USER MANUAL for TRIGENTHRM
Contents
1. Welcome Sample 9 Leave Time Sample Test Add Immigration Documen t Passport Visa Number Issued Date dd mm yyyy Imm Expiry Date dd mm yyyy 2 Eligible Status Personal Details cgay Select E Contact Details Eligible Review Date dd mm yyyy im Emergency Contacts Comments Dependents Immigration Job Salary Qualifications Memberships Assigned Immigration Records No Records Found Attachments Add Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved select the document type Passport or Visa you wish to add details of the Number whether it is a passport number or a visa number the Issued Date Expiry Date the Eligible Status of your Passport Visa and the Eligible Review Date as to when the eligibility status was reviewed You may add a comment if necessary Click Save once the fields are entered You may add multiple entries of immigration documents To delete an entry click on the checkbox next to an entry Multiple entries can be deleted at the same time by clicking on the check box entries and pressing Delete You should also upload attachment of the Passport Visa copy that would support the details entered on the form by clicking Add under the Attachment and selecting a file from a relevant path and uploading the file by clicking Upload 3 8 Job You cannot2. make changes in the job details You are only able to view your job details You are restricted from editing the following fields e Job Title e Job Specification 1f defined e Employment Status e Job Category e Joined Date e Sub Unit e Location e Employment Contract Start Date 1f applicable e Employment Contract End Date if applicable e Attachments IRIGENT Leave Time Sample Test Personal Details Contact Details Emergency Contacts Dependents Immigration Job Salary Report to Qualifications Memberships Job Job Title Select Job Specification Not Defined Employment Status DIEM Job Category Select Joined Date dd mm yyyy Sub Unit Select Location Select Employment Contract Start Date dd mm yyyy End Date dd mm yyyy Contract Details Not Defined Attachments No Records Found 3 9 Report To You are only able to view the list of supervisors that you report to Welcome Sample amp Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved You are restricted from editing the following fields e Assigned Supervisors e Attachments There are assigned Supervisors for Leave amp Timesheet approvals For matters related to information on the Portal the Direct Report supervisor may be contacted 24 IRIGENT Leave Time Sample Test Assigned Supervisors No Records Found Assigned Subordinates No Records Found Attachm
3. A KIGENI USER MANUAL for TRIGENTHRM Contents E MEME Ugo mmm 3 bus mr 3 AVA i soil 3 Change AS SV ORC icense enen EA mtu ___ 4 NENNT m Ut 5 D EVO PUDE eee 6 MS CI TEE T E 6 MO EN T T 7 BO ADE We RE mmm 9 MAMTA SE TEE E e 10 Sr A E 11 SE dti seee 12 _ _______ 13 19 19 ANM TIM TN P EEE EEA o m oo 20 20 a A T 21 sq 22 SA TT 41 23 M Kids ND TE 23 1 0 Audience This document is intended for the Users of TrigentHRM 2 0 TrigentHRM Log in to TrigentHRM with the Username provided as shown below M KIGENI 3 0My Info Module My Info Module provides you with a view of your Personal Information You are encouraged to update your personal information You will see the edit functionality span through the system for a few f
4. act Details Emergency Contacts Contact Details Address Street 1 Address Street 2 City State Province Zip Postal Code Country Home Telephone Welcome Sample amp Select gt Mobile Dependents Immigration Work Telephone Job Work Email Salary Report to Other Email Qualifications Memberships Attachments Add Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved Click Edit to edit the information Once completed click Save to save the entries 3 5 Emergency Contact Contact details which will be needed during an emergency can be entered here Select Emergency Contacts on the Personal column RIGEN T ar Leave Time Sample Test Add Emergency Contact Name Relationship Home Telephone Mobile Work Telephone Personal Details i Contact Details Emergency Contacts Dependents Immigration Assigned Emergency Contacts Job Salary No Records Found Report to Qualifications Attachments Memberships Add Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved Enter the Name of the person you wish Trigent to contact in case of emergency your Relationship with the contact person provided and a Home Telephone or Mobile Number Trigent can reach him her Click Save once the fields are added Multiple entries for emergency contacts are allowed To delete an entry click o
5. bmitted Leave Mu My Info Welcome Sample Timesheets Attendance Timesheet for Week 31 93 2014 to 06 04 2014 299 Timesheet Trigent Trigent Software Limited Trigent TimeSheet 9 00 9 00 9 00 9 00 9 00 0 00 0 00 45 00 Status Submitted Actions Performed on the Timesheet Submitted Sample Test 04 04 2014 Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved The action performed on the timesheet will appear below the screen indicating the Action performed who it was Performed By and the Date it was performed Timesheet Approval Rejection Edit Once the timesheet has been submitted it will be sent to your supervisor for approval The supervisor or admin may either Approve Reject Edit the submitted timesheet Once the submitted Timesheet has been Approved you cannot make any changes to the timesheet submitted However if the Timesheet has been Rejected you will be able to Edit the timesheet and re submit the timesheet for approval
