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Instructors - Data and Information System Illinois

1. Clicking on the link provided for an existing course code or course name will display the information that has been entered for the course J Add New Link K Edit Course Link Once the Add Edit Details screen is displayed the course details information can be changed courses ee Data and Information System Illinois Before classes are assigned to a course the course detail information can be changed as needed Once classes are assigned to a course the miscellaneous section which presents Job Skills Citizenship Foreign Language GED and Math Only status cannot be changed Data and Information System Illinois Courses Course Details Instructional categories can be added if the program funding will allow it In the example listed to the right ESL is available to select but HSCR and VOC are not because the program does L Misc Section not receive funding to support these M Instructional Categories Section types of instruction If courses have been assigned to classes with enrolled students the instructional categories cannot be removed from the course www iccbdaisi org FY08 User Manual January 1 2007 37 Courses dais View Classes Hovering over the View Classes link on the Add Edit Details screen will provide a link to the classes that have been assigned to the course Click on the link to display a list of the classes that are assigned to the course Classes that are ass
2. Instructors Approved range of units of instructio Courses Instructors Help Logout http www iccb org Funding Administration Reporting Search Results n Help Logout http www iccb org Funding Administration Reportin Class Section No Building Start Date End Date Class Schedule Wed 09 00AM 12 00PM Mon 09 00AM 12 00PM Thr 09 00AM 12 00PM Tue 09 00AM 12 00PM ABE Fall FYO7 Main Campus 07 10 2006 10 26 2006 Instructor s Mary Contrary Cynthia Jones Start Date End Date O List Current and List All Links P List of Classes Q Link to Class Details Data and Information System Illinois Help Logout http www iccb org Home Students Classes Courses Instructors Funding Administration Reporting Classes Search Results Class Details Roster Attendance Student Generation Report General Information Warning Class has student registered update of class schedule including start end date might cause att Start Date 07 10 2006 mm dd yyyy End Date 10 26 2006 Class Section No TABE Fall FYO7 Course Code ABE 999 SEARCH Roo Building Main Campus m No Default Funding Source Assign at student placement 4805 Federal EL Civics C 4815 State Performance _ 4900 Unrestricted 4910 Other Restricted M 3405 State Basic 3410 State Public Assistance 4800 Federal Basic GEDIL O yes no
3. enroll code Enter an E in the CSS ABE Tal O7 Ses Data and Information System Illinois cell representing the student s first DDD EEE FFF attendance date Next continue to enter appropriate attendance codes for each student listed When finished click the SUBMIT button to validate attendance and calculate attendance EEE Valid No Calculation Icon hours enrollment hours and units of FFF E enroll Code instruction for each student GGG Submit Button If attendance is Invalid it will require correction otherwise the student will not be included on required reports submitted to the ICCB To correct attendance please change to Correct Data and Information System Illinois Classes Class Details Attendance Student Generation Report Class ABE Fall FY07 September 2006 GGG ry Mode e e AH EH UI 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 mode and click Recalculate Adjust rssftwmerss m ss Wieacure p b 00 0 00 0 00 the attendance codes and toggle back to Entry mode and click Recalculate hepa again to re validate the attendance HHH Invalid Icon information Positioning the mouse pointer directly over the Invalid icon will reveal the reason for the invalid attendance HHH www iccbdaisi org FY08 User Manual January 1 2007 64 Classes dais Individualized Enrollment Entry For individualized enrollment cl
4. Class cee Enroll Student N N NN Search Button www iccbdaisi org FY08 User Manual January 1 2007 57 Classes To search with criteria select a criteria type by checking the box next to the criteria you wish to use Next enter the criteria value in the area provided When finished click SEARCH to view results To search by first letter of last name click the corresponding letter All students whose last names begin with the selected letter will be displayed Once the list of students is displayed click on ENROLL for the selected student to enter the remainder of the enrollment information for the student If the class involves only one instructional category the category will be automatically filled in If the class serves more than one instructional category such as ABE ASE the system will automatically insert the instructional category if the student has a valid pre test entered at the time of class enrollment Otherwise you will need to manually select ABE or ASE from the drop down menu In addition the funding source will be the default funding source that was set up for the class If other options are available they will be listed in the drop down list for selection Data and Information System Illinois www iccbdaisi org FY08 User Manual OO PP OO Search Criteria PP Search by First Letter of Last Name Data and Information System Illinois QQ QQ Enroll Button
5. Employee Status MM DD YYYY Yrs Exp at Date of Hire Admin Supr Ancillary Counselor Paraprofessional Volunteer Available Day Time MM DD YYYY E Contact Information www iccbdaisi org FY08 User Manual January 1 2007 22 Instructors daisi Education Employment Enter the appropriate information paying close attention to the required fields 1 Employee Status Employment Status full or part time as an instructor in your program 2 Employment Date Date first employed by your program 3 Years Experience at Date of Hire Years of experience in the field of adult education at time initially employed by your program 4 Primary Teaching Area Type of instruction teacher spends the majority of time providing 5 Secondary Teaching Area Type of instruction teacher spends the minority of time providing May be left blank of marked Not Applicable if teacher provides only one type of Instruction Custom Fields If custom fields have been defined they will appear on the screen just below the education employment section An explanation of how to setup the custom fields will be provided in the Administration section of this document Data and Information System Illinois Home Students Classes Instructors Bio Demo Biographic Demographic SSN Last Name Changed Last Name Gender B Birth Date Employee ID First Name MM DD YYYY Ethnicity
6. 07 10 2006 10 26 2006 Monday 09 00 AM 12 00 PM 3 00 Units of Instruction 12 80 Mid term Date 8 31 2006 Instructor s ASSIGN INSTRUCTOR D D Employee ID Name Start Date End Date Update Delete Cynthia Jones 07 10 2006 10 26 2006 Update Delete Mary Contrary 07 10 2006 10 26 2006 Update Delete EE http www iccb org F F DD Assign Instructor Button EE Delete Link FF Update Link Data and Information System Illinois Home Students Classes Courses Instructors Funding Administration eportin atai ils Roster Attendance Student Generation Report GG Warning Class has student registered update of class schedule including start end date might cause attendance information loss Start Date 07 10 2006 mm dd yyyy End Date 10 26 2006 mm dd yyyy 4805 Federal EL C C 4815 State Performance 4900 Unrestricted 4910 Other Restricted M 3405 State Basic 3410 State Public Assistance M 4800 Federal Basic GEDIL O yes no Enrollment Enrollment Type Fixed Entry E End Date Day of Week StartTime EndTime Hrs of Instr 07 10 2006 10 26 2006 Thursday 09 00AM 12 00 PM 3 00 07 10 2006 10 26 2006 Tuesday 09 00 AM 12 00 PM 3 00 07 10 2006 10 26 2006 Wednesday 09 00 AM 12 00 PM 3 00 07 10 2006 10 26 2006 Monday 09 00AM 12 00 PM 3 00 Units of Instruction 12 80 Mid term Date 8 31 2006 Instructor s Employee ID Name Start Date EndDate Update Delete Cynthia Jones 07 10
