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Student Records System

1. Sample report 25 MAY 2000 15 02 29 INTEGRATED TERTIARY SOFTWARE List Of Valid Academic Block Codes Program 17Prpt sql Block Academic Block Academic Block Name Desc Alternate Name YEAR LONG SEMESTER 1 SEP JAN SEMESTER 2 FEB MAY APRIL EXAMINATIONS SUMMER SEMESTER REPEAT EXAM AUG SEP FEB NOV BLOCK DISTANCE EDUCATION 1 JANUARY EXAM NDEC 7 A sa Aer AA Option 24 Print Exam Types And Blocks The report generated using this option details all valid examination types and the academic block codes defined for each type using SCODE2 Option 2 Block 3 Sample Report 03 MAY 2002 12 02 43 DUBLIN CITY UNIVERSITY List Of Valid Exam Types And Blocks Program 17Qrpt sql Exam Exam Type Block Academic Block Exam Exam Exam Cal Seq Code Name Desc Only Month Attend Exam Attend Both Year ATTENDANCE ONLY NO ASSESSMENT 0 YEAR LONG ATTENDANCE ONLY NO ASSESSMENT 2 SEMESTER 2 FEB MAY N REPEAT ATTENDANCE amp EXAMS YEAR LONG N REPEAT ATTENDANCE amp EXAMS SEMESTER 1 SEP JAN N REPEAT ATTENDANCE amp EXAMS SEMESTER 2 FEB MAY N CONTINUOUS ASSESSMENT ONLY YEAR LONG N CONTINUOUS ASSESSMENT ONLY SEMESTER 1 SEP JAN N DEFERRED EXAMINATIONS ONLY YEAR LONG N DEFERRED EXAMINATIONS ONLY SEMESTER 2 FEB MAY N EXAMINATION ONLY REPEAT YEAR LONG N EXAMINATION ONLY REPEAT SEMESTER 2 FEB MAY N DEFERRED ATTENDANCE EXAMS YEAR LONG N RETAKING MODULE ONLY NDEC SEMESTER 1 SEP JAN N NORMAL ATT
2. SREGC 7 19 SDREGC 1 SREGC 1 8 SDREGC 6 SREGC 7 39 SDREGC 6 SREGC 7 41 f SDREGA 3 SREGAR 3 7 5 Subject Changes Exemption The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 41 SDREGA 3 SREGAR 3 7 6 Subject Changes Exam Type The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 33 Vers 1 2 June 2002 Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 39 SDREGC 6 SREGC 7
3. 1999 would be entered in the calendar year field CA in the Qualification field 2 in the Study Period field and P in the Result Code field Press F12 to execute the Query and the system bring back the result To scroll from one record to the next use the arrow keys and D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 11 Vers 1 2 June 2002 LI Telnet sas_d E 5 x File Edit Host Options Help student Annual Results a Student Number SEREIS BA Me Conaloque Year From To Sele Block Code Qualification Number Primary 7 ii Qualification MSc in Electronic Commerce Business imeem mec DUBLIN FULL TIME Result Code i Overall Mark Precision Overall Mark Final Year Study Period LEYEL ONE FIRST YEAR Can Student Complete In Time Rep lace gt For Help press F1 1 T44 PM O50 72001 E Option 7 Mark Validation Report Study Record This version of the mark validation report which can be run to the screen or to your printer is similar to option 2 but details the results for a module from the students Study Records The selection criteria for the generation of this report are Exam Year Enter the Year the report is required for e g 2000 Exam Month Enter the Exam Month the report is required for e g 1 5 or 8 Qualification Code Enter the Qualification Code the report is required for e g AR Subject Code Enter the subject module
4. Dublin City University Computer Services Department Student Records System Faculty Administration Function Set User Manual D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc If you experience any problems operating the system please contact the Computer Services Helpdesk on Ext 5007 or e mail the Helpdesk at Helpdesk dcu ie Certain parts of this document contain information that is strictly confidential It should not be reproduced disclosed revealed or used in a manner that could inadvertently lead to disclosure of this information For internal DCU use only D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Vers 1 2 June 2002 Section Nn bk U N Appendix Table of Content Logging on to the Student System NEXAM DCU Examination System SSTUD6 Compute Marks amp Results Menu NFAREP Faculty Reports SMNTL Logfiles D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Vers 1 2 June 2002 Section 1 Logging on to the System l Using your mouse double click with the Left button on the ITS system icon on your desktop Alternatively double click on the Telnet icon on your desktop select sas_p or Maurs and click on the Connect button 2 When prompted enter in lowercase your user name and password and press return You will then be asked to supply your Student System password enter your password and press the return key Press t
5. 2 Rowcade 3 Rowcade 95 Rowcoade 2 12 Rowcode Major Area For Help press F1 In Service Ip Ne Of Mark LEVEL 4 Electronics and automation Generate Units Language _jojxi lt Rep lace 14 51 PM 09707 2001 E Example of Child Module definition on Academic Structure SACAD Option I Block 9 Subject Information LJ Telnet sas_p File Edit Host Options Help x m a ol Bir iF Academic Year Subject Code Alternate Name Experiential Y N Department Faculty School Examination Code Related Subject Last Revision Date 01 APR 1996 Subject Information ENGINEERING amp DESIGN TH TERM AL GROUP ELECTRONICS 1 Credits Is This subject Classed as Distinct p Ext Code IMM Course Level Rowcode 3 Rowcode 9 Rowcode 2 12 Rowcode Major Area Count 1 For Help press F1 aoo EE404 HEWEELIGITAL ELECTRONIC SYSTEMS In Service W Out Generate Units f Mark Electronics and automation D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Vers 1 2 June 2002 Language LEWEL 4 lt Replace gt 14 54 PM 0970772001 a Page 3 22 When defining the calculation criteria for Mother Child modules the user may enter values for the following fields Minimum Final Mark This field is optional Ifa value is entered for each module when the mother subject is calculat
6. D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 28 Vers 1 2 June 2002 Program ID Menu amp Option 29 SCOUR 4 SDREGC 3 SREGC 3 35 SDREGC 1 SREGC 1 6 2 Uncancel Qualifications The selection criteria for this report 1s First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 8 SCOUR 4 SDREGC 3 SREGC 3 6 3 Cancel amp Uncancel Qualifications The selection criteria for this report is Supply Cancellation Reason A1 or ALL Ifthe report is required for a particular cancellation reason enter the appropriate code e g A Administrative Error as defined on SCODE Option 25 or enter ALL for all cancellation reasons First Student Number or ALL The report can
7. S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 67 SCAQ2 1 SNAPPM 4 5 9 All of the Above The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the programs referenced in 5 1 to 5 8 6 Qualifications 6 1 Cancel Qualifications The selection criteria for this report is Supply Cancellation Reason Al or ALL If the report is required for a particular cancellation reason enter the appropriate code e g A Administrative Error as defined on SCODE Option 25 or enter ALL for all cancellation reasons First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number
8. a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 61 FBLO1 1 SCAOM 5 SCAOM 6 SNAPPA 1 SNAPPA 3 SNAPPM 6 65 SCAQ2 1 SNAPPM 4 5 5 Residence Application changes The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 26 Vers 1 2 June 2002 User Name or All This report include changes made by the following programs Program ID Menu amp Option 26 SNAPPA 2 SNAPPA 43 SNAPPA 1 SNAPPA 3 5 6 Cancel Residence Application The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of studen
9. key on the top row of the numeric keypad to return to the menu 6 Once results have been committed 1 e saved they can be viewed amended or added to by going through steps 1 to 5 again Finally Committing Results To finally commit all the results for a particular subject module to the students study records take option 1 from menu NEXAM as before Change the value in the Final Commit field to Y and use the Page Down key to bring up all the results entered Commit the results by pressing the key On successful commit the results the system outputs the following message Transaction complete 99 records applied and saved and the Post Y N flag changes to Y 99 indicates the number of records applied and saved D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 3 Vers 1 2 June 2002 It is important to note that once the final commit has been set to Y and the results are committed the students study records are then updated and no changes can be made to these results using this option _ oO x ee a 7 R EA Sea ET at Year ERPE Exam Month Qualification BSc in Airgeadas Riomh amp Fiantraiocht Study Period lt lt Leave Blank For ALL Study Periods gt gt Subj FSP Exam Subject Teanga Eorpach Gearmainis Bocsi ias E SOQ poe CA Exam Final Final Post Student Name Mark Mark Mark Result N Crosson Ronan P Mac An Bhreitheamh Barra Gearoid P Moloney Maeve F Moron
10. 100 N N A 0 66 FAN MELI5 MAY 2000 110100 43 OLD 200100310 2000 2000 0 ACCIOI N N A 55 FX Y MEL 15 MAY 2000 110130 10 NEW 200100310 2000 2000 0 ACCIOI N N A 55 88 FX Y MEL 15 MAY 2000 110130 10 Option 5 Academic Structure Validation Log File SMNTL 5 This log can be generated as a batch job whereby the user can run the jog immediately or defer the job The user is also provided with a facility to get the responses to the selection criteria prompts from 1 the system as defined in batch prompts 2 the last time the use ran this log if this is not available the system defaults will be used and 3 a previously saved request The user is then asked if the defaults i e the values in square brackets should be used and the prompting skipped If the user opts not to skip the prompts the following prompts are displayed Print A cademic Struct V alidation Log QAO Requisites Or Calculation C R iteria Enter A V C Or R A1 A Enter the value for the required log For input A cademic Structure F ormal all changes to the records of SACAD 1 provided that validation AS Y es will be included For input A cademic Structure N on Formal all changes to the records of SCOUR 1 provided that validation AS Y es will be included For input V alidation Log all changes to the records of SMNT 1b1 will be included For input C AO Requisites all changes to the records of SNAPPM 1 will be included For
11. 123456788990 180 100 00 50 123 2 PAPERI dffgdh 180 100 00 40 4 Exam Low Limit High Limit Active Y N Type Result Percentage Percentage N F FAIL 0 35 Y N F3 FAIL RE EXAM ALLOWED 40 49 Y N P PASS 50 74 Y N PD PASS WITH DISTINCTION 75 100 Y D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 17 Vers 1 2 June 2002 Option 11 Validate Mother Subject Criteria This program checks the following in respect of Mother subject module calculation criteria 1 The Minimum number of Subjects to pass is not greater than the number of Modules linked 2 The weights of modules add up to 100 3 Mother subjects are not linked to exam papers The selection criteria for the generation of this report is Calendar Year Enter the academic year report 1s required for Faculty Code or ALL Can be run for one faculty or for all faculties The report is printed by Subject Module code and includes all active Mother subjects modules Date 20 04 2000 INTEGRATED TERTIARY SOFTWARE Page 1 Program im4rpt rpt Validation Of Module Mother Criteria For Calculation Calendar Year 2000 Faculty Code all Mother Subject Description Message DESIGN DESIGNING Subject Linked To Exam Papers Minimum Number Of Subjects To Pass Less Than Number Of Modules Linked Weights Of Modules Do Not Add Up To 100 ELM1 ELMARI MOTHER 1 Subject Linked To Exam Papers Minimum Number Of Subjects To Pass Less Than Number Of Modules L
12. 3 17 Vers 1 2 June 2002 e The Marksheet file saved as a comma delimited text file 1 e txt file should be saved on your C drive which is also the default drive for FTP Server software Again if you are unsure what the default drive and directory are for your version of the FTP Server please check with the Helpdesk Tech Note The FTP Server Software should be configured to access ITS with user ID SU and password SU e To activate an FTP Server session just select FTP Server from the Cisco Suite If logon is successful the following screen is displayed FIP Server Active Log Untitled Eie Configure Options Help sce 7 Server started Logging is enabled L Opti iene eer I Enable Logging Save on Exit _ Cancel Help Directories Default Home Director Jos Browse Default Privileges List D write mM Read Delete me Ready 10 01 1471170 wae e Leave FTP server session running and log onto Student System ITS e Goto menu NEXAM 00 10 11 Ver 11 3 User TOTAL 1 CITY UNIVERSITY 3 LOCAL SOFTWARE DCU sults Upload Report Tem Cu 11 Mark and Resul nt Brog Exam Board Examination Results li n Report Study Rec VVVVV y Vy y Forward of Examination Res ate JR4 Prev Year Contrib e Select option 21 Results Upload e You are then prompted for the destination of the Results Upload list Select either option 1 S
13. 9 Overall Mark Weight N9 2 This is the weight of the overall mark for this study period to be taken into account when calculating the overall mark of the next study period This will only take place if the value in field Automatic Calculation in C below is Y Jes Automatic Progress Y N A1 This field is used to indicate whether the Automatic Promotion of Students option SSTUD4 9 must create application records for students for the next year of study Automatic Calculation Y N A1 This field is used to indicate whether the Calculation of Overall Mark option SSTUD4 7 must take the previous year of study s overall mark into account in calculating the current overall mark The overall mark weight specified on the previous year of study will be used The following fields refer to the identification of possible graduates diplomandi by using option SSTURC 2 Number of Subjects for Qualification to be Awarded Min N2 If the rules in respect of the qualification determine a minimum number of subjects must have been passed for this period of study that number is entered here Number of Subjects for Qualification to be Awarded Max N2 If the rules in respect of the qualification determine that a student may only be granted credit for a certain number of subjects in this period of study that number is entered here D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 14 Vers
14. D is output where the results for a student are deferred E Indicates that a student has an Exemption for the module M Missing marks no marks entered for a module although marks were expected D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 7 Vers 1 2 June 2002 P Where a student has passed a module and only a final result of P has been entered 1 e no final mark F Where a student has failed a module and only a final result of F has been entered 1 e no final mark A combination of results and alphabetical characters are also used as follows 99X Where 99 is the Continuous Assessment Mark and X indicates that the student has failed the Examination Component Result Code of FQ 99W Where 99 is the Examination Mark and W indicates that the student has failed the Coursework Element Result Code of FW 99C Where 99 is the Final Mark and C indicates that the student has a Pass by Compensation Result Code of P4 Option 5 Exam Board Entry The Exam Board Entry function is used to update amend marks and results after they have been committed to the study record This option is used particularly to record changes agreed by the internal and external Progression and Award Boards The Exam Board Entry function has two screens Screen is a summary screen for the Programme of Study and includes some statistical information Screen 2 details all results for e
15. Page 1 Program 15drpt rpt Examination Schedules For Faculty School Code 1 SCIENCE Calendar Year 98 Month 11 Exam Start Dur Subject Subject Students Paper Examination Exam Date Sess Time Min Code Description Enrolled Number Paper Name 02 NOV 98 1 08H00 180 ONDET1 CONSTRUCTION AND DETAILING 1 17 1 PAPER 1 FABAPPL FABRIC APPLICATION 13 PAPER 1 LABADOI LABOUR ADMINISTRATION 12 1 PAPER 1 PRACTEX PRACTICAL TEXTILE DESIGN 13 1 PAPER 1 Total gt 55 2 14H00 180 CHEMI01 CHEMISTRY IA 32 1 PAPER 1 HISARGI HISTORY OF ARCHITECTURE 1 17 1 PAPER 1 HISTEXT HISTORY OF TEXTILES 13 1 PAPER 1 LABLAW1 LABOUR RELATIONS LAW 1 12 1 PAPER 1 Total gt 74 Option 7 Mandatory Module Fail Report This report lists students who have failed mandatory modules for the Academic Year Exam month s Qualification entered The following information must be entered to generate the report Exam Year Enter the Examination Year the report is required for e g 2000 First Exam Month to Include Enter the code for the first Examination Month to include e g 1 for January or 8 August Repeats Next Exam Month to Include or lt Enter gt to Continue If you wish to include a second Examination Month enter the required code Otherwise press the Enter key to continue without making a further selection Faculty Code Enter the Faculty Code the report is required for or press the Enter key to select the default value of All Depar
16. S or B If Qualification then Qualification Code or ALL Block Code or ALL If S ubject then Subject Code or ALL Block Code or ALL Active subjects only Y N If B oth then Subject Code or ALL Subject Block Code or ALL Active Subjects only Y N Qualification Code or ALL Qualification Block Code Or ALL A report is then generated based on the selection criteria entered Sample report for Qualification Program 143ccc pc INTEGRATED TERTIARY SOFTWARE PAGE 1 19 APR 2000 Result Criteria Validation Report For Validate Per Q ualification Or S ubject Or B oth q Qualification Block Code Or ALL all Qualification Code Or ALL all Offering Per D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 11 Vers 1 2 June 2002 Qualification Description Type Study Error Description 100A 1 B DOSMESTIC SCIENCE CLOTHING 01 1 40 000 Has No End Percentage Of 100 One Hundred B AGR BACHELOR OF AGRICULTURE Ol 1 75 000 Has No Start Percentage Of 0 Zero BCLOTH B CLOTHING DESING 01 1 49 000 Has No End Percentage Of 100 One Hundred Sample report for Subject Program 143ccc pc INTEGRATED TERTIARY SOFTWARE PAGE 1 07 JUN 2000 Result Criteria Validation Report For Validate Per Q ualification Or S ubject Or B oth s Enter Subject Code Or ALL all Subject Block Code Or ALL all For Active Subjects Only Y N y Exam Subject Description Type Error Description 1000000 MICRO COMP