6. ents No Records Found Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved 3 10 Qualifications e Work Experience Your previous work experiences can be entered here Click Add under Work Experience Add Work Experience Company Job Title Ii dd mm yyyy mem dd mm yyyy Comment Save Cancel Click Save once all fields are entered and the particular work experience will be listed Multiple entries for work experience are allowed To delete an entry click on the checkbox next to an entry Multiple entries can be deleted at the same time by clicking on the check box entries and pressing Delete e Education To enter education details click Add under Education Add Education Level Select l Institute Major Specialization Year GPA Score Start Date dd mm yyyy i dd mm yyyy Date Click Save once all the fields are entered Multiple entries for education are allowed To delete an entry click on the checkbox next to an entry Multiple entries can be deleted at the same time by clicking on the check box entries and pressing Delete e Skills To enter skills click under Skills Add Skill Skill Select Years of Experience Comments Cancel If your skills are not listed in the dropdown please select Other and indicate all your Skills in the Comments sect
7. eriod Click on Search will show all available leave entitlements itlemen RIGENT o Welcome Sample Apply My Leave Entitlements Reports My Leave Entitlements Leave Type Leave Period All 01 01 2014 31 12 2014 Leave Type Entitlement Type Valid From No Records Found 4 2 Reports This feature allows you to generate Leave Entitlement and Usage Reports You will need to navigate to Leave gt gt Entitlements gt gt My Leave Entitlements and Usage Report You can select the Leave Period under the From dropdown menu and then click on View NIU Time My Info Welcome Sample amp Apply MyLleave Entitlements Reports My Leave Entitlements and Usage Report From 01 01 2014 31 12 2014 Leave Type Leave Entitlements Days Leave Pending Approval Days Leave Scheduled Days Leave Taken Days Leave Balance Days 0 00 00 00 0 00 io Privilege Leave 0 0 0 io Sick Leave 0 0 i 00 00 0 00 Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved 4 3 My Leave Your leave request details can be viewed here To view your leave requests details go to Leave gt gt My Leave NUS Time My Info Welcome Sample 9 Apply My Leave Entitlements Reports My Leave List From 01 01 2014 im To 31 12 2015 Show Leave with Status All v Rejected v Ca
8. heet o My Timesheet You can enter modify and submit personal timesheets 5 1 Timesheets Entering and Submitting a Timesheet To enter a timesheet go to Time gt gt Timesheets gt gt My Timesheets RIGENT M MI My Info Timesheets Attendance Timesheet for Week 2014 to 06 04 2014 gt 299 timesheet No Records Found Status Not Submitted The current week will populate under the Timesheet for Week You can also add timesheet for another week period by clicking Add Timesheet Select a Day to Create Timesheet will appear in which you can select 1 day of the week Once you have selected the week period for the timesheet you can enter the timesheet details by clicking Edit 24 RIGENT Leave 070 My Info Timesheets Attendance Edit Timesheet for Week 31 03 2014 TT T Trigent Trigent Software Limited Trigent TimeSheet rigent HRM 1 0 igent Software Ltd Ltd All rights reserved gt Co p The following options are available when editing the timesheet e Cancel allows you to cancel any changes made in the timesheet e Save allows you to save any changes made in the timesheet e Reset allows you to reset the details entered and enter new timesheet details Once the necessary changes have been made click Submit to submit the completed timesheet and you will see the status change from Not Submitted to Su
9. ields Please ensure all your details are accurate for records 3 Change Password 24 IRIGENT Leave Time Sample Test Personal Details First Name Middle Name Last Name 2 Sample Test Employee 14 0000 PAN Card No Driver s License Number License Expiry Date dd mm yyyy Male Female Marital Status Single Personal Details Nationality m m Date of Birth Contact Details Sic L Emergency Contacts i Nick Name Smoker Dependents Military Service Immigration Job Required field Salary Report to Other Details Qualifications Memberships PF Number Fathers Name ESI Number Blood Group Attachments No Records Found Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved IRIGENT Leave Time My info Change Password Username Sample Current Password New Password Confirm New Password Required field Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved Please change your password as soon as you log in to the System for the first time Password should be maintained confidential to you 3 2 Personal Details When you log into the system for the first time the first thing that you will see is the Personal Details screen You will be able to view all the fields and edit certain fields 24 IRIGENT s Leave Time bas Sample Test Personal Details Full Name Sample Tes
10. ion Click Save once all the fields are entered Multiple entries for skills are allowed To delete an entry click on the checkbox next to an entry Multiple entries can be deleted at the same time by clicking on the check box entries and pressing Delete e Language You can enter the various languages that you are competent in with the level of competency To enter your language of competency click Add under Language Add Language Language Select END Select Competency Select Comments Cancel Save If your languages are not listed in the dropdown please select Other and indicate languages known in the Comments section Click Save once all the fields are entered Multiple entries for languages are allowed To delete an entry click on the checkbox next to an entry Multiple entries can be deleted at the same time by clicking on the check box entries and pressing Delete e icense In this section you can enter the licenses certifications that you may have Click Add under License Add License in uat Select License Number Issued Date dd mm yyyy Expiry Date dd mm yyyy FE EE Click Save once all the fields are entered Multiple entries for languages are allowed To delete an entry click on the checkbox next to an entry Multiple entries can be deleted at the same time by clicking on the check box entries a