7. 1 Administrators are required to attend the State Administrator Meetings twice a year 2 Permission is required from ICCB for more than one person attending out of state activities 3 Permission is required from ICCB for any individual to attend an international activity daisi Help Logout Data and Information System Illinois httpy wwwiecb org Home Students Classes Courses Instructors Funding Administration Reporting Instructors Prof Development Bio Demo Prof Development View Classes Instructor Professional Development Detail Instructor Name Jones Cynthia Date Type Activity Cost Delete 11 20 2006 Annual Regional Conference Delete X Prof Development Link daisi Help Logout Data and Information System Illinois http www iccb org Home Students Classes Courses Instructors Funding Administration Reporting Instructors Search List All Add New Results Page 1of1 Home Phone Last First Name MI Work Phone Date of Birth Teaching Area Instructor Type Active View Classes Delete Contrary Mary 7 ABE XXX Xx 9999 815 479 7857 09 19 1960 ASE Teacher Jones Cynthia 312 444 3322 XxXx xx 9011 773 999 9999 Rodriquez Raul 312 444 3322 XXX XX 1399 773 999 9999 ESL ABE voc 04 02 1970 NA Teacher 12 15 1956 Teacher Volunteer SSN Status Full time i Last Name O Type Teacher Admin Supr Ancillary 0 First Name Counselor Paraprofessional
8. 2006 10 26 2006 Update Delete Mary Contrary 07 10 2006 10 26 2006 Update Delete GG Classes Sub Menu www iccbdaisi org FY08 User Manual January 1 2007 55 Classes Roster Once students are enrolled in a class a roster can be displayed Student List Students actively enrolled in the class will be displayed first The list of students can be changed by selecting a different list option There are three lists available e Active lists only students actively enrolled in the class e Exits lists students exited from the class All lists all students both active and exited Clicking the link provided on the student name will leave the Class Roster and show the detailed bio demo information for the student This information is located under the Students tab and is discussed in more detail in that section of the manual Clicking the Update link for a specific student presents the option to update the funding for the student enter mid term or final scores and or view the class exit date and modify the exit reason Data and Information System Illinois www iccbdaisi org FY08 User Manual HH HH Roster Link Data and Information System Illinois Classes Add p Details ent Generation Report Il List Selection Data and Information System Illinois Classes JJ KK JJ Update Link KK Student Bio Demo Link Data and Information System Illinois ors
9. 2006 10 26 2006 Wednesday 09 00 AM 12 00 PM Employee ID Name Start Date EndDate Update Delete Cynthia J pdat Mary Contrary 07 10 2006 10 26 2006 Update Delete N Mid term Date www iccbdaisi org FY08 User Manual January 1 2007 47 Classes daisi Sometimes it is necessary to add additional days to a schedule Click on ADD OTHER DATE and a pop up ae window will open to allow additional Gin days to be added to the class schedule Data and Information System Illinois O Add Other Date Button Scheduled Date a date class plans to Additional Schedule Dates meet but is not currently included in schedule Date 08 03 2006 the normal weekly class schedule Schedule Type Scheduled Unscheduled Unscheduled Date a date included in Start Time AM the normal class schedule but class will ena vie mE not meet ex Campus closure spring break etc SUBMIT Selecting a scheduled date requires the entry of start and end times Click on SUBMIT to save the changes www iccbdaisi org FY08 User Manual January 1 2007 48 Classes dais The newly scheduled date will be displayed on the class screen If an unscheduled day needs to be added it is also added through the pop up window provided Help Logout Data and Information System Illinois http www iccb org Home Students Classes Courses Instructors Funding Administration Reporting General
10. Classes mm dd yyyy Instructional Type J ABE Vv ASE ESL VOC http www iccb org G Building Field H Instructional Categories Data and Information System Illinois Classes www iccbdaisi org FY08 User Manual January 1 2007 41 Classes Default funding can be established to simplify the process of assigning students to funding sources during class placement For example selecting 4800 Federal Basic funds here will allow only that funding source to be presented as an option when assigning students to this class More than one funding source can be set up asa default for a class if multiple funding sources are used to support instruction Selecting Assign at Student Placement here will cause all allowable funding sources to be presented as options when assigning students to the class and you must choose the appropriate funding source from the list for every student The default funding sources available for aclass are determined by 1 The type of funding received by the program For example if your program does not receive 4805 Federal EL Civics funds it will not be available for selection 2 The type of instruction provided within the course to which the class is assigned For example if a class is assigned to a course approved only for VOC then 4800 Federal Basic and 4805 Federal EL Civics funds will not be available for selection because federal funds c
11. Data and Information System Illinois January 1 2007 58 Classes dais The Student Start Date will default to the start date of the class The student start date can be changed manually or the system will automatically update it to the enrollment date when attendance is entered for the student Click on ENROLL to save the information that has been entered to complete enrollment for the student Once a student has been enrolled you will see Student enrolled successfully in green text at the top of the page To enroll another student repeat the process To return to the class roster click the link at the top of the display Attendance Attendance can be entered from two points in the system One is the Attendance link on the Classes Add Edit Details submenu The other is on the Student Class Info screen The following example is of an open entry enrollment class type a fixed entry enrollment displays the same attendance entry format The first time attendance is entered for a class the dates displayed begin with the start date of the class After attendance has been entered the first date displayed is the last date of attendance that was entered Data and Information System Illinois e Classes Class Roster Enroll Student Student enrolled successfully R R jass Section No ABE Fall FYO lent Names Lee Ahn RR Student Enrolled Successfully Message Data and Information System
12. Default values can be set for any of the instructor entry fields by selecting Set Defaults from the Instructors tab Default values are data values that will display in the fields each time a new instructor is added They are designed to aid in data entry so that values used most often are completed without having to enter them each time Once the default values are entered click on SUBMIT to save them The default values will display when a new instructor is entered To change values during data entry just highlight and delete the default value and enter the appropriate information Data and Information System Illinois Instructors Biographic Demographic CC Set Defaults Option in Drop down Navigation CC www iccbdaisi org FY08 User Manual January 1 2007 32 Courses dais Courses are instructional offerings beneath which there may be several classes For example one course may be taught to two separate classes one meeting Monday and Wednesday and another meeting at a different location on Tuesday and Thursday All new courses and all course changes must be approved by the ICCB prior to data entry Please see Sections 1 3 and 5 2 of the AEFL Provider Manual for further information Courses can be set up after funding has been entered into the system The Courses tab is selected when new courses are to be added or changes need to be made to existing courses ADD COURSES
13. Funding Administration eportin Classes January 1 2007 56 Classes The last option on the roster list is to delete a student from a class Clicking on DELETE will delete all student activity within this class including any attendance entered This delete is not recoverable and requires acceptance of a confirmation message prior to deleting At the confirmation page to continue with deleting the student click DELETE To cancel and return to the roster page click CANCEL Enrolling Students Students can also be enrolled in the selected class from this screen Click on ENROLL STUDENT to add a student to the class Students can be added by typing the first few letters of the last name and then highlighting and selecting the appropriate name from the list that is displayed Students can also be added by clicking on the SEARCH link and then using the pop up window to search for the student by social security number student ID last name first name date of birth or by clicking on one of the links provided on the letters Data and Information System Illinois Classes etails Rost LL LL Delete Link Data and Information System Illinois Classes dd Class Details amp oster Attendance Student Generation Report MM MM Enroll Student Button Data and Information System Illinois Classes Class ae Enroll Student ion No ABE Fall FYO7 Data and Information System Illinois See
