Alagus Print Admin User Manual
Contents
1. LOGUS enjoy the printware Alagus Print Admin 4 0 build 1923 Rule Like Never Before User s Guide COPYRIGHT O 2007 Alagus Software Company All rights reserved All Alagus products are trademarks or registered trademarks of Alagus Software Company Other brand and product names are trademarks or registered trademarks of their respective holders Alagus may have patents and or pending patent applications covering subject matter in this document The furnishing of this document does not give you any license to these patents Fourth Edition December 2007 1 2 3 4 O 6 T 8 Alagus Print Admin User s Guide Table of Contents UOC IN r N N E N NN 3 1 1 VETVE ai aio 3 te Whouses Alagus PUAtAdMIMi ra 3 1 3 FSA SN EAN A ANA NCAA 4 1 4 What s new in Alagus Print Admin 4 0 oncccccccnncnncccccnnconnncononcnnnnnononcnnnononannnnnnnnnnnnnnononannannos 4 A o o e 4 System requirements rss llista 5 3 1 Marawaro Tequire menisco caia 5 32 SONWate requirements tional neconaadiathastsuadsueadnesemeendediaatadeten 6 cl PA cu saated E R 6 4 1 Sener IS CaN AON sustos blca scotland 6 42 Consolelnstal MOM cursos rosana 6 Using Alagus Print Adin Srv csi triada 6 5 1 Starntup Account con QUO issrica siii 7 5 2 Database Maintenance issued a 8 Using Alagus Print Admin Console memecinasi aa a Taai 8 6 1 Stann APAGONES OLS idad 8 62 CONTIGUPAUIOM WIZAIG ascii dci 9 6 3 Intertace ANG NAVIGAT2. using shared directory 5 Using Alagus Print Admin Server The server part APAServer represents the core of Alagus Print Admin Its main purposes are communication with the network printers control of the printer queues processing and storage in database of the received information and serving the console requests When APAServer is started the icon appears on the taskbar on the right The available actions using this icon are as follows e Run APAConsole Starts APAConsole on the APAServer computer e Disconnect All Disconnects all started APAConsole s and terminates all sessions to the APAServer Alagus Print Admin User s Guide e Shut Down APAServer Stops the APAServer 5 1 Startup account configurator The APAS Configurator is a tool for easier setting of the APAServer startup account It has 4 different modes depending on the accesses to the printers and print spooler folders 1 If you choose to run it as Application the APAServer is started automatically when computer is started The permissions inherit the rights of the account that had been logged in When the account is logged off APAServer stops 2 If you choose to run it as SYSTEM service account the APAServer will be started automatically but it will be able to manipulate only local installed printers This mode is advisable if you only one print server and APAServer is installed on it 3 If you choose to run it as APAServer account the APAServer
3. 8 Editing Forms Style It is possible to change the form style according to your taste There are six styles Classic Mac OS Deep Blue XP Style Protein and Blue Glass To change the Form Style choose View gt Form Style gt desired style 29 Alagus Print Admin User s Guide 6 9 Short keys The Alagus Print Admin Console s corresponding short keys are Shortkey Function _ _ _ C Ctrl Alt T Print Test Page Ctrl D Ctrl T onnect via Telnet Del CancelDocument_ 30 Alagus Print Admin User s Guide 7 Troubleshooting problems and FAQ If you have any difficulties when working with Alagus Print Admin please refer to the official web page www Alagus com For Troubleshooting problems please visit http www alagus com troubleshooting For Frequently Asked Questions FAQ please visit http www alagus com fag All online information is not included in the User s guide because it is being permanently updated and expanded 7 1 Electronic Updates Updating Alagus Print Admin 4 0 is done online using a special option You just have to choose Check for Updates from the Help Menu in APAConsole This way you will be notified if there are some new updates for downloading If there are available updates for the APAServer they must be downloaded from an APAConsole running on the computer with APAServer Updates may include APAServer and APAConsole patches as well as help files and doc files 7 2 Alagus Direct N
4. Description Administrative Departament OFF line printer s Username Jhonson Print Servers Users Watched Total 316 User s with print quota 293 User s over print quota 2 Print Priority Note 4 document in the print queue from user which has the i JDavis highest priority will be printed first ADASeryer iL SDuncan i FEdwards Print Rules AJhonson l l dl Sal Inherit Group Rules Definitions Estimated time Eo ales printer reconnect 28 min Gi Production ti Support 4 Research Note When Accept Print Rules is checked all print rules created in the Gi Development Print Rules section will be applied to the selected user or user group Gi Finance gf Printer connection re 4 Be Printer connection fa E P APAConsole connected E APACONsole connected Mn _ Console sessionisi 1 Accept printer rules Do not accept printer rules Server status Started Last Events Event Details Owner Alagus Print Admin Server From 9 1 2006 9 31 07 AM Description APACIent was connected to the 4P45erver C Show only users who have exceeded their limit Selected Group All Printers Total pages 232 236 pages printed today Figure 11 Users and Groups General Tab 22 Alagus Print Admin User s Guide 6 5 1 Manage User Groups Alagus Print Admin allows you to create custom groups of users That way you can group your users depending on a criterion department floor etc This grouping facilitate
5. extension 20 Alagus Print Admin User s Guide e If the title of the document contains a keyword DO WHAT contains two fields Action and Notifications In the Action you can set the action that you want Alagus Print Admin Server to perform when a rule condition is executed The options are five Do nothing Pause Delete automatically Save to a directory or Copy to another printer In case you choose Copy to the new destination printer MUST be the same or identical as the printer on which the rule has been activated The directory where the document is going to be saved MUST exist physically on the computer where APAServer is running In the field Notifications you can choose what notifications have to be sent and to whom There are three options e Send a pop up message to the user the user that triggered the rule receives a message e Send a pop up to a pop up is sent to a chosen computer e Send e mail to an e mail is sent to a chosen e mail destination The text that is going to be sent as a pop up or an e mail message is defined in the Message body field You can use two or more combined rules For example you can automatically move a document from one printer to another by some criteria The same criteria may activate another rule and delete the document The two rules will be executed 6 4 9 Paper Cost The Paper Cost module is used to set the cost for printed page depending on the paper format and actu
6. is the interface of the sever part It can be stated on any computer from the local network APAServer processes all the tasks assigned from APAConsole Using this client server mechanism the system administrator or other authorized personnel can manipulate the network printers from any computer in the local network 1 2 Who uses Alagus Print Admin Alagus Print Admin 4 0 is suitable for medium and large companies schools security organizations and to all those who would like to control closely the printing process and reduce all expenses related to printing Here are some examples where our product is being used most efficiently Education organizations Alagus Print Admin 4 0 is being used at many well known prestigious universities high schools secondary schools and school boards As we know students use a lot of paper whether they print out multiple drafts of research papers or surf the web Alagus Print Admin 4 0 enables academic personnel to eliminate print waste It can be used in a pay what you print scheme or students can be granted a limited amount of pages each semester month or week Some organizations allow students to print as much as they want and just add the cost to their tuition bill Government Military Intelligence Alagus Print Admin 4 0 is used by some government agencies worldwide for allocating and tracking departmental printing costs as well as for ensuring print security Attorneys Law firms Attorneys are well kn