17. al Ons Year Sle Qualification ies MSc in Electronic Commerce Business Study Period tJ LEVEL ONE FIRST YEAR Enter Exam Month or Null For All Order Students Per MJerit Or Strictly A lphabetical Start On Jear Exam Or Flinal Mark Generate Exam Board Decision Printout Invoke of Calculate Program Y N Enter group of students to select as well as the sort sequence and then Press NEXT BLOCK gt to generate this selection Number Of Students Overall Mark Average Passed Max imum Failed Minimum Cancelled Standard Deviation lt List gt lt Rep lace gt For Help press F1 1 7 75 PM 05 07 2001 we On entering the Study Period some Statistics in respect of the Academic Year Program of Study Study Period entered are displayed at the bottom of the screen including Number of Students registered for the Program Study Period in that year Number of Students who Passed Number of Student who Failed Number of Students who Cancelled The Overall Average Mark The Maximum Overall Mark The Minimum Overall Mark and The Standard Deviation Hit the Page Down key to bring you up the individual student results Screen2 Screen 2 Screen 2 is divided into two blocks To move between the two blocks use the Page Down and Page Up keys To move from Student to Student use the arrow keys W and Please note you must be in the top block to move between student records Block 1 Top section of screen de
18. be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report includes changes made by the programs listed in 3 6 1 and 3 6 2 6 4 Qualification changes The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 29 Vers 1 2 June 2002 Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 17 SDREGC 1 SREGC 1 37 SSTUD4 21 5 SSTUD7 2 73 SDREGC 5 SREGC 5 75 SDREGC 7 SREGC 9 76 SDREGC 7 SREGC 9 6 5 Deletions The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a sing
19. code the report is required for e g FN113 Study Period Enter the Period of Study the report is required for e g 1 or press the Enter key to select the default value of All Sort Per N U mber or N A me A1 Enter U to sort the report by Student Number A to sort by Student Surname Firstname The report can be used as a final check against the marksheet for the marks and results entered for a particular module subject D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 12 Vers 1 2 June 2002 Co Telnet sas_d a ES ioj x File Edit Host Options Help Ye So TAT J0 APR 2002 12 36 07 DUBLIN CITY UNIVERSITY Progra ideuri pe lalidation Report Fron Study Record For Year 2002 Month 3 Qualification AR Study Period 1 Subject FAIS Subject FAIS Teanga Eorpach Gearnainis 2 CA Height of Esan Height oo otudent cH Esan Final Final Hane Hark fark fes digido Crosson Ronan i i iP 14d o01 Mac An Bhreitheakh barra Gearoid i G OP 31791419 Holoney Haeve I Wo f Horoney Hichael John i A Pendred Jessica Anne i j F For Help press Fl 12 36 s0 04 2002 E Option 8 Compute Marks and Results Menu Option 8 takes the user to the Compute Marks and Results Menu SSTUD6 This menu includes three facilities for the programmatic adjustment of marks See Section 3 for details Option 10 Carry Forward of Examination Results Menu NEXAM This function is to be
20. ee TTS SUPPORT ITSV9 REL96 Program i4srpt rpt Final Mark Adjustments Trial Year 99 Exam Month 1 Offering Type 01 For Department 1007 To 1007 For Subject BUILSC1 To BUILSC1 Student Student Subject Dept Off Final Final Adj Adj Number Name Code Code Type Mark Result Mark Result 965050502 KL MAREE BUILSC1 1007 Ol EXAM 965050505 G KOEKEMOER BUILSC1 1007 Ol EXAM D ANIALL DCU nternal staffimarks latest Web Version 0406 _070602 doc Page 4 5 Vers 1 2 June 2002 965050506 DF MALAN BUILSC1 1007 0l 49 FS 50 P NORMAL EXAM Option 6 Set Final Marks To 50 Per Exam Type This option is used in the event of students who passed an additional exam but who according to the University rules may not have a final mark greater than 50 The program will automatically adjust the final marks for these students down to 50 The selection criteria includes Calendar Year Enter the Year the adjustment is required for e g 2000 Exam Month Enter the Exam Month the adjustment is required for e g 1 5 or 8 Department Code Enter the Department Code the adjustment is required for e g AR Subject Code Enter the subject module code the adjustment is required for e g FN113 Exam Type Enter the Examination Type the adjustment is required for e g N Normal Examination or E Examination Only Repeat Is this a T rail or an U pdate run Enter T if you wish to review what the results of the adjustment
21. key to accept the default value of Y Otherwise enter N and press the Enter key for no report to be output If in doubt take the default option of Y Sort Students A lphabetical Or N umericaly If you wish to sort the student alphabetically by student name press the Enter key to accept the default option of A Otherwise enter N to sort the students by Student Number Is This A T rial Or U pdate Run Press the Enter key to select the default value of T for Trial This will only generate a report that will list all the changes that would be made should the Update option be selected To run the Update enter U and press the Enter key This updates the students Overall marks Overall Result Codes and Precision marks A sample of this report is included in the Appendix 8 Note When entering the selection criteria for any report on the ITS system the values in the square brackets are the default values If you press the Enter key without entering any value at the selection prompt the system assumes you are Selecting the default value i e the value in square brackets If no value ts listed in then no default is available and a value must be entered for the report to generate correctly Option 4 Print Broadsheet The Print Broadsheet option in the NEXAM menu lists on a broadsheet all students for a particular Qualification and Period of Study and includes the student ID Number Name Modules Results and Overall Qualifica
22. lt LIST gt is displayed at the bottom right hand side of the screen By pressing the Home key the user can display and select a valid option from the list Study Period Enter the required period of study e g 1 First Year X Exchange Students Subject Enter the required module subject code e g CA558 Again if you are unsure of the subject module code pressing the Home key will list all the valid module subject code for the qualification entered On entering a subject module code the system displays the Module Subject weight the Continuous Assessment weight and the Examination Weight Year Exam Month Final Commit Sort By Name Number Bj Qualification BSc in Airgeadas Riomh amp aii Eo Study Period Blank For ALL Study Per iods gt gt Subj FP Exam Subject weighting WE EE E Exam Final Final Past Student Nea me ee Mark Mark Result Y N eee Crosson Ronan Mac An Bhreitheamh Barra Gearoid Moloney Maeve Moroney Michael John Pendred Jessica Anne lt Replace gt For Help press Fl 12 05 300g zonz A eee eee aa aa a s a a a o E ee e D o e ee a a a a aas E a aa ee n a E E ae n a E a a s a a E E a T S a S o a a n s a oa ao aens ame oo a e me D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 2 Vers 1 2 June 2002 Press the Page Down key to move to the second block on the screen and to bring up all the students registered for the Examination Qualification Period of
23. run by the Registry and carries forward Examination Results from a previous academic year or previous diet of examinations within the same academic year based on the following rules FW Failed a Coursework element Mark for Examination component should be carried forward FQ Failed an Examination element Mark for Continuous Assessment component should be carried forward FX Fail Absent from Exam DNP Mark for Continuous Assessment component should be carried forward F0 Deferred The Mark entered 1 e either Exam Mark or CA Mark should be carried forward FI Certified Illness The Mark entered i e either Exam Mark or CA Mark should be carried forward D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 13 Vers 1 2 June 2002 The rules are documented in detail in the Appendix 6 NB This function should only be run by the Registry before the population of the temporary tables The following details the User Selection required to run this function Current Exam Year Enter current exam year e g 2000 Faculty Enter the Faculty Code for which you wish to carry forward results or press the Enter key to accept the default value of All Department Enter code for the required Department or press the Enter key to accept the default value of All Qualification Enter the Qualification code you require or press the Enter key to accept the default value All Study Peri
24. updateable under this option Student Number Exam Year and examination month Qualification code Subject code Date Cancelled Offering Type Class Group Exemption Y N Examination Type Half period Mark Credit point The normal way of updating records can be used but in order to eliminate unnecessary cursor movements the following procedure 1s recommended 1 Press lt NEXT BLOCK gt Page Down Key and enter the number corresponding to the field to be updated 2 Press lt lt PREVIOUS BLOCK gt Page Up Key and enter the value in the Enter Value field Use lt NEXT RECORD gt Down arrow key to obtain subsequent records and supply the values 3 Press lt COMMIT gt key The values will be entered in the appropriate fields D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 25 Vers 1 2 June 2002 CJ Telnet sas_p o i Fie Edit Host Options Help Exam Year WEEE BMSc in Electronic Commerce Business Month g Subject Code Wii Web Design Date Cancelled aff a1 Class Group W Exemption PE h Enter Value Half Period Mark Credit Point 5 000 Full Period Mark Exam Granted hi Adjusted Value Calculated Value Include In Calc Of Exam Mark GPA SWA Final Mark CGPA CWA FG PA Fw To aaa lt Replace gt For Help press Fl i 4 44 PH 10 07 2001 ee The following fields are updateable A Attendance Factor N3 If the attendance of lectures and pra
25. would be before doing the actual adjustment Enter U is you wish the results to be adjusted A report is produced which details the following student details by subject Student Number Subject Code Subject description and Previous Final Mark The report only includes records for students where results have been adjusted Date 30 OCT 99 rea ITS SUPPORT ITSV9 REL96 Page Program iaarpt rpt List Of Subjects Updated To 50 Trial Run For Year 99 And Exam Month 1 Dept 1007 Subject ALL Exam Type S Student Subject Subject Previous Number Code Description Mark 965050503 BUILSC1 BUILDING SCIENCE 1 98 965050515 89 965050517 56 965050507 CONDETI CONSTRUCTION AND DETAILING 1 90 965050515 67 965050516 56 965050506 HISARGI HISTORY OF ARCHITECTURE 1 97 D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 6 Vers 1 2 June 2002 965050510 965050515 965050516 Total Records Updated 10 Option 7 Update Result Codes Per Subject This option is used to identify students who may be possible candidates for an additional examination The result codes for these students are set to a code that may lead to an additional examination The Examination Board then makes the decision and for those students who do not qualify the report result code is changed back The selection criteria includes Calendar Year Enter the Year the adjustment is required for e g 2000 Exam Month Ente
26. 000 17 29 29 INS 2000 7 SB VOEDK 1 OT 02 QT CP 0 LP 0 TP 0 SP 0 IL 0 03 APR 2000 17 29 37 INS 2000 7 SB VOEDT 1 OT 02 QT CP 0 LP 0 TP 0 SP 0 IL 0 03 APR 2000 17 30 05 INS 2000 9 SB BESTV 1 BC 0 OT 02 03 APR 2000 17 30 12 INS 2000 9 D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 47 Vers 1 2 June 2002 SB VOEDK 1 BC 0 OT 02 03 APR 2000 17 30 19 INS SB VOEDT 1 BC 0 OT 02 Number Of Records 6 Option 7 History Changes Log File SMNTL 7 To generate this log the user must respond to the following prompts Enter Student Number N9 or ALL Enter the student number the log is required for or enter ALL to generate a log in respect of all students Enter Start Date DD MON YYYY Enter the start date for the log as follows 01 Jan 2002 Enter End Date DD MON YYYY Enter the end date for the log The log when generated included transaction on the start and end dates Enter User Id A10 or ALL If the log is required in respect of a particular user the user ID should be entered here else enter ALL to generate a log in respect of all users Order By S tudent Number or D ate A1 The log can be sorted by Student Number or by Date The user specifies here which order is required If date is specified the log is ordered by date and within that by user ID If student number is specified the log is ordered by student number then by date and time Sample Report 28 JUN 2000 IN
27. 1 2 June 2002 The following four fields are entered to determine year to year promotion of students It is possible to programmatically update the annual results of students as would otherwise be done manually in option SSTUD7 4b1 on the basis of these rules see option SSTUD4 8 Number of Subjects to Pass N2 The number of subjects in this period of study that must have been passed in the current year or before for a student to pass this period of study Percentage of Subjects to Pass N3 This is an alternative to F above and only one of these two fields can be used In this case the student must have passed this percentage of all the subjects that he was enrolled for in this period of study Number of Major Subjects to Pass N3 These fields will normally only be used in respect of the last period of study of a qualification Major subjects are defined under option SACAD 1b11 To pass this period of study this number of major subjects in respect of the current qualification must have been passed at some stage in the career of the student Maximum Number of Subjects Repeated N3 The maximum number of failed subjects in respect of this period of study that would be allowed If the student failed a larger number he would fail this period of study Notes 1 In respect of these last four numbers all subjects failed at previous attempts and later passed will be counted only as a pass 2 Whilst it is possible
28. 2 Upload this new file 3 The examination results will be updated accordingly D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 19 Vers 1 2 June 2002 Processing Rules e The following rules apply in respect of each of the mark fields i e IVNYMARK Continuous Assessment mark IVNEMARK Exam mark and IVNFMARK Final mark individually a Ifa mark already exist on the table IVNIMT for the student subject mark combination and b The value read from the ASCII file is null Blank or is equal to 0 zero then c Do NOT UPDATE the student s mark in the table IVNIMT e Ifthe record for the student number year exam month qualification code study period and subject codes exist the marks will be updated with the marks from the file unless it satisfies the rule above e Ifthe record does not exist the program will create a record for the combination of data received from the file The program will not validate that this student is registered as this is a function of the program that copies the data to the Student Record 1 e when the final results are committed on the student system e Ifan error in loading the data is encountered the program will print the student number and the error encountered e Ifthe file already exists on the UNIX directory Student System Server the program will report this and abort the operation e Ifthe file specified in the criteria entered for uploading
29. 6 070602 doc Page 3 15 Vers 1 2 June 2002 71x ar Tools J MULTINET My Documents My Download Files Py Music Printkey Pro Program Files RoW SILT EM _ web Software WINDO WS WIM EIT J J mail_conversian _ Marksheets File name Get Data e Select the marks iqy file from where it is saved on your system and then click Get Data You will be asked Where do you want to put the data Click on OK to select the default setting e You are then prompted separately for the Module Code Qualification Code and Period of Study required Enter the appropriate value and click on OK for each parameter The student data will be then be imported into Excel Save the file using an appropriate naming convention This file can then be given to an examiner for completion Excel 97 e Open Excel e Select Data from the menu bar e Select Get External Data and then Run Web Query e Select the marks file from where it is saved on your system and then click Get Data You will be asked Where do you want to put the data Click on OK to select the default setting e You are then prompted separately for the Module Code Qualification Code and Period of Study required Enter the appropriate value and click on OK for each parameter The student data will be then be imported into Excel Save the file using an appropriate naming convention This fil
30. 7 7 Subject Changes Offering Type The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 38 SDREGC 6 SREGC 7 7 8 Subject Changes Block Code Exam Month The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 15 SDREGC 6 SREGC 7 19 SDREGC 1 SREGC 1 58 SSTUD4 22 D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 34 Vers 1 2 June 2002 7 9 Deletions The selection criteria for this report is
31. Detail 8 1 Fee Base Values The selection criteria for this report is Sort order D ate or U ser The report can be sorted by Change Date or by the ID of the user making the change Start date End Date User Name or All D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 35 Vers 1 2 June 2002 This report include changes made by the following programs Program ID Menu amp Option l FSAM 1 8 2 Qualification Events Fee Values The selection criteria for this report is Sort order D ate or U ser The report can be sorted by Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 2 FSAM 1 Event 05 FSAM 22 Event 05 FSAM 27 68 FSAMI 1 8 3 Subjects Lab Events Fee Values The selection criteria for this report is Sort order D ate or U ser The report can be sorted by Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 3 FSAM 1 Event 07 amp 17 FSAM 22 Event 07 amp 17 FSAM 27 68 FSAMI 1 8 4 Curriculum Account Types Not Used 8 5 Residence Fee Values The selection criteria for this report is Sort order D ate or U ser The report can be sorted by Change Date or by the ID of the u