14. Illinois SS SS Attendance Link www iccbdaisi org FY08 User Manual January 1 2007 59 Classes Links are provided Previous Month Next Month next to the class name and current date to allow you to move from month to month to review attendance information To the right of those links is a help link for displaying the legend for entering attendance Rolling over the HELP icon will display the codes used to enter attendance NOTE This is referred to as context sensitive help Moving the mouse pointer over the icon will display the help and moving off of the icon will close the help window Legend NOTE Please see the Appendix for Attendance Legend definitions Data and Information System Illinois es ourses n eportin Classes Search Re TT Class Details Roster Attendance Student Generation Report Previous Month Next Month http www iccb org TT Attendance Entry Legend Help UU Previous Month and Next Month Buttons VV Class Name and Month Display Given Day E Emergency H Holiday S Staff Development www iccbdaisi org FY08 User Manual January 1 2007 60 Classes Display Entry Modes There are several display options available which allow the attendance data to be viewed and entered in different formats Attendance can be viewed by the month or by the semester Select the view by clicking on the radio button next to Month View or All Semester Selec
15. Information Start Date 07 10 2006 mm dd yyyy End Date 10 26 2006 mm dd yyyy Class Section No ABE Fall FY07 Building Default Funding Source Assign at student placement M 3405 State Basic O 4815 State Performance 3410 State Public Assistance 2 4900 Unrestricted M 4800 Federal Basic 4910 Other Restricted GED IL O Yes No Enrollment Enrollment Type Fixed Entry B ADD UNSCHEDULED DATE Start Time Monday Tuesday Wednesday Thursday Friday Saturday Sunday Irregular Scheduled Days Date 08 03 2006 P Instructor s P Irregular Scheduled Days Additional Schedule Dates Schedule Date 08 04 2006 Schedule Type Scheduled Unscheduled SUBMIT www iccbdaisi org FY0O8 User Manual January 1 2007 49 Classes Once submitted and saved the additional date will be displayed on the class detail screen When attendance is entered the scheduled days will display as dates that require data entry The unscheduled days will be indicated with an alternative color in the cell header Please enter a U attendance code in this cell If attendance has been generated the U code will be inserted automatically for the student When individualized enrollment is selected as the enrollment type no calendar or scheduled class times are entered Assign Instructor An instructor must be assigned to a class
16. Volunteer ABE Start Date Date of Birth ASE C Teaching Area Q Active Active O Inactive C Fiscal Year Y View Classes Icon www iccbdaisi org FY0O8 User Manual January 1 2007 30 Instructors dais Or once an instructor has been selected from the search list the list of classes assigned to him her can be reviewed by clicking on the View Classes link in the sub menu All classes the instructor is assigned to in the current fiscal year will be listed first Classes in previous fiscal years will be listed below the current list While the default is to display all of the classes clicking on the List Current link will display only the current classes for the instructor If you click the link on the class section no the details of the class section will be displayed and can be edited More will be discussed about this in the Classes section of the document daisi Help Logout Data and Information System Illinois http wwwiccb org Home Students Classes Courses Instructors Funding Administration Reporting Instructors Search Results Bio Demo Prof as View Classes Z Instructor Home 312 4443322 Work 773 9999999 Email cjones iccb state il us Fiscal Year 2007 List Current List All Total No Students Students with 7 5 Class Section No Building Start Date End Date Class Schedule Instructor s Wed 09 00AM 12 00PM Thr 09 00AM 12
17. allows editing of each section entered for the new instructor Biographic Demographic Contact Education Employment Custom Fields and Status O Instructor Sub Menu Changes can be made to any of these areas Required fields must still be completed Duplicates are not allowed and will be checked automatically by the system NOTE Once changes are entered be sure to click on SUBMIT to save them Changes will not be saved unless the SUBMIT button is used www iccbdaisi org FY08 User Manual January 1 2007 27 Instructors If there are errors in the entry of data a red message will be displayed at the top of the screen If the data has been updated successfully a green confirmation message will display at the top of the screen Click on the Search Results button to return to the List Search screen select one of the options from the sub menu or choose another function from the navigation bar Professional Development The professional development screen accessed from the instructors sub menu displays hours by activity that an instructor has spent on professional development for the specified fiscal year Note that this link is displayed after an instructor is selected from the list of instructors that matched your search Policy at the ICCB now requires 1 All Instructional staff must receive at least 6 hours of professional development training each fiscal year 2 All New Adult Education Instr
18. class Data and Information System Illinois instructors Funding Administration Reporting Classes S Instructor Names Drop down Menu Data and Information System Illinois Classes List All Data and Information System Illinois Classes List All IM NIQIPIQIRBISITIVIVIW x Y Z www iccbdaisi org FY08 User Manual January 1 2007 51 Classes If multiple instructors are added throughout the duration of a class users can track the instructor dates by entering modifying the start and end date of each instructor on the Class Edit page Click SUBMIT to save the new class to the system Any errors will appear in red at the top of the screen and must be resolved for the class to be saved LIST SEARCH To view the List Search Classes page select the List Search option under the Classes tab in the navigation at the top of the page The List Search menu for Classes allows you to look for a specific class to edit information or review data Searches can be done by specifying the search criteria or by listing all of the classes Searches can be refined by typing selection text into fields when available by selecting check boxes or by selecting values from drop down lists Remember that searching is an inclusive process Each item checked must be found in the class data in order for it to be listed in the search results Data and Information Syste
19. fund source go to the individual student enrollment record and update the funding source for the selected student EE AACE IRAE 07 10 2006 10 26 2006 W 09 00 AM 12 00 PM 07 10 2006 10 26 2006 M 09 00 AM 12 00 PM Data and Information System Illinois BB CC Class schedule changes are allowed on a limited basis Start and end date meneen mame sete endome unti oues modifications are allowed for open a entry classes only Fixed entry classes i are not allowed to modify start and end hepa dates for classes Class meeting day and BB Default Funding Source meeting time adjustments are allowed CC Update Class Schedule for either enrollment type NOTE Any changes to the class schedule will result in attendance record recalculation for all students To change the class schedule click on UPDATE in the Class Schedule ee section of the screen The Update Class Schedule screen will be displayed Class dates can be changed here as needed NOTE Attendance should be checked for invalid flags if schedules are changed www iccbdaisi org FY08 User Manual January 1 2007 54 Classes Additional Instructors for the class can be assigned by clicking the ASSIGN INSTRUCTOR button The process to assign an additional instructor is the Same as assigning an instructor when adding a new class In some cases Instructors may not be instructing for the duration of the class schedule It is possib
