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Installing Network FAX - Océ

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1. 70 Use with Windows 2000 5 RP RSEN 70 USe with Windows 70 Errors at Start up with Windows 2000 XP Professional eere 71 Network FAX Specifications ts 0 ead eu tuat 74 INetWork PAX qn PO nie 74 5311171125 3 negop oui FUNS B Table of contents 7 fax 00 pre indd 7 e 03 5 28 3 51 23 PM faxl_00_pre indd 8 03 5 28 3 51 24 PM fax 01 Ol indd 10 e 03 5 28 3 52 24 PM faxl_01_01 indd 11 e 03 5 28 3 52 24 PM m M Network FAX Flowchart System Flowchart Setup Windows Network FAX Fax Mailbox i Send p Display m y Network fax Cover page lequipmen Address Book 1 Print Import entries for Address Book CSV Importing documents from other applications Cover page Address book e LI e Print command Application Send Network fax equipment fax 01 Ol indd 12 e 03 5 28 3 52 25 PM _ e 1 Sending and receiving flowchart En lt
2. Fig V Option Q Help Nec Grow Print Designate F12 3 comt FS NOM The New Record dialog box appears 2 Name Ad ress 4 Others O First Name Last Name Company Department Position Complete the desired fields in the Name tab 3 fax 02 04 indd Cancel Name Enter the name Company Enter the company name Department Enter the department where the Position person works Enter their job title or position Click the Address tab and fill in each box E Qao A dressl Cancel Address Address2 Zip code Phone FAX E mail Enter an address Enter more address information Enter the postal code Enter the phone number Enter the facsimile number Enter the e mail address 49 e 4 5 Click the Other tab and fill in each box Short Title Notes Short Title Enter a short memorable title for 91009 sseuppy eu Surs S the memo Notes Enter a note When finished click the button The OK button can be clicked from any tab selection Name N Ad ress 4 Others O First Name Shinnnosuke LastName an Company Department is Position
3. e gi 344 Floor A a sex Windows 8 00 ComUse L3 Windows 2000 D zi and Settir tem to view its ETS 3 EE E Windows 2000 72 1 2 Click the Security tab in the Properties screen In the top window of the screen select the user name for whom Network FAX is to be started the selected user name is highlighted After select ing the user name place a check in Allow beside Full Control in the bottom window of the screen and click OK skw Properties General Sharing Security Customize Group or user names f Administrators KING Administrators ffi CREATOR OWNER hagiwara KING hagiwara ffi Power Users KING Power Users PMi 4 Permissions for hagiwara Full Control Modify Read amp Execute List Folder Contents Read Wite v For special permissions or for advanced settings click Advanced Permissions for hagiwara Full Control Modify Read amp Execute List Folder Contents Read Wiite Windows XP Professional aix General Sharing Security Name Add EF Administrators DEVIL Administrators CA CREATOR OWNER _Benove_ B Power Users DEVIL Power Users system EB Users DEVIL Users Permissions Allow Den Full Control o Modify n Read amp Execute List Folder Contents Read Wri
4. 1 M Deleting a portion of a document 1 Select the document to edit and click the View button 215 m zl r A 1 B Elza I T Flag Dale hme Pages FAX E Mail_ From D tener EM 2003 05 22 17 10 0 XYZ Manufa st2 po co Support Off V M 2003 05 22 17 00 1 st2 po co B EM 200305221659 0 st2 po ca H 700 4 The Document Display panel appears Click the Select Page button The Specify Page dialog box appears Click the button of the page to delete N e 2H e X Cancel The specified page appears 4 Confirm whether or not to delete this page and click Delete Page button X The following message appears Delete currently displayed page 5 Click The specified page is deleted Click Cancel to abort the delete action I caution A page cannot be deleted on one page documents One page documents must be deleted from the main window by dragging them to the Trash folder or shredder 64 fax 02 O6 indd 64 e 03 5 28 3 56 47 PM With this function you can check mark the check box for Get Notices of Transmission Results at the Transmission Set ting window to enable notification display at Network FAX of
5. The information just entered appears in the Address Book dialog box Search New Reconi F5 P COMUSE Co Ltd Shinnnos Search on Item Search on Group Designate FI2 CAPS NUM 4 Create New Address Book Records 49 03 5 28 3 55 33 PM m Editing deleting copying and searching Address Book records Editing Address Book Records This section describes how to edit Address Book records 1 In the Address Book dialog box list area move the cursor to the address book record to be edited and click the _Edit_ button Or select Edit from the Edit menu Address Book D Edit Search View OptionQ Help 2 FB New Group F9 5 Select AIG Copy TetheFirsD d TothelastB Displayltem View AW Cru Designate F12 __Sender Sender MDB The Edit dialog box appears 2 Make any desired changes and when fin ished with these steps click the button The tab items are the same as the New Record dialog box Name N Ad ress amp OtherstO c LastName Harada Company COMUSE Co Ltd Department Sales Position Cancel Make any desired changes Address Book Address Book D Edit E Search S
6. Ver 4 4 0 User s Manual for Windows98 Me NT 2000 XP fax 00 pre indd 1 e 03 5 28 3 51 20 PM _ ENT e 1 M Introduction Network FAX Ver 4 4 0 is referred to as Network Fax in this manual Network FAX is a communications software package that integrates fax communication document management and client management to increase the efficiency of all your business communications This software was developed to fill a need for efficient and flexible business communications We hope our customers find it useful Please read this manual thoroughly to get the most out of Network FAX Important Notice 1 This software is licensed copyrighted and owned by Comuse Co Ltd All rights are reserved and protected by Copyright Laws in the USA 2 Note that copying all or part of the content of this program or manual for any reason other than making a program backup without the permission of Comuse Co Ltd will breach the rules of copyright 3 Comuse Co Ltd may make changes to this manual or program content without notice in order to improve the quality of the product Copyright 2003 by Comuse Co Ltd All rights reserved Microsoft Windows 98 Microsoft Windows 98SE Microsoft Windows ME Microsoft Windows NT Microsoft Windows 2000 Windows XP are registered trademarks of Microsoft Corporation USA Other company and product names mentioned in this document are the trademarks and
7. Tat That Test Tet Tort Tast Tht Toot Tant Tet Toot 2page SentBox The document appears with the Document Display buttons at the top of the window fax 02 06 indd 63 1 button i 4 Click the Fax Mailbox E File View Setup Options Q Help Topics H ane 8 2864 1 oily e ss x E st Test Test Test Test Test Test Test Test Test al st Test Test Test Test Test Test Test Test Test st Test Test Test Test Test Fu page SentBox 400 The document is displayed at 100 Adjust the document display using the other tools Click the Select Page button SJUSUMI0 SUIMOIA Click the button of the page to view The Specify Page dialog box appears The selected page appears ini xi Fax Mailbox E File View 5 Enea is sl will OP bein 3 x E jelect Page MI X Cancel E page SentBox 4 Click the 4 button The current document closes and the main window appears Viewing Documents Document Display button Viewing a document 63 e 03 5 28 3 56 45 PM m _ e
8. button is dimmed The Description Send button is used to send an existing document from the fax E mail Select to enter address manually Fax Number Select to enter the fax number manually Click the buttons 0 9 or enter numbers from the keyboard Alternatively select the receiver from the Address Book Address List View and edit an address list for broadcasting Title Cover Page Address Book Memorandum Insert a title up to 30 characters long View a list of cover pages Click the desired cover page to use it Display the Address Book of receivers and senders Click the Address Book button in the To or From fields View the memo dialog box Input a simple message memo Cover Page Preview Display the cover page and the content of the document to be sent Send Send the document Cancel Cancel the current translation and display the main window again Get Transmission Result Notices Set up transmission result notices 37 Xey Surpuog Flowchart of fax functions Fax sending functions 37 03 5 28 3 54 23 PM m _ M Faxing methods 1 There are three methods for sending faxes Quick Send Send from application and Send document from fax mailbox Sending a one page fax Quick Send You can insert a message in the memorandum of a cover page and send it is a simpl
9. Bales New Recori F5 Company Name hinnosuke Edit F6 3 1 m Harada i COMUSE Co Lta Copy F8 i Designate FI2 x 3 The data is deleted Baers BD ENO SeechG Heb DE p Search LE Search on Group D New Record F5 compe ES z Copying Address Book Records 9 Copy F0 a i je Diis tiem w This section describes how to copy an existing record and 8 9 then save it after editing ure Designate F12 1 In the Address Book dialog box list area move the cursor to the address book record to be copied EAD O E VD D E Searching Address Book Records Search Search on Group New Record Fs 5 4 e There are four types of searches possible e Delete F7 k Com Search Address Book iojxi Sram Fono edat Address Book D Edit Search g View Option Q Help H Print Bs E 5 e Search Search on on Group New Record F5 Jump to 5 Designate F12 Air 3 Sort Records Delete T NARE Display Item 2 Click the Eco button l i i Or select Copy from the Edit menu j TC Edit E Search S View ER BR ERR E 000 5 CAPS NUM
10. 9 CSV l p Address Book s e z A 8 Z 8 Application 9 zm Y L Cover page p Out Box 5 Send i Network fax 4 equipment Sent folder Le fe Display document Print list Shredder Network FAX Flowchart 13 fax 01 Ol indd 13 03 5 28 3 52 25 PM fax 01 Ol indd 14 03 5 28 3 52 25 PM fax 01 02 indd Starting and Exiting Network FAX Starting Network FAX Exiting Network FAX Starting Direct Fax Result Notices Setting Exiting Direct Fax Result Notices Setting Installing Network FAX Uninstalling Network FAX 03 5 28 3 52 47 PM m _ e 17 M Starting Network FAX 1 Click Start and then click Network FAX in the Programs menu 2 Click Network FAX 4E File D Setup S Options Help Topics H maa g 2518215181 Eg Title Flag Date Time Pages To FAXIE Mail_ From s SentBox 0 100 4 The application s main window appears Exiting Network FAX 9 1 From the main window of Network FAX click Exit in the Fax Mailbox menu Alternatively click the x button located on the top right corner of the window Fax Mailbox E File Setup Options O Help Topics H Out Bo
