MDS 3.0 Helpful Hints - QIES Technical Support Office
Contents
1. NOTE It is strongly recommended that providers access and review the MDS 3 0 Provider User s Guide and the CASPER Reporting User s Manual For additional assistance contact the QIES Technical Support Office QTSO Help Desk at 1 800 339 9313 or Help QTSO com MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 112. and the Total Record Count is zero 0 a system generated MDS 3 0 NH or SB Final Validation report is NOT generated The ASAP system cannot produce a system generated MDS 3 0 NH or SB Final Validation report You will not find an MDS 3 0 NH or SB Final Validation report in your facility s CASPER validation reports VR folder An MDS 3 0 Submitter Final Validation Report can be requested to identify the severe error s however only one of the following 2 errors will be on the Submitter Validation Report When the Total Record Count is zero 0 there are only two severe error messages associated with this Error 1001 Invalid Zip File Unable to unzip submitted file Error 1002 Invalid Zip File Zip file contained no files Note These errors require the user to notify their software vendor for assistance Please see additional information below about the MDS 3 0 Submitter Final Validation Report When the Status is Completed and the Total Record Count is greater than zero 0 the ASAP system was able to unzip the file and find records in the file View the system generated MDS 3 0 NH or SB Final Validation report to verify that all records processed without error You will find an MDS 3 0 NH or SB Final Validation report in your facility s VR folder You must review your MDS 3 0 NH or SB Final Validation report in order to verify that all records of your submission file processed without error If you cannot locate
3. 13 15 37 O SelectAll Print PSRs Zip MergePDFs Move Delete l Local intranet 100 72 8 Below are some of the most common severe errors that are occurring in MDS 3 0 file processing When these errors are encountered the ASAP system cannot produce a system generated MDS 3 0 NH or SB Final Validation report You will not find an MDS 3 0 NH or SB Final Validation report in your facility s VR folder These errors will only be displayed on the MDS 3 0 Submitter Validation Reports e 1001 Invalid Zip file format no generated FVR e 1002 Empty Zip file no generated FVR e 1004 Invalid XML file format record not on generated FVR e 1008 Missing or invalid State Code record not on generated FVR e 1009 Missing or invalid Transaction Type code record not on generated FVR e 1010 Missing or invalid Provider Type Code record not on generated FVR e 3693a Invalid Fac_ID record not on generated FVR MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 10 NOTE While the severe errors listed above are the most common this is not a comprehensive listing To view a complete listing of errors that prevent the ASAP system from producing the system generated MDS 3 0 NH or SB Final Validation report please refer to Section 5 of the MDS 3 0 Provider s User Guide available on the MDS 3 0 Welcome page which can be accessed from your state s MDS Welcome page
4. 3 0 NH Final Validation report NOTE The MDS 3 0 NH or SB Final Validation Report will not be available in your facility s shared VR folder when the file could not be unzipped or contained no records record count on the Submission Status screen was zero Additionally if the number of records displayed on the system generated MDS 3 0 NH or SB Final Validation Report is less than the number of records you submitted in the file there were one or more records that could not be processed by the ASAP system In this case you must request the MDS 3 0 Submitter Final Validation report to identify the issues with the records that were not processed MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 6 Figure 7 MDS 3 0 NH Final Validation Report CMS Submission Report Page 1 of 21 MDS 3 0 NH Final Validation Submission Date Time Processing Completion Date Time Submission ID Submission File Status State Code Facility ID Facility Name Submitter User ID of Records in Submission File Records Processed Production Records Accepted Production Records Rejected Production Duplicate Records Production Records Submitted Without Facility Authority Production Records Submitted But Not Allowed Test Records Passed Test Records Failed Total of Messages for Production Records 06 17 2010 10 03 10 06 17 2010 13 13 34 4991 Completed IN FIFI F