20. the data that is entered and will display error messages as necessary for correction Data and Information System Illinois Courses Add Data and Information System Illinois Courses C Error Message www iccbdaisi org FY08 User Manual January 1 2007 34 Courses dais These errors will need to be corrected before a course can be saved successfully Once a course has been coarsen Aae saved a green success message will eee gt coe D display at the top of the screen corm aarti Data and Information System Illinois To add another course to the system please select the ADD COURSE option from the navigation menu and repeat the steps listed previously ree D Success Message LIST SEARCH COURSES The List Search feature under the Courses tab is used to look up a course and select it for editing or to add a new course Data and Information System Illinois Courses Li List All To view the List Search Courses page select the List Search option under the Courses tab in the navigation at the top of the page E List Search Option in Drop down Navigation To display all of the courses available for review and edit select List All from the Segoe sub menu S Data and Information System Illinois F List All Link www iccbdaisi org FY08 User Manual January 1 2007 35 Courses dais Searches can also be limited by selecting th
21. 00PM Cynthia Jones Mary Tue 09 00AM 12 00PM Contrary Mon 09 00AM 12 00PM Tue 05 00PM 07 00PM Thr 05 00PM 07 00PM Registered hours ABE Fall FYO7 Main Campus 07 10 2006 10 26 2006 Cit Sum Fal FYO7 St Mary s Church 06 20 2006 10 02 2006 Cynthia Jones Other Fiscal Year otal No Students Students with 7 5 Class Section No Building Start Date End Date Class Schedule Instructor s Registered hours Z View Classes Link daisi Help Logout Data and Information System Illinois http www iccb org Home Students Classes Courses Instructors Funding Administration Reporting Instructors Search Results Bio Demo Prof Development View Classe Instructor Mary Contrary AA Home 815 4797857 Work N A Email N A Fiscal Year 2007 List Current List All otal No Students Students with 7 5 Class Section No Building Start Date End Date Class Schedule Instructor s Registered hours Tue 09 00AM 12 00PM Wed 09 00AM 12 00PM Cynthia Jones Mary Mon 09 00AM 12 00PM Contrary Thr 09 00AM 12 00PM ABE Fall FYO7 Main Campus 07 10 2006 10 26 2006 1 Other fiscal Year BB Total No Students Students with 7 5 Class Section No Building Start Date End Date Class Schedule Instructor s Registered hours AA List Current Link BB Click to View Class Details daisi Help Logout Data and Information System Illinois http www iccb org Home Students Classe
22. Enrollment Enrollment Type Fixed Entry i mm dd yyyy endance information loss Class Schedules Start Date 07 10 2006 07 10 2006 07 10 2006 07 10 2006 End Date Day of Week 10 26 2006 Tuesday 10 26 2006 Thursday 10 26 2006 Monday 10 26 2006 Wednesday End Time 12 00 PM 12 00 PM 12 00 PM 12 00 PM Start Time 09 00 AM 09 00 AM 09 00 AM 09 00 AM Units of Instruction Mid term Date 12 80 8 31 2006 Instructor s ASSIGN INSTRUCTOR Employee ID Name Start Date End Date Update Delete Mary Contrary 07 10 2006 10 26 2006 Update 07 10 2006 10 26 2006 Update Delete Cynthia Jones required fields Delete http www iccb org www iccbdaisi org FY08 User Manual January 1 2007 38 Classes All classes are assigned to an approved course within the system One course can have several classes but each class is attached to only one course ADD CLASSES Classes are added by entering the appropriate data after selecting Add Class from the menu under the Classes tab Required information is identified with a red asterisk General Information Enter the start and end dates for the class If the start and end dates cross a fiscal year such as a summer class you will be prompted to select the fiscal year the class should be assigned to The class section number may include alpha characters numbers and or punctuation The class section number must be a name uniqu
23. Instructors Instructors are added to the system under the Instructors tab This area is also where lists of instructors can be viewed and instructor information can be edited ADD INSTRUCTORS To add an instructor to the system select Add Instructor from the Instructors tab The instructor information screen is divided into the following five sections Biographic Demographic Enter as much information as is available about the instructor The fields preceded by a red asterisk are required fields Some fields require text entry and some such as gender and ethnicity provide a drop down list to select from Enter the required information in the Biographic Demographic section The system will automatically check for duplicates and prompt the user at the top of the page if any are identified Once an instructor has been added to the system the sub menu will be available These are discussed later in the document under the List Search function NOTE When a drop down list is present you can either select the item with your mouse from the drop down list or type the first letter of the item into the box and the appropriate item will be inserted Data and Information System Illinois i q questions related to ICCB policy http www iccb org Data and Information System Illinois Instructors Bio Demo Biographic Demographic O WDS A Add Instructor Option in Drop down Navigation B In
24. LAND JESSICA g 9 00 0 00 0 00 0 00 0 00 0 00 9 00 0 00 0 00 YY Entry Mode and Correct Mode Radio Buttons www iccbdaisi org FY08 User Manual January 1 2007 61 Classes Generating Attendance Users have the option to generate attendance for a selected student or the entire class at one time Generating attendance allows the user to select a range of dates and generate Present P codes for all meeting days for the selected students This method of attendance entry is an option in addition to regular attendance entry which is illustrated later in this section NOTE When using attendance generation you must update attendance for all days in which the student should not have a Present code ex absences etc Entering a start date and end date and clicking on Generate will populate each of the scheduled meeting dates between those listed If All Students is selected then attendance will be generated for all students enrolled in the class If Checked Only is selected then attendance will be generated for the students that have been selected with checks in the selection boxes next to their names Attendance is generated using the following rules If students are not yet enrolled an E will be inserted on the Start Date specified If the End Date specified is equal to the end of the class the final attendance code will be a C for complete e Given or Unscheduled d
25. RS button and the entry screen will be displayed Add Hours Activity date activity type and hours attended are required pieces of information Activities can be selected by highlighting a selection on the drop list or by entering the first letter of the text description For example if you type the letter S the first activity that begins with the letter will be highlighted Type it again and the second activity that begins with the letter will be highlighted In this case typing the letter S twice will highlight Special Project Institutes Retreats Up to five activities can be entered from this screen If you need to enter more than five click on the SUBMIT button to save the changes and then select the ADD HOURS button to add enter and submit additional entries Data and Information System Illinois ses Courses Instructors Instructors Ad Bio Demo i io De Prof Development View Classes T Add Hours Button U Total Hours for Each Activity V Total Hours Attended W 6 Hr Requirement Radio Button Data and Information System Illinois Instructors Bio Demo Prof Dev Funding Administration eportin Data and Information System Illinois Instructors Add io em lt www iccbdaisi org FY08 User Manual January 1 2007 29 Instructors After the data has been submitted and updated you will be returned to t