11. General Tools Hardware Sharing Quota ze mm Ties TY Fil Wl Used space Il Free space 1717211136 bytes 159GB 1 951 227 904 bytes 1 81 GB Capacity 3558439040bytes 341GB Diive D Disk Cleanup C Compress drive to save disk space Allow Indexing Service to index this disk for fast file searching Cancel The NTFS format is used if NTFS is displayed and the FAT format if FAT is displayed to the right of File system in the Properties screen Additional information 71 03 5 28 3 57 23 PM xipuoddy m ENT p nr Error Handling The following explains the procedure employed when an error occurs and Network FAX cannot be started or run The following settings apply to both Windows 2000 and Windows XP Always log on again with administrator privileges before entering the following settings 1 Click Start Programs Accessories and 72 faxl_03_O1 indd Explorer In Explorer right click the Network FAX instal lation folder normally C Program Files ComUse skw to display the menu Click Properties on this menu Fe Yon Fetes Toi Hp ip res T ie Sevan ie Send To gt m cut cope Hel v Gg racers 0 Ete aes X conse El Eg Folders BI
12. Option Help H P Search Search on Item Search on Group Company COMUSE Co Ltd Toja Bales Position i F i Designaie F12 1 iCount CAPS NUM 50 faxl_02_04 indd 50 Deleting Address Book Data This section describes how to delete Address Book records 1 In the Address Book dialog box list area move the cursor to the address book record to be deleted ok Address Book D Edit E Search S View V Option Q Help FE Search Search on Item Search on Group NewRecord ES m 2 Hanako Last Name Harada 111 Company COMUSE Co Ltd Count CAPS NUM 2 Click the Delete button Or select Delete from the Edit menu z Edit D Search i Help H New Group F9 Select AIS To the First To the Last B View AID Cry DesiensteG 82 f Designate FI2 you want to delete the selected ie ED 03 5 28 3 55 35 PM m _ e 1 3 Click the button E lolx Edit Search Viem V Option O Help 3 Edit any of the tab items then click the button ES so Others O Search Search on Item Search on Group
13. Adiress2 Poss ZpOde I I Name 1 Company Femmes camel Phe F Use Refresh transmitting result Raceiver Receiver MUE The Quick Send dialog box appears Company COM amp USE 2 Select a cover page from the Cover Page list Address C E Mail r The destination data registered in the address book Receiver Receiver MDB may be searched and the fax message broadcast to the selected recipients e Refer to Searching Address Book Records for details of searches Pa X Genes 42 fax 02 03 indd 42 e 03 5 28 3 54 36 PM _ fax 02 03 indd When the Designate button is clicked or Designate l is selected from the Edit E menu a confirmation message appears to confirm which addresses to use either e mail or fax I Address Book Cox Address Book 8 earch S View Op ion D Help Seach Search on ltem Search on Group 8 NewRecordgFs 2 Company FustNam Name HE First Name Deli COMUSECo LTIKe ci Hiromi Copy 2 Last Name H Displayliem ERAT COM amp USE jsem Position When a selection is made the Quick Send dialog box appears again and Broa
14. Click Yes and the administrator s setting display appears Click No and the new Fax Setup dialog box is displayed Settings not performed for Network Fax s email address From Address book opened when send screen is displayed Add message when destination is Email Default cover page Retries Times and Retry Delay Minutes Set by each user Overview of Network FAX and the network fax equipment Network FAX enables you to send data by e mail or fax without switching applications Network FAX differs from regular e mail software in that both data sent by fax and data sent by e mail is sent in TIFF format Data sent by e mail is sent as an attached TIFF file The receiver of this TIFF file can view the contents by double clicking the attachment Imaging for Windows an application that comes bundled with the Windows OS can be used to view this file 24 fax 02 Ol indd 24 e 03 5 28 3 53 17 PM e 1 Network FAX and the network fax equipment flowchart E This figure shows the Network FAX transmission process The proper settings for Network FAX the network fax equipment and the e mail server are explained below m zis 1 1 PC E mail server E mail Ny Network fax equipment The Network FAX transmission process A Data is sent directly from the P
15. Search a New eis This is the standard search function New Group F9 Delete Select To the Frst D To the Last Display Hem The results can be sorted by selecting sort options at the bottom of the dialog box Designate Designate F12 Count CAFS NUM 2 The Copy dialog box appears Editing deleting copying and searching Address Book records 51 faxl_02_04 indd 51 e 03 5 28 3 55 38 PM Search on Item gt Sort Records 0 Designate F12 OfCount Sender SenderMDB Receiver Receirer MDB cars NUM 4 This option searches on any field The results can be sorted by selecting sort options at the bottom of the dialog box Search on Group Edit Search S View Option Q Help H 01476 MED Search a group Jump to Search 515 x Address Book D Edit E Search View V Option Help H m Search Search on Item E CtrkF7 Search Searchon Serch on Group G Record Fs De Copy 2 lete E7 Display Item New Group Print Designate F12 O10Count f Sort Records Sender SenderMDB Receiver Receirer MDB sts NUM 4 This function allows searching on fields within the search results The sear
16. 02 04 indd Command Function Search Searches all records Search on Item Searches for specific items Search on Group Searches on a particular item Jump to Search Moves the cursor to the search results by item Sort Records Sorts the results by item Display Item Selects the items to be displayed Search Bar Toggles the display of the search toolbar Tool Bar Toggles the display of the toolbar Status Bar Toggles the display of the status bar Import Imports Address Book data from a file either CSV or Access format Export Exports the Address Book data in CSV format Back Up Backs up the data Optimization Optimizes the Address Book Recovery Restores the Address Book Save settings Saves the Address Book settings About 48 Displays the Address Book version information 03 5 28 3 55 30 PM m _ e 1 M Create New Address Book Records This section describes how to create new records in the Address Book Click the New Record button in the Address 1 Book dialog box Or select New Record from the Edit menu Addr Display Item H Delete D Copy dress Book D Fee 7 FB New Group F8 Select AIS the First To the Last B View 6 1
17. 4 Select the folder where Network FAX will be installed To use the default location click Next V Choose Destination Location Select folder where Selup will install files Setup will install Network FAX in the fol loving folder To install to this folder click Next To install to a different folder click Browse and select another folder Note for users of NT 2000 XP Before installing Network FAX on Windows NT log on with administrator privileges After installing Network FAX login with the user name used during installation 2 Install the CD ROM Network FAX Setup is preparing the InstallShield Wizard which guide you through the rest of the setup process Please wait Dest ination Folder ern Fi les ConUseskex Browse lt Beck ED Cancel In this example the destination folder is set to D Program Files ComUse skex To change the destination folder click Browse ILI Chery 5 Select the program folder To use the default program folder click Next Netw Select Program Folder To install this program double click on the setup icon on the e CD drive and follow the Install shield Wizard instructions Please select a program folder Setup will add program icons to the Program Folder listed below You may type a new folder nane or select one fron the existing fol
18. Comment T Print to file age range ca Current page C Pages Selection Enter page numbers and or page ranges separated by commas For example 1 3 5 12 Copies Number of copies m 3 collate 1 0 Print what Document Print all pages in range Options Zoom Pagesper sheet ipsos Scale to paper size NoScaing gt De 8 Network FAX automatically starts and the Send Fax dialog box appears Enter the appropriate information into the Fax number field the To field and the From field This information can be inserted from the Address Book as well We suggest that often used information is saved in the Address Book to save time 03 5 28 3 54 25 PM m _ e TIE Address Book A Edit Search S View V Option Q Help H E Search Item Search on Group New Records Company Fist Nem DIE Delete F7 Display Hem New Grop Print 3 0 3 Designate FI2 Qf Count CAPS NUM Entering information in the Address Book CD Click the Address Book button in the To field of the Quick Send Fax dialog box The Address Book dialog box appears 2 Click the Add button and enter the appropri ate information in each field Click OK Then select the entry just made and click the Designate button The Send Fax dialo
19. Company Department Nar Gee Preview Pane nanter 77 Fax Nube cancel V Use Refresh transmitting result S Enter the year month day hour and minute for the reservation in the relevant fields I I 1 I 1 I L I I I l 1 I I y I i From and Memo fields and verify the layout as required I I I I I I I I I I I I 1 I I I Click Cancel to cancel sending of the fax if nec essary Click Send The entered document is placed in the send box and is sent automatically at the reserved time 3 Enter information in the Cover Page To T is added in the flag field in the document list if a time is reserved 44 fax 02 03 indd 44 e 03 5 28 3 54 39 PM _ e 1 Using the Address Book Address Book Outline 46 Opening and Closing the Address Book 46 Address Book Elements 47 Create New Address Book Records 48 Editing deleting copying and searching Address Book records 50 Multiple Address Books 54 Import and export Address Book data 55 fax 02 04 indd 45 e 03 5 28 3 55 27 PM _ e 1 M Address Book Outline With the Address Book you can lll Record sender informati