7. weekly and monthly The maximum number for printed pages per period is 999 For the currency quota there is no such limit e Actions e Inthe Action sub tab you can define what Alagus Print Admin Server must do when the print quota is exceeded You also choose what notifications to be sent e In the first section When the Quota is Exceeded do what action field you choose one of the following Nothing The print document will be printed Pause print document The print document will be paused automatically Delete print document automatically document will be deleted automatically e In the second section When the Quota is Exceeded do what notification field you can choose a combination from four options Notify the user who is printing The user will receive pop up notification message for the exceeded quota Send notification message to A chosen computer will receive the notification Send notification e mail to The notification message will be sent to an e mail Notify the user when of the print quota was used The user will receive pop up notification message when he exceeds certain percent of the quota e Inthe section Print Quota Exceeded Notification Message you can choose what notification to be sent to a user who has exceeded his quota In the message you can use several code letters to input personal information U displays the name of the user P displays the Printer name 0 displays how much
8. 11 This tab includes three sections e Information Group name The name of the parent group Print Quota The state of the quota exceeded or not exceeded Full name Full name of the user Description User description Username Login name e Print Priority Track bar to set the priority of the user Minimum value is O the default value and maximum value is 9 A document from user with the highest priority will be printed first When Inherit Group Priority option is checked the user inherits his group priority e Print Rules Here you choose if the user or user group will follow the rules that have been set in Print Rules module Accept printer rules Do not accept printer rules When Accept Print Rules is checked all print rules created in the Print Rules module will be applied to the selected user or user group When Inherit Group Rules Definitions option is checked the user inherits his group accepted setting 23 6 5 4 Print Quota The option for setting print quotas for users and user groups is one of the most useful and important features in Alagus Print Admin 4 0 When you define the quotas you choose type period method way of calculating manual quota reset inheriting etc e Quota In the Quota sub tab you can set how many pages a certain user may print for a certain period The second option is to set the quota in currency and the user will be allowed to print until he reaches it The print quotas can be daily
9. 2 GHz or higher recommended Memory 256 MB of RAM 512 MB or more recommended CD ROM Install disk space about 30 MB Alagus Print Admin User s Guide e For Alagus Print Admin Console Intel Pentium III class system 500 MHz or compatible Pentium 1 GHz or higher recommended Memory 256 MB of RAM 512 MB or more recommended 3 2 Software requirements e Alagus Print Admin Server Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Advanced Server Microsoft Windows Server 2003 Standard Enterprise Small Business Microsoft Windows XP Professional Administrative user rights e Alagus Print Admin Console Microsoft Windows 95 98 ME NT 2000 2003 XP DCOM Support only for Microsoft Windows 95 4 Installation 4 1 Server installation Login with administrative rights Run apacs4 exe Follow the installation instructions that appear on the screen After copying the program files the program group is created and the installation is complete AIN 4 2 Console installation To install APAConsole you just run the apac4setup exe file which automatically does all installations and creates Icon group and shortcuts You can run APAConsole without installing In this case there are two ways 1 Copy APAC EXE MIDAS DLL APAC SUI APAC CHM and QTINTF70 DLL to target computer and start APAC EXE from this computer 2 Start APAC EXE from the computer where the console and server parts are installed via local network
10. AS iaa 31 A A ee gee ee 32 Alagus Print Admin User s Guide 1 Introduction 1 1 Overview Alagus Print Admin 4 0 is a complex software system for managing the entire print process in your During the last few years Alagus organization This product is the ultimate print ruling SOftware Co has proven as one of the solution which means no less then satisfying all leaders in developing print control possible requirements of the print control software software Our concept is to provide maximum services for a competitive Alagus Print Admin 4 0 offers you many solutions price Hundreds of clients all over the in one product world prove this to be successful e Print Audit Audits the customers print activities and devices Print Quota Limits printing by setting print quota for one user and a group of users Printer amp Printing Management Full management of the printers and print documents Print Monitoring Track control and observation of the events in the print process Printing Analysis Statistics and reports on the actual print activity of the users and the printers Alagus Print Admin 4 0 is a server based application which allows system administrators to manage print process centrally The server part named Alagus Print Admin Server APAServer performs all necessary operations to manage the print process and everything connected with it The client part named Alagus Print Admin Console APAConsole
11. Alagus Print Admin User s Guide Print Queue Print Device Print Activity Statistics Search Print Rules Par gt Daily Monthly Yearly 031 2006 WPRINTSRHPSO00 2 nd 140 pages printed 4 th 160 pages printed wh ah Selected Printer PRINTS HPSOOo Total pages 708 Total cost 23 67 Figure 5 Print Activity In the Navigator you can choose one printer or a group of printers or all of them If you have chosen a group of printers or All Printers an additional column named SUMMARY will appear Show Summary option is presented at the bottom left of the sub tab with a checkbox If its checked the Summary is presented in the chart If the chart is for more than one printer on the right will appear LEGEND in which every printer is shown with deferent color At the bottom in the toolbar you can see the summary of all printed pages and their cost With the buttons Prev and Next you can change the chosen view Day Month or Year Use Print button to print the chart To save the chart as image click Save button To print the chart click Print button 6 4 6 Statistics To show the module click Statistics tab from the Main workspace 17 Alagus Print Admin User s Guide Printers Frink Activity Statistics Search Print Rules Paper Costs Cross Skatistics 4 Pages User Name 4 All Groups a ele 24 MSvenson PR ti 1 OStone 1 LAadame 1 DBauzer 4 Administration G
12. ION aii dl di ria 10 6 3 1 A A A ONO 10 6 3 2 Mal WOODS 11 6 3 3 SAUS MONO aaa 11 6 4 Printers amp Groups general tab oooonccnccccconconccononncnnnnonannnnnnonancnnnnnnonnnnnnnnnnnnnnnnnonnnnnnnnnnnancoss 12 6 4 1 Manage Printer GrOUPS oooccnccccconncnncccnoncnncnnnnancnnnononancnononnnnnnnnnnnnnrnnnnnrnnnrnnnnrnnnnrnnnnnnanens 12 6 4 2 Manages Preis 13 6 4 3 Manage Docume Surcos daa dict 14 6 4 4 Manage Print Devices ideas a AA 15 6 4 5 A AA o O seine cnt on aa an ean eadeemnennocmuaamecne ua deaniee 16 6 4 6 e ee ee ee eee ee ey ee 17 6 4 7 O o q ese ake once set se Sea aes ete eae 18 6 4 8 A aac ote ae te eee ec me eee 19 6 4 9 A e renee ee re ener eey ae 21 65 User Groups General Tai da 22 6 5 1 Manage User Gros da ds 23 6 5 2 Manage Us al o dl dl 23 6 5 3 SA A pale AA once ouieonnses vain 23 6 5 4 o A eee eee 24 6 5 5 PTL PAGUNILY serans naie E a terse lalouantied cerdashedsa vente 25 6 5 6 SEALS CS a a Stra datatinabsa si haa a ashen E Geleatieet 25 6 5 7 e 25 6 6 EVENT VIE WE ad 25 A A rer ee ree 26 6 7 1 Alagus Print Admin Console OptiONS ccccccccconncccnncccccnnoonncnnnnnnnononncnnnnnnnononannennnnnnnnnnnnns 26 6 7 2 Alagus Print Admin Server ODIONS errante danedsnesovsendiavtsoss eionensueeieeseies 28 69 Editing FORMS licor een loess t aa 29 69 ROMO KEY Seras id 30 Troubleshooting problems and FA 31 7 1 Electronic UDS dd e e O 31 Le Alagus Drect NO WS crisi tardado 31 ko Magus PAN
13. Printer s 12 Alagus Print Admin User s Guide 6 4 2 Manage Printers Using Navigator panel you can choose between group of printers or All Printers In both cases on the right side of workspace are shown the printers and different kind of printer related information such as the status of the printer location driver used port etc Available columns are Printer Name Status Device Display Queue Port Driver Location and Comment The information represented by these columns is e Printer Name e Look Up Status The current status of the printer such as Ready Paused Stopped Off Line Warning Down e Device Display The message on the display LCD or other kind of display of the printer e Queue Number of documents in the queue of the printer e Port The port name being used by the printer e Driver The name of the driver program used to operate the printer e Location Manually written information by the administrator of the local network about the location of the printer e Comment Manually written comment by the administrator of the local network Alagus Print Admin Console offers you several ways to manipulate individual printer and manage the currently printed documents You can specify which printer to be monitored or managed you can pause resume a printer move print document from one printer to another cancel printing a document view printer properties etc Every operation may be executed in four wa