26. To access the Add Course page select the Add Course menu option under the Courses tab in the navigation at the top of the page Data and Information System Illinois A Courses Tab Data and Information System Illinois Courses B Add Course Option in Drop down Navigation www iccbdaisi org FY08 User Manual January 1 2007 33 Courses dais When adding a new course the required pieces of information must be entered and should be identical to the information approved by the ICCB You will need to enter the course code name and description Community Colleges are also required to enter the appropriate PCS CIP ID Code for the course The Instructional Categories selected when funding was set up will be displayed Checkmarks should be entered for Instructional Categories and any Misc items that might apply NOTE As Misc items are selected instructional categories may become unavailable for selection For example selecting Job Skills will not allow VOC to be selected The system defaults the minimum units of instruction to 5 7 5 hours but the maximum must be entered The maximum should equal the largest number of instructional units one student might receive in one fiscal year through any combination of classes assigned to this course code Please see the Attendance section for additional information on units of instruction Click on the SUBMIT button to save The system will validate
27. _ select one Courses Instructors Funding Administration Reporting MI Date Changed Last Name 3 Contact Information State Illinois Zip Code Work Phone d 1 Education Employment Education Level High School Diploma x Employee Status Employment Date 12 12 2000 MM DD YYYY Yrs Exp at Date of Hire Full Time x Date Quit MM DD YYYY Type V Teacher Admin Supr Ancillary C Counselor J Paraprofessional C Volunteer Primary Teaching Area ASE x Secondary ABE m Available Day Time Teach in a Correctional Facility Yes m F Education Employment Data and Information System Illinois Home Students Clas Instructors Bio Demo Biographic Demographic SSN Last Name E j Changed Last Name Gender B Birth Date ses Courses Instructors Employee ID First Name Funding Administration Reporting Date Changed Last Name MM DD YYYY Ethnicity _ select one Contact Information Address 1 Address City State _ Illinois B Zip Code Home Phone 7 Work Phone l Education Employment Employee Status MM DD YYYY Yrs Exp at Date of Hire Admin Supr Ancillary C Counselor Primary Teaching Area _ ESL Seconda ry Teach in a Correctional Facility _ No i Date Quit Not Applicable Part Time B C Paraprofessional Vol
28. annot be used to support vocational Instruction If the funding sources are grayed out they cannot be selected Data and Information System Illinois Classes Class Detail Defa nding So Default Funding Source Assign at student placement vw 3405 State Basic _ 4815 State Performance 1 3410 State Public Assistance _ 4900 Unrestricted v 4800 Federal Basic 4910 Other Restricted l Default Funding Source www iccbdaisi org FY08 User Manual January 1 2007 42 Classes NOTE If a student receives public assistance that funding source will automatically be added as a funding option for that particular student when enrolling in a class 3410 Public Assistance funds do not need to be set up as a default funding source for the class in order to have that funding source made available for students receiving public assistance NOTE It is important to carefully follow your programs Cost Allocation Plan when establishing default funding and when assigning students to funding sources during class placement Funding assignments made within DAISI should be reflective of financial and other claims within your institution NOTE FOR COMMUNITY COLLEGE PROVIDERS One class section may be claimed in either institutional unrestricted or restricted funds but not both The 51 or greater rule will determine where it is claimed Please see the FAQ for Community College System and Adult Ed
29. asses attendance is tracked by hours attended Data and Information System Illinois Classes Class ABE Fall FY07 September 2006 Enter the hours attended each day by the student and click the SUBMIT button at the bottom of the screen to calculate totals for the student Student Generation Report This report is not yet available Data and Information System Illinois Classes Coming Soon Ill Student Generation Report Link www iccbdaisi org FY08 User Manual January 1 2007 65
30. ay codes will be inserted as defined in the administration area All other dates will be P for present Data and Information System Illinois Classes Class Details Class ABE Fall FY07 September 2006 ZZ Generating Attendance Section Attendance Student Generation Report ZZ www iccbdaisi org FY08 User Manual January 1 2007 62 Classes Attendance Grid Overview The attendance grid displays columns of information for each student in the class e Select box allows students to be selected by placing a check in the box This is used with the generate attendance feature e Student the name of the enrolled student Last name first name and the last four digits of the social security number if available are displayed Students are sorted alphabetically by last name NOTE If the student name turns red this indicates the units of instruction accrued by the student exceed the maximum units of instruction for the course to which the selected class is connected e Valid Status of the attendance data for the student it will display one of three icons Valid indicates that the entries for the student pass the test for validity Valid no calculation means that attendance has been updated but the SUBMIT button has not yet been clicked to validate the entries and update the totals Invalid means that the changes made did not pass validation and must be corrected Rolling over the
31. e specific fields to search and match on Check the boxes for oe iien course status course code course name fiscal year and or instructional categories and specify any qualifiers for the search Data and Information System Illinois For course code course name and fiscal year enter the text to include in the search in the field provided For status Cousen ee and instructional categories check the appropriate boxes to modify the search criteria Data and Information System Illinois Q ESL MASE M ABE voc Submit the search and the results will be displayed Data and Information System Illinois Courses Search List All Results will be listed with links to additional course detail provided Clicking on either link the course code or the course name will forward you to the Add Edit Details screen to allow changes to be made http www iccb org Click on the folder icon in the view G Course Code Link all classes connected to the selected H Course Name Link links you to View Course Details course l Link to View Classes Mapped to this Course Code www iccbdaisi org FY08 User Manual January 1 2007 36 Courses dais EDIT COURSES A d d E di t Details E When the search is completed a list of OE J courses that meet the search criteria will be displayed If the desired course is not listed it can be added by clicking on the Add New link Results Page 1of1
32. e to your program data Data and Information System Illinois www iccbdaisi org FY08 User Manual Welcome A Welcome Joe Smith to DAISI the Illinois Community College Board s Adult Education and Family Email jsmithi24 email org Change Password A Classes Tab Data and Information System Illinois Classes ourses structors Classes Class Details Add Class B B Add Class Option in Drop down Navigation Data and Information System Illinois Instructors Funding Administration Reporting Classes Class Details General Information Start Date mm dd yyyy End Date mm dd yyyy Class Section No i Building Main Campus oom No Default Funding Source C 2 Assign at student placement 3405 State Basic 4815 State Performance 3410 State Public Assistance 4900 Unrestricted 4800 Federal Basic 4910 Other Restricted GED IL O Yes No C General Information January 1 2007 39 Classes Each class must be assigned to an existing course Either type the course code into the area provided the system will verify that it is an existing course or use the search option to select it To search for a course click on the SEARCH button next to the Course Code field A pop window will display the available courses with a radio button next to each one Click on the appropriate radio button and then click on ASSIGN TO CLASS The pop up window will close and the value selected wi