20. Sending a document created in another application 38 Sending a document from a fax mailbox sens 39 Confirming fax transmissions and re sending 41 Confirming Om Tcv e 41 Re sending undelivered documents 1 1 1 1 1 1 1 12 12 2 ee rer eni 41 81625065 e EE 42 Reserving a transmission timo 0 0 0 44 Table of contents 5 fax 00 pre indd 5 e 03 5 28 3 51 22 PM Chapter 4 Chapter 5 fax 00 pre indd Using the Address BOOK 45 Address Book Outline iii 46 Opening and closing the Address Book 47 Opening the Address 47 Closing the Address Book eere tue s ree 47 Address Book Elements 48 Create a new Address Book Records 49 Editing deleting copying and searching Address Book entries 50 Editing Address Book Records eicere re 50 Deleting Address Book Recotds eee a dons 50 Copying Address Book Records sais a ett 51 searching Address Book 660096 a cereis 51 Multiple Address BOoOKkS 54 Import a
21. be sent to the network fax equipment In this case you would need to specify fax comuse co jp as the network fax equipment s local device domain name B Fax IP address Enter the IP address of the network fax equipment this number is used to identify the target device This setting is necessary when Bypass SMTP server is checked Transmission Result Notices This tells you whether or not the transmission from Network FAX to target fax machine has been successful Do not use SMTP Server Select this check box when you want data sent to a fax number by connecting directly to the network fax equipment Show Address Book with Send Screen This option determines whether or not to automatically open the Address Book when sending a message Select this check box to open the Address Book automatically open fax 02 O1 indd 26 1 E insert message when address is e mail When sending to an e mail address the following message is added to the main text Image data TIFF F format has been attached to the e mail Default cover page This option determines the cover page to use when a send com mand is executed Also when re sending from the undelivered folder or re sending a document for which a Quick Send was performed the cover page used by this document is used The other option s should be self explanatory Retry Feature If the network fax equipment is unable to receiv
22. fax from being sent click the Send Abort If the Save sent faxes check box is not selected in the Fax Mailbox dialog box in the Setup menu docu ments cannot be sent from the Sent folder and docu ments sent by Quick Send cannot be sent from the fax mailboxes 03 5 28 3 54 31 PM m A fax transmission may fail for a variety of reasons To confirm that the transmission was successful do the follow ing Confirming fax transmissions 1 Click the Sent button in the main window The list of sent documents appears 2 If the document appears in the sent document list then the document was sent without a etwork Bi xi Fax Mailbox E File Q Setup Options Q Help Topics H aram zr gm d g ad eHe pt on i Title Flag Date Time Pages To From D Microsoft M 2003 05 26 11 32 2 XYZ Manufa st2 po co Support Off O Letter EM 2003 05 22 17 10 0 XYzManufa st2 po co Support Off O Microsof V M 2003 05 22 17 00 1 st2 po co a EM 200305021658 0 st2 po co 41 34 SentBox 400 If the document is not in the Sent folder then it was not sent successfully Documents are stored in the Unde livered folder when they fail To view the list of unde livered documents click the Undelivered button Follow the steps below to re send undeliv
23. lower in the list Determines the field marker either a comma or a tab in the imported file yoog sseuppy eu Surs 5 Multiple Address Books Import and export Address Book data 55 03 5 28 3 55 47 PM Click the Import button 5 ok XD Search View Option Q He 5 Search Search on Item Search on Group New Record F5 ex Delete F7 1 Display tem E MiCount The selected fields are imported from the selected file Address Books Export DB Export You can export address book data in CSV format or Win dows address book format 1 e Click DB Export E in the Option O menu to display the DB Export window Browse Epot Output format 0 Canet Displayed Records G CSV 2 Selected Records Windows Address Book Non Export Htem N Company Short Title Department Notes Position Remove E Mal Fist Name ERE Last Name Zip Code Eu Ad essl Adis _Down Select either CSV or Windows address book as the export format Input the name of the file to be exported and click OK to export it to the folder that Network FAX is installed in Click Browse to enable free selection of export target You can assign files you want to export by transferrin
24. that the e mail address of the receiver is a address sender e mail address was not a valid e mail valid e mail address such as chris xxxx com address Invalid receiver e mail The server rejected the e mail because the Check that the e mail address of the sender is a e address receiver e mail address was not a valid e mail valid e mail address such as edward xxxx com address Invalid receiver e mail The domain name of the network MFP device Check that the domain name is correct See address is incorrect Chapter 1 for details Cannot send message The fax was sent but the server rejected it Consult with the system administrator responsible for the server to check that the SMTP server is running normally Send error An error occurred while sending via facsimile When the attached document size is large the server may not process it correctly Communication error An error occurred while communicating with If the user did not abort the send process this error the server which terminated the connection could indicate a network fault Wait a few moments before resending or consult the system administrator File I O error A file operation error occurred Restart the computer and try again Sharing an e mail address with other e mail software Error An e mail with a TIFF These error notices occur when the e mail is Check that the receiver s e mail address is correct attachment is re
25. the list of selected items and is also highlighted Ven Osten Search on Item Search on Group New Record F 5 Company First Name Last EdiF COmCom Katsuhisa Harel Designate F12 3 com cars NUM 4 Repeat this procedure to select other records as well The field to search on may be changed any time during the search p H s Displaying All Address Book Records Select View All in the Edit menu to view all Address Book records Multiple Address Books An unlimited number of Address Books can be created Contact information can be categorized by creating a different Address Book for each group such as work contacts and personal contacts 1 Select Switch Database in the Address Book menu ny Printer oup First Nan Exit faxl_02_04 indd 54 03 5 28 3 55 44 PM 3 Import and export Address Book data e This section describes how to import and export Address Books Import Address Books This section describes how to import Address Books in the following file formats CSV format Access format Importing CSV formatted information Addres Address ET nn Search Search on Grout Baup New Record F5 Optimization 0 1 Select Import from the Optio
26. the status of the network fax device where the data was sent Creation of Data for Transmission Result Notices E c loz Y Fax Number Title ee Address List 0 Tot Address Book 0 TimerSet From E Address Book Q Company Addresst Department Address2 Position Zip Code Name Company F Use Refresh transmitting result S Department Name Phone Number Fax Number 980 To display the transmission result notices check mark the check box for Get Notices of Transmission Results S at the transmission window when sending a document Documents sent with this particular check mark will have their transmission results displayed at the window for notifying transmission results at the Network FAX side The check mark is set as a default setting Interval between Transmission Result Notices The interval between notices display of transmission result notices to Network FAX is automatically set at time of software installation therefore setting is specifically not required However the setting can be manually confirmed by clicking Trans mission result manual renewal R or Transmission result manual renewal in the Option O menu of the main window Also any of the results can be altered and data transfer and status alteration also can be performed Transmi
27. 999 Sent folder 1 1500 variable Select or clear 1 999 VS Note Trash folder Set the alerts and alert limits Select the check box to the left of the alert Saving sent documents To save a sent document select the Save Sent Faxes check box The Difference between delete and shred When a document is deleted it is placed in the Trash folder When a document is shredded it is permanently removed 1 1500 variable An alert will appear when the document limit is reached Select or clear 1 999 When sending using the broadcast function we recommend that you do not select the Save Sent Faxes check box If you decide to save documents ensure that you have adequate hard disk space fax 02 O1 indd 27 03 5 28 3 53 21 PM HOMION SuLMsyuoD Document limits 27 m _ M Setting up to Receive Direct Fax Result Notices Once you set up to receive notices of direct fax results results of transmission instructions from Network FAX to Internet fax device can be automatically or manually displayed 1 Start the setting window for receiving notices of direct fax results 3 w 28 faxl_02_O1 indd e Set each environment to be used in the PC IP Address A and Port No E sections of the Communication dialog box Here if the Automatic setting is selected the information of the machine that the software is inst
28. C to the network fax equipment without going through an e mail server This method requires no e mail server With this method messages cannot be sent as an e mail B Data is sent as an e mail from the PC via the e mail server C Data is sent from the PC via the e mail server to the network fax equipment The network fax equipment then sends it to a remote fax machine in the same way a regular fax machine would D Receiving Network FAX Process Results Transmission Result Notices E Example Method A gt Jm ZA 7 Lb 5 5 dej Fax Methods B amp C SMTP server address 192 168 100 1 Network FAX e mail address sender s address support po comuse co jp support po comuse co jp Fax machine domain Fax comuse co jp Fax machine IP address 192 168 100 200 Bypass SMTP server E SMTP server address E mail transmission requires an SMTP server to send e mail and a POP3 server to receive e mail Enter the address of the SMTP server Selected W Network FAX e mail address Sender s e mail address Normally the user e mail address is entered here This address is used to identify the sender of an e mail This address appears in the From field in the message received If an e mail cannot be delivered an failure notice is returned to this e mail address When e mail is rejected by the e mail server it is put in the Undelivered folder Be sure to en