14. al printer or printer group The cost may apply to a printer group as well as to a single printer By default every printer inherits the costs that were set for its group On the other hand every group inherits the cost which is set for all printers You can set different cost for every paper format and color black and white There is an option for duplex print cost given with percentage increase This percentage is fixed for all printers and groups Printers Print Activity Statistics Search Print Rules Paper Costs Set the Paper Costs to Public Paper Format Paper Size Grayscale Color B Letter a 172 by 11 nches 0 03 0 06 E Legal 8 172 by 14 inches 0 03 0 06 B Ad Sheet 210 by 297 milimeters 0 03 0 06 E Letter Small a 172 by 11anches 0 03 0 06 B Tabloid 11 by 7 inches 0 03 0 06 3u 3 cat paper cos B E secutive E A3 sheet Paper Format 44 small sheet 44 small g B AG dhe Paper Size 210 by 29 millimeters B Ba sheet Grayscale Color f B BS sheet 3 Folio B Quarto B Unassign Unassignes n Note 81 2 by 11 inches B 9 Envelope 3 77D by 8 7 Bunchez B 10 Envelope 4178 by 9 1 2 inches E 411 Envelope 4172 bp 10 3 8 Inchez Don t Use Custom Costs Fae ALILI Increase the cost for double sided printing with pl inl Figure 10 Paper Formats and Cost 21 Alagus Print Admin User s Guide To show the module click Paper Cost tab from the Main workspace To edit paper cost doubl
15. all the used printers print servers the print quotas and all the events that concern the printing process It also has sub slide panels o Printers current status of all the printers o Watched Total o Currently used printer s o Idle printers s o Off line printer s o Print Servers current status of all print servers o Watched Total o Accessible spool folder s 11 Alagus Print Admin User s Guide o Inaccessible spool folders o Users current status of all the users o Watched Total o User s with print quota o User s over print quota o APAServer current status of APAServer o Console session s o Estimated time to printer reconnect o Server status o Last Events Last registered events concerning the print process and the work of Alagus Print Admin Server When an event in the Event Details field is chosen the module shows short description of that event It contains Owner Date and Time and Description Status Monitor has three possible positions visible invisible and minimized 6 4 Printers amp Groups general tab 6 4 1 Manage Printer Groups Alagus Print Admin allows you to create custom groups of printers This way you can group your printers using specific criteria such as departments print servers type of printers etc When started Alagus Print Admin Server scans for local printers and automatically adds them to the group Server Local Printer s The group cannot be renamed and you can t ad
16. ctory integration e Longer trial period 45 days e Flexible choice between the tree modes editions of Alagus Print Admin 4 0 depending on their price and features e APAS Configurator tool for easier setting of the APAServer startup account 2 Editions In order to satisfy different types of clients Alagus Print Admin 4 0 is divided into several modes Professional Standard and Light Alagus Print Admin User s Guide Alagus Print Admin Editions Features Light Standard Pro Printer Management Pause Resume Cancel All Documents e Printer Environments Read Write Unlimited Printer Count E Document Management Pause Resume Restart Cancel Set Priority y We Copy Cut Paste ed e Save Load Preview We Statistics 8 Reports Module Generate Print Y Export Search by keyword Module Search Print Export e e Users Groups Management Print Activity Module Quotas Notifications e y e Set Priority e y Print Rules Module e View Events Module e e Paper Formats and Cost Module ed e P e Configuration Wizard dl e Unlimited printer count for one print server 3 System requirements 3 1 Hardware requirements The hardware requirements depend on the number of printers and the print activity However there are some advisable parameters e Common TCP IP network printers for full program functionality e For Alagus Print Admin Server Intel Pentium lll class system 1 GHz or compatible Pentium
17. d printers to it manually If there are network printers not listed in Navigator you can manually add them to a group Furthermore you can remove printers from the custom defined groups delete printers or groups of printers or move printers from one group to another All of these commands can be executed in three ways e using context menu by right click with the mouse or drag and drop the printer e using Toolbar e using the Main menu of Alagus Print Admin Console the corresponding short keys are described in Section 6 9 If you want to use the context menu click the right mouse button on the printer or group of printers that you intend to manipulate The context menu will appear Using Toolbar you must use the following buttons e Add printer to selected group The dialog box Connect to Printer will appear Select the printer and press OK e Add create group of printers Ef e Remove group of printers Es e Rename group of printers x The third method as mentioned above is to use menus First you must select desired printer group of printers or All Printers from Navigator or from right side panel of workspace Click on the following menu e Add printer to selected group Group gt Add Printer e Add create group of printers Group gt Create Printer Group e Remove group of printers Group gt Delete Printer Group e Rename group of printers Group gt Rename Printer Group e Paste printer Group gt Paste
18. e click on a chosen paper format use context menu when right click or use Edit button at the bottom of the panel The price for the black white and color pages is set in the Grayscale and Color edit boxes The currency format used is automatically set to be the same as the one that is used in the Regional Settings of MS Windows These Regional Settings must be the same for the computer where APAServer is running and the one that APAConsole is started An option Apply Cost for All Paper Formats is provided NOTE The change of the price does not change the calculated cost of the already printed pages 6 5 Users amp Groups General Tab Users amp Groups is a main Part of Alagus Print Admin Console through which you can manipulate user groups and users The General Print Quota Print Activity Statistics and Search modules are parts of Users amp Groups general tab A Alagus Print Admin Console 39 day s remaining in trial EE Bx Document Printer Group View Tools Trial Mode Help at TIE Printers amp Groups Users amp Groups o o i Alagus Direct News E Glacus Status Monitor Information Watched Total 4 PR Group name Administration Currently used printeris ti Administration Print quota Mot exceeded DBroawn fh J5mith iL FMonroe i GHatfield fi SHilton iL EBush i Phonson C Inherit Group Priority A e Min priority J Max priority HChipman Full name Adam Jhonson E ai
19. e from the context menu Using Toolbar Select the document and click B Load from a file Using menu Select the printer and click Printer gt Load Document from a file e To copy cut a document Using context menu Right click on the document and select Copy Cut from the context menu 14 Alagus Print Admin User s Guide Using Toolbar Select the document and click Ea de Copy Cut Using menu Select the document and click Documents gt Copy Cut Using drag and drop Click on a document drag it to the chosen printer and drop it e To paste a document Using context menu Right click on the printer and select Paste from the context menu Using Toolbar Select the printer and click A Paste Using menu Select the printer and click Printer gt Paste Document e To increase decrease priority Using context menu Right click on the printer and select Increase Priority Decrease Priority from the context menu Using Toolbar Select the Document and click E Increase Priority Decrease Priority Using menu Select the printer and click Documents gt Increase Priority Decrease Priority e To preview document Using context menu Right click on the document and select Preview from the context menu Using Toolbar Select the document and click p Preview The Preview option is available when the print spool files are in EMF or PostScript format To generate preview from the PostScript files you will need
20. e print spool directory for every printer must be entered manually e o cancel printing all documents 13 Alagus Print Admin User s Guide Using context menu Right click on the chosen printer and then click Cancel All Documents from the context menu Using Toolbar Click Using Main menu Click Printer gt Cancel All Documents e To show Printer properties dialog box Print server properties dialog box Using context menu Right click on the chosen printer and then click Open Printer Printer Properties Print Server Properties from the context menu Using Toolbar Click 3 Using Main menu Click Printer gt Properties Printer gt Print Server Properties e To Move aprinter from a group to another Using context menu Right click on the chosen printer and then click Cut Printer s from the context menu Right click on a printer group and choose Paste Printer s Using Toolbar des EE Using Main menu Click Printer gt Cut Printer s then choose target group and then choose Printer gt Paste Printer s Drag and drop the desired printer from a group to another one 6 4 3 Manage Documents To manage a document select it from the main workplace while a printer is chosen from the Navigator Main workspace supplies information about the printer queue and documents document name user name computer name number of the pages per document used color for printing number of copies etc To learn how to show o