33. g Source e Both hours and minutes for the start apes aa ect denen 3405 State Basic 4815 State Performance 3410 State Public Assistance 4900 Unrestricted and end times must be entered as ene 4910 Other Restricted GED IL Yes No Type Ata distance E Class time using GED IL 100 double digits For example use a 0 Enrollment Type Fixed Entry E zero in front of numbers 1 9 when Aane same entering hours and enter two gt m numbers for the minutes The colon will mw 7 be inserted by the system oa Use the drop down list to select AM PM The hours of instruction will be calculated for you when you tab off the end time field M Enrollment Also for fixed entry classes the system sie Data and Information System Illinois ww iccb org will calculate the mid term date and RAR EE EE Classes ISPlay it on the view edit class disp ay Ces oins eneral Information S C re n arning Class has student registered update of class schedule including start end date might cause attendance information loss e Start Date 07 10 2006 mm dd yyyy End Date 10 26 2006 mm dd yyyy Enrollment Type Fixed Entry B Class Schedules UPDATE Start Date End Date Day of Week StartTime EndTime Hrs of Instr 07 10 2006 10 26 2006 Tuesday 09 00 AM 12 00 PM 07 10 2006 10 26 2006 Thursday 09 00 AM 12 00 PM 2006 10 26 2006 Monday 09 00 AM 12 00 07 10
34. he Professional Development screen where you can review the changes Detailed information about each category can be displayed by clicking on the link provided in the Total Hours to date column To return to the Prof Development summary click the Prof Development link in the upper right View Classes You can view the classes that an instructor is assigned to from either of two places You can click on the folder icon in the View Classes column next to the instructor s name on the List Search screen daisi daisi Help Logout Data and Information System Illinois http www iccb org Home Students Classes Courses Instructors Funding Administration Reporting Instructors Ad 1 2 Search Results Bio Demo Prof Development Vi Instructor Name Contrary Mary Fiscal Year 2007 ADD HOURS Activity Total Hours to date 1 State Administrator Meetings 0 00 2 On Site Workshops 3 Regional Workshops 4 Individual and Small Group Consultations 5 Special Project Institutes Retreats 6 Annual Regional Conference 7 Meeting Facilitation Services 8 State Activities 9 National Activities International Activities 10 Local Professional Development Instructor Training 11 Action Research 12 New Teacher Orientation 13 NRS Training 14 Other Misc library web site publications video Total Hours Attended Teachers Only Met 6hr requirement yes no Notes
35. icon will display a pop up window detailing the reason why attendance is marked as invalid It may be necessary to switch to Correct Mode to update attendance and correct the invalid entry Data and Information System Illinois Classes if etail Attendance Student Generation Report Class ABE Fall FY07 September 2006 AAA AAA Attendance Grid Overview Data and Information System Illinois Classes Class Details Roster Class ABE Fall FY07 September 2006 BBB Status Icons CCC Valid Column www iccbdaisi org FY08 User Manual January 1 2007 63 Classes AH Attendance Hours number of calculated attendance hours in the selected class Casen Adee Petals _ EH Enrollment Hours number ee of calculated enrollment hours for Data and Information System Illinois JM 5 3 nd Date Generate gt A Checked Only enue AM EH ur e 23 4 5 6 7 8910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 a class For fixed entry classes if aeaiee aE foo09 5 00186 0012 4d GAJA P before midterm enrollment hours zero For fixed entry classes if after mid term enrollment hours total SEA scheduled hours for the class DDD AH EH and UI Columns Ul Units of Instruction the number of calculated enrollment hours divided by 15 Attendance Entry To begin entering attendance for a student users must use the E Classes Add tdi Oot i
36. igned to the course during the current fiscal year will be displayed first and classes that were from previous years will be displayed below You can use the List Current or List All links that are provided to refine the list of classes that are displayed on the screen Once the list of classes is displayed clicking on the link on the class section number will display general information about the class and transfer you to the Classes section of the system Information about classes will be covered in the next section of this document Data and Information System Illinois Home Students Classes Courses Course View Classes section cannot be updated due to class association with the course Instructional Categories can be added but not removed Warning Course Misc Course Code ABE 999 PCS CIP ID Code 1 7 32 0110 10 Course Name ABE Course Description Course includes basic skills such Min los Max fo 0 commu an mpu study skills and family education skills Course meets 4 days per week 3 hours per day in 16 week semesters in a fixed entry format Job Skills Citizenship Foreign GED Math Only required required if applicable N View Classes Link Data and Information System Illinois Home Students Classes Courses Cours gt Details View Classes Course Code ABE 999 Course Name ABE Min UI 0 5 Max UI 9 Instr Cat ABE ASE Fiscal Year 2007 Courses
37. in order to have the attendance and enrollment hours from it included in reporting However the system will allow you to establish the class without an instructor initially so long as you return and assign an instructor prior to running reports Data and Information System Illinois Q Unscheduled Days Data and Information System Illinois Classes Add Class Details Instructor s Instructor Names ASSIGN INSTRUCTOR R SUBMIT CANCEL R Instructors Name Field www iccbdaisi org FY08 User Manual January 1 2007 50 Classes dais There are two methods for assigning instructors You can type the name of the instructor into the space provided Typing the first letter of the last name will provide a list you can select from The other option is to click on ASSIGN INSTRUCTOR and a pop up window will be presented to allow you to search for an instructor You can select List All to display all instructors type characters in the name field and click on SEARCH to display matches or click on one of the links provided on the letters of the alphabet The results of the search will be displayed Click on the check box next to the instructor to be selected If the Instructor is assigned start and end dates other than those listed please modify the dates Click ASSIGN TEACHER to assign the instructor to the class Repeat the process to add additional instructors to a
38. l not be considered enrolled and no enrollment hours will be calculated or reported If a student is still enrolled at mid term the enrollment hours for the entire term or semester will be credited when attendance for the mid term date is entered As with open entry five consecutive absences require a student be dropped from the class If a student remains enrolled at mid term and drops the class after the mid term date he she may re enroll later in the term However if a student accumulates 5 consecutive absences and drops from the class prior to the mid term date he she is not permitted to re enroll into that same class Individualized Enrollment As within open entry classes students can enroll at any time However there is no established meeting schedule Each time a student completes a lesson with 70 or greater accuracy the actual date and number of lessons hours is entered Attendance and enrollment hours will be identical to one another and absences Unscheduled and Given Days do not apply Students can be dropped at any point in time www iccbdaisi org FY08 User Manual January 1 2007 46 Classes daisi Select the enrollment type from the drop down list provided Both fixed and open entry enrollments require a class schedule or meeting times Samome Jem tn Class Section No Data and Information System Illinois http www iccb org Classes lass Details Building Default Fundin