5. Reporting application It is recommended that you print and retain the Final Validation Reports Locate the MDS file to submit by selecting the Browse button and choosing a file from your computer Once you have located a file select the Upload button to upload the file File Name Browse NOTE Once a file is submitted please remember that it may take up to 24 hours to process your submission When processing is complete you can return to the MDS 3 0 Submission system to verify the status of the file and then proceed with locating the Final Validation report in the CASPER Reporting application MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 2 File Submission Status To determine if your submission file was processed successfully verify the status of your submission in the following manner 1 Log in to the MDS 3 0 File Submission System using your individual user ID MDSxxxxxxx or SWBxxxxxxx Upon successful log in to the MDS 3 0 File Submission system the File Upload page Figure 1 above is presented Select the Submission Status link located on the menu bar on the MDS 3 0 File Submission File Upload page The List of My Submissions page Figure 4 is presented Figure 4 List of My Submissions MDS 3 0 File Submission CENTERS for MEDICARE amp MEDICAID SERVICES File Upload Submission Status Help Logout Welcome Page List of My Submissions To Dat
6. an MDS 3 0 NH or SB Final Validation report in your facility s VR folder or all records in the submission file are not listed on the Final Validation Report then for the records not listed on the Final Validation Report the ASAP system could not determine what provider the records belonged to so could not put them on the provider s Final Validation Report To view the errors for these records the submitter must run the MDS 3 0 Submitter Validation Report System Generated MDS 3 0 NH or SB Final Validation Report The following steps detail how to view the system generated MDS 3 0 NH or SB Final Validation report in the CASPER Reporting application MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 4 NOTE When the Submission Status is Completed and the Total Record Count is greater than zero 0 view the system generated MDS 3 0 NH or SB Final Validation report to verify that all records processed without error 1 Log in to the CASPER Reporting application Figure 5 with your individual user ID password This is the same user ID password MDSxxxxxxx or SWBxxxxxxx with which you access the MDS 3 0 Submission system Figure 5 CASPER Reporting Login Page Welcome e MDS 3 0 Notice Please remember to use your Individual User ID Password to Please enter your User ID and Password login This is the same User ID Password that is used for MDS 3 0 Submissions Select Login The file submi
7. Bxxxxxxx You cannot request the MDS 3 0 Submitter Final Validation report if you did not submit the file If you request a file you did not originally submit you will get an Invalid User ID message and the request will not be processed 6 The completed MDS 3 0 Submitter Validation report is placed in the My Inbox folder in the CASPER Reporting Application To access this folder select the Folders button The CASPER Folders page Figure 6 above is presented The folders available to you including the My Inbox folder are listed along the left hand side of the page 7 Using the Submission Date and Time and Submission ID assigned to your submission file find and select the corresponding MDS 3 0 Submitter Final Validation report to view You may locate the desired report by selecting the icon that displays next to the report name MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 9 Figure 10 MDS 3 0 Submitter Final Validation Reports 2 CASPER Folders Windows Internet Explorer o x e t x Live Search File Edit view Favorites Tools Help ve de Gasper Folders fh gt Bl gt Gb vb Page Gi Tools CASPER Folders Logout Folders MyLibrary Reports Queue Options Maint Home My Inbox Infos Click Link to View Reports Date Requested Selects MDS 3 0 Submitter Final Validation 10 26 2010 13 17 09 m MDS 3 0 Submitter Final Validation 10 26 2010
8. ER Reports Page CASPER Reports Logout Folders MyLibrary Reports Queue Options Maint Home Report Categories SE MDS 3 0 Submitter Validation MDS 3 0 Submitter Validation aj pe agence acl e Submitter Final Validation falidation Enter Criteria To Search For A o o Hint Leave blank to list all reports Search 3 Select the MDS 3 0 Submitter Validation report category link from the Report Categories frame on the left A link to the MDS 3 0 Submitter Final Validation report displays in the right hand frame NOTE Only those report categories to which you specifically have access are listed in the Report Categories frame MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 8 4 Select the MDS 3 0 Submitter Final Validation link from the right hand frame The CASPER Reports Submit page Figure 9 is presented Figure 9 CASPER Reports Submit Page CASPER Reports Submit Logout Folders MyLibrary Reports Queue Options Maint Home Report MDS 3 0 Submitter Final Validation Report Submission ID Bericase eam Submitter Reports v Submit Back EEG sisal MOS 3 0 Submitter Final Validation Report v Save amp Submit l Save 5 Enter the desired submission ID in the Submission ID field and select the Submit button NOTE You may only request the MDS 3 0 Submitter Validation report for files submitted with your individual user ID MDSxxxxxxx or SW