21. ews Alagus Direct News is used to obtain and be aware of all news new services and products of Alagus Co You can subscribe for receiving the news by email or just be informed online You can use RSS feeds Really Simple Syndication This is an XML based format for sharing and distributing Web content such as news headlines Using an RSS reader you can view data feeds from various news sources such as Alagus com including headlines summaries links to new features etc 7 3 Alagus Print Adviser At Alagus Co web page htip adviser alagus com you can find wide and useful information about printing and printers in general The Print Adviser offers you the following sections Printers and Printing Description of the printer types consumables options etc Printer Languages The languages printers work with and standards for them Network Printing The printer as part of the network environment standards Choose a Printer Third party web pages with useful information when choosing a printer Printer Drivers Description of print drivers Print Control Software Description and use of Print Control Software Reasons to use it and how to choose it Choose a print control software List of competitive products of Alagus Print Admin 4 0 e Troubleshooting Printer Problems List of most frequent problems with printers and how to solve them e Advanced Printer Information Variable information about print se
22. f the current Month Week or Day Manual reset of print quota Last manual reset date time Not Reset Note With Reset button you set the Print Quota printed pages or cost to O How to apply the Print Quota Apply the Print Quota to all printers O Apply the Print Quota to selected printer s WPRHSHP5O00 4 MPRHAHPSTOO w 24 Alagus Print Admin User s Guide e Advanced In the Advanced sub tab there are three sections which concern additional print quota How to calculate and check if the print document exceeds the Print Quota There are two possible ways to do that Calculate the number of every printed document using a period of 30 7 or 1 day before the document was printed 1 Calculate the number of every printed document using the beginning of the current Month Week or Day 2 Manual reset of Print Quota When reset option is used the user or a group s currently printed page count is set to 0 If the quota is defined in currency with reset you set it to the max value which has been chosen in Quota sub tab How to apply the Print Quota which printers will be affected by the print quota Apply the Print Quota to all printers If Apply the Print Quota to selected printer s is checked all the unmentioned in the list printers may print without limit 6 5 5 Print Activity Working with Print Activity sub tab from Users amp Groups general tab is similar to the Print Activity sub tab from the Printe
23. ges shows the General Information Environments Ask for More languages PJL PCL PS etc anane DESCRIPTION supported by the printer LANG A age protection configuration Net work card Detailed PAGES A Ee The page protection feature information about the network card of COPIES reserves a block of printer memory to prevent printer the printer model serial number PAPER rie EA a ORIENTATION Status MAC address MFG ID etc MANUALFEED AUTO formatting very AS atina images especially HF Network statistics RET Images The variable can be set Information about total bad received ae TTT Value Range to any legal value at any time transmitted unicast packets etc PERSONALITY AUTO 3 der load of free memory or the currently TCPAP IPX SPX Apple Talk TIMEOUT set resolution When a job is i MPTAAY sent if there is not enough DLC LLC Information for Network CLESRABLEWARNINGS memory to print correctly with the protocols supported by the printer ALITOCONT current resolution and page DENSITY protection oe pili LOW TONER system temporarily overndes the e Environments page allows OUTBIN F i page iia values to run the job In these you to change the setting of the reap cases the job may be printed at printer only for network printers c co pp 300 dpi without page protection When the page protection status Supporting PJL such as language A ECONOMODE is changed memory is interface defa
24. he print server Password Run as Existing account The server will be started automatically and it will have nights accordingly the account below ltiz advisable the account to be a member of the Domain Admine and Print Operators group ltiz not obligatory for the 4PAServer to be installed on the print server Username Password Figure 0 Startup account configuration form Alagus Print Admin User s Guide 5 2 Database Maintenance APAServer uses Microsoft Access database The file where database is stored is db mdb and it can be found in the install directory of Alagus Print Admin 4 0 In ODBC gt System DSN gt AlagusPrintAdmin4 0 has registered a record for accessing the database An option Automatic compact and repair database is provided see Options section 6 7 2 When it is turned on by default the database does not need manual maintenance If you wish to Compact and Repair manually you may do so from main menu Tools gt Repair and Compact the Database The other way to do this is to use the ODBC s system options Compact and Repair for the above mentioned Alagus Print Admin 4 0 ODBC record It is recommended to make backup of the db mdb file regularly This way if you reinstall APAServer you can replace the new empty db mdb with the last one that you did backup To speed up working with stored information in the database it is recommended to delete regularly all old and unneeded records You may do s
25. i Sales ai Production Gi Support 4 Research 4 Development 4 Finance FILTERS From 94242006 E fy EAA E Order by Pages C Show only users who have exceeded their limit Figure 6 Statistics The statistics about the printed documents can be created for a period and or for a user a group of users all users and or for a printer group of printers or all printers When Cross Statistic slide panel is closed the shown statistics contains information about printed pages name and the cost of the chosen printer group of printers All printers To switch on Cross Statistics slide panel left click on the left border of the Statistics tab Then you will be able to see the printed pages and their cost of a chosen printer group of printers All printers per any user group of users All groups The Filters panel is used to set the period for the wanted statistics This is done by using the From and To calendar buttons The result may be ordered by the chosen criteria in Order by combo box If while using Cross Statistics you want to see only the users which have exceeded their print quota check the Only Exceeded quota Users in View menu from the Main menu Click the button Print to print the result To save the result in a text file Tab delimited txt click the Export button These text files are useful for creating various statistics charts etc using Microsoft Excel for instance The Status bar shows the selected ite
26. inistrative password Restricted access password Restricted access permissions Lag file Cancel Figure 14 Options page of Alagus Print Admin Server e f Check box Automatic reconnect is checked recommended the Spin edit box to the right becomes enabled Alagus Print Admin Server will make automatic reconnect to all printers every N minutes where N is a number entered in the box 28 Alagus Print Admin User s Guide El Restricted access permissions Printers management Search by keyword Documents management View events Users account management Edit program options View statistics Edit papers cost E Cancel Figure 15 Restricted access permissions e Click button Change in section Administrative password to set the password for a client with administrative access to Alagus Print Admin Server e Click button Change in section Restricted access password to set the password for a client with restricted access to Alagus Print Admin Server e Click button Change in section Restricted access permissions to define the rights for the client with restricted access to Alagus Print Admin Server The window named Restricted access permissions Figure 15 will appear Checked functions will be available to the client unchecked will be disabled Remark Only for the administrative account all functions are checked by default e Click button View in section Log file to see the log file with all last events 6