39. le to update the start and end dates from the Class Add Edit Details screen by clicking the Update link next to the selected instructor Enter the revised start and or end date and click SUBMIT to return to the Class Details page To remove an instructor from the class click the Delete link NOTE The delete is non recoverable so use with caution In addition to the class details being available links are provided to other Class administration features such as roster attendance and student generation report Data and Information System Illinois Home Students Classes Courses Instructors De s Roster Attendance Student Generation Report Warning Class has student registered update of class schedule including start end date might cause attendance information loss Start Date 07 10 2006 mm dd yyyy End Date 10 26 2006 mm dd yyyy Class Section No ABE Fall FYO7 Building Default Funding Source Assign at student placement 4805 Federal EL Ci C 4815 State Performance _ 4900 Unrestricted 4910 Other Restricted 3405 State Basic A 3410 State Public Assistance M 4800 Federal Basic GEDIL O yes no Enrollment Enrollment Type Fixed Entry is End Date Day of Week StartTime EndTime_ Hrs of Instr 07 10 2006 10 26 2006 Thursday 09 00 AM 12 00 PM 3 00 07 10 2006 10 26 2006 Tuesday 09 00 AM 12 00 PM 3 00 07 10 2006 10 26 2006 Wednesday 09 00 AM 12 00 PM 3 00
40. ll populate the course code field Data and Information System Illinois ctors Funding Administration Reporting Classes www iccbdaisi org FY08 User Manual D D Course Code and Search Button Data and Information System Illinois F E Radio Button Selection F Assign to Class Button January 1 2007 40 Classes Once a class has been assigned a course code the Instructional Type section will list the instructional categories that were assigned to course when it was set up These are displayed for informational purposes only they can not be changed Once the course code has been entered enter the building name by typing it into the area provided or select the building from the list provided using the SEARCH feature If a default building was selected when setting up the building list then it will auto fill in the building field when adding a new class Users have the ability to override the default building by selecting an alternative To search for a building click on the SEARCH button next to the Building field A pop window will display the available buildings with a radio button next to each one Click on the appropriate radio button and then click on ASSIGN TO CLASS The pop up window will close and the value selected will populate the building field Data and Information System Illinois Classes Courses Instructors Funding Administration eportin
41. m Illinois Classes Add Edit Details Class Detall Mary Contrary 07 10 2006 10 26 2006 Data and Information System Illinois Home Students Classes Courses Instructors Funding Administration Reporting www iccbdaisi org FY08 User Manual Classes List Search T List Search Option in Drop down Navigation Data and Information System Illinois Classes Courses Instructors Funding Administration Reporting List All U V m mm I Enrollment Type FxedEnty H i a ona W Bapor U List All Link V Criteria Selection Checkbox W Criteria Value January 1 2007 52 Classes daisi Select the search criteria and enter the search values When finished click Data and Information System Illinois Home Students Classes Courses Instructors Funding Administration Reporting the SEARCH button to view the list of es ee X l as Y classes matching the search criteria Each class is listed with summary information and quick links to areas of the existing class A A link on the class section number is a provided for each class that is listed A in the results Clicking on the link will display the details for the class and allow the data to be changed or X Class Section No Link modified Y Roster Icon Z Stud Gen Report Icon Also note there are icons for roster AA Attendance Icon attendance and Student Generation Report displayed f
42. or each class Clicking on any of the icons will take you to the area that displays the information it references EDIT CLASSES Add Edit Details Clicking on a link to a class will take you to the Add Edit Details screen Classes can be edited after originally entered aenn nt igen with several exceptions Data and Information System Illinois Classes Add Edi Class Details Roster Attendance Student Generation Report After default funding has been established additional funding sources may still be added if they are available for use by the class given limitations StartDate EndDate DayofWeek Start Time EndTime Hrs of Instr 07 10 2006 10 26 2006 Thursday 09 00 AM 12 00 PM 3 00 described earlier in this section nopo someone mesay saad imom 200 07 10 2006 10 26 2006 W 09 00 AM 12 00 PM 3 00 07 10 2006 10 26 2006 M 09 00 AM 12 00 PM 3 00 However default funding sources cannot be removed if students have been enrolled and funding has been OTE MN NR O assigned to these students yi ones 07 10 2006 10 26 2006 Update a ontrary 07 10 2006 10 26 2006 Update Delete www iccbdaisi org FY08 User Manual January 1 2007 53 Classes dais If additional funding sources are desired check the default funding source on the Edit Class screen and submit changes The newly selected funding source will appear in the available fund source options for student enrollment To update an enrolled student
43. s Courses Instructors Funding Administration Reporting Classes E i Search Results Class Details Roster Attendance Student Generation Report General Information Warning Class has student registered update of class schedule including start end date might cause attendance information loss Start Date 07 10 2006 mm dd yyyy End Date 10 26 2006 mm dd yyyy Class Section No ABE Fall FY07 Course Code ABE 999 Building Main Campus SEARCH Room No Default Funding Source Instructional Type C Assign at student placement M 3405 State Basic M 3410 State Public Assistance 2 Unrestricted M 4800 Federal Basic Federal EL Civics State Performance Other Restricted GEDIL O yes no Enrollment Enrollment Type Fixed Entry i Class Schedules Start Date End Date Day of Week StartTime End Time 07 10 2006 10 26 2006 Tuesday 09 00 AM 12 00 PM 07 10 2006 10 26 2006 Thursday 09 00 AM 12 00 PM 07 10 2006 10 26 2006 Monday 09 00 AM 12 00 PM 07 10 2006 10 26 2006 Wednesday 09 00 AM 12 00 PM Units of Instruction 12 80 Mid term Date 8 31 2006 Instructor s ASSIGN INSTRUCTOR Employee ID Name Start Date End Date Update Delete Mary Contrary 07 10 2006 10 26 2006 Update Delete Cynthia Jones 07 10 2006 10 26 2006 Update Delete required fields http www iccb org www iccbdaisi org FY08 User Manual January 1 2007 31 Instructors SET DEFAULTS
44. structors Sub Menu C Indicates Required Field www iccbdaisi org FY08 User Manual January 1 2007 21 Instructors dais NOTE If an instructor is working for multiple programs the instructor must have a separate record for each instructors program Within one program the system compares SSN Last Name and Birth First Name Data and Information System Illinois http www iccb org Home Students Classes Courses Instructors Funding Administration Reporting Date Changed Last Name Date for possible duplicate accounts If eure any Sama any suspected duplicates are found a i message is displayed conte Co tet ee OD Education Employment Education Level iz Employee Status NOTE Fields that have formatted data yt it 5 a nt 5 aer such as Social Security Number 000 00 cast Tenn 0000 do not require you to enter the separators Key in only the numbers To erase the data and make a change to e an entry highlight the existing data and then press the delete key rainer Contact Information EEE Enter the address information as a available The default value for the state is Illinois Other fields can have default aan values set for your individual program a E instructor defaults will be described later in this document pa a oe a E Mobile Phone MM DD YYYY Ethnicity _ select one
45. t the entry mode by clicking on the radio button next to either Meeting Days or Calendar Days Meeting Days mode will display only the days on which the class actually meets whereas Calendar Days mode will display all of the days of the month with the days when the class does not meet grayed out Use the Refresh button to update the screen display based on the options selected The Entry vs Correct selection for data entry determines whether validation is done during entry Select Entry Mode when entering attendance normally Validation is performed in this mode and it should be the default method chosen Select Correct Mode to turn off attendance validation This will allow you to go back and correct invalid attendance entries Toggle back to Entry Mode when the corrections are completed and click the Recalculate button to validate attendance adjustments Data and Information System Illinois Classes if etail Attendance Student Generation Report WW http www iccb org WW Month view and All Semester Radio Buttons Data and Information System Illinois Classes XX f apo 45 00114 007 60 SE to J 3 00 0 00 0 00 LUNA ABDELLAH 44 9 00 0 00 0 00 http www iccb org XX Meeting Days and Calendar Days Radio Buttons Data and Information System Illinois Classes A YY 114 00 7 60 0 0 00 0 00 ABDELLAH YOUSFI ACKER
