHER SUPPLEMENTARY RESEARCH OUTPUT WITHDRAW 2012 9 NIOPH S NW July 27 TITLE OF AN OVERDUE APPROVED Approved For Continuing Review October 2012 PROPOSAL SUBMIT EXTENSION REQUEST 18 2010 SUBMIT INTERIM PROGRESS REPORT SUBMIT FINAL REPORT UPLOAD RAW DATA UPLOAD OTHER SUPPLEMENTARY RESEARCH OUTPUT WITHDRAW Once an Ethics Review Committee has approved your proposal you find it in this table which is composed of 5 columns e PROPOSAL ID The identification code of your proposal for more information see chapter Miscellaneous Understanding Proposal s ID e DATE OF SUBMISSION The date when you submitted your proposal e TITLE The tit
24. h UHS or ministry of health staff including NIOPH staff please select National Ethics Committee for Health Research 7 Ethics Committee Please select an Ethics Committee Submission Checklist Indicate that this proposal is ready to be considered by the ERC by checking off the following comments to the Secretary can be added at Step 5 7 agree to provide final report of the research study both electronic and a hard copy no later than 12 months of completion of data collectionfield work to MoH 7 agree to provide complete raw data set used for final analysis of the research study both electronic and a hard copy no later than 12 months of completion of data collection Aield work to MoH Denotes required field 7 Translation in Khmer on mouse over 21 Cambodia Health Research Portal KK ces User Manual for Investigator This page is the first step of a new submission You firstly need to choose to which Ethical Committee you want to submit your proposal If a student enrolled in UHS or affiliated with UHS submits the proposal or if UHS staff conducts the research please select the Ethical Committee of the University of Health Sciences But if the research is conducted with an external partner not in collaboration with UHS or Cambodian ministry of health staff including NIOPH staff please select the National Ethical Committee for Health Research For reviewing the proposal the Cam
25. ical area or status of the research Take note that even though a combination of search criteria refines your search each of them can be used alone as no one of them will start a global research Once your search criteria settled a click on the Search button launch the search and display the results 12 Cambodia Health Research Portal User Manual for Investigator 1 5 b Results Home gt Past amp Ongoing Research gt Search Results Search Results REVISE SEARCH EXPORT SEARCH RESULTS Complete Research Search returned 2 result s PRIMARY GEOGRAPHICAL SPONSOR RESEARCH FIELD TITLE OF A RE SUBMITTED ae 04 Jun 2012 to 05 PROPOSAL i Nationwide Tuberculosis Jun 2012 Complete TITLE OF A PARTLY REVIEWED Health care 04 Jun 2012 to 05 PROPOSAL Nationwide seeking utilization Jun 2012 Complete Results are presented in the form of a table composed of 6 columns the title of the research the primary sponsor the geographical area the research field the dates of the research and the status By clicking on the title of a research you can access its information You can choose to refine your search by clicking on the Revise Search link or to export these results in a csv format by clicking on the Export Search Results link 1 5 c Exporting the results REVISE SEARCH HIDE EXPORT OPTIONS Please check fields you would like to export Investigators W Investigator Name _ Inv
26. ies section provides you links to access to the Standard Operating Procedures for Health Research or to user guides for investigators researchers Khmer and English versions These links open pdf files with your web browser If you want to download these files please do a right click on the concerned link and choose Download Cambodia Health Research Portal pies AO KF User Manual for Investigator C 1 4 Log In Home gt Log In Log In Username Need a username and a password Password fo e Forgot your password GO TO REGISTRATION C Remember my username and password Before any actions as an Investigator a Secretary or a Reviewer you need to log in the website To log in allows the website to understand who you are You need to type your username and your password in the appropriate fields You will then need to validate these data by clicking on the Log In button Before clicking on the Log In button you can choose to check the Remember my username and password box by clicking on it This allows your computer to remember your username and password We strongly recommend you to check this box ONLY on your personal computer If you don t remember your username or password please click on the Forgot your password link If you don t have any username or password i e if you are not registered into the Cambodia Health Research Portal you can register
27. ission please make sure that all data you entered are correct Once submitted the proposal can t be modified You can submit your proposal to review by clicking on the Finish Submission button But be careful Once your proposal submitted you are not able to modify it anymore If you want to leave this page and to keep this proposal as a draft please click on the Cancel button All data you entered will be saved and you will be able to finish your proposal by coming back to your Submissions webpage 29 y SG SF amp ddA lll Miscellaneous l1l 1 Understanding Proposal s ID Cambodia Health Research Portal User Manual for Investigator An ID of a proposal is composed of 5 different part ordered as follows As an example 2010 15 NIOPH 8 PPM means The year of submission The number of submitted proposals into the Cambodia Health Research Portal during the year of submission The Ethical Committee of the submission The number of submitted proposals for the selected ethical committee during the year of submission The geographical area of the proposal MC denotes a multiple countries proposal NW denotes a nationwide proposal MP denotes a multiple provinces proposal BMC denotes Banteay Meanchey province BTB denotes Battambang province KPC denotes Kampong Cham province KPH denotes Kampong Chhnang province KPS denotes Kampo
28. le of your proposal e STATUS The status of your proposal e APPROVAL DATE The date when your proposal has been approved 18 y KK AD ces Cambodia Health Research Portal User Manual for Investigator As an approved proposal your submission can obtain 2 different statuses Approved or Exempted from review Your proposal has been approved or exempted from review By clicking on its title you will access to all data you submitted Under the status of your proposal you can find different links O SUBMIT INTERIM PROGRESS REPORT For submitting an interim progress report SUBMIT FINAL REPORT For submitting the final report Please be careful Once you report has been submitted your research is fulfilled and you can t add any complementary files UPLOAD RAW DATA For submitting the final dataset used for final analysis Excel SAS SPSS or Stata UPLOAD SUPPLEMENTARY RESEARCH OUTPUT For submitting supplementary research output as journal publications news items or any others publications related to research WITHDRAW If you want to withdraw your proposal You will need to explain why you want to withdraw it Approved For Continuing Review Your proposal has been approved more than one year ago and you are late By clicking on its title you will access to all data you submitted Under the status of your proposal you can find the same links as an approved proposal but also an additional link o