27. interis E Production OFF line printeris Administration Support Print Servers Ls E Ha Public pi g MAPRINTS AMA HP5000 Watched Total 318 5 ae E _ User s with print quota 295 Sg WWPRINTSAY Oki z WPRINTSAYSHP25O0 ES MAPRINTSRHPS100 WPRINTSAYSHPAMP APUBLICSAV Serax ray EO Gees ORE F Estimated time to 2 WPUBLICSRY SB rother Ha ea eo a Gth ci ges p printer reconmect 14 imin E WPUBLICSRY Cannon ES WPUBLICSAYSPDF S WPUBLICSRY ST oF ile A APUBLICSAWAHP5HP a J WPUBLICSRY Shared E Print restriction activ Ea MPUBLICSAWAHPAPSE gf Printer connection re Developmnet Qi Printer connection fa Ext 2 APAConsole connected 5 ecutity Event Details E WSOECSRY HPS000 Owner Alagus Print Admin Server oS WCE CSP HPA ag From 9 1 2006 9 31 07 4M DE MADMIN HPS Dee egal a a SAD MIN MAY Printert connected to the APAServer Selected Group Public Selected Printer WPRINTSRVHPSOOO Total pages 708 Total cost 23 67 User si over print quota 9 APAServer Console sessionis 1 Server status Started Last Events Figure 3 Alagus Print Admin Console After successful authorization the main window of Alagus Print Admin Console is started The interface of Alagus Print Admin Console is intuitive user friendly and looks like any other Microsoft Windows application The main window consists of menu Toolbar workspace and Status bar The left side of the workspace is a slide pane
28. inters amp Groups general tab See section 6 4 7 The main difference is that when you are in Users amp Groups general tab you choose user group of users or all groups from the Navigator Here you can also search for already printed documents by keyword from the title 6 6 Event Viewer Alagus Print Admin Server collects information about all events that occur such as Unable to connect Device connection restored APAConsole connected etc All events are stored in database including date time event type and the owner of the event To view stored events start Event Viewer Figure 12 using the menu click Tools gt Events or from the toolbar click on a There are three kinds of events 25 Alagus Print Admin User s Guide e Information 4 Information events e Warnings A Warning events such as Out of paper Unable to connect etc e Critical errors ES These events refer to the critical errors To view filtered by type events click on Information Warnings or Critical Errors on the left side of the Event Viewer To view all events click on All Events To view short description of every event stored in the database click on the record and the description will appear in the bottom panel of the Events workspace It contains Owner Time and Description With Refresh button the records shown in the Events list are updated Using Clear Events button you can delete all stored event records lts advisab
29. k Management Protocol SNMP is used for communication with LAN devices LAN printers to receive detailed information about them SNMP needs to get community and set community If your community is different enter it in the edit box Get SNMP Community This name is used for reading information from the network print devices By default it s public Set SNMP Community This name is used for writing permissions on the network print devices By default it s private El Options APAConsole APAServer General view Mail Set Refresh Rate 1 second s Pause document after copy or cut Resume document after paste Copy document after drag and drop not rove Automatically determinate undefined count of pages Get SNMP community ee Set SNMP community eee PAL connection port E 00 Default Save path C Program Files 4lagus E Cancel Figure 13 Options of Alagus Print Admin Console View tab defines the view of the Alagus Print Admin Console In the PRINTER COLUMNS and DOCUMENTS COLUMNS select which columns to be shown in the main workspace of the Print Queue of the Alagus Print Admin Console Mail tab defines the options such as From address From name etc for sending e mails to user that have exceeded their limits for printing see Section 6 5 4 o SMTP server host Name or IP address o User ID username User name of the sender o From address E mail address of the sender 21 Alagus Print Admin U
30. l named Navigator The right side of the workspace Is a slide panel named Status Monitor 6 3 1 Navigator The slide panel Navigator allows you to easily navigate and select printer groups printers users or user groups depending on the chosen general tab Printers 8 Groups or Users amp Groups The Navigator has three possible statuses visible invisible and minimized When you select general tab Printers amp Groups you can see the tree with the printers groups and their content You can select All Printers printer group or single printer The main workspace automatically changes to whatever you chose When you select general tab Users 8 Groups you can see the tree with the user groups and their content You can select user group or single user To facilitate manipulation of network printers an icon is assigned to each printer in correspondence with the printer status such as idle printing off line etc The icons and their corresponding status are 10 a Ed 4 dE E ae Es Alagus Print Admin User s Guide The printer is off line or stopped The printer is idle The printer processes a document The printer is paused Warning event is received The printer is down power off or not responding 6 3 2 Main workspace Main workspace is the place where all the important things happen in Alagus Print Admin Console It changes depending on the chosen general tab in Navigator Printers amp Groups or Use
31. le to do that periodically S events dae Filter view All Events Event Message Owner Datel ime Critical Errors Sy APAConsole connected Alagus Print Admin Server of 31 2006 7 09 W amnings Information i Print restriction activated Sd Printer error i Print restriction activated SS Printer error db Pause printer Printer error db Pause printer 5 Printer error 4 PRSAHPS000 4 PRSAHPS000 4 PRSAHPS000 SSPRSSHPSOOO SSPRSSHPSOOO SSPRSSHPSOOO SSPRSSHPSOOO SSPRSSHPSOOO 923122006 7 03 0731 2006 7 08 923122006 7 08 031 2006 7 08 0731 2006 7 08 0731 2006 7 08 0731 2006 7 08 0731 2006 7 08 a Printer errar g Printer error db Pause printer E APAConsole connected AOC arene canned MARGA HPS000 MAREA HPS000 923122006 7 08 4 PRSAHPS000 923122006 7 08 Alagus Print Admin Server 2312006 7 08 Alan Brink Admin Carsar anne Fn 9312006 7 08 Owner AA PRSAHP5000 From 8312006 7 21 43 AM Description 4P4S5erver detected that a user with exceeded print quota try printing to printer described as Owner at the specified time Clear Everts All Events B00 event s registered a Figure 12 Event Viewer 6 7 Options The Options form allows you to configure the settings of Alagus Print Admin Console as well as the Alagus Print Admin Server To view edit the Alagus Print Admin options click on the menu Tools gt Options or choose the icon 25 from the toolbar 6 7 1 Alagus Print Admin Console O
32. m from the list of the users and from the list of printers total number of printed pages and total cost of the printed pages 6 4 7 Search Information about all printed documents such as title of the document user name computer name printed pages document size in bytes and date time of printing is saved in database You can search for already printed documents by keyword from the title To show the module click Search tab from the Main workspace Enter the keyword in the edit box Enter keyword from the title of the document The result of the search includes title of the document Username Document title Computer Print Pages Document Size Print Date Time Copies Color and Paper Format If All Printers is selected in the Navigator the result consists of all printed documents that contain the keyword in the title To filter the search result select a group of printers or a single printer from the Navigator The search result is ordered by Username To print the result click the button Print To save the result in text file Tab delimited txt click the button Export 18 Alagus Print Admin User s Guide Printers Print Activity Statistics Search Frint Rules Paper Costs User Name Document Title Print Date T Print PlJob Size 6 4 8 Print Rules ABrown ABrown ABrown ABrown ABrown ABrown ABrown ABrown ABrowr ABrown ABrown ABrown ABrown ABrown AB rot ABrown ABrown ABrown ABrown http pres
33. n 4 0 database e The first option is to scan the whole domain for printers Here you can choose to create a folder for each print server Additional option is to add to the database only the accessible printers e The second option is to scan for printers in a chosen print server Final Recommendations Advice for setting the rest of the modules They are o Print Quota Sets print quotas See section 6 5 4 o Print Rules Sets rules for printing documents See section 6 4 8 o Paper Costs Sets a price for a printed page See section 6 4 9 o General Options Additional settings for APAServer and APAConsole for e mail SNMP community name PJL port etc You can start the Configuration Wizard Module at any time from the main menu Tools gt Configuration Wizard or by using the ES icon from the Toolbar Alagus Print Admin User s Guide 6 3 Interface and Navigation E Alagus Print Admin Console 40 day s remaining in trial Document Printer Group View Tools Trial Mode Help ait LT E al bo pr X y x h BRS BI EARIB ele iS tte wee _ Printers amp Groups Users amp Groups Alagus Direct News 2 E OGUS Navigator f Print Queue j Print Device Print Activity Statistics Search Print Rules Par gt All Printers Daily Monthly Yearly Unknown Watched Total a l Server Local Printer s 8 31 2006 WPRINTSR HPSO00 CREE SERENE F Finance Idle pr