9. IFI sy 7 17 16 112 Record 1 Asmt_ID 482227 Res_Int_ID 15964374 A0200 1 A0310A 99 A0310B A0310C 0 A0310D A0310E 0 A0310F Item Subset Code NT XML File Name MDS 3 0 Item s Invalid Data Submitted Message Number Message MDS 3 0 Item s Invalid Data Submitted Message Number Message MDS 3 0 Item s Invalid Data Submitted Message Number Message Accepted Name MDSTEST05368 MDSTEST05368 SSN 960 13 9008 Target Date 01 24 2008 Production Test Indicator PRODUCTION Attestation Date X1100E Type of Transaction X0100 NEW RECORD Data Specs Version 1 00 IN_FAC85870000_RES05368_000422384_A00_NT199990 01 xml A0100B Current Value QBSBDOHAJMO1 295714 3695 WARNING Incorrect CCN A0100B does not match the CMS Certification Number CCN in the QIES ASAP System database for the provider identified by the FAC ID in the file A0100C Current Value RPVDLTNJIBPTJML CMCAID 3806 WARNING The value submitted for A0100C State Provider Number will be compared with the value that is currently in the MDS Submission System database If the values do not match a waming will be issued A0310F Submission Date A1600 X0100 01 20100617 20080124 1 3789e WARNING Record Submitted Late The submission date was more than 14 days after oa on this new X0100 equals 1 entry tracking record A0310F equa This report may contain privacy protected data and should not be rel
10. MDS 3 0 Submission Submission Status and Final Validation Reports Helpful Hints NOTE This document is an overview for MDS providers of the steps required to submit an MDS 3 0 file verify its submission status and obtain a Final Validation report It is strongly recommended that providers access and review the MDS 3 0 Provider User s Guide and the CASPER Reporting User s Manual from the MDS 3 0 Welcome page which is accessed from your state s MDS Welcome page 1 File Submission Log in to the MDS 3 0 File Submission System using your individual user ID MDSxxxxxxx or SWBxxxxxxx Upon successful log in to the MDS 3 0 File Submission system the File Upload page Figure 1 is presented Figure 1 MDS 3 0 File Submission File Upload Page CATS MDS 3 0 File Submission CENTERS for MEDICARE amp MEDICAID SERVICES Skip Navigation Links File Upload Submission Status Help Logout Welcome Page Locate the MDS file to submit by selecting the Browse button and choosing a file from your computer Once you have located a file select the Upload button to upload the file File Name j Browse Select the Browse button to locate the MDS 3 0 file you wish to submit and select the Upload button to upload the zipped submission file Once the ASAP System receives the submission file a pop up dialog box appears stating the upload has been completed Figure 2 Upload Completed Pop Up Dialog Box A The upload has been com
11. e mm dd yyyy 0972772010 Prior Days 1 7 Refresh List of My Submission Submission ID Submission Date Submission FileName rotal Record Count Completion Date Status 92 09 27 2010 13 49 14 MDS20101001 zip 09 27 2010 13 52 0 Completed 8 49 26 2010 16 21 22 MDS20101002 zip q 09 26 2010 16 25 45 ll Completed The List of My Submissions page provides the following information e Submission ID the unique ID assigned to the submission file e Submission Date the date and time that the submission file was received by the system e Submission File Name the name of the submission file e Total Record Count the count of records contained in the submission file e Completion Date the date and time that the file processing was complete e Status the status of the file processing The following status values may display Waiting the submission file is waiting to be processed Processing the submission file is processing Error an error occurred during processing of the submission file Completed file submission processing is complete 3 Locate your submission file by the Submission ID assigned to it and verify that the Status is Completed MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 3 4 For submission files with a Completed Status verify the number in the Total Record Count column When the Status is Completed