29. new tab allows you to access to all the functionalities gave to your account As an example if you are an investigator researcher and want to submit a research proposal you should find a link on this webpage 4 Cambodia Health Research Portal Ke NO cst User Manual for Investigator 1 1 6 The Right Column If you possess an account the Right Column allows you to log USER in out within the website username To log in you need to type your username and your password in TEE om _ ome a the appropriate fields Please click on the Log In button to validate Rememberme Log In your data Need a username anda password Before clicking on this button you can choose to check the coto ecistaation Remember me box by clicking on it This allows your computer to remember your username and password We strongly recommend you to check this box ONLY on your personal computer If you don t possess any account within the website please click on the Go to Registration link in the bottom of this right column for registering into the website Once logged in you can log out anywhere you are by clicking on USER You are logged in as investigator My Profile Log Out the Log Out link present on the right column We highly recommend you to log out each time you leave your computer Above the Log Out link the My Profile link allows you to NOTIFICATIONS
30. ng Speu province KPT denotes Kampong Thom province KP denotes Kampot province KD denotes Kandal province O O O O 0 0O O O OO oO 0 0 0 0D 0 KK denotes Koh Kong province KEP denotes Kep province KR denotes Kratie province MDK denotes Mondulkiri province OMC denotes Oddar Meanchey province PL denotes Pailin province PPM denotes Phnom Penh capital PS denotes Preah Sihanouk province PV denotes Preah Vihear province PRS denotes Pursat province PVG denotes Prey Veng province RNK denotes Ratanakiri province SR denotes Siem Reap province ST denotes Stung Treng province SRG denotes Svay Rieng province TK denotes Takeo province It s the 15 proposal submitted in 2010 to the Cambodia Health Research Portal It is the 8 proposal submitted to NIOPH in 2010 It concerns the capital of Cambodia 30 As caw Ill 2 Glossary Cambodia Health Research Portal XG sS A AAA User Manual for Investigator Account Having an account within a website means you are registered into The website has information about you and is able to identify you if you provide your username and password Arborescence A website is build like a document with chapters and subchapters It therefore possesses a hierarchical structure an arborescence Chat room A specific page on a website where users
31. nvolved For some other fields you are able to add as much information as you want i e Research Fields or Provinces involved In this case please click on the Add another link under the concerned field or selection menu Don t forget that more explanations are available on mouse over 24 of your proposal as its Cambodia Health Research Portal User Manual for Investigator titles abstract Title and summary of proposal 7 Scientific title Public title Student research Abstract Keywords Start Date End Date Estimated Budget Primary sponsor Secondary sponsor s Multi country research 7 Nationwide research Research fieki s Involves human subjects Data Collection Proposal reviewed by other ERC Yes No Institution Academic degree KHR QUS Dollar s Other s Please specify your primary sponsor Other s Add another secondary sponsor Please specify the secondary sponsor s Yes O No Select a country Add another country OyYes No Province s Add another province Other s Add another field of research Other research field s Yes QNo Proposal Type Other s Add another type Other proposal type s Yes No If yes other ERC
32. s your current position in the arborescence of the website The second line is the title of the webpage Cambodia Health Research Portal User Manual for Investigator l 1 a The Header The header is the access point to the main WebPages of the website This header present on the top of absolutely every WebPages of the website is composed of various tabs main links Click on one of this tab to access to the concerned main webpage Home You will access the Home Page of the website It contains the welcome message and last announcements made by the committees About this portal This webpage contains divers information concerning the Ethics Review Committee s the Standard Operating Procedures or User Guides for the website Log In If you possess an account within this website you can log in through this webpage Register If you don t possess any account within this website you can register through this webpage Past amp Ongoing Research Via this tab you can access to all the past amp ongoing health researches registered in the website Announcements By clicking on this tab you will access to all the announcements made by the Ethics Review Committee s If you possess an account within this website and are logged in the header slightly change HOME ABOUT THIS PORTAL USER HOME PAST amp ONGOING RESEARCH ANNOUNCEMENTS The tab User Home replaces the two tabs Log In and Register This
33. ype of file you want to upload Selecting multiple options is possible by holding down the CTRL button of your keyboard or CMD button if you are using a Macintosh and clicking on desired options If you select Other on this menu a new field appears on its right In this case please specify the file type you want to upload As in step 3 for uploading a supplementary file you need to open a Choose File window by clicking on the Browse button to locate your file and to upload it with the Upload button Each supplementary file uploaded will appear into the table above the file type selection menu Other ERC Decision Other ERC Decision for My 10 DELETE Proposal pdf CW of Principal Investigator My CV pdf i DELETE Summary Of My Proposal pdf 10 DELETE 27 F In this example 3 files has been uploaded The table provide their title their original Cambodia Health Research Portal ete ccs User Manual for Investigator K file name and their date of upload If ever you want to remove an uploaded file please you use the Delete link on the right of the table Click on the Save and continue button for saving your proposal and continuing this submission If you want to leave this page without saving please click on the Cancel button I1 3 e Step 5 Confirming the submission Home gt User gt Investigator gt Submissions gt New Submission
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