34. nput trays and Reset The meaning of each panel is Information shows the printer name printer driver printer port device status detected error state and consumable supply It also allows to set manually the date of change of printer supplies Display shows the contents of the printers LCD display and the state color and description of light emitting diodes if they exist PEE E m General Information Environments Ask for More Information SWPANSRY SHPSOO0 HP Laseret 5000 Series PS 17216 0 223 Running Printing Printer Hame Printer Driver Printer Port Device Status Detected Error State Consumable Supply No Errors Toner Cartridge HP C4129 y Display E Ready Data Attention Reset Power Cycle Printer Cold Start Reset to HYRAN Marn Start Reset Printer to Factor Defaults Input trays Paper Tray Media Type Tray is Empty Capacity Te TRAY 2 TRAY 3 Plain Plain 15 Alagus Print Admin User s Guide Reset allow you to reset the printer Cold Start Warm Start or restoring of factory defaults Input trays shows the count type capacity and the state of the trays e Information page provides detailed information about the printer and its features and settings This information is shown in several groups Print device Detailed information about the printer model manufacturer description network name status serial number RAM etc Langua
35. o from the main menu Tools gt Clear Documents Older Then and choose the desired period It s advisable to clean the contents of the APAS log file periodically 6 Using Alagus Print Admin Console Alagus Print Admin Console is the interface of Alagus Print Admin Server APAConsole is designed to operate on any computer on the local network You can even start two different APAConsoles on two different computers Single APAConsole may be used to connect to several APAServers 6 1 Starting APAConsole When starting Alagus Print Admin Console a server name and password are required Figure 1 The password supplies information to the server about the access rights of the connected console The password is either for administrative or custom access account See Section 6 7 2 The APAServer field requires providing the computer name where APAServer is installed Default password is admin for the administrative account lt is strongly advisable after the first configuration of Alagus Print Admin 4 0 to change the default password See Section 6 7 2 The password for the custom accounts must be different from the administrative one Using Remember password option is not recommended due to security reasons APAServer PRINTSERWER Password Remember password Figure 1 Log On window of Alagus Print Admin Console Alagus Print Admin User s Guide 6 2 Configuration Wizard If you start Alagus Print Admin Console for the fi
36. own for billing clients for consumables and the Alagus Print Admin 4 0 provides this option for printing Engineering Research Architecture Business As said above about attorneys Alagus Print Admin 4 0 is used for client billing for printing costs Higher cost print media is often used in research and Alagus Print Admin 4 0 is a valuable tool in recovering those costs Just think how much your organization spends on printing now Hard task isn t it Alagus Print Admin User s Guide Libraries Internet cafes and other print service public providers Alagus Print Admin 4 0 will be of great help if you have to supervise and bill for hundreds of pages printed by anonymous users every day If the cost can be recovered then Alagus Print Admin 4 0 will easily pay for itself in a couple of months 1 3 Features There are many ways to manage the print process by using Alagus Print Admin 4 0 This is only a short description of them e Printer management Management of the printer s queues Manipulates print devices and printer environments e Document management Pause Resume Cancel Restart Copy Paste Save Load Preview e Print quotas Sets print quotas for one user or a group of users e Print rules Sets rules for printing An example of this is printing prohibition depending on some criteria file size number of pages keyword from the document title or specific file extension e Print priority Sets priority of
37. ptions The form Options Figure 13 consists of three tabs General View Mail e General tab comprises general program options Set Refresh Rate Time for refreshing of the display information in sec 26 Alagus Print Admin User s Guide Pause document after copy or cut If checked the program will pause the selected document during Copy Cut operation Resume document after paste If checked the program resumes the original document after copying it Copy document after drag and drop not move when drag and drop is used the original file chosen is copied and pasted at the new destination while it also stays at the first location Otherwise its moved Automatically determinate undefined count of pages lf this is checked Alagus Print Admin will try automatically to determinate the count of pages of the print document that are not declared in the corresponding spool file documents with title Remote Downlevel Document Local Downlevel Document and documents sent from Microsoft Windows 95 98 computers This unique engine of Alagus Print Admin defines undeclared count of pages in the printer queue To accomplish this task Alagus Print Admin reads and analyzes PCL PS and TEXT information from spool files SPL For this reason it is necessary to ensure share access to the spool directory of the printer PJL connection port The port ID of PUL session with chosen LAN printer 9100 is the default value Simple Networ
38. r hide given column see Section 6 7 1 The information represented by these columns is e Document Name The title of the document e Status The current status of the document such as Spooling Paused Resuming Printing Deleting Restarting e User name The user name of the person who sends the document to the printer e Computer The name of the computer from local network that is used to send the document to the printer e Pages The total number of pages in the document e Document Size The size of the document in Bytes KB MB e Paper Size The size of the paper used for printing of the document A4 A3 Letter etc e Submitted The time and date when the document is sent to the printer e Copies Number of copies in the document e Color Color or grayscale mode of printing of the document You can perform operations related to the print documents such as move or copy a document from one printer to another pause resume printing documents save print document from a printer and load it on another e To save a document from a printer s queue to a file Using context menu Right click on the document and select Save to file from the context menu Using Toolbar Select the print document and click Save to file Using menu Select the print document and click Documents gt Save to file e To load a document from a file into a printer s queue Using context menu Right click on the printer and select Load from a fil
39. rs amp Groups Printers amp Groups includes the following sub tabs in the Main workspace Print Queue Module for management and monitoring of the printer s queues Print Device Module for management and monitoring of the print devices Print Activity Module for graphic visualization of the print activity for a certain period day month or year Statistics Module for counting the documents printed during a certain period Search Module for searching by keyword from the title of a printed document Print Rules Module for setting rules for printing Paper Costs Module for setting the cost for a printed page for all suitable formats Print Queue and Print Device appear when a printer is selected Otherwise when a printer group or All Printers is selected the Printers sub tab appears and Print Queue and Print Device are not shown Users amp Groups includes the following sub tabs in the Main workspace General Module for information and management of the print priorities and Print Rules acceptance Print Quota Module for management of the print quotas Print Activity Module for graphic visualization of the print activity for a certain period day month or year Statistics Module for counting the documents printed during a certain period Search Module for searching by keyword from the title of a printed document 6 3 3 Status Monitor Status Monitor is a module for quick viewing the status of