32. ENDANCE NDEC JANUARY EXAM NDEC N EXAMINATION ONLY NDEC SEMESTER 1 SEP JAN N NORMAL EXAM FEB NOV BLOCK N NORMAL EXAM YEAR LONG NURSES N RESEARCH AUGUST REPEAT ATTEND ONLY ATTEND ONLY BOTH BOTH BOTH BOTH BOTH EXAM ONLY EXAM ONLY EXAM ONLY EXAM ONLY BOTH BOTH BOTH BOTH BOTH BOTH ATTEND ONLY BOTH meee a p p pi KTR TE ONSONOHONH SO anamen MN es Or A cee Oe Oo S i m A A B B B G C D D E E F G H I N N P R w gt w WW g o m n w o o w w S oO REPEAT EXAM AUG SEP Y ioe D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 20 Vers 1 2 June 2002 Option 25 Log Files Option 25 takes the user to a lower level Menu SMNTL that allows the printing of Logfiles covering different aspect of the Student Record processing and maintenance See Page xx to xx Option 26 Print Students Enrolled Subject The Student Enrolled Subject reports details the number of students registered for a particular module examination To generate the report the user will be prompted for the following selection criteria Calendar Year The academic year for which the report is required Exam Month The exam month for which the report is required e g 1 for Semester 1 examinations or 8 for Repeat examinations Exam Code or All The exam code for which the report is required In most cases this will be the same as Exam Month therefore the default AL
33. First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 33 SREGAR 1 SCOUR 3 SCOUR 5 46 SDREGA 2 SREGAR 2 48 SDREGA 3 SREGAR 3 49 SDREGA 1 7 10 All of the Above The selection criteria for this report is Supply Cancellation Reason Al or ALL If the report is required for a particular cancellation reason enter the appropriate code e g A Administrative Error as defined on SCODE Option 25 or enter ALL for all cancellation reasons First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report includes changes made by all of the programs referenced in Sections 7 1 107 9 8 Financial
34. I Include In Calc Of FGPA FWA Y N Must the Final Grade Average be included in the calculation Overall Mark Not used in DCU J Balance Fee Account The display of a student s account balance Debits and Credits are controlled via the validation DF Display Fees on Study Records in option FSAM 3 These fields cannot be updated A logfile of any changes executed under this option including usernames dates and times 1s available under option SMNTL 4 This report can be used to ensure that all changes were properly authorised Block 2 Exam Number For Final Year Mark As discussed above it is possible to select the mark with which you wish to work in this block then go back to Block 1 and enter the marks for all students that are being queried The fields which may be selected are Attendance Factor Full period Mark Exam Granted Adjusted Exam Mark Adjusted Exam Result Adjusted Final Mark D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 27 Vers 1 2 June 2002 LJ Telnet sas_p E E Joj x File Edit Host Options Help a e TAT Exam Number For Final Year Mark Enter Corresponding Number To Indicate Mark To Be Added Of Select One OF The Following Numbers Attendance Factor 4 Adjusted Exam Mark Full Period Mark 5 Adjusted Exam Result Exam Granted 6 Adjusted Final Mark 0 lt Replace gt For Help press F1 E 4 45 PM 10 07 r200 vt Bloc
35. L should be used Currently the only exception to this is Year Long modules which have an Exam Code of 0 and an Exam Month of 5 Sort by Offering Type or Exam Group The user can opt to sort the report by Offering Type or by Exam Group The reports excludes student who have cancelled a module have an exemption or are registered as Attendance Only 05 MAR 2002 08 53 01 page 1 INTEGRATED TERTIARY SOFTWARE Students Enrolled For Exam For Calendar Year 1999 Examination Month 11 Exam Code 11 Sort Order o Program 157rpt sql Exam OTP Paper Paper Pref Students Day Exam Session Code Subject Name Subject EGRP Number Name Lang Enrolled Number Date Number 11 ACCOUNTING 10 ACC101 01 1 PAPER 1 A 4 192 25 MAR 1999 2 ACCOUNTING 102 ACC102 01 l PAPER 1 4 500 26 MAR 1999 1 eee End Of Report D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 21 Vers 1 2 June 2002 Section 5 Menu SMNTL Logfiles Ld Telnet sas_p E ioj l File Edt Host Options Help Menu SANTL 5 2 S JUL 2901 16 23 Ver as User 85047918 DUBLIN CITY UNIVERSITY STUDENT INFORMATION SYSTEM LOGFILES select One Of The Following k D gt Print General Log File Print Study Record Log File for Registration Changes Changes To Class Marks Changes To Exam Marks Results Print Acad Struct Validation Log Purge Study Record Log File Purge General Log File Purge History Changes Log File P
36. LL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 16 Vers 1 2 June 2002 Subject Code or ALL Qualification Code or ALL The report prints for each Qualifications by offering type period of study and Qualification for Subjects per paper mark and name and low percentage The report includes all subjects for which criteria has been defined but excludes inactive modules subjects Date 20 APR 2000 Page 15 Program i41rpt rpt INTEGRATED TERTIARY SOFTWARE Criteria For Calculation KOK KK K K K K K K FK K FK K K K 2K K 2K K 2K K 2K 3K For Year 2000 From Department 0 To 9999 For The Qualification Code Or ALL ALL For The Subject Code Or ALL ALL Print Q ualifications or S ubjects or B oth B Faculty 1 SCIENCE Department 1007 AGRICULTURE Qual Qualification Offering Period of Code Description Type Study TEXDES TEXTILE DESIGN 01 l Result Result Low Limit High Limit Code Description Mark Mark F FAIL 0 50 P PASS 50 74 PD PASS WITH DISTINCTION 75 100 Faculty 1 SCIENCE Department 1 ELECTRONIC DATA PROCESSING Qualification 8021 PETROLEUM OIL AND LUBRICANT Exam Year Exam Number Of Module Subject Admission Mark Mark Modules To Module Minimum Subject Type Mark Weight Weight Be Passed Weight Final Mark 1000000 MICRO COMPUTER 40 60 40 3 50 00 3 Paper Name Of File Paper Weight Of Subminimum Exam Number Exam Paper Number Duration Paper For Paper Group 0 PAPER 1 123456788990 180 100 00 50 123 l PAPER 1
37. P Department Code DY Days Dates EC Exemption Code ED End Date EE E D Code EF Agr Eff Date EM Exam Month EN Exam Number ET Exam Type ETD Exam Term Date EU Earning Deduct EV Event EVT Event Type EX Exemption EY End Days EYR End Year FL Floor Number FN Final Year FT FTEN Status GEN Gen Trans HA High Amount ICD Interest Code ID Identity Number IDS Interest Desc IDR Interest Rate ICU Interest Current IN Interval IS Institute Cde 130 Interest 30Days 160 Interest 60Days 190 Interest 90Days I120 Interest 120Days JS June Symbol LA Low Amount LC LetterCode LD Lab Deposit LN Lecturer Number LT Liability Type MS Matric Symbol MD Matric Date MDP Min Down Paymnt MG Matric Grade MK Mark NO Paper Number OT Offering Type PC Percentage PD Downpayment PG Post Undergrad PI Printer PL Preferred Lang PN Paper Number PO Contract PP Personal Post PR Primary Ind PS Period of Study PT Installment QU Qualification QN Qual Number RD Rounding Fact RE Regis Date RM Room Number RS Result Code RN Run Number RV Monetory Value RY Royalty Code SA No of Places SB Subject Code SC Status Code SD Start Date SE Sequence Number SI Sapse Indicator SL Salary Level SN Subject Number SP Suppress ST Admission Stat STD Service Term Dt STN Student Number STY Student Type SU Surname SY Start Days TC Trans Code TP Type XC Exclusion Cod
38. Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 21 SALUM 2 SCAOM 4 SREGB 1 23 SNAPP 2 FSAM 4 SREGB 6 42 SCOUR 2 43 SREGB 4 66 SEXAM 3 3 Matric Subjects The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 16 SALUM 2 SCAOM 4 SREGB 1 22 SNAPP 2 FSAM 4 Paper marks via SSTUDM 2 3 1 Paper Marks The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the followi
39. Study and Module combination entered Block 2 Lower section of the screen 1 Using the tab or return key the user can move across to the required field for mark and or result code entry 2 Enter the marks result codes as appropriate Pressing the Enter key moves the user to the next field within the same student record If you wish to enter the final marks for all students use the W key to move to the final marks field for the next student Pressing the key bring you to the final marks field for the previous student 3 The system automatically calculates the P Pass or F Fail result code based on the marks entered and the information entered in the Calculation Criteria Subj Qual option Menu SSTUD3 Option 2 Codes such as FW Failed a Coursework element FQ Failed an Examination element FX Fail Absent From Exam DNP FI Certified Illness and FO Deferred have to be manually entered by the user A list of valid result codes which can be used at Subject or Qualification level can be found in the Appendix 7 To enter a Pass or Fail Code ONLY enter P or F into the Result Code field Where a P or F exists in a result field and the Final mark is blank P or F will be output on the Broadsheet for the module 4 When all results have been entered press the commit key key on the top row of the numeric keypad to save the results entered to the temporary table 5 Press the exit key minus
40. TEGRATED TERTIARY SOFTWARE Program 183rpt rpt Log File Detail Of History Detail For Student Number 200100310 For Calendar Year 2000 And User ALL Sort By D Between 01 jan 2000 And 31 dec 2000 Description of Codes AT Attend BC Block CD Cancel Date CP Complete In Time CR Cancel Reason El Exam Month EM Exam Mark ER Exam Result ET Exemption Type EX Exemption EYR End Year FM Final Mark FT Ften Status FY Final Year OT Offering Type PR Primary Qual QL Qualification RS Result SJ Subject SP Study Period XYR Exam Year YM Year Mark YR Start Regi Year User Date Time Status Changes BEA 31 MAY 2000 10 51 24 OLD YR 1999 EYR 1999 BC 0 PR Y QL BA HON OT 01 RS FT E SP 1 FY Y CP CD CR MR 200100310 BEA 31 MAY 2000 10 51 24 NEW YR 1999 EYR 1999 BC V1 PR Y QL BA HON OT 01 RS FT E SP 1 FY Y CP CD CR MR 200100310 BEA 19 JUN 2000 16 19 25 OLD QL l100A 1 YR 1999 XYR 1999 SJ BIO 100 BC 0 OT 01 EX N ET AT N EM 50 ER P YM 50 E1l 11 FM 50 CD CR 200100310 BEA 19 JUN 2000 16 19 25 NEW QL l100A 1 YR 1999 XYR 1999 SJ BIO 100 BC 0 OT 01 EX Y ET AT N EM 50 ER P YM 50 E1 6 FM 50 CD CR 200100310 BEA 24 JUN 2000 22 04 38 INS YR 1996 EYR 1996 BC 0 PR Y QL 100A 1 OT 01 RS AA FT F SP 1 FY N CP Y CD CR MR 2001003 10 KK K KK K K K ok End of report KK K K K K K K K K D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 48 Vers 1 2 June 2002
41. UTER Total Weight Of Exam Papers Do Not Add Up To 100 1000000 MICRO COMPUTER N Result Percentages Of Result 1 And 2 Do Not Follow 100BCOS BUSSINESS COMUNICATION N Result Percentages Of Result 1 And 2 Do Not Follow KK K K K K K K ok End Of Validate KK K K K K K K K K EOF Option 9 Annual And Qualification Criteria This option allows the user to link criteria to existing qualifications in order to Identify students who probably satisfy the requirements for obtaining a degree diploma Report SSTURC 2 and Determine the students who have passed a particular year of study and can therefore proceed to the next There are two sets of criteria which may be applied in determining whether a student may proceed to a next period of study NB THIS DOES NOT USE OR RELATE IN ANY WAY TO THE DCU SPECIFIC CALCULATE PROGRAM This data is kept in three Blocks D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 12 Vers 1 2 June 2002 Lo Telnet sas_d Eel x Fie Edit Host Options Help Se a TAT atal a Qualification Information Year ERBBQualification Minimum Overall Mark Check Annual Result For Qual Award Number OF Subjects To Qualify Minimum BE Maximum Minimum Number of Major Subjects For Qualification To be Awarded Year ERRQualification Minimum Overall Mark Check Annual Result For Qual Award Number Of Subjects To Qualify Minimum EE Maximum Minimum Number of Ma
42. ach individual student Screen 1 Screen requires the user to enter the following details Year The academic year you wish to view amend results for Qualification The qualification or Program of study you wish to view result for Study Period The Period of Study you wish to view result for Exam Month Enter the Examination Month you wish to view results for or leave blank by pressing the enter key if you wish to view all results Student Order Enter M is you wish to view the students in Merit order or press the enter key to accept the default of A if you wish to view alphabetically Generate Printout Enter Y if you wish to generate the Exam Board Decision Printout or press the enter key to accept the default value of N no printout Invoke Calculate Program Enter Y if you wish to calculate program to be invoked so that the overall marks and results are automatically re calculated when module marks results are updated Enter N if you do not want the overall marks results to be re calculated when module marks results are amended If you wish to accept the default values for parameters 4 to 7 inclusive and go straight to the Invoke prompt hit the down arrow key when in the Exam Month field D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 8 Vers 1 2 June 2002 LJ Telnet sas_d E oOj x File Edit Host Options Help a Sa sTo e e
43. action complete 1 records applied and saved Note Subject Weightings cannot be amended using this function Subject weights are maintained by Registry and any changes should be notified to them Crane E ioj x File Edit Host Options Help Fo a Qua Bsc in Airgeadas Riomh amp Fiontraiocht Year Fromage Student Brogan Tracey Anne To ele Qual No Study Perad Overall Mark Result Precision Original Mark Result Precision Yr Mrk ECTS CA Exam Final Weight Credit Mark Mark Mark G Bunus Eacnamaiochta 81 Geilleagar agus 5ocha Bun s na Alomhaireachi Matamaitic don Airgeagi Teanga Eorpach Fraingi Scileanna Cumars ide 01 Bainistiocht Airgeadad Fiontraiocht in Eiringt C rais Bogearrai 1 41 Teanga Eorpach Fraing Scileanna Cumarsaide 91 dn En Onno oon on lt Replaces 7 For Help press F1 12 30 30 04 2002 a D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 10 Vers 1 2 June 2002 Amending Module Subject Marks Results Page Down will bring the user to the lower half of the screen where marks and results can be amended Care should be taken when entering amending marks results at this level as once the mark result is entered and you exit the field using ANY key stroke e g Tab key Return key or Enter key and Y was entered to the Invoke Calculation Program prompt the mark is IMMEDIATELY updated and where relevant the overall mark and result is re calculated
44. al List Registry The Faculty Qual List provides Administration Departments with Academic Structure Examination Criteria information by Faulty and Qualification The following information must be entered to generate the Faculty Qual List Calendar Year Enter Calendar Year the report is required for e g 2000 Faculty Enter Faculty Code for which the report is required or press the Enter key to select the default value of All Qualification Code Enter Qualification Code the report is required for or press the Enter key to select the default value of All Study Period Enter Study Period required or press the Enter key to select the default value All Block Code Enter the Block Code required or press the Enter key to select the default value All The report details the following in respect of each faculty For each Qualification code and study Period The Module Code and Description The Module Type i e Optional or Mandatory The ECTS Credits for the Module The Block Code where the module is offered e g 1 Semester 1 0 Year Long For each Block Code the following is listed The Continuous Assessment Weighting and Examination Weighting The Offering Type e g 01 Full Time D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 2 Vers 1 2 June 2002 Subject Module Weighting The Number of Examination Paper s set up for the module and The duratio
45. alification Code A7 The qualification code to which the criterion applies Offering Type A2 The offering type for the qualification Study Period A1 The study period for the qualification The above four fields are displayed only and cannot be changed Low Limit N3 The lowest mark from which the result is valid High Limit N3 The highest mark to which the result is valid D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 10 Vers 1 2 June 2002 Result Code A2 A valid code as per option SCODE 23 must be supplied and the description will be displayed Upon lt EXIT gt ing from this option the user is given the choice of validating the information The following validations are carried out Full period mark weight and exam mark weight do not add up to 100 No calculation criteria have been captured for subject Result codes that have been captured are inactive In respect of each examination type used for a subject if No low percentage of 0 zero No high percentage of 100 Specified percentages do not follow on one another In respect of each qualification if No low percentage of 0 zero No high percentage of 100 Specified percentages do not follow on one another Validation of Criteria for Calculation STUD2 Y The user is asked to enter value in respect of the following selection criteria Validate per Q ualification S ubject or B oth Enter Q
46. ample Student No 96622244 Module Subj Weight Min Dept Final Weighted Subject Type Mark Mark PS410 SM l 0 32 37 37 PS411 SM i 0 32 60 60 PS403 SM l 0 32 50 50 Total 147 D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 24 Vers 1 2 June 2002 The sum of the final marks for each module is then divided by the total of weights of all the modules linked to the mother In the example above there are 7 modules linked to the mother module PS445 If the user enters ALL for the Dept then the total of 147 is divided by 7 which gives us a final mother module result of 21 If the user enters 32 for the Dept then as there only 6 of the modules linked to the mother module associated with Dept 32 the total of 147 1s divided by 6 to give a final mother module result of 24 Option 25 Change Marks and Results Standard This option is used to enter marks which for some reason were not enter calculated using the standard options NEXAM 1 NEXAM 3 or NEXAM 5 It can also be used for adjusting a student s study record The entering of data using this option is controlled by the System Cycle Change Marks and Results F under option SSTUDY 1 Access to data under this option 1s controlled by Registry using SMNT 5 and user access 1s limited subjects linked to the user s own faculty department Block 1 Change Marks and Results The following fields can be used to query specific records but they are not