12. eased to the public NOTE For more information about the MDS 3 0 Final Validation reports that are available to nursing homes and swing bed hospitals refer to the MDS 3 0 NH Final Validation Reports Section 7 or MDS 3 0 SB Final Validation Reports Section 9 of the CASPER Reporting User s Manual for MDS Providers This manual is available on the MDS 3 0 Welcome page MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 7 MDS 3 0 Submitter Final Validation Report For the instances when the ASAP system cannot produce the system generated MDS 3 0 Final Validation report or include all records on the generated MDS 3 0 Final Validation report you can request an MDS 3 0 Submitter Final Validation Report in order to determine why the ASAP system could not process these records The following steps identify how to request and view the MDS 3 0 Submitter Final Validation report 1 Log into the CASPER Reporting application with your individual user ID password Figure 5 above This is the same user ID password MDSxxxxxxx or SWBxxxxxxx that is used for MDS 3 0 Submissions NOTE If you log in with the old MDS 2 0 shared facility login ID you will not be able to see the new shared VR folder containing the system generated MDS 3 0 NH Final Validation report or the other MDS 3 0 NH reporting categories 2 Select the Reports button The CASPER Reports page Figure 8 is presented Figure 8 CASP
13. on Report Helpful Hints Page 5 Figure 6 CASPER Folders Page Validation Report Folder CASPER Folders Logout Folders MyLibrary Reports Queue Options Maint Home My Inbox Info Click Link to View Report Date Requested Selects Facility IN FIFI Inbox ja a x Ty 09272010150616 5548 10 05 2010 13 12 51 E 09272010150616 5534 09 27 2010 15 11 10 09272010150616 5531 09 27 2010 15 11 10 09272010150616 5550 09 27 2010 15 07 36 r r 09272010150616 5541 09 27 2010 15 07 36 i r r 09272010150616 5549 09 27 2010 15 07 35 Pages 1 2 31 4 S 16 7 8 9 110 L1 12 This Folder is Read Only SelectAll Print PSRs Zip MergePDFs 3 Locate and select the facility folder with the naming structure of State Code LTC Facility ID VR for Nursing Homes Or State Code SB Facility ID VR for Swing Bed Providers State Code your 2 character state code LTC Long Term Care facility SB Swing Bed hospital Facility ID State assigned facility ID used for submitting MDS 2 0 and MDS 3 0 records VR Validation Report 4 With the VR folder selected the main body of the page lists the Final Validation reports that were system generated and are available for you to view The report names are formatted as follows Submission Date amp Time Submission ID 5 Select the report that corresponds to the submission file you wish to verify Figure 7 depicts a fictional system generated MDS
14. pleted MDS 3 0 Submission Status and Final Validation Report Helpful Hints Page 1 NOTE The Upload Completed message only indicates the ASAP system received the uploaded file It does NOT indicate the records were edited and the file was successfully accepted by the ASAP System Access the Submission Status page to determine if the file has completed processing 4 Select the OK button The pop up dialog box closes You are returned to the File Upload page that now displays Your submission has been received and includes the system assigned Submission ID the date and time of the submission and the name of the file you submitted Select the Print link from the right hand side of the page to print and retain this information for future reference NOTE It is important that you know the Submission ID and Submission Date associated with the file you just submitted You must use the Submission ID in subsequent steps of the submission file validation process Figure 3 Your Submission Has Been Received Message CENTERS for MEDICARE amp MEDICAID SERVICES File Upload Submission Status Help Logout Welcome Page Your submission has been received Submission ID 92 Submission Date 10 27 2009 13 49 14 File Name MDS20101001 zip Your submission file will be processed for errors within 24 hours The Final Validation Report which contains detailed information about your submission may be accessed in the CASPER
15. ssion process will generate a Final Validation Report Select the Folders button to locate the Final Validation Report folder The Final Validation User ID MD S0000 Report Folder will include the letters VR at the end of the file name Password Notice on use of Windows 7 and Internet Explorer 8 0 QIES Minimum System Requirements effective 09 04 2009 Although users may be able to get reports without meeting the minimum system requirements outlined below deviating from these is not recommended Any other configuration including all previous system requirements is not supported by CMS e g using the Netscape browser Windows 98 etc CPU Pentium Class or equivalent d 500mHz 800MHz for XP Memory 256 MB Operating System Windows 2000 or XP See Encryption Policy Recommended PointSec Media Encryption Disk Capacity 2 GB 1GB free space Secure Access Encryption Browser Internet Explorer v7 0 NOTE If you log in with the old MDS 2 0 shared facility login ID you will not be able to see the new shared VR folder containing the system generated MDS 3 0 NH Final Validation report or the other MDS 3 0 NH reporting categories 2 Select the Folders button located on the tool bar across the top of the page The CASPER Folders page Figure 6 is presented The folders available to you are along the left hand side of the page MDS 3 0 Submission Status and Final Validati
Download Pdf Manuals
Related Search