40. rs amp Groups general tab See section 6 4 5 The main difference is that when you are in Users amp Groups general tab you choose user group of users or all groups from the Navigator The other features like periods charts and buttons are the same for both sub tabs 6 5 6 Statistics Working with Statistics sub tab from Users amp Groups general tab is similar to the Statistics sub tab from the Printers amp Groups general tab See section 6 4 6 The main difference is that when you are in Users amp Groups general tab you choose user group of users or all groups from the Navigator Another important difference is the cross statistics slide panel To switch on Cross Statistics slide panel left click on the left border of the Statistics tab Then you will be able to see the printed pages and their cost for a chosen user group of users All groups per printer group of printers All printers The Filters panel is used to set the period for the wanted statistics This is done by using the From and To calendar buttons The result may be ordered by the chosen criteria in Order by combo box If while using Cross Statistics you want to see only the users which have exceeded their print quota check the Only Exceeded quota Users in View menu from the Main menu 6 5 7 Search To show the module click Search tab from the Main workspace Working with Search sub tab from Users amp Groups general tab is similar to the Search sub tab from the Pr
41. rst time the Configuration Wizard offers you quick and easy way to configure the main settings of Alagus Print Admin 4 0 You just have to provide the required information El Alagus Print Admin Configuration Wizard EJE Please follow the next steps to set up all program features Step 3 Scan your domain for printers This step i highly recommended if you are running this Wizard for the first time Alagus Print Admin will scan the domain print server to find all the printers and additional information for them and adds it into the Alaqus database This way the printers would become manageable for the Alagus Print Admin Server 2 Scan your domain for printers All of the printers in all print servers will be added into the Alagus database Create printer group for each print server Add only accessible printer s Scan a chosen print server All of the printers in the chosen print server will be added into the Alagus database Show this dialog on next Startup Figure 2 Configuration Wizard The steps are as follows 1 2 3 4 Welcome Welcome note and Configuration Wizard steps description Computer and Network whether you have domain or peer to peer network Scan your domain for users Automatic scans the domain for users and adds them into the Alagus Print Admin 4 0 database Scan your domain for printers Automatically scans the domain for printers and adds them into the Alagus Print Admi
42. s rovr bgrNewe newsD60828_02 6 20 75 Akl http news webdisp asp TPATH infosbte 23241 Akl Athos wi mediapool bg shows Ystonyid 1e 4 34 27 AM http news webdisp asp TPATH infosap 0 54 17 Akl http archive OA AR esuk asp 95432 AM http neweswebdisp asp tT PAT H Infobte 0 30 05 AFl http news webdisp asp T PAT H Infoap 0 55 13 Awl http news webdisp asp tT PAT H Infobte 0 40 24 he http Ass mediapool bg shows 2stord 1 2 34 48 AM Athos Aaa timezoniine co uk tarticie 0 2 22 0 35 39 4M http news webdisp asp TP4TH Infoap 0 52 36 Akl Http press mwr bg NA rdonlres Ar 4BE 5 6 19 58 Ab http news webdisp asp tT PATH inftorap 0 50 23 4M http news webdisp asp tT P4 7 H Infoap 0 49 48 Akl http news webdisp asp TPATH intosren 0 48 52 AM http news webdisp asp tT PATH infosbte 0 30 76 AFl http news bos bo neweyid 32527046 2 44 50 Akl Athos Aaa mediapool bgshow Ystonyid 1e 2 34 06 Akl http neweswebdisp asp tT PATH infosren 1 31 29 4M Administrative mode Figure 7 Search 1 1 1 3 1 1 1 2 1 2 1 1 4 2 4 1 1 2 2 531456 OI36b8 1206468 J56626 1465350 044052 043520 973404 1189092 oo2 fel 015240 Padded 100686 Oran 310772 gt 1345760 1276520 874116 v gt Enter keyword from the title of the document hitp 360 documents Found The Print Rules module is used to create rules for printing Every rule contains condition action and notification Every print rule can be acti
43. s finding a certain user The criterion for grouping is important for the optimum uses of the print quota statistics search and activity modules There are several ways to add delete or rename the groups of users and move users from one group to another If you want to use the context menu click the right mouse button on the user or group of users that you intend to manipulate The context menu will appear e Create User Group iit e Delete User Group lit e Rename User Group EN Using Toolbar you can use the same icons The third method as mentioned above is to use main menu First you must select desired user group of users or All Groups from Navigator Click on the following menu e Group gt Create User Group e Group gt Delete User Group e Group gt Rename User Group To reset the print quota to the selected group choose Reset Print Quota from main menu Group or from the context menu 6 5 2 Manage Users You can easily move the users from one group to another This could be done in three ways From the context menu by right click on a user and Cut User s Then choose a group and from the context menu click Paste User s This way you can even cut several users and paste them in a group All the other manipulations that you can do to the users are shown in the next sections 6 5 3 General General tab contains information about the chosen user or group of users print priority and applying the Print Rules Figure
44. ser s Guide From name Name or network alias of the sender Subject Subject of the message Body Body of the message SMTP port Enter the SMTP port of your mail server The default value is 25 O O O 6 7 2 Alagus Print Admin Server Options Options page Figure 14 consists of set of options concerning Alagus Print Admin Server behavior e f Send event messages to is checked the edit box below becomes enabled Alagus Print Admin Server will send pop up messages for critical events to computer s on the local network mentioned in the edit box below Remark if there are more than one the names of the computers must be separated by semicolon e f Optimize Print Rules Processing is checked the Alagus Print Admin Server automatically pauses the printer until it determines if the job meets all the requirements set in Print Rules and Print Quota After that it resumes the printer e f Automatic delete APA temporary files is checked the temporary files spl shd and jpg are deleted every time the APAServer starts e l Beep when document is printed is checked Alagus Print Admin Server will make a sound went document printing is complete El Options APAConsole APAServer Send event messages to support supports Enter computer names separated with Automatic delete AFA temporary files Beep when document is printed Automatic reconnect every 40 min Automatic compact and repair database Adm
45. the print documents depending on the owner e Print activity Shows the print activity for a certain period day month year in a chart Print activity may be shown for one user a group of users one printer or a group of printers or all of them e Track and store into the database the information for every printed document username printer document title data time pages size cost etc e Statistics and reports Makes cross reports about the number of pages printed per user user group all as well as about printer printer group all e Searching searches for a keyword from the title of a printed document The search may be done per user user group all as well as per printer printer group all e History Shows Event history for everything concerning the printers Print quotas Print rules etc 1 4 What s new in Alagus Print Admin 4 0 e New flexible and intuitive interface e Easy to use Configuration Wizard e Wider statistics and reports e Status monitor shows in real time the status of the printers print servers user s quotas etc e Wider type of quotas for the users and users groups e Possibility for setting a price for a printed page for a single printer or printer group e Wider possibilities in the Print activity module different charts 2D and 3D view e Option to preview printing documents e Integration with the rest of the new products of Alagus Co e Option for APAServer to run as service e Active Dire
46. the quota is exceeded T displays the measurement of the quota pages or currency The print Alagus Print Admin User s Guide General Print Quota PrintActivity Statistics Search Inherit Group Quota Settings Advanced How to set the Print Quota Quota _ Actions Masinum number of printed pages for a period pagels O Daily paper quota O Maximum cost of printed pages for a period Monthly paper quota Weekly paper quota Print Activity Daily paper quota General Print Quota Statistics Search Inherit Group Quota Settings Quota Actions Advanced When the Quota is Exceeded do what Nothing The print document will be printed O Pause print document 8 Delete print document automatically When the Quota le Exceeded do what Notify the user who is printing Send notification message to Send notification e mail to admin yourcompany com Notify the user when E Z of the print quota was us Print Quota Exceeded Notification Message ie eee General Print Quota Print Activity Statistics Search Inherit Group Quota Settings Quota Actions Advanced How to calculate and check if the print job exceeds the Print Quota 8 Calculate the number of every printed document using a pernod of 30 7 or 1 day before the document was printed O Calculate the number of every printed document using the beginning o