47. an 50 CO Telnet sas Fille Edit Host Options Help Se Sa T Menu 2 SSTUODBS jate 28 JUC T222 ee ver DUBLIN CITY UNIVERSITY STUDENT INFORMATION SYSTEM MARK ADJUSTMENTS MENU fo Select One Of The Following gt Exam Paper Mark Adjustments 21 2 Print Mark Adjustments Final Mark Adjustments gt Aun Exam Paper Mark Adjustm Aun Final Mark Adjustments E Oma gt Final Marks Update Result an eer Q gt Return To Previous Menu Your Selection For Help press Fl d 6 43 PM 7 20 99 fH Start cch ail d Es meconal EF Microsof Telnet B Microsof E Telnet od BA N WCE Fad meer 16 43 Option 1 Maintain Exam Paper Mark Adjustments In the case of the adjustment of examination paper marks it is assumed that the statistical analysis that would determine the desirable amount of adjustment would be done outside the system When the percentage adjustment that has to be applied to any interval of marks has been determined the results are entered under this option Cal Year and Exam Month The calendar year and exam month for which records must be updated entered by the user Subject Code A7 The code of the subject for which marks must be adjusted The name of the subject is displayed D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 1 Vers 1 2 June 2002 Paper Number NI The number of the examination paper for which adjustments must be don
48. ar Long The Continuous Assessment Examination Weighting for each Block Code The Offering Type e g 01 Full Time Subject Weighting The Number of the Examination Paper s set up for the module and The duration of the Examination in minutes A sample report is included in the Appendix Option 6 Print Examinations Schedule The Examination Schedule report provides information by Faculty on examinations schedule The following information must be entered to generate the Examination Schedule Calendar Year Enter Calendar Year the report is required for e g 2000 Examination Month Enter Examination Month for which the report is required Faculty School Code or All Enter the Faculty Code the report is required for or press the Enter key to select the default value of All The report prints the following details in examination date sequence Examination Date Examination Session Session Start Time Session Duration D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 5 Vers 1 2 June 2002 For each session the following is detailed Subject Module code Subject Module description Number of Students enrolled Paper Number and Paper Name The report totals by session the number of students enrolled This number excludes students who have cancelled who have exemptions or who are registered as Attendance Only 01 NOV 99 2 TTS SUPPORT ITSV9 REL96
49. b Version 0406 070602 doc Page 4 3 Vers 1 2 June 2002 The user is requested to supply both the subject code and the paper number for which the adjustment must be made Cal Year and Exam Month The calendar year and exam month for which records must be updated must be entered by the user Subject Code A7 The code of the subject for which marks must be adjusted Paper Number N1 The number of the examination paper for which adjustments must be done The report details the following in respect the Subject Module Paper Number Calendar Year and Exam Month entered Student Number Student Name Original Mark and Adjusted Mark It should be noted that System Cycles must be open for the Entry of Examination Results for this option to successfully run 23 OCT 99 ttrt TTS SUPPORT I1TSV9 REL9G Page 1 Program 1a4ccc Marks Adjusted For Subject CLOTDES Paper Number 1 Calendar Year 99 Exam Month 1 Student Name Mark Adj Mark 9110032 DE JAGER KL 45 50 9210104 COETZEE OP 47 52 9690921 CAWOOD M 46 51 9690925 COETZEE R 48 53 Option 4 Run Final Mark Adjustments It is possible to limit the Final Marks to be adjusted to a selected subset of students by selecting the appropriate group when this option is activated The program will only allow updates in respect of year and examination month combinations that are active in the system cycle for Enter Exam Marks SSTUDY 1 A report is automatical
50. based on the rules specified A copy of these rules is included in the Appendix 5 Hit the minus key of the numerical pad to exit from the option Option 6 Query Examination Results Option 6 on the NEXAM menu allows the user to query a specific student s or group of students examination results Press F11 to enter query mode The following message is then displayed at the bottom of the screen Enter a query press F12 to execute PF4 to cancel The minimum criteria that must be entered for a query is From Year To Year and Qualification Code to view the results for a group of students or Student Number From Year To Year and Qualification Code to view results for a particular student Student Number If you wish to view the results for a particular student enter the student number otherwise leave blank Year From Enter the academic year you wish to view results for e g 2001 To As DCU academic years only span one year this value should be the same as the value entered for Year From prompt 1 e 2001 Qualification If you wish to view the result for a group of students taking the same programme of study enter the required Qualification Code Note this field must be entered if the Student field is blank All other fields are optional and need only be entered if you wish to narrow down the query search For example to enter a query for all students of the 1999 CA2 program who have a final result of P Passed
51. be used to check the marks entered against the originating mark sheets It 1s recommended that this report be run prior to running the final commit D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 4 Vers 1 2 June 2002 LO Telnet sas_d oe 3 E lol Fie Edit Host Options Help Sa TAT sr ae 5 Enter Enah Year Nd 2002 Enter Exad Honth 2 3 Enter Qualification Code AB ar Enter Subject Code Ar fn Enter Study Period A1 Or ALL 1 Sort per W U Hber or NfAjme TATI A Jd APR 2002 12 22 330 DUBLIN CITY UNIVERSITY Prograd idcusi pe Validation Report Fron Texporary Table For Year 2002 Honth 3 Qualification AR Study Period 1 Subject FN 12 Subject FNdi2 Scileanna Curarsaide II CA Height 30 Esah Height 30 Tutor CA wad Final Final Huber Hane ark fark Hark hes Ji406062 Conneely Ciaran 1149440 Crosson Ronan Y For Help press F1 12 23 apip z0nz ve Option 3 Calculate Overall Mark and Result Option 3 on the NEXAM menu should only be run by the senior staff within the faculty office and only after all the results have been finally committed The Calculate Overall Mark and Result option calculates the Overall Mark the Overall Result Code and the Precision Mark for students for a particular Module Qualification and Academic Year according to the rules agreed for each programme These rules are detailed in the Appendix 5 The following are the pa
52. ber Year Year Code Code Grant Only Group 1 2 3 4 5 6 7 8 9 10 User OLD 200000107 1999 1999 GEOGEDI2 N N A 56 13 APR 00 171115 NEW 200000107 1999 1999 GEOGEDI2 N N A 5 J 13 APR 00 171115 OLD 123456999 2000 2000 GMANI 0 N N A 17 APR 00 160156 NEW 123456999 2000 2000 GMANI 0 N N A l MEL 17 APR 00 160156 NEW 200100399 2000 2000 FMANI 0 N N A 65 45 76 J 22 JUN 00 181024 NEW 200100399 2000 2000 SMANI 0 N N A 70 68 75 56 J 22 JUN 00 181024 6 rows selected D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 44 Vers 1 2 June 2002 Option 4 Study Record Log File for Changes to Exam Marks Results SMNTL 4 To generate this log the user must respond to the following prompts Enter Student Number N9 or ALL Enter the student number the log is required for or enter ALL to generate a log in respect of all students Enter Start Date DD MON YYYY Enter the start date for the log as follows 01 Jan 2002 Enter End Date DD MON YYYY Enter the end date for the log The log when generated included transaction on the start and end dates Enter User Id A10 or ALL If the log is required in respect of a particular user the user ID should be entered here else enter ALL to generate a log in respect of all users Order By S tudent Number or D ate A1 The log can be sorted by Student Number or by Date The user specifies here which order is required If date is specified the log is ordered by date an
53. changes are made NOTE Please allow for some time lapse for the calculation of these changes once the records have been lt COMMIT gt ted The changed values can be seen if the record 1s queried again A logfile of any changes executed under this option including usernames dates and times 1s available under option SMNTL 4 This report can be used to ensurel that all changes were properly authorised D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 29 Vers 1 2 June 2002 Option 80 Faculty Reports This option takes the user to a sub menu of reports that can be run at Faculty level See Section 4 for details D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 30 Vers 1 2 June 2002 Section 3 Menu SSTUD6 Compute Marks and Results Menu This menu includes three facilities for the programmatic adjustment of marks The first facility adjusts the marks in individual examination papers and is intended for statistical adjustments of marks to more closely resemble a normal distribution The second facility is for the adjustment of final marks in borderline cases This could for instance be used to adjust a mark of 49 to say 50 The third facility is for the restriction of final marks to 50 for a specified examination type and is intended for adjustment of a supplementary or re examination final mark where the rules specify that the final mark may not be more th
54. creen or your local printer D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 18 Vers 1 2 June 2002 e The follow prompts are then displayed enter the required criteria and select the T rial or U pdate option Enter The Input File Name Or lt ENTER RETURN To Quit Enter Exam Year N4 Enter Exam Month N2 Enter Qualification Code A6 Enter Study Period A2 Enter Subject Code A7 Anonymous Y N Is this a T rial or U pdate Run If the specified file cannot be located on the C drive a message advising that the file cannot be located will be displayed Check that the filename specified and file location i e C drive are correct and retry Where a file with the same filename already exists on the Student System Server an error message is displayed If you wish to continue with the upload of the file rename the file on your C drive and retry Please note that the temporary table will only be populated when the Update option is selected The Trial option will only result in the Results Upload list being printed The Results Upload list details any errors or omissions that may have occurred IN THE EVENT THAT RESULTS FOR A PARTICULAR GROUP OF STUDENTS HAS ALREADY BEEN UPLOADED AND AN AMENDED VERSION OF THE FILE IS SUBSEQUENTLY MADE AVAILABLE BY THE EXAMINER THE FOLLOWING PROCEDURE SHOULD BE FOLLOWED 1 Rename the new version of the file e g from calef317 txt to calef317b txt
55. cticals are taken into account in the calculation of results or examination admission it may be entered in this field Options SSTUDI1 1 2 may also be used to enter the value in this field This value will be printed on the progress report SSTUR2 21 The standard calculation programs do not make use of this field B Full period Mark N3 This mark can be entered under option SSTUD2 1 or it can be calculated via option SSTUD4 1 Updating under this option is also possible C Exam Granted A1 A Y es or a N o must be entered here to indicate whether the student has been granted permission to sit for the examination in this subject This field may also be calculated via option SSTUD4 2 A Y es is required in this field before a y examination paper marks for a student may be entered via option SSTUDY 2 The system will not allow a Y Jes to be entered if a student was registered for exemption or attendance purposes only or if s he has cancelled Adjusted and Calculated Values In respect of the following fields both adjusted and calculated values are kept The calculated values are those generated via the various calculation options in option NEXAM 3 and NEXAM S5 Calculated values may not be manually overwritten but may be re calculated If the calculation is in error either the marks on which the calculation is based or the calculation criteria must be altered and the calculation repeated Where marks are calculated the ca
56. d An OLD record followed by a NEW would indicate the updating of an existing record The meanings of the codes are explained in the report heading D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 41 Vers 1 2 June 2002 General Log File All Changes for a Student SMNTL 1 28 JUN 2000 11 30 31 INTEGRATED TERTIARY SOFTWARE Page 1 i8lccc pe Audit Trail Of Events Between 01 jan 2000 And 31 dec 2000 User ALL For Student Numbers Between 200100310 And 200100310 Order By S tudent Number D ate Or U ser d For Event 0 All Changes For a Student 9S Std 9 Symbol AAMT Amount Payable ACC Currency Code ACO Account Code ACT Action Code ADI Down Pay Instal ADT Agreement Date ADJ Adjusted Mark AGC Agent Code AGN Agreement Name AGR Agreement Code AIR Agreement I R AM Amt Applied For AMA Amt Awarded AP Appointmnt Type AT Attendance Ind ATP Account Type AYD Da y or D ate AYR Agreement Year A D Perc of Deb BF B Forward Date BL Block Code BR Bursary Code BU Building Code CC Cost Centre CD Cancel Date CF Cancel Form CFW Classfee Weight CG Class Group CGT Class Grp Type CH Choice CL Clash Number CO Commisssion Cd CN Certificate No CR Cancel Reason CRG Cr Trans Gen CTC Cr Trans Code CTD Contract Date CTE Cash or Terms CT Ceremony Time CUR Currency Code D1 Desc 1 D2 Desc 2 DA Default Amount DC Day Code DD Decision Date DI Discount D
57. d within that by user ID If student number is specified the log is ordered by student number then by date and time NOTE Records without a Username were either inserts at registration time or updates activated by the calculation programmes on the system 28 JUN 2000 12 08 35 l INTEGRATED TERTIARY SOFTWARE Study Record Log File Dump Changes To Examination Marks Between 01 jan 2000 And 31 dec 2000 For Student 200100310 And User all Order Sequence d Program 184rpt sql Student Cal Exam Block Subject Exempt Att Cl Half Full Exm Fin Exm Exm Att Number Year Year Code Code Grant Only Grp Per PerMrk Mrk Res Adm Fact User Date Time 200100310 2000 2000 0 ACCIOI N MEL 25 APR 2000 132846 200100310 2000 2000 0 ACC101 MEL 25 APR 2000 140233 200100310 2000 2000 0 ACCIOl1 01000 1000 P N MEL 25 APR 2000 140233 OLD 200100310 2000 2000 ACC101 MEL 25 APR 2000 150837 6 NEW 200100310 2000 2000 ACC101 MEL 25 APR 2000 150837 6 OLD 200100310 2000 2000 0 ACC101 MEL 15 MAY 2000 110100 43 NEW 200100310 2000 2000 0 ACC101 MEL 15 MAY 2000 110100 43 OLD 200100310 2000 2000 0 KLEDII1 MEL 15 MAY 2000 110100 43 NEW 200100310 2000 2000 0 KLEDII MEL 15 MAY 2000 110100 43 OLD 200100310 2000 2000 0 KLEDII1 MEL 15 MAY 2000 110100 43 OLD 200100310 2000 2000 0 BIO 100 MEL 15 MAY 2000 110100 43 D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 45 Vers 1 2 June 2002 NEW 200100310 2000 2000 0 BIO
58. der D ate or U ser The report can be sorted by Change Date or by the ID of the user making the change Start date End Date User Name or All This report includes changes made by all the programs referenced in Sections 8 1 to 8 8 D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 37 Vers 1 2 June 2002 9 Financial Detail continued 9 1 Student Letter Status The selection criteria for this report is Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 14 FSCM 2 9 2 Financial Status Codes The selection criteria for this report is Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 87 FSAO 4 9 3 Maintain Agreement Effective Date The selection criteria for this report is Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 24 FSAO 4 9 4 Bursary Administration The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or b
59. e Low Percentage N3 The lowest value of the range to which the adjustment applies High Percentage N3 The highest value of the range to which the adjustment applies Adjustment Percentage N3 The percentage adjustment applicable to the specified range Any value between 100 and 100 is allowed Several records are normally specified for one exam paper Note The user must ensure that the records entered under this option are consistent the interval ranges should not overlap and the percentage changes in subsequent intervals should also be consistent If this is not the case the resulting changes could be unpredictable To assist the user in ensuring that the adjustments were correctly defined Report SSTUD6 21 may be requested which displays the subject name and code followed by the STATS code the paper number and the adjustment relevant to the specified percentage range EA Telnet 05 _ File Edit Host Options Help Paper Low High Number Percentage Percentage m bos 7 g g g E 3 0 For Help press F1 6 46 PM o rror fe Start Ka och ail d E meconal EF Microsof H Telnet d Microsof E Telnet d wN WE o a y 15 46 Option 2 Maintain Final Mark Adjustments This option can be used to specify rounding of final marks This is frequently done to eliminate borderline results The final mark that has to be adjusted as well as the value after adjustment are entered u
60. e 2002 Section 4 Menu NFAREP Faculty Reports f Telnet sas_d 3 Mel x File Edit Host Options Help a a TZ Menu NFAREP Date O1 MNAY 2002 16 07 Yer one 85047918 DUBLIN CITY UNIVERSITY FACULTY ADMIN REPORTS MENU Select One Of The Following Print Examination Codes Print Result Codes Print Valid Academic Block Print Exam Types And Block Log Files Print Students Enrolled Subject Exam Stats by Module Completeness Yalidation Report 1 Faculty Qual List Registry oo Academic Record Exchange Studen 23 Broadsheet From Temp Tables 24 Faculty Qual List Faculty 25 Print Examination Schedule 2B Mandatory Module Fail Report ef Calculation Criteria Subj Qual Annual Qualification Criteria Print Criteria for Calculation Validate Mother amp Child Criteria a gt uw YPY Ao Go 4 Goon S e to na Sne wo a ts ee T E T E T E T gt Return To Previous Menu Your Selection Connected to sas_d 1607 BERGIE fre F Option 1 Completeness Validation Report The Completeness Validation Report provides the user with the means of checking the number of students taking examinations and the number of students for whom marks and results have been entered The following criteria must be entered to generate the report Calendar Year Enter Calendar Year the report is required for e g 2000 Faculty Enter Faculty Code for which the report is requir