46. the search criteria to include the field in the search and enter the data to use in the text field or select a value from a drop down menu A partial search can be done on last name or first name by entering the first letter s of the name For example checking the first name box and typing the letter T then clicking on SEARCH will display all instructors with a first name beginning with T It is important to note that searches are inclusive Selecting last name and a birth date range requires the instructor match on last name AND on the birth date range to be listed in the search results Once the results are displayed links to any instructors that meet the criteria are provided Data and Information System Illinois Instructors Search List All Ad Home Phone Active View Classes Delete trary Mar on xxx xx 9999 Teacher Yes Delete Data and Information System Illinois Instructors Search List All Add New N Search Results www iccbdaisi org FY08 User Manual January 1 2007 26 Instructors dais EDIT INSTRUCTORS Add Edit Details eee Click the link on the instructor s name tO errs O display the Add Edit Details screen Please note the instructor sub menu is available from the Add Edit Details page The information displayed for the instructor is the same information that was entered for the Add New Instructor screen It
47. tion System Illinois Classes Class Details k GED IL Yes Radio Button www iccbdaisi org FY08 User Manual January 1 2007 44 Classes dais Hybrid class time using GED IL may be less than 100 The enrollment type can be either open or fixed entry Two options for attendance will be present if a hybrid class is selected Since the class meets on a regular schedule attendance will be required for each meeting day In addition an area will be available to enter at a distance hours spent outside of regular class meeting schedule Enrollment There are three types of enrollment to select from open entry fixed entry and individualized enrollment Data and Information System Illinois Classes Class Details Open Entry For open entry classes students can enroll drop and re enroll any time during a semester or fiscal year All of the attendance hours enrollment hours contact and units roll up into one total for the class Students must be dropped after five consecutive absences L Enrollment Type Drop down Menu www iccbdaisi org FY08 User Manual January 1 2007 45 Classes Fixed Entry In fixed entry classes students must enroll in the class by the 3rd scheduled day of the class A mid term date is established for a fixed entry class during class set up based on the start and end dates of the class If a student drops prior to the mid term he she wil
48. tor s information is successfully saved Data and Information System Illinois You will need to print the information and give it to the instructor Click SUBMIT to save the information www iccbdaisi org FY08 User Manual January 1 2007 24 Instructors dais Submission Errors NOTE If the information entered for an instructor is not valid or is incomplete an error message will be displayed in red type near the top of the screen Any error messages displayed must be resolved before the instructor s information can be saved successfully Data and Information System Illinois Instructors l Error Message LIST SEARCH INSTRUCTORS Instructor information can be edited and reviewed under the Instructors tab by selecting the List Search option from the menu NOTE There is a sub menu available on this screen under the heading Hover e over the option to display the link Se ee TA eH List All displays all instructors without regard for search criteria Add New brings up a new instructor entry screen This is the same screen displayed under the Add New function previou sly discussed J List Search Option in Drop down Navigation K Add New Link L List All Link www iccbdaisi org FY08 User Manual January 1 2007 25 Instructors Search allows you to enter specific data to use in a search Click on the box in front of
49. ucation Funding Issues on the ICCB web site for further information For further information on class funding please see Section 5 5 of the AEFL Provider Manual and the Cost Allocation Presentation currently available through the ICCB web site www iccbdaisi org FY08 User Manual January 1 2007 dais 43 Classes Select yes no in response to the GED IL question this information is used for tracking purposes when a class uses the GED Illinois online program Classes may use GED IL either 100 of the time or as a component within an existing class Attendance hours must be tracked differently depending on the type of GED IL class If you click No on this option no other entries are required Clicking on Yes displays other selection boxes that must be completed There are three choices for type ata distance supplemental and hybrid Ata distance class time using GED IL must be 100 The enrollment type for this class should be Individualized Enrollment When entering attendance 1 hour should be entered for each lesson completed with 70 or greater accuracy Supplemental class time using GED IL may be less than 100 as it is simply a piece of an existing GED class The enrollment type can be either open or fixed entry Attendance will be entered exactly as a regularly scheduled class Data and Information System Illinois Classes Class Detail J GED IL No Radio Button Data and Informa
50. uctors must complete a New Teacher Orientation within six months of his or her hire date 3 Please see section 9 2 of the AEFL Provider Manual for additional professional development requirements Data and Information System Illinois Instructors Ac P Bio Demo Prof Development View Classes Q ec R P Search Results Button Q Instructors Add Edit Details Sub Menu R Successful Update Message Data and Information System Illinois Instructors atai Prof Development lt _ lt lt lt _ ii S Instructor successfully updated Biographic Demographic er Admin Supr Ancillary C Coun ounselor C Paraprofessional Volunteer imary Teaching Area _ ABE B Secondary _ ASE i Available Day Time Teach in a Correctional Facility _No HJ Date Quit MM DD YYYY S Prof Development Link www iccbdaisi org FY08 User Manual January 1 2007 28 Instructors Clicking on the Prof Development link from the Instructor submenu will display the screen on the right Each of the professional development activities available are listed for review The total hours for each activity are listed along with an overall total If the instructor is a teacher who has met the six hour requirement the YES radio button near the bottom of the screen will be automatically marked by the system To add additional hours for an instructor click on the ADD HOU
51. unteer Available Day Time MM DD YYYY NRS Trainer BEST Plus Trained G Custom Fields www iccbdaisi org FY08 User Manual January 1 2007 23 Instructors Site Access Select the appropriate status and issue site access as needed The level of site access granted will control how much the instructor can edit change Data and Information System Illinois Instructors Biographic Demographic information within the site e No Access prevents instructors from having an account within the DAIS system for the program Instructor Enter Attendance allows the instructor to view student data for his her classes and to enter student attendance information 5 See accel elec If this option is selected a unique email address will be required before the instructor s information can be H Status saved Instructor View Only grants the instructor an account with view only access to his her class data including roster and attendance views If this option is selected a unique email address will be required before the instructor s information can be saved Check Send Email to send the instructor an email with login and password information An email will only be sent metuo i O if an email address is available If no email address is provided or if the Send Email box is not checked the login and password information will be displayed on the screen once the instruc

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