47. to install GhostScript You can download it free from here http www cs wisc edu ghost Using menu Select the printer and click Documents gt Preview e To Open Open with document Using context menu Right click on the document and select Open Open With from the context menu Using menu Select the printer and click Documents gt Open Open With e To pause resume a chosen document Using context menu Right click on the document and select Pause Resume from the context menu Using Toolbar Select the document and click Pause Resume Using menu Select the document and click Document gt Pause Resume e Tocancel restart a chosen document Using context menu Right click on the document and select Cancel Restart from the context menu Using Toolbar Select the document and click 12 Cancel Restart Using menu Select the document and click Document gt Cancel Restart 6 4 4 Manage Print Devices Print Device Module provides specific printer related information lt also gives opportunities to change several printer environment variables reset printer etc To show the module click Print Device tab from the Main workplace There are four subtitles named General Information Environments Ask for more e General page shows the basic printer related information such as printer display contents printer name driver name etc This page contains four panels Information Display I
48. ttings e Related sites List of web sites with useful information about printers and printing 31 Alagus Print Admin User s Guide 8 Contacts Corporate Headquarters Alagus Software P Box 302 ZIP Code 1100 Sofia Bulgaria www alagus com office alagus com Technical Support For any questions bugs noticed suggestions and ideas please contact our technical support via e mail at support alagus com Sales For any questions concerning payments please contact our sales support team via e mail at sales alagus com Web support For any problems suggestions and bugs noticed in our site please contact our web support team via e mail at weomaster alagus com We will use reasonable efforts to comply with your request 32
49. ult tray power Save POWER SAVE reconfigured and all downloaded mode ON OFF orientation of paper ayers YE TIME He EEE ae da IOBUFFER PostScript dictionaries are lost printing resolution number of copies 1asize however no 140 data is lost etc There are three panels Variable Shows printer environment variables Value Shows Selected Variable Current value and Value range Description Provides information about the chosen Variable e Ask for more tab allows you to ask for more information in case you think the information provided by Alagus Print Admin 4 0 for the chosen printer is insufficient 6 4 5 Print Activity The Print Activity module is used to monitor the daily monthly or yearly count of the printed pages for one printer or a group of printers This way you can monitor whether your paper expenses go up or down for the chosen period To show the module click Print Activity tab from the Main workspace On the right side of the Chart you can find a toolbar where you can choose the type of the graph and the view 2D or 3D The available types are Line Chart Area Chart Pie Chart Column Chart Bar Chart Point Chart Three sub tabs allow you to choose the period that you want to monitor daily monthly and yearly The chart shows number of printed pages for the chosen period If Daily the number is presented for every hour Monthly for every day and Yearly for every month 16
50. vated for one printer a group of printers or all printers By default all users and user groups accept the created print rules However you can switch off all of the print rules for a chosen user or a group of users Printers Print Activity Statistics Search Print Rules Paper Costs Select Rules Rule Editor Mame Status Description Comment NE 53 Add Rule we Aule Enabled Reject Test Page Users only Add 3 Ruled Disabled Test Rule we Rulez Enabled Documents over 50 pages Users only we Rules Enabled Documents over 10MB Users only we Ruled Enabled Documents contain sL 2 Users only Auleb Disabled Private e mails Delete Figure 8 Print Rules 19 Alagus Print Admin User s Guide To show the module click Print Rules tab from the Main workspace The Navigator shows the groups of printers for which the rules can be applied The Print Rules tab contains two tabs Select Rules and Rule Editor With Select Rules you can activate the rules for a printer or a group of printers by checking the check boxes You can do this after at least one rule is created By default every printer accepts the rules that are activated for its group If you want to change the rules for a chosen printer you must first switch off the check box Inherit Group Rules and then change the rules for the printer The Rule Editor does the management of the rules With Rule Editor you can Add Edit or Delete a rule You can set the priority of the rule b
51. will be started automatically with the account that will be created in Active Directory It will have the permissions of Domain Admins and Print Operators groups This mode is used when more then one print server is used 4 lf you choose it to run as Existing account the server will be started automatically and it will have rights accordingly a specified account lt is advisable the account to be a member of the Domain Admins and Print Operators group Alagus Print Admin Server Configurator The Configurator defines the start method of AP AS erver account for access and its permissions to the printers and print spooler folders Please choose one of the following modes Run as Application The server i started automatically when the computer i started and the permissions inherit the rights of the account that had been logged in The disadvantage here ts that if the account is logged off APAServer stops Run as SYSTEM service account The server will be started automatically but it will have nights to manipulate only local installed printers This mode is advisable if you run only one print server and 4P4 Server is installed on it Run as APAServer account The server will be started automatically with the account which will be created in Active Directory Ik will have permissions of Domain Admins and Print Operators groups This mode tt used when more then one print server le used tis not obligatory for the APAServer to be installed on t
52. y moving it up and down The rules at the top are with higher priority then the lower ones With Rule Editor you can also Enable or Disable it The disabled rules are not executed These operations can be done by right click on the context menu or with the panel on the right part of the Print Rules sub tab The functions Add and Edit lead to a new window Rule Definition El Rule Definition EE Mame Description Comment WHEN The user attemptz to print a document which O has number of pages over 8 size is over 20 gt ME 4 O has an extention in the title Po separated by e g jpg pdb O has a keyword in the title Po separated by e g mail sex DO WHAT Action Notifications O Do nothing Send 4 pop up message to the user 8 Delete automatically Send e mail to admin yourcompany com Osawo EEEn EAn mesage bad Copy to our document can not be printed because it contli Cancel Figure 9 Rule Definition If you have chosen Add the new window allows you to create a rule The window Rule Definition contains three fields DETAILS WHEN and DO WHAT DETAILS contain information about the name of the rule and its description WHEN contains the condition which triggers the activation of the rule Possible conditions are e Ifthe page count of the document goes over a chosen number e Ifthe size of the document is larger than a chosen size e If the title of the document contains a chosen file
53. ys e using context menu by right click with the mouse or drag and drop the printer e using Toolbar e using the Main menu of Alagus Print Admin Console e using Short keys The context menu is shown on the right The corresponding Short keys are described in Section 6 9 The other options are described below e To start stop monitoring and managing a printer Using context menu Right click on the chosen printer and then click Start Look Up Stop Look Up from the context menu Using Toolbar Click a Start Look Up vi Stop Look Up Using Main menu Click panes gt Start Look Up Printer gt Stop Look Up e To pause resume printer Using Toolbar Click W Pause Printer Resume Printer Using Main menu Click ist e eat iy Printers gt Resume Printer e Delete printer from selected group Using context menu Right click on the chosen printer and then click Remove Printer s Using Toolbar Click amp Remove Printer s Using Main menu Click T gt Remove Printer s e To change spool printer s directory Using context menu Right click on the chosen printer and then click Spool Directory from the context menu Note When you use cluster server as print server please have in mind that automatic detection of the spool directory done by APAServer might be wrong lt is due to the fact that the print spool directory is defined in the cluster resource and not as a parameter of the print spooler service In this case th
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