61. e Subjects Passed N2 The minimum number of modules to be passed before the mother subject may be passed This field is only entered in respect of Mother subjects Block 2 Examination Paper Criteria Academic Year YY YY The academic year to which the criteria applies Subject Code A7 The subject code to which the criteria applies The above two fields are displayed only and cannot be changed D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 8 Vers 1 2 June 2002 Paper Number N2 Create a record for the total number of examination papers each paper taking a consecutive number Paper Name A30 Each examination paper may eventually be given a name such as Algebra Literature etc In the case of these default criteria however a description such as Paper One might suffice Weight 5 2 Enter the percentage weight of this paper in contributing to the examination mark Decimal values are allowed e g 33 33 These weights must add up to 100 Sub minimum N3 If students must obtain a certain minimum mark in examination papers in order to pass the examination that minimum mark must be entered here Whilst the examination mark will still be calculated normally the results of students who fail to achieve this sub minimum will be set to Fail Sub minimum A 0 must be entered if no sub minimum applies Group N3 If papers should be scheduled together on the examination timetab
62. e XD Transact Date XYR Exam Year YR Regi Start Year User Student Date And Time Status Program BEA 200100310 06 JUN 2000 15 49 28 OLD 5l YR 2000 EYR 2002 QU 100A 1 BL 0 OT 01 QN 1 PR N MK 0 RS F 200100310 06 JUN 2000 15 49 28 NEW 5l YR 2000 EYR 2002 QU 100A 1 BL 0 OT 01 QN 1 PR N MK 0 RS P MEL 200100310 06 JUN 2000 21 46 09 OLD 66 EN 200100310 06 JUN 2000 21 46 09 NEW 66 EN 162 BEA 200100310 08 JUN 2000 14 03 34 INSERT 6l YR 2001 BL 0 QU 100A 1 OT 01 PS 1 CH 1 ST Y 200100310 18 MAY 2000 15 03 01 INSERT 47 YR 2000 EYR 2002 QU 100B 1 BL 0 OT 01 PS 1 QN 3 PR Y PP CTD 200100310 18 MAY 2000 15 12 52 DELETE 32 YR 2000 EYR 2002 QU 100B 1 BL 0 OT 01 PS 1 QN 3 PR Y Number of Records printed 7 End Of Report D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 42 Vers 1 2 June 2002 Option 2 Study Record Log File of Registration Changes SMNTL 2 To generate this log the user must respond to the following prompts Enter Student Number N9 or ALL Enter the student number the log is required for or enter ALL to generate a log in respect of all students Enter Start Date DD MON YYYY Enter the start date for the log as follows 01 Jan 2002 Enter End Date DD MON YYYY Enter the end date for the log The log when generated included transaction on the start and end dates Enter User Id A10 or ALL If the log is required in respect of a particular user the user ID should be enter
63. e can then be given to an examiner for completion Phase 2 Formatting the file e Save the Excel file as a comma separated file using a unique identifier as the filename To do this click on Save as and the following screen appears D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 16 Vers 1 2 June 2002 Sawe in __ barbara J BPM_IG _jcsp Documents and Settings _ J E Commerce E Learning __ FYvP HESA __ HP Fonts its JavaScript _ILOTAPPS mail_ conversion Marksheets Li jj zx p Tools Multimedia Files I MULTINET jh Documents JMy Download Files My Music _ Printkey Pro J Program Files IRS J SC ILTCERN J YISIODOT web Software WINDOWS WIMNT File name ea1bFs17 csv Save as Eype esv Comma delimited csv Cancel The file name will automatically be entered into the File name field amend as appropriate Select CSV Comma delimited csv for the Save as type option Once you have saved the file use Windows Explorer to rename the file to a txt file e g calef317 txt PLEASE REMEMBER TO TAKE CARE WHEN NAMING FILES AS THE STUDENT SYSTEM WILL NOT PERMIT A FILE TO BE UPLOADED WHERE A FILE OF THE SAME NAME ALREADY EXISTS IN THE DIRECTORY ON THE SYSTEM Phase 3 Importing results file into Student System To upload the file onto the Student System Serve
64. ed or press the Enter key to select the default value of All Qualification Code Enter Qualification Code the report is required for or press the Enter key to select the default value of All Study Period Enter Study Period required or press the Enter key to select the default value All Subject Module Code Enter Subject Module Code required or press Enter to generate the report in respect of all Subjects Modules The report provides the following details per Examination Month Faculty Qualification Study Period and Module Number of Students expected 1 e the number of students who are exam granted for the examination Number of Students for whom Examination Marks have been entered Number of Students for whom Final Marks have been entered and D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 1 Vers 1 2 June 2002 Number of Students for whom Result Codes have been entered Sample Report 10 JUL 2001 DUBLIN CITY UNIVERSITY Page 1 Program 144rp1 rpt Completeness Validation For Examination Marks Final Marks And Results For Faculty School All Qualification MECB Year 2001 Exam Month 5 Subject CA587 Study Period 1 No Expected All Students With Exam Granted Y Qualification MSc in Electronic Commerce Business No Exam Final Subject Description Expected Marks Marks Results CA587 NETWORKS AND INTERNETS 37 End Of Report Option 2 Faculty Qu
65. ed and the student s mark for the module is below this value the result code for the mother module will be a Fail even if the final mark is a pass percentage Module Subject Weight This is the weight the module carries towards the mother subject calculation A value is only entered in this field for the Child modules Minimum Module Subjects Passed This field is only completed for the Mother module and is an indication of the number of modules that should be passed before the mother module will result in a pass If the value is defined as 0 this means that the student does not have to have a specified number of modules to obtain a pass for the Mother module If the field is left null then the program will use the number of subjects linked to the Mother module on the academic structure as the required number of modules to pass The rules are applies as follows when calculating the Mother module results 1 The minimum number of modules to be passed is selected If there is no value in this field the number of modules which are linked to the mother subject will be taken as the minimum number of modules to pass 2 The latest registration of a module subject will be selected and the final mark of that particular record will be used Modules which have been passed during previous academic years will be taken into account 3 The user may use the main examination year and month when calculating the supplementary examinations b
66. ed here else enter ALL to generate a log in respect of all users Order By S tudent Number or D ate A1 The log can be sorted by Student Number or by Date The user specifies here which order is required If date is specified the log is ordered by date and within that by user ID If student number is specified the log is ordered by student number then by date and time NOTE In respect of each change of marks two records are written away one recording the situation before the change and the other recording the situation after the change 28 JUN 2000 11 39 10 INTEGRATED TERTIARY SOFTWARE Study Record Log File Dump Between 01 jan 2000 And 31 dec 2000 For Student 200100310 And User all Order Sequence d Program 182rpt sql Image Student Cal Exam Subject Off Qualif Subject Qualif Sapse Cl Exempt AttCancel Date Time User Status Number Year Year Code Code Code Number Number Y N Grp Grant Only Cancel Half Full Exm Exm Fin Exm Att Per Per Adm Mrk Mrk Res Fact 18 MAY 2000 150349 BEA INS 200100310 2000 2000 MATH101 01 100B 1 1 31 MAY 2000 151252 BEA INS 200100310 2000 2000 COMMH 01i BAHOMI1 1 28 JUN 2000 094125 MEL INS 200100310 2000 2002 COBOL 2 01 CPP 28 JUN 2000 094126 MEL INS 200100310 2000 2002 PROGIOI 01 CPP KK K K K KK ok ok ok End Of Report KK K 2K K K K K K ok D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 43 Vers 1 2 June 2002 Option 3 Study Record Log File for Changes to Cla
67. ers will be the same Last Student Number D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 31 Vers 1 2 June 2002 Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 29 SCOUR 4 SDREGC 3 SREGC 3 34 SDREGC 4 SREGC 4 COOP 10 36 SDREGC 1 SREGC 1 7 2 Uncancel Subjects The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 8 SCOUR 4 SDREGC 3 SREGC 3 18 SDREGC 4 SREGC 4 COOP 10 80 SNAPPM 2 7 3 Cancel amp Uncancel Subjects The selection criteria for this report is Supply Cancellation Reason Al or ALL If the report is required for a particular cancellation reason enter the appropriate code e g A Admi
68. est Web Version 0406 _070602 doc Page 3 14 Vers 1 2 June 2002 Option 21 Results Upload Option 21 1s used to automatically upload Excel based Marksheets onto the temporary table for examination results The process for facilitating the upload from Excel can be divided into three phases 1 2 3 Downloading the Marksheet from the web into Excel using the marks iqy file on your C drive The most recent version of this query file which prompts for Module Code only can be downloaded from the Marksheet Web Page E aoiths Soy end elles tines Target As or Save Link As Enter the location where you wish to store the file on your C drive and select Save This web page also contains instructions for downloading the marksheets Formatting a populated marksheet as a text file on the users PC Using FTP Server software to upload the file onto the Student System Server and import the file into the temporary result tables within the Student System If you should encounter any problems when following the instructions which follow please contact the Computer Services Help desk on ext 5007 Phase 1 Downloading Marksheets into Excel Steps for importing the web based marksheets into Excel are as follows Excel 2000 Open Excel Select Data from the menu bar Select Get External Data and then Run Saved Query The following screen is displayed D NIALL DCU internal staff marks latest Web Version 040
69. esult 965050501 TU KUNGUNE 67 FR FS 965050506 DF MALAN 49 FR FS Total students updated for BUILSC1 2 Total For This Run 2 Option 21 Print Mark Adjustments This report displays the subject name and code followed by the STATS code the paper number and the adjustment relevant to the specified percentage range The selection criteria includes Calendar Year Enter the Year the adjustment is required for e g 2000 Exam Month Enter the Exam Month the adjustment is required for e g 1 5 or 8 The report generated outputs the following details by subject based on what has been entered under Option 1 Maintain Exam Paper Mark Adjustments on this menu SSTUD6 1 Student Description Sapse Code Sapse is the South African equivalent of our HEA code Paper Number Low Percentage High Percentage Adjusted Percentage Calendar Year and Examination Month Thu Oct 24 Page 1 tkk ITS SUPPORT ITSV9 REL96 Mark Adjustments For Calendar Year 99 And Exam Month Program ia9rpt sql Subject Sapse Paper Low High Adj Cal Exam Num Perc Perc Perc Year Month D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 8 Vers 1 2 June 2002 AUDITING 1 COMMUNICATION SKILLS ECONOMICS 1 ECONOMICS 11 EDUCATION FINANCIAL ACCOUNTING 1 FIRST AID 1 NAaannannwnn aan in D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 9 Vers 1 2 Jun
70. ew Michael John F Pendred Jessica Anne F FRH 40400 Transaction complete 5 records applied and saved Count 5 lt Rep lace gt For Help press Fl 42 11 30042002 we Option 2 Mark Entry Validation Report Temp Files The Mark Validation report can be run to the screen or to a printer depending on the destination selected and will show the results entered onto the temporary table using Option 1 To generate the report the user is prompted for a number of parameters as follows Exam Year Enter the Academic Year for which results are being entered e g 2000 Exam Month Enter the Exam Month for which results are being entered e g 1 Semester 1 5 Semester 2 or 8 Autumn Repeats Qualification Code Enter the Qualification Code for which the report is required e g AR A list of valid Qualification Codes is included in the Appendix Subject Code Enter the subject Module Code for which the report is required e g FN113 Study Period Enter the Year of Study for which the report is required and which is valid for the Qualification entered e g 1 Year 1 or All for all periods of study Sort per N U mber or N A me A1 This allows the user to specify whether the report should be sorted alphabetically by Student Surname and Firstname or numerically by student number Reports for modules that are part of the Anonymous Marking should be sorted numerically The validation report can then
71. he first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option i FBLO1 1 SCAOM 5 SCAOM 6 SNAPPA 1 SNAPPA 3 SNAPPM 6 D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 25 Vers 1 2 June 2002 5 3 Cancel amp Uncancel Applicants The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 7 FBLO1 1 SCAOM 5 SCAOM 6 SNAPPA 1 SNAPPA 3 SNAPPM 6 30 FBLO1 1 SCAOM 5 SCAOM 6 SNAPPA 1 SNAPPA 3 SNAPPM 6 5 4 Academic Application changes The selection criteria for this report is First Student Number or ALL The report can be run for one student
72. he return key in response to the question Do you wish to change your password The following menu is then automatically displayed LJ Telnet sas_p E 5 x File Edit Host Options Help Menu NFAPG Date 04 JUL 2001 16 06 Ver a User 55047918 DUBLIN CITY UNIVERSITY FACULTY ADMINISTRATION OCU MENUS select Une Uf The Following Examination Processing FAP Reports Query Exam Results cademic Structure 1 4 Registration Labels Tutors A student System Main Menu O gt Return To Previous Menu Your Selection For Help press F1 1 6 08 Pe O4 072001 2 Fig 1 Where a users is presented with a different menu on log on you can navigate to this menu or any other menu by entering followed by the menu name at the Your Selection prompt and pressing the enter key e g NFAPG A specific function set FAPG contains all of the options regularly used by Faculty Staff Within the menu system set up for this function set related functions have been group under appropriate heading e g all functions relating to the processing of Examination Results are group under Menu NEXAM This menu can also be accessed via menu NFAPG Option 1 Across the ITS Student System the following notations is used in respect of menu options indicates that the selection of this option takes the user to another menu gt indicates that a user has Update access to a func
73. inked Weights Of Modules Do Not Add Up To 100 ELM2 ELMARI MOTHER 2 Subject Linked To Exam Papers Minimum Number Of Subjects To Pass Less Than Number Of Modules Linked Weights Of Modules Do Not Add Up To 100 FHYG IV FOOD HYGIENE IV Subject Linked To Exam Papers MOEDERI1 MOTHER SUBJECT FOR BCLOTH SUBJECTS Subject Linked To Exam Papers Minimum Number Of Subjects To Pass Less Than Number Of Modules Linked Weights Of Modules Do Not Add Up To 100 NUT 100 NUTRITION Subject Linked To Exam Papers Minimum Number Of Subjects To Pass Less Than Number Of Modules Linked Weights Of Modules Do Not Add Up To 100 PATCON2 PATTERN CONSTRUCTION 2 Subject Linked To Exam Papers PRACTEX PRACTICAL TEXTILE DESIGN Subject Linked To Exam Papers Minimum Number Of Subjects To Pass Less Than Number Of Modules Linked RESMETH MET 95 Subject Linked To Exam Papers Weights Of Modules Do Not Add Up To 100 D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 18 Vers 1 2 June 2002 Option 21 Print Examination Codes This report details all Examination Codes set up using Option SCODE 8 No selection criteria is required to generate the report 25 MAY 2000 14 17 30 page 1 INTEGRATED TERTIARY SOFTWARE List Of Examination Codes Program 17Lrpt sql Exam Examination Code Description D ITS E EXTERNAL I INTERNAL M IMM KK KK K K K K K K End Of Report KK KKK K K K K ok Option 22 Print Result Codes Option 22 prints a
74. input Calculation C R itaria all changes to the records of SCODE3 2 will be included Enter Start Date DD MON YYYY 08 MAY 2002 Enter the start date in the format requested In this instance the default date is May 8 2002 Enter End Date DD MON YYYY 08 MAY 2002 As start date User Id Or ALL A11 ALL Enter a user ID is the log is required for a particular user else press the return key to select the default value of ALL Enter The Calendar Year or ALL A4 This prompt only appears when A Academic Structure is selected for prompt 1 If the log is required for a particular year it is entered here else enter ALL for all entries on the log file between date x and date y There is no default value for this prompt Print F ormal N on Formal Academic Structure A1 F This prompt is only displayed when A is selected in prompt 1 Formal Academic Structure refers to courses defined using Menu SACAD Option 1 Non Formal Academic Structure refers to courses defined using Menu SCOUR Option 1 Short Courses Program Number 1 13 or ALL N2 ALL This prompt is only displayed when A is selected in prompt 1 Program Number to 13 relates to Block 1 to 13 on the Formal Academic Structure SACAD 1 Program Number 30 to 37 relates to Block 1 to 8 on the Non Formal Academic Structure SCOUR 1 Sort Order U ser D ate AI U The log can be sorted by User or in Date order Do You Want To Select A P
75. irst and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 47 SREGAR 1 SDREGA 1 6 8 All of the Above The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the programs referenced in Section 6 1 to 6 7 7 Subjects 7 1 Cancel Subjects The selection criteria for this report is Supply Cancellation Reason Al or ALL If the report is required for a particular cancellation reason enter the appropriate code e g A Administrative Error as defined on SCODE Option 25 or enter ALL for all cancellation reasons First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numb