29. NT Soles Department COMPANY XYZ Manufacturing Co Ltd FROM NAME Support Officer DEPARTMENT 1900022 COMPANY Support Center FAX Comuse Co Ltd 042 526 1199 ADDRESS 042 526 2896 ADDRESS i L16 Nishiki che Tachikawa shi ZIPCODE Nokono Building 1 Click the Memorandum button in the Quick Send dialog box Address C E Mail 151 INOA Surpuag Number of pages 1 Including this cover sheet Date 10 26 2001 fs Fax Number 042 526 1199 Title H Gover Fate 2 rese DD Address Book 0 From E Address Book Address List 1 MrShinnawuke 4 I Will send you a response to day regardeing your equest 1 The cover page layout appears on screen Company Manufacturing Co Ltd Address 3 1 16 Nishki cho Tachikawa Department Sales Department Address2 Nakano Building Position Assistant Manager Zip Code 190002 Name Taro Shinnosuke Company Comuss Co Ltd Department Support Center MemorandumQ 12 pu Name Eupport Officer Fax lunber AZ You can adjust the document with the tool buttons provided 5 When finished click the hls button The Quick Send dialog box appears again 6 To send click the Send button 17 Use Fetresh transmitting result S SS 1 xl MrShinnosuke Will send you a response to day regardeing you
30. S files in color xipuoddy This will display the Security tab in the Properties screen e e Additional information 73 fax 03 Ol indd 73 e 03 5 28 3 57 26 PM 74 faxl_03_O1 indd Basic Functions Receiver Fax e mail I fax Send size A4 B4 Letter Legal Resolution 200 x 200 dpi fine 400 x 400 super fine Code format Fax MH e mail I fax TIFF Data conversion Converts fax data to BMP and TIFF data On screen document display Zoom in out 4 settings Rotate 2907 180 Select page Delete page Send Functions Write message on cover page Maximum of 700 characters Broadcasting Maximum of 1500 addresses Document Preview Available Address Book Functions Number of Address Book entries Maximum of 1000 entries per Address Book There is no limit on the number of Address Books Data entry fields Company name 40 Department 40 Position 20 First Name 20 Last Name 20 Zip code 10 Address 1 40 Address 2 40 Fax number 40 Telephone number 40 E mail address 128 Short Title 20 Notes 80 Copy function Entries may be copied and edited Search Functions All items Example Dallas searches for all instances of the word Dallas Search for each item Search by specifying a particular item Group Select the group name Mailb
31. To delete documents stored in the respective fax mailboxes take the following steps We recommend that you delete all documents no longer required Deleting a document Deleted documents are moved to the Trash folder 1 From the main window click the fax mailbox where the desired document is located lolx E File Q Setup Options Help Topics H e py fing ma H E eo Title Flag Dale Time Pages FAX1 EMai From D Letter EM 200305021710 XYZManufa st2 po co Support OF 2003 05 22 17 09 1 XYZ Manufa st2 po co Support E Microsof V 200305221700 1 st2 po co a EM 2003055021658 0 st2 p0 co x SentBox 400 A document list appears Click the desired document and drag it to the Trash folder 2 E Are you sure that you want to move the selected item to the Trash Bin After the document is dragged to the Trash folder the following message appears Are you sure that you want to move the selected item to the Trash Bin 3 Click WOK XE File D Setup Options Q Help Topics H mal T hy nn 36 87 Enn Title Flag Date Time Pages To FAX E Mail From D Letter EM 2003 05 22 17 10 0 XYZ Manufa st2 po co Support Of By 2003 05 22 17 00 1 st2 po co
32. a EM 2003 05 22 16 59 0 st2 po co 41 M Sent Box 3100 4 The document is now deleted fax 02 05 indd 59 Shredding documents Shredding the document permanently deletes it This is different from putting a document in the Trash folder From the main window click the fax mailbox containing the desired document A document list appears Click the document to shred and drag it to the shredder After the document is dragged to the Shredder the following message appears Are you sure that you want to permanently shred the selected item Click The document is now shredded NI The difference between delete and shred When a document is placed in the Trash folder it is said to be deleted but it is still retrievable When a document is shredded it is permanently deleted Sjuoumoop Sune op pue Surueuow Changing document names Deleting documents 59 03 5 28 3 56 14 PM m Batch Deletion of Documents Sent and Undelivered Perform this operation to batch shred the documents in the Sent folder and Undelivered folder 1 Click the document folder in the main window Sent folder or Undelivered folder holding the document batch to be deleted to display the documents in list form lol x E uj fing ama eee Title Flag Date Time Pages To FAX E Mail From D Lett
33. alled on will be automatically inserted muricalions Address F Automatic configuratior B Pot IV Automatic configuration U Notiication Show pop up result screen E Clear al History D Cancel If Window pop up notices P is selected in the Notices dialog box result notices will take the form of a pop up window Click on Delete log of all received transmissions D to delete the log of received transmissions Click OK to save settings Click 28 Cancel to exit window without making settings 03 5 28 3 53 22 PM 1 m faxl_02_02 indd 29 e 03 5 28 3 53 48 PM _ e 1 Quick Send You can send a quick one page fax by writing a memo on the cover page Only Letter size is available with Quick Send Writing the message 1 Click the QuickSend button in the main window 3 Enter the receiver fax number in the Fax Number field JJ Note Click the E mail in the Address button and enter an e mail address in the text box to send the document as an 2 cls Sal e mail attachment TIFF file rom 7 Refresh Transmitti
34. anufa st2 po co Support Off 5 V M 2003 05 22 17 09 1 XYZManufa st2 po co Support Off Click the desired document DMicrosen V M 200405021700 1 st2 po co EM 200305221659 0 st2 po co A 515 xi Setup Options Q Help Topics H r d ju En o Flag Date Time Pages To FAX E Mall_ From EM 2003 05 22 17 10 0 XYzManufa st2 po co Support Off Ut V M 2003 05 22 17 09 1 XYzManufa st2 ppo to Support Off O Microsoft V M 2003 05 22 17 00 1 st2 po co a EM 2003 05 22 16 59 0 st2 po co j E Sent Box 4100 4 The title appears in the document l 1 4 When sending a document from an application the file SentBox 4 100 4 name is automatically used as the title The title section appears highlighted y 3 Click the Rename button in the main 1 Network FAX lt lo xi Fax Mailbox F File Setup Options Oml Topics H 0 Sal rei 7 ane 86 2 EAE Title Flag Dale Time Pages FAXIE Mail_ From EM 2003 05 22 17 10 0 XYZ Manufa st2 po co Support Of E Microsoft V M 2003 05 22 17 09 1 XYZ Manufa st2 po co Support Of D Microsoft V M 2003 05 22 17 00 1 st2 po co B EM 2003 05 22 16 59 0 st2 po co 41 1 Sent Box 400 4 A blank title entry field appears 58 fax 02 05 indd 58 e 03 5 28 3 56 11 PM _ M Deleting documents
35. ave document Sent Do Not Save Trash Shredder Overview of fax mailboxes and the fax sending utility 33 fax 02 02 indd 33 03 5 28 3 53 57 PM fax 02 02 indd 34 e 03 5 28 3 53 57 PM faxl_02_03 indd 35 e 03 5 28 3 54 22 PM M Flowchart of fax functions information Click the Quick Send button Enter the appropriate Use an application to create a document and run the print command using the Network FAX printer driver v Check that the sent successful document was ly y Select a document from any fax mailbox and click the Send button If the document was not sent successfully re send it 36 fax 02 03 indd 36 e 03 5 28 3 54 22 PM m Click the Quick Send button in the main window The Quick Send dialog box appears Address List 1 2 E d Address C E Mail Fax Number Titled Cover Pase D Coverpaget 789101 Top Ans iQ From Address Book G Company Address Department Address2 Position Zip Code Name Company Department _Menererdum Name Cover Page Prevent Phone Number F Use Refresh transmitting result S gestis X canei If a document is not selected the mailbox fax 02 03 indd Button Send
36. ch process works by comparing characters start ing with the first character in each string Example A search string of CO will find COMUSE but a search string of MU will not 52 fax 02 04 indd 52 Enter a string to be searched in the Search String box in the Search dialog box and then click the Search button B Search Strings S Sortby C FirstName C LasiName L C Zip Code Z Cancel All the records and fields are searched with the results for any matches shown in the main window Example Searching for the letter T Any records whose First Name or Last Name field is T will be shown in the main window 5 Edit Search S View Option Help ED Search Search on Item Search on Group New Record FS amp ff First Name Last Name FAX Name Address Others Tomoko Enomoto y Hiromi Takazono Search on Item The search can be limited to specific fields For example a search could be done using both the First Name and the Company fields The search is done on all the records in the Address Book The search results are shown sorted by the First Name field of the Name tab Name tab B Nane N Address 4 Others O Est Names Last Name Company Department Position gt Sortby Company C First Name C LastName C Zip Cod
37. dcast is shown in either the E mail field or Fax field depending on which option was selected book do you want to add to the broadcast ss FAX Number Cancel Title H m 1218 Gera ARE TimerSet R TM dress Book 0 y From Address Book Mese Suet Peston pede ue Desine DOM Rd Phone lunes Foue Gover Page revient IV Use Refresh transmittirg result S Fax i Address List IAE Gaver Page oan I TimerSet R Address 000100 Frome Address Book Company Address Departnent Address Position Zin Code Nome Company J Department FF Memorandum Hs Phone lunes came Cover Page revient 17 Use Refresh transmittirg result S 43 Cover Page ki From Ad resst FE Nishiki cho Tachikawa Addess2 iekaro Buldne ZipCode romz Ganpery fome Cota Menorandam M Cover Page Preview Use Refresh transmitting Department Sippart Center tane Bente Phone Number 342 226 2836 SS Fax Number 42 526 1139 7 Xey Surpuog X canc