11. n the checkbox next to an entry Multiple entries can be deleted at the same time by clicking on the check box entries and pressing Delete You can also upload any attachment that would support the details entered on the form by clicking Add under the Attachment and selecting a file from a relevant path and uploading the file by clicking Upload 3 6 Dependents Click on Dependents under the Personal column to add a dependent 2 IRIGENT Leave Time Sample Test Add Dependent Name Relationship Select j Date of Birth dimme yyyy m Assigned Dependents No Records Found Attachments Add Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved Enter the Name of your dependent the Relationship of the dependent to you and his her Date of Birth Click Save after you have entered all the details Multiple entries for dependents are allowed To delete an entry click on the checkbox next to an entry Multiple entries can be deleted at the same time by clicking on the check box entries and pressing Delete You can also upload any attachment that would support the details entered on the form by clicking under the Attachment and selecting a file from a relevant path and uploading the file by clicking Upload 3 7 Immigration To add immigration information select Immigration under the Personal column
12. ncelled v Pending Approval M Scheduled Taken M No Records Found Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved To perform an action on the leave request click on the Action drop down and select Cancel Click Save to confirm action 4 4 Apply Apply for Leave by going to Leave gt gt Apply Apply Leave Leave Type T a Privilege Leave 10 00 view details From Date rom Date dd mm yyyy Date ET dd mm yyyy Comment Apply Select the leave type from the drop down menu and the From Date and Date you require the leave Once you select the dates you will see the From Time To Time and Total Hours You can enter the time and the Total Hours would automatically populate The Leave Balance would also appear indicating how many leave balance you have for a particular leave type You can also add a comment on why you need the leave Note If you are applying for leave less than 24 hours the From Time and To Time option would appear prompting you to enter the time in which you would be on leave After entering the details click Apply and a mail will be sent to the supervisor and the admin for approval The status of your leave application can be seen in My Leave 5 0Time Module This module allows you to enter and submit timesheets The following features will be explained in detail e Times
13. nd pressing Delete e Total Experience in Years You can enter the total experience in years as on the Date of Joining e Attachments Any supporting documents regarding your qualification that you think is needed by the management can be attached here Please note that each document cannot exceed 1 MB but you can attach more than one document To add an attachment click Add under attachment Add Attachment Select File Browse_ file selected Comment Cancel Click Browse and select the file from the relevant path and click Upload to upload it You may upload multiple attachments To delete an entry click on the checkbox next to an entry Multiple entries can be deleted at the same time by clicking on the check box entries and pressing Delete 3 11 Membership Membership are available for selection if you are entitled to a Membership 4 0Leave Module You can apply for leave online Email will be sent to notify the Admin and the relevant supervisors who will then approve reject the leave You can view your current leave entitlement leave balance and notification of leave approvals by your supervisors or the Admin Leave Module will be explained in detail Entitlements e Reports My Leave Apply 4 Entitlement This feature allows you to view your leave entitlement for all leave types Leave gt gt Entitlements gt gt My Entitlement You can search by Leave Type or Leave P
14. t Employee Id 0000 PAN Card No Drivers License Number License Expiry Date dis Gender Male ERE Marital Status Single Personal Details Nationality E E Date of Birth a Contact Details Select dd mm yyyy Emergency Contacts Nick Name Smoker Dependents Military Service Immigration Job Salary Report to Other Details Qualifications Memberships PF Number Fathers Name ESI Number Blood Group Attachments No Records Found Trigent HRM 1 0 2014 Trigent Software Ltd All rights reserved Following are restricted fields and need to be populated by the HR Admin e Employee ID e Driver License No e Date of Birth 3 3 Photograph Mouse over the Photograph area and click to change your photograph TRIGENT Welcome Sample Time Sample Test Photograph Select a Phot h sige Te Choose File No file chosen Accepts jpg png gif up to 1MB Recommended dimensions 200px X 200px Upload Trigent HRM oftw 1 0 6 2014 Trigent S are Ltd All rights reserved Click Browse and then select a photograph from the relevant path Click Upload once you have selected the picture Note Please restrict the image size to lt 1 may upload in jpg png or gif format only 3 4 Contact Details Click on Contact Details under the Employee Details column and the screen as shown below appears 24 RIGENT Leave Time Pei Sample Test Personal Details Cont
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