76. jor Subjects For Qualification To be Awarded Year ERRBQualification Minimum Overall Mark Check Annual Result For Qual Award Number Of Subjects To Qualify Minimum BE Maximum Minimum Number of Major Subjects For Qualification To be Awarded Year ERBBQualification Minimum Overall Mark Check Annual Result For Qual Award Number OF Subjects To Qualify Minimum BE Maximum Minimum Number of Major Subjects For Qualification To be Awarded BE lt Replace gt Connected to sas_d 12 02 o2 fo5 2002 E Block 1 Qualification Information This option allows the user to add criteria to existing records that were created under option SACAD 1b2 New records may not be inserted under this option The first two fields are used to query an existing record The other fields can then be updated Year N4 Enter the calendar year for this record Qualification Code A6 The qualification code as it exists on the academic structure Qualification Name A40 This field is name of the qualification and is a displayed once the qualifications code is queried Minimum Overall Mark N6 Enter the minimum overall mark for graduation purposes Check Annual Result For Qual Award A1 Should only specific annual results be used for awarded Qualifications Y es N o Number of Subjects to Qualify Minimum N2 If the rules for obtaining a qualification specify a minimum number of subjects that must have been passed that number can be entered he
77. k 3 Change Exam Paper Marks This Block can be used to view the existing exam paper marks for a student It 1s possible to change the adjusted marks for a student for a specific exam paper Lii _ oe CI Telnet sas _p a O File Edit Host Options Help Student Number SEREELCEE BA Me Cona logue Yea ree Month E Subject Code WEGERE Web Design Change Exam Paper Marks Paper Exam Adjusted Seat Nene Description Mark Mark Mumbe r For Help press Fl a 4 46 Pre 10 07 2001 we EET lace gt If an individual exam paper mark is updated here it does not automatically change the exam mark or any of the other marks involved Option 25 Change Marks and Results Calculate This option is identical to option NEXAM 25 described above The only difference is the fact that any changes to marks will result in the automatic calculation of the values of the subsequent fields D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 28 Vers 1 2 June 2002 NOTE This option does not use the DCU specific calculate program used in options NEXAM 3 and NEXAM S The normal calculation criteria as per option SSTUD3 2 apply when changes are made to Exam paper mark updates exam mark final mark and result Full period mark updates exam granted final mark and result Exam mark updates final mark and result Final Mark updates the result Only the adjusted mark or result fields will be updated when
78. l File Edikt Host Options Help eo ta ET atal aa Academic Year B aualification p Subject P Offering Type BE Active E N B Normal Study Period BE Curriculum Compulsory to Pass Subject Weight Include In Gale For GPASSWA COPA CHA FOPA FWA lt Heplace gt Connected to sas_d 12 06 o2so5 2002 E Note Rules for Qualification credit point Credit is null if subjects are cancelled or the subject has a result that leads to F or if Include In Cale Of GPA SWA on subjects SSTUDM 1 are N or if Include In Calc For GPA SWA on curriculum SSTUD3 3b3 are N The Credit value on the qualification is the sum of the subject values on SACAD 1b9 if The subjects are not cancelled and the subjects have results leading to P or are NULL Include In Calc Of GPA SWA on subjects SSTUDM 1 is Y or is null AND Include In Calc For GPA SWA on curriculum SSTUD3 3b3 is Y or is null All the credit points for the subjects will be added together and displayed on SSTUDY 21b2 Option 10 Print Criteria for Calculation This option allows the user to print a report detailing the calculation criteria for a Qualification and or module The selection criteria for generating this report 1s as follows Calendar Year Start and End Department Code Q ualifications or S ubjects or B oth If Q ualifications then Qualification Code or ALL If S ubjects then Subject Code or ALL If B oth D NIA
79. lculated value is initially entered in both fields Re calculating the values will update both fields If no marks were calculated by the system the calculated value will be empty but the user may enter the adjusted value In all subsequent calculations the adjusted value rather than the calculated one will be used D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 26 Vers 1 2 June 2002 D Adjusted Exam Mark N4 This mark as calculated under option NEXAM 3 or NEXAM 5 E Adjusted Final Mark N4 This field may be calculated from the Full period Mark and the Examination Mark under option NEXAM S5 F Adjusted Exam Result A2 The possible values of this field are defined in option SCODE 23 and may be viewed with the lt LIST gt Home Key command This field may be calculated from the Final Mark under option NEXAM S NOTE When these fields are updated NO validation is done in respect of the calculation criteria under option SSTUD3 2 If a result code already exists the calculation programs NEXAM 3 and NEXAM 5 will re calculate the result code only if this code has been specified as Re calculate Y es in option SCODE 23 G Include In Calc Of GPA SWA Y N Must the Grade Average be included in the calculation of the Overall Mark Not used in DCU H Include In Calc Of CGPA CWA Y N Must the Cumulative Grade Average be included in the calculation Overall Mark Not used in DCU
80. le the papers that must be scheduled together may all be linked to the same group code Different group codes can be used to identify the different groups of papers which must be scheduled together Duration of Exam Paper N3 The duration of the paper in minutes which will be validated by the system against the duration of the exam session in which the paper is scheduled Exam Paper File Number A15 The file number for this particular paper Block 3 Final Mark and Result Criteria Academic Year YY YY The academic year to which the criterion applies Subject Code A7 The subject code to which the criterion applies The above two fields are displayed only and cannot be changed Exam Type A1 The default criteria that were created under option SSTUD3 1 will automatically be linked to Examination Type N for normal examinations It is possible to create different records in respect of say re examinations etc If the system calculates the result of any examination the records for the specific examination type will be used If they do not exist the N records will be used as default Result Code A2 A valid code as per option SCODE 23 must be supplied and the description will be displayed Low Limit N3 The lowest mark from which the result is valid High Limit N3 The highest mark to which the result 1s valid The changes in respect of Block 3 could include the adding of new records for other Exami
81. le student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 32 SREGAR 1 SDREGA 1 SCOUR 3 SCOUR 5 47 SREGAR 1 SDREGA 1 6 6 Qualifications Awarded Annual Results The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 51 SSTUD7 2 52 SSTUD7 2 65 SCAO2 1 SNAPPM 4 D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 30 Vers 1 2 June 2002 79 SSTUD7 2 6 7 New Qualification Registration The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the f
82. lso includes an indicator in the header as to whether or not the results in respect of a particular module have been finally committed D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 4 Vers 1 2 June 2002 1 1 Option 5 Faculty Qual list Faculty This version of the Faculty Qual list is similar to that available under Option 2 but has only one line per module and cannot be run for an individual module subject It assumes that the subject module weightings are the same for all Block Codes The following information must be entered to generate the Faculty Qual List Calendar Year Enter Calendar Year the report is required for e g 2000 Faculty Enter Faculty Code for which the report is required or press the Enter key to select the default value of All Qualification Code Enter Qualification Code the report is required for or press the Enter key to select the default value of All Study Period Enter Study Period required or press the Enter key to select the default value All Block Code Enter Block Code required or press the Enter key to select the default value All The report details the following in respect of each faculty For each Qualification code and study Period The Module Code and Description The Module Type i e whether it is Core or Optional The ECTS Credits for the Module The Block Codes where the module is offered e g 1 Semester 1 0 Ye
83. ly generated which lists the original Final Mark and Final Result and the adjusted mark and the adjusted result D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 4 Vers 1 2 June 2002 The following are the selection criteria presented to the user for this option Cal Year and Exam Month The calendar year and exam month for which records must be updated entered by the user Offering Type or ALL The code for the Offering Type e g 01 Full Time Students for which marks must be adjusted Start end department code Enter the start code and end code for the departments you wish to run the adjustments for If the adjustment is being run for one department the start and end code will be the same Start end subject module code Enter the start code and end code for the subjects you wish to run the adjustments for If the adjustment is being run for one subject the start and end code will be the same D rial or U pdate run Enter T if you wish to review what the results of the adjustment would be before doing the actual adjustment Enter U is you wish the results to be adjusted The report prints the following information per subject where marks have been adjusted Student Number Student Name Subject Code Department Code Offering Type Original Final Mark Original Final Result Adjusted Final Mark and Adjusted Final Result Example Date 23 OCT 99
84. n of the Examination in minutes Sample Report 10 JUL 2001 DUBLIN CITY UNIVERSITY Page 1 Program idcu72 pc Faculty Qualification Listing For Year 2001 Faculty ALL For Qual MECB Study period 1 Block ALL Faculty 4000 COMPUTING amp MATHEMATICAL SC Paper Duration min CA551 Cryptography O 5 l 25 T5 01 100 8 23 da Paper Duration min Qual Study Subject Block Assessment Offering Subj Code Period Code Description Type Credit Code CA Exam Type Weight MECB 1 MT530 Business Process Innovation M 5 l 100 0 01 100 8 100 0 Option 3 Academic Record Exchange Students The Academic Record Report was designed as an alternative to the Broadsheet to detail examination results for students e g Exchange Students where the number of subjects taken at exams makes the reading of a Broadsheet difficult To generate an academic record report the following criteria must be entered Calendar Year Enter the year the Broadsheet is required for e g 2000 Qualification Code Enter the Qualification Code for which the Academic Report is required or press the Enter key to select the default value All Study Period Or ALL Enter the required Study Period or enter All if the report is required for all Study Period Press the Enter key to accept the default value of Exchange Students X First Block Code To Include Or ALL Enter the appropriate Block Code e g 1 for Semester 1 etc or press the E
85. nation Types D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 9 Vers 1 2 June 2002 Lo Telnet sas_d B a m l Oj xj Fie Edit Host Options Help a a Br te S Subject Code Exam Type Result Code Low Limit E High Limit E Alternative Final Hark And Result Criteria Academic Year 5 Subject Code SS aaa Exam Type M Minimum Hark QR Low Limit E High Limit Final Marky Result i lt Replace gt Connected to sas_d 10 24 oz foss2o02 A Block 4 Alternative Final Mark and Result Criteria The information in this Block is only entered 1f the calculation of the result code is subject to a minimum year mark obtained If information exists in this Block these rules will apply during calculation if no information exists in this Block for a subject the rules in the previous Block 3 will be applied The fields in this Block are the same as in Block 3 The following field has been added Minimum Mark N3 The minimum year mark that a student must obtain for a particular subject If the student has not obtained the minimum final mark the criteria in Block 3 will be used Block 5 Overall Result Criteria When a student s annual results overall results are calculated by option SSTUD4 7 the system will use the criteria in this Block to determine the result code which must be allocated The fields are Academic Year YY YY The academic year to which the criterion applies Qu
86. nder this option The records are created in respect of a specific calendar year and examination month In respect of such a year and month typical entries could be D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 2 Vers 1 2 June 2002 Final Mark Adjusted Mark 49 50 48 50 47 45 46 45 In this case no marks between 46 and 49 inclusive will be retained they will all be adjusted to either 50 or 45 The program that executes the adjustments option SSTUD6 4 will not only adjust the Final Mark but also the Final Result according to the Result Criteria specified in option SSTUD3 2b3 File Edt Host Options Help Adjustments To Final Mark Exam Final Adjusted Year Month Mark Mark lt Replace E For Help press F1 6 49 PM rror gg fH Start co M ail d ee mecanal EF Micrasof Telnet BE Micrasof E Telnet p i WN Wc Fad me ep i 18 43 Option 3 Run Exam Paper Mark Adjustments When this option is executed the system automatically adjusts the relevant marks according to the criteria specified in option SSTUD6 1 and the adjusted mark is shown on the student s record in the Primary Exam Mark Entry option SSTUD2 3 in the Adjusted Mark field Normally the programs for calculation of the examination mark the final mark and result options SSTUD4 3 4 amp NEXAM 3 would be run after these adjustments have been made D NIALL DCU internal staff marks latest We
87. ng programs Program ID Menu amp Option 45 SSTUDM 1 SSTUDM 2 D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 23 Vers 1 2 June 2002 60 TASKS1 7 3 2 Examination Query The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 44 SSTUDQ 2 3 3 Application For Re mark The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 50 SSTUDQ 3 4 System Cycles The selection criteria for this report is So
88. nistrative Error as defined on SCODE Option 25 or enter ALL for all cancellation reasons First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 32 Vers 1 2 June 2002 8 SCOUR 4 SDREGC 3 SREGC 3 29 SCOUR 4 SDREGC 3 SREGC 3 34 SDREGC 4 SREGC 4 COOP 10 36 SDREGC 1 SREGC 1 80 SNAPPM 2 7 4 Subject Changes All The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the programs Program ID Menu amp Option 15 SDREGC 6
89. nt who has a result code FI Illness FO Deferred FQ Failed an Examination Component FW Failed a Coursework element or FX Fail Absent from Exam DNP The rules governing the Carry Forward function are covered in more detail in Appendix 6 4 The temporary tables are then populated using Menu NSLOC1 Option 23 This creates records on the temporary table for all students registered for a particular module for the Exam month and year entered D Telnet sas_p ol xi Fie Edit Host Options Help Menu MEXAH Date BS JUL 2001 17 54 Wer 171 DUBLIN CITY UNIVERSITY EX OMS SYSTEM OCU LOCAL MEMNU Select ne f The Following gt Student Marks Entry 1 gt Results Upload gt Mark Validation Apt Temp Thls gt Calculate Overall Mark amp Result gt Print Broadsheets lt 4 gt Compute Mother Subject Result gt Exam Board Entry 25 gt Change Marks and Results Standa gt Query Examination Results 6 gt Change Marks and Results Calcul gt Mark Validation Apt Study Rec Computer Adjustments of Marks 1 Oe OMihbon at L gt Carry Forward of Exam Results Calculate JA4 Frer Year Contrib oH Faculty Reports a_i gt Return To Previous Menu Z Your Selection Ea For Help press Fl E Y 54 Pr 05 07 2001 ae When all of these activities are correctly completed results can then be entered for the required Year Month combinations using menu NEXAM NB Detailed ins
90. nter key to accept the default value of ALL Block Code To Exclude Or lt ENTER RETURN gt To Continue This prompt only be displayed is the default value of All is entered for the previous prompt will If you have entered all and wish to exclude Autumn Repeats then 8 should be entered here If you do not wish to exclude any Block Codes press the Enter key to continue D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Vers 1 2 June 2002 Page 4 3 Use Results of Normal Examinations Only Y es N o The default Y should be accepted in respect to this prompt This is used to include exclude results entered for students who have cancelled a module The default Y excludes such students from the Broadsheet The report details by student the modules taken and the examination marks and results A sample report is included in the Appendix Option 4 Broadsheet from Temp Tables This report is very similar to the standard Broadsheet report but details results entered onto the temporary tables rather than results stored on the student study records The selection criteria for the generation of this Broadsheet report 1s Calendar Year Enter the year the Broadsheet is required for e g 2000 Faculty Code Or ALL Enter the Faculty Code for which the Boardsheet s is required or press the Enter key to accept the default value of ALL Department Code Or ALL Enter the Department Code for which the B
91. oardsheet s is required or press the Enter key to accept the default value of ALL Qualification Code Enter the Qualification Code for which the Boardsheet is required e g AR Study Period Or ALL Enter the required Study Period or press the Enter key to accept the default value of ALL First Block Code To Include Or ALL Enter the appropriate Block Code e g 1 for Semester 1 etc or press the Enter key to accept the default value of ALL Block Code To Exclude Or lt ENTER RETURN gt To Continue This prompt will only be displayed is the default value of All is entered for the previous prompt If you have entered all and wish to exclude Autumn Repeats then 8 should be entered here If you do not wish to exclude any Block Codes press the Enter key to continue Order Students per M erit or Strictly A lphabetical M A This allows the user to print the students either in Order of Merit or Alphabetically based on Student Name Press the Enter key to accept the default value of M Merit or enter A and press the Enter key to sort students alphabetically on the Broadsheet Print Subject Code Only in H eading or S eperate H S Accepting the default value of S in this option prints the Module Codes Descriptions weightings and ECTS credits in the header on each page and in a separate sheet at the end of the Broadsheet report If H is entered the Module information will only print in the page header The report a