38. ders list Program Folders FRietwork FA Existing Folders 3 Click Next to start the installation process Click to cancel the installation pro cess Microsoft Office JL LN Yelcone to the InstallShield Wizard for Network FAX The Instal IShieldR Wizard will Install Network FAX on your computer To continue click xt The installation process begins 6 The final wizard dialog box will appear to indicate that installation is complete Click Finish InstallShield Wizard Complete Setup has finished installing Network FAX on your Windows2000 or WindowsXP users MUST have Adninistrator rights the first time you run this an Beck ins 18 fax 01 02 indd 18 e 03 5 28 3 52 52 PM Uninstalling Network FAX f Caution Before starting the uninstall process exit all other appli cations Following these steps to uninstall Network FAX 1 3 3 Click Start then point to Settings and click on Control Panel Double click the Add Remove Programs icon Add Remove Select Network FAX and click Network FAX Setup is preparing the InstallShieldR Wizard which will guide vou through the rest of the setup process Please wait sun MESE n The InstallShield Wizard will start When the message Do you want to com pletely remove the selected app
39. e Search Cancel 03 5 28 3 55 40 PM _ e 1 Jump on Search j Address tab 7 B Name N Others O ex This function allows searching on fields within the search ZipCode results FAX E Mail To use the Jump on Search function click the Jump on Search button in the main window or select Jump on Search from the Search menu After the Jump on Search dialog box appears select a field to search on from the Item list and then enter the search string in the text box and Sortby Company Fst Name C LastName C Zip Code Search Cancel Others tab D Name Ad ress 4 Othes O o 91009 sseuppy eu Surs 5 ES 3 click the Start button 030 Search Search on Item Search on Group ort L ray First Name C Last Name Zip Code Search New Record F5 parer ET om atsuhisa een COmuse Tomoko DA i Comuse Hiromi fu sgahbad WHAM 777OB8B8B KU UAO O UoOOoU DIM Search on Group Designate F12 This function shows all the records assigned to a particular 3 group Select the group name and then click the Search button to Example Searching fur m in the First Name field display all th b f that e Ap
40. e one page fax Quick Send faxes can only be sent using Letter size Click Quick Send in the main window The Quick Send dialog box appears Enter the required information such as the receiver fax number and click the Send button to send the docu ment For more details on Quick Send see Quick Send in Chapter 2 Sending a document created in another application Use this method to send a document created in another Windows application such as Notepad or MS Word 1 3 Create the document in the other application Click Print in the application File menu 1 1 111 rs The application Print dialog box appears 38 fax 02 03 indd 38 I Caution If the application does not have a option for selecting the printer in the Print dialog box or if the print com mand causes the document to be printed directly locate the dialog box where the printer is selected The Print Setup or Page Setup commands in the File menu may contain this option Select Network FAX as the printer and then print the document 3 4 5 Click Network FAX in the printer options sec tion in the Print dialog box Verify that the settings are complete and click OK CO axi Printer Name ES Network FAX for Windows m Status Idle Type Network FAX For Win2000 re
41. e receiver is highlighted Click the Designate The Send Fax dialog box appears with the To field entry completed button To send the document as an e mail attachment TIFF file enter an e mail address in the Address field Click the Address Book button in the From field to display the Address Book sender list Repeat steps 5 6 to complete the From field Alternately this information can be entered manually faxl_02_03 indd 40 8 5 C E Nail I 0425261199 Title G Fax Number Address List 1 2 3 Gover Pate oovepasst q E Microsoft Word ais IV Use Refresh transmitting result en 4752 1108 042 526 2886 v Send To cancel the fax sending operation click the Cancel in the Send Fax dialog box To send a document from a document folder with a cover page select the cover page from the drop down list in the Cover Page field To write a brief memo on the cover page click the Memorandum button After completing all the necessary informa Preview tion click the button and check that the information entered is correct earren r m Send Click the button button to send the fax To stop the
42. e the docu ment from Network FAX transmission jobs stay in the Outbox folder The retry feature then enables automatic re transmit of those jobs This will enable Network FAX to retransmit the document until successful or until the number of retries has been attempted The number of retry Set the number of retries 0 9 When O is set the retry will not be performed The retry interval Set the retry interval 1 9 minutes Sending of the next document begins when retry for the wait ing document is complete 03 5 28 3 53 19 PM m _ M Document limits EE Document limits allow the user to limit the number of documents saved in each fax mailbox When the document limit of the Trash folder is exceeded the oldest document is automatically shredded See below for details on shredding This is true for other mailboxes as well To set the document limit 1 Click Document Management in the Setup menu e Alarm Alarm Fares sent Alarm Faxes deleted 30 Alam Alams 1111 i The Document Management dialog box appears 17 2 Set the document limit for each item in the Document Management dialog box 3 0 Fax Mailbox Document Limit Alert Alert Limit Out Box 1 1500 variable Select or clear 1 1500 Undelivered folder 1 1500 variable Select or clear 1
43. el Click the Cover Page Preview button to check the layout Facsimile Transmission 3 prd ocu FROM atat 88618 Gm tree tentem 77 eaa 1 11 Click the Send button in the Quick Send dialog box to begin broadcasting G Fax Number Broadcast Tie Address List Timerset B soe ESSET Fron Address Book Gover Pase s ITO Addresst FT Nishki che Tachkawa Departnent Takano Bulle Position Zip Code icone Name Come Somua Cod Depsrtment rapport Genrer Memorandum hp a SERRE a see Suppor Offer Gover Page Preview Phone Number 042 626 2866 ha Fax Number 2 2515 IV Use Fefresh transmittire result S Broadcasting 43 03 5 28 3 54 38 PM m Using TimerSet function a fax message can be sent at reserved time 1 Click the TimerSet S check box in the FAX send screen The TimerSet field is displayed d Fax Number we Address List 1 2 8 Cover Page O Trone z NES 718190 Quum ToD Address Book D r From Address Book Q Company Address1 Department Address Position Zip Code Name
44. er EM 2003 05 22 17 10 0 XYzManufa st2 po co Support Off V M 2003052217001 st2 no co a EM 2003 05 2216 59 0 st2 po co 2 Right click inside the document folder to be batch deleted and click All Delete C from the displayed menu List Print L Print Documents P AlDelete c The All Documents deleted message will be dis played e 3 Click to batch shred indicated document folder The difference between delete and shred When a document is placed in the Trash folder it is said to be deleted but is still retrievable When a document is shredded it is permanently deleted Try not to keep broadcast transmissions If broadcasts are to be saved be sure that the hard disc has plenty of free space e 60 fax 02 05 indd 60 e 03 5 28 3 56 15 PM fax 02 O6 indd 6l e 03 5 28 3 56 41 PM Viewing Documents Documents in the Undelivered Sent and Trash folder can be viewed on screen Document Display button Use the Document Display buttons to zoom in zoom out and rotate documents on the screen IS Network FAX Fax Mailbox F File L View V Setup S Options O Help Topics H 49 sex fiefs ve 5 ue 1111 Tq Tq 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1 Move to first page 2 Move to previous page 3 Move to
45. ered documents Some documents in the Outbox folder could be waiting for the retry timer to elapse and are still attempting transmission If these files are subsequently sent to the MFP they will then be put in the Sent Folder faxl_02_03 indd 41 Re sending undelivered documents While automatic retry is available by setting from the Fax Setup screen manual re sending is also available from the Undelivered folder 1 Click the Undelivered button in the main window A list of undelivered documents appears 2 Click the document you want to re send and click the Send button Fax Mailbox E File Options O Help Topics H Ell ell ss en og Title Flag Dale Time Pages FAX EMail From a V M 2003 05 26 11 32 2 XYzManufa st2 po co Support O Letter EM 2003 05 22 17 10 0 XYZManufa st2 po co Support Off O Microsof V M 2003 05 22 17 00 1 st2 po co a EM 200305221659 0 st2 po co sl s BentBox 400 The Send Fax dialog box appears Make any necessary changes such as the receiver address 3 Click the Sena button The document is re sent When the transmission is complete the document is moved to the Sent folder To check that the document is now i
46. g them from Export Items to Non export Items Also you can return them back to Export Items from Non export Items 56 fax 02 04 indd 56 17 Items Exported between Network FAX Address book and Windows Address book Network FAX Address book Windows Address book 1 Company name Company nam 2 Department name Department name 3 Position Position 4 Japanese reading of nam Japanese reading of name 5 Name Name 6 Address 1 City Town Village 7 Address 2 House number 8 Fax number Fax number 9 Tel number Tel number 10 Abbreviated name Abbreviation 1 Memo Memo 03 5 28 3 55 48 PM m faxl_02_05 indd 57 e 03 5 28 3 56 10 PM Changing document names Document names can be up to 30 characters long and descriptive document names make it easier to identify the docu ment Titles such as New Product Information or Orders from East West Trading help identify the document to the receivers as well 4 Enter a title 1 Open the fax mailbox that contains the desired document 2 0 x ax Mailbox F File Options Q Help Topics H A list of documents appears fale 5 El i aller Title Flag Dale Time Pages FAX EMail From Letter EM 2003 05 22 17 10 0 XYzM