92. oc Page 3 23 Vers 1 2 June 2002 Result Code if minimum requirements not met If the user wishes to use a valid default Result Code for all students who do not meet the minimum requirements where they are define the code should be entered here Trial or Update Enter T if a trial run is required otherwise enter U to generate the report and update the Mother module results The resulting report prints per Subject in Student Number order Students who have cancelled have exemptions or are registered as attendance only are excluded Sample Report 10 JUL 2001 DUBLIN CITY UNIVERSITY Page 99 Program im5ccc pc Update Of Mother Subjects Update Run Exam Year 2000 Exam Month 5 Exam Year and Month of Modules included in Mother calc 2000 5 Department ALL Campus ALL Offering Type ALL Result Code If Minimum Requirements Not Met Mother Subject Code EE422 GROUP ELECTRONICS 2 Number Subject Year Month Result Error Warning 93779400 EE422 2000 5 93669450 EE404 2000 5 No Final Mark 93669450 EE409 2000 5 No Final Mark 93669450 EE415 2000 5 No Final Mark 5 5 5 93669450 EE419 2000 No Final Mark 93669450 EE422 2000 93446642 EE422 2000 Student Module Exam Total Records Updated 7 The logic uses in the calculation of the actual mark is as follows 1 It will multiply the student s final mark for each module by the module weight and get a weighted mark for each module that is summed Ex
93. od Enter Study Period required or press the Enter key to accept the default value of All Trial or Update Run If the Trial option is selection the system will only generate a report detailing what results will be carried forward If the Update option is selection the system will generate a report and update the student study records will the appropriate values The report generated as a result of this option details by qualification study period and module the student number and name and the details of the mark carried forward DUBLIN CITY UNIVERSITY Program idcur5 pe Carry Forward OF Marks And Results For Year 2000 Faculty or All ALL Department or All ALL Qualification or ALL ALL Study Period or All ALL Trials Update T Faculty gt 4000 COMPUTING amp MATHEMATICAL SE Depar tment COMPUTER APPLICATIONS Qualification BSc in Computer Applications Study Period 1 LEVEL OME FIRST YEAR Mark Copied Full Period Exam Mark CAI Oo INTRODUCTION TO SOFTWARE ENGINEERING oe eoo5l Cahalane Ronan For Help press Fl Ef Stark Lotus cc Telnet EF blicrosoft iL Telnet _ Telnet 4 CO Play Option 11 Calculate JR4 Prev Year Contrib This option is used explicitly by the School of Communications to calculate the contribution of results from the Previous Periods of Study to the overall result for the final Year of Study of the BA in Journalism D NIALL DCU internal staff marks lat
94. ode Paper Mumber Mame nE O Sub Minin Ba Scheduling Group Duration OF Exam Paper BBB Exam Paper File Number For Help press Fl Count q Example Mother Module CJ Telnet sas_p E g loj x Fie Edit Host Options Help Examination Admission And Final Result Criteria Academic Year Skil Subject Code aging DIGITAL ELECTRONIC SYSTEMS Minimum Full Period Mark For Examination Admission BE Full Period Mark Weight Examination Mark Weight Subject Type SUB MODULE Minimum Final Mark DE Module Subject Weight Minimum Module Subjects Passed J Examination Paper Criteria Academic Year Subject Code Paper Number Name se eaea Scheduling Group Duration Of Exam Paper B Exam Paper File Number lt Replace gt For Help press F1 14 55 PM 09707 2001 at Example Child Module D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 21 Vers 1 2 June 2002 Example of Mother Module definition on Academic Structure SACAD Option 1 Block 9 Subject Information CJ Telnet sas_p File Edit Host Options Help Academic Year Subject Code Alternate Name Experiential Y N Department Faculty School Examination Code Related Subject Last Revision Date O1 APR 1998 ELECTRONIC ENGINEERING ENGINEERING amp DESIGN INTERNAL credits Is This subject Classed as Distinct W Ext Code RM Course Level
95. ogram ID Menu amp Option 89 FSAM 24 9 10 All of Above The selection criteria for this report is Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 14 FSCM 2 24 FSAO 4 25 FSAO1 6 53 FSAC 4 56 FSAC 6 59 FSAC 8 88 FSAC 9 89 FSAM 24 10 Timetable Detail Not used in DCU 11 Hostel Movements Not used in DCU 12 Student Status Codes The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 81 SREGL 5 82 SREGL 2 NOTE When interpreting the sample reports that follow assume that all records with the same date time and username were created with a single lt COMMIT gt Such a group could D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 40 Vers 1 2 June 2002 contain DEL records for deletes NEW records without corresponding OLD records would indicate the insert of a new recor
96. pproved Id TP Qual Type PT Prep Time ET Exp Time FT Formal Time QW Qual Weight RA Ratio FM Non Formal Program 2 30 QU Qual WRS WRS Table ST Ext Stats DP Dept FC Faculty D Approved Id MT Multirow 102 Row 102 212 Row 212 Program 3 31 QU Qual OT Offer Type ACT Active SD Start Date ED End date Program 4 QU Qual MA Major Area Program 5 32 QU Qual BC Block Code OT Offer Type Program 6 33 SB Subject EX Exp Subj TP Subj Type DP Dept FC Faculty EC Exam Type IS In Service LG Pref Lang SBI Involved Subj RD Rev Date CR Credit DS Distinct ST Ext Stats LV Subj Level 102 Row 102 103 Row 103 209 Row 209 212 Row 21 Program 7 34 SB Subject OT Offer Type QT Quota CP Classperiods LP Lab Periods TP Tutor Periods SP Seminar Periods IL Indep Periods Program 8 35 SB Subject OT Offer Type CG Class Group LC Lecturer PR Primary Lect Program 9 36 SB Subject BC Block Code OT Offer Type Program 10 TP Prereq Type SB Subject SBJ Involved Subj QU Qual Program 11 37 QU Qual SB Subject TP Subj Type CM Compulsary MY Main Subj CR Credit ACT Active SD Start Date ED End Date PS Per of Study QT Quota OT Offer Type AT Account Type Program 12 QU Qual PS Per of Study QT Quota OT Offer Type Program 13 TP Prereq Type QU Qual QUI Involved Qual IT Involved Type User Date Status Year Program 03 APR 2000 17 29 19 INS 2000 fi SB BESTV 1 OT 02 QT CP 0 LP 0 TP 0 SP 0 IL 0 03 APR 2
97. r 1 Examination January etc or press the Enter key to accept the default value of ALL Exam Month To Exclude Or lt ENTER RETURN gt To Continue This prompt will only be displayed is the default value of All is entered for the previous prompt If you have entered all and wish to exclude Autumn Repeats then 8 August should be entered here If you do not wish to exclude any Exam Month press the Enter key to continue Should Graduate Students Be Included Y es N o This option allows you to include or exclude students who have graduated within the calendar year entered for option 1 Press the Enter key to accept the default value of Yes to include the graduates or enter N to exclude students who have graduated earlier in the year Include Results From Previous Years Y es N o If you wish to include results from previous years 1 e same qualification and period of study but difference academic years enter Y and press the Enter key Otherwise by pressing the Enter key only the default value of No 1s selected Include Previous Study Period Y es NJo If you wish to include results from a previous study period 1 e same qualification and current period of study 1 enter Y and press the Enter key Otherwise by pressing the Enter key only the default value of No 1s selected Use Results of Normal Examinations Only Y es N o The default Y should be accepted in respect to this prompt This is used to include exclude resul
98. r the Exam Month the adjustment is required for e g 1 5 or 8 Department Code Enter the Department Code the adjustment is required for e g AR Subject Code Enter the subject module code the adjustment is required for e g FN113 Minimum Final Mark Enter the minimum Final Mark acceptable for students eligible to sit a supplementary examination Existing Result Code Enter the existing Result Code that you wish to amend New Result Code Enter the Result Code you wish to update the existing result code to Is this a T rail or an U pdate run Enter T if you wish to review what the results of the adjustment would be before doing the actual adjustment Enter U is you wish the results to be adjusted A report 1s produced which details the following student details based on the selection criteria entered 1 e selects all students with a final mark greater than or equal to the Minimum Final Mark for the Subject Y ear Month entered Student Number Student Name Final Mark Old Result Code and New Result Code D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 7 Vers 1 2 June 2002 Date 24 OCT 99 Fees TTS SUPPORT ITSV9 RELI6 4Ft 4 Page 1 Program 1abrpt rpt Update Result Code From FR TO FS Trial Run Minimum Final Mark Is Greater Than 40 Calendar Year 99 Exam Month 1 Department 1007 Subject BUILSC1 Subject BUILSC1 BUILDING SCIENCE 1 Student Final Old New Number Name Mark Result R
99. r you must have the FTP Server software installed and configured on your PC To verify this click on Start then Programs then Cisco Suite 100 The next set of option listed should include FTP Server E yooh Metscape S mart I pdate sarindo Update WIR ip Mew Offce Document Faw orike Bocuments Settings Find Help Aur Log OFF Belli Shut D own Hag Stark EJ Personal Folders b4icre Open Office Document ah 7 eh i wa NI F Li kl HIRI i PDEA PeRrY Cisco Suite 100 Lal FTP Clierit Course Planner 2 5 Lal FTP Server Developer z000 Lal Glossary O v eloper 2000 A dministratiom Kerberos Developer 2000 Components Lal MH t Tool Developer 2000 O emos ai Read Me Developer _ 2000 Documentation b am Supp peork Lotus Applications Lal EE Weer Guide ho Pee Wr SoS Lal cin Yersin Poahormastion h4icrozoft Office 2000 e d M etscape Communic abor b M etzip Download Demon 2 5 Pose ell Online Sereices b r Oracle SOIL Plus Installation Guide Oracle For windows FS BusinessObjects 5 0 Aeal S crentia Veh Serer 2 r SOB Administrator 2 r Start p katai at ing i raS5 DOS Prompt oes E splorer Adminstrator 2 S Lal is T TTTFTFTTF F If the required software is not installed please contact the Help Desk on ext 5007 D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page
100. rameters which must be entered to calculate the student s overall marks and result code Academic Year e g 2000 Exam Month Enter the relevant examination month or press the Enter key to accept the default value of ALL If all is selected the calculation program will take into account results from all diets of examinations in that academic year Offering Type Enter the relevant offering type e g 01 for all full time students or press the Enter key to accept the default value of ALL Study Period Enter the Period of Study required e g 1 for Year 1 or press the Enter key to accept the default value of ALL Faculty Code Enter the required Faculty Code e g 6000 for Computer Applications or press the Enter key to accept the default value of ALL Department Code Enter the required Department Code or press the Enter key to accept the default value of ALL D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 5 Vers 1 2 June 2002 Qualification Code Enter the required Qualification Code Campus Code Press the Enter key to accept the default value of ALL Student Number If you are running this option for one student enter the required student number or press the Enter key to accept the default value of ALL All Students Print Original Values Of Overall Mark Results Y es N o If you wish to keep an audit of changes made to the overall marks and results you should press the Enter
101. re Number of Subjects to Qualify Maximum N2 If there is a maximum number of subjects that can be credited towards obtaining a qualification that number can be entered here Minimum Number of Major Subjects For Qualification To be Awarded N2 This is minimum number of major subjects for a qualification to be awarded D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 13 Vers 1 2 June 2002 Block 2 Cua ication Periods Of Study Telnet sas_d j A loj j wa Pe a Tort sess gaja Qualification f Periods OF Study Calendar Year qualification Coc Aiillams mmmmmss Offering Type I is Period Of Study M ays Overall Mark weight i Automatic Progress YM Automatic Calculation Y N Number OF Subjects For Qualification To Be Awarded Min BE Max BE Annual Result Pre Hequisite Detail Number Of Subjects To Pass BE Percentage Of Subjects To Pass BME Number Of Major Subjects To Pass BE Maximum Number Of Subjects Repeated BE Replace gt Connected to sas_d 12 03 o2 o5 2o002 et If an lt EXECUTE QUERY gt F12 is done on this Block all the records in respect of the qualification in Block 1 above in option SACAD 1b6 will be displayed The fields are Qualification Code A6 Offering Type A2 Period of Study A1 The following three fields are used for the calculation of the overall mark option SSTUD4 7 and the automatic promotion of students option SSTUD4
102. report of valid Result Codes based on the user selection entered The options in terms of user selection are Include Inactive Codes Y N Enter either Y for yes to include Inactive Codes or N for No to exclude Inactive Codes Sort per C ode or D escription Enter C to sort the report by Result Code or D to sort by Result Description Sample Report 02 JUN 2000 09 36 20 INTEGRATED TERTIARY SOFTWARE List Of Result Codes Include Inactive Y N y Ordering c Program 17Grpt sql Result Alternate Exam Active Recalc Grade Use for Qual P ass Description Description Point Awarded Y N F ail DEFERRED DEFERRED FAIL NO AUTUMN REPEAT ALLOWED FAIL REPEAT EXAM ALLOWED CERTIFIED ILLNESS ASSIGNMENT RESULT ONLY DISTANCE EDUCATION FAIL LABORATORY PASS ONLY PENDING FAILED AN EXAMINATION ELEMENT FAIL SUBMINIMUM PASS WITH CREDIT CREDIT PASS WITH DISTINCTION DISTINCTION EXEMPTION EGISTERED FOR ATTENDANCE ONLY MRM RRS MR KS HC id Ad KKK KKK KKK KKK ZZ lt lt ZZ ZZZZZZ yg UU OTM ty ya aaa D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 19 Vers 1 2 June 2002 Option 23 Print Valid Academic Blocks This report details all valid academic block codes set up for DCU using SCODE2 Option 1 No selection criteria 1s required to generate the report This Sort Order defined for the block code determines the sequence in which subject registrations will be printed on academic records
103. rinter For The Output At This Stage Y N N The user can opt to select a printer on which the log can be run when generating the log Y or can leave the selection until after the log is generated N If This Request Is Dependent On Another Request D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 46 Vers 1 2 June 2002 Please Supply Request Number N5 If this request is dependent on another request previously run by the user the request number should be entered here The system then re displays the prompts and the answer entered by the user and prompts for confirmation that the parameters are correct Prompt Parameters For i85rpt rpt Answer 30 Enter A V C Or R A 40 Enter Start Date 08 MA Y 2002 50 Enter End Date 08 MAY 2002 60 User Id Or ALL ALL 80 Enter The Calendar Year or ALL 90 Print F ormal N on Formal Academic Structure F 110 Program Number 1 13 or ALL ALL 130 Sort Order U ser D ate U Are The Parameters Correct Y N X exit Y The system then allocates a Request ID Your Request Number Is 448 For Queue I Sample Report 28 JUN 2000 INTEGRATED TERTIARY SOFTWARE Page 1 Program i85rpt rpt Log File Detail Of Academic Structure For Calendar Year 2000 Between 01 jan 2000 And 28 JUN 2000 Sort Order D For User ALL Formal Non Formal Structure F Academic Structure Validation Control A Programs ALL Program 1 ID A
104. rt order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 4 24 Vers 1 2 June 2002 This report include changes made by the following programs Program ID Menu amp Option 12 CAOMN 1 SMNT 2 13 CAOMN 1 SMNT 2 91 SCAOM 1 SNAPP 1 92 SDREG 1 SREG 1 93 SDSTUD 1 SSTUDY 1 94 STIME 1 95 SEXAM 1 96 SDSERC 1 5 Application 5 1 Cancel Applicants The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 30 FBLO1 1 SCAOM 5 SCAOM 6 SNAPPA 1 SNAPPA 3 SNAPPM 6 5 2 Uncancel Applicants The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student t
105. ser making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 4 FSAM 1 Event 13 amp 32 FSAM 22 Event 13 amp 32 8 6 Residence Room Fee Values The selection criteria for this report is D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 36 Vers 1 2 June 2002 Sort order D ate or U ser The report can be sorted by Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 5 FSAM 1 Venue info 8 7 Cancellation Credits The selection criteria for this report is Sort order D ate or U ser The report can be sorted by Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 6 FSAM 1 8 8 Other Events Fee Values The selection criteria for this report is Sort order D ate or U ser The report can be sorted by Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 54 FSAM 1 Other events FSAM 22 Other events 99 FSAO 24 8 9 All of Above The selection criteria for this report is Sort or
106. ss Marks SMNTL 3 To generate this log the user must respond to the following prompts Enter Student Number N9 or ALL Enter the student number the log is required for or enter ALL to generate a log in respect of all students Enter Start Date DD MON YYYY Enter the start date for the log as follows 01 Jan 2002 Enter End Date DD MON YYYY Enter the end date for the log The log when generated included transaction on the start and end dates Enter User Id A10 or ALL If the log is required in respect of a particular user the user ID should be entered here else enter ALL to generate a log in respect of all users Order By S tudent Number or D ate A1 The log can be sorted by Student Number or by Date The user specifies here which order is required If date is specified the log is ordered by date and within that by user ID If student number is specified the log is ordered by student number then by date and time NOTE In respect of each change of marks two records are written away one recording the situation before the change and the other recording the situation after the change 28 JUN 2000 11 41 55 page 1 INTEGRATED TERTIARY SOFTWARE Study Record Log File Dump Changes To Class Marks Between 01 jan 2000 And 31 dec 2000 For Student all And User all Order Sequence d Program i83rpt sql Image Student Cal Exam Subject Block Exempt Attend Class Mrk Mrk Mrk Mrk Mrk Mrk Mrk Mrk Mrk Mrk Status Num