47. g box appears again The information is now entered in the Address Book and you have entered the necessary infor mation for the To field of the Send Fax dialog box 4 Repeat steps 1 3 to enter and then insert the sender s details To send the document by e mail as an attachment TIFF file enter an e mail address for the receiver 6 To send a cover page with a document cre ated in another application choose a cover page from the list in the Cover Page field To write a message on the cover page click the Memorandum button 71878 o T TimerSet B From Book Addressl Mishki che Tachkawa Tiere Baile f Prone Nurber 09 9 y send Fax Number X cancel faxl_02_03 indd 39 1 After entering the appropriate information click the Send button The fax sending process begins If the receiver and the sender are in the Address Book their information can be inserted automatically into the related fields in the Quick Send dialog box directly from the Address Book To have the Address Book open auto matically when sending select the Show Address Book with Send Screen check box See Chapter 1 Sending a document from a fax mail box Documents held in the Networ
48. k FAX document folders Sent folder Undelivered folder or Trash folder can be sent directly from the folder This is the easiest way to send a document 1 From the main window click the fax mailbox containing the document to send A list of documents appears 2 Click the document to send insi ane q x 3 E zi I T Flag Date Time Pages To FAXIE Mail_ From se EM 2003052216580 0 st2 po co Fax Mailbox E File D Setup Options Help Topics H When clicked the document is highlighted 3 Click the Send button Word Cover TimerSet o Front Actes 800009 Actress Address The Send Fax dialog box appears Faxing methods 39 03 5 28 3 54 28 PM Xey Surpuog m 40 To have the Address Book open automatically when send ing select the Show Address Book with Send Screen check box See Chapter 1 Click the 4 Address Book button in the To filed of the Send Fax dialog box Alternately this information can be entered manually k First Nan gt Company gt i i Sender Sender MDB The Address Book recipient list appears Book list Click the receiver of this fax in the Address Th
49. lication and all its components appears click Do you want to completely remove the selected application and all of its components If prompted with this message Save Net work FAX data click ves Pew Ke x Setup Status Network FAX Setup is performing the requested operations Q Save Network FAX data and address book Cw ow Cancel fax 01 02 indd 19 When the uninstall process is complete click 2 Finish 6 Maintenance Complete Instal Shield Wizard has finished performing maintenence operations on Network FAX X Ve HOMION Sunrxg pue SWEIS pack carcel ZS Note If a message informs you that the uninstall process is complete but that some items could not be deleted you can use the Windows Explorer or other method to go to the ComUse skex folder or the folder specified during installation and delete any items To keep the Address Book or other data when installing a newer version of Network FAX do not delete these files Restart Windows Installing Network FAX Uninstalling Network FAX 19 03 5 28 3 52 54 PM m fax 01 02 indd 20 03 5 28 3 52 55 PM _ e 1 Operation Manual This section gives detailed instructions on using Network FAX Chapter 1 explains how to configure Network FAX Chapter 2 guides you through the basic steps of sendi
50. n menu loi xi Search on Item Designate FI2 22Count CAPS NUM 4 The Import dialog box appears 2 Select the type of file to import and click the Next button Select CSV this time impor Please choose the type of format lt Back Ne Cancet The Open File dialog box appears faxl_02_04 indd 55 e 1 3 Click the Browse button and select the CSV file to import then click _Next_ button Import Click Browse to find a file which you wish to import Nt C Documents and Settings takazonolBookl csv lt lt Back Cancel The field selection dialog box appears 4 Select the fields to import and the import order and click the Next button Add Remove Up Down Delimiter The fields selected for import are displayed in the Layout section to make field selection easier Moves the selected item in the Non Import Item to the Import Item list Select dummy for fields that do not contain data If dummy is not selected for fields that do not contain data the field names and values will not be properly aligned Removes a field from the Import Item list Moves the selected item higher in the list Moves the selected item
51. n describes Address Book functions e 1 M Address Book Elements em 1 Menu Bar 2 Search toolbar Displays the menus Contains buttons for functions used in searching 3 Toolbar Contains buttons functions used in entering and editing information 4 Sender tab Shows the sender information 5 Recipient tab Shows the recipient information 6 List area Shows a list of the information for the selected tab recipient or sender 7 Detail area Menu Command Shows the details for the record selected in the list area Function Switch Database Switches between Address Books Address Book Print Prints the data Exit Closes the Address Book New Record Edit Creates new records in the Address Book Edits Address Book records Delete Deletes Address Book records Copy Copies Address Book records New Group Creates a new group Select All Selects all records To the First Moves the cursor to the first record in the list To the Last Moves the cursor to the last record in the list View All Displays all records Designate Address Book Outline Opening and Closing the Address Book Address Book Elements 47 faxl_02_04 indd 47 Sets the currently selected record as the recipient e 03 5 28 3 55 30 PM yoog sseuppy aun Surs 48 fax
52. n the Sent folder click the Sent button Confirming fax transmissions and re sending 41 03 5 28 3 54 34 PM Xey Surpuog m _ e 1 M Broadcasting Using the Broadcast function a single fax message can be sent to multiple receivers automatically When broadcasting the name of the receiver is changed for each transmission while the body of the message remains the same The example below uses the Quick Send dialog box but the steps are the same for broadcasting from an application or a mailbox 3 Click the Address Book button in the To area 1 Click on the Quick Send button in the main Select the receivers to be included in the window Or select Quick Send from the Option menu broadcast nn 9 To select all the receivers click Select All in the eme LU Edit menu of the Address Book Aeg fom Address Book BIE Refresh Transmitting Result Edi Search S View Option Help 5 1 SenBo 0100 4 xi To exclude a receiver that has been selected click e that recipient while holding down the CTRL key Also to select all the receivers press A key while holding the CTRL key IR Address Book Address Book A EdE Search S View Option O Help H D T Timerset tp Tom Address Book 0 From Address Book Compay Addresst I Department
53. nd export Address Book data 55 Import Address BOOKS recte e e P 55 Address Books Export DB Export eire tt pr deese tee 56 Renaming and deleting documents 57 Changing document names iii 58 Deleting em 59 Deleting a document sssi enen eim ote 59 Shredding documents shine inner ete etate de eese ques 59 Batch Deletion of Documents Sent and Undelivered sees 60 6 e 03 5 28 3 51 23 PM m _ e Chapter Viewing Documents nnd ie e CREDERE ERR ER etd dele 61 Viewing Documents iii 62 Document Display buttons 62 Viewing a document ie 63 Deleting a portion of a document ss 64 Appendix Transmission Result Notices and Indication Function etree eens 66 Creation of Data for Transmission Result Notices 66 Interval between Transmission Result Notices 4 66 Flowchart of Transmission Result Notices 67 Icons for Data Handled in Transmission Result Notices 67 The Types of Icons Displayed in Network FAX Document Folders s 68 Troubleshooting c 69 INetWork n PRG TRI 69 Sharing an e mail address with other e mail software eese 69 Additional InfOrm atiOr 70 Printer
54. next page 4 Move to last page 6 Show at actual size 7 Show at 1 2 size 5 Move to specified page 8 Show at 1 3 size 9 Show at 1 6 size A4 Letter Show at 1 8 size B4 A3 Legal 10 Rotate 90 counter clockwise 11 Rotate 90 clockwise 12 Rotate 180 13 Delete current page 14 Close document display 62 faxl_02_06 indd 62 e 03 5 28 3 56 42 PM 1 From the main window click the fax mailbox containing the desired document ini xi File Q Setup Options Q Help Topics H r T E eese pr Hag pate Time Pages To From a M 2003 05 26 11 32 2 XYZ Manufa st2Gpo co Support O Letter EM 2003 05 22 17 10 0 XYzManufa st2 po co Support Off O Microso V M 2003 05 22 17 00 1 st2 po co 200305221659 0 st2 po co mi SeniBox 400 4 A document list appears Click the desired document The document appears highlighted Click the View button or double click the selected document e E k lolx File D View Setup S Options Help Topics ED alle sla ele me clefs va 4 x 84 e N Tent Tost Tont Toet Tost Tost Tont Tost Tent Tet Thot Tot Test Tet Toot Tost Tont Tost Tout That That Tht Tact That Thet Tos That That That Tet That That Teat
55. ng Result R 4 Enter the appropriate information in the To field x ll G Addrese List 1 2 3 Cover Pate coverage x 14 1 8 9 0 xl ing Co Ltd Address Tachikawa Department Sales Department Actress Nakano Building e z um m e 81910 rome Gove Phone Numi Zens Address Book D From E Address Book 5 Enter the required information in the From field F Use Refresh transi LESEN The Quick Send dialog box appears P Note When the receiver and sender are registered in the Address Book you can insert information by selecting the sender or receiver from the Address Book For details see Fax sending methods The Address Book opens automati cally when Show Address Book with Send Screen is selected in the configuration process See Chapter 1 You can also display this dialog box by clicking Quick Send in the Options menu 2 Select a cover page sample in the Cover Page field coverpagel v SET ERR icoverpagel 30 fax 02 02 indd 30 e 03 5 28 3 53 50 PM e 4 Click the Cover Page Preview button Hol Entering the fax message in the Memo input field To enter a quick message on the selected cover page write a message in the Memo text box Facsimile Transmission TO NAME Tara Shinnomike DEPARTME
56. ng a fax Chapter 3 and subsequent chapters provide advanced instructions and useful tips to help you get the most out of Network FAX Chapter 1 Configuring Network 23 Chapter 2 Sending your first fax 29 Chapter 3 Sending a fax 35 Chapter 4 Using the Address Book 45 Chapter 5 Renaming and deleting documents 57 Chapter 6 Viewing Documents 61 fax 02 Ol indd 21 e 03 5 28 3 53 15 PM fax 02 Ol indd 22 03 5 28 3 53 15 PM fax 02 Olindd 23 e 03 5 28 3 53 15 PM _ e 17 M Fax Setup 1 In the Setup menu click Fax Setup FAX maian other F Do notuse SMTP N Fax Dormain D Fax P Address Iv Use transmission result notice Qo The Fax Setup dialog box appears 2 Enter the information and select any check boxes required 3j Click to confirm your settings Click Cancel to discard any changes and close the dialog box A description of these options is included in the following pages With Windows NT 2000 or XP if you make a fax setup with administrator privileges and attempt to login with the user name and change the settings the following dialog box is displayed e x Are you sure to copy the configulation which administrator has set at the time of instlaton D
57. ocuments Undelivered Documents that were not successfully sent are e automatically kept here A maximum of 999 doc uments can be kept in this folder This number can be changed See Document limits in Chap ter 1 When the number of documents exceeds the limit the oldest document is moved to the Trash folder 3 Sent Sent documents are automatically kept here A maximum of 999 documents can be kept in this folder This setting is performed using Mailbox Management located under Setup When the number of documents exceeds the set limit the document marked with the oldest date is either moved to the Trash folder or Shredder 32 fax 02 02 indd 32 e 03 5 28 3 53 55 PM e aS Document lists The status of documents in the document list is indicated with the following flags Title Flag Date Time Pages FAX I E Mail From M 200908221700 1 st po co a EM 2003 05 22 16 59 0 st2 po co Flag legend Document has been viewed Document has been printed Document was sent at a designated time Document was sent via Quick Send The Do Not Save option is selected See Mailbox Management in Chapter 1 Document was sent as e mail 151 INOA Surpuag zzumuduva Fax mailbox operations Far avalon Tue pay bale 0 puso fes re Sent S
58. on name company address fax number e mail etc lll Record recipient information name company address fax number e mail etc Wi Edit delete copy and search through Address Book records ll Create new Address Books and switch between them lll Import and export Address Book data Send documents from the Address Book Store up to 1 000 records M Opening and Closing the Address Book Opening the Address Book 1 Click the FAX dialog box Or select Address Book from the Options e menu Title n Address Book EM O Microsoft V M V M EM File D Setup Options Q Help Topics H aaa Re mp olg button in the Network Print Documents Fer E Mail From All Delete D hufa st2 po co 20 Refresh Transmitting Result R pufa st2 po co 20730877TTUU 1 st2 po co 20030521659 st2 po co The Address Book dialo tox appears 46 faxl_02_04 indd 46 Support Off Support Of Closing the Address Book 1 Select Exit from the Address Book menu in the Address Book dialog box lolx Address 5 Edi E Search View Option Switch Database C Print crep Bearch on Group Ext ony First Nam Name _ Address Others The Address Book closes 03 5 28 3 55 28 PM m This sectio
59. osoft Windows 2000 we recommend using 64MB or more and there is a maximum memory limit of 4GB If running Microsoft Windows XP we recommend using 128MB or more Introduction Terminology Note System requirements 3 fax 00 pre indd 3 e 03 5 28 3 51 21 PM _ e 1 M Table of contents 00211 ade 2 2 Terminology Note 0 0 000101010101010120 drei Foe 3 System requirements 3 TapE Ol COMMIS P 4 Preparation Chapter 1 Overview of Network FAX 11 Network FAX Flowchart 12 System PLOW S 12 Sending and receiving flowchatt tet 13 e Chapter 2 Starting and Exiting Network FAX ire 15 e Starting Network FAX nennen enne ennnn entis rennen nennen tnn rnn sentire nnn 16 Exiting Network FAX qe 16 Startind Direct Fax Result Notices Settings 17 Exiting Direct Fax Result Notices Settings 17 Installing Network FAX
60. ox Management Function Number of documents stored in document folders Limits the number of documents stored in each folder and the number of alerts that are issued Undelivered folder processing Undelivered documents are stored here Trash folder Documents are moved to the Trash folder from any document folder Old documents are automatically put in the Trash folder when the document limit is exceeded for that folder Documents are permanently deleted from the Trash folder when the document limit is exceeded for that folder Title insertion A title up to 30 characters long can be inserted to each document Items created by Network FAX 74 Documents lists of documents in the Undelivered Sent and Trash folders e 03 5 28 3 57 26 PM m Network FAX User Manual e ABE 2008 e Comuse Co Ltd All rights reserved fax 03 Ol indd 75 03 5 28 3 57 26 PM
61. r equest X Cancel Thanks for your business The Memo dialog box appears 2 Enter your message 3 When finished click TOK Different cover pages allow different message lengths The maximum message length is 700 characters e e Quick Send 31 fax 02 02 indd 31 e 03 5 28 3 53 53 PM M Overview of fax mailboxes and the fax sending utility Fax mailboxes hold documents to be sent and serve as temporary holding places for documents Each document folder serves a specific purpose and works with other folders Click the respective fax mailbox folder button to view a list of the documents in a fax mailbox There are four fax mailboxes and a shredder Fax mailboxes IB Network FAX Fax Mailbox F File L Setup S Opti aan g x Out Box Documents that have already been addressed are held in this folder until sent A maximum of 1500 documents can be kept in this folder This number can be changed See Document limits in Chap ter 1 4 Trash Documents that have been deleted from other fax mailboxes or documents that have moved when document limits are exceeded are kept in the Trash folder A maximum of 999 documents can be kept in this folder This number can be changed See Document limits in Chapter 1 When the number of documents exceeds the limit the oldest document is permanently removed 5 Shredder The shredder permanently removes d
62. re is a mark on the bottom right of an icon it shows that there is data for the transmission result notices A list of all the icons is printed on the next page Transmission Result Notices and Indication Function 67 faxl_03_01 indd 67 e 03 5 28 3 57 17 PM _ e 1 The Types of Icons Displayed in Network FAX Document Folders Normal documents Successfully sent documents Time indication for document waiting for transmission timeout Time indication for transmission timeout document Time indication for transmission Transmission result notices status Transmission result notices transmission successful Time indication for timeout wait for transmission result notices Time indication for timeout transmission result notices status Time indication for timeout transmission result notices Transmission result notices waiting status Time indication for timeout wait for transmission result notices waiting status Transmission failed Time indication for document transmission failure e Transmission result notices transmission failed Time indication document transmission result notices transmission failed Transmission result notices not received Time indication transmission result notices not received eee CT ET SS 6 6 RT When there is a mark on the top left of an icon it shows that da
63. registered trademarks of their respec tive companies e fax 00 pre indd 2 e 03 5 28 3 51 20 PM _ e 1 M Terminology Note The term network fax equipment refers to devices such as copiers facsimiles printers and other machines that sup port network operation In order to support the functions offered by Network FAX network fax equipment must have RFC based Internet fax functionality In this manual both Network FAX and Network FAX Communicator are referred to as Network FAX and the fax machine displayed on screen is referred to as a network fax equipment M System requirements Network FAX requires the following hardware and software to operate Component Requirements PC main unit Machine specification requiring operation system 50MB or more A large amount of free space is recommended if Bana Gish space you choose to manage documents Operation System Microsoft Windows 98 including Second Edition Microsoft Windows Millennium Edition Microsoft Windows NT Server 4 0 Workstation 4 0 Microsoft Windows 2000 Server Professional Advanced Server Microsoft Windows XP HOME Edition Professional Operation with Microsoft Windows 95 is not guaranteed Requires network environment that can support network fax equipment or email server Network Environmen e 1 If running Microsoft Windows XP we recommend using Pentium 300MHz or higher e 2 If running Micr
64. ssion Waiting Document Folder 1 Transferred to Sent folder as successful 1 Transferred to Undelivered document folder as failed 1 Transferred to Undelivered document folder as result not received Undelivered Mailbox 1 Transferred to Sent folder as successful 1 Transferred to Sent folder as failed 66 faxl_03_O1 indd 66 03 5 28 3 57 14 PM m e m NM Fax machine 1 Sends fax data 2 If transmission process from Network FAX to fax machine is successful data will be stored in Sent folder 3 If transmission process from Network FAX to fax machine fails data will be stored in Undelivered folder Icons for Data Handled in Transmission Result Notices Requirements Transmission result notices status Transmission result notices transmission success xipuoddy Time indication for timeout wait for transmission result notices Time indication for timeout transmission result notices status Time indication for timeout transmission result notices Transmission result notices waiting status Time indication for timeout wait for transmission result notices waiting status Transmission result notices transmission failed Time indication document transmission result notices transmission failed Transmission result notices not received Time indication transmission result notices not received When the