107. t Host Options Help Examination Admission And Final Result Criteria Academic Year Subject Code SS Minimum Full Period Mark For Examination Admission BE Full Period Mark Weight E Examination Mark Weight B Subject Type BM Minimum Final Mark B Module Subject Weight PE Minimum Module Subjects Passed J Examination Paper Criteria Academic Year subject Code Paper Number Name Weight 9 Sub Hininunm Scheduling Group Duration OF Exam Paper 9 Exam Paper File Number Replace gt Ed Connected to sas_d 10 23 oz fo5 2o02 D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 7 Vers 1 2 June 2002 Block 1 Examination Admission and Final Result Criteria Academic Year YY YY The academic year to which the criterion applies Subject Code A7 The subject code to which the criterion applies The above two fields are displayed only and cannot be changed Minimum Full period Mark for Exam Admission N3 The full period mark Continuous Assessment mark as calculated in option SSTUD4 1 This mark may be used to determine whether a student should be allowed admission to the examination e g if the figure 40 1s entered here then all students with full period marks between 0 and 39 will be denied examination admission The effect of this criterion is to set the Exam Granted indicator to either Y or N In the case where a student does not obtain examination admission the result code
108. tails the Student ID and Name the Overall Mark Result Code and Precision Mark It also includes the original Overall Mark Result Code and Precision Mark The two sets of marks result code fields will differ where a result mark has been updated Block 2 move to this block by using the Page Down key details the following Subject Module Code Subject Module description Offering type e g 01 for Full Time 02 for Part Time D NIALL DCU internal staff marks latest Web Version 0406 070602 doc Page 3 9 Vers 1 2 June 2002 Block Code 1 e 0 for Year Long 1 for Semester 1 2 for Semester 2 and 8 for Autumn Repeats Year Mark Weight Weight for Continuous Assessment component of module ECTS Credit European Credit Transfer System value for module CA Mark Continuous Assessment Mark Examination Mark Final Mark Final Result Code and ECTS Grade Amending Marks and Results Amending Overall Mark Overall Result Precision Mark To amend the student s overall mark result code move the cursor to the appropriate field in block 1 using the tab or return key Enter the new mark result code as appropriate Where the overall mark is amended and the Enter key pressed the Overall Result is re calculated and if appropriate a new Result Code is displayed To save any changes to Overall Marks Results press the Commit key The following message is then displayed at the bottom of the screen FRM 40400 Trans
109. the results does not exist on the default ftp directory on the users PC C drive the program will report this and abort e The program will validate that the qualification and module code entered as input parameter are the same as the codes in the first 2 3 lines of the file The qualification code will be extracted from the first or second line and the module code from the second or third line as appropriate If the codes differ the program will report this and abort D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 20 Vers 1 2 June 2002 Option 24 Compute Mother Subject Result Defining Mother Child Modules The student system provides the facility for using what is termed Mother and Child modules 1 e a number of child modules which constitute a higher level module termed a Mother module Menu SSTUD3 Option 2 Block 1 is used to define the calculation criteria for a Mother module A Mother module is defined as Subject Type MM A Child module is defined as Subject Type SM L Telnet sas_p 10 _ File E dit Host Options Help Examination Ache riteria Academic Year Sigel Subject Cocde mahal GROUP ELECTRONICS 1 Minimum Full Period Mark For Examination Admission Ei Full Period Mark Weight Examination Mark Weight BE Subject Type AGIA MOOULE Minimum Final Mark B Module Subject Weight RR Minimum Module Subjects Passed Ea Exanpination Paper Criteria Academic Year Subject C
110. tion D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 1 1 Vers 1 2 June 2002 lt indicates that a user has Select access to a function 1 e the user can only view information and indicates that a user does not have access to a function Appendix 1 contains details of the Keyboard Mapping relevant for the Student System D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 1 2 Vers 1 2 June 2002 Section 2 Menu NEXAM DCU Examination System Processing of Examination Result Prior to the entry of Student Marks for Examinations or Continuous Assessments a number of functions must first be run by the Registry 1 The Exam Granted flag on a student s subject module record must be set to Y 1 e they must be admitted to do an examination Menu NRESQRY Option 6 to check This function is run by the Examinations Office Registry prior to the Examinations 2 The System Cycles for the entry of Examination Results for the Year Examination Month and Offering Type must be open Menu SMNT Option 2 Block 2 before a user can use any of the functions that update examination results 3 For Semester Examinations and the Repeat Examinations in Autumn the Carry Forward function must be run Menu NEXAM Option 10 This carries forward from a previous academic year or diet of examinations either a Continuous Assessment Mark or an Examination Mark for a stude
111. tion Mark and Result Code This is a report program and does not do any calculations in respect of overall Marks or Results The results detailed on this report are those from the students Study Records There are a number of criteria that must be entered for the broadsheet to be generated correctly including Enrollment Year Enter the year the Broadsheet 1s required for e g 2000 Faculty Code Or ALL Enter the Faculty Code for which the Boardsheet s is required or press the Enter key to accept the default value of ALL Department Code Or ALL Enter the Department Code for which the Boardsheet s is required or press the Enter key to accept the default value of ALL Qualification Code Enter the Qualification Code for which the Boardsheet is required e g AR Study Period Or ALL Enter the required Study Period or press the Enter key to accept the default value of ALL Enter First Offering Type to Include Or ALL Enter to Offering Type to Include e g 01 Full Time or press return to select the default option of ALL D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 3 6 Vers 1 2 June 2002 Enter First Offering Type To Exclude Or lt ENTER gt To Continue When ALL is selected for the previous prompt the user can then exclude one or more offering types by entering the code here First Exam Month To Include Or ALL Enter the appropriate Examination Month e g 1 for Semeste
112. tment Code Enter the Department Code required or press the Enter key to select the default value of All D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 6 Vers 1 2 June 2002 Qualification Code Enter Qualification Code the report is required for or press the Enter key to select the default value of All Study Period Enter Study Period required or press the Enter key to select the default value All Order Students A lphabetically or N umerically Enter A if you wish to list the Students alphabetically by name Enter N if you wish to list the Students numerically by Student Number The report details the following for the selection criteria entered For each Faulty Department Qualification Study Period combination The Student Number The Student Name The Code and Description for the module s failed A sample report is included in the Appendix Option 8 Calculation Criteria Subject Qual Option 8 consists of five Blocks where the user can amend the default criteria setup in option SSTUD3 1 in respect of a particular subject The criteria for calculating the result codes 1s basis on the overall mark which is also specified in this option The screens are similar to those in option SSTUD3 1 and the method of access is to query a particular subject code modify the existing values as required then lt COMMIT gt the changes CJ Telnet sas_d C O o x Fie Edi
113. to programmatically update the annual result of a final year student under option SSTUD4 8 the granting of the qualification under option SSTUD7 2b2 is done manually Block 3 Curriculum This option allows the user to add criteria to existing records that were created under option SACAD 1b14 New records may not be inserted in this option The first five fields can be used to query an existing record The other fields can then be updated A Compulsory to Pass A1 This field is used to indicate whether the weighed final mark of this subject must be a pass in order to calculate the overall result If the answer is Y Jes the system will use the result default in option SSTUD3 1 as the overall result code if the weighed final mark of the subject does not lead to a pass If the answer is N o the normal criteria for determining the overall result code will be used B Subject Weight N9 2 The weight for this subject in the calculation of the overall mark C Include In Calc Of GPA SWA Y N Must the Grade Average be included in the calculation of the Overall Mark D Include In Calc Of CGPA CWA Y N Must the Cumulative Grade Average be included in the calculation Overall Mark E Include In Calc Of FGPA FWA Y N Must the Final Grade Average be included in the calculation Overall Mark D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 15 Vers 1 2 June 2002 Lo Telnet sas_d eS a Ol x
114. tructions regarding the downloading of Marksheets from the DCU Web site are included in Section 3 Page 6 XX Instructions on printing Marksheets fron the D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 2 1 Vers 1 2 June 2002 DCU Web page are included in the Appendix or alternatively at http www dcu ie internal staff marks markex html Option 1 Student Marks Entry Block 1 Top section of the screen To enter results for students registered for a particular module the user must first enter the selection criteria for the required Examination Qualification and module combination as follows Year Enter the Academic Year for which results will be entered Exam Month Enter the exam month which is applicable e g 1 Semester 1 Examinations 5 Semester 2 Examinations or 8 Autumn Examinations Final Commit Final Commit should be set to N initially until all results have been entered and final changes made Once final changes have been completed this should be re set to Y before committing saving the results Sort By Name Number This allows the user to specify how the students should be listed in Block 2 1 e Alphabetically by surname firstname or Numerically by student number For modules that are part of the Anonymous Marking pilot users should select U for a numeric sort Qualification Enter the relevant qualification code Where a list of valid codes exists on the system
115. ts entered for students who have cancelled a module The default Y excludes such students from the Broadsheet Order Students per M erit Strictly A lphabetical or N U mber M A U This allows the user to print the students on the Boardsheet in Order of Merit Alphabetically based on Student Name or Numerically based on the Student Numnber Press the Enter key to accept the default value of M Merit or enter your choise of A or U and press the Enter key Print Subject Code Only in H eading or S eperate H S Accepting the default value of S in this option prints the Module Codes Descriptions weightings and ECTS credits in the header on each page and in a separate sheet at the end of the Broadsheet report If H is entered the Module information will only print in the header of each page Print Signing Sheet Y es N o O nly This option allows the user to include Y or exclude N a Signing sheet as part of the Boardsheet report or only print a Signing sheet O The default value for this option is Y A sample Broadsheet Report is included in the Appendix 8 The report also includes a superscript where appropriate that prints beside the result for a particular module This superscript indicates the number of times a student has attempted an examination in that module The following Alphabetical characters are also used on the broadsheet A Indicates that a student was Absent from an examination D
116. ts or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 11 SNAPPA 2 SNAPPA 4 5 7 CAO Application Changes The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 62 SCA02 1 SNAPPM 4 5 8 CAO Matric Subject Changes The selection criteria for this report is D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 27 Vers 1 2 June 2002 First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number Sort order
117. urge Academic Structure Log i a i iT woyoy 4 z d a ni u 4 ds Wy History Changes Log File O gt Return To Previous Menu Ypur Selection For Help press F1 i 6 23 PM zar rr 200 te Option 1 Print General Log File The following categories of information are available user selection is indicated in each case 1 All Changes per Student The selection criteria for this report is Student Number The Student Number for which the report is required Sort order D ate or U ser The report can be sorted by Change Date or by the ID of the user making the change Start date End Date User Name or All The report can be run for a particular user or for all users The report includes the Program ID for the program used to make the change and will include all programs on the system which allow student details to be amended 2 Biographical Detail The selection criteria for this report is First Student Number or ALL The report can be run for one student a range of students or all students For a single student the first and last numbers will be the same Last Student Number D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 22 Vers 1 2 June 2002 Sort order S tudent number D ate or U ser The report can be sorted by Student Number if run for a number of students Change Date or by the ID of the user making the change
118. will automatically be set to FA Fail No exam Admission NOTE If a student is allowed to write an examination regardless of the full period mark obtained this field may be left BLANK 1 e no value must be entered The effect of this is that all students will be given examination admission Full period Mark Weight N3 In the calculation of the Final Mark both the Full period Mark and the Examination Mark may be used weighted by the percentages entered in this field and the next The weights must add up to 100 NOTE If the Full period Mark alone determines the Final Mark a 100 weight may be entered here This will cause the system to ignore examination marks and to use the Full period Mark as the Final Mark Examination Mark Weight N3 See D above NOTE An entry of 100 in this field will cause the system to ignore any Full period Mark and to calculate the Final Mark using only the Examination Mark obtained Subject Type A2 The subject type as entered in the Academic Structure SACAD 1b9 is displayed here The following three fields are entered only in respect of mother module subjects Minimum Final Mark N3 This field is only entered in respect of module subjects This refers to the minimum final mark to be obtained in this module before a mother subject may be passed Module Subject Weight N5 2 The weight of this module toward calculating the final mark of the mother subject Minimum Modul
119. y the ID of the user making the change Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 38 Vers 1 2 June 2002 25 FSAO1 6 9 5 Commission E D Codes The selection criteria for this report is Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 53 FSAC 4 9 6 Royalty Ranges The selection criteria for this report is Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 56 FSAC 6 9 7 Institute Fees The selection criteria for this report 1s Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 59 FSAC 8 9 8 Interest Rate Changes The selection criteria for this report is Start date End Date User Name or All This report include changes made by the following programs Program ID Menu amp Option 88 FSAC 9 9 9 Payment Agreement changes The selection criteria for this report is D NIALL DCU internal staff marks latest Web Version 0406 _070602 doc Page 4 39 Vers 1 2 June 2002 Start date End Date User Name or All This report include changes made by the following programs Pr
120. y using Exam Year of Module Subj included for Mother Subj Calc and Enter Exam Month of Module Subj included for Mother Subj Calc The module subject for which a subsequent examination was given will then be included in the calculation on the main examination This option can be generated on T rial or U pdate and can be done repeatedly The selection criteria to run this option is as follows The selection criteria for calculation of the Mother module includes Exam Year Enter the Examination Year the calculation is required for e g 2000 Exam Month Enter the Examination Month the calculation is require for e g 5 Exam Year of Module included for Mother Subject Calc In most case in DCU this will be the same as the Examination Year Prompt 1 Exam Month of Module included for Mother Subject Calc In most case in DCU this will be the same as the Examination Month Prompt 2 Department Code Enter the department code the calculation is being run for e g 20 Electronic Engineering 21 Mechanical Engineering or 32 Physics Where possible the user should avoid the use of the All parameter to minimize possible errors Campus Code All should be entered for the Campus Code Offering Type Enter the Offering Type the calculation is required for e g 01 Full time students or 02 Part time student or ALL for all offering types D NIALL DCU internal staff marks latest Web Version 0406 _070602 d

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