65. t normal start up Use with Windows XP 1 Always log on as administrator when first running the software Failure to do so will prevent normal start up 2 This software does not support Windows XP user switching To change the user first log off as the current user log on again as a new user and run the software 2 Log on again m Run the software as a new user fax 03 Ol indd 70 e 03 5 28 3 57 20 PM m _ 1 Errors at Start up with Windows 2000 XP Professional This should be performed by Windows 2000 and Windows XP Professional users when Network FAX cannot be started or run with user privileges on an NTFS formatted operating system The operating system format is either NTFS or FAT Please check as follows to determine which format is used by your machine The above error does not occur with the FAT format Windows 2000 1 Open My Computer from Start My Computer x Ele Edit View Favorites Tools Help Beck Qsearch Gyrolders History Ug X A Eee Address KE my Computer ese da co as fEens 3 Floppy Windows Windos 000 Jjindows XP Compact Disc My Computer A 6 rofessio F Select an item to view its id description Control Panel Displays the files and folders on your computer See also My Documents My Net
66. ta has been transmitted with a time indication When there is a mark on the bottom right of an icon it shows that data is for the transmission result notices 68 fax 03 Ol indd 68 e 03 5 28 3 57 18 PM Troubleshooting Message Cause Remedy Canceled by user User aborted the send process Server connection error Connection to SMTP server was attempted but 1 Check that the SMTP server address is correct failed 2 Check that the network settings on the computer are correct 3 The SMTP server may be down Contact the system administrator responsible to verify the state of the server Server recognition error Connection to a server was established but this Check that the SMTP server address is correct server was not functioning as an SMTP server Bad attachment file An attempt was made to convert to text format This is probably caused by insufficient memory in order to send the attachment file but an error Try again after closing all other applications occurred Or the creation of the TIFF file e mail 2 attachment failed E 2 To field not set The To field has not be properly filled out Specify a receiver in the To field E Sender address was not The e mail could not be sent because the sender Enter the sender e mail address See Chapter 1 of specified e mail address was not entered the Operation Manual Invalid sender e mail The server rejected the e mail because the Check
67. te EB a Additional permissions are present but not Advanced Viewable here Press Advanced to see them v Allow inheiitable permissions from parent to propagate to this object EET Permissions Allow Deny Full Control Modify Read amp Execute List Folder Contents Ba Read White Windows 2000 Setup is now complete Log on with the user name selected in 2 and start and run Network FAX 03 5 28 3 57 25 PM m The Security tab in the Properties screen may not be dis played with some settings in Windows XP In such cases change the settings as follows 1 Click Folder Options on the Tools menu in the Explorer screen Click the Display tab in the Folder Options screen 2 Placeacheck in Use simple file sharing Recommended under Advanced Settings and click OK Folder Options HE General View File Types Offline Files Folder views You can apply the view such as Details or Tiles that you are using for this folder to all folders Tony Al Fols Advanced settings Do not show hidden files and folders Show hidden files and folders Hide extensions for known file types Hide protected operating system files Recommended C Launch folder windows in a separate process Remember each folder s view settings Restore previous folder windows at logon C Show Control Panel in My Computer Show enctypted or compressed NTF
68. ter a complete e mail address including Not selected he domain name the part after the symbol For example the mycompany com part of myName mycompany com If the domain is omitted some e mail servers add a host name following the in which case the e mail receiver may not know who to reply to fax 02 O1 indd 25 Fax Setup 25 03 5 28 3 53 18 PM HOMION SuLMsyuoD m 26 Fax domain Set the domain of the network fax equipment when installing the network fax equipment itself We recommend that you con sult your system administrator when performing this task gt Reference To check the domain name of the network fax equipment view Local Device Domain Names in the Administra tor Maintenance Network Settings Set the e mail server DNS when installing the network fax equipment We recommend that you consult your system administrator when performing this task Registering the domain name of the Internet fax machine with the DNS server In order to send faxe s directly the network fax equipment must be specified as the e mail server on the DNS server Example In this example the e mail domain name of the user s department is comuse co jp and the IP address of the network fax equipment is 192 168 100 200 If the network fax is registered on the DNS server comuse co jp as fax comuse co jp MX 192 168 100 200 e mail with the domain name fax comuse co jp will
69. tetur SER ee 18 Uninstalling Network FAX sessen 19 Operation Manual Chapter Configuring Network FAX 1000 23 FAXES OUD rr 24 Overview of Network FAX and the network fax equipment 24 Network FAX and the network fax equipment flowchart 25 4 fax 00 pre indd 4 e 03 5 28 3 51 22 PM DOCUMENT ee 27 10 set the document lunit 1 2 ttr 27 Setting up to Receive Direct Fax Result Notices 28 Chapter 2 Sending your first fax iii 29 Quick SN 30 Wnt ng the message eese berti near db d eap 30 Entering the fax message in the Memo input field 31 Overview of fax mailboxes and the fax sending utility 32 Fax MailDOXGS sc C 32 Document lists rete 33 Fax mailbox 33 Chapter 3 Sending 8 Fax usines 35 e Flowchart Of Tax 10130110135 36 e Fax sondino TUNCTIONS 3 DE 37 Faxing methods 1 010 010101 e ad 38 sending a one page fax Quick Send 38
70. turned as undeliverable undelivered File sizes are limited depending on the e mail server Thus when file sizes greater than 500KB may be rejected If this occurs divide the data into multiple files consisting of fewer pages to reduce file size Transmission Result Notices and Indication Function Troubleshooting 69 fax 03 Ol indd 69 e 03 5 28 3 57 19 PM _ e 70 M Additional Information Printer Driver 1 Network FAX will not correctly adopt paper settings Page Setup dialog box etc in some applications even when specified If this problem occurs try the following First set Network FAX for Windows as the default printer and then create a new document Select the paper size in the Properties dialog box for Network FAX for Windows 2 If the application uses lightly shaded lines fine dotted lines this may not be printed correctly When using dotted lines specify heavy shading 3 When heavily shaded pictures print completely black try adjusting the dithering setting Three patterns are available in the dithering option of the Device Settings tab in the Properties dialog box when Network FAX for Windows is selected in the Printer dialog box 4 print a document as an image file select the appropriate option such as Print as Image in the application and then print Use with Windows 2000 Always log on as administrator when first running the software Failure to do so will preven
71. u en After clicking the start button the cursor right arrow moves to the first record in the list whose field contains the search string lini xi Address Bok Edit E Search View Option O Help b Search Search on Item Search on Group New Recori FS Company First Name Last Edit F6 COmCom Katsuhisa Hara Comuse Hiromi d i Tomoko Enos Tak T Select button Search on ltem Search on Group m Company First Name i COnCon Katsuhisa a F Comuse Hiromi EJ Designate F12 3 CAFS NUM 2 The selected record is highlighted Editing deleting copying and searching Address Book records 53 fax 02 04 indd 53 e 03 5 28 3 55 42 PM _ 54 Click the Next Search button to search for the next record whose field contains the current search string The cursor moves to the next record whose field contains that search string Search on Item Search on Group New Record F Edit F6 d Company First Name Delete FT 1 a T COmCom Katsuhisa y Comuse Hiromi 38Count CAPs NUM To select this record also click the Select button 1 The selected item is added to
72. work Places Network and Dial up Connections f object s Right click the desired operating system and click the Properties menu es x Windows Open Explore Search File system NTFS 2000 D Properties ETF General Toole Hardware Sharing Securty Quota Labet M Used space 1 241 579 520 bytes 115GB Free space 2426869520 bytes 22558 Capacity 3668439040byes 341GB DiveD Disk Cleanup T Compress drive to save disk space IV Allow Indexing Service to index this dick for fast file searching Cancel Apply The FAT format is used if FAT is displayed and the NTFS format if NTFS is displayed to the right of File system in the Properties screen faxl_03_O1 indd 71 indows XP Professional 1 Open My Computer from Start mmm 7 He Eat yew Favontes Teele Hep mmm ores FE vy carter jpe Files Stored This Computer LI sesimanens GJ awards Documents Hard Disk Drives Q eese te p gt Vros Home Right click the desired operating system and click the Properties menu Bvindows zei Explore Devices with Remove Sharing and Security E 5 Floppy a Format Copy Paste Create Shortcut Rename Properties File system NTFS Windows XP Home Edition D Properties HE
73. x 0 8 Aa SEER Undelivered Box U ShifttF2 Sent Box Shift F3 FAXSE Mail_ From Trash Shift F6 0 Se Sent Box 0700 4 16 fax 01 02 indd 16 e 03 5 28 3 52 49 PM 1 Click Start and then click Network FAX in Program P 2 2 Click Direct Fax Result Notices Setting to display main window n B Qa m Ed ommurications PC IP Address A 7 Automatic configurationB amp 13216810107 2 PoE Automatic configuration U e Notification 2 ph T Show pop up result screen m Clear al HistowiD v M Exiting Direct Fax Result Notices Setting From the main window of Direct Fax Result Notices Setting click OK or Cancel What is the Direct Fax Result Notices Setting This program is used to confirm transmission result after giving a transmission instruction to the Internet fax from Network FAX See page 28 Setting up to Receive Direct Fax Result Notices for details on how to set up Starting Network FAX Exiting Network FAX Starting Dirext Fax Result Notices Setting Exiting Direct Fax Result Notices Setting 17 fax 01 02 indd 17 e 03 5 28 3 52 50 PM _ e 1 Installing Network FAX Follow these steps to install Network FAX 1 Turn on the computer and start Windows I Caution Close